Page 1 Proceedings of the Multi-Disciplinary Senior Design Conference Project Number: P14712 WEGMANS FROZEN COOKIE CAPACITY IMPROVEMENT PROJECT Tyler Brent Industrial Engineering Valeria Gonzalez Industrial Engineering Bridget Eggers Industrial Engineering Richard Latham Industrial Engineering ABSTRACT This project focused on the analysis and improvement of the frozen cookie dough production line located at Wegmans Bake Shop. This production line is a multi-step process, which consists of pre-scaling, mixing, dividing, packaging, and shipping. The frozen cookie line shares its resources with other production lines, which causes significant scheduling conflicts between the different products processed in the line, bottlenecks, and underutilization of resources. The main goal of this project was to increase the production capacity of the frozen cookie line by identifying root causes, optimizing resource utilization, and standardizing all processes. Once the current state of the system was defined, the scope and goals were redefined due to time, budget, and staffing constraints. As a result of the detailed analysis of the system, a set of improvement solutions were proposed, which will ultimately help increase production capacity. These solutions include a more accurate mixer production schedule, the cost analysis of increasing labor at the mixer, written standards, and the traceability and sustainment of the lines main problems. INTRODUCTION The frozen cookie production line is a multi-step process which include pre-scaling, mixing, dividing, and shipping. This production line shares its mixer with the commercial cookie production line and its blast freezer with the frozen doughnuts line, which causes significant scheduling conflicts in the line. In addition to the conflict with the shared resources, there is an identifiable bottleneck at the mixer step, since the cookie dough can be divided faster than it can be mixed. The current state of the line leads to staffing variability, use of overtime, lack of standardization, and production delays. Furthermore, the lack of data and initial understanding of the system’s current state limited the scope of the project. The initial scope was restrictive since it only concentrated on the frozen cookie line. It was soon realized that the root causes and the majority of the variability in the system was coming from external factors, primarily from sharing resources with other production lines. These limitations created the need to have a flexible project scope, which evolved and adapted to the system’s requirements which kept changing as more data became available. The initial objective of this project was to increase production capacity in the frozen cookie production line. The system target state consists of synchronizing the pre-scaling, mixing, and dividing production steps which includes maximizing resource utilization. The original plan for the system redesign included: implementing standard work across operators and shifts, establishing a more flexible production schedule, and eliminating the use of overtime. At the end of the project, the RIT team is providing a set of solutions that will be easily implemented and sustained by Wegmans Bake Shop Engineering & Operations. The project was divided into three major phases: project definition, design, and implementation phases. In the first phase, the team observed all three of these processes, defined the current state of the production line, and identified areas of improvement in order to increase production capacity. Most of the data collection was done in this phase which caused the project scope to narrow, creating more specific project goals. By assessing the current state, the team was able to create a project plan and an initial risk assessment. In the second phase, a fishbone diagram was used with a 5M categorization in order to delineate the problems existing on the line. These analysis tools will be defined in the following sections of this paper. Furthermore, during this phase general solution concepts Copyright © 2014 Rochester Institute of Technology Proceedings of the Multidisciplinary Senior Design Conference Page 2 were created, which led to more specific kaizen/process improvement ideas. A ranking system was created in order to prioritize these process improvement ideas and facilitate the selection of which ideas would yield the best results based on customer and engineering requirements. A detailed design plan was created for the ideas that were selected by management. These design plans included specifics on how to implement, test, and evaluate each of the improvement events. Major milestones and overall timelines were also decided in this phase. Finally, during the implementation phase, these activities were tested, analyzed, and evaluated against the initial targets in the engineering requirements. The overall outcome of this project includes tools that will aid in the decision-making process for production floor operations, which ultimately will help to increase capacity in the line. PROCESS The first step in this process innovation project was problem definition, which was a complete evaluation of the system’s current state. Identifying and understanding what was happening within the system and its entities would be imperative to define the system’s bottlenecks and capacity constraints. Based on discussions with Wegmans management, an initial assumption was made that the dividing process could be done faster than the mixing process, making the mixer the bottleneck. In order to verify this underlining assumption and to identify other flaws in the system, the team spent many hours observing the primary operations of the production line. From these observations and Wegmans feedback, the team was able to develop the necessary documentation to tie the various facets of this project together. The first of these documents was an operational breakdown of the system, which is a high level overview of the system’s entities and how they react. Below in Figure 1 is a simplistic illustration of the operational breakdown. Outlined in red are what the team considered the primary operations of interest. OPERATION BREAKDOWN Pre Scale X-Ray Mix Blast Freezer Close box Stage Divide Metal Detect Cut Paper Package Freezer to Ship Figure 1 - Operational Breakdown Diagram Now that the team had a basic understanding of the system, it was very important to understand what objectives the customer was interested in accomplishing with this project. In connection with these customer needs, a Risk Assessment was conducted to identify any potential risk in the project at any stage. If any of those risks were to be activated, a predefined mitigation plan would be implemented to deal with the problem. From the Customer Needs and Risk Assessment, the Engineering Requirements were developed (see Figure 2). This document laid out the connection between the Customer Needs, what metrics control those customer needs, the measures of performance for those metrics, and the potential risk related to these elements through every phase of the project. This information would be the centerfold of the project and basis for connecting the current state of the system to the goals or target state of the system. Then identifying the gap between these two entities would help derive potential improvements to reach that desired outcome. Project P14712 – WEGMANS FROZEN COOKIE CAPACITY IMPROVEMENT PROJECT Page 3 Proceedings of the Multi-Disciplinary Senior Design Conference Engineering Metrics Score Engineering Requirement Measure of Performance 27 18 36 72 57 Food safety risks Ergonomic impacts Quality impacts Throughput Characterization of all process steps Manufacturing Manager, Bakeshop Production Area Manager, Manufacturing Engineer, Line Team Leader and Production Line Workers agree with proposed solutions. Implemented solutions are consistent across crews and shifts. Rate of occurences Ergonomic Study, Before/After Rate of occurences Production efficiency percentage Variability and production efficiency percentage 21 18 27 39 Marginal Ideal Value Value 0 0 0 0 0 0 100% +/- 0% 90% +/- 10% 100% 85% Evaluation checklist Binary (yes/no) Tools that make system run smoothly. Current vs. Future productivity rate Sustainable solution methods. Evaluation checklist All agree All agree Yes Yes 20% inc mixer 10% inc mixer 10% inc divider 5% inc divider All agree All agree Figure 2 - Engineering Requirements With the team recording and analyzing numerous observations, it didn’t take long to categorize the mixing process as a labor-paced operation. The team noted that the mixing machine would remain idle for much of the total cycle, while the mixer operator completed the necessary tasks to get the machine up and running again. To this point, the information gathered confirmed that the mixer was the primary bottleneck in the production line as originally assumed. During the observation phase, the team was able to start brainstorming high level system based solutions to some of the problems that were being identified. These solutions would then be honed in as more data was collected or analyzed, a process that would eventually work out the fine details leading to its conclusion. For some portions of the design, solutions seemed readily available and success was in sight. However, at this portion of the project, the system was revealing data to the team that uncovered a few fundamental constraints that presented new challenges. These challenges could most easily be described as external factors on the system. As shown above in Figure 1, two of the major steps in frozen cookie production are the mixing and blast freezer steps. The mixer is shared