Eastern High School Baseball Booster Club
Bylaws
The Eastern High School Baseball Booster Club is a nonprofit organization of interested
parents who voluntarily assist in the promotion of the Eastern High School Baseball
Team.
Article I – Name and Offices
Section 1
Name – The name of the club is the Eastern High School Baseball Booster
Club.
Section 2
Offices – The principal office of the Eastern High School Baseball
Booster Club shall be located in Louisville, KY 40243 (Jefferson County)
Article II - Purpose
Section 1
Purpose – The purpose of the Eastern High School Baseball Booster Club
is to support, encourage and promote the physical education of Eastern
High School students who choose to participate in the athletic endeavors
sanctioned by the Jefferson County Board of Education and the
Administration of Eastern High School, with the primary emphasis
focused on the Baseball Program.
The main emphasis of the club will be to raise funds for baseball
equipment, supplies, field maintenance and improvements, special projects
and any other item deemed desirable by the Athletic Director and/or the
Head Baseball Coach. No part of the funds raised shall benefit Booster
Club members, directors, officers or other private persons. The Eastern
High School Baseball Booster Club shall be authorized and empowered to
make necessary payments and distributions in for the purposes set forth in
the proposed article.
Article III – Board of Directors & Officers
Section I
Powers – The business and property of the Eastern High School Baseball
Booster Club shall be managed and directed by the Head Baseball Coach.
The Head Baseball Coach will be the Chairman of the Board of Directors
and the CEO of the Eastern High School Baseball Booster Club. The
Head Baseball Coach may exercise all such powers of the Eastern High
School Baseball Booster Club and do all such acts and things as are not
reserved to the members.
The Eastern High School Baseball Booster Club shall engage in activities
that will assist or contribute to the furtherance of the Eastern High School
Baseball Program in cooperation with the principal, athletic director and
head baseball coach. All booster club fundraisers must be approved by the
principal.
Section 2
Members Board of Directors and Officers – The Head Baseball Coach will
make all appointments to the Board of Directors and Officers of the
Eastern High School Baseball Booster Club. Nominations will be made
for all positions and interested persons should submit a written statement
with their intent, qualifications and background and an appointment will
be made from the nominations.
Officers of the Booster Club shall be the Chairman of the Board/CEO
(Head Baseball Coach), President, Vice President, Secretary and
Treasurer. The same person may not hold two positions at the same time.
Immediate family members of the principal, athletic director or any of the
coaches may not hold an officer position. Newly appointed members will
take office June 1 of each year.
Vacancies - In the event a vacancy in any of the offices occurs as a result
of resignation, termination or for any other reason, the Chairman of the
Board of Directors may appoint someone to fill that position immediately.
the Chairman of the Board of Directors may also remove any officer,
whenever in his judgment that it is in the best interest of the program.
Compensations – No director or officer of the club shall receive any
salary, fees, payment or other compensation of any kind from the Eastern
High School Baseball Booster Club or any other party as a result of his or
her position with the Booster Club. Any person may be reimbursed by the
Booster Club for all reasonable pre-approved expenses that benefits the
program.
Article IV – Officers Duties and Responsibilities
Section 1
Chairman of the Board/CEO – The Chairman of the Board of Directors
and the Chief Executive Officer will be the Head Baseball Coach. The
Chairman of the Board of Directors will appoint all officers of the Booster
Club. Nominations will be made for all positions by booster club
members and the head baseball coach will take all written statements into
consideration for these positions. In the event of a vacancy in the Head
Baseball Coaching position, the Athletic Director will take this position
until a new head coach is named.
Section 2
President – The President shall be the principal officer of the organization
and shall in general, supervise and control all the business and daily affairs
of the Booster Club. He/she shall preside at all meeting and perform all
necessary duties incident to the office and other such duties that may be
needed. He/she may appoint committees or delegate authority and
responsibility. The President may sign, with the other proper officers, any
contracts, leases or other instruments which has been approved to be
executed.
