st
103/13 Attendance and Apologies or Absence
Those present: Councillors V Edwards (Chairman), G Clark, R Clay, J England, I Johnston, D
Milbank and D Trangmar. Also present: the Clerk Mary Burroughs, the Planning & Development
Officer (PDO) Laura Trotman and Cllr. D Sheldon (County)
There were two prospective Councillors present and the new Youth Worker, Dan Fairchild.
Apologies Cllrs. M Curnock (District) and T Oliver, the PCSO Tracy Field and Rosa Etherington
(Countryside)
104/13 Declarations of Interest and Notification of Change to Members’ Interests
Cllr. Milbank declared an interest 114 (d) security posts for Charrington Way and Cllr. Edwards in
115 (c) the feedback to HDC on SHLAA. There were no other Declarations of Interest or changes notified to Members Interests.
Receipt of Register of Interests Update Form from members – all forms now received. This information will be passed to HDC and updated on the PC website.
T he Chairman asked members’ permission to change the order of the agenda. This was agreed.
The minutes below reflect the agenda item order rather than the order in which the items were discussed.
105/13 Chairman’s Announcements

Cricket Club Invite – Cllr. Johnston, as Chair of Recreation, will attend the grand opening on 14 th July 2013;

Operation Crackdown – this service is being revamped and the Clerk advised that an invite has been received by Jim Stobart, the Road Safety Co-ordinator, to come along to a PC meeting but the first available date he can offer is in January 2014. It was agreed that it may be better to attend the Annual Parish Meeting in April. It was also suggested that perhaps SID could be demonstrated at this meeting. The Clerk will investigate these options.

Charrington Way Trees – three of the trees that survived the winter have unfortunately died during the spring. All others are thriving. Gary Collier who planted the trees has inspected them and advised that it is probably as a result of the very wet start to the year that we have had. He has offered to source and replant with new potted trees (which may survive better than just rooted) free of charge if the PC will buy the trees. He will send a quote for the cost of the trees. It was agreed to delegate the decision to purchase replacement trees to the Recreation Committee;

Wild Seed for Charrington Way – the Clerk was requested to obtain an update from
Cllr. Oliver as to the plans to plant the wild seed;


Press Release for Jubilee Stone, Plaque and Seat – a water-logged field prevented the
Jubilee Stone being sited until early June and given the time now elapsed since the
Queen’s Jubilee last year, it was agreed to take a few photographs and send these to the local newspapers with a press release. The Clerk will make the arrangements;

Farthings Hill Roundabout – an exchange of emails between HDC and a concerned resident about pedestrians and cyclists safely crossing the roundabout was circulated to members prior to the meeting. Councillors agreed fully with the concerns raised. The resident has also shared his views with WSCC and the local press.
106/13 Minutes of previous meeting(s)
It was RESOLVED that the minutes of the Parish Council Meeting held on 3 rd June 2013 be approved and signed as a true record.
107/13 Matters Arising from 106/13 (for information only) - as previously circulated or as reported below.
108/13 Police Matters
The monthly update report from PCSO, Tracy Field was noted and discussed. There are three issues to report to the PCSO:-

Motorists travelling the wrong way on the One Way System in Wickhurst Lane and
Church Lane. The Clerk will also ask WSCC to check the signage in the area;

Motorbikes and anti-social driving on Sunday mornings (gathering at the Shell Garage);

One Stop Shop and parts of Billingshurst Road – pavement parking causing an obstruction particularly evenings/overnight.
109/13 Countryside Development
1) Report from Countryside - The report was noted. The PDO was asked to set up another site meeting in September (contact Mike Kitchingside). The Clerk will write to
Rosa Etherington to arrange a meeting to discuss the Village Centre’s concerns.
2) Welcome Pack - Cllrs. Milbank and Trangmar provided an update. It was agreed that they would liaise with Cllr. Oliver with a view to seeing a proof of the wallet by the end of
July for comment during August and approval at the September meeting.

Next Meetings (for information) - Countryside will be attending the meeting on 7 th
October 2013 and sent apologies for not attending this meeting as previously arranged.
110/13 Strategic Development a) Traffic Management/Calming – The PDO advised that WSCC has agreed to pay consultancy fees. Wilbar Associates will be appointed to carry out the work. Clarification is required on the costs involved and WSCC’s budget for the same; b) Horsham District Council Meeting – to be arranged in September, in the meantime and as previously agreed the PDO will request a written update from HDC; c) Heath Barn Development – S106 monies noted. The Clerk was asked to find out how these monies could be claimed; d) Neighbourhood Plan (NP) – it was agreed to revisit this in six month’s time but in the meantime to continue to gather and share information. The Clerk is to establish why 15% and not 25% Community Infrastructure Levy will be paid if a plan is in place and what happens to the remaining 10% if a Parish does not have a NP.
111/13 Planning – It was agreed that the PDO should arrange a Planning Meeting in July to agree feedback to HDC and also to invite Lifestyle Ford to attend to present their plans.

112/13 Councillor Reports (County & District)
Cllr. Sheldon (County) reported or answered questions on the following:

Village Gateway at Sleets/Old Guildford Road – he is pursuing this with Highways;

Cycle Route – the CLC has agreed a route;

Missing P art of the Downs Link at Christ’s Hospital – Cllr. Sheldon will provide an update;

Verge Grass Cutting – Cllr. Edwards advised that complaints had been received from residents about the poor state of the verges, particularly in Charrington Way. The Clerk advised that fewer cuts were budgeted and that the situation was unlikely to improve unless many parishes complained to WSCC and the grounds maintenance budget was increased.
Cllr. Curnock (District) was not present a this meeting
113/13 Documents for Circulation June 2013
Documents for information only and not requiring action were circulated to those Councillors present.
114/13 Finance a) Additional Hours (June) – there were no additional hours for the PDO or Clerk; b) Accounts for payment June 2013, together with the supporting documents, were reviewed and circulated. It was RESOLVED to ratify payments totalling £3,760.64. Cllrs.
England, Clark and Trangmar signed the cheques. Details of employee salaries and expenses are available upon request;
Cheque
100912
Payee
Mrs M Burroughs
Narrative
Salary & Expenses
£
100913 Mr J Cate Salary & Expenses
100914
100915
100916
Mrs L Trotman
Horsham District Council
HMR&C
Salary & Expenses
Dog/Litter Bins 1 July to 30 Sept
2013
1/4ly Tax & NI to 30 June 2013
155.48
1,268.86
100917 Southern Electric Streetlight 12.50
100918
100919
Horsham PCC
1st Broadbridge Heath Scout
Group
Hall Hire April & May
Grant approved last month
118.00
800.00
100920 M & D Services Newsletter Distribution
TOTAL
129.20
3,760.64 c) Security Posts for Charrington Way - it was agreed that another quote should be obtained and reviewed and this together with the one received should, as appropriate, be reviewed and approved by the Recreation Committee at their next meeting.
115/13 Consultations, Meetings/Activities a) Grass Cutting and Grounds Maintenance - the Clerk advised that she had complained to Kent County Council (Landscape Services) about the poor service received during the first quarter of this year’s contract. Efforts have been made over the last week or so to bring the work, in all areas, up to date. The team carrying out the work has been changed

and assurances made that a good standard of work will be achieved. The Clerk will monitor the situation. b) Newsletter – The twice yearly newsletter was delivered in June. Feedback for the nonadvert four page version has been positive; c) HDC- Strategic Housing Land Availability Assessment (SHLAA) – Cllr. Clark has sent the Parish Council’s response to HDC; d) New Councillor Recruitment Drive – two possible new Councillors attended the meeting and one or two other residents have expressed an interest. The Clerk will advise HDC of the vacancies and advertise the same again on the notice boards with a view to co-opting new members at the September meeting.
116/13 Community Youth Worker a) New Youth Worker – Dan Fairchild, the new Youth Worker was present at the meeting and introduced himself. Dan spoke about the work he had been doing to date and his plans for the role. He is very much looking forward to engaging with our young people and has plans in place to meet with the schools in the area and the PCSO. He will have a hot desk at the
Village Centre. A question and answer session followed; b) Steering Group Agreement and Contract with Horsham Matters
– All documents have now been signed and the first quarterly payment made to Horsham Matters, the next meeting of the Steering Group is in August.
117/13 Roads and Footpaths a) One Stop Hedge – the hedge is overgrown and encroaching on the footpath. The Clerk will find out when the hedge is due to be cut but advised that this is unlikely to be till after the bird-nesting season has ended; b) TRO for the village and renewal of double yellow lines in Church Road - Cllr.
Sheldon will check when the work is due to be completed. The Clerk will investigate if the double yellow lines in Church Road are to be renewed as part of this work or as a separate job; c) Forge Lane/Close – a member of the public asked if yellow lines were to be added to the end of Forge Close and Forge Lane where the roads meet with the Old Guildford Road.
The Clerk will establish if yellow lines have been added to the TRO in this area.
118/13 Confidential
Pursuant to section 1 (2) of the Public Bodies (Admission to Meetings) Act 1960 and because of the confidential nature of the business to be transacted, the public and press were required to leave the meeting during consideration of confidential items on the agenda. There were no press present and the public left the meeting.
119/13 Next Meeting(s) – St John’s Community Hall



Planning – TBA
Recreation – 19 th August 2013 @ 7:30pm
Parish Council Meeting 2 nd September 2013 @7:30pm
Meeting closed 10:04pm