FLEMING COUNTY SCHOOLS
Every Teacher & Every Leader Highly Effective!
PROFESSIONAL GROWTH AND
EFFECTIVENESS:
CERTIFIED EVALUATION
PROCEDURES
July 2013
FLEMING COUNTY SCHOOLS
PROFESSIONAL GROWTH & EFFECTIVENESS: CERTIFIED EVALUATION PROCEDURES, July 2013
FLEMING COUNTY SCHOOLS
Professional Growth & Effectiveness:
Certified Evaluation Procedures
Table of Contents
Introduction
Procedures
Timeline
Teacher Reflective Practice & Professional
Growth Planning Template
Principal Reflective Practice & Professional
Growth Planning Template
Teacher Observation Documents
Pre-Observation Document
Observation Instrument
Post-Observation Document
Summative Evaluation Document
Speech Therapist Evaluation Form
Library Media Specialist Evaluation Form
School Counselor Evaluation Form
District Administrator Evaluation Form
Principal/Assistant Observation Documents
Principal Standards
Observation/Site Visit Form
Documentation Form
Mid-Year Performance Review
Summative Evaluation Document
Individual Corrective Action Plan Form
Appeals Form
Appeals Hearing Request Form
Evaluation Appeals Panel/Procedures
Timeline for Appeals Process
Appendix A: Certified Evaluation Committee
Appendix B: Contact Memo
Appendix C: Assurances, June 12, 2013
Appendix D: Board Minutes, June 12, 2013
Appendix E: Board Minutes, July 10, 2013
Appendix F: KDE Approval
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FLEMING COUNTY SCHOOLS
PROFESSIONAL GROWTH & EFFECTIVENESS: CERTIFIED EVALUATION PROCEDURES, July 2013
FLEMING COUNTY SCHOOLS
PROFESSIONAL GROWTH & EFFECTIVENESS:
EVALUATION FOR CERTIFIED PERSONNEL
July 2013
INTRODUCTION
The goal of Fleming County Schools’ certified evaluation procedures, updated for the 2013-2014
school year on the basis of our experiences with Kentucky’s Teacher and Principal Professional
Growth and Effectiveness pilot and field test and in anticipation of our adoption of the Kentucky
system in 2014-2015, is to promote teacher and leader effectiveness. The evaluation process, a
vehicle for achieving that goal, is a continuous improvement program for all certified personnel.
It includes both formative and summative evaluation based on multiple measures and data
sources. The process is designed to provide continuous growth for every certified employee.
Teacher observation and evaluation instruments are based on Domains 1, 2, 3, and 4 of the
Kentucky Framework for Teaching (adapted from Charlotte Danielson 2011). Job-specific
observation/evaluation instruments are based on standards respective of the fields: Counselor,
Library Media Specialist, and Speech Therapist. Principal/assistant principal
observation/evaluation instruments are based on Principal Professional Growth and Effectiveness
Standards (James Stronge 2012) aligned with the ISSLC Standards for School Leaders. Other
administrator observations/evaluations use the ISLLC Standards for School Leaders.
The immediate supervisor will complete the job-specific evaluation form for the employee after
gathering supporting evidence from multiple data sources, including informal and formal
observations, unit and lesson plans, classroom assessments, self-reflection and progress on
professional growth goals, student growth, and professional responsibilities. The supervisor will
hold a summative conference with the employee to discuss the completed evaluation.
A copy of the evaluation will be kept on file in the immediate supervisor’s office, and the
original will be placed in the employee’s personnel file at the central office.
Evaluations will be kept in strict confidence. Unauthorized persons shall not have access to them.
CERTIFIED EVALUATION PROCEDURES
1. Immediate supervisors shall explain and discuss the certified evaluation procedure and
criteria for evaluation with all their certified personnel annually and no later than the end
of the twentieth work day of reporting for employment.
2. The immediate supervisor of the certified school employee shall be the primary
evaluator. Additional supervisory and/or administrative personnel may be used in
addition to the primary evaluator.
3. All evaluations shall be done in writing on the job-specific, print or electronic Evaluation
Form or Forms (District Administrator, Principal/Assistant Principal, Teacher, School
Counselor, Speech Therapist, and School Library Media Specialist). Data from ongoing
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FLEMING COUNTY SCHOOLS
PROFESSIONAL GROWTH & EFFECTIVENESS: CERTIFIED EVALUATION PROCEDURES, July 2013
formative observations, conferences, and other data sources shall be used in completing
the summative evaluation. The superintendent or designee evaluates principals and
central office administrators, and the board evaluates the superintendent. Summative
evaluations on approved forms for all certified except the superintendent become a part
of the official personnel file.
4. All teacher evaluations are based on multiple data sources including informal and formal
observations, unit and lesson plans, classroom assessments, evidence of professional
growth and student achievement.
5. All monitoring and observation of performance is conducted openly.
6. Summative evaluations with multiple formative evaluations are conducted annually for
all non-tenured teachers. Summative evaluations with multiple formative evaluations are
conducted at least once every three years for all tenured teachers. Formative observations
and evaluations may occur at any time.
7. Each formal observation shall be a minimum of thirty (30) minutes in length and shall be
conducted openly and with the full knowledge of the teacher or administrator. At least
one (1) observation shall not be announced prior to the observation. The announced
observation shall be preceded by a pre-observation conference. All evaluators must have
demonstrated proficiency through Teachscape training for the Framework for Teaching
Domains 2 and 3. If the teacher asks to be observed by another teacher or content
specialist in his/her area (see #4), the observation results will be turned over to the
immediate supervisor or designee to be scored as part of the summative evaluation.
8. If requested by the teacher, observations by another teacher trained in the teacher’s
content area or by curriculum content specialists shall be provided. The selection of the
third party observer shall, if possible, be determined through mutual agreement by
evaluator and evaluatee. A teacher who exercises this option shall do so in writing to the
evaluator, by no later than February 15 of the academic year in which the summative
evaluation occurs. If the evaluator and evaluatee have not agreed upon the selection of
the third party observer within five working days of the teacher’s written request, the
evaluator shall select the third party observer.
9. Each school year, the district shall train primary evaluators in the local evaluation
process, to include recalibration with the Framework for Teaching using Teachscape or
local classroom videos.
10. The evaluator shall conduct a post-conference with the evaluatee within 7 working days
of each formal observation. The evaluatee has the opportunity to submit a written
response, which becomes a part of the official personnel file. The conference shall
include discussion of progress toward improvement goals, suggestions for improvement
goals and/or plans for corrective action.
11. A copy of the evaluation shall be provided to the person being evaluated.
12. All employees being evaluated may appeal their evaluation in writing to the evaluation
appeals committee within 7 working days. (Two members elected by certified employees
and one member appointed by the local board.) This appeal becomes a part of the official
personnel file.
13. The immediate supervisor and/or designee(s) shall conduct multiple
observations/evaluations and develop an Individual Corrective Action Plan for any
certified personnel whose initial observation results are unsatisfactory (one or more
“Ineffective” or “Does Not Meet” rating for one or more Domain or Standard on a
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FLEMING COUNTY SCHOOLS
PROFESSIONAL GROWTH & EFFECTIVENESS: CERTIFIED EVALUATION PROCEDURES, July 2013
Formative or Summative Evaluation) or for whom administration has identified an
immediate need for action. The Individual Corrective Action Plan shall be implemented
immediately and monitored at least four times during the corrective action period. While
identified needs may encompass multiple indicators within a standard or standards, the
Corrective Action Plan should address only two or three goals at a time, provide the
certified person with professional support (e.g., mentoring, coaching, opportunities to
observe exemplary practice, and other intensive professional growth opportunities), and
allow adequate time (1-4 months, depending on the extent of growth needed) for the
certified person to implement the desired change. When performance moves to at least
the “Developing” or “Growth Needed” level, the Corrective Action Plan may be revised
to address additional indicators/goals or the person may exit Corrective Action. The
Corrective Action Plan and related documentation become part of the official personnel
file.
14. All evaluations will be used when making re-employment decisions.
15. During the last two months of school, all certified personnel shall use the Personal
Professional Growth Plan (PPGP) to develop plans for professional improvement for the
following year. These plans shall be focused on a personal growth goal identified through
self-reflection and supervisor input and finalized during a conference between the
employee and supervisor.
16. The Personal Professional Growth Plans are to be submitted to immediate supervisors by
September 1. The original, signed by the employee and the supervisor, must be entered
into CIITS and submitted to Central Office for the personnel file by October 1, with a
copy kept on file in the supervisor’s office. The supervisor shall review progress toward
growth goals in conference with the certified employee by April 1 of each school year, to
be documented on the supervisor’s file copy.
17. Summative evaluations will be conducted annually for all administrators and counselors.
18. All primary evaluators, counselors, and central office administrative personnel are
required to complete and document 21 leadership hours every year (HB 301). All primary
evaluators are required to include 12 hours of initial certified evaluation training or 6
hours of update certified evaluation training in their leadership hours. Leadership hours
shall be documented by certificates on file in the district office. The superintendent will
complete the 21 hours as pursuant to KRS 156.111 and 704 KAR 3:406.
19. The evaluation plan is reviewed annually to ensure compliance with the evaluation law
and regulations.
TIMELINE
1. Personal Professional Growth Plan shall be completed, signed, and submitted to
immediate supervisors by September 1, with a copy entered in CIITS and submitted
to the superintendent’s office by October 1.
2. Supervisors shall submit to central office the staff sign-in sheet documenting their
explanation of certified evaluation procedures by the end of the twentieth day of
school. For certified personnel who begin work after the start of school, submit signin sheet by the end of their twentieth day of work.
3. Supervisors shall submit all evaluations to central office by April 1.
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FLEMING COUNTY SCHOOLS
PROFESSIONAL GROWTH & EFFECTIVENESS: CERTIFIED EVALUATION PROCEDURES, July 2013
TEACHER REFLECTIVE PRACTICE & PROFESSIONAL GROWTH PLANNING
TEMPLATE (FOR ALL CERTIFIED EXCEPT PRINCIPALS/ASSISTANT PRINCIPALS)
Teacher
EPSB ID#
School
Grade Level/Subject(s)
Part A: Initial Reflection – Establishing Priority Growth Needs
Component:
Self-Assessment:
I
D
A
E
I
D
A
E
I
D
A
E
I
D
A
E
I
D
A
E
I
D
A
E
I
D
A
E
I
D
A
E
I
D
A
E
I
D
A
E
I
D
A
E
I
D
A
E
I
D
A
E
I
D
A
E
I
D
A
E
I
D
A
E
I
D
A
E
I
D
A
E
I
D
A
E
I
D
A
E
I
D
A
E
I
D
A
E
I
D
A
E
1A - Demonstrating Knowledge of Content and Pedagogy
1B - Demonstrating Knowledge of Students
1C - Selecting Instructional Outcomes
1D - Demonstrating Knowledge of Resources
1E - Designing Coherent Instruction
1F - Designing Student Assessment
2A - Creating an Environment of Respect and Rapport
2B - Establishing a Culture for Learning
2C - Managing Classroom Procedures
2D - Managing Student Behavior
2E - Organizing Physical Space
3A - Communicating with Students
3B - Using Questioning and Discussion Techniques
3C - Engaging Students in Learning
3D - Using Assessment in Instruction
3E - Demonstrating Flexibility and Responsiveness
4A - Reflecting on Teaching
4B - Maintaining Accurate Records
4C - Communicating with Families
4D - Participating in a Professional Community
4E - Growing and Developing Professionally
4F - Demonstrating Professionalism
5A - Student Growth
Domain:
Planning & Preparation
Component:
Circle Professional Growth Priority
Components
1A
1B
1C
1D
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1E
1F
Rationale:
Select a component from those
circled for focused professional
growth goal development (Part
B):
FLEMING COUNTY SCHOOLS
PROFESSIONAL GROWTH & EFFECTIVENESS: CERTIFIED EVALUATION PROCEDURES, July 2013
The Classroom Environment
2A
2B
2C
2D
2E
Instruction
3A
3B
3C
3D
3E
Professional Responsibilities
4A
4B
4C
4D
4E
Student Growth
5A
4F
Current Level of Performance for Selected Component:
I
D
A
E
Part B: Connecting Priority Growth Needs to Professional Growth Planning
Professional Growth Goal:

What do I want to change about my practices that will effectively
impact student learning?

How can I design a plan of action to develop my personal
learning?

