Human Resources Department
REQUEST FOR PROPOSAL
TITLE: Assessment of current Job Evaluation method, recommendations for improvement,
and implementation of changes
A. Background
The Northeast Ohio Regional Sewer District (“NEORSD”) is a political subdivision of the State of Ohio
organized under Chapter 6119 of the Ohio Revised Code. It was established by a court order in 1972 and
currently conveys and treats waste water for Cleveland and part or all of 61 surrounding communities.
The District currently has approximately 700 employees occupying 250 unique position descriptions.
The current weighted point factor job evaluation method used was implemented in 2002, updated in 2009,
and is still being utilized today with an established job evaluation team/committee. There are 7
compensable factors, 4 being weighted as 16.75% of total and 3 as 11% for up to a maximum total of 900
points. The compensable factors have levels of 100 - 150 maximum points with 5 factors having 5 levels
and 2 with 6.
B. Scope of Services
The Northeast Ohio Regional Sewer District’s Human Resources Department (hereinafter referred to as
“the District”) is requesting proposals to:
 Evaluate/assess the current job evaluation method in use by the District.
 Make recommendations on improving effectiveness and efficiency of current evaluation system.
 Make recommendations on possible new job evaluation systems and alternatives.
 Detail implementation of changes to include:
o Training of staff and documentation of methods and processes.
o Transition and impact on current job descriptions and salary structure in accordance with
District policy.
o Recommendations on effective communication of changes.
C. Requirements
The District requires that prospective service providers have the ability to conduct an assessment of
current District job evaluation methods and develop/discuss recommendations on alternatives which are
compliant with applicable Federal, State, and Local laws.
1. Service Provider will utilize their own technology, such as computers, software, website or any other
equipment required to deliver services to the District.
2. Service Providers must designate a representative who will serve as the District’s primary point of
contact and will be responsible for overseeing and ensuring that the District is receiving timely
responses to service requests.
Relevant Experience Required
The Service Provider must have experience and a proven track record of providing expertise with various
job evaluation methodologies and related salary structure services. It is highly desirable that the Service
Provider possess previous experience providing similar services to organizations in the public sector
including local government agencies and/or utilities.
D. Performance Measures
Once a contract is signed the District will evaluate the Service Provider on the following:
Human Resources Department
1. Services delivered, including timely completion and delivery of assessment of the current job
evaluation method in use by the District, recommendations on alternatives to improve effectiveness
and efficiency, communication/discussion of results, and implementation of any changes elected.
2. Preparation of detailed reports describing and documenting the types of services being delivered to
the District with updates on milestone achievement.
3. Ability to produce statistical assessment documentation, to include evaluation of current system,
comparison to alternative method proposals, alignment with external market data and internal equity
pay structures, and any actions taken.
4. Ability to stay within scope, timeline, and agreed-upon price structure in the delivery of services.
The District places a high degree of value on the timely delivery of these services and on accuracy of the
information contained within issued reports.
E. Proposal Instructions
To allow for easier comparisons of all submitted proposals during the evaluation process, a specific
format with a description of submittals will be as indicated with content as follows:
1. Scope of Services - Describe how the job evaluation assessment, recommendations, and
implementation of changes process will be conducted. This will include: (a) A detailed listing,
description of tasks, and project milestones (b) deliverables, (c) expected turnaround times for
delivery of services and specified project milestones. Service providers should also address any
services they are unable to perform, and may provide options for the District to review and consider.
2. Experience and Capacity – List and detail the job evaluation methods with which you have
experience and the amount of time with each. Also list and describe any additional related services
you may be able to provide if requested that are outside the scope of this project. Describe your
qualifications and of those who will be assigned to the District’s account including professional
experience, education and any other relevant information demonstrating ability to provide the
required services.
3. Current Customers: Provide a list of current customers, highlighting experience providing these
services to either current or former government/public service/utilities entities.
4. References – Provide a minimum of three (3) business references: A complete reference could
include: Organization name, contact information and title of a representative within the organization,
length of service provision relationship.
5. Cost - Indicate proposed total cost of services including details of all proposed services and options
provided, as well as travel expenses if any, and a payment billing schedule. All pricing provided
should be guaranteed to not increase for the duration of the contract.
F. Date Proposal Must be Delivered
Proposals must be received by November 12th, 2015 4:30 p.m. Eastern Standard Time.
G. Acceptance of Proposals
The District reserves the right to:
a. Consider as acceptable only those proposals submitted in accordance with the solicitation.
b. Reject, as unacceptable, proposals deleting or altering technical requirements.
c. Reject, as unacceptable, proposals that are not received by the District by the specified date and
time and at the specified address.
Human Resources Department
H. Submission of Written Proposal
Service Provider is requested to submit a signed and dated PDF copy of the proposal electronically to:
Cherie Bandy
Executive Assistant
Northeast Ohio Regional Sewer District
3900 Euclid Avenue
Cleveland, OH 44115
(216) 881-6822
bandyc@neorsd.org
I. Evaluation Criteria
Proposals will be evaluated based on the following criteria:
1. Service Fit: How well the scope of services offered meets the District’s objectives and needs.
2. Experience and Capacity: Qualifications, experience and capacity of those assigned to this project
and a review of references.
3. Turnaround and Delivery Time: The length of time it will take the Service Provider to complete
project milestones.
4. Cost Structure: The total cost of the services proposed and the individual cost of each of the
proposed services.
J. Project Schedule - Request for Proposals, Selection of Vendor and Awarding of Contract
The District will be following the schedule as outlined below. The District plans to select a vendor and
award a contract on or about November 1, 2015. The anticipated effective date of the contract will be on
or after January 1, 2016.
Event
Date
Request for Proposals Distributed
October 28, 2015
Last day for vendors to ask questions
(via Email ONLY to bandyc@neorsd.org)
November 6, 2015
Deadline To Receive Written Proposals
November 12, 2015
4:30 p.m. Eastern Standard Time
November 24, 2015
Evaluate Written Proposals and if needed schedule inperson or remote presentations
Final Evaluations Completed
December 4, 2015
Select Vendor/Award Contract and obtain Board approval
if required. Organizations not selected will be notified by
email.
December 15, 2015
Begin Services
January 1, 2016 or but no later than
February 29, 2016