Wedding & Special Event Planner
Congratulations on your Upcoming Special Event!
This Event Planner Packet is designed to help you with
your planning process. Discover what Chetola Resort has
to offer for ceremony or reception locations,
recommended area vendors, Chetola event policies and
additional rentals and services.
To request further information and availability,
please call or email me!
Kara Miller
Chetola Wedding and Special Events Manager
kara@chetola.com
828-295-5520
Design Your Own Wedding Package
Ceremony Locations
(Indoor and Outdoor*)
 Gazebo By the Lake
Accommodates up to 250 guests.
 The Point at Chetola Lake
Accommodates up to 250 guests. This location is next to the outcropping of rocks directly lakeside. Cannot
be used in conjunction with the lakeside peninsula tented reception.
 Willow Tree
Accommodates up to 250 guests and is located near the Gazebo on the lakeside peninsula. Only available
May-mid October. Tree is not green and full at the end of October through April.
 Timberlake’s Foyer
Accommodates up to 60 guests. Ceremonies must take place between Noon and 4pm.
Saturday
11:00am
Pricing
Starts at the
following
Saturday
4:00pm
Pricing
Starts at the
following
Gazebo
Willow Tree
The Point
$400
$400
$400
$500
$500
$500
Timberlake’s Foyer
$400
Not Available
$250.00
$400.00
Chetola Dam
$7,500 Minimum Required for All Outdoor Events during June and October
**All Fees subject to 6.75% NC Sales Tax**
Reception Locations
(Indoor and Outdoor*)

Lakeside Peninsula
Accommodates 61-250 guests. Available May through October. Tented venue located directly lakeside
on the grass. Price includes tent. If you have over 150 guests, we may require you to rent portable
restrooms at your expense.
 Courtyard
Accommodates 61-250 guests. Available May through October. Tented blacktop located next to the
restaurant. Price includes tent. If you have over 150 guests, we may require you to rent portable
restrooms at your expense.

Arbor by Chetola Lake
Accommodates up to 60 guests. Available May through October. Venue is a covered shelter across
from the restaurant entrance and directly lakeside.
 Evergreen Room
Accommodates up to 100 guests without dance floor and up to 80 with dance floor. Private
entrance/exit with large gas fireplace.
 Embers Room
Accommodates up to 35 guests. Beautiful room with stone fireplace and private outdoor patio
overlooking the lake.
 Timberlake’s Restaurant
Accommodates up to 75 guests. Available year-round from Noon to 4pm.
 Timbers Room
Chetola’s latest addition, this room accommodates up to 50 guests and is located inside Timberlake’s
Restaurant overlooking the lake and beautiful grounds. This room boasts cathedral ceilings, wood
accents and an original fireplace that was uncovered during recent renovations. Amplified music is not
permitted. During June, July, August and September there will be a $3,500 minimum requirement to
rent this room on Friday and Saturday nights. The room is not available for dinner at all during the
month of October. Also, during Summer and Fall months, Timbers is not available on Saturdays or
Sundays before Noon.
Lakeside Peninsula
Courtyard
Arbor by Chetola
Lake
Timberlake’s
Evergreen Room
Embers Room
Timbers Room
Noon/Afternoon
Pricing
Starts at
the
following
Evening
Pricing
Starts at
the
following
$4,100.00
$4,100.00
$600.00
$4,100.00
$4,100.00
$800.00
$1,500.00
$1,100.00
$400.00
$900.00
N/A
$1,400.00
$600.00
$1,200.00
$7,500 Minimum Required for All Outdoor Events during June and October
All fees include set up, clean up, service staff, tables, chairs, linens and tableware
**All fees subject to 6.75% NC Sales Tax**
Rentals and Services
(All rentals are subject to availability)
Ceremony Chairs
*Required for parties of more than 200*
Dance Floor
$400 for 16x16 outdoor dance floor
$525 for 20x20 outdoor dance floor
$100 for 16x16 indoor dance floor
Staging
(Required for Bands)
8’x24’ Stage
$400
Heaters
Tent Heaters $50 each
Patio Heaters $50 for two
Sound System
$50
Extra Generator for Power
$50
Rustic Wooden Arbor for Wedding Ceremony
$75
**All rentals, fees, and gratuities subject to 6.75% NC Sales tax**
Chetola Wedding & Event Policies
1) Booking Facility and Date
Bookings are accepted on a first-come first-served basis. Dates will be confirmed and booked after
confirmation of your location/room on property and then a Facility Contract must be completed and signed.