How will I know if I accomplish my objective?
Professional Learning
Action Plan
Resources/Support
Targeted Completion Date
Measures of Goal Attainment
(Tools/Instruments):
Expected Student Growth
Impact:
Demonstrable:
Identify the documentation intended to demonstrate your professional growth.
□ Artifacts
□ Self-Assessment
□ Ongoing Self-Reflection
□ Certificate of Completion
□ Teaming with Colleague
□ Observation Data
□ Other: (please specify)
Teacher Signature:
Date:
Administrator Signature:
Date:
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FLEMING COUNTY SCHOOLS
PROFESSIONAL GROWTH & EFFECTIVENESS: CERTIFIED EVALUATION PROCEDURES, July 2013
Part C: On-going Reflection – Progress Toward Professional Growth Goal
Date:
Status of Professional Growth Goal:
Revisions/Modifications:
Part D: Summative Reflection- Level of Attainment for Professional Growth
Goal
Date:
End of Year Reflection:
Next Steps:
Connection to Framework for
Teaching:
4A – Reflecting on Teaching
I
D
A
E
4E – Growing and Developing
Professionally
I
D
A
E
Teacher Signature:
Date:
Administrator Signature:
Date:
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FLEMING COUNTY SCHOOLS
PROFESSIONAL GROWTH & EFFECTIVENESS: CERTIFIED EVALUATION PROCEDURES, July 2013
Administrator Reflective Practice and Professional Growth Planning
Principal/Administrator
EPSB ID#
School
Grade Level/Subject(s)
Part A: Reflection on Survey Results
VAL-ED 360
TELL Kentucky
Number of Surveys
Distributed
Other:
Number of Completed
Surveys Returned
Percentage of Completed
Surveys Returned
Describe your survey population(s).
List factors that might have influenced the results.
What did teachers/staff/parents/community perceive as major strengths?
What did teachers/staff/parents/community perceive as major weaknesses?
How will you use this information for continuous professional growth?
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FLEMING COUNTY SCHOOLS
PROFESSIONAL GROWTH & EFFECTIVENESS: CERTIFIED EVALUATION PROCEDURES, July 2013
Part B: Reflection on the Standards in the Kentucky Principal Professional
Growth and Effectiveness System (Based on ISSLC Standards)
Reflect on the effectiveness and adequacy of your practice in each of the performance standards.
Provide a rating (E=Exemplary; A = Accomplished; D = Developing; I = Ineffective) on each
performance standard and list your strengths and areas for growth. A complete listing of
performance standards and indicators can be found at the end of this form.
Standard
1. Instructional Leadership
The principal/administrator fosters the success of
all students by facilitating the development,
communication, implementation, and evaluation
of a shared vision of teaching and learning that
leads to student academic growth and school
improvement.
2. School Climate
The principal/administrator fosters the success of
all students by developing, advocating, and
sustaining an academically rigorous, positive, and
safe school climate for all stakeholders.
3. Human Resource Management
The principal/administrator fosters effective
human resources management by assisting with
selection and induction, and by supporting,
evaluating, and retaining quality instructional and
support personnel.
4. Organizational Management
The principal/administrator fosters the success of
all students by supporting, managing, and
overseeing the school’s organization, operation,
and use of resources.
5. Communication and Community Relationship
The principal/administrator fosters the success of
all students by communicating and collaborating
effectively with stakeholders.
6. Professionalism
The principal/administrator fosters the success of
all students by demonstrating professional
standards and ethics, engaging in continuous
professional learning, and contributing to the
profession.
7. Student Progress
The principal/administrator’s leadership results
in acceptable, measurable student academic
growth based on established standards.
Self-Assessment
E
A
D
I
E
A
D
I
E
A
D
I
E
A
D
I
E
A
D
I
E
A
D
I
E
A
D
I
10
Strengths and areas for growth
FLEMING COUNTY SCHOOLS
PROFESSIONAL GROWTH & EFFECTIVENESS: CERTIFIED EVALUATION PROCEDURES, July 2013
Select an area of growth from the above self-reflection to focus your professional growth goals.
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FLEMING COUNTY SCHOOLS
PROFESSIONAL GROWTH & EFFECTIVENESS: CERTIFIED EVALUATION PROCEDURES, July 2013
Part C: Connecting Priority Growth Needs to Professional Growth Planning
1) Initial Reflection: Based on the areas of growth identified in Part B, complete this section at
the beginning of the school year.
Professional Growth Goal:
 What do I want to change about in my leadership or
management role that will effectively impact student learning?
 What is my personal learning necessary to make that change?
 What are the measures of success?
Professional Learning
Action Plan
Resources/Support
Measures of Goal Attainment
(Tools/Instruments):
Targeted Completion Date
Expected Student Growth Impact:
Demonstrable:
Identify the documentation intended to demonstrate your professional growth.
□ Documentation
□ Self-Assessment
□ Ongoing Self-Reflection
□ Certificate of Completion
□ Teaming with Colleague
□ Observation Data
□ Other: (please specify)
Administrator’s Signature:
Date:
Evaluator’s Signature:
Date:
2) On-going Reflection: Complete this section at mid-year to identify progress toward each
Professional Growth Goal
Date
Status of Professional Growth Goal
Revisions/Modifications
Administrator’s Signature:
Date:
Evaluator’s Signature:
Date:
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FLEMING COUNTY SCHOOLS
PROFESSIONAL GROWTH & EFFECTIVENESS: CERTIFIED EVALUATION PROCEDURES, July 2013
3) Summative Reflection: Complete this section at the end of the year to describe the level of
attainment for each Professional Growth Goal
Date:
End of Year Reflection:
Next Steps:
Administrator’s Signature:
Date:
Supervisor’s Signature:
Date:
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FLEMING COUNTY SCHOOLS
PROFESSIONAL GROWTH & EFFECTIVENESS: CERTIFIED EVALUATION PROCEDURES, July 2013
TEACHER PRE-OBSERVATION DOCUMENT
Teacher
EPSB ID#
School
Grade Level/Subject(s)
Observer
Date of Conference
Preconference (Planning Conference)
Questions for Discussion:
Notes:
What is your identified student learning target(s)?
To which part of your curriculum does this lesson relate?
How does this learning fit in the sequence of learning for
this class?
Briefly describe the students in this class, including those
with special needs.
How will you engage the students in the learning? What
will you do? What will the students do? Will the students
work in groups, or individually, or as a large group?
Provide any materials that the students will be using.
How will you differentiate instruction for individuals or
groups of students?
How and when will you know whether the students have
achieved the learning target(s)?
Is there anything that you would like me to specifically
observe during the lesson?
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FLEMING COUNTY SCHOOLS
PROFESSIONAL GROWTH & EFFECTIVENESS: CERTIFIED EVALUATION PROCEDURES, July 2013
OBSERVATION NOTES
Teacher Name:
Physical Classroom Layout:
Date:
Beginning Time:
Ending Time:
Number of
Students:
Other General
Information:
Time
Actions and Statements/Questions by Teacher and Students
(Use additional pages as needed)
Use additional pages as needed to scrip observation.
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Domain/
Component
FLEMING COUNTY SCHOOLS
PROFESSIONAL GROWTH & EFFECTIVENESS: CERTIFIED EVALUATION PROCEDURES, July 2013
OBSERVATION EVIDENCE
Component
2a
Creating an
Environment of
Respect and
Rapport
Ineffective


Patterns of classroom
interactions, both between
the teacher and students and
among students, are mostly
negative, inappropriate, or
insensitive to students' ages,
cultural backgrounds, and
developmental levels.
Interactions are characterized
by sarcasm, put-downs, or
conflict.
Teacher does not deal with
disrespectful behavior.
Developing



Patterns of classroom
interactions, both between
the teacher and students and
among students, are generally
appropriate but may reflect
occasional inconsistencies,
favoritism, and disregard for
students' ages, cultures, and
developmental levels.
Students rarely demonstrate
disrespect for one another.
Teacher attempts to respond
to disrespectful behavior, with
uneven results. The net result
of the interactions is neutral,
conveying neither warmth nor
conflict.
Evidence
16
Accomplished



Teacher-student interactions
are friendly and demonstrate
general caring and respect.
Such interactions are
appropriate to the ages of the
students.
Students exhibit respect for
the teacher. Interactions
among students are generally
polite and respectful.
Teacher responds successfully
to disrespectful behavior
among students. The net
result of the interactions is
polite and respectful, but
impersonal.
Exemplary


Classroom interactions among
the teacher and individual
students are highly respectful,
reflecting genuine warmth
and caring and sensitivity to
students as individuals.
Students exhibit respect for
the teacher and contribute to
high levels of civil interaction
between all members of the
class. The net result of
interactions is that of
connections with students as
individuals.
FLEMING COUNTY SCHOOLS
PROFESSIONAL GROWTH & EFFECTIVENESS: CERTIFIED EVALUATION PROCEDURES, July 2013
Component
2b
Establishing a
Culture for Learning
Ineffective


The classroom culture is
characterized by a lack of
teacher or student
commitment to the learning
and/or little or no investment
of student energy into the
task at hand. Hard work is
not expected or valued.
Medium or low expectations
for student achievement are
the norm, with high
expectations for learning
reserved for only one or two
students
Developing



Accomplished
The classroom culture is
characterized by little
commitment to learning by
teacher or students.
The teacher appears to be
only going through the
motions, and students
indicate that they are
interested in completion of a
task, rather than quality.
The teacher conveys that
student success is the result
of natural ability rather than
hard work; high expectations
for learning are reserved for
those students thought to
have a natural aptitude for
the subject.
Evidence
17



The classroom culture is a
cognitively busy place where
learning is valued by all, with
high expectations for learning
being the norm for most
students.
The teacher conveys that with
hard work students can be
successful. Students
understand their role as
learners and consistently
expend effort to learn.
Classroom interactions
support learning and hard
work.
Exemplary



The classroom culture is a
cognitively vibrant place,
characterized by a shared
belief in the importance of
learning.
The teacher conveys high
expectations for learning by all
students and insists on hard
work.
Students assume
responsibility for high quality
by initiating improvements,
making revisions, adding
detail, and/or helping peers.
FLEMING COUNTY SCHOOLS
PROFESSIONAL GROWTH & EFFECTIVENESS: CERTIFIED EVALUATION PROCEDURES, July 2013
Component
2c
Managing
Classroom
Procedures
Ineffective



Much instructional time is lost
through inefficient classroom
routines and procedures.
There is little or no evidence
that the teacher is managing
instructional groups,
transitions, and /or the
handling of materials and
supplies effectively.
There is little evidence that
students know or follow
established routines.
Developing



Some instructional time is lost
through only partially
effective classroom routines
and procedures.
The teacher’s management of
instructional groups,
transitions, and/or the
handling of materials and
supplies is inconsistent, the
result being some disruption
of learning.
With regular guidance and
prompting¸ students follow
established routines.
Evidence
18
Accomplished



There is little loss of
instructional time because of
effective classroom routines
and procedures.
The teacher’s management of
instructional groups and the
handling of materials and
supplies are consistently
successful.
With minimal guidance and
prompting students follow
established classroom
routines.
Exemplary



Instructional time is
maximized because of
efficient routine and
procedures.
Students contribute to the
management of instructional
groups, transitions, and the
handling of materials and
supplies.
Routines are well understood
and may be initiated by
students.
FLEMING COUNTY SCHOOLS
PROFESSIONAL GROWTH & EFFECTIVENESS: CERTIFIED EVALUATION PROCEDURES, July 2013
Component
2d
Managing Student
Behavior
Ineffective



There appear to be no
established standards of
conduct and little or no
teacher monitoring of student
behavior.
Students challenge the
standards of conduct.
Response to students’
misbehavior is repressive or
disrespectful of student
dignity
Developing



Standards of conduct appear
to have been established, but
their implementation is
inconsistent.
Teacher tries, with uneven
results, to monitor student
behavior and respond to
student misbehavior.
There is inconsistent
implementation of the
standards of conduct.
Evidence
19
Accomplished



Student behavior is generally
appropriate.
The teacher monitors student
behavior against established
standards of conduct.
Teacher response to student
misbehavior is consistent,
proportionate, respectful to
students, and effective.
Exemplary




Student behavior is entirely
appropriate.
Students take an active role in
monitoring their own
behavior and that of other
students against standards of
conduct.
Teachers’ monitoring of
student behavior is subtle and
preventative.
Teacher’s response to student
misbehavior is sensitive to
individual student needs and
respects students’ dignity.
FLEMING COUNTY SCHOOLS
PROFESSIONAL GROWTH & EFFECTIVENESS: CERTIFIED EVALUATION PROCEDURES, July 2013
Component
2e
Organizing Physical
Space
Ineffective



The physical environment is
unsafe, or many students don’t
have access to learning
resources.
There is poor coordination
between the lesson activities
and the arrangement of
furniture and resources,
including computer technology.
Accomplished
Developing



The classroom is safe, and
essential learning is accessible
to most students.
The teacher’s use of physical
resources, including computer
technology, is moderately
effective.
Teacher makes some attempt
to modify the physical
arrangement to suit learning
activities, with partial success.
Evidence
20


The classroom is safe, and
learning is accessible to all
students; teacher ensures that
the physical arrangement is
appropriate to the learning
activities.
Teacher makes effective use of
physical resources, including
computer technology.
Exemplary



The classroom is safe, and
learning is accessible to all
students, including those with
special needs.
Teacher makes effective use of
physical resources, including
computer technology.
The teacher ensures that the
physical arrangement is
appropriate to the learning
activities.
FLEMING COUNTY SCHOOLS
PROFESSIONAL GROWTH & EFFECTIVENESS: CERTIFIED EVALUATION PROCEDURES, July 2013
Component
3a
Ineffective

Communicating
with Students




The instructional purpose of
the lesson is unclear to
students, and the directions
and procedures are confusing.
The teacher’s explanation of
the content contains major
errors.
The teacher’s spoken or
written language contains
errors.
The teacher’s spoken or
written language contains
errors of grammar or syntax
The teacher’s vocabulary is
inappropriate, vague, or used
incorrectly, leaving students
confused.
Accomplished
Developing




The teacher’s attempt to
explain the instructional
purpose has only limited
success, and/or directions and
procedures must be clarified
after initial student confusion.
The teacher’s explanation of
the content may contain
minor errors; some portions
are clear; other portions are
difficult to follow.
The teacher’s explanation
consists of a monologue, with
no invitation to the students
for intellectual engagement.
Teacher’s spoken language is
correct; however, his or her
vocabulary is limited, or not
fully appropriate to the
students’ ages or
backgrounds.
Evidence
21




The teacher clearly
communicates instructional
purpose of the lesson,
including where it is situated
within the broader learning,
and explains procedures and
directions clearly.
Teacher’s explanation of
content is well scaffolded,
clear and accurate, and
connects with students’
knowledge and experience.
During the explanation of
content, the teacher invites
student intellectual
engagement.
Teacher’s spoken and written
language is clear and correct
and uses vocabulary
appropriate to the students’
ages and interests.
Exemplary




The teacher links the
instructional purpose of the
lesson to the students
interests; the directions and
procedures are clear and
anticipate possible student
misunderstanding.
The teacher’s explanation of
content is thorough and clear,
developing conceptual
understanding through artful
scaffolding and connecting
with students’ interest.
Students contribute to
extending the content and
help explain concepts to their
classmates.
The teacher’s spoken and
written language is
expressive, and the teacher
finds opportunities to extend
students’ vocabularies.
FLEMING COUNTY SCHOOLS
PROFESSIONAL GROWTH & EFFECTIVENESS: CERTIFIED EVALUATION PROCEDURES, July 2013
Component
3b
Using Questioning
and Discussion
Techniques
Ineffective



Teacher’s questions are of low
cognitive challenge, require
single correct responses, and
are asked in rapid succession.
Interaction between teacher
and students is predominantly
recitation style, with the
teacher mediating all
questions and answers.
A few students dominate the
discussion.
Developing



Teacher’s questions lead
students through a single path
of inquiry, with answers
seemingly determined in
advance.
Alternatively, the teacher
attempts to frame some
questions designed to
promote student thinking and
understanding, but only a few
students are involved.
Teacher attempts to engage
all students in the discussion
and to encourage them to
respond to one another, but
with uneven results.
Evidence
22
Accomplished



Although the teacher may use
some low-level questions, he
or she asks the students
questions designed to
promote thinking and
understanding.
Teacher creates a genuine
discussion among students,
providing adequate time for
students to respond and
stepping aside when
appropriate.
Teacher successfully engages
most students in the
discussion, employing a range
of strategies to ensure that
most students are heard.
Exemplary



Teacher uses a variety or
series of questions or prompts
to challenge students
cognitively, advance high-level
thinking and discourse, and
promote metacognition.
Students formulate many
questions, initiate topics, and
make unsolicited
contributions.
Students themselves ensure
that all voices are heard in the
discussion.
FLEMING COUNTY SCHOOLS
PROFESSIONAL GROWTH & EFFECTIVENESS: CERTIFIED EVALUATION PROCEDURES, July 2013
Component
3c
Engaging Students in
Learning
Ineffective



The learning tasks and

activities, materials, resources,
instructional groups and
technology are poorly aligned
with the instructional outcomes
or require only rote responses.
The pace of the lesson is too

slow or too rushed.
Few students are intellectually
engaged or interested.
Accomplished
Developing
The learning tasks and activities
are partially aligned with the
instructional outcomes but
require only minimal thinking
by students, allowing most to
be passive or merely compliant.
The pacing of the lesson may
not provide students the time
needed to be intellectually
engaged.