Section 3
Vice President – In the absence of the President, or in the event of his/her
inability or refusal to act, the Vice President shall perform the duties of the
President, and when so acting, shall have all the powers of the President
and be subject to the same restrictions. The Vice President shall assist the
President in the operations of the organization and perform other duties as
from time to time be assigned by the President or the Board of Directors.
The Vice President shall also help the Treasurer in preparing and
reviewing yearly financial statements.
Section 4
Secretary – The Secretary of the Booster Club shall be responsible for
proper mailing of notices of meetings; shall take and publish, in good
form, the minutes of all meetings; shall be custodian of the records,
membership rolls and instruments of the Club. In general, perform all
duties incident of the office of Secretary. The Secretary shall present
copies of the minutes of each monthly and/or special called meeting to the
members.
Section 5
Treasurer – The Treasurer shall be in charge of the Booster Club’s
financial records. As Treasurer, he/she shall collect all membership dues,
maintain original receipts for items purchased by the Booster Club, shall
have established proper accounting procedures for the handling of the
Booster Club funds and shall be responsible for seeing that the Booster
Club is abiding by all financial regulations as set forth by Eastern High
School. He/she shall report the financial condition of the Booster Club at
all meetings and at other times when called upon by the President. At
each monthly meeting, a brief financial report will be presented to its
members. The Treasurer, along with the Vice President, must supply the
President, the Head Coach, the Athletic Director and Principal a complete
summary of all financial records of each fiscal year (January 1 –
December 31), including the yearly expenditures and the balance of the
booster club.
Section 6
Financial Policy – The Booster Club will have one checking account and
all checks in the excess of $300 will be required to have two signatures
(Treasurer and President or Treasurer and Vice President). Funds may be
deposited by either the Treasurer or the President with deposit receipts
maintained by the Treasurer. The Head Baseball Coach will submit a
yearly budget to the athletic director by June 1 every year and will give a
copy of the budget to the President.
Article V – Memberships and Meetings
Section 1
Eligibility – Regular membership in the Eastern High School Baseball
Booster Club shall be open to all parents of the players on the baseball
team at Eastern High School.
Associate memberships in the Eastern High School Baseball Booster Club
shall be alumni or other adults subscribing to the objectives of the Booster
Club. Associate members cannot hold office in the Booster Club,
although they may become members of a committee or a special work
group and will be assigned to any duties by the Head Baseball Coach.
Section 2
Membership Status – A member shall be deemed in good standing when
annual dues are paid. The amount of the dues will be determined by the
Chairman of the Board of Directors. Membership may be terminated for,
but not limited to, nonpayment of dues, resignation, or for cause. Any
member that engages in activities detrimental to the Booster Club, the
Baseball Team, the Eastern Athletic Department or Eastern High School
may be terminated.
Section 3
Meetings – Eastern High School Baseball Booster Club meetings will be
held monthly and is open to all members and shall be held on a set day and
time each month as determined by the Chairman of the Board of Directors.
Special meetings will be called by the Chairman of the Board of Directors.
Article VI – Accounting
Section 1
Books and Records – The Booster Club shall keep correct books and
records of all accounts. A Chart of Accounts that accurately reflects the
income, revenue, expenses, assets and liabilities of the Booster Club shall
be prepared and maintained by the Treasurer. All books and records of the
Booster Club may be inspected by any member in good standing for any
proper purpose at any reasonable time.
The Booster Club agrees that it will not commit any act that will adversely
affect the school district’s compliance with such laws and regulations, or
any policies set forth by Eastern High School.
Article VII – Amendments to Bylaws
Section 1
Procedure – Bylaws may be altered, amended, repealed, and new Bylaws
may be adopted by the Chairman of the Board of Directors with seven day
written notice given to the Board of Directors.
Section 2
Notice – When any amendments of the Bylaws have been made, copies of
such amendments or a complete revised copy of the Bylaws as amended
shall be presented to the Board of Directors within 30 days.