Ceremony or reception facilities are rented for a maximum of four (4) hours. Combination ceremony and
reception facilities are rented for a maximum of six (6) hours. Any dressing/prep areas are rented for a
maximum of six (6) hours and must be vacated and cleared of all personal items at the end of this time.
Additional hours may be added for $250 per hour plus labor fees of $10 per hour per staff member. Facility
fees are intended to be an all-inclusive fee outside of your food and beverage choices and extra rentals. Items
included in the facility rental fee are tables, chairs, white linens, white cloth napkins, tableware, service staff,
bartender(s), setup and breakdown.
2) Payments, Due Dates and Cancellations
The facility fee is due in full two (2) weeks after initial booking and serves as the event deposit along with a
valid credit card number. The estimated food and beverage costs are due 14 days prior to the event, and any
balance due will be billed after the event. Accounts are due and payable 30 days from the invoice date. A
finance charge of 1.5% per month (18% APR) will be added to past due accounts. Final food details with an
estimated head count are required 21 days prior to the event. A final head count is due eight (8) days prior to
your event start date: This number will be considered the final count for service and will be used for billings,
even though the actual allowance may be lower. If the final count is not given to the Chetola Event Manager
by this time, then food and beverage will be prepared, set and billed for 10 percent (10%) above the last
estimated number of guests given. Located on the Chetola facility contract will be specific due dates, deposit
amount and cancellation policies.
3) Coordination
The Chetola Event Manager is your contact to the Chetola staff and facilities. While she may assist with ideas
in the planning process, she does not plan or oversee the activities with the event. Your facility fee includes
the Chetola Event Manager and a Banquet Manager who will oversee your event and any services provided
exclusively by Chetola Resort. The management of outside vendors is the responsibility of you or your hired
coordinator. Chetola Resort does not require, but highly recommends, hiring a wedding coordinator to assist
with the events, to ensure that you, your friends and family enjoy the day. We have provided
recommendations in our Area Wedding and Special Event Vendor’s list below.
4) Food and Beverage
Chetola Resort and Timberlake’s Restaurant must provide all catering and food service. No outside food or
beverage is permitted (wedding and special occasion cakes excluded). Banquet Menus are provided as a
separate attachment and the prices quoted in them are subject to reasonable increases to meet increased
costs of goods, supplies and operating expenses. The Sponsoring Party agrees to pay for such increases. As
an alternative, Timberlake’s Restaurant may, at its sole option, provide reasonable menu substitution options
in lieu of increased prices. Prices for all meal functions will be guaranteed by Timberlake’s 90 days prior to the
function. All food and beverages must be consumed on Chetola Resort property.
5) Wedding or Specialty Cakes
Outside wedding and special event cakes are permitted for your event. Your cake will be cut and served by
our staff and the remainder prepared for you to take with you at the end of your function.
6) Alcoholic Beverages
No outside alcoholic beverages are permitted. If liquor is served at any event, it will be restricted to the
immediate event area. Bars are rented for a maximum of four (4) hours. This time frame does not include a
“Cocktail Hour,” wherein an open bar will not be allowed. Please see the Banquet Menus for specifics on
alcoholic beverage choices, pricing and other policies. The Chetola Services staff reserves the right to refuse
service to anyone who appears to be intoxicated and to cease liquor sales and/or service at any time. Please
refer to policy #13 regarding liability for damage incurred by you and your guests.
7) Site Visits and Tastings
Chetola Resort is open to the public and anyone is allowed to visit for a stroll around the lake, or breakfast or
dinner in Timberlake’s Restaurant. If you would like a more in-depth tour and meeting with the Event
Manager, please call ahead and schedule an appointment. Our Event Manager enjoys doing site visits and
wants to make sure she has allotted the appropriate time to give you a thorough tour. After your contract is
signed and the deposit received, Chetola Resort and Timberlake’s Restaurant are happy to offer you and one
guest a complimentary menu tasting at least eight (8) weeks prior to your event date. A maximum of five (5)
selections for the first and second courses are available. Dips, desserts and drinks are not available for
tasting. Your tasting may be arranged through your Event Manager on a mutually agreed upon time
Wednesday, Friday or Saturday only between Noon and 2pm. The tasting must be requested at least 14 days
prior to the date desired and is subject to chef and seasonal availability.
8) Decorations and Flowers
Flowers and large rental items may be delivered to Chetola within a week of your event. Smaller items such
as place cards and favors may be given to the Chetola Event Manager at an agreed upon time. Upon
departure of the bride and groom, guests are allowed to throw birdseed or real flower petals, hold sparklers or
blow bubbles. Artificial flowers, glitter, confetti or rice are NOT permitted at outdoor events; if used there will
be a $250 additional charge assessed for cleanup. Other items are subject to permission from the Chetola
Event Manager. Our table linens and napkins are white. We do not provide centerpieces or decorative items,
but you are allowed to bring candles, flowers and other ornamental items. Freestanding candles are not
permitted; all candles must be stationed on a candleholder. If the candles are placed near a floral
arrangement they must be encased in a hurricane lamp. All personal materials, i.e. not the property of
Chetola, must be removed immediately following the event. Chetola and its staff will not be responsible for
any items left behind. No items may be attached to Chetola property using nails, staples, wire, pins or tacks.
Please see the list of recommended Floral and Décor Vendors in our Area Wedding and Special Event
Vendor’s list below.
9) Entertainment
We hope that your wedding or event is a truly joyous and memorable occasion. So that we may provide the
same great experience and joy to all of our guests and nearby residents, all music must be cut off at 10:00pm.
This is also in accordance with the Blowing Rock noise ordinance.
10) Pets
Pets are not permitted on property. A $350 fee will be added to your final bill if you bring a pet on the
premises.
11) Weather
In all cases, Chetola Resort reserves the right to make a final decision if lightning storms or severe weather
conditions are expected in the vicinity that may endanger the safety of guests or employees. Chetola Resort
cannot guarantee the use of an indoor facility for inclement weather. In the case of a tent booking, your bad
weather backup is your tent for all event activities unless otherwise arranged ahead of time with the Chetola
Event Manager. The decision to move a tent to the restaurant parking lot area will be made no later than the
Wednesday prior to the event, and the decision to move an outdoor ceremony to another location will be
made no less than four (4) hours prior to the start. Should these decisions be delayed and result in a doubleset up of the function, a service charge will be added to your master account.
12) Photography
Chetola Resort reserves the right to use any photo and/or video for the purpose of commercial display.
13) Liability
In providing accommodations or rendering services under this agreement, it is expressly agreed to and
understood that the hotel, its employees or agents shall not be liable for any loss, injury or damage, to
persons, property of the customer or its invitees, except where such injury or damage results from the
negligence of the hotel.
a) Chetola Resort is not responsible for any gifts or cards left in any function spaces, public
areas or rooms.
b) Chetola Resort is not responsible for any lost or stolen articles brought on property by
yourself, your guests or any outside vendors. Please assign your wedding coordinator or a
personal attendant to gather any personal items at the end of the event.
c) Signatory party assumes responsibility for any damages caused by them or their guests in
any part of the hotel or on its grounds.
i)
Chetola Resort reserves the right to bill the patron for the cost of any
damaged items, equipment, and any and all property of the Resort and its
employees.
ii)
Chetola Resort reserves the right to charge the signatory party the amount of
any losses incurred by Chetola Resort from early check-outs and/or reduced
or complimentary rates given to guests due to behavior that disrupts the stay
of other guests not associated with the contracted event.
iii)
Chetola Resort reserves the right to contact the signatory party at any time if
disruptive behavior occurs on site. The signatory party will receive one
warning and given a chance to address the complaint(s) and cease any
disruptive behavior before Chetola Resort passes along any charges due to
revenue loss.
I, ___________________________, agree to the above policies set forth by Chetola Resort. If my event
party or myself are in violation of any of the above policies Chetola Resort reserves the right to charge
any associated fees or take appropriate action.
____________________________
Chetola Resort at Blowing Rock
Responsible Party Signature
____________________________
____________________________
Responsible Party Phone Number
Wedding & Special Events Manager
____________________________
____________________________
Date
Date
Area Wedding & Special Event Vendors
Photographers
Fletcher & Fletcher .......................................................... 828-446-4444
Emily Angle ...................................................................... 828-263-8850
Karen Lehman ................................................................. 828-773-2814
Joy Davis ......................................................................... 828-773-1311
Ellen Gwin ........................................................................ 828-264-8175
Courtney Cooke ............................................................... 304-992-9175
Wedding & Specialty Cakes
Valle Crucis Bakery………………………………………....828-963-2555
Stickboy Bread Company ................................................ 828-268-9900
Crystal’s Cakes ................................................................ 828-390-3473
Jo Ann Hallmark .............................................................. 828-295-3738
Sweet Tooth Bakery (Johanna Jameson) ....................... 828-260-2471
Jackie Dyer ...................................................................... 828-268-2200
Florists
Park Place Florist (Carol Aldridge) .................................. 828-295-3626
Kristi Turbyfill ................................................................... 828-387-0844
Pink Petunia Designs....................................................... 704-689-5811
Millefleurs (Carolyn Clement) .......................................... 828-963-4992
Desi’s Floral & Design Studio .......................................... 336-973-8080
Tent Decorating
Desi’s Floral & Design Studio .......................................... 336-973-8080
Heather Hutcheson .......................................................... 828-262-0402
Kathy Somers………………………………………………..704-276-1205
Instrumental Music & Bands
Nancy Bargarstock (Violin) .............................................. 828-262-6457
RJ (Classic Guitarist) ....................................................... 828-216-1200
High Country Boomers (Folk, Americana, etc.) ............... 828-260-0923
Laditude (Variety/Top 20’s) ............................................. 828-406-6954
Joe Shannon (Hammered Dulcimer) ............................... 828-265-2047
Steve and Ruth Smith (Hammered Dulcimer & Guitar) ... 828-297-1918
Lazybirds (Blues/Jazz/Ragtime) ...................................... 423-727-0204
Strictly Clean and Decent (Bluegrass) ............................. 828-759-2313
The Lucky Strikes (Jazz) ................................................. 828-719-6437
Sharon Mitchell (Flute & Vocals) ..................................... 336-877-4226
2 Pipers (Bag Pipes) ........................................................ 828-324-4203
Klee Liles (Bass, Guitar, Vocals) ..................................... 828-265-6697
Todd Wright (Jazz)……...….……………………….….……jazz@todd-wright.com
Greg Gaines (classic guitar) ............................................ 828-265-2530
Braidstream (Margaret Marchuk) ............................. www.braidstream.com
828-258-2276
DJ’s
US Party Patrol ................................................................ 828-406-3048
Charlotte Entertainment Group………………………….…704-606-8517
DJ Hef Entertainment ...................................................... 828-320-4043
DJ Grooves Entertainment .............................................. 828-264-6351
Sound Entertainment ....................................................... 704-873-1386
Carriage Rides
Carolina Carriage............................................................. 828-261-6373
Alice Springs Farm .......................................................... 336-927-4774
or 336-984-7414
Limousine, Van, & Bus Service
Air Haven Limousine Service .......................................... 828-265-2504
Blowing Rock Limousine Service .................................... 828-295-6070
The Azalea Carriage (Erin O’Hare) ................................. 828-260-7667
Ministers
Dan Featherstone ............................................................ 828-264-4818
Margo Lenmark................................................................ 828-260-0873
Jim Lytel ........................................................................... 704-654-8062
Victoria Hutchins (All Faiths) ........................................... 828-657-1977
Wedding & Special Event Rentals
Parties Too ...................................................................... 828-264-5000
Party Reflections .............................................................. 704-332-8176
Wedding Coordinators
Events by Elizabeth Ashley (Elizabeth Hempfling) .......... 828-773-8431
and the Wedding Resource Center
The Whole Shebang (Meris Gantt) .................................. 828-719-9171
CeCe Hampton Wedding Planning & Design .................. 828-475-2323
Graceful Gatherings (Julie Durham) ................................ 828-446-5219
Day of Your Dreams (Melissa Riley) ............................... 828-406-6911
The Elegant Event (Megan Drake) .................................. 828-773-0449
Salons & Makeup
The Spa at Chetola (Make-up and Hair) ......................... 828-295-5531
Outersanctum Salon (AVEDA Hair and Make-up) .......... 828-264-8181
Studio M Salon……………………………………………....828-414-9333
Christy & Co ..................................................................... 828-264-4244
Beautiful Brides (Hair and Make-up................................. 828-262-5954
Invitations, Welcome Bags, Favors, & Specialty Linens
The Wedding Resource Center & Mountain Cottage ...... 828-295-4622
(located on King Street in downtown Boone)
Cornucopia Gifts…………………………………………..…828-386-1147
Portable Restroom Rentals
Luxury Loo ....................................................................... 336-239-1070
Parties Too……………………………………………………828-264-5000
Triple T………………………………………………………..828-262-5745
Unique Entertainment
Jay Spry – Up Close Magician……………………………..904-962-1397