Exemplary
The learning tasks and activities 
are aligned with instructional
outcomes and designed to
challenge student thinking, the
result being that most students
display active intellectual
engagement with important
and challenging content and are 
supported in that engagement
by teacher scaffolding.
The pacing of the lesson is
appropriate, providing most
students the time needed to be 
intellectually engaged.

Evidence
23
Virtually all students are
intellectually engaged in
challenging content through
well-designed learning tasks
and suitable scaffolding by the
teacher and fully aligned with
the instructional outcomes.
In addition, there is evidence of
some student initiation of
inquiry and of student
contribution to the exploration
of important content.
The pacing of the lesson
provides students the time
needed to intellectually engage
with and reflect upon their
learning and to consolidate
their understanding.
Students may have some choice
in how they complete tasks and
may serve as resources for one
another.
FLEMING COUNTY SCHOOLS
PROFESSIONAL GROWTH & EFFECTIVENESS: CERTIFIED EVALUATION PROCEDURES, July 2013
Component
3d
Using Assessment in
Instruction
Ineffective


There is little or no assessment
or monitoring of student
learning; feedback is absent or
of poor quality.
Students do not appear to be
aware of the assessment
criteria and do not engage in
self-assessment.
Accomplished
Developing


Assessment is used sporadically
by teacher and/or students to
support instruction through
some monitoring of progress in
learning.
Feedback to students is
general, students appear to be
only partially aware of the
assessment criteria used to
evaluate their work, and few
assess their own work.



Assessment is used regularly by
teacher and/or students during
the lesson through monitoring
of learning progress and results
in accurate, specific feedback
that advances learning.
Students appear to be aware of
the assessment criteria; some
of them engage in selfassessment
Questions, prompts,
assessments are used to
diagnose evidence of learning.
Exemplary





Evidence
24
Assessment is fully integrated
into instruction through
extensive use of formative
assessment.
Students appear to be aware of,
and there is some evidence that
they have contributed to, the
assessment criteria
Students self-assess and
monitor their progress.
A variety of feedback, from
both their teacher and their
peers, is accurate, specific, and
advances learning.
Questions, prompts,
assessments are used regularly
to diagnose evidence of
learning by individual students.
FLEMING COUNTY SCHOOLS
PROFESSIONAL GROWTH & EFFECTIVENESS: CERTIFIED EVALUATION PROCEDURES, July 2013
Component
3e
Demonstrating
Flexibility and
Responsiveness
Ineffective


Teacher adheres to the
instruction plan in spite of
evidence of poor student
understanding or lack of
interest.
Teacher ignores student
questions; when students
experience difficulty, the
teacher blames the students or
their home environment.
Developing


Teacher attempts to modify the 
lesson when needed and to
respond to student questions
and interests, with moderate
success.
Teacher accepts responsibility
for student success but has only
a limited repertoire of

strategies to draw upon.
Evidence
25
Accomplished
Teacher promotes the

successful learning of all
students, making minor
adjustments as needed to
instruction plans and
accommodating student
questions, needs, and interests.
Drawing on a broad repertoire
of strategies, the teacher

