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Therrell
Faculty Handbook
2009-2010
A World Class Education for the 21st Century and Beyond
Ms. Esmie D. Gaynor, Principal
Ms. Saundra Windom, Assistant Principal
Mr. Christopher Reese, Instructional Coach
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Table of Contents
1.0 Introduction ............................................................................................................................................................ 5
1.1 Welcome ................................................................................................................................................................................ 5
1.2 Vision.. ........................................................................................................................ ……..Error! Bookmark not defined.
1.3 Mission……………………………………………………………………………………………………………………......6
1.4 Philosophy……………………………………………………………………………………………………………………….6
1.5 Values…………………………………………………………………………………………………………………….......6
1.6 Strategic Goals……………………………………………………………………………………………………………......7
2. 0 Operations…………………………………………………………………………………………........................7
2.1 Official Work Day for Most Certified Staff ........................................................................................................................... 7
2.2 Sign-in Procedures ............................................................................................................................................................... 10
2.3 Sign-Out Procedures ............................................................................................................................................................ 11
2.4 Bell Schedules ..................................................................................................................................................................... 11
2.5 Interruption of Regular School Schedule ............................................................................................................................. 11
2.6 Inclement Weather ............................................................................................................................................................... 11
2.7 Bulletins and Memorandums ............................................................................................................................................... 12
2.8 Faculty Meetings ................................................................................................................................................................. 12
2.9 Extra Curricular Activities/Sponsors ................................................................................................................................... 12
2.10 Keys ................................................................................................................................................................................... 12
2.11 Duplicating Facilities ......................................................................................................................................................... 12
2.12 Telephone Use ................................................................................................................................................................... 13
2.13 Parent Teacher Student Association (PTSA) ..................................................................................................................... 13
2.14 Public Address System/Announcements............................................................................................................................ 13
2.15 Letters and Bulletins .......................................................................................................................................................... 13
2.16 Certification ....................................................................................................................................................................... 13
2.17 Fax Machine ...................................................................................................................................................................... 13
2.18 Smoking............................................................................................................................................................................. 13
2.19 Appropriate Attire .............................................................................................................................................................. 13
2.20 Mail ................................................................................................................................................................................... 13
2.21 Routine Classroom Responsibility ..................................................................................................................................... 14
2.22 Care of Classrooms ............................................................................................................................................................ 14
2.23 Dry-Eraser Boards ............................................................................................................................................................. 14
2.24 Maintenance Services ........................................................................................................................................................ 15
2.25 Hall Duty ........................................................................................................................................................................... 15
2.26 Special Duties .................................................................................................................................................................... 15
2.27 Dismissal Time .................................................................................................................................................................. 15
2.28 Cafeteria ............................................................................................................................................................................ 15
2.29 Textbooks .......................................................................................................................................................................... 16
2.30 Food Services Hours of Operation ..................................................................................................................................... 16
2.31 Classroom Care.................................................................................................................................................................. 16
2.32 Checklists: End of Semester, Year, Employment .............................................................................................................. 16
2.33 Communication to Parents and Other s .............................................................................................................................. 16
Parent Conferences ...................................................................................................................................................................................... 16
Phone Calls .................................................................................................................................................................................................. 17
2.34 Building/Campus Security ................................................................................................................................................. 17
2.35 Security of Personal Valuables .......................................................................................................................................... 17
2.36 Student Medical Emergencies............................................................................................................................................ 17
2.37 Power Outage .................................................................................................................................................................... 18
2.38 VISITORS ......................................................................................................................................................................... 18
2.39 Announcements ................................................................................................................................................................. 18
2.40 Policy On Acceptance Computer Use ................................................................................................................................ 18
Computer and Network Use......................................................................................................................................................................... 18
Monitoring of Activities .............................................................................................................................................................................. 18
2.41 Procedures for Assemblies ................................................................................................................................................. 18
3.0 Curriculum/Academic Policies ............................................................................................................................ 19
3.1 The Syllabus ........................................................................................................................................................................ 19
3.2 Lesson Plan Policy............................................................................................................................................................... 19
3.3 Extra Help Days................................................................................................................................................................... 20
3.4 Instructional Time On Task ................................................................................................................................................. 20
3.5 Roll Books – (Maintain as a back-up to Infinite Campus) ................................................................................................... 21
Differentiating Instruction by Ability and Learning Style ............................................................................................................................ 22
Performance-Oriented Classes ..................................................................................................................................................................... 22
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Physical Education and Performing Arts Classes......................................................................................................................................... 22
Evaluating and Grading Special Circumstance Classes ............................................................................................................................... 23
3.7 Extra Credit and Bonus Points ............................................................................................................................................. 23
3.8 Grading Scale and Quality Points ........................................................................................................................................ 23
Grading Scale .............................................................................................................................................................................................. 23
Advanced Placement ................................................................................................................................................................................... 23
3.25 Advanced Placement............................................................................................................................................................................ 23
Quality Points .............................................................................................................................................................................................. 24
3.9 Due Dates and Deadlines ..................................................................................................................................................... 24
3.10 Daily Assignments and Make-Up ...................................................................................................................................... 24
3.11 Plagiarism/Cheating ........................................................................................................................................................... 25
3.12 Grade Appeals ................................................................................................................................................................... 25
3.13 Homework ......................................................................................................................................................................... 25
3.14 Report Cards ...................................................................................................................................................................... 25
3.15 Conduct Grades ................................................................................................................................................................. 26
3.16 Exams ................................................................................................................................................................................ 26
3.17 Senior Re-exams ................................................................................................................................................................ 26
3.18 Monitoring Progress/Informing Parents ............................................................................................................................. 26
3.19 Deficiency Notices............................................................................................................................................................. 26
3.20 Field Trips ......................................................................................................................................................................... 26
Field Trip Guidelines ................................................................................................................................................................................... 27
Pre-Approval Procedures for Instructional Field Trips ................................................................................................................................ 27
Guideline for Private Carriers ...................................................................................................................................................................... 27
Guidelines for Field Trips Outside of the School Day ................................................................................................................................. 27
3.21 Guest Speakers/Lecturers .................................................................................................................................................. 28
3.22 Videos ................................................................................................................................................................................ 28
3.23 Audio/Visual Materials (A/V) ........................................................................................................................................... 28
3.24 Permanent Records ............................................................................................................................................................ 29
3.25 Promotion Requirements ................................................................................................................................................... 29
3.26 Community Service Requirements .................................................................................................................................... 29
3.27 Student Support Team (S.S.T.) .......................................................................................................................................... 29
3.28 In-School Team (I.S.T.) ..................................................................................................................................................... 29
3.29 Detaining Students After School ....................................................................................................................................... 29
3.30 Zap Zeros (zeros are not Permitted) ................................................................................................................................... 30
3.31 Curriculum Alignment and the Five-Week Assessment .................................................................................................... 30
Same subject teachers should align the curriculum and test items in a 180-day teaching trajectory divided into three-week
intervals. .................................................................................................................................................................................... 30
4.0 Student Support & Accounting ............................................................................................................................ 32
4.1 Attendance Reporting .......................................................................................................................................................... 32
4.2 Late to Class and Advisory .................................................................................................................................................. 33
4.3 Tardy to School/Tardy Slip.................................................................................................................................................. 33
4.4 Early Dismissal .................................................................................................................................................................... 34
4.5 Enrolling Students in Class .................................................................................................................................................. 34
4.6 Withdrawal from Class Once Enrolled ................................................................................................................................ 34
5.0 Discipline Procedures ........................................................................................................................................... 35
5.1 Classroom Discipline ........................................................................................................................................................... 35
5.2 Detention ............................................................................................................................................................................. 35
5.3 Disciplinary Referrals .......................................................................................................................................................... 35
5.4 Student Use of Alcohol, Tobacco and Drugs ....................................................................................................................... 36
5.5 Weapons .............................................................................................................................................................................. 36
5.6 Dress Code........................................................................................................................................................................... 36
5.7 Lockers ................................................................................................................................................................................ 36
5.8 Hall Passes ........................................................................................................................................................................... 36
5.9 School Dances and Social Functions ................................................................................................................................... 37
Dance Regulations for Sponsors ................................................................................................................................................ 37
Conduct ....................................................................................................................................................................................................... 37
Dress ............................................................................................................................................................................................................ 37
6.0 Student Services .................................................................................................................................................... 38
6.2 Counselors ........................................................................................................................................................................... 38
6.3 Other Helping Professionals ................................................................................................................................................ 38
6.4 Classroom Guidance ............................................................................................................................................................ 38
6.5 Parent Conferences .............................................................................................................................................................. 38
6.6 Individual Counseling .......................................................................................................................................................... 38
6.7 Group Guidance ................................................................................................................................................................... 38
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6.8 Student Support Team ......................................................................................................................................................... 38
6.9 Teachers/Advisors ............................................................................................................................................................... 39
7.0 Personnel Policies................................................................................................................................................. 40
7.1 Parking for Staff .................................................................................................................................................................. 40
7.2 Dress Code for Teachers ...................................................................................................................................................... 40
7.3 Injury on the Job .................................................................................................................................................................. 40
7.4 Professional Organizations & Associations ......................................................................................................................... 40
7.5 Supervision of Students ....................................................................................................................................................... 40
In Class ........................................................................................................................................................................................................ 40
Out of Class ................................................................................................................................................................................................. 40
7.6 Food & Drink in Classrooms ............................................................................................................................................... 40
7.7 Staff Development ............................................................................................................................................................... 40
7.8 Evaluation ............................................................................................................................................................................ 41
7.9 Teacher Duties & Responsibilities....................................................................................................................................... 41
7.10 Professional Development Plan ......................................................................................................................................... 42
7.11 Use of Tobacco, Drugs & Alcohol .................................................................................................................................... 42
7.12 Sexual and Sex-Based Misconduct .................................................................................................................................... 42
8.0 Fund-raising and Use of School Funds ............................................................................................................... 43
8.1 Fund-raising ......................................................................................................................................................................... 43
8.2 Purchasing from Sources Outside APS ................................................................................................................................ 43
8.3 Clubs & Organizations Accounting ..................................................................................................................................... 43
8.4 Handling of Funds ............................................................................................................................................................... 43
8.5 Financial Accounting ........................................................................................................................................................... 43
9.0 General Information............................................................................................................................................. 44
9.1 Organizations ....................................................................................................................................................................... 44
9.2 Establishing Clubs ............................................................................................................................................................... 44
9.3 Athletic Department Information ......................................................................................................................................... 45
Philosophy ................................................................................................................................................................................. 45
Responsibilities............................................................................................................................................................................................ 45
Eligibility ..................................................................................................................................................................................................... 45
General Rules .............................................................................................................................................................................................. 46
9.4 Personal Property ................................................................................................................................................................. 46
Lost & Found............................................................................................................................................................................................... 47
9.5 Bus Regulations ................................................................................................................................................................... 47
9.6 Student Indebtedness ........................................................................................................................................................... 47
9.7 Telephone Use ..................................................................................................................................................................... 47
9.8 Tornado & Fire Drill Information ........................................................................................................................................ 47
9.9 Duties for Fire Monitors ...................................................................................................................................................... 47
9.10 Tornado Drill Procedure .................................................................................................................................................... 47
Tornado Watch ............................................................................................................................................................................................ 47
Tornado Warning ......................................................................................................................................................................................... 47
9.11 Intruder Alert Procedure .................................................................................................................................................... 48
Signal - Threat ............................................................................................................................................................................................. 48
All Clear Signal ........................................................................................................................................................................................... 48
9.12 Clinic ................................................................................................................................................................................. 48
Hours ........................................................................................................................................................................................................... 48
Clinic Rules ................................................................................................................................................................................................. 49
9.13 Media Center ..................................................................................................................................................................... 49
9.14 Student Parking.................................................................................................................................................................. 49
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1.0 INTRODUCTION
1.1 WELCOME
Dear Staff:
Welcome to the STEMS @ Therrell. It is our privilege and honor to have you join our school family. We look
forward to an exciting school year filled with challenges, collaboration, and high achievement. The vision for
the Atlanta Public Schools is “One system, one goal, one focus, student success.” To that end, we at the
STEMS are fully committed to ensuring that success is achievable for every scholar.
A product of Atlanta Public Schools High School Transformation Initiate, the STEMS is embarking on its third
year as an autonomous small school. We opened our doors in August 2007 as a brand new school of 200
students in grades 9 and 10, sharing the DM Therrell Educational Complex with two other new small high
schools, School for Law and School for Health Sciences. Currently, our enrollment is approximately 300
students in grades 9 to 12.
As the only STEM school in Atlanta Public Schools, our mission is to prepare students for success in college
and the 21st century workplace. We aim to be a world class institution for the studies of technology,
engineering, mathematics and science, ensuring that all of our graduates leave us with the requisite skills and
knowledge to be successful in a complex, technological, information age. The STEMS community believes in
the dignity and worth of all individuals. We believe all students possess unique and valuable qualities which,
when developed, will enable them to be thoughtful and constructive members of society. We affirm that
personal growth occurs through participation in a variety of academic, athletic, artistic, and community
programs, and in the relationships students form with peers and adults in a small school.
Our school community prides itself on our nurturing learning environment where every child is known well.
The STEMS is like a family; no student is anonymous and no student falls through the cracks. We benefit
from strong support from parents, community and business partners who are actively involved in our school.
As a result of this network of support, our school is embarking on a journey of high achievement.
As a member of our school family, we want you to learn about our organization, our vision, mission, values,
policies, and procedures. This handbook was developed to be a guide, an invaluable resource, designed to
assist you in performing your duties and responsibilities. It includes school and district policies and procedures
and is the official reference for all staff. It is strongly suggested that you read this handbook thoroughly
because you will be accountable for its contents. Thank you for your commitment and again, welcome to the
STEMS.
Sincerely,
Esmie D. Gaynor
Principal
STEMS @ Therrell
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1.2 VISION
Our organization strives to be a world-class institution for the studies of science, technology, engineering,
and mathematics (STEM). Our goal is to consistently produce graduates who are lifelong learners,
innovators, prepared for success in college, careers, and citizenship in a global society.
1.3 MISSION
(Our Promise to Our Students)
We will provide all of our students with the necessary skills and knowledge to succeed in college and pursue
careers related to science, technology, engineering, and mathematics. Through the use of engaging, researchbased instructional strategies, a nurturing learning environment, and a network of support from parents,
community and business partners, we will ensure that every student achieves academic success and personal
fulfillment.
1.4 PHILOSOPHY
The STEMS community believes in the dignity and worth of all individuals. We believe all students possess
unique and valuable qualities which, when developed, will enable them to be thoughtful and constructive
members of society. Personal growth occurs through participation in a variety of academic, athletic, artistic,
and community programs, and in the relationships students form with peers and adults in a small school.
1.5 VALUES
Our community recognizes that the path toward a fulfilling and happy life requires the steady practice of
enduring values. At the STEMS, our values are embodied in one word: PERFECTION. We strive to
positively reinforce these values with our students.
Preparation — the work or planning done in advance in order to be ready for a future event
Effort — the mental or physical energy or determination that is exerted in order to achieve a goal or
overcome a particular difficulty
Respect — appreciation of and esteem for oneself, for others, and for the diversity of opinions and
backgrounds at the STEMS and in the larger community
Fairness — actions and or treatment of all members of the STEMS family characterized by justice and
impartiality
Excellence — producing work that is of very high quality, outstanding, superior, and impressive
Courage —ability to make difficult decisions, to face danger, difficulty, uncertainty, or pain without being
overcome by fear or being deflected from a chosen course of action
Trustworthiness— a high regard for truth, sincerity in action, and genuine concern for honor and integrity
Innovation— the quality that enables students to explore new ideas, to create imaginative solutions or
inventions
Obedience—following instructions, complying with rules or regulations, or submitting to somebody’s
authority
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Nobleness— having excellent moral character, possessing high ideals
1.6 STRATEGIC GOALS
1. To provide extra help and support for students through extended day activities, mentoring programs,
and expanded community partnerships.
2. To actively engage students in learning that challenges them to think at high levels, solve complex
problems, explore ideas and issues, and complete quality work.
3. To effectively use test data to assess student progress and develop intervention or enrichment
activities for students.
4. To allow students to meet or exceed expectations on standardized tests.
5. To establish a continuous professional learning community that promotes high student achievement.
6. To involve students through the use of diverse mathematics resources and activities in order to
broaden and increase interest in mathematics competency.
7. To implement an interdisciplinary approach that pervades core curricula and real-life applications.
8. To implement an inquiry-based curriculum that allows students to construct their own learning.
9. To foster a shared relationship with all stakeholders.
10. To provide students with a vertical curriculum that will afford them an opportunity to graduate with a
college preparatory diploma.
2. 0 OPERATIONS
2.1 OFFICIAL WORK DAY FOR MOST CERTIFIED STAFF MEMBERS
The school day for teachers begins at 8:00 AM and ends at 3:30 PM. These hours must be spent on the campus each
day unless permitted by the principal or designee. No staff may leave school early except by special approval granted
from the principal or designee. Faculty and staff members are required to:

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Clock in immediately as they arrive to work each day.
Check their mailboxes each morning after clocking in, after lunch, and each afternoon prior to leaving.
Reserve Tuesdays for staff and school-related meetings or training.
Reserve Wednesdays for parent-teacher conferences.
Additionally, non-teaching time during the school day should be used for planning and/or parent conferences.
2.2 SIGN-IN PROCEDURES
For additional information about the workday, refer to page 12 of the APS personnel Handbook.
 Upon entering the work site, all staff members are required to clock in, then sign their names and the time of
arrival on the appropriate space on the “Daily Register.” If you are going on a field trip and have a supply
teacher for the day, do not clock or sign in.
 Regular Atlanta Board of Education employees are considered on time if they clock in no later than 8:00 am.
There is no 15-minute grace period.
 The Principal’s designee or the Principal will closely monitor staff members clocking/signing in at work. If a
staff member reports an incorrect sign-in time, the secretary or assistant principal will write the correct sign-in
time in the tardy space on the sign-in register. All time are reported based on the time on the Kronos clock
located outside the Main Office.
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When a staff member reports to work after 8:01, the employee must clock in, then sign in and report his/her
arrival time under the heading “If Tardy” on the sign-in register. The employee also must properly code the
reason for being tardy; otherwise, the code will reflect code-20, “Unexcused absence.”
Refer to policies GARA-R and GARB-R (1) for additional information.
2.3 SIGN-OUT PROCEDURES
1. The administration recognizes the occasional need for a staff member to leave the campus for various reasons
included but not limited to system-wide meetings, professional development, and personal business. The
teacher is expected to use his/her discretion in determining what is or is not a valid reason for early departure.
Personal matters, which can be scheduled at another time, should not be considered valid reasons. The
teacher remains accountable for all responsibilities. Whenever a conflict occurs between leaving early and a
teacher’s responsibilities, which cannot be fulfilled, the principal should be consulted. The staff member
leaving needs to secure coverage for duties they are responsible. Requests to leave early should be kept to a
minimum.
2. The immediate supervisor and the secretary must be notified if a situation arises where a regular employee
must leave early and cannot return to the work site. After notifying immediate supervisor and the principal’s
secretary, the employee must clock out in Kronos.
3. All regular employees leaving for lunch must clock out and in
4. All regular employees leaving early on official school business must clock out in Kronos and sign out in the
“School Business Sign Out form”, which is located in the Main Office.
2.4 SCHEDULED AND UNSCHEDULED ABSENCES

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Under the Attendance and Punctuality Policy absences and tardies are counted with the same weight.
No more than six (6) unscheduled absences or tardies should be accrued in a school year. Any unscheduled
absences or tardies beyond this number are considered excessive.
A scheduled absence is one that is reported to the principal before the end of the school day prior to the day of
the absence. An absence that is reported after the end of the school day prior to the day of absence or the
morning of the day of absence is considered unscheduled.
Employees are not allowed to change absences to an exempt leave category after the absence has occurred.
Medical certification for leave attributed to personal illness for some other reason at the fifth occurrence,
which may be consecutive or single days.
2.5 PROCEDURE FOR REPORTING AN ABSENCE
1. All unscheduled absences must be reported to the principal by calling 404-802-5331 no later than 6 am on
the day of the absence. Please leave a message and include your name, the code for the absence, and a
phone number where you may be reached. In addition, contact the Automated Substitute Assignment
Program (Sub-Finder Web-connect) if necessary, to secure a supply/substitute teacher. If you have not
registered to use the Sub-Finder, please see the secretary to get directions to help you register on the
system. Failure to follow this procedure may result in a Code 20.
2. A Notification of Absence form must be used to notify the principal of scheduled absences. See the
secretary for a Notification of Absence form. Failure to follow this procedure may result in a Code 20.
3. All regular employees planning to request personal leave should obtain and submit a copy of the approved
“Request for Personal Leave” form to the secretary at least three (3) days prior to date of leave. A
maximum of three days of accumulated sick leave may used for personal reasons to attend to matters not
covered by sick leave policies. (See APS Personnel Policies.) In order to ensure the proper operation of
the school, personal and professional leave may be granted to only a minimum number of teachers at any
one time.
4. All employees must request approval from the principal before attending any meetings or workshops
outside of the school building. Upon return from a meeting or conference, it is the responsible of the
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employee to submit documentation to the secretary verifying his/her attendance (agenda, relevant handouts, etc).
5. All regular employees planning to attend a professional conference (code-5) outside the city of Atlanta
should obtain and submit a copy of the approved “Atlanta Public Schools Travel Authorization” form to
the secretary at least three (3) weeks prior to the date of the conference.
6. All regular employees must be present on critical days (SEE APS POLICY MANUAL).
Failure to follow the above procedures for reporting absences may result in disciplinary actions, including termination
of your employment.
2.6 DEFINITIONS
Absence – any time away from duty/work
Tardy – arrival at work at any time after the official start time of the workday for the work site.
2.7 ABSENCE CODES (DO NOT USE CODES 5, 12, OR 14 UNLESS IT HAS BEEN APPROVED BY THE PRINCIPAL)
1 – Illness, personal – PAID (Refer to paycheck stub for number of days available).
3 – Death, in family – PAID (APS allows up to 3 days, additional days should be coded 1 or 12)
4 – Death, other than in family – NOT PAID
5 – Educational meeting or official school business (outside APS) – PAID
6 – School athletics – PAID
8 – Transportation delay - NOT PAID
10 – Military duty – PAID
11 – Jury duty – PAID (A copy of the summons must be submitted to the principal before attending jury duty.
12 – Personal business – PAID (APS allows up to 3 days per year; however, these days are deducted from the
sick days.
13 – Illness in immediate family – charged to sick leave – PAID
14 – In-service workshop (APS) – PAID
18 – Personal business – NOT PAID
19 – Injured on job – PAID (with APS approval)
20 – Unexcused absence – NOT PAID
2.8 EMERGENCY LESSON PLAN BINDER
Each teacher must prepare an Emergency Lesson Plan Binder for use by the substitute in the event of
an absence. Binders are to be replenished after each use and submitted to Ms. Hudson. The binder
must contain the following information:
1. Lesson plan and copies of materials
2. Class rosters
3. Instructions for recording absences, tardies, and issuing hall passes.
4. Lunch schedule and procedures including supervisory duties (time and location).
5. Bell schedule(s).
6. Name of the grade level team leader.
7. Fire/tornado drill procedures.
8. Accurate seating charts if applicable.
9. Administrative referral forms
10.
Copy of class rules, expectations, and 15 minute rule.
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In the event of an unscheduled absence, the teacher is required to prepare a lesson plan and all accompanying
materials for the lesson for each day of absence. Short-term substitute teachers ARE NOT ALLOWED
to use the Media Center, laboratory equipment, computers, and audio/visual materials, including
overhead projector, VCR/monitor, TV, and video tapes. DO NOT LEAVE an assignment that would
require the aforementioned items.
Send the plan via email to the teachers’ assistant, Ms. Jackie Hudson. The plan must be current and
include meaningful work that will be graded. Ms. Hudson will make the copies of the plan and
related materials along with the class roster and place in the Emergency Lesson Plan binder.
2.9 FIRST DAY OF SCHOOL CHECKLIST
Class Checklist
1. Record attendance for every class.
2. If a student is sitting in your class, but is not on your class roster in Infinite Campus, send the student
with a pass to the correct classroom or to see the counselor.
3. Write the name and code for your class on the board and make sure that all students are in the class
for which they are registered.
4. Students with schedule errors should complete a Schedule Change Request form in advisory stating
the scheduling issue. The advisor should submit all forms to the counselor. Students who need a
schedule change should remain in your class until the schedule change process has been completed.
5. Check the student count for each class to be sure that there are enough books available for each
student. All books should have an Atlanta Public Schools bar code. Use the textbook issuance and
distribution forms when distributing books. Textbooks must be issued by the end of the first week of
school. Sign all schedules to indicate that the students attended your class.
6. Provide students with a copy of the course syllabus. Thoroughly review the content of the course
syllabus in detail.
7. Discuss the class rules and procedures.
Sample First and Second Day of School Plan
1. Introduce yourself. Give the appropriate title and your last name. Students should not call staff
members by their first name, or last name; a title (Mr., Mrs., Ms. Dr., Coach are required).
2. Call roll and record attendance. Pronounce each student’s name carefully. Avoid nicknames.
3. Make eye contact with each student.
4. Distribute and review the course syllabus. Give students a general understanding of your
expectations for the semester by discussing the following:
a. A description of the course
b. The major objectives of the course
c. A brief overview of the course content
d. Introduce texts and materials
e. Discuss planned reports
f. Discuss specific grading procedures
5. Give an overview of your plans for the remainder of the week.
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6. Give students an opportunity to ask questions and offer suggestions about the course content and
classroom procedures, respectively.
7. Establish and publicize firm, fair, consistent expectations for student behavior. All rules should be
enforceable and consequences for violations should be clear.
8. Know your subject and be prepared.
9. Be patient. Be kind, but firm. Be consistent. Be organized.
END OF DAY CHECKLIST
At the end of the first day of each semester, students will report to advisory. During the first week of school
of each semester, all schedule changes should be submitted to the counselor on a counselor referral form at
the end of the school day. Teachers should report any problems or needs to the team leader.
2.10 BELL SCHEDULES
During the school year, the bell schedule may be adjusted to accommodate the needs of the school and
students. When this occurs, all faculty members will be notified via e-mail and a revised bell schedule will
be given to the faculty and posted in the teacher’s workroom. The regular bell schedule is below.
STEMS Bell Schedule-2009-2010
Block
Time
Periods
Periods
A Day
B Day
0
8:15-8:55
Advisory
Advisory
1
9:00-10:00
1
2
2
10:05-11:35
3
4
Lunch
11:35-12:05
A Lunch
A Lunch
3
12:10-1:40
5
6
4
1:45-3:15
7
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2.11 INTERRUPTION OF REGULAR SCHOOL SCHEDULE
In the event the regular school schedule must be interrupted, a messenger will give notification to each
teacher via a handout or email. Also, changes will be posted over the mailboxes.
2.12 INCLEMENT WEATHER
If the Superintendent decides to close school due to inclement weather, the Superintendent will notify WSB
radio and television, and those stations will broadcast the school closings. If no announcement is made on
WSB, teachers should assume school will be open.
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2.13 BULLETINS AND MEMORANDUMS
In order to keep faculty and staff informed, and to enable teachers to plan effectively, bulletins,
memorandums, or reminders are issued regularly. Teachers are responsible for the information therein. It is
advisable to file all administrative correspondences, content, faculty, interdisciplinary team, and SACS
meeting minutes in your STEMS Professional Development binder.
2.14 FACULTY MEETINGS
Tuesday afternoons should be reserved for faculty meetings. During this day, content, interdisciplinary
team, SACS meetings and professional development may be held as well. Attendance is mandatory for all
staff. Meetings may be called at other times, and in those cases, every attempt will be made to provide 24hour notice. The principal must approve absences from a regularly scheduled meeting in writing. No
exceptions.
2.15 EXTRA CURRICULAR ACTIVITIES/SPONSORS
Staff members who sponsor extra-curricular activities must follow the school’s guidelines for extracurricular activities, clubs, and organizations.
1. Money raised by club projects is not to be used for club parties. The club members must pay for all such
club and social functions. The principal or designee must approve all fundraising projects in advance
before any commitment is made. Such approval is for a specified time only. The sponsor must turn over
all monies collected by clubs and all other school organizations to the secretary. The money will be
deposited in our school’s miscellaneous account.
Absolutely no money is to be left in the building, including the main office.
2. Either the sponsoring teacher or another teacher designated by the sponsor will handle admission money
at club and school functions. This money will be counted and surrendered to the principal or assistant
principal for deposit when the doors are closed.
3. No club or activity may meet or practice after school without the attendance of the sponsoring advisor.
All students must leave the building by 3:30 PM daily, unless they are under the supervision of a
teacher. Teachers are responsible for assisting in clearing the hallways at the end of the school
day.
4. Groups using the school building during evenings or weekends must obtain advance approval from the
principal.
5. No club, other than those already approved, will be active on the school campus. Teachers will not
sponsor any clubs or have meetings at school unless approved by the administration.
6. Teachers will report any student who wears or displays paraphernalia which denotes an unapproved club.
7. All after school participants must report immediately to their sponsor and remain in his/her
supervision. In the event that students are wandering the hallway, they will be escorted out of the
building. This is a non-negotiable for student safety and teacher/sponsor accountability.
2.16 KEYS
All keys are the property of the STEMS. Teachers who have requests for keys should make those requests to
Ms. Blakeney. All keys must be returned at the end of the school year. Lost keys will be replaced at a cost
of $15 per key.
2.17 DUPLICATING FACILITIES
Duplicating machines are located in the teacher workroom and parent center. Be certain that in copying
material, copyright laws are not violated.
12
2.18 TELEPHONE USE
Phones are for school business. Teachers are not able to make long distance calls without administrative
approval. Cellular phone usage is not tolerated during instruction by teachers. Students are not to use
cellular phones during the school day. In the event that parents need to contact their child(ren), they
should contact the main office.
2.19 PARENT TEACHER STUDENT ASSOCIATION (PTSA)
The PTSA is a parent-teacher-student organization. All teachers are expected to join. It is part of the
contractual obligation for all teachers to attend PTSA meetings. If, for any reason, a teacher must be absent,
it is his/her duty to notify the principal (in writing) in advance.
2.20 PUBLIC ADDRESS SYSTEM/ANNOUNCEMENTS
In order to keep classroom interruptions to a minimum, announcements will only be made in extenuating
circumstances. In the event that an extenuating circumstance arises, the principal or designee must approve
those announcements.
2.21 LETTERS AND BULLETINS
“ANY” information sent out of the building must be approved by the principal (in writing) prior to
disseminating the information. Written requests for review should be submitted to the principal 48hours before the due date. Your timeliness regarding this request is imperative.
2.22 CERTIFICATION
Each teacher is responsible for keeping his/her teaching certificate current and for submitting a copy of the
certification to the Human Resources Department and to the principal’s assistant.
2.23 FAX MACHINE
The FAX machine is available for the use of school-related business only. Teachers are not permitted to
use equipment in the main office; see clerical staff for assistance.
2.24 SMOKING
Smoking in the building and on the campus is prohibited at all times. It is violation of Board Policy.
2.25 APPROPRIATE ATTIRE
All staff members are professionals and are expected to dress in a professional manner. The way staff
members present themselves affects the way the students behave. Each staff member is expected to
exercise professional discretion relative to proper dress, posture, voice and choice of words. Tennis
shoes, shorts and leggings are not to be worn. (See the APS Board Policy for a complete list of
acceptable and unacceptable attire.)
2.26 MAIL
Teacher’s mailboxes are located in the teacher workroom and should be checked in the morning, midday,
and in the afternoon. DO NOT SEND STUDENTS TO GET YOUR MAIL OR CHECK YOUR BOX.
13
2.27 ROUTINE CLASSROOM RESPONSIBILITY
In addition to actual classroom teaching, there are many responsibilities within the classroom that need the
teacher’s attention. The proper discharge of these duties will tend to create a situation whereby best
practices can be conducted. An attractive classroom creates an atmosphere for learning. Teacher’s must:
1.
2.
3.
4.
5.
6.
Report damaged or broken property at once.
Turn out all lights when not in use to conserve energy.
Make sure that all windows are closed at the end of the school day.
Keep valuables locked in closets or file cabinets.
Keep substitute plans updated.
Assume responsibility for order in the hall and during the dismissal of classes.
2.28 CARE OF CLASSROOMS
A definite relationship exists between instruction and housekeeping. A classroom that has been properly
taken care of gives the distinct impression of orderliness and efficiency, together with the feeling that the
teacher wants to present the subject in the best possible environment. Research shows a positive correlation
between a clean, attractive classroom and student achievement.
Each teacher, whether assigned to a classroom on a full-time or period-by-period basis, is expected to keep
the classroom neat and orderly. At the end of each period and prior to the dismissal of the students, all
discarded paper and trash should be picked up and placed in the wastebasket. Students should have a sense
of responsibility in keeping the room clean.
Equipment, furniture and other school system property in the classroom are the responsibility of the teacher
assigned to the room each period. The teacher should supervise diligently to make certain that property is
not damaged or defaced.
Please notify the office so that the maintenance department may be notified when adjustments are needed in
heating or air conditioning units.
2.29 DRY-ERASER BOARDS
Do not use magic markers on dry-eraser boards. Dry-eraser boards should be cleaned regularly with a dry
cloth and the proper solution. Never tape, staple or otherwise attach anything directly to the actual writing
surface. Boards and trays should be kept clean at all times. Every teacher must use the Standards-Based
Classroom Board Configuration.
14
2.30 MAINTENANCE SERVICES
The environmental services staff is under the supervision of the principal. Please do not send students for the
maintenance workers (only in case of an emergency). Any requests should be submitted to the principal and
Mr. Tyrone Mincy via email.
2.31 2.25 HALL DUTY
Teachers will be assigned hall duty throughout the school year. Individual assignments will be made in
writing. Guidelines must be followed as printed. When assigned to hall duty, one should report to the
designated area at the time indicated and remain on post, controlling the flow of traffic. All teachers are
REQUIRED to be at their doorway during each class-change to assist with the movement of students
to class and out of the hallways.
2.32 SPECIAL DUTIES
In order to promote an orderly environment, it is necessary to occasionally assign teachers special duties.
The principal or designee makes these assignments. All teachers must be at their assigned duties at the
specified times. When it is necessary to miss an assigned duty, it is the teacher’s responsibility to find
someone to take his/her place and to notify the principal of the change.
2.33 DISMISSAL TIME
Teachers are expected to monitor students leaving the building each day. Teachers are also expected to
remain on the hallways or designated areas until the last student leaves the THE STEMS hall ways or areas.
Students should leave the school campus immediately unless they are involved in a supervised activity. If
this is the case, a teacher must be with the student at all times. No child should be in the building after
3:30 PM unsupervised. If sponsoring a club or activity, the teacher must stay until the last student is
departs the campus. No exceptions!
2.34 CAFETERIA
To operate an effective lunch program, there must be complete cooperation from the entire staff. Please
follow the guidelines noted below:
 It is the teacher’s responsibility to notify the cafeteria manager of a field trip that will interfere with

the assigned lunch schedule.
This should be done at least one week prior to the scheduled trip. If sack lunches are needed, they are
to be ordered a week in advance. The faculty responsible for coordinating the field trip must ensure
that proper arrangements are made for every student to eat.
15
2.35 TEXTBOOKS
Each teacher is to keep an accurate account of all textbooks issued to him/her. Lost textbook reports are to be
submitted to Coach Harper at the end of each semester.
Each teacher is asked to write the student’s name in his/her book. Each student should receive a textbook.
Each book should contain a book number and bar code. As textbooks are issued, students will sign a book
receipt form that denotes the book number and condition of the book.
Periodically and on exam day, conduct a book check in class. If a pupil loses a book, the pupil should
submit payment for the book to Ms. Hudson and take his payment receipt, to his/her classroom teacher.
If a pupil withdraws from school and fails to return his/her textbooks, this should be noted on his/her
withdrawal form. The transfer of all student records will be withheld until the books are returned or the
charge is paid. In case a pupil transfers from one class to another, the teacher who releases him/her should
collect his/her textbook and indicate the date the student returned the textbook on the Textbook Distribution
form.
2.36 FOOD SERVICES HOURS OF OPERATION
Food will be served to students, faculty, and staff only during the regular breakfast and lunch serving times.
Teachers are not to ask that these meals be served at any other time. Staff should not send students to the
cafeteria to pick up meals for adults. Since D. M. Therrell High Educational Complex is a school-wide
Title I school, commercial foods are not allowed in the school. Vending machines can only operate
before and after school.
2.37 CLASSROOM CARE
The maintenance staff makes every effort to keep your classroom clean. Teachers and students share the
responsibility for cleanliness. Teachers should see to it that their students clean up and straighten up after
each activity. Teachers should have their students empty their desks at the end of the final class period of the
day. Teachers and students are not permitted to have food or drink in the classroom.
2.38 2.32 CHECKLISTS: END OF SEMESTER, YEAR, EMPLOYMENT
There are a number of routine matters that must be accomplished at the end of each semester and school
term. The administration will provide the appropriate checklists for these. They are to be completed and
returned to the administration as instructed.
2.39 2.33 COMMUNICATION TO PARENTS AND OTHER S
Teachers are required to communicate regularly with parents via phone, email, teacher website, and/or
teacher newsletter. When a student falls behind in homework, is excessively tardy or absent, or when he is
achieving at a level beneath his ability, that child’s parent is entitled to communication from the teacher. A
positive teacher-parent relationship is essential in order to achieve academic excellence for students. Parent
contact forms must be utilized and maintained as a means of documenting adequate parental contact.
Additionally, when a student is failing, deficiency notices should be completed and sent home to parents no
later than the slated deadlines for deficiency notice issuance.
Parent Conferences
You are expected to work alongside parents in order to provide their child(ren) and our students with the best
educational experiences. Periodically, this may mean that parent-teacher conferences must be conducted.
16
Conferences by phone or in person are effective means of communicating with parents and keeping parents
abreast of their child(ren) progress are mandatory. Parental requests for conferences may be scheduled by
teachers as well as the counselor.
Whenever a conference is scheduled, the members of the staff involved are expected to arrive at the
designated place on time and should be prepared to answer questions related to the student’s academic and
behavioral progress. It is important for you to offer your best professional recommendation regarding what
the student and parents can do to promote and achieve the student’s academic success. A computergenerated grade report (progress report) should be given to the parent at the time of the conference.
If an unavoidable conflict arises on the day of the conference, the teacher must call the parent and reschedule
the conference within two days of the originally scheduled conference. The counselor and/or other teachers
and individuals expected to participate in the conference must be notified. If an emergency arises and a
conference cannot be rescheduled, the teacher must prepare and give the required documentation for the
conference to the parent and counselor.
Phone Calls
Staff members, especially teachers, are expected to return all phone calls within 24 hours of receiving a
request to return a phone call. In the event that a return phone call request is made by a parent, these calls
should be documented on the parent contact log
2.40 2.34 BUILDING/CAMPUS SECURITY
The campus of D. M. Therrell High, School of Health Sciences and Research is easily accessible to visitors.
Teachers are to lock their classrooms whenever they are not in use. Students are not permitted in
unsupervised classrooms before, during or after school. All students not under the direct supervision of a
staff member are to be off campus by 3:30 PM. Teachers should immediately report any unauthorized
persons seen on campus.
In the event you wish to gain access to the building during non-school hours you must notify the
principal in writing for approval. During non-school hours only authorized individuals may enter the
building and disengage the alarm system. A list of authorized individuals will be given to the school
detectives’ office and anyone who enters the building and not on the list may be subject to arrest. All
authorized persons must sign the Alarm Activity Log when disengaging the alarm.
2.41
2.42 2.35 SECURITY OF PERSONAL VALUABLES
2.43 STEMS @ THERRELL AND THE ATLANTA PUBLIC SCHOOL SYSTEM CANNOT ASSUME RESPONSIBILITY
FOR LOST OR STOLEN VALUABLES. THE SCHOOL DETECTIVES RECOMMEND THAT TEACHERS LEAVE
VALUABLES LOCKED IN THEIR CAR TRUNKS OR AT HOME.
2.44 2.36 STUDENT MEDICAL EMERGENCIES
If a child experiences a medical emergency, the teacher should quiet the child, get him or her still, and send
immediately for the nurse, an administrator, or other personnel certified in CPR and/or first aid. It is
advisable that the teachers have latex gloves and a first aid kit available.
17
2.45 2.37 POWER OUTAGE
When the power goes out, teachers and students are to remain in their rooms until:
a) the power comes back on, or
b) a messenger brings other instructions from the principal.
Do not send students out of the room during a power outage even if it is the normal time to end class.
2.46 2.38 VISITORS
Staff and students may not bring visitors to school unless approval is given by the administration (in
writing). Those visitors with approval will have a visitor’s pass, signed and dated by proper school
personnel.
2.47 2.39 ANNOUNCEMENTS
Announcements will only be made in extenuating circumstances.
announcement made, please see Mr. Walker for approval.
In the event that you need an
2.48 2.40 POLICY ON ACCEPTANCE COMPUTER USE
Therrell maintains a computer network, Internet connections, and e-mail system to assist employees and
students in carrying out their duties and/or academic activities.
Computer and Network Use
1. All school computer systems and related peripherals may be used only for school-related purposes.
2. Students and teachers shall not attempt to access other users’ accounts, files, e-mail or data. Nor
shall students or teachers attempt to alter software or configuration of any school computer.
Monitoring of Activities
Computer systems and the information, including electronic files and e-mail contained on them, are the sole
property of the school. The school may monitor the use of the computer network, Internet, and e-mail at any
time at its sole discretion.
2.49 2.41 PROCEDURES FOR ASSEMBLIES
1. Prior to each assembly discuss with students expected decorum and behavior.
2. Inform students to sit only in the areas marked for their grade level section or floor.
3. The hall monitors will provide directives in moving students to school-wide assemblies. Students
and teachers should remain in their classrooms until directives have been provided regarding
movement.
4. When going to the assembly, students should leave their book-bags and books in the classroom.
5. Teachers must escort their students to the assembly. Teachers should bring their classroom rosters to
each assembly and check attendance. Note that some students may be participating in the program or
have checked out early. Report missing/absent students to the administration.
6. Teachers should remain with their students and sit/stand in a location where they can actively monitor
their students. Students should not be left at an assembly without the supervision of their teacher.
7. Non-classroom teachers will be assigned to specific areas of the gym or auditorium.
18
8. All monitors should closely watch students and urge students to remain quiet and attentive.
9. Refer students with discipline problems to an administrator.
10. When leaving the assembly, all students and teachers should quickly return to their classrooms.
Students should not go to their lockers. Students and teachers should remain in place until further
notice.
3.0 CURRICULUM/ACADEMIC POLICIES
2.50 3.1 THE SYLLABUS
Each teacher will provide a current syllabus for each course to be taught. Copies of all syllabi are to be
submitted to the instructional coach for approval prior to the end of the first week of the semester. Syllabi are
to contain the following as minimum requirements.
1.
Course name
2.
Teacher’s name and contact phone number
3.
Semester
4.
Brief course description
5.
Major units
6.
Major content
7.
Major skill objectives
8.
Major assignments and projects with due dates
9.
Specific and comprehensive grading procedures
10.
Benchmark and high-stakes testing dates
11.
After-school tutorial days.
12.
Description of expected behavior/conduct
Teachers must have parents and students sign the syllabus and return a copy to the teacher. Any
amendments to the syllabus during the course of the semester must have the instructional coach’s
approval, and the amendments must be published for the class and parent.
2.51 3.2 LESSON PLAN POLICY
The success of the instructional program depends to a large extent on the planning that goes into the
program. Much emphasis will be placed on planning during the school year. Lesson plans must be
submitted electronically. Plan to meet the students’ needs. Always have extra activities for students who
finish early. Be consistent and clear about assignments. It is the policy of the Atlanta Public School System
that all teachers develop lesson plans on a long term and daily basis. All teachers are required to submit
lesson plans via email each Thursday by 3:00 PM to the instructional coach and principal. One copy is
to be placed in a folder near the classroom doorway. The instructional coach will review how to write lesson
plans and the format that is acceptable for The STEMS.
 All teachers are expected to develop written daily lesson plans for each course assigned.
 All teachers are expected to maintain a current observation folder in a readily accessible place in the

classroom. This folder will contain the course syllabus for each course taught with the current day’s
lesson plan.
The instructional coach and or principal will review each teacher’s lesson plans weekly and make
recommendations where necessary. Any serious problem should be reported to the Principal
immediately.
19
Lesson plans, which should be posted in the classroom, for each day, should contain the following items.
1.
2.
3.
4.
Instructional objectives stated in S.M.A.R.T. terms.
Instructional agenda components
Standard written out
STEMS Lesson Presentation Model
2.52 3.3 EXTRA HELP DAYS
Teachers are expected to remain after school at least one day per week to provide tutorials for those students
in need of extra assistance. Each teacher must denote his/her tutorial day(s) on the course syllabus as well as
notify the principal and instructional coach.
2.53 3.4 INSTRUCTIONAL TIME ON TASK
Teachers should give systemic attention to the way time is used in the classroom. Consider the following
information from the research on this subject. Teachers are expected to participate in professional
development activities that will enhance their instructional methodology skills.
Summary of research on effective classroom characteristics and practices indicates:
1.
2.
3.
4.
5.
6.
7.
Instruction is guided by a pre-planned curriculum.
There are high expectations for student learning.
The focus for the lesson is clearly established.
Instruction is clear and focused on achievement of lesson objectives.
The learning process is monitored closely.
Feedback is immediate, meaningful, and constant.
When students do not understand, they receive remediation. Results of formative and summative
evaluations indicate the students’ levels of mastery.
8. The entire class time is used for learning.
9. There are smooth and efficient class routines and transitions between activities.
10. Instructional groups formed in the classroom fit instructional needs.
11. Standards for classroom behavior are explicit.
12. Personal interactions between teachers and students are positive.
13. Incentives and rewards for students are used to promote excellence.
Use the recommendations below to improve the use of instructional time-on task:
1.
2.
3.
4.
5.
Start the lesson on time.
Make the instruction last until time for dismissal.
Vary the methods used to present the lesson within the class periods.
Encourage student-to-student interaction with a clear purpose and instructions.
Gauge the level of assigned tasks. A task that is too easy wastes time; too difficult a task can
frustrate.
20
2.54
2.55
2.56
2.57 3.5 ROLL BOOKS – (MAINTAIN AS A BACK-UP TO INFINITE CAMPUS)
All mid-semester and end-of-semester grades should be calculated in accordance with the procedures
published in your syllabus and the APS grading policy. Only scores recorded in the roll book and infinite
campus should be included in the calculations. In order to document grades appropriately, roll books must be
maintained in a uniform manner. The roll book, electronically and manually maintained, must include the
following components.
1. The teacher’s name, period, semester, course name, and course number.
2. Student’s name, contact information, and book number.
3. Each grade recorded should be clearly labeled, stating the possible number of points and the name of
the assignment. Separate categories for daily grades, homework, quizzes, tests, projects and other
categories should be distinguishable. Grades must be recorded as numbers rather that letters
and marks. Numerical averages, not letter grades, are used to report mid-semester and final
semester grades.
4. Each student’s absence should be recorded under the corresponding day with an indication whether
the absence is excused or unexcused. Class periods missed due to school activities and/or alternative
instructional activities are not counted as absences. Arrangements to make-up assignments may be
made in advance for school-sponsored activities.
5. Compute the student’s mid- and end-of- semester grade according to policy IKA-R.
6. When recording grades for the mid-semester and final semester include the numeric grade, days
absent and conduct letter grade.
7. Back ups should be made frequently for electronically maintained roll books. At the end of each
semester, print the entire grade book, bind the pages, and include the following information: an
explanation of the system used to compute final averages, textbook distribution forms, and copies of
issued deficiency notices.
3.6 Evaluating and Grading Students
In addition to the progress reports generated mid-semester and end-of-semester, teachers must provide
parents with monthly reports of students’ progresses.
This will ensure that students are aware of their
academic performance prior to the mid-semester and final semester. All grades must be maintained
electronically and updated weekly so that the grades are kept current.
Grading Formula
Demonstration of Mastery (Tests), Quizzes
45%
Homework
20%
Projects
20%
EOCT or Final Exam
15%
Since corrective feedback is vitally important to student’s academic progress, all graded assignments should
provide students with an assessment of how to improve or enhance their performance in the class. Also,
21
students are to receive prompt feedback on all assignments before another assignment is issued. For
example, a test must be graded and returned before another test is given. Teachers might also consider
giving students an opportunity to redo their papers allowing for them to make the suggested corrections or
retake their tests (before or after school only) for an improved grade.
Differentiating Instruction by Ability and Learning Style
When students of more than one intellectual or ability level are enrolled in a class, lesson plans should reflect
an adjustment of the workload and a modification of the grading and instructional procedures to meet the
students’ needs and abilities. Furthermore, the learning styles of students should be determined early in the
school year; that information should be recorded in the grade/roll book, and lesson plan modifications should
be evident.
*Short-range assignments are assignments of approximately one week or less from introduction to
evaluation. They include, but are not limited to weekly tests, daily class-work, homework, pop quizzes, class
participation, minor projects, reports, and lab activities.
**Long-range assignments, other than the final exam, should include unit tests, the mid-term exam, and
major projects, reports, and lab activities.
Performance-Oriented Classes
Performance-oriented classes are included within the curriculum of the vocational/career technology, fine
arts, science, foreign language, and to a limited degree the English, social studies, and mathematics
departments. An example for assigning grades for such classes includes:
 Work performed under the supervision of the teacher
60%
This grade should be derived from such indicators as effort, observation techniques appropriate for
the particular task, ability to plan a program of work and carry it out, and/or ability to work with other
members of the class or group.
 Projects
20%
This grade should be derived from such indicators as the application of skills and techniques in the
class.
 Tests (either written or performance)
20%
The grading in the projects and tests area may be combined in certain cases. For example, if the course is of
the type that the major thrust of the course is one major project evaluated repeatedly during the semester,
then the project’s value cannot exceed 20%. If the course is on the type that written performance testing is a
desirable portion of the class rather than projects, then the value of testing cannot exceed 20%. The
important factor to keep in mind is that 60% of the grade should be based on the student’s daily performance
in class as mentioned above.
Physical Education and Performing Arts Classes
As a recommendation, participation, dressing out for class, observation of rules, attentiveness, teamwork,
and effort should account for 60% of the final grade.
 Participation
60%
 Skills’ testing in various areas
20%
 Written tests in various areas
20%
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Evaluating and Grading Special Circumstance Classes
It is recognized that there may exist within the curriculum those courses that are not easily adaptable to these
guidelines. Instructors who are teaching such courses are encouraged to develop their own grading system.
The following steps should be followed:
1. Discuss and submit a written proposal to the instructional coach.
2. Obtain approval of the proposal from the Principal or designee.
Only the plans that receive the written approval of the principal or designee may be implemented. Approved
alternate grading formats should be included in the grade book.
2.58 3.7 EXTRA CREDIT AND BONUS POINTS
All assignments that are truly worthwhile should be part of the course requirements rather than extra credit.
However, there may be occasions when extra credit assignments are appropriate. Such discretion will be left
to each teacher. If a teacher does elect to offer extra credit assignments, the offer must be made to all
students.
2.59 3.8 GRADING SCALE AND QUALITY POINTS
Grading Scale
A = 90 - 100 Excellent achievement
B = 80 - 89
Above average achievement
C = 70 - 79
Average achievement
F = Below 70 Failure to achieve (Deficiency notice must have been given to student and mailed home.)
S=
Satisfactory achievement
U=
Unsatisfactory achievement
Advanced Placement
3.25 Advanced Placement
College freshmen level courses designed by the College Entrance Examination Board (CEEB) are offered in
several areas. They are a part of the regular curriculum and are counted with other courses toward graduation
requirements.
23
Students desiring to enroll in the Advanced Placement (AP) program must complete an application and meet
several entrance requirements for permission to enroll in an AP course. Students enrolled in AP courses are
expected to take the AP exams.
Students, who earn a “C” or above in an AP class, will receive ten additional points towards their final
average. Students who earn a grade below 74 during the first semester may be removed from the AP course
for the second semester.
Quality Points
Regular Courses
Advanced Placement
A
=
4
A
=
5
B
=
3
B
=
4
C
=
2
C
=
3
D
=
1
D
=
1
F
=
0
F
=
0
2.60 3.9 DUE DATES AND DEADLINES
It is important that students learn to respect due dates and deadlines both for college and the workplace. Due
dates and deadlines published in the syllabus should be adhered to. Any student who misses a published due
date, due to an unexcused absence, may have his/her grade for that assignment reduced at the teacher’s
discretion if this grading policy is documented in the syllabus.
A student who misses a due date that was previously assigned because of an excused absence must submit
the assignment based upon returning to class. The student must submit a written excuse to be approved by
the teacher before the student can receive full credit for the assignment.
2.61 3.10 DAILY ASSIGNMENTS AND MAKE-UP
Students who fail to turn in daily assignments due to unexcused absences are not entitled to make up the
work for credit. This type of absence includes class cuts. It is the teacher’s discretion regarding the make-up
of assignments based upon these types of absences.
24
Students who miss daily assignments due to excused absences, which are supported by written
documentation, are allowed to make the work up within three class periods upon his/her return to school.
All inquiries and arrangements for making up tests, class work, and other assignments after absences
are the responsibility of the student, not the teacher. Students who fail to inquire about or arrange for
make-up will receive no credit for missed assignments.
2.62 3.11 PLAGIARISM/CHEATING
Cheating and plagiarism are considered very serious academic offenses. Any student who plagiarizes or
cheats is to be referred to the administration along with the supporting evidence. The teacher must contact
the parent for a conference and refer the student to the principal. The student will be given a “0” for that
assignment, and a parent conference with the teacher must be held. The student may receive disciplinary
actions including but not limited to suspension.
2.63
2.64
2.65 3.12 GRADE APPEALS
Occasionally a student will believe that he/she was not fairly awarded the grade that he/she earned in a class.
In such instances, the student should follow the grade appeal process. The appeal should proceed as follows:
1. Discuss the grade appeal with the teacher.
2. If the teacher and student agree that a grade change is necessary, the teacher will complete the grade
appeal form and will write an explanation for the change and submit it to the instructional coach.
3. The instructional coach will complete the grade change form and submit it to the administrator. If the
request is approved, the form will be signed by the administrator and forwarded to the Registrar.
It is expected that all appeals will be responded to in a timely fashion. Short written explanations may be
provided in cases where the appeal is denied.
2.66 3.13 HOMEWORK
Homework is required by APS Board policy. Students are to be given homework in accordance to the
policy. The homework assignments may be written and/or reading assignments. Homework is to be factored
into the student’s final grade as described in Section 3.6. Teachers are to assign and grade homework on a
regular basis. If a student is inconsistent with homework, or if the student is doing poorly on homework
assignments, the parent should be notified immediately in order to be able to monitor the student’s
homework at home.
2.67 3.14 REPORT CARDS
Report cards are issued at mid-semester and at the end of the semester. The registrar will provide each
teacher with instructions for entering grades in Infinite Campus. Teachers are reminded to verify that
students who will receive an ‘F’ have been given deficiency notices and parents have been contacted
via mail, email, or phone calls.
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2.68 3.15 CONDUCT GRADES
At each grading period, the teacher will award each student the academic grade and the conduct grade he/she
has earned. The conduct grade is a measure of how well the student conformed to the published rules of the
classroom however it does not influence the student’s academic grade.
2.69 3.16 EXAMS
Cumulative exams are required at mid-semester and the end of semester for all students. A special exam
schedule will be posted for these exams.
2.70 3.17 SENIOR RE-EXAMS
Teachers are to administer senior re-exams under certain conditions. Subject to the following limitation, a
student in the senior class who fails in one or more subjects in the first semester or the second semester may
be permitted to take a second examination in a course(s) in which he or she has failed. More information
will be provided near the end of the semester.
2.71 3.18 MONITORING PROGRESS/INFORMING PARENTS
Teachers are required to monitor student progress and to report that progress to the counselor, student, and
parent.
Teachers may post progress charts, without making a direct reference to the students’ names or social
security numbers, in order to keep them aware of their progress. Any time a student’s academic and/or
behavioral performance is below expectations, the teacher is to contact the parent and record the
nature of the call on the parent contact log sheet.
2.72 3.19 DEFICIENCY NOTICES
The subject area teacher will issue a deficiency notice if the student’s grade is below a 70. Deficiency
notices are to be signed by the student when issued, and then by the parent. The student is to return the copy
signed by the parent to the teacher the following day or next class period. It has been the policy of the
Atlanta Public Schools that no student may be awarded a final grade of an “F” if a deficiency has not been
issued. If a student does not return the signed deficiency notice the following day, the teacher should
telephone the parent or mail a copy of the deficiency notice home to the parent. It is the responsibility of the
teacher to keep parents informed of the progress of students.
2.73 3.20 FIELD TRIPS
Field trips are a vital instructional strategy that extends learning beyond the classroom. However, field trips
must be monitored so that they meet state standards governing the use of instructional time. A field trip does
not have to be a trip off campus. For example, the ROTC may request students to be out of class during the
school day. The ROTC teachers will request permission for students to be released from class using the field
trip process. In-school field trips do not require permission from the Executive Director. However, the
request must be submitted to the Principal at least one week of the date of the event.
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Field Trip Guidelines
1. Field trips will not be authorized before September 15, during March, and after May 5.
2. Since buses are needed to transport students before and after school, trips must be scheduled between
8:45 AM and 1:30 PM.
3. For safety and security reasons, buses will not be approved to stop at restaurants or other locations for
lunch. Buses must drop students off only at the school.
4. Permissions forms must be secured for each field trip. All required signatures must be obtained
before a trip can be taken.
5. Trips cannot take place outside of the metro-Atlanta area when comparable experiences are available
within the area.
6. No student will be excluded from an instructional trip because of his/her inability to pay. Students
should not be expected to pay trip expenses for chaperones.
7. The recommended student-adult ratio is 15 to 1.
Pre-Approval Procedures for Instructional Field Trips
1. Requests for field trips must be in the Principal’s office three weeks prior to the date of the trip.
2. Requests for field trips must be in the Executive Director’s office at least ten days before the trip.
3. Transportation must be requested and paid for two weeks prior to the trip.
4. Communication to parents and students should be shared only after prior written approval has been
given. A plan for students who do not go on the field trip must also be submitted with the initial
request.
5. Field trips to entertainment centers, theme parks, or movie theaters will not be approved during the
instructional day.
6. The teacher must list in alphabetical order all of the students approved for the trip, secure
administrative approval of the trip list, and distribute the list to all teachers and staff the day before
the trip.
7. A walk-through will be allowed for emergencies only. Forgetting to do the paper work does not
constitute an emergency.
Guideline for Private Carriers
1. Ensure that the private carriers have sufficient liability insurance.
2. Requests for field trips using private carriers must be submitted to the principal four weeks prior to
the date of the trip.
3. Requests for field trips using private carriers must be submitted to the executive director three weeks
prior to the date of the trip.
4. The teacher is expected to follow steps 3 through 7 in the above section.
Guidelines for Field Trips Outside of the School Day
1. After school and weekend field trips must be approved by the principal and executive director three
weeks before the date of the trip.
2. Field trips used for incentives, rewards, and entertainments, or fund raising must be scheduled after
school or on weekends.
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Following the above guidelines, a teacher wishing to take a field trip must fill out a request. If the field trip
causes students to be absent from other classes, that information must be properly recorded on a log sheet,
which will be attached to the Students’ Permission Letter. At least one day before the field trip, the roster
should be copied and distributed to the teachers. All documentation must be filed with the Principal.
2.74 3.21 GUEST SPEAKERS/LECTURERS
Teachers are encouraged to invite experts into the classroom for guest lectures and seminars. These events
should be relevant to the unit currently being taught and should be part of the lesson plan for that week. All
teachers must complete a guest speaker rationale from and receive prior approval from the Principal
before inviting a guest speaker to campus. In an attempt to make the most effective use of speakers, the
following guidelines will be followed:
1. The principal must approve any guest speaker who is invited to speak to the staff or students. Forms may
be obtained from the teacher resource disk.
2. A teacher who invites a guest speaker should obtain from the speaker a general outline of the content to
be covered.
3. Prior to the scheduled visit, the students are to be prepared by the teacher for the visitor’s presentation.
4. The classroom teacher must be present at all times during the presentation. Please note the use of guest
speaker(s) in lesson plans.
5. A follow-up discussion of the speaker’s presentation is expected. This discussion should also be noted in
the lesson plans as well.
6. Speakers are not allowed to promote or sell commercial products to students. For example, a resource
person on the subject of dental care may encourage students to brush their teeth; but should not promote
or sell a specific brand of toothpaste or toothbrushes.
2.75 3.22 VIDEOS
All instructional materials should be previewed before being used with any class. The teacher should have
delineated instructional objectives for each film or videotape. The use videos must be written into the
weekly lesson plan. Any video with a rating other than “PG” must have the approval of the Principal. Refer
to information copyright laws available in the media center.
Turning ALL lights off during the showing of videotape is not permissible. Teachers must move
among students to ensure that students are attentive and alert. The showing of videos is not allowed
during the last week of each semester.
2.76 3.23 AUDIO/VISUAL MATERIALS (A/V)
A variety of A/V materials and equipment is available from the media center. Teachers are encouraged to
make use of the available technology in the delivery of instruction. Teachers will be held responsible for
equipment and materials in their possession. The teacher must pay replacement cost for lost or damaged
equipment and material before June 1 of the current school year. Otherwise, a letter from the Principal
will be submitted to the Atlanta Public School’s Finance Department requesting that the debt is
withheld from the teacher’s pay.
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2.77 3.24 PERMANENT RECORDS
Permanent records for all students are housed in the registrar’s office. Teachers are encouraged to make use
of these in planning course work, assessing progress, and assisting individual students. Teachers may not
remove these records from the registrar’s office. Students may not handle permanent record cards for any
reason.
2.78 3.25 PROMOTION REQUIREMENTS
In order for students to be promoted to the next grade level, students must have the following minimum
hours. A one-semester course that is passed with a grade of ‘C’ or above is equivalent to 7.5 hours or one
unit.
Unit Hours
Classes Passed
10th Grade
5
10
11th Grade
10
20
12th Grade
16
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2.79 3.26 COMMUNITY SERVICE REQUIREMENTS
Students must contribute 75 hours to community service in order to graduate. These hours must occur
outside the student’s regular school day, and must be performed in a nonprofit organization. Teachers may
grant community service hours to students who provide assistance before or after school.
2.80 3.27 STUDENT SUPPORT TEAM (S.S.T.)
Any time a teacher believes a student needs special attention due to attendance, academic, social, or
behavioral problems; the teacher should refer that child to the Student Support Team. That team will evaluate
the child’s performance and recommend intervention strategies for the child. The advisory teacher should
refer an advisory student who failed three or more classes to the student support team.
2.81 3.28 IN-SCHOOL TEAM (I.S.T.)
If a child has already been referred to the Student Support Team, but no improvement is noted, the student is
then referred to the In-School Team for further evaluation and remediation. This team is more formal than
the S.S.T. and may bring in resources from outside the school. (See the SST Chairperson or PEC Program
Assistant for details.)
2.82 3.29 DETAINING STUDENTS AFTER SCHOOL
Under the rules of the Atlanta Board of Education, teachers may detain students after school either as
punishment or to make up missed assignments. It is required that TEACHERS MUST GIVE STUDENTS 24
HOUR NOTICE BEFORE KEEPING THEM AFTER SCHOOL. Teachers are required to notify their
parents of this detention. Assigned detention for any reason will be served the following school day with the
person who assigned the detention or at a time more convenient for the teacher and student. (“Lunch
Detention” is prohibited.)
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2.83 3.30 ZAP ZEROS (ZEROS ARE NOT PERMITTED)
In an effort to ensure success for students and a positive environment, all teachers will implement the
following guidelines in order to ZAP ZEROS. Please maintain documentation for each step taken.
1. Develop a class contract with students who are not performing as expected. Involve parents and
outline the expectations for students and parents. The contract should include rewards and
consequences. Have all parties sign the contract.
2. Schedule the student for weekly tutorials. Impress upon the parent the need for students to attend
these sessions. Maintain a log of the student’s tutorial attendance.
3. Contact parents as often as needed to keep students on tract. At least (2) phone calls should be made
during the semester. Maintain a record of parent contact.
4. Issue a deficiency notice to any student whose average falls below 70. Have students sign for the
deficiency notice and submit a copy to the grade level counselor’s office.
5. Refer students who fail to make progress to the counselor for a conference. If the lack of progress
persists, submit a referral to the SST chairperson.
6. Conference with parents frequently. Conduct a minimum of one conference per semester for each
student. Review student’s academic and assessment portfolios during the conference.
7. Identify a “study buddy” or peer tutor for each student who is failing. This study partner should be
someone who is willing to work with the student to complete assignments and to let the student know
about homework in the event of the student’s absence.
Since it is everyone’s desire to see all students succeed, every effort must be put forth on the student’s
behalf. These procedures should ensure success for all students.
2.84 3.31 CURRICULUM ALIGNMENT AND THE FIVE-WEEK ASSESSMENT
2.85 SAME SUBJECT TEACHERS SHOULD ALIGN THE CURRICULUM AND TEST ITEMS IN A 180-DAY TEACHING
TRAJECTORY DIVIDED INTO THREE-WEEK INTERVALS.
 Objectives, skills, concepts, unit topics and themes taught during the five-week intervals should be
measured every five weeks.
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 The five-week assessments should be designed in the same form as the Georgia High School






Graduation Test/EOCT for core disciplines and/or the approved test format designed by the
instructional coach.
The length of the assessment should allow for each objective to be measured by at least two
questions.
The five-week assessments should be checked and approved by the instructional coach to remove
errors and to insure compliance with assessment criteria prior to the administration of the test.
The five-week test should be scored in the same way using the same scale.
Test scores should be analyzed by student, item and class.
The instructional coach will oversee the graphing and recording of test results.
Test analyses should provide information, which relate to teacher effectiveness and which informs
teacher’s decisions regarding content and pedagogy.
The Five-week data will:
 Allow teachers to examine student achievement and make critical sense of that data.
 Allow teachers to base teaching decisions on solid data rather guessing about individual student

achievement.
Allow administrators to look at attendance, tardiness and other factors that directly relate to student
success.
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4.0 STUDENT SUPPORT & ACCOUNTING
2.86 4.1 ATTENDANCE REPORTING
School begins for students at 8:15 AM. All teachers are required to check attendance daily. State policy
prohibits allowing any student to take the roll. It is the sole responsibility of the teacher. Advisory and
classroom teachers are also to verify student absences and to code the absence in the roll book and on Infinite
Campus.
Attendance information should be kept in the teacher’s roll book and on Infinite Campus.
We must have home and work telephone numbers so that a parent may be contacted during the school day.
Each advisory teacher should also have a folder on each student. This folder should house such items as
personal data form, excuses for absences, discipline notices, commendations, correspondence, and schedules.
These folders should be located in the teacher’s room in a secure location. Administrative personnel may
view the folders periodically.
1. Attendance must be taken daily. Accuracy is essential.
2. Take attendance and enter it into Infinite Campus.
3. Written excuses must be presented to the teachers the day the student returns to school, the excuses
must be placed in the student’s file. Excusable reasons for absence are:
a. Illness
b. Medical, dental, legal appointments
c. Religious absences
d. Death in family
4. If a student is absent or tardy three of more days in a semester, the advisory teacher must contact the
parent. The contact must be documented on the Parent Contact Log.
5. If the student continues to be absent or tardy to advisory after the third occurrence, the teacher must
send a letter home to the parent.
6. If a student is absent or tardy five or more days in a semester, the advisory teacher must complete and
submit a Social Worker Referral form to the social worker.
Each classroom teacher is to take attendance daily in each class. This task may not be delegated to any
student. Attendance must be accurately recorded and entered in Infinite Campus. Students returning to
school after any absence should submit a written excuse for the absence.
For absences of any reason, a note signed by the parent or guardian stating dates and reasons must be
presented to the teacher. The teacher must file the excuse in the student’s folder. If the student does not
present a written note, the absence is recorded as unexcused.
It is desirable to contact the parents as soon as a student is absent and the reason is not known for the same. It
is expected that definite contact will be established after the third consecutive day of absence.
If a student does not bring a written excuse for his absence, the teacher should use the following procedures:
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1.
2.
3.
4.
Hold a conference with the student.
Contact parents (record information).
Record the absence as unexcused.
Refer to grade level counselor.
When it has been determined that student has five unexcused absences, the teacher should complete and
submit a referral form to the social worker. The teacher should also inform the parent, in writing, that the
student might be denied academic credit for excessive absences.
2.87 4.2 LATE TO CLASS AND ADVISORY
All students are expected to report to each class on time. No teacher is to delay a student after class, thus
making the student tardy to his or her next class. Classroom teachers are to record all tardies in the roll book
as either excused or unexcused.
Tardiness to class will be monitored and controlled by the respective teacher. A student is tardy if he/she is
not in the classroom before the ending of the tardy bell. Continuous tardiness will result in referral to the
social worker and grade level administrator. The conduct grade the student earns will also reflect the
student’s promptness to class.
If a student reports to class tardy without a legal excuse, the student should NOT BE SENT BACK to secure
an excuse. Doors should NOT BE LOCKED at any time as a means of keeping students in or out of
the classroom. The teacher should take the following measures in dealing with a tardy student:
1. Begin class with a bell ringer activity that may count as credit. The assignment is due within a
specified time frame.
2. Monitor the hall and strongly encourage students to enter the classroom and begin working.
3. Suggestive means of enforcing the tardy policy include:
a. First tardy
Student/teacher conference
b. Second tardy
Student/teacher conference
c. Third tardy
Contact parent (document date and time)
d. Fourth tardy
Teacher detention and lower conduct grade by one letter
grade
e. Fifth – eighth tardy Mandatory parent conference, lower conduct grade by
two letter grades, and referral to social worker/counselor
f. Subsequent tardy(s) Referral to the grade level administrator with supporting
documentation
2.88 4.3 TARDY TO SCHOOL/TARDY SLIP
Often time the school buses arrive late; these students will be given a late bus tardy pass. These
students’ tardies are reported as excused.
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Any student reporting to school after 8:15 AM is to report to the THE STEMS attendance clerk. A
staff member will place the student’s name on the check-in list and will issue the student a dated and signed
tardy slip to present to his or her teachers.
2.89 4.4 EARLY DISMISSAL
Any student checking out of school must present a note from his or her parent or guardian to the attendance
secretary. Early dismissal notes must be sent to the attendance office with the daily attendance or brought to
the attendance office between 8:15 AM and 10:30 AM. All requests to leave school must include the
student’s name, reason for leaving, departure time, return time, and parent/guardian contact information.
Students will not be allowed to leave campus if the Attendance Clerk cannot verify the request.
In extreme conditions, the student may checkout without a note. In this case, the attendance secretary, nurse,
or administrator will call a parent or guardian and get permission for the student to leave school. Under no
circumstances will a student ever be allowed to leave school without a parent or guardian being
contacted.
Once the student has been approved to leave school, the student will sign-out in the attendance office. The
secretary will complete the check-in/check-out form for the student to present to his or her teachers when he
or she returns to school.
2.90 4.5 ENROLLING STUDENTS IN CLASS
The only way a student can enroll in class is for the student to present an official schedule, which is prepared
by the Registrar, to the teacher. The teacher should initial the schedule and add the student’s name to his or
her roster, if necessary. At that time, the student is officially enrolled in class.
The teacher at no time can deny students access to his or her class if the student presents a schedule. If the
class is overcrowded or overloaded, inform the counselor and Registrar. Do not insult or offend the student.
2.91 4.6 WITHDRAWAL FROM CLASS ONCE ENROLLED
After a student enrolls in class, that teacher is responsible for the student until he or she officially withdraws
from that class. There are only two ways a student can officially withdraw from class:
1. The student may have his or her schedule officially changed. The “new” teacher should check to see
that the “old” teacher has signed the student out of the class. Do not accept the student until the
“old” teacher has signed the schedule. The last “new” teacher should collect the schedule from the
student and return it to the Registrar.
2. If a student withdraws from school, a withdrawal form will be circulated. Teachers are to complete
the form, collect the textbook, and indicate the withdrawal date in the roll book.
If a student is absent from class six consecutive days, check with the grade level counselor and/or
Registrar to determine if the student has withdrawn from class.
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5.0 DISCIPLINE PROCEDURES
2.92 5.1 CLASSROOM DISCIPLINE
Each teacher is responsible for the discipline of his or her students. Teachers who have well-planned and
engaging lessons rarely experience discipline problems. Teachers who have class rules clearly posted, and
who have an orderly learning environment characterized by fairness and consistency generally have welldisciplined students and well-managed classrooms. Occasionally, teachers have students who fail to respond
to the most brilliant lesson plan and most nurturing environment, and elect to act out in ways that disrupt the
instruction. It is expected that each teacher will deal with these behaviors before they get out of hand.
Teachers may keep students after school or assign other appropriate penalties for acting out. Experience and
research show that telephoning the parent and holding mandatory conferences with the parent are the most
effective strategy in correcting student misbehavior. Should these efforts fail, the administrator and
counselor are able to recommend other strategies that the teacher may find effective.
Once the teacher has contacted the parent, conferred with the parent, and exhausted other strategies
for behavior modification and the problem persists, the student should be referred to the
administrator for official sanctions. The teacher should send a referral form and the supporting
documentation to the administrator stating the problem, steps that have been taken to correct the problem,
and other pertinent information. Teachers are not to put a student out of class.
2.93 5.2 DETENTION
A teacher may hold his or her own detention hall after school. In assigning teacher detention, at least one
day’s notice must be given. A record of attendance should be kept, along with the reason the student was
detained. This record is helpful when holding parent conferences or referring the student to the counselors,
social worker, administrator and Student Support Team.
If the detention assigned by the teacher is not served, contact the parent and reschedule the detention. If
detention is not served after contacting the parent and rescheduling the detention, refer the student to the
administrator.
2.94 5.3 DISCIPLINARY REFERRALS
If it becomes necessary to refer a student to the administrator for serious misconduct, the teacher should
complete a disciplinary referral form on the student indicating the behavior and any pertinent circumstances
surrounding the conduct and all previous actions taken. The referral form, Appendix O, should be given to
the administrator or hall monitor. Forms are available in the Main Office and on the teacher resource disk.
A. Must be referred by teacher to an Administrator (Not optional)
i. Drugs and alcohol
ii. Weapons
iii. Fighting
iv. Vandalism
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v.
vi.
vii.
viii.
ix.
x.
xi.
Blatantly refusing to follow instructions or extreme rude/disrespectful language or behavior
Skipping/truancy
Inappropriate bodily contact
Threatening a student or staff member
Smoking (must actually see student involved in act)
Engagement in inappropriate activities
Failure to accept disciplinary action
B. May be referred (Optional)
i. Chronic classroom disturbance
ii. Profanity or vulgarity not directed to staff member
C. Should not be referred
i. Minor first, second, or third offenses (gum chewing, angry looks)
ii. Not bringing books to class or turning in homework
iii. Failure to return a signed paper
iv. An offense where the classroom rule violates the rights of student
2.95 5.4 STUDENT USE OF ALCOHOL, TOBACCO AND DRUGS
D. M. Therrell High Educational Complex is a drug-free school zone. Teachers should immediately report to
the administration any student who is suspected to be under the influence or have in his or her possession or
attempting to sell use or distribute any tobacco product, alcoholic beverage or drugs on the school grounds,
school bus, or at any school activity. Smoking in the building and on campus is prohibited at all times. It is
in violation of board policy.
2.96 5.5 WEAPONS
Teachers should report to the administrator any student or teacher who is suspected of possessing a weapon
or supplying a dangerous instrument on school property or at a school event.
2.97 5.6 DRESS CODE
Students are encouraged to use good taste in their dress and exercise good personal hygiene. Teachers are
expected to have students follow the school dress code. See the Student Handbook.
2.98 5.7 LOCKERS
Lockers are distributed and accounted for the principal designee. There is a minimal charge for lockers, and
lockers will be assigned based upon advisory locations. Students are not allowed to use their own
pad/combination locks or to share lockers. Students who do not follow the rules for using lockers will have a
school issued lock placed on the locker until further notice. Teachers are not to send students to their
lockers for any reason once the students are in class.
2.99 5.8 HALL PASSES
Any student on the hall during class time must have a hall pass. Students will be sent to class and/or referred
to the administration. Teachers are urged to not give students permission to leave class unless it is absolutely
unavoidable. If the teacher does send the student into the hall, the student must be given a dated and signed
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hall pass indicating the time and destination. Teachers should monitor the time students leave and return to
class. Students should not be issued hall passes during the first and last 15 minutes of class.
2.100 5.9 SCHOOL DANCES AND SOCIAL FUNCTIONS
2.101 DANCE REGULATIONS FOR SPONSORS
1. Submit a written request (Fund-Raising Form) to hold a dance, and discuss plans with the Principal
at least four weeks prior to the proposed date of the dance.
2. Arrange for advanced tickets, signed letters from school officials for guests.
3. Have approval for the dance, and get it cleared on the calendar at least two weeks before the dance
takes place.
4. Submit one week prior to the dance, the names of at least seven adult chaperones and at least one
administrator. Encourage parent chaperones to attend.
5. Arrange for police coverage one (1) officer for every fifty students and assume the cost.
6. Make sure the names of outside guests are registered three days prior to the dance.
7. Assume the responsibility for custodial cost incurred by the dance. One custodian must be present to
open and secure the building. If necessary, custodial overtime will be charged to the sponsoring
organization.
8. Select a DJ who is sensitive to certain songs that may be offensive or demeaning to certain groups.
9. Confirm all arrangements at least three (3) school days before the affair.
10. Ensure that all chaperones remain at the dance for the entire time.
11. Remain at the school until all students have left the school grounds.
Conduct
Students and guests who do not conduct themselves in a satisfactory manner are required to leave the dance.
Students who bring eligible guests to social functions are held accountable for the actions of their guests.
Dress
Dress for all dances and social functions shall be that which is appropriate to the occasion. Students and
guests who are inappropriately dressed will not be admitted into the function and they will receive a refund.
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6.0 STUDENT SERVICES
2.102 6.2 COUNSELORS
The counselors along with the advisors are responsible for planning the four-year curriculum. The
counselors assist with academic, personal/social, and career development to ensure each student’s
academic success. Guidance counselors are available to assist and offer instructional support services
as well.
2.103 6.3 OTHER HELPING PROFESSIONALS
This group will consist of the school psychologist, nurse, school social worker, as well as other community
resource personnel. The primary contribution and responsibility of this group is the provision of expert
advice and service on an as-needed basis. These individuals are the pool of persons to whom students with
special needs will be referred.
2.104 6.4 CLASSROOM GUIDANCE
The counselor will visit all English classes and/or advisories on his/her grade level to disseminate relevant
information to his/her students. Such a visit includes but is not limited to test preparation, time management,
organizational skills, planning a four-year curriculum, program of study, review of credit summary sheets,
and requirements for graduation.
2.105 6.5 PARENT CONFERENCES
To schedule a conference with an individual teacher, parents will contact the teacher directly. If more than
two teachers are needed, the parent will schedule a conference through the counselor. “Teacher” group
conferences are encouraged.
2.106 6.6 INDIVIDUAL COUNSELING
Counseling will be provided to individuals when the need exists. When in-depth counseling is needed, the
counselee will be referred to the appropriate agency in the community. Crisis intervention is available when
needed.
2.107 6.7 GROUP GUIDANCE
Students with similar problems will be targeted for group guidance when their problems interfere with
academic progress. Parents of all students participating in such groups will be notified and their approval
received before the student is able to participate. Groups will be held at a time when classes are least
interrupted, preferably during academic advisement.
2.108 6.8 STUDENT SUPPORT TEAM
The Student Support Team will consist of two or more professionals and the parent/guardian whose
responsibility is to identify, plan, and recommend alternative instructional strategies for a given student prior
to or in lieu of placement in a special education program.
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If a child has already been referred to the Student Support Team, but no improvement is noted, the student is
then referred to the In-School Team for further evaluation and remediation. This team is more formal than
the S.S.T. and may bring in resources from outside the school.
2.109 6.9 TEACHERS/ADVISORS
The advisor helps student plan their four-year program of study, suggests resources or curriculum options
that may be appropriate, listens to concerns, and communicates with counselors and parents. The advisor is
not expected to personally supply all information concerning the school and its services, but serves as a first
contact person to help direct students to those who can provide the answers.
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7.0 PERSONNEL POLICIES
2.110 7.1 PARKING FOR STAFF
Parking is available on the bottom parking lot of the D. M. Therrell High School. Parking is available on an
assigned basis.
2.111 7.2 DRESS CODE FOR TEACHERS
Teachers help set the tone of the school by modeling desirable behaviors. Teachers should dress in a manner
that creates respect for themselves, the teaching profession, and the school community.
2.112 7.3 INJURY ON THE JOB
Atlanta Public Schools Board policy states that any injury occurring on the job site must be reported to the
administration on the day it occurs. The principal’s secretary will provide the injured person with the
required forms.
2.113 7.4 PROFESSIONAL ORGANIZATIONS & ASSOCIATIONS
There are several types of employee organizations on the local, state, and national levels that serve teachers
in a variety of ways. Employees are encouraged to join the organization(s) that they feel best serve their
needs.
2.114 7.5 SUPERVISION OF STUDENTS
In Class
The classroom teacher is solely responsible for the supervision of any student in his/her classroom. Students
are not to be left in the classroom unsupervised.
Out of Class
ALL teachers share the responsibility for monitoring ALL students anywhere on campus and at school
activities. Teachers are to step to their doors between classes in order to maintain decorum in the halls
and passageways, and to encourage students to report promptly to class. Any time a student is observed
disregarding school policy; teachers in the area should intervene.
2.115 7.6 FOOD & DRINK IN CLASSROOMS
Food and drinks are not allowed in any classroom, media center, gym, or auditorium with the single
exception of the Culinary Arts classroom. This rule applies to students and teachers. Teachers are allowed to
have food and drink in their departmental workrooms.
2.116 7.7 STAFF DEVELOPMENT
Staff development activities are an important part of the staff’s professional growth. Teachers are encouraged
to participate in the planning of these activities by informing the instructional coach and/or administrator of
your concerns. Counselors will conduct workshops with the staff to enable teachers to understand their role
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in advisement, to clarify the counselor’s role in the academic process and the social and personal
development of all students in order to ensure academic success. They will also assist with professional
development workshops.
2.117 7.8 EVALUATION
All faculty and staff members are formally evaluated annually using the Atlanta Teacher Evaluation Process.
Observation instruments and other forms will be distributed and reviewed with teachers. Teachers should be
thoroughly familiar with the indicators assessed. The administrator and instructional coach will also
informally evaluate staff using a variety of assessment instruments. Additional copies of the instrument are
available from the instructional coach and administrator.
2.118 7.9 TEACHER DUTIES & RESPONSIBILITIES
These duties and responsibilities may vary.
A. Follows professional practices consistent with school and system policies in working with students,
students’ records, parents, and colleagues.
1. Interacts in a professional manner with students and parents.
2. Is available to students and parents for conferences according to system policies.
3. Facilitates home-school communication by such means as holding conferences, telephoning, and
sending written communications.
4. Maintains confidentiality of student and students’ records.
5. Works cooperatively with school administrators, special support personnel, colleagues, and parents.
6. Telephones parents as soon as student progress becomes unacceptable.
B. Complies with school, system, and state administrative regulations and board of education policies.
1. Conducts assigned classes at the times scheduled.
2. Enforces regulations concerning student conduct and discipline.
3. Is punctual.
4. Provides adequate information, plans, and materials, for substitute teacher.
5. Maintains accurate, complete, and appropriate records and files reports promptly.
6. Attends and participates in faculty meetings and other assigned meetings and activities according to
school policy.
7. Complies with conditions as stated in contract.
C. Demonstrates professional practices in teaching.
1. Models correct use of language, oral and written.
2. Demonstrates accurate and up-to-date knowledge of content.
3. Implements designated curriculum.
4. Maintains lesson plans as required by school policy.
5. Assigns reasonable tasks and homework to students.
6. Develops and executes effective unit plans.
D. Acts in a professional manner and assumes responsibility for the total school program, its safety and
good order.
1. Takes precautions to protect records, equipment, materials, and facilities.
2. Assumes responsibility for supervising students in and out-of-class settings.
3. Assumes fair share of extra-curricular and operational duties.
E. Maintains fair and consistent discipline in class.
F. Works cooperatively with instructional coach to improve curriculum and delivery of instruction.
G. Performs other duties and assignments as requested by an administrator.
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2.119 7.10 PROFESSIONAL DEVELOPMENT PLAN
Professional Development Plans (PDPs) are required of staff members who show a deficiency on some area
of the ADRI evaluation or who score 75 or less on the ATEP summary evaluation. However, there is also an
enhancement/growth aspect of PDPs. The administrator or instructional coach should discuss possibilities for
PDPs.
2.120 7.11 USE OF TOBACCO, DRUGS & ALCOHOL
Teachers are not to come to school or any school activity under the influence of alcohol and drugs. The
administration should be notified of any suspected improprieties.
2.121 7.12 SEXUAL AND SEX-BASED MISCONDUCT
D. M. Terrell, School of Health Sciences and Research will follow the APS board policy for “Sexual and
Sex-Based Misconduct Involving Employees.”
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8.0 FUND-RAISING AND USE OF SCHOOL FUNDS
2.122 8.1 FUND-RAISING
All fund-raising must conform to Board regulations. No fund-raising efforts may be undertaken without the
approval of the Principal.
2.123 8.2 PURCHASING FROM SOURCES OUTSIDE APS
Request for purchases from suppliers should be routed through the school secretary and then to the Principal.
If the Principal approves the purchase, the designee will order the items. The school will not be responsible
for any debts incurred without the Principal’s written approval.
2.124 8.3 CLUBS & ORGANIZATIONS ACCOUNTING
All student clubs and organizations must route all funds following APS accounting procedures. All students
are expected to participate in at least one school club or organization. All faculty members are expected to
serve as a club sponsor. Time will be allocated monthly for clubs and organizations to meet. All guidelines
and bylaws must be on file in the main office.
2.125 8.4 HANDLING OF FUNDS
All money collected in the name of the school or any school organization must be submitted to the school
secretary. UNDER NO CONDITION CAN A SCHOOL ORGANIZATION HAVE AN ACCOUNT IN
ANY BANK, NOR IS CASH TO BE KEPT AT THE HOME OF STUDENTS OR TEACHERS.
Any purchase made by a member of a group, teacher or student, must be approved by the group in a regular
meeting or by the sponsor and paid for by a Board of Education check. Small approved purchases may be
made by the sponsor or student from his/her own funds. All reimbursements must be pre-approved by the
principal.
2.126 8.5 FINANCIAL ACCOUNTING
1. All the student groups or clubs handling funds or monies must deposit their funds with the Principal’s
secretary.
2. All faculty sponsors must adhere to the following procedure when handling funds or monies for
student groups or clubs:
a. All income must be deposited and all expenditures must be made by check from the fund. No
cash will be disbursed.
b. Receipts may be used to pay obligations.
c. Deposits should be made in the secretary’s office daily.
d. Deposit slips should be completed in duplicates.
e. Faculty sponsors will be given a receipt book to use when they collect money.
f. A bona fide invoice or statement from the creditor is required before a bill can be paid.
g. The situations where an invoice or receipt cannot be secured, the sponsor must complete a
payment voucher to be reimbursed.
h. The payment order form must be attached to the invoice. Completed forms should be given to
the Principal's secretary.
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3. The Atlanta Public School System will keep an account of funds. A monthly statement will be
available as requested.
4. The student treasurer and faculty sponsor should verify the accuracy of the balance each month.
5. The faculty sponsor must clear with the Internal Fund Manager (Principal’s secretary) as part of the
end-of-year check out procedure.
9.0 GENERAL INFORMATION
2.127 9.1 ORGANIZATIONS
D. M. Therrell, School of Health Sciences and Research offers a wide variety of clubs. The requirements for
participation follow the eligibility standards that are required by the State of Georgia. They are as follows:
1. The student must have passed six out of seven subjects from the previous semester.
2. The student must be currently enrolled in seven subjects.
3. The student must be “on track” for graduation.
(Reference: APS Board Policy, Extracurricular Activities IDE and I 3.6)
Additionally, some clubs may have requirements specific to the subject area. It is the teacher/sponsor’s
responsibility to certify that these standards are met.
All officers must be elected by club members and approved by the administration. All clubs must have an
adult sponsor present at all meetings. Meeting dates must be submitted for the school calendar and may be
held before or after school. Special meetings must be approved by the administration through the club
sponsor.
Fund raising activities will be conducted following APS Board Policy. All requests for fund-raising by
organizations must be submitted to the principal in advance for approval.
2.128 9.2 ESTABLISHING CLUBS
The establishment of a club should be either to meet a curricular need or to respond to a student or staff
interest. The following procedure should be followed to establish any new club:
1. Establish a need:
a. Nine or more students signing a statement of interest letter which adequately documents
students’ interests and a mission/goal, admission requirements, and sponsor for the
prospective club.
b. Faculty advisor(s) must be willing to work with the students during the club's formation
period (at least one semester or until the end of the year, whichever is longer).
2. Procedure:
a. Complete a club interest letter
b. Submit a roster of students to the Principal
c. Conduct regular meetings to:
i. Develop a constitution
ii. Develop a purpose and budget
iii. Develop and carry out a plan to recruit members
iv. Elect officers
v. Plan activities and/or fund-raisers
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vi. Establish a calendar for meetings and activities
vii. Operate the club successfully for one semester and at least nine meetings
3. Annual Evaluation:
a. Submit an Advisor's Semester Report to the Principal or designee. The Principal will review
the report with the club advisor.
b. Submit sign-in log sheets to the Principal or designee.
2.129 9.3 ATHLETIC DEPARTMENT INFORMATION
2.130 PHILOSOPHY
Interscholastic athletics are an integral part of the school’s program offering students a means to develop
self-discipline, accept responsibility, and make decisions in preparation for the adult world. Athletics are
wholesome activities because participants are judged by their ability to perform singly or within a team as
they strive toward athletic excellence.
Responsibilities
1. Achieve academically by first being a good student.
2. Exhibit high standards of social behavior.
3. Display sportsmanship.
4. Respect other athletes, cheerleaders, officials, spectators, and those in authority.
5. Be cooperative.
6. Maintain a good appearance including cleanliness and grooming.
7. Use language that positively reflects family, school, and staff.
8. Be a positive leader by example, words, and/or actions.
9. Comply with the rules to be in good standing at the completion of the season.
Eligibility
As outlined by the GHSA, a student must have completed a school-approved physical examination before
the first practice, be in good standing with the school, have passed five (5) classes for the previous grading
period, be enrolled in six (6) classes, and be “on track” for graduation.
To be “on track” for graduation a student must have completed the following number of classes/hours:
Unit Hours
Classes Passed
10th Grade
5
10
11th Grade
10
20
12th Grade
15
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General Rules
The principal shall enforce all rules and regulations for D. M. Therrell High Educational Complex. The rules
stated herein are in addition to the school rules and pertain to members of
D. M. Therrell High Educational Complex Athletic Department
The following general rules have been established:
1. A participant shall not violate local and state law, GHSA regulations, and all rules governing
students.
2. Each participant must have insurance. This coverage may be the insurance purchased from the
Atlanta City Schools Athletic Department, or insurance carried by the participant’s parent(s) or
guardian(s).
3. An insurance waiver form must be completed for all participants not purchasing the school athletic
insurance.
4. The athletic insurance must be purchased from the athletic director’s office.
5. Insurance covering varsity and junior varsity football is separate from, and DOES NOT apply to any
other sport or activity.
6. A participant must attend at least half of the school day on the day they participate in competition or
practice unless excused by the principal or designee.
7. A participant shall not possess or use tobacco products.
8. A participant shall not consume or be in possession of alcoholic beverages or illegal drugs.
2.131 9.4 PERSONAL PROPERTY
State law prohibits possession of electronic devices at school. STUDENTS ARE NOT TO BRING electronic
devices included by not limited to CELLULAR PHONES, RADIOS, IPODS, and CD PLAYERS to school
unless needed for a specific approved activity. Administrators and teachers will confiscate such
equipment until the student’s parent(s)/guardian(s) reports for a conference and receive the
confiscated property. The school will take reasonable and necessary precautions to secure confiscated
property. However, the school cannot be held responsible for stolen items.
All acts of theft and vandalism involving a student’s personal property or school property should be reported
at once to an administrator. Restitution will be required and/or criminal charges will be filed against the
perpetrator, if warranted.
Large sums of money and unnecessary valuables should not be brought to school. Students who are found in
the possession of stolen property will be turned over to the school detective.
Book bags may be brought into the building; however, the bags must be clear or housed in the student’s
locker. Books bags, purses, and other containers may be searched there is suspicion of illegal activity.
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Lost & Found
In the event that students misplace personal belongings during the school day, they should check with Lost
and Found, located in the main office.
2.132 9.5 BUS REGULATIONS
Buses will leave ten (10) minutes after the end of the school day.
Students on school buses are under the jurisdiction of the school. Any misconduct on buses will be
considered a major infraction. Misbehavior on buses is subject to indefinite suspension from riding the buses.
If warranted, criminal charges will be filed.
2.133 9.6 STUDENT INDEBTEDNESS
Staff and students who owe money to the school for any reason must pay in a timely manner. Checks will not
be accepted. Seniors will not be awarded diplomas until all outstanding debts are cleared.
2.134 9.7 TELEPHONE USE
Students have access to the phone in the main office before and after school. Students may not be excused
from class to use the phones.
2.135 9.8 TORNADO & FIRE DRILL INFORMATION
Tornado and fire drills will be conducted throughout the school year. Fire drills will be conducted monthly.
1. At the sound of the fire or tornado alarm, everyone will stop talking, leave their books, and move
single-file from the room to the designated area. THE NO-TALKING RULE WILL BE STRICTLY
ENFORCED DURING THE DRILLS.
2. Fire drill routes to be followed are posted in each room.
3. Students will line up in their designated area with their teacher, and teachers will take roll.
4. At the sound of the bell, students will move quietly back into the building and return directly to their
classrooms.
2.136 9.9 DUTIES FOR FIRE MONITORS
Teachers are to assign one student as Fire Monitor and one alternate for each class to:
1. Close all windows and doors.
2. Check the room to make sure it is clear of students.
3. Be the last person in line to the designate area.
2.137 9.10 TORNADO DRILL PROCEDURE
Tornado Watch
Weather conditions favor the development of a tornado in the area. No tornado has been sighted yet, but
emergency plans should be reviewed.
Tornado Warning
When a tornado has been sighted in the area, the following emergency plans will go into effect immediately.
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1. Tornado warning alarm (sound of the bells).
2. The teacher should escort the students into the halls as far as possible form those corridors that
contain glass. Teachers should also bring their attendance records.
3. If doors leading to tornado resistant areas contain glass, doors should be opened against the adjacent
wall.
4. Students should be given the command “assume the protective position.” They are to drop to their
knees and elbows, covering the backs of their necks and heads with their hands. (Teachers
designated as monitors will help supervise students.)
5. If students have coats or jackets with them, those should be used as blankets to provide additional
protection for their head, neck, and body.
6. If there is not time to move students, have them assume the protective position under their desks or
other heavy furniture.
7. No one should leave the shelter area until the “all clear” is sounded on the radio weather advisory
station. This is important because a storm may spawn more than one tornado funnel, and a single
funnel may behave erratically.
2.138 9.11 INTRUDER ALERT PROCEDURE
The following Intruder Alert Procedure will be used when unauthorized persons gain access to the building
and threaten the safety of school personnel and/or students.
Signal - Threat
The principal will instruct the staff on the “emergency phrase” which will be stated over the PA system,
during an imminent school-wide danger.
Procedure
1. Ensure that all doors to the classrooms are locked from outside.
2. Do not issue hall passes.
3. Remain calm.
All Clear Signal
An “all clear alert” will be announced over PA system by the principal or principal designee.
Procedure
1. Resume normal activities.
2. Unlock classroom doors.
2.139 9.12 CLINIC
Hours
8:15 AM - 3:30 PM (Days TBA)
12:30 PM - 1:00 PM* (Lunch)
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*Any student with an emergency should report to the Main Office.
Clinic Rules
1. A clinic pass with the student’s name, time and teacher’s signature is a must when sending a student
to the clinic.
2. If a student is ill enough to go home, the nurse will call a parent or guardian. If the student is given
permission to leave school, the nurse will confirm that the student is properly signed out in the
attendance office.
3. If prescription medication has to be taken by a student, a special form (67071) must be filled out. The
form will be kept in the clinic during the school day. This special form may be secured from the
nurse.
4. If there is an accident during the school day (student or staff), please send for the nurse immediately.
If an accident should occur after 4:00 PM, on school property, please report in detail to the nurse the
following day and complete a Student Accident Report, which can be obtained from the nurse.
5. Students are discouraged from attending school when running a fever. The body temperature should
be normal for 24 hours before returning to school.
6. In an emergency, personal items for female students are available in the clinic or the Main Office.
2.140 9.13 MEDIA CENTER
It is the aim of the media center to serve as an integral support component of the total educational program.
When using the media center, the media specialists should be informed of classroom assignments, objectives,
and materials to be used in order that proper guidance can be given.
2.141 9.14 STUDENT PARKING
Student parking is available in designated areas. All students wishing to park on school property must
complete a vehicle registration form, display a parking decal, and park in their assigned place. There is no
parking on the streets near the school. Cars improperly parked will be subject to ticketing and/or towing.
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