with the commercial cookie production line, while the blast freezer and subsequent operations are shared with other production lines such as frozen cakes, muffins, and doughnuts. Another constraint that complicates the situation is the fact that all the process steps between dividing and packaging have to be completed with continuous flow. In other words, if the cookies are processed through the dividing step, they have to complete the other operations through packaging, as they are interconnected by a conveyor. If you note the constraints of the system and now take into account that the frozen cookie production line is a lower priority production line than that of which it shares resources with, the challenge in solving problems related to production capacity becomes evident. Despite these constraints and new challenges, the team was now reaching a point in which improvement ideas and concepts were developed in detail. In a matter of weeks, high level generic concepts were expanded into various sub concepts and principles. The breakdown of these different concepts is illustrated in Figures 3 and 4, below. In Figure 3, the System Level Concept Selection describes the initial high level concepts that were developed. Copyright © 2014 Rochester Institute of Technology Proceedings of the Multidisciplinary Senior Design Conference Concept Name Limited Resources Concept Buy a new mixer Buy an automatic scaler Buy new commercial cookies troughs Machine Buy new frozen cookies troughs Modify frozen cookies troughs Fix frozen cookies troughs Use mixers from other lines/processes Add additional workers Man Power Cross-train employees Increase storage area next to the scaling station Material Modify where ingredients are stored Modify scaling procedures to be more ergonomic Modify mixing procedure to be more ergonomic Mixing same types of commercial and frozen cookie dough at the same time Implement lifting assistance for scaling/mixing procedures Create work instructions for line procedures Methods/Procedures Improve ergonomics on the transportation of prescaling ingredients Scheduling/communication board to display daily planned schedule Implement visual aids to promote trough organization Modify production line layout Set a standard schedule for ingredient preparation Set a standard schedule for Pre-Scaling Set a standard schedule for Mixing Set a standard schedule for Machine Setups Set a standard schedule for sanitation Scheduling Start frozen cookie prescaling earlier in the day Start commercial cookie mixing earlier Schedule cookies to make in large quantity batches/less setups Mix dough the day before Modify employees' schedule (±1 hr) Simulation New Mixer Concept New Trough Concept Page 4 Quick Fix Concept Sustainable Concept Shared Stations Across Lines Concept x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x Figure 3 - System Level Concept Selection In Figure 4, the Detailed Design Concept Selection describes the original high level concepts evolved into more specific and implementable improvement activities. This concept evolution primarily involved analyzing the feasibility of the concepts, feedback from Wegmans management, and continued process observation. These activities could then be implemented based on their respective priority to the overall project and the customer. % Sequence Reduction Cycle Time Scaling Process Improvement Prescaling process time (min) Additional Available Time for Mixing (min) Additional Available Time for # Cases Other metrics Dividing (min) 1 Add labels to pre-scaled ingredients Improve communication eliminate errors Modify cookies recipes format 5 Eliminate errors Checklist of whether ingredients are there before starting a batch 40 Improve communication Mixing Prep Activities 4 Have all boxes opened before being placed beside the mixer 10 5/batch 7/batch Scale liquids (eggs, vanilla) ahead then store in pie room 10 5/batch 7/batch Standardize material handling roles -30 20 36 Mixing Clean Up Kaizen 2 Have mixer operator do sanitation on mixer Break down ingredient boxes after all mixing is complete Dividing Process Kaizen 3 Operations Management 7 Labor Management Improvement 6 Waste Reduction through Standard Work 5 10-25 18-45 2-4/batch 4-7/batch TBD Increase communication Increase communication 15-30 15-30 27-54 5-15 Figure 4 - Detailed Design Concept Selection RESULTS After many hours of observation, analysis, and customer feedback, the project was ready to move into the implementation phase. At the beginning of this phase, one fundamental problem stood in the way of a more efficient production system. The problem was there was no evidence in why there was a daily variance between the daily Project P14712 – WEGMANS FROZEN COOKIE CAPACITY IMPROVEMENT PROJECT Page 5 Proceedings of the Multi-Disciplinary Senior Design Conference production plan and the actual production output. To complement this problem, almost every step in the implementation phase would stride to close this gap. In an attempt to get the implementation phase off to a strong start, the team, along with Wegmans, decided to implement fast and effective improvements first; an approach that would allow the improvement plan to have the flexibility and resources needed for its completion. With these things in mind, the team started with implementing a time entry sheet for the mixer operator, as well as a weight checklist for the dividing process. The mixer time entry sheet would allow the team to continue to collect and analyze data that would be utilized through the entire project. The divider weight checklist would give traceability and evidence that the dividing process was being executed to process specifications. This was an element to the process that previously came in question by the team leaders. Despite attempts to get the implementation phase off to a strong start, the team faced many obstacles that previously had little emphasis or weren't identified. These obstacles would not only require more data collection and analysis, but also cause changes to the implementation plan and improvement projects themselves. There were some moderate delays in getting the Mixer Operator Time Sheet implemented on the floor. After training the commercial and frozen mixer operators on how to use the form, there was a delay in making sure the form was available to the early morning operators. Sanitation workers were also asked to fill out portions of the form to understand how their sanitation processes affected the deviations from the planned schedule of the mixer. After the form was on the floor, not all of the operators properly filled out the form, so an auditing plan was communicated to the team leaders to make sure that the operators were filling in the information correctly. Five different improvement projects were accepted by Wegmans management for implementation: Operations Management, Mixer Worker Justification Project, Sanitation Kaizen, Standard Work, and the Recipe Modification Project. In the following section each improvement project will be explained. The Operations Management project involved generating a floor schedule with the goal of accurately describing the flow of different cookie varieties through the system. This commercial and frozen cookies schedule was developed based on the information collected during time studies and analysis from the data sheets that the mixer operator fills out. A scheduling program was developed using Visual Basic for Applications in Microsoft Excel that allows a team leader to create an operations schedule based off of the quantity of cookies planned by the scheduling department. An example is shown in Figure 5 of the input screen that the team leader uses when creating a schedule using the tool. In order to make this tool useful, the schedule is being tested on the floor to track planned vs. actual production by using the Mixer Operator Time Sheet. This sheet can help to validate the cycle time for each of the different cookie varieties, sanitation washdowns, and changeover times between different cookie varieties. In addition, this sheet can also be used to track abnormal downtime and to facilitate the identification of root causes for these abnormalities. Mixer operators are responsible for filling out this sheet daily and team leaders are responsible for assuring the sheet is filled out correctly throughout the day. In order to ensure compliance, a daily audit should be performed by management that the sheets are filled out correctly and a weekly analysis should be conducted by management to track schedule deviations and to identify any discrepancies that may require further root cause analysis. Sequence Batches Batch Size Com - Iced Decorated Shortbread 1 Double Com - Mini Chocolate Chip 4 Double Com - Mini Chocolate Chip 1 Single Com - Mega Chunk - Chocolate/Chocolate Chip 2 Double Com - Mega Chunk - Chocolate/Chocolate Chip 1 Single Com - Mega Chunk - Chocolate/Pecan 1 Double Sanitation (During Dividing) Com - Mega Chunk White Chocolate/Toffee 1 1.5 Sanitation Frz - Cherry Alm wg Cookie 6 Frozen Cases/Batch 550 521 521 660 660 660 0 676 0 55.7 START TIME DATE 4:00 AM 4/25/2014 Create Schedule Figure 5 - Scheduling Tool Input Screen Ultimately, the results obtained from the use of this schedule should be reflected in the weekly production schedule currently distributed to the line. This schedule is generated by the scheduling staff and is based off inventory planning. Once all numbers have been validated, the team recommends that this data is inputted into Wegmans’s scheduling system, which will result in better planning, a more integrated system, and ensure clear expectations for production. Another step in the Operations Management project was to incorporate the changeover time into the schedule. The team worked with the operators in the dividing steps to complete a changeover matrix for both the frozen and commercial cookies. The Frozen Cookie Divider Changeover Matrix (see Figure 6) would be implemented by the scheduling staff into their schedule. This would allow for changeover between different cookie varieties and different types of dividing machines to be taken into account in production scheduling. A similar dividing changeover matrix for commercial cookies would be incorporated into the Scheduling Tool described above. This Copyright © 2014 Rochester Institute of Technology Proceedings of the Multidisciplinary Senior Design Conference Page 6 matrix would be used to illustrate the availability of the peerless mixing machine (shared by both frozen and commercial cookies), as the machine could only be emptied when the commercial trough used in the dividing process was available. To Cookie Cookie Pucks- Pucks-No W/Nuts Nuts Product From Machine Cookie PucksW/Nuts Cookie PucksNo Nuts Frz Choc Chip Cooky TO BE DISCD ULT Choc Chip Sheets NEW Frz Ult ChChp Cooki 1.1oz Frz Ult ChChp Nuts 1.1oz Frz Chc Chc Chunk Cky 1.1 Frz Oatmeal Raisin 1.1oz Frz Pnut Btr Cookie 1.1oz Frz 1.1 Coconut Macaroon Frz Snickerdoodle Pucks Frz Meltaway Cookie Frz Sugar Cut Out Circles Frz Sugar sheet cut out Frz Choc ULT Choc Chip Chip Cooky Sheets TO BE NEW DISCD Frz Ult ChChp Cooki 1.1oz Frz Ult ChChp Nuts 1.1oz Frz Chc Chc Chunk Cky 1.1 Frz Frz Pnut Frz 1.1 Frz Frz Frz Sugar Frz Sugar Rectangl Oatmeal Btr Coconut Snickerd Meltawa Cut Out sheet cut e Breton Raisin Cookie Macaroo oodle y Cookie Circles out Dough 1.1oz 1.1oz n Pucks Square Breton Dough Frz Wg Wg Gingerbr Chocolat Oatmeal Cherry ead cut e Hazel & Fruit Almond out 'Nuttin Cookie sheets Cookie Frz Tree Breton Dough Rustic Fruit Vemag + Vemag + Vemag + Water Water Hand Wheel Wheel Press Vemag Vemag W/U W/U W/U U W/U W/U W/U W/U W/U W/U W/U W/U W/U Vemag W/U Unifiller Unifiller Unifiller X 60 60 60 60 20 60 60 60 60 60 60 60 40 40 40 40 40 40 60 60 60 W/U 0 X 22 22 22 22 22 60 60 60 60 60 60 40 40 40 40 40 40 60 22 60 22 22 X 22 22 22 22 60 60 60 60 60 60 40 40 40 40 40 40 60 60 60 W/U U 22 22 22 X 20 20 60 60 60 60 60 60 60 40 40 40 40 40 40 60 22 60 W/U 22 22 22 22 X 0 22 60 60 60 60 60 60 40 40 40 40 40 40 60 22 60 W/U 22 60 60 60 60 X 60 60 60 60 60 60 60 40 40 40 40 40 40 60 60 60 W/U 22 22 22 22 20 20 X 60 60 60 60 60 60 40 40 40 40 40 40 60 60 60 W/U 60 60 60 60 60 60 60 X 60 60 60 60 60 40 40 40 40 40 40 22 60 22 W/U 60 60 60 60 60 60 60 60 X 60 60 60 60 40 40 40 40 40 40 60 60 60 W/U 60 60 60 60 60 60 60 60 60 X 60 60 60 40 40 40 40 40 40 60 60 60 W/U 22 22 22 22 22 22 22 22 22 22 X 22 22 40 40 40 40 40 40 22 22 22 W/U 22 22 22 22 22 22 22 22 22 22 22 X 22 40 40 40 40 40 40 22 22 22 W/U 22 22 22 22 22 22 22 22 22 22 22 22 X 40 40 40 40 40 40 22 22 22 Vemag 40 40 40 40 40 40 40 40 40 40 40 40 40 X 20 20 20 20 22 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 20 X 20 20 20 22 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 20 20 X 20 20 22 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 20 20 20 20 20 20 X 20 20 X 22 40 40 40 22 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 60 60 60 60 60 X 40 40 40 60 60 60 60 60 60 60 60 60 60 60 60 60 40 40 40 40 40 40 X 60 22 60 60 60 60 60 60 60 60 60 60 60 60 60 40 40 40 40 40 40 60 X 60 60 60 60 60 60 60 60 60 60 60 60 60 60 40 40 40 40 40 40 60 60 X Vemag + Water Wheel Vemag + Square Breton Water Dough Wheel Vemag + Frz Tree Breton Hand Dough Press Rustic Fruit Vemag Rectangle Breton Dough Frz Gingerbread Vemag cut out sheets Wg Oatmeal & Unifiller Fruit Cookie Wg Chocolate Hazel 'Nuttin Unifiller Cookie Cherry Almond Unifiller Figure 6 - Frozen Cookie Dividing Changeover Matrix The Mixer Worker Justification project started with a complete characterization of all the tasks required to complete the various mixing recipes. The team completed data analysis on a series of observations to justify the use of a second mixer operator or assistant. The ultimate goal of this project was to synchronize the mixer process time with that of the divider, providing the groundwork for a more efficient system. Similarly to the schedule, cycle times of one vs. two operators should be validated. For each of the high volume cookies, a detailed analysis needs to be performed to determine if the change in cycle time has a significant impact on the production yield and if this change is cost effective. If so, two workers should become the standard and cycle times should be updated in the system. In a cost analysis for one vs two mixer operators it was found that certain cookie types benefited greatly from having two operators. For example, the Sub Shop and Sub Shop with Nuts cookie varieties were found to have a 50% and 87% production increase, respectively, when two mixer operators were used. The team also believes that the same principle can be applied to the new whole grain type cookies, due to the fact that they share many of the same characteristics of the Sub Shop cookies. The Sanitation Kaizen was implemented within many of the other improvement projects. It was determined that the sanitation operators could work on a schedule. The mixer schedule discussed above includes sanitation times and is sent to the sanitation manger every morning. If the schedule is updated throughout the day, the mixer operator will call sanitation at least an hour ahead of the time needed. The sanitation employee is then aware of what time they will be needed and are able to show up on time. The sanitation operator will also fill out a section on the Mixer Operator Time Sheet to show when they arrived and how long their operation took. From this sheet, more accurate expectations of when sanitation will be needed at the mixer station can be estimated, and the schedule can be updated with these new estimates. Project P14712 – WEGMANS FROZEN COOKIE CAPACITY IMPROVEMENT PROJECT Proceedings of the Multi-Disciplinary Senior Design Conference Page 7 Standard Work consisted of creating a set of instructions for mixing the top volume cookies. This improvement project included identifying best practices for the mixing process and average cycle times for one and two mixer operators. Based on floor observations and video analysis, the mixing process was broken down into a number of job elements with an associated task duration. The main goal of standardizing this process was to improve cycle times and facilitate training for new mixing operators. The standard work sheets were approved by management and will be implemented on the frozen cookie production line. In order to sustain this improvement, the team leaders should keep the process cycle times up-to-date, work instructions should be created for the other frozen cookie varieties, and a feedback mechanism should be created to foster future improvements identified by the mixer operators. The Recipe Modification Project involved reducing possible error in calculations made by the mixer operator and to speed up the process of identifying the quantity of ingredients needed from the cookie recipe. After talking to mixer operators and from team observations, it was noted that there was an easy improvement in the pre-scaling step. On the cookie recipe, the ingredient quantity is given in pounds and the operator must calculate how many full bags must be used and how much must be measured out separately. Therefore, the operator must use their calculator to measure the number of bags they must use. In order to eliminate this step, the team updated all frozen cookie recipes to include a full bags column and a partial pounds column. These modifications were approved by management and all mixer operators agreed that this change would help in training and speed up the pre-scaling process. However, due to a need to maintain one standard throughout the facility, this change would only be possible if all the recipes in the Bake Shop were updated to include these two columns. There would also be a high risk of a failed audit check, as ingredients could come in a different sized container and the recipe may not reflect this change. A system of checks was suggested as to who would be notified if the ingredient bag size changed. CONCLUSIONS Throughout this project, it was determined that the first step in improving any physical process is to completely understand the current state of the system. This analysis needs to be done through observations, data collection, and operator input. Documenting what happens on the floor helps identify the root causes to issues in production and determining the existing gaps between the current state of the system and the target state. Even though the initial project scope aimed to close this gap, the lack of data at the beginning modified the project scope. The main goal of the project did not change as the customer is ultimately looking to increase production capacity. However, the team determined that this goal could not be achieved because of the lack of understanding of the system. From the original proposed solutions (Figure 3), five major improvement areas were selected by the customer. The major accomplishments of this project include a better understanding of the current state of the production line by utilizing tools that facilitate the documentation and comparison of planned production and actual production. The two mixer operator project served as a successful argument that the bottleneck at the mixer can be relieved given a small adjustment in resources and development of standard work. The two worker analysis will become useful when the frozen cookie production line has more considerable time constraints in the winter holiday season. This project serves as a testament of the value that standard work can add to a system in understanding the expected cycle time and holding workers accountable for the work content they are expected to complete. The other process improvements stand as a bedrock for future improvement opportunities on the line. The tools provided give management the opportunity to see problems in the production line through not only data analysis, but by utilizing the standard work of the process. Standard work allows management to ensure that workers are being trained properly to follow the best practices, that the best practices really are illustrated in the standard work documentation, and that the standard work is being followed. A lasting impact that project has on the line is defining the current state of the system. Before the team observed the process, many of the process and changeover times for the frozen cookie varieties were incorrect or not documented. The team has properly defined the features of the current state of the system so that management can move forward in accomplishing further improvement projects to increase capacity of the frozen cookie production line and reduce the variability that other production lines inflict on the line. The team learned a few valuable lessons about managing a project with process improvement activities. First, the team found the best way to evaluate a system is by going directly to the floor where the job is being performed. Also, it is important to maintain constant communication with the customer. This communication facilitates planning and implementation, as well as avoids any misinterpretation of facts or details by always keeping everyone on the same page. One of the most important lessons learned was understanding the importance of having contingency plans for delays and other changes in the project such as scope creep. For service projects such as this one, it is important to define the current state of the system before determining the project scope. Other lessons learned include identifying the correct customer for each of the different project deliverables in order to ensure that improvements are supported by the responsible party and that sustainable solutions are developed. Determining these customers should happen during a kick-off meeting hosted by Wegmans, where the RIT team has the opportunity to meet all people involved in the project, including both engineering and operations Copyright © 2014 Rochester Institute of Technology Proceedings of the Multidisciplinary Senior Design Conference Page 8 support such as the production supervisor and team leaders. In addition, a responsibility matrix should be created in order to facilitate communication throughout the project. In the course of the project, a number of improvement opportunities outside of the scope of the project were identified. One of these recommendations is to link finished goods inventory to an operations scorecard. The frozen cookie inventory is held in warehouses outside of the Wegmans Bake Shop facility. This inventory can dissipate or build without being communicated directly to those manufacturing the product. A recommendation would be to include inventory in the scorecard of the production managers to extend accountability for the finished goods inventory to Operations. Another recommendation is to extend the Recipe Modification Project to the scope of all of the recipes in the facility. A simple solution to mistake proofing the calculation of ingredients throughout the facility is to already have the table of calculations included in the standard work at each step. Extending the Sanitation Kaizen to performing analysis on the variability associated with the sanitation at the mixing and dividing machines. Analysis would have to be conducted on what the root causes are for delays in the sanitation workers arriving to the work and an understanding for the variability in the sanitation processes. One noted gap is the ability to reduce the large variability that exists in the sanitation process of cleaning the dividing machine and its conveyor. As a final recommendation, the team has provided sustainment ideas for each improvement activity. The team emphasizes the importance of sustainment, as all the proposed solutions require continuous effort from operators, team leaders, and management in order to make meaningful and lasting changes. ACKNOWLEDGMENTS We would like to thank Wegmans Bakeshop for their support in completing this project, especially Jose Guzman, Mike Least, Bill Holden, Dave Schneider, and the employees of the Frozen Cookie production line. We would also like to thank our wonderful guide, Professor John Kaemmerlen for his continued encouragement and wisdom. Project P14712 – WEGMANS FROZEN COOKIE CAPACITY IMPROVEMENT PROJECT