persists in seeking approaches
for students who have difficulty
learning.
Exemplary
Teacher seizes an opportunity
to enhance learning, building
on a spontaneous even or
student interests, or
successfully adjusts and
differentiates instruction to
address individual student
misunderstandings.
Teacher persists in seeking
effective approaches for
students who need help, using
an extensive repertoire of
instructional strategies and
soliciting additional resources
from the school or community.
FLEMING COUNTY SCHOOLS
PROFESSIONAL GROWTH & EFFECTIVENESS: CERTIFIED EVALUATION PROCEDURES, July 2013
Strengths of the Lesson
Areas for Growth
26
FLEMING COUNTY SCHOOLS
PROFESSIONAL GROWTH & EFFECTIVENESS: CERTIFIED EVALUATION PROCEDURES, July 2013
POST-OBSERVATION DOCUMENT
Teacher
EPSB ID#
School
Grade Level/Subject(s)
Observer
Date of Conference
For each of the following standards, reflect on the lesson that was observed using the following guiding questions to focus
your reflections:
In general, how successful was the lesson? Did the students
achieve the learning targets? How do you know, and what will
you do for those students who did not?
In addition to the student work witnessed by the observer,
what other student work samples, evidence or artifacts
assisted you in making your determination for question one?
To what extent did classroom procedures, student conduct,
and physical space contribute to or hinder student learning?
Did you depart from your plan? If so, how and why?
If you had an opportunity to teach this lesson again to the
same group of students, what would you do differently, and
why?
What do you see as the next step(s) in your professional
growth for addressing the needs you have identified through
personal reflection?
Evaluator’s Formative Observation Rating:
Domain 2: The Classroom
Environment
A: Creating an Environment of
Respect and Rapport
B: Establishing a Culture for
Learning
C: Managing Classroom
Procedures
Domain 3: Instruction
Rating:
I
D
A
E
I
D
A
E
I
D
A
E
D: Managing Student Behavior
I
D
A
E
E: Organizing Physical Space
I
D
A
E
A: Communicating with
Students
B: Using Questioning and
Discussion Techniques
C: Engaging Students in
Learning
D: Using Assessment in
Instruction
E: Demonstrating Flexibility
27
Rating:
I
D
A
E
I
D
A
E
I
D
A
E
I
D
A
E
I
D
A
E
FLEMING COUNTY SCHOOLS
PROFESSIONAL GROWTH & EFFECTIVENESS: CERTIFIED EVALUATION PROCEDURES, July 2013
SUMMATIVE EVALUATION FROM MULTIPLE DATA SOURCES: Teacher Professional Growth and Effectiveness
Teacher
EPSB ID#
Grade Level / Subject(s)
Observer
Post-Observation Conference Date
Domain 1: Planning &
Preparation
A: Knowledge of Content &
Pedagogy
B: Demonstrating Knowledge of
Students
C: Setting Instructional
Outcomes
D: Demonstrating Knowledge of
Resources
E: Designing Coherent
Instruction
F: Designing Student
Assessments
Domain 3: Instruction
A: Communicating with
Students
B: Using Questioning and
Discussion Techniques
C: Engaging Students in
Learning
D: Using Assessment in
Instruction
E: Demonstrating Flexibility
Rating
I
D
A
E
I
D
A
E
I
D
A
E
I
D
A
E
I
D
A
E
I
D
A
E
Rating
I
D
A
E
I
D
A
E
I
D
A
E
I
D
A
E
I
D
A
E
Domain 2: The Classroom
Environment
A: Creating an Environment of
Respect and Rapport
B: Establishing a Culture for
Learning
C: Managing Classroom
Procedures
D: Managing Student Behavior
E: Organizing Physical Space
Domain 4: Professional Growth
A: Reflecting on Teaching
B: Maintaining Accurate Records
C: Communicating with Families
D: Participating in a Professional
Community
E: Growing and Developing
Professionally
F: Showing Professionalism
Rating
I
D
A
E
I
D
A
E
I
D
A
E
I
D
A
E
I
D
A
E
Rating
I
D
A
E
I
D
A
E
I
D
A
E
I
D
A
E
I
D
A
E
I
D
A
E
Strengths/Areas for Growth
Recommendations:
Continue Employment _____
Additional Evaluation _____
Not Recommended _____
_____________________________________ __________
_____________________________
Teacher’s Signature*
Date
Evaluator’s Signature
*Denotes sharing of results, not necessarily agreement with the ratings
28
_________
Date
FLEMING COUNTY SCHOOLS
PROFESSIONAL GROWTH & EFFECTIVENESS: CERTIFIED EVALUATION PROCEDURES, July 2013
FLEMING COUNTY SCHOOLS
EVALUATION FORM
Use this cover page for all speech therapist evaluations!
________ FORMATIVE
_______ ANNOUNCED
________ SUMMATIVE
_______ UNANNOUNCED
________________________
OBSERVEE
________________________
IMMEDIATE SUPERVISOR
________________________
OBSERVER
________________________
POSITION
________________________
DATE
________________________
START TIME
DATA USED:
_____ FORMAL OBSERVATIONS
_____ INFORMAL OBSERVATIONS
_____ REFFERAL RECORDS, INCLUDING
REFFERALS TO AGENCIES
_____ DIAGNOSTIC AND ONGOING ASSESSMENT
RECORDS
_____ PLACEMENT, EVALUATION AND REEVALUATION RECORDS
_____ CASE HISTORIES
_____ LESSON PLANS
_____ THERAPY CONNECTIONS TO CURRICULUM
_________________________
SCHOOL
_________________________
END TIME
_____ EVIDENCE OF COLLABORATION WITH
CLASSROOM TEACHERS
_____ EVIDENCE OF PROFESSIONAL GROWTH
AND LEADERSHIP
_____ CASE LOAD SCHEDULES
_____ PROGRESS REPORTS TO PARENTS/
GUARDIANS
_____ LOCAL, STATE & NATIONAL STUDENT
PERFORMANCE
DATA
_____ OTHER (PLEASE LIST):
CURRENT PROFESSIONAL GROWTH GOALS: ________________________________________________
__________________________________________________________________________________________
PROFESSIONAL GROWTH NEEDS OR AREAS OF STRENGTH:
EMPLOYEE COMMENTS:
RECOMMENDATIONS:
_____ CONTINUE EMPLOYMENT
_____ ADDITIONAL EVALUATION _____ NOT RECOMMENDED
_________________________________
Speech Therapist Signature
Date
________________________________
Evaluator Signature
Date
29
FLEMING COUNTY SCHOOLS
PROFESSIONAL GROWTH & EFFECTIVENESS: CERTIFIED EVALUATION PROCEDURES, July 2013
By signing this form, I acknowledge that I have seen and discussed this evaluation with the evaluator. Within 7 working days, if I desire, I
will submit my written comments. Additionally, I am aware that I have the right to appeal this evaluation to the Evaluation Appeals
Committee.
Fleming County Schools
Speech Therapist Evaluation Form
(Adapted from Kenton County)
Page 1 of 5
Name:
STANDARD 1:
Procedures
School:
Assignment:
Year:
Implements Assessment
STANDARD 2: Demonstrates Readiness to
Teach
STANDARD 3: Demonstrates a Proficiently
Managed Environment
PERFORMANCES
1.1. Assists and guides teachers through the
referral process
1.2. Provides screening to identify need for
further assessment.
1.3 Provides a thorough assessment and
diagnosis.
1.4. Maintains ongoing records of referred,
screened, and eligible students.
1.5. Follows timelines from initial referral to
placement.
1.6. Completes all forms as required before
placement and re-evaluation.
1.7. Compiles case history as needed.
1.8. Assists in referrals to agencies.
Standard 1 Comments:
PERFORMANCES
2.1. Selects appropriate student objectives as
dictated by ARC and IEP.
2.2. Selects appropriate learning experiences.
2.3. Uses time effectively.
2.4. Prepares instruction on the basis of
individual needs.
2.5. Develops a therapeutic program.
2.6 Schedules caseload in an efficient and
cooperative manner.
PERFORMANCES
3.1. Arranges setting to support learner activities
3.2. Provides for a safe and orderly environment.
3.3. Uses classroom procedures that are clear
and easily managed.
3.4. Uses classroom procedures that permit
independent and interdependent learning.
Standard 2 Comments
Standard 3 Comments
30
FLEMING COUNTY SCHOOLS
PROFESSIONAL GROWTH & EFFECTIVENESS: CERTIFIED EVALUATION PROCEDURES, July 2013
Speech Therapist Summative Form
Page 2 of 5
STANDARD 4: Demonstrates Proficiency in
Managing Student Behavior
STANDARD 5: Integrates the Curriculum So
That Students Can Make
Connection Between Knowledge and
Experiences
STANDARD 6: Teaches the Skills Necessary
for Students to Become
Productive Members of Various Groups
PERFORMANCES
4.1. Establishes and clearly communicates
expectations.
4.2. Reinforces acceptable student behaviors.
4.3. Uses appropriate consequences for altering
unacceptable student behaviors.
4.4. Monitors student behaviors.
4.5. Holds each student accountable for his/her
own behaviors.
4.6. Creates a climate in which students display
initiative and accept responsibility
for learning and conduct.
4.7. Demonstrates fairness and consistency in
enforcing behavior expectations.
4.8. Manages disruptive behavior constructively
while maintaining instructional momentum.
Standard 4 Comments
PERFORMANCES
5.1. Implements therapy related to classroom
curriculum when possible.
5.2. Designs and implements themes of interest
to students.
5.3. Provides for critical differences of students
in curriculum and instruction
planning and implementation.
5.4. Uses student performance to evaluate
growth.
5.5. Regularly guides students to understand
content from appropriate diverse, multicultural,
or global perspectives.
PERFORMANCES
6.1. Teaches the skills needed for
interdependence to work effectively in groups
(taking turns and respecting views of others;
teaches skills for group communication listening, speaking)
Standard 5 Comments
Standard 6 Comments
31
FLEMING COUNTY SCHOOLS
PROFESSIONAL GROWTH & EFFECTIVENESS: CERTIFIED EVALUATION PROCEDURES, July 2013
Speech Therapist Summative Form
Page 3 of 5
STANDARD 7: Uses a Variety of Effective
Teaching Techniques, Equipment, Media, and
Materials
STANDARD 8: Uses Teaching Strategies That
Increase Motivation
STANDARD 9: Reports to Parent/ guardian on
the Basis of the Result of Student Progress
Assessment
PERFORMANCES
7.1. Uses cooperative learning strategies, when
appropriate.
7.2. Provides multi-activities (e.g. learning
centers, technology)
7.3. Selects teaching techniques that match the
readiness of students to learn.
7.4. Provides for independent and interdependent
learning.
7.5. Maintains a schedule that assures students
will experience success.
7.6. Uses a variety of questioning techniques
(e.g. signal, sample, redirection, individual or
private response, prompting, clarification,
refocusing, pausing after asking a question, etc.)
7.7. Demonstrates knowledge about technology
in the speech environment.
7.8. Incorporates use of technology into
instructional plan, when possible.
7.9. Uses community resources to enhance
instruction.
tandard 7 Comments
PERFORMANCES
8.1 Is knowledgeable of Total Communication
Approach
8.2. Provides all students with the opportunity
for successful experiences.
8.3. Demonstrates high expectations.
8.4. Demonstrates a high level of concern for
student success.
8.5. Communicates a positive classroom climate
of mutual respect.
8.6. Promotes interest through personalizing
instruction and novel approaches.
8.7. Provides knowledge of results that are
meaningful and timely.
8.8. Provides specific feedback.
8.9. Demonstrates a caring attitude.
8.10. Demonstrates consistent communication
with parent/guardian.
PERFORMANCES
9.1. Prepares paperwork in advance and has
necessary forms available for parent
conferences.
9.2. Uses narrative methods of reporting student
progress when appropriate.
9.3. Shows actual expectations met by student.
9.4. Conducts conferences with parent/guardian.
9.5. Reports so students are not compared to
other students.
9.6. Maintains ongoing communication with
parent/guardian.
9.7. Provides information regarding
agencies/programs available within the
community as needed.
Standard 8 Comments
Standard 9 Comments
32
FLEMING COUNTY SCHOOLS
PROFESSIONAL GROWTH & EFFECTIVENESS: CERTIFIED EVALUATION PROCEDURES, July 2013
Speech Therapist Summative Form
Page 4 of 5
STANDARD 10: Collaborates with Teacher
and Staff
STANDARD 11: Meets Professional Standards
STANDARD 12: Uses Professional Growth
Activities to Improve the
Speech Therapy Program
PERFORMANCES
10.1. Plans with classroom teachers and staff to
implement therapy.
10.2. Cooperatively develops IEP goals and
objectives with Special Education teachers who
have students with speech services
10.3. Serves as a consultant on topics regarding
speech/language development.
10.4. Assists in proper referrals of individual to
agencies and specialists in the community as
appropriate.
10.5. Shares instructional materials and media.
PERFORMANCES
11.1. Assumes responsibility for requisitioning
and maintaining needed equipment and
materials, as provided by the Board.
11.2. Meets assigned time frames.
11.3. Serves on committees.
11.4. Fulfills out-of-class obligations/duties.
11.5. Maintains confidentiality regarding
students.
11.6. Shows positive working relationship with
faculty and staff.
11.7. Follows proper channels to address issues
and problems.
11.8. Shows proper regard toward students.
11.9. Demonstrates good judgment in decision
making.
11.10. Seeks further education/training.
11.11. Participates in workshops, seminars, and
other professional growth opportunities.
11.12. Belongs to professional organizations.
11.13. Establishes a pattern of dependability by
being punctual and having regular attendance.
11.14. Adheres to the professional code of ethics.
Standard 11 Comments
PERFORMANCES
12.1. Identifies professional growth activities
which will improve the speech therapy program.
12.2. Develops Professional Growth Plan.
12.3. Develops a plan that is congruent with the
school and district mission and goals.
12.4. Revises Professional Growth Plan as goals
change.
Standard 10 Comments
33
Standard 12 Comments
FLEMING COUNTY SCHOOLS
PROFESSIONAL GROWTH & EFFECTIVENESS: CERTIFIED EVALUATION PROCEDURES, July 2013
Fleming County Schools: Speech Therapist Summative Form
Name:
Page 5 of 5
Year:
STANDARD 1: Implements
Assessment Procedures
STANDARD 2: Demonstrates
Readiness to Teach
STANDARD 3: Demonstrates a
Proficiently Managed Environment
STANDARD 4: Demonstrates
Proficiency in Managing Student
Behavior
RATING _______
RATING _______
RATING _______
RATING _______
STANDARD 5: Integrates the
Curriculum So That Students Can Make
Connections Between Knowledge and
Experiences
STANDARD 6: Teaches the Skills
Necessary for Students to Become
Productive Members of Various Groups
STANDARD 7: Uses a Variety of
Effective Teaching Techniques,
Equipment, Media, and Materials
STANDARD 8: Uses Teaching
Strategies That Increase Motivation
RATING _______
RATING _______
RATING _______
RATING _______
STANDARD 9: Reports to Parent/
guardian on the Basis of the Result of
Student Progress Assessment
STANDARD 10: Collaborates with
Teacher and Staff
STANDARD 11: Meets Professional
Standards
STANDARD 12: Uses Professional
Growth Activities to Improve the
Speech Therapy Program
RATING _______
RATING _______
RATING _______
RATING _______
Rating Scale:
4 = Exemplary
3= Accomplished
2 = Developing (May need to revise Professional Growth Plan)
1 = Ineffective (Requires Corrective Action Plan)
N/A = Not Applicable
34
FLEMING COUNTY SCHOOLS
PROFESSIONAL GROWTH & EFFECTIVENESS: CERTIFIED EVALUATION PROCEDURES, July 2013
FLEMING COUNTY SCHOOLS
EVALUATION FORM
Use this cover page for all library media specialist evaluations!
________ FORMATIVE
_______ ANNOUNCED
________ SUMMATIVE
_______ UNANNOUNCED
________________________
OBSERVEE
________________________
IMMEDIATE SUPERVISOR
________________________
OBSERVER
________________________
POSITION
________________________
DATE
________________________
START TIME
DATA USED:
_____ FORMAL OBSERVATIONS
_____ INFORMAL OBSERVATIONS
_____ LESSON PLANS
_____ PLANS FOR LIBRARY MEDIA PROGRAM
_____ EVIDENCE OF COLLABORATION WITH
CLASSROOM TEACHERS
_____ ORGANIZATION & CLASSIFICATION OF
LIBRARY MATERIALS
_________________________
SCHOOL
_________________________
END TIME
_____ COLLECTION INVENTORIES
_____ PURCHASING RECORDS
_____ EVIDENCE OF PROFESSIONAL GROWTH
AND LEADERSHIP
_____ LOCAL, STATE & NATIONAL STUDENT
PERFORMANCE
DATA
_____ OTHER (PLEASE LIST):
CURRENT PROFESSIONAL GROWTH GOALS: ________________________________________________
__________________________________________________________________________________________
PROFESSIONAL GROWTH NEEDS OR AREAS OF STRENGTH:
EMPLOYEE COMMENTS:
RECOMMENDATIONS:
_____ CONTINUE EMPLOYMENT
_____ ADDITIONAL EVALUATION _____ NOT RECOMMENDED
_________________________________
Library Media Specialist Signature
Date
________________________________
Evaluator Signature
Date
By signing this form, I acknowledge that I have seen and discussed this evaluation with the evaluator. Within 7 working days, if I desire, I
will submit my written comments. Additionally, I am aware that I have the right to appeal this evaluation to the Evaluation Appeals
Committee.
35
FLEMING COUNTY SCHOOLS
PROFESSIONAL GROWTH & EFFECTIVENESS: CERTIFIED EVALUATION PROCEDURES, July 2013
Fleming County Schools
School Library Media Specialist Evaluation Form
(Adapted from Kenton County)
Page 1 of 3
Name:
School:
Assignment:
Year:
STANDARD 1: A School Library Media Specialist demonstrates
proficiency in the management and administration of the library media
center.
STANDARD 2: A School Library Media Specialist provides exemplary
resources through collection development.
PERFORMANCES
1.1. Plans long and short range goals of the library media center program
with faculty, administration, and students.
1.2. Plans the budget with the administration, school-based councils and/or
advisory committees, based on the needs and objectives of the library
media center program.
1.3. Administers the budget according to the goals and objectives of the
program.
1.4. Develops and/or follows library media center policies e.g. materials
selection, collection development, circulation, challenged materials,
copyright, and technology.
1.5. Develops plans for maintaining a technologically current facility and
program.
1.6. Organizes, classifies, and catalogs library materials following
nationally recognized professional standards such as AACR2 (Anglo
American Cataloging Rules), latest edition Dewey or Library of Congress,
MARC format.
1.7. Solicits suggestions from and communicates with faculty and students
about services, materials, programs and facilities.
1.8. Evaluates programs, services, facilities, and materials informally and
formally on a continuous basis identifying strengths and weaknesses.
1.9. Organizes and maintains the library media center as a functional
attractive, safe, and orderly environment for optimal use by students and
faculty.
1.10. Publicizes the library media center programs, services, and materials.
1. 11. Is responsible for the proper use of the facility, materials, and
equipment.
1. 12. May plan and/or participate in special projects or proposals, e.g.
book fairs.
1. 13. Trains and supervises library media center clerical staff, volunteers,
and student helpers.
PERFORMANCES
2. 1. Follows the district approved selection policy, which includes a
procedure for the reconsideration of materials.
2.2. Possesses broad knowledge of the school curriculum and plans with
teachers and administration for development of collection of materials to
support the curriculum and address learning needs identified through
student assessment data.
2.3 Uses formative and summative student performance data to inform
selection, acquisition, circulation and maintenance of materials and to
guide student research, inquiry, and investigations.
2.4. Chooses materials using selection tools, bibliographies, periodical
reviews workshop and professional judgment recommendations.
2.5. Maintains a professional collection.
2.6. Demonstrates competency in selection, acquisition, circulation, and
maintenance of materials, technology, and equipment which support the
school's curriculum and educational philosophy.
2.7. Keeps automated catalog current.
2.8. Maintains statistical records and shelf list needed to verify collection
of the library media center holdings.
2.9. Makes general repairs, weeds collection, and takes annual inventory.
STANDARD 1 COMMENTS
STANDARD 2 COMMENTS
36
FLEMING COUNTY SCHOOLS
PROFESSIONAL GROWTH & EFFECTIVENESS: CERTIFIED EVALUATION PROCEDURES, July 2013
Fleming County Schools: Library Media Specialist Evaluation Form
Name:
Year:
STANDARD 3: A School Library Media
Specialist provides an effective library media
program through services.
STANDARD 4: A School Library Media
Specialist enables students to become effective
information users.
PERFORMANCES
3. 1. Exercises a supportive role and serves as a
catalyst in insuring the library media center is
central to the instructional program of the
school.
3.2. Participates as a member of the instructional
team (s) in curriculum development projects and
plans regularly
with teachers, as scheduling permits.
3.3. Provides the leadership and develops
expertise for the incorporation of information
and instructional technologies
into the school curriculum.
3.4. Provides training to staff in use of new
materials, technology, and equipment
demonstrating practical applications for
curriculum connections.
3.5. Supports classroom teachers as a consultant
in the development of instructional units,
activities, and curriculum with print and nonprint materials.
3.6. Assists faculty in the selection of materials
to supplement classroom instruction.
3.7. Establishes positive rapport with staff and
students.
3.8. Makes the library media center and its
resources accessible to students and faculty.
3.9. Initiates flexible use of the library media
center by individual, small groups, and large
groups for research, browsing, recreational
reading, and listening.
3. 10. Provides orientation for new faculty and
students.
3.11. Maintains effective communication with
staff and students e.g. informs faculty and
students of new acquisitions and services.
3.12. Is available as a personal resource for all
students and faculty.
PERFORMANCES
4. 1. Plans and implements a library media
center program of library information skills in
collaboration with classroom teachers toward the
achievement of the goals of education reform
and the academic expectations.
4.2. Informally evaluates needs of diverse
individuals and groups and provides appropriate
learning experiences that guide students to
understand content from appropriate diverse,
multicultural, or global perspectives.
4.3. Creates a climate conducive to learning in
which students display initiative and assume a
personal responsibility for learning and conduct.
4.4. Provides for independent and cooperative
group learning.
4.5. Helps students to develop habits of
independent reference work and to develop skill
in the use of reference materials in relation to
planned assignments.
4.6. Promotes appreciation of various forms of
literature emphasizing the highest quality.
4.7. Encourages students to develop lifelong
reading, listening, viewing, and critical thinking
skills; and to become skilled in all modes of
communication.
4.8. Incorporates the use of technology in
accessing information.
4.9. Assists students in the use of multimedia for
completed projects.
STANDARD 3 COMMENTS
STANDARD 4 COMMENTS
37
Page 2 of 3
STANDARD 5: A School Library Media
Specialist assumes responsibility for professional
growth practices and demonstrates professional
growth.
PERFORMANCES
5.1. Follows the school's policies and procedures
and adheres to the Professional Code of Ethics
(16 KAR 1:020).
5.2. Promotes compliance with the copyright law
to the best of their knowledge.
5.3. Attends local professional growth activities
and meetings.
5.4. Demonstrates commitment by belonging to
professional library organizations and attending
meetings, workshops, conferences and other
activities related to the field.
5.5. Identifies professional growth activities,
which will improve the library media, program.
5.6. Develops Professional Growth Plan.
5.7. Develops a plan that is congruent with the
school and district mission and goals.
5.8. Revises Professional Growth Plan as goals
change.
5.9. Demonstrates professional growth.
5.10. Handles concerns of others in a positive
and professional manner in order to protect the
users' rights to privacy and confidentiality.
5.11. Is punctual for all duties and regular in
attendance.
5.12. Adheres to other established EPSB
Standards (16 KAR 1:010).
STANDARD 5 COMMENTS
FLEMING COUNTY SCHOOLS
PROFESSIONAL GROWTH & EFFECTIVENESS: CERTIFIED EVALUATION PROCEDURES, July 2013
Name:
Fleming County Schools: Library Media Specialist Summative Form
School:
Year:
STANDARD 1: A School Library Media
Specialist demonstrates proficiency in the
management and administration of the library
media center.
RATING _______
STANDARD 4: A School Library Media
Specialist enables students to become effective
information users.
STANDARD 2: A School Library Media
Specialist provides exemplary resources through
collection development.
RATING _______
EXPECTATIONS
RATING _______
Rating Scale:
Page 3 of 3
STANDARD 3: A School Library Media
Specialist provides an effective library media
program through services.
RATING _______Rating_____
STANDARD 5: A School Library Media
Specialist assumes responsibility for
professional growth practices.
RATING _______
4= Exemplary
3= Accomplished
2 = Developing (May need to revise Professional Growth Plan)
1 = Ineffective (Requires Corrective Action Plan)
N/A = Not Applicable
38
FLEMING COUNTY SCHOOLS
PROFESSIONAL GROWTH & EFFECTIVENESS: CERTIFIED EVALUATION PROCEDURES, July 2013
FLEMING COUNTY SCHOOLS
EVALUATION FORM
Use this cover page for all counselor evaluations!
________ FORMATIVE
_______ ANNOUNCED
________ SUMMATIVE
_______ UNANNOUNCED
________________________
OBSERVEE
________________________
IMMEDIATE SUPERVISOR
________________________
OBSERVER
________________________
POSITION
________________________
DATE
________________________
START TIME
DATA USED:
_____ FORMAL & INFORMAL OBSERVATIONS OF
INTERACTIONS WITH STUDENTS, STAFF
AND PARENTS
_____ GUIDANCE PLAN
_____ REFFERAL RECORDS, INCLUDING
REFFERALS TO AGENCIES
_____ DIAGNOSTIC AND ONGOING ASSESSMENT
PROGRAM
_____ LOCAL, STATE & NATIONAL STUDENT
_________________________
SCHOOL
_________________________
END TIME
PERFORMANCE DATA
_____ EVIDENCE OF COLLABORATION WITH
CLASSROOM TEACHERS
_____ EVIDENCE OF PROFESSIONAL GROWTH
AND LEADERSHIP
_____ RECORDS OF INDIVIDUAL AND GROUP
SERVICES TO STUDENTS
_____ PARENT COMMUNICATION RECORDS
_____ OTHER (PLEASE LIST):
CURRENT PROFESSIONAL GROWTH GOALS: ________________________________________________
__________________________________________________________________________________________
PROFESSIONAL GROWTH NEEDS OR AREAS OF STRENGTH:
EMPLOYEE COMMENTS:
RECOMMENDATIONS:
_____ CONTINUE EMPLOYMENT
_____ ADDITIONAL EVALUATION _____ NOT RECOMMENDED
_________________________________
Counselor Signature
Date
________________________________
Evaluator Signature
Date
By signing this form, I acknowledge that I have seen and discussed this evaluation with the evaluator. Within 7 working days, if I desire, I
will submit my written comments. Additionally, I am aware that I have the right to appeal this evaluation to the Evaluation Appeals
Committee.
39
FLEMING COUNTY SCHOOLS
PROFESSIONAL GROWTH & EFFECTIVENESS: CERTIFIED EVALUATION PROCEDURES, July 2013
Fleming County Schools
School Counselor Summative Evaluation Form
Name:
School:
Standard 1: Program Management, Research,
and Evaluation-The school counselor develops
a process and procedure for planning,
implementation, and evaluation of a
comprehensive developmental program of
guidance and counseling in conjunction with the
school's consolidated plan. This program should
be shared with faculty, staff, administrators,
students, parents, school councils, school boards,
and community members. It is based on needs
assessment, formative evaluation and summative
evaluation.
The counselor understands and knows how to:
1.1 Define needs and priorities.
1.2 Determine objectives.
1.3 Communicate with the stakeholders,
including school councils, about the design,
importance, and effectiveness of the program.
1.4 Organize personnel, physical resources, and
activities to accomplish goals, priorities and
objectives specified by school plans.
1.5 Evaluate the program to assure its
contribution to the school's mission and goals.
1.6 Use information systems & technology.
Standard 1 Comments
(Adapted from Kenton County)
Assignment:
Standard 2: Consultation/Collaboration-The
school counselor functions in a cooperative
process to assist others to effectively meet the
needs of students. Through consultation the
school counselor advocates for students.
Page 1 of 4
Year:
Standard 3: Coordination-The school
counselor functions as a coordinator in bringing
together people and resources in the school, the
community, and the district for the fullest
academic, career, personal, and social
development of the students.
The counselor understands and knows how to:
The counselor understands and knows how to:
2.1 Consult with parents, faculty, staff,
administrators, and others to enhance their work
with students.
2.2 Interpret relevant information concerning the
developmental needs of students.
2.3 Reduce barriers to student learning through
direct referred services.
2.4 Facilitate new student integration into the
school environment.
2.5 Work with teachers to provide support for
students in a crisis situation.
2.6 Interact with school councils, school boards,
Family Resource/Youth Service Center Advisory
Councils, and/or school committees.
2.7 Facilitate successful communication between
and among teachers, parents, teacher and
students.
2.8 Work with teachers and administrators
relevant to behavior management to promote and
support intervention strategies.
2.9 Consult with external community and
professional resources.
Standard 2 Comments
3.1 Coordinate with school and community
personnel, including school councils, to provide
resources, including technology, for students.
3.2 Use an effective referral process for assisting
students and others to use special programs and
services.
3.3 Identify community agencies for referral of
students.
3.4 Maintain cooperative working relationships
with community resources.
3.5 Facilitate successful transition from one level
of education to the next, (i.e. elementary to
middle.)
3.6 Maintain, update, and interpret confidential
student records.
Standard 3 Comments
40
FLEMING COUNTY SCHOOLS
PROFESSIONAL GROWTH & EFFECTIVENESS: CERTIFIED EVALUATION PROCEDURES, July 2013
Fleming County Schools: School Counselor Summative Evaluation Form
Page 2 of 4
Standard 4: Developmental Guidance
Curriculum-The school counselor provides a
developmental, preventive guidance program to
all students within the school. This proactive
program promotes the mental health necessary
for academic success, self-sufficiency and
responsible group membership.
Standard 5: Individual/Small Group
Counseling-The school counselor will provide
services to address mental, physical, and
emotional barriers to learning by providing
services in the following ways: individual and
group, scheduled and impromptu and short term
and long term.
Standard 6: Assessment-The school counselor
collaborates with other school and district staff
as needed to design and coordinate a testing
program that helps students identify their
abilities, aptitudes, achievements, and interests.
The counselor understands and knows how to:
The counselor understands and knows how to:
4.1 Assess developmental need of students.
4.2 Address academic expectations and
school-to-work initiatives.
4.3 Prepare students for successful transitions.
4.4 Evaluate results of the program's impact.
4.5 Modify the program as needed to continually
meet the needs of students.
4.6 Guide individuals and groups of students
through the development of educational and
career plans.
4.7 Guide students to understand content from
appropriate diverse, multicultural, or global
perspectives.
4.8 Provide guidance for maximizing personal
growth and development.
4.9 Provide the school developmental guidance
program.
5.1 Provide a safe, confidential setting in which
students present their needs & concerns.
5.2 Promote wellness.
5.3 Respond to crises.
5.4 Communicate empathy and understanding.
5.5 Utilize a broad range of techniques and
accepted theories appropriate to school
counseling.
5.6 Utilize assessment tools, individual planning
skills and counseling to facilitate informed
choices (aptitude, interest, learning styles,
academics, and careers).
5.7 Intervene in problem/conflict situations and
conduct follow-up sessions.
5.8 Respect and nurture the uniqueness of each
student.
5.9 Mediate classroom and student conflict.
5.10 Empower students to develop and use their
resources.
Standard 5 Comments
6.1 Participate as needed in the planning,
administration, and evaluation of the
district/school testing program.
6.2 Interpret and communicate learning results to
students, faculty, parents, and community with
respect to aptitude, achievement, interests,
temperaments and learning styles.
6.3 Collaborate with staff concerning assessment
of special needs students.
6.4 Use assessment results and other sources of
student data in formulating student
career/graduation plans.
6.5 Maintain student records to ensure the
confidentiality of assessment data.
6.6 Provide orientation sessions for faculty,
students, and parents regarding the assessment
program.
Standard 4 Comments
41
The counselor understands and knows how to:
Standard 6 Comments
FLEMING COUNTY SCHOOLS
PROFESSIONAL GROWTH & EFFECTIVENESS: CERTIFIED EVALUATION PROCEDURES, July 2013
School Counselor Summative
Evaluation Form
Page 3 of 4
Standard 7: Adheres to Professional
Standards-The school counselor is a
professional who acts within legal and ethical
guidelines to accomplish educational purposes.
Standard 8: Demonstrates Professional
Leadership-The school counselor provides
professional leadership within the school,
community, and education profession to improve
student learning and well being.
Standard 9: Engages in Professional
Development-The school counselor evaluates
his or her own overall performance in relation to,
but not limited to the school's Consolidated Plan,
and the nine counselor standards.
The counselor understands and knows how to:
The counselor understands and knows how to:
8.1 Build positive relationships within and
between school and community.
8.2 Promote leadership potential in colleagues.
8.3 Participate in professional organizations and
activities.
8.4 Write and speak effectively.
8.5 Participates in development of curriculum
and instructional materials.
8.6 Initiates and develops educational projects
and programs in the area of student services.
8.7 Practice effective listening, conflict
resolution, and group-facilitation skills as a team
member.
8.8 Present program in a manner that reflects
sensitivity to a multicultural and global
perspective.
8.9 Work with colleagues to administer an
effective learning climate within the school.
9.1 Establish priorities for professional growth.
9.2 Analyze student services issues to help
identify professional development needs.
9.3 Consider input from others in the creation of
individual professional development plans.
9.4 Implement knowledge and skills acquired
through on-going professional development.
9.5 Modify own professional development plan
to improve performance and to promote student
learning.
9.6 Provides input for targeted student services
specific professional development.
Standard 8 Comments
Standard 9 Comments
The counselor understands and knows how to:
7.1 Adhere to professional codes of ethics of
American Counseling Association, American
School Counseling Association, and the Code of
Ethics adopted by the Kentucky Education
Professional Standards Board.
7.2 Adhere to federal/state laws and regulations
related to education and child protection.
7.3 Be responsible for his/her on-going
professional development.
7.4 Act in a role that clearly distinguishes him or
her from any professional who administers
disciplinary action; except in the absence of
building administrators.
7.5 Be knowledgeable of the position statements
of the American School Counselor Association.
7.6 Identify activities that would be in conflict
with the primary role of the school counselor and
to advocate for the best practices of the
profession.
7.7. Is punctual for all duties and regular in
attendance.
7.8 Meet timelines for paperwork and reporting,
including 504 and ELL program services plans
and progress reports.
Standard 7 Comments
42
FLEMING COUNTY SCHOOLS
PROFESSIONAL GROWTH & EFFECTIVENESS: CERTIFIED EVALUATION PROCEDURES, July 2013
Name:
Fleming County Schools: School Counselor Summative Evaluation Form
School:
Year:
Page 4 of 4
Standard 1: Program Management,
Research, and Evaluation
Standard 2:
Consultation/Collaboration
Standard 3: Coordination
Rating_____
Rating_____
Rating_____
Standard 4: Developmental Guidance
Curriculum
Standard 5: Individual/Small Group Counseling
Standard 6: Assessment
Rating_____
Rating_____
Rating_____
Standard 7: Adheres to Professional Standards
Standard 8: Demonstrates Professional
Leadership
Standard 9: Engages in Professional
Development
Rating_____
Rating_____
Rating_____
3 = Meets Performance Expectations
Rating Scale:
2 = Making Progress but Growth Needed
1 = Does Not Meet (Requires corrective action plan)
4= Exemplary
3= Accomplished
2 = Developing (May need to revise Professional Growth Plan)
1 = Ineffective (Requires Corrective Action Plan)
N/A = Not Applicable
43
N/A = Not Applicable
FLEMING COUNTY SCHOOLS
PROFESSIONAL GROWTH & EFFECTIVENESS: CERTIFIED EVALUATION PROCEDURES, July 2013
FLEMING COUNTY SCHOOLS EVALUATION FORM
Use this cover page for district administrator evaluations!
________ FORMATIVE
________ SUMMATIVE
________ ANNOUNCED
________UNANNOUNCED
________________________
Evaluatee
________________________
Evaluator
________________________
Position
_________________________
School/Work Site
________________________
Position
Date(s) of Observation(s) 1st ________
2nd ________
3rd ________
4th _______
Date(s) of Conference(s) 1st ________
2nd ________
3rd ________
4th _______
Data Used:
_____ Formal & Informal Observations
of Interactions with Students, Staff, Parents, and
Community
_____ Products and Performances
_____ Work Samples
_____ Reports Developed
_____ Portfolio Materials
_____ School Diagnostic and Ongoing Assessment
Program
_____ Local, State, & National Student Performance Data
_____ Conferences
_____ Evidence of Collaboration with
Classroom Teachers
_____ Evidence of Professional Growth
and Leadership, Including EILA
Records and Professional
Development Activities
_____ Evidence of Vision Setting
_____ Evidence of Celebrations and Recognition of
Accomplishments
_____ Certified Staff Evaluation Records
_____ Other (Please list):
Individual professional growth plan reflects a desire/need to acquire further knowledge/skills in the standard number(s)
checked: 1. ______
2. ______
3. ______
4. ______
5. ______
6. ______
Evaluatee’s Comments:
Evaluator’s Comments:
To be signed after all information above has been completed and discussed:
Evaluatee:
____ Agree with this summative evaluation
__________________________
Signature
__________________________
Signature
__________________________
Signature
____ Disagree with this summative evaluation
Evaluator:
______
Date
______
Date
______
Date
Certified employees must make their appeals to this summative evaluation within the time frames, mandated in 704 KAR 3:345 Sections 7, 8, 9, and the local district plan.
By signing this form, I acknowledge that I have seen and discussed this evaluation with the evaluator. Within 7 working days, if I desire, I will submit my written comments.
Additionally, I am aware that I have the right to appeal this evaluation to the Evaluation Appeals Committee.
Employment Recommendation: _____ Meets administrator standards for re-employment
_____ Does not meet administrator standards for re-employment
44
FLEMING COUNTY SCHOOLS
PROFESSIONAL GROWTH & EFFECTIVENESS: CERTIFIED EVALUATION PROCEDURES, July 2013
Fleming County Schools
District Administrator Evaluation Form
The following performance evaluation standards and performance criteria are the Interstate School Leaders Licensure
Consortium (ISLL) Standards for School Leaders that were adopted by the Education Professional Standards Board as part
of the procedures for obtaining administrative certification in Kentucky. The Fleming County School District expects
administrators to meet these same standards and performances.
Page 1 of 9
Name:
School:
Assignment:
Year:
STANDARD 1-VISION
An educational leader promotes the success of every
student by facilitating the development, articulation,
implementation, and stewardship of a vision of
learning that is shared and supported by all
stakeholders.
STANDARD 2-SCHOOL CULTURE &
LEARNING
An educational leader promotes the success of every
student by advocating, nurturing, and sustaining a
school culture and instructional program conducive to
student learning and staff professional growth.
PERFORMANCES – The administrator facilitates
processes and engages in activities that:
PERFORMANCES—The administrator facilitates
processes and engages in activities that:
A. Collaboratively develop and implement a shared
vision and mission.
B. Collect and use data to identify goals, assess
organizational effectiveness, and promote
organizational learning.
C. Create and implement plans to achieve goals.
D. Promote continuous and sustainable improvement.
E. Monitor and evaluate progress and revise plans.
A. Nurture and sustain a culture of collaboration, trust,
learning, and high expectations.
B. Create a comprehensive, rigorous, and coherent
curricular program.
C. Create a personalized and motivating learning
environment for students.
D. Supervise instruction.
E. Develop assessment and accountability systems to
monitor student progress.
F. Develop the instructional and leadership capacity of
staff.
G. Maximize time spent on quality instruction.
H. Promote the use of the most effective and
appropriate technologies to support teaching and
learning.
I. Monitor and evaluate the impact of the instructional
program.
Standard 1 Comments
Standard 2 Comments
45
FLEMING COUNTY SCHOOLS
PROFESSIONAL GROWTH & EFFECTIVENESS: CERTIFIED EVALUATION PROCEDURES, July 2013
Fleming County Schools: District Administrator Evaluation Form
Name:
STANDARD 3-MANAGEMENT
An education leader promotes the success of
every student by ensuring management of the
organization, operations, and resources for a
safe, efficient, and effective learning
environment.
Page 2 of 9
Year:
STANDARD 4-COLLABORATION
An education leader promotes the success of all
students by collaborating with faculty and
community members, responding to diverse
community interests and needs, and mobilizing
community resources.
PERFORMANCES—The administrator
PERFORMANCES—The administrator facilitates
facilitates processes and engages in activities that: processes and engages in activities that:
A. Monitor and evaluate the management and
operational systems.
B. Obtain, allocate, align, and efficiently utilize
human, fiscal, and technological resources.
C. Promote and protect the welfare and safety of
students and staff.
D. Develop the capacity for distributed
leadership.
E. Ensure teacher and organizational time is
focused to support quality instruction and
student learning.
A. Collect and analyze data and information pertinent
to the educational environment.
B. Promote understanding, appreciation, and use of the
community’s diverse cultural, social, and
intellectual resources.
C. Build and sustain positive relationships with
families and caregivers.
D. Build and sustain productive relationships with
community partners.
Standard 3 Comments
Standard 4 Comments
46
FLEMING COUNTY SCHOOLS
PROFESSIONAL GROWTH & EFFECTIVENESS: CERTIFIED EVALUATION PROCEDURES, July 2013
Fleming County Schools: District Administrator Evaluation Form
Name:
STANDARD 5: INTEGRITY, FAIRNESS,
ETHICS
An education leader promotes the success of
every student by acting with integrity, fairness,
and in an ethical manner.
Page 3 of 9
STANDARD 6: POLITICAL, ECONOMIC,
LEGAL
An education leader promotes the success of every
student by understanding, responding to, and
influencing the political, social, economic, legal, and
cultural context.
PERFORMANCES—The administrator
facilitates processes and engages in activities that: PERFORMANCES—The administrator facilitates
processes and engages in activities that:
A. Ensure a system of accountability for every
student’s academic and social success.
A. Advocate for children, families, and caregivers.
B. Model principles of self-awareness, reflective B. Act to influence local, district, state, and national
practice, transparency, and ethical behavior.
decisions affecting student learning.
C. Safeguard the values of democracy, equity,
C. Assess, analyze, and anticipate emerging trends and
and diversity.
initiatives in order to adapt leadership strategies.
D. Consider and evaluate the potential moral and
legal consequences of decision-making.
E. Promote social justice and ensure that
individual student needs inform all aspects of
schooling.
F. Is punctual for all duties and regular in
attendance
G. Adheres to the professional code of ethics
H. Demonstrates continuous professional growth
Standard 5 Comments:
Standard 6 Comments
47
FLEMING COUNTY SCHOOLS
PROFESSIONAL GROWTH & EFFECTIVENESS: CERTIFIED EVALUATION PROCEDURES, July 2013
FLEMING COUNTY SCHOOLS: DISTRICT ADMINISTRATOR SUMMATIVE
CONFERENCING FORM
ANALYSES OF PERFORMANCE & BASES FOR INDIVIDUAL PROFESSION
GROWTH PLAN
SUMMATIVE EVALUATION
(Evaluator and evaluate discuss and complete prior to developing the administrator’s professional growth plan and
summative evaluation instruments. This analyses document is the summary of data collected for formative purposes
such as: observations, professional development activities, portfolio entries, products, work samples, reports, etc.)
Evaluatee/Observee _______________________
Position ___________________________
Evaluator/Observer _______________________
Position ___________________________
Date of Conference (Analyses) ______________
School/Work Site ___________________
Standards/Performance Criteria
Fleming County Schools: District Administrator Evaluation Form
Page 4 of 9
1: Vision
Performance/Product/Portfolio
Professional Growth
The education leader promotes
Ratings
Activities Discussed
the success of every student by:
(*More than one rating can be
checked)
Meets
Growth
Needed
Does Not
Meet
A. Collaboratively developing and
implementing a shared vision and
mission
B. Collecting and using data to
identify goals, assess organizational
effectiveness, and promote
organizational learning
C. Creating and implementing plans
to achieve goals
D. Promoting continuous and
sustainable improvement
E. Monitoring and evaluating
progress and revising plans
Overall rating for Summative
Evaluation
*This column provides for one or more rating. For example, an evaluatee might simply “meet” the performance
criteria and that cell alone would be checked. Also, an evaluate could “meet” the performance criteria yet “need
growth” in a refinement/enrichment phase of professional growth, and both ratings would be checked. Likewise,
one could “not meet” the performance criteria and “need growth.” If the “does not meet” cell is checked, the cell
“growth needed” must be checked, and a corrective action plan must be developed and implemented immediately.
48
FLEMING COUNTY SCHOOLS
PROFESSIONAL GROWTH & EFFECTIVENESS: CERTIFIED EVALUATION PROCEDURES, July 2013
Fleming County Schools: District Administrator Evaluation Form
Page 5 of 9
Name:
Year:
2: School Culture and Learning Performance/Product/Portfolio
Professional Growth
The education leader promotes
Ratings
Activities Discussed
the success of every student by:
(More than one rating can be
checked)
Meets
Growth
Needed
A. Nurtures and sustains a culture of
collaboration, trust, learning, and
high expectations
B. Creates a comprehensive,
rigorous, and coherent curricular
program
C. Creates a personalized and
motivating learning environment
for students
D. Supervises instruction
E. Develops assessment and
accountability systems to
monitor student progress
F. Develops the instructional and
leadership capacity of staff
G. Maximizes time spent on quality
instruction
H. Promotes the use of the most
effective and appropriate
technologies to support teaching
and learning
I. Monitors and evaluates the
impact of the instructional
program
Overall Rating for Summative
Evaluation
49
Does Not
Meet
FLEMING COUNTY SCHOOLS
PROFESSIONAL GROWTH & EFFECTIVENESS: CERTIFIED EVALUATION PROCEDURES, July 2013
Fleming County Schools: District Administrator Evaluation Form
Page 6 of 9
Name:
Year:
3: Management
Performance/Product/Portfolio
Professional Growth
The education leader promotes
Ratings
Activities Discussed
the success of every student by:
(More than one rating can be
checked)
Meets
Growth
Needed
Does Not
Meet
A. Monitors and evaluates the
management and operational
systems
B. Obtains, allocates, aligns, and
efficiently utilizes human, fiscal,
and technological resources
C. Promotes and protects the
welfare and safety of students
and staff
D. Develops the capacity for
distributed leadership
E. Ensures teacher and
organizational time is focused to
support quality instruction and
student learning
Overall Rating for Summative
Evaluation
4: Collaboration
The education leader promotes
the success of every student by:
Performance/Product/Portfolio
Ratings
(More than one rating can be
checked)
Meets
Growth
Needed
A. Collects and analyzes data and
information pertinent to the
educational environment
B. Promotes understanding,
appreciation, and use of the
community’s diverse cultural,
social, and intellectual resources
C. Builds and sustains positive
relationships with families and
caregivers
D. Builds and sustains productive
relationships with community
partners
Overall Rating for Summative
Evaluation
50
Does Not
Meet
Professional Growth
Activities Discussed
FLEMING COUNTY SCHOOLS
PROFESSIONAL GROWTH & EFFECTIVENESS: CERTIFIED EVALUATION PROCEDURES, July 2013
Name:
Fleming County Schools: District Administrator Evaluation Form
Year:
5: Integrity, Fairness, Ethics
The education leader promotes the
success of every student by:
Performance/Product/Portfolio
Ratings
(More than one rating can be
checked)
Meets
Growth
Needed
A. Ensures a system of
accountability for every student’s
academic and social success
B. Models principals of selfawareness, reflective practice,
transparency, and ethical
behavior
C. Safeguards the values of
democracy, equality, and
diversity
D. Considers and evaluates the
potential moral and legal
consequences of decisionmaking
E. Promotes social justice and
ensures that individual student
needs inform all aspects of
schooling
F. Is punctual for all duties and
regular in attendance
G. Adheres to the professional code
of ethics
H. Demonstrates continuous
professional growth
Overall Rating for Summative
Evaluation
51
Does Not
Meet
Page 7 of 9
Professional Growth
Activities Discussed
FLEMING COUNTY SCHOOLS
PROFESSIONAL GROWTH & EFFECTIVENESS: CERTIFIED EVALUATION PROCEDURES, July 2013
Fleming County Schools: District Administrator Evaluation Form
6: Political, Economic, Legal
The education leader promotes
the success of every student by:
Performance/Product/Portfolio
Ratings
(More than one rating can be
checked)
Meets
Growth
Does Not
Needed
Meet
A. Advocates for children, families,
and caregivers
B. Acts to influence local, district,
state, and national decisions
affecting student learning
C. Assesses, analyzes, and
anticipates emerging trends and
initiatives in order to adapt
leadership strategies
Overall Rating for Summative
Evaluation
52
Page 8 of 9
Professional Growth
Activities Discussed
FLEMING COUNTY SCHOOLS
PROFESSIONAL GROWTH & EFFECTIVENESS: CERTIFIED EVALUATION PROCEDURES, July 2013
FLEMING COUNTY SCHOOLS
SUMMATIVE EVALUATION FOR DISTRICT ADMINISTRATORS
Fleming County Schools: District Administrator Evaluation Form
Page 9 of 9
(This summarizes all the evaluation data including formative data, products and performances, portfolio
materials, professional development activities, progress on personal professional growth goals,
conferences, work samples, reports developed, and other documentation.)
Evaluatee ________________________________
Position _____________________________
Evaluator ________________________________
Position _____________________________
School/Work Site ___________________________________________________________________
Ratings:
Administrator Standards:
1. Vision
2. School Culture & Learning
3. Management
4. Collaboration
5. Integrity, Fairness, Ethics
6. Political, Economic, Legal
Overall Rating
Meets
_____
_____
_____
_____
_____
_____
_____
*Does Not Meet
_____
_____
_____
_____
_____
_____
_____
*Any rating in the “does not meet” column requires the development of an Individual Corrective
Action Plan.
53
FLEMING COUNTY SCHOOLS
PROFESSIONAL GROWTH & EFFECTIVENESS: CERTIFIED EVALUATION PROCEDURES, July 2013
PRINCIPAL STANDARDS (for Principals & Assistant Principals)
Principal Performance Standard 1: Instructional Leadership
The principal fosters the success of all students by facilitating the development, communication,
implementation, and evaluation of a shared vision of teaching and learning that leads to student
academic growth and school improvement.
Sample Performance Indicators
Examples may include, but are not limited to:
The principal:
1.1 Leads the collaborative development and sustainment of a shared vision for educational
improvement and works with staff, students, parents, school councils and other stakeholders to
develop a mission and programs consistent with the school and district improvement plan.
1.2 Collaboratively plans, implements, supports, monitors, and evaluates instructional programs
that enhance teaching and student academic progress, and lead to continuous school
improvement.
1.3 Analyzes current academic achievement data and instructional strategies to make appropriate
educational decisions to improve classroom instruction, increase student achievement, and
improve overall school effectiveness.
1.4 Demonstrates knowledge of research-based instructional best practices
1.5 Works collaboratively with staff to identify student needs and to design, revise, and monitor
instruction to ensure effective delivery of the required curriculum.
1.6 Supports teachers to access resources (e.g., time, fiscal, human) for the successful
implementation of effective instructional strategies.
1.7 Monitors and evaluates the use of assessment of and for learning (e.g., diagnostic, formative,
summative assessments) to inform instructional practices and to provide timely and accurate
feedback to students and parents.*
1.8 Works with school council to design and implement effective and efficient schedules that
protect and maximize instructional time.
1.9 Provides the instructional focus and creates the culture for continuous learning of all members
of the school community.
1.10 Supports professional learning and instructional practices that incorporate the use of multiple
sources of data and result in increased student growth.
1.11 Participates, as appropriate, in professional learning alongside teachers when instructional
strategies are being taught for future implementation.
1.12 Demonstrates the importance of professional growth by providing adequate time and resources
for teachers and staff to participate in professional learning (i.e., peer observation, mentoring,
coaching, study groups, learning teams).
1.13 Evaluates the impact professional learning has on the staff/school improvement and student
academic progress.
54
FLEMING COUNTY SCHOOLS
PROFESSIONAL GROWTH & EFFECTIVENESS: CERTIFIED EVALUATION PROCEDURES, July 2013
Exemplary
Accomplished
In addition to meeting the
requirements for Accomplished...
is the expected level of
performance.
Developing
Ineffective
The principal actively and
consistently employs
innovative and effective
leadership strategies that
maximize student
academic growth and
result in a shared vision of
teaching and learning that
reflects excellence.
The principal fosters the
success of all students by
facilitating the
development,
communication,
implementation, and
evaluation of a shared
vision of teaching and
learning that leads to
student academic growth
and school improvement.
The principal
inconsistently fosters the
success of all students by
facilitating the
development,
communication,
implementation, or
evaluation of a shared
vision of teaching and
learning that leads to
student academic growth
and school improvement.
The principal rarely
fosters the success of all
students by facilitating
the development,
communication,
implementation, or
evaluation of a shared
vision of teaching and
learning that leads to
student academic growth
and school improvement.
55
FLEMING COUNTY SCHOOLS
PROFESSIONAL GROWTH & EFFECTIVENESS: CERTIFIED EVALUATION PROCEDURES, July 2013
Principal Performance Standard 2: School Climate
The principal fosters the success of all students by developing, advocating, and sustaining an
academically rigorous, positive, and safe school climate for all stakeholders.
Sample Performance Indicators
Examples may include, but are not limited to:
The principal:
2.1 Incorporates knowledge of the social, cultural, leadership, and political dynamics of the
school community to cultivate a positive academic learning environment.
2.2 Consistently models and collaboratively promotes high expectations, mutual respect,
concern, and empathy for students, staff, parents, and community.
2.3 Uses shared decision-making and collaboration to build relationships with all stakeholders
and maintain positive school morale.
2.4 Promotes a culture of collaboration, trust and shared leadership.
2.5 Supports the staff through continuous improvement efforts.
2.6 Addresses barriers to teacher and staff performance and provides positive working
conditions to encourage retention of highly effective personnel.
2.7 In collaboration with the school council, as appropriate, ensures a school safety plan is
developed and implemented in alignment with district policy.
2.8 Involves students, staff, parents, and the community to create and sustain a positive, safe,
and healthy learning environment which reflects state, district, and local school policies, and
procedures.
2.9 In collaboration with the school council, leads the development and/or implements best
practices in school-wide behavior management that are effective within the school
community and communicates behavior management expectations to students, teachers, and
parents.
2.10 Is visible, approachable, and dedicates time to listen to the concerns of students, teachers,
and other stakeholders.
2.11 Maintains a positive, inviting school environment that celebrates, promotes and assists in the
development of the whole child/student, and values every child/student as an important
member of the school community.
Exemplary
Accomplished
In addition to meeting the
requirements for Accomplished...
is the expected level of
performance.
The principal seeks out
new opportunities or
substantially improves
existing programs to
create an environment
where students and
stakeholders thrive and
the rigor of academic
expectations has
significantly increased as
evident through results.
Developing
The principal fosters the
success of all students by
developing, advocating,
and sustaining an
academically rigorous,
positive, and safe school
climate for all
stakeholders.
The principal
inconsistently promotes
the success of all students
by developing,
advocating, or sustaining
an academically rigorous,
positive, or safe school
climate for all
stakeholders.
56
Ineffective
The principal rarely
promotes the success of
all students by
developing, advocating,
or sustaining an
academically rigorous,
positive, or safe school
climate for all
stakeholders.
FLEMING COUNTY SCHOOLS
PROFESSIONAL GROWTH & EFFECTIVENESS: CERTIFIED EVALUATION PROCEDURES, July 2013
Principal Performance Standard 3: Human Resources Management
The principal fosters effective human resources management by assisting with selection and
induction, and by supporting, evaluating, and retaining quality instructional and support personnel.
Sample Performance Indicators
Examples may include, but are not limited to:
The principal:
3.1 Actively participates in an effective and efficient selection process in consultation with the
school council.
3.2 Assigns highly-effective staff in a fair and equitable manner based on student and school
needs, assessment data, and local and state requirements.
3.3 Supports formal building-level employee induction processes and informal procedures to
support and assist all new personnel.
3.4 Provides a mentoring process for all new and targeted instructional personnel.
3.5 Manages the supervision and evaluation of staff in accordance with local and state
requirements.
3.6 Properly implements the teacher and staff effectiveness systems, supports the important
role evaluation plays in teacher and staff learning, and evaluates performance of personnel
using multiple data sources.
3.7 Documents evidence of teacher effectiveness, provides timely, on-going formal and informal
feedback on strengths and areas of growth, and provides support, access to resources, and
professional learning opportunities for teachers and staff to improve job effectiveness.
3.8 Makes appropriate recommendations relative to personnel transfer, retention, promotion,
and dismissal consistent with established policies and procedures and with student academic
growth as a significant consideration.
3.9 Recognizes and supports highly effective teachers and staff and cultivates their leadership
potential.
3.10 Maximizes human resources by building on the strengths of teachers and staff members
through the collaborative development and implementation of the professional growth plan
that aligns with the school and/or district plan.
Exemplary
Accomplished
In addition to meeting the
requirements for Accomplished...
is the expected level of
performance.
The principal consistently
demonstrates expertise in
human resources
management, which
results in a highlyeffective workforce (e.g.
high teacher and staff
efficacy, increased
student learning, teacher
leaders).
The principal fosters
effective human
resources management
by assisting with
selection and induction,
and by supporting,
evaluating, and retaining
quality instructional and
support personnel.
57
Developing
Ineffective
The principal
inconsistently assists with
selection and induction,
or inconsistently
supports, evaluates, and
retains quality
instructional and support
personnel.
The principal
inadequately assists with
selection and induction,
or inadequately supports,
evaluates, and retains
quality instructional and
support personnel.
FLEMING COUNTY SCHOOLS
PROFESSIONAL GROWTH & EFFECTIVENESS: CERTIFIED EVALUATION PROCEDURES, July 2013
Principal Performance Standard 4: Organizational Management
The principal fosters the success of all students by supporting, managing, and overseeing the school’s
organization, operation, and use of resources.
Sample Performance Indicators
Examples may include, but are not limited to:
The principal:
4.1 Demonstrates and communicates a working knowledge and understanding of Kentucky school
laws and regulations, and school/district policies and procedures.
4.2 Establishes, in collaboration with the school council, and enforces policies and procedures to
ensure a safe, secure, efficient, and orderly facility and grounds.
4.3 Monitors and provides efficient supervision for all physical plant and related activities through
an appropriate process.
4.4 Identifies potential organizational, operational, or resource-related problems and addresses
them in a timely, consistent, and effective manner.
4.5 Reviews fiscal records regularly to ensure accountability for all funds.
4.6 In collaboration with the school council, plans and prepares a fiscally responsible budget to
support the school’s mission and both long- and short-term goals through effective resource
allocation.
4.7 Follows state and local policies with regard to finances, school accountability, and reporting.
4.8 Implements strategies for the inclusion of staff and stakeholders in various planning
processes, shares in management decisions, and delegates duties as applicable, resulting in an
effective and efficient workplace.
Exemplary
Accomplished
In addition to meeting the
requirements for Accomplished...
is the expected level of
performance.
Developing
Ineffective
The principal fosters the
success of all students by
supporting, managing,
and overseeing the
school’s organization,
operation, and use of
resources.
The principal
inconsistently supports,
manages, or oversees the
school’s organization,
operation, or use of
resources.
The principal
inadequately supports,
manages, or oversees the
school’s organization,
operation, or use of
resources.
The principal excels at
organizational
management,
demonstrating proactive
decision-making,
coordinating efficient
operations, and
maximizing available
resources.
58
FLEMING COUNTY SCHOOLS
PROFESSIONAL GROWTH & EFFECTIVENESS: CERTIFIED EVALUATION PROCEDURES, July 2013
Principal Performance Standard 5: Communication and Community Relations
The principal fosters the success of all students by communicating and collaborating effectively with
stakeholders.
Sample Performance Indicators
Examples may include, but are not limited to:
The principal:
5.1 Plans for and solicits staff, parent, and stakeholder input to promote effective decisionmaking and communication when appropriate.
5.2 Communicates the mission and shared vision, long-and short-term goals, and the school
improvement plan to all stakeholders.
5.3 Disseminates information to staff, parents, and other stakeholders in a timely manner
through multiple channels and sources.
5.4 Involves students, parents, staff and other stakeholders in a collaborative effort to establish
positive relationships.
5.5 Maintains visibility and accessibility to students, parents, staff, and other stakeholders.
5.6 Speaks and writes in an explicit and professional manner to students, parents, staff, and other
stakeholders.
5.7 Provides a variety of opportunities for parent and family involvement in school activities.
5.8 Collaborates and networks with colleagues and stakeholders to effectively utilize the
resources and expertise available in the local community.
5.9 Advocates for students and acts to influence local, district, and state decisions affecting
student learning.
5.10 Assesses, plans for, responds to, and interacts with the larger political, social, economic, legal,
and cultural context that affects schooling based on relevant evidence.
Exemplary
Accomplished
In addition to meeting the
requirements for Accomplished...
is the expected level of
performance.
The principal seeks and
effectively engages
stakeholders in order to
promote the success of all
students through
productive and frequent
communication.
The principal fosters the
success of all students by
communicating and
collaborating effectively
with stakeholders.
59
Developing
Ineffective
The principal
inconsistently
communicates and/or
infrequently collaborates
with stakeholders.
The principal
demonstrates inadequate
and/or detrimental
communication or
collaboration with
stakeholders.
FLEMING COUNTY SCHOOLS
PROFESSIONAL GROWTH & EFFECTIVENESS: CERTIFIED EVALUATION PROCEDURES, July 2013
Principal Performance Standard 6: Professionalism
The principal fosters the success of all students by demonstrating professional standards and ethics,
engaging in continuous professional learning, and contributing to the profession.
Sample Performance Indicators
Examples may include, but are not limited to:
The principal:
6.1 Creates a culture of respect, understanding, sensitivity, and appreciation for students, staff,
and other stakeholders, and models these attributes on a daily basis.
6.2 Works within professional and ethical guidelines to improve student learning and to meet
school, district, and state requirements.
6.3 Maintains a professional appearance and demeanor.
6.4 Models professional behavior and cultural competency to students, staff, and other
stakeholders.
6.5 Maintains confidentiality.
6.6 Maintains a positive, optimistic, and straight-forward attitude.
6.7 Provides leadership in the exchange of ideas and information with staff and other
professionals.
6.8 Works in a collegial and collaborative manner with other administrators, school personnel,
and other stakeholders to communicate, promote, and support the shared vision, mission,
and goals of the school district.
6.9 Assumes responsibility for personal professional growth through accurate self-reflection on
professional practice, and engages in continuous learning.
6.10 Contributes and supports the development of the profession through service as an instructor,
mentor, coach, presenter, and/or researcher.
6.11 Remains current with research related to educational issues, trends, and practices and
maintains a high level of technical and professional knowledge.
Exemplary
Accomplished
In addition to meeting the
requirements for Accomplished...
is the expected level of
performance.
The principal
demonstrates
professionalism beyond
the school district
through published works,
formal presentation(s),
involvement in state and
national committees
and/or leadership
opportunities and/or
formal recognition(s) or
award(s).
Developing
The principal fosters the
success of students by
demonstrating
professional standards
and ethics, engaging in
continuous professional
learning, and
contributing to the
profession.
The principal is
inconsistent in
demonstrating
professional standards,
engaging in continuous
professional learning, or
in contributing to the
profession.
60
Ineffective
The principal shows
disregard for professional
standards and ethics,
engaging in continuous
professional learning, or
contributing to the
profession.
FLEMING COUNTY SCHOOLS
PROFESSIONAL GROWTH & EFFECTIVENESS: CERTIFIED EVALUATION PROCEDURES, July 2013
Principal Performance Standard 7: Student Growth
The principal’s leadership results in acceptable, measurable student academic growth based on
established standards.
Sample Performance Indicators
Examples may include, but are not limited to:
The principal:
7.1 Uses appropriate techniques for gathering and analyzing data from multiple sources to use in
making decisions related to student academic growth and school improvement.
7.2 Collaboratively develops, implements, and monitors the school improvement plan that
addresses student gaps, growth, and achievement.
7.3 In collaboration with their evaluator, sets student growth goals and benchmarks, and
implements appropriate strategies to accomplish desired outcomes.
7.4 Ensures teachers’ student achievement goals are aligned with school/district-level goals for
increased student academic progress and for meeting state benchmarks.
7.5 Collaborates with teachers and staff to monitor and improve multiple measures of student
growth through the analysis of data, the application of educational research, and the
implementation of appropriate intervention and enrichment strategies.
7.6 Demonstrates responsibility for school academic achievement through proactive interactions
with faculty/staff, students, and other stakeholders.
7.7 Uses faculty meetings, team/department meetings, and professional learning activities to focus
on student growth outcomes.
7.8 Provides evidence that students are meeting specific, measurable, realistic, and appropriate
achievement goals.
7.9 Communicates assessment results to all appropriate stakeholders.
Exemplary
Accomplished
In addition to meeting the
requirements for Accomplished...
is the expected level of
performance.
Developing
Ineffective
In addition to meeting the
standard, the principal’s
leadership results in a
high level of student
academic growth with all
populations of learners.
The principal’s leadership
results in acceptable,
measurable, student
academic growth based
on established standards.
The principal’s leadership
results in less than typical
student academic growth.
The principal’s leadership
results in minimal student
academic growth.
61
FLEMING COUNTY SCHOOLS
PROFESSIONAL GROWTH & EFFECTIVENESS: CERTIFIED EVALUATION PROCEDURES, July 2013
Principal Observation/Site Visit Form
Page 1 of 4
Directions: Evaluators should use this form to document evidence related to the standards
obtained from observations or site visits. Suggested guiding questions for discussion are listed
under each standard.
Principal:
Date:
Evaluator:
Performance Standard 1. Instructional Leadership
The principal fosters the success of all students by facilitating the development, communication, implementation,
and evaluation of a shared vision of teaching and learning that leads to student academic growth and school
improvement.
Suggested Guiding Questions/Prompts:
• Please describe any innovative and effective leadership strategies that you have used this year.
• What opportunities have you created this year for collaboration among teachers?
• How have you strived this year to improve the teachers’ effective instructional practices associated with
different subject areas?
• How do you make sure curriculum standards are taught by the teachers and mastered by the students?
• How do you monitor teachers’ performance and provide constructive feedback to them?
• What types of teacher learning and development activities or programs have you participated in this year?
What have you learned?
• How do you involve the expertise of teacher leaders?
Comments:
Performance Standard 2: School Climate
The principal fosters the success of all students by developing, advocating, and sustaining an academically
rigorous, positive, and safe school climate for all stakeholders.
Suggested Guiding Questions/Prompts:
• Please give some examples of where you have sought out new opportunities or improved existing programs to
create an environment where students and stakeholders thrive.
• Please give some examples of the strategies you used to create and sustain a positive and safe learning
environment in your school.
• What are the strategies you use to nurture and sustain a climate of trust in your school?
• Please provide a few examples of how you model care for children or model other desired characteristics for
teachers and staff.
• What are the internal and external factors that you perceive are affecting your school?
• How have you strived this year to make the school environment more academically rigorous?
Comments:
62
FLEMING COUNTY SCHOOLS
PROFESSIONAL GROWTH & EFFECTIVENESS: CERTIFIED EVALUATION PROCEDURES, July 2013
Principal Observation/Site Visit
Page 2 of 4
Performance Standard 3: Human Resources Management
The principal fosters effective human resources management by assisting with selection and induction, and
by supporting, evaluating, and retaining quality instructional and support personnel.
Suggested Guiding Questions/Prompts:
• Please give examples of ways you have helped your teachers and staff to become more effective this year.
• Please give examples of professional learning implemented and/or continued this school year to improve
teacher performance.
• In what ways do you support the achievements of high-performing teachers?
• How do you ensure new teachers and staff receive the support they need during their first year?
• How do you foster an atmosphere of professional learning among staff?
• What are the most difficult human resources management decisions you have made this year? What aspects
went well and what aspects were challenging?
Comments:
Performance Standard 4: Organizational Management
The principal fosters the success of all students by supporting, managing, and overseeing the school’s
organization, operation, and use of resources.
Suggested Guiding Questions/Prompts:
• Please explain the ways in which you have demonstrated proactive decision-making this year.
• Please provide an example of how you have been able to maximize your available resources.
• How do you establish routines and procedures for the smooth running of the school that staff members
understand and follow?
• What information is used to inform the decisions related to organizational management?
• Instructional time is one of the most essential resources for student success in learning. What are you doing to
protect instructional time?
• What are the strengths, weaknesses, opportunities, and challenges you have perceived in your school’s
organizational management?
Comments:
63
FLEMING COUNTY SCHOOLS
PROFESSIONAL GROWTH & EFFECTIVENESS: CERTIFIED EVALUATION PROCEDURES, July 2013
Principal Observation/Site Visit Form
Page 3 of 4
Performance Standard 5: Communication and Community Relations
The principal fosters the success of all students by communicating and collaborating effectively with
stakeholders.
Suggested Guiding Questions/Prompts:
• Please describe how you promote the success of all students through communication.
• How do you engage in open dialogue with multiple stakeholders from the larger school community?
• How do you involve parents and families in student learning?
• How do you disseminate needed information (such as student academic progress) to students, staff, parents,
and the greater learning community?
• Please give an example of how you network with individuals and groups outside the school (e.g., business and
government organizations) to build partnerships for pursuing shared goals.
Comments:
Performance Standard 6: Professionalism
The principal fosters the success of all students by demonstrating professional standards and ethics, engaging in
continuous professional learning, and contributing to the profession.
Suggested Guiding Questions/Prompts:
• Please give an example of a way in which you have demonstrated your professionalism in activities outside the
school district.
• How do you communicate professional beliefs and values to all stakeholders?
• Give an example of a skill that you learned during professional interactions with colleagues that you have used
successfully in your school.
• What professional learning have you sought out this year?
• In what ways have you observed a change in your role as a school leader and your leadership style?
• In what ways do you take an active role in professional organizations?
Comments:
64
FLEMING COUNTY SCHOOLS
PROFESSIONAL GROWTH & EFFECTIVENESS: CERTIFIED EVALUATION PROCEDURES, July 2013
Principal Observation/Site Visit Form
Page 4 of 4
Performance Standard 7: Student Growth
The principal’s leadership results in acceptable, measurable student academic growth based on established
standards.
Suggested Guiding Questions/Prompts:
• Please give an example of how your leadership has resulted in a high level of student academic growth with all
populations of learners.
• What is the goal setting process in your school for student academic achievement?
• Please give some examples of the goals your school has set this year that are directly associated with student
achievement.
• Please explain how interventions are designed and implemented to support student learning.
• What type of midcourse corrective actions do you take to accomplish desired student academic outcomes?
• How do you empower teachers to be truly engaged in improving student success?
Comments:
Principal’s Signature
Date
Evaluator’s Signature
Date
65
FLEMING COUNTY SCHOOLS
PROFESSIONAL GROWTH & EFFECTIVENESS: CERTIFIED EVALUATION PROCEDURES, July 2013
Documentation Form
Page 1 of 2
Directions: The principal provides one to three examples in each standard he or she plans to share
as documentation of meeting each performance standards. Documentation may also need to be
shared in conversation, discussion, and/or annotations to clarify the principal’s practice and
process for the evaluator. (Figure7 provides possible examples.)
Principal:
School:
Standard
Mid-Year
Date:_______
1. Instructional
Leadership
The principal fosters the
success of all students
by facilitating the
development,
communication,
implementation, and
evaluation of a shared
vision of teaching and
learning that leads to
student academic
growth and school
improvement.
2. School Climate
The principal fosters the
success of all students
by developing,
advocating, and
sustaining an
academically rigorous,
positive, and safe
school climate for all
stakeholders.
3. Human Resources
Management
The principal fosters
effective human
resources management
by assisting with
selection and induction,
and by supporting,
evaluating, and
retaining of quality
instructional and
support personnel.
66
School Year:
End of Year
Date:____________
FLEMING COUNTY SCHOOLS
PROFESSIONAL GROWTH & EFFECTIVENESS: CERTIFIED EVALUATION PROCEDURES, July 2013
Documentation Form
Standard
Mid-Year
Date:_______
4. Organizational
Management
The principal fosters the
success of all students
by supporting,
managing, and
overseeing the school’s
organization, operation,
and use of resources.
5. Communication and
Community Relations
The principal fosters the
success of all students
by communicating and
collaborating effectively
with stakeholders.
6. Professionalism
The principal fosters the
success of all students
by demonstrating
professional standards
and ethics, engaging in
continuous professional
learning, and
contributing to the
profession.
7. Student Growth
The principal’s
leadership results in
acceptable, measurable
student academic
growth based on
established standards.
67
End of Year
Page 2 of 2
Date:____________
FLEMING COUNTY SCHOOLS
PROFESSIONAL GROWTH & EFFECTIVENESS: CERTIFIED EVALUATION PROCEDURES, July 2013
Principal Mid-Year Performance Review
Page 1 of 8
Directions: Evaluators use this form to maintain a record of evidence documented for each
performance standard. Evidence should be drawn from multiple appropriate sources. Evaluators
may choose to use the “Evident” or “Not Evident” boxes provided under each standard to assist
with documenting the principal’s progress towards meeting the standard. This form should be
maintained by the evaluator during the course of the evaluation cycle. This report is shared at a
meeting with the principal held within appropriate timelines.
Principal:
Date:
Evaluator:
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Principal Mid-Year Performance Review Page 2 of 8
Performance Standard 1: Instructional Leadership
The principal fosters the success of all students by facilitating the development, communication, implementation,
and evaluation of a shared vision of teaching and learning that leads to student academic growth and school
improvement.
Sample Performance Indicators
Examples may include, but are not limited to:
The principal:
1.1 Leads the collaborative development and sustainment of a shared vision for educational improvement and
works with staff, students, parents, school councils and other stakeholders to develop a mission and
programs consistent with the school and district improvement plan.
1.2 Collaboratively plans, implements, supports, monitors, and evaluates instructional programs that
enhance teaching and student academic progress, and lead to continuous school improvement.
1.3 Analyzes current academic achievement data and instructional strategies to make appropriate educational
decisions to improve classroom instruction, increase student achievement, and improve overall school
effectiveness.
1.4 Demonstrates knowledge of research-based instructional best practices
1.5 Works collaboratively with staff to identify student needs and to design, revise, and monitor instruction to
ensure effective delivery of the required curriculum.
1.6 Supports teachers to access resources (e.g., time, fiscal, human) for the successful implementation of
effective instructional strategies.
1.7 Monitors and evaluates the use of assessment of and for learning (e.g., diagnostic, formative, summative
assessments) to inform instructional practices and to provide timely and accurate feedback to students
and parents.*
1.8 Works with school council to design and implement effective and efficient schedules that protect and
maximize instructional time.
1.9 Provides the instructional focus and creates the culture for continuous learning of all members of the
school community.
1.10 Supports professional learning and instructional practices that incorporate the use of multiple sources of
data and result in increased student growth.
1.11 Participates, as appropriate, in professional learning alongside teachers when instructional strategies are
being taught for future implementation.
1.12 Demonstrates the importance of professional growth by providing adequate time and resources for
teachers and staff to participate in professional learning (i.e., peer observation, mentoring, coaching,
study groups, learning teams).
1.13 Evaluates the impact professional learning has on the staff/school improvement and student academic
progress.
Comments:
 Evident
69
 Not Evident
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PROFESSIONAL GROWTH & EFFECTIVENESS: CERTIFIED EVALUATION PROCEDURES, July 2013
Principal Mid-Year Performance Review Page 3 of 8
Performance Standard 2: School Climate
The principal fosters the success of all students by developing, advocating, and sustaining an academically
rigorous, positive, and safe school climate for all stakeholders.
Sample Performance Indicators
Examples may include, but are not limited to:
The principal:
2.1 Incorporates knowledge of the social, cultural, leadership, and political dynamics of the school
community to cultivate a positive academic learning environment.
2.2 Consistently models and collaboratively promotes high expectations, mutual respect, concern, and
empathy for students, staff, parents, and community.
2.3 Uses shared decision-making and collaboration to build relationships with all stakeholders and maintain
positive school morale.
2.4 Promotes a culture of collaboration, trust and shared leadership.
2.5 Supports the staff through continuous improvement efforts.
2.6 Addresses barriers to teacher and staff performance and provides positive working conditions to
encourage retention of highly effective personnel.
2.7 In collaboration with the school council, as appropriate, ensures a school safety plan is developed and
implemented in alignment with district policy.
2.8 Involves students, staff, parents, and the community to create and sustain a positive, safe, and healthy
learning environment which reflects state, district, and local school policies, and procedures.
2.9 In collaboration with the school council, leads the development and/or implements best practices in
school-wide behavior management that are effective within the school community and communicates
behavior management expectations to students, teachers, and parents.
2.10 Is visible, approachable, and dedicates time to listen to the concerns of students, teachers, and other
stakeholders.
2.11 Maintains a positive, inviting school environment that celebrates, promotes and assists in the development
of the whole child/student, and values every child/student as an important member of the school
community.
Comments:
 Evident
70
 Not Evident
FLEMING COUNTY SCHOOLS
PROFESSIONAL GROWTH & EFFECTIVENESS: CERTIFIED EVALUATION PROCEDURES, July 2013
Principal Mid-Year Performance Review Page 4 of 8
Performance Standard 3: Human Resources Management
The principal fosters effective human resources management by assisting with selection and induction, and by
supporting, evaluating, and retaining quality instructional and support personnel.
Sample Performance Indicators
Examples may include, but are not limited to:
The principal:
3.1 Actively participates in an effective and efficient selection process in consultation with the school council.
3.2 Assigns highly-effective staff in a fair and equitable manner based on student and school needs,
assessment data, and local and state requirements.
3.3 Supports formal building-level employee induction processes and informal procedures to support and
assist all new personnel.
3.4 Provides a mentoring process for all new and targeted instructional personnel.
3.5 Manages the supervision and evaluation of staff in accordance with local and state requirements.
3.6 Properly implements the teacher and staff effectiveness systems, supports the important role evaluation
plays in teacher and staff learning, and evaluates performance of personnel using multiple data sources.
3.7 Documents evidence of teacher effectiveness, provides timely, on-going formal and informal feedback
on strengths and areas of growth, and provides support, access to resources, and professional learning
opportunities for teachers and staff to improve job effectiveness.
3.8 Makes appropriate recommendations relative to personnel transfer, retention, promotion, and dismissal
consistent with established policies and procedures and with student academic growth as a significant
consideration.
3.9 Recognizes and supports highly effective teachers and staff and cultivates their leadership potential.
3.10 Maximizes human resources by building on the strengths of teachers and staff members through the
collaborative development and implementation of the professional growth plan that aligns with the school
and/or district plan.
Comments:
 Evident
71
 Not Evident
FLEMING COUNTY SCHOOLS
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Principal Mid-Year Performance Review Page 5 of 8
Performance Standard 4: Organizational Management
The principal fosters the success of all students by supporting, managing, and overseeing the school’s organization,
operation, and use of resources.
Sample Performance Indicators
Examples may include, but are not limited to:
The principal:
4.1 Demonstrates and communicates a working knowledge and understanding of Kentucky school laws and
regulations, and school/district policies and procedures.
4.2 Establishes, in collaboration with the school council, and enforces policies and procedures to ensure a safe,
secure, efficient, and orderly facility and grounds.
4.3 Monitors and provides efficient supervision for all physical plant and related activities through an
appropriate process.
4.4 Identifies potential organizational, operational, or resource-related problems and addresses them in a
timely, consistent, and effective manner.
4.5 Reviews fiscal records regularly to ensure accountability for all funds.
4.6 In collaboration with the school council, plans and prepares a fiscally responsible budget to support the
school’s mission and both long- and short-term goals through effective resource allocation.
4.7 Follows state and local policies with regard to finances, school accountability, and reporting.
4.8 Implements strategies for the inclusion of staff and stakeholders in various planning processes, shares in
management decisions, and delegates duties as applicable, resulting in an effective and efficient
workplace.
Comments:
 Evident
72
 Not Evident
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Principal Mid-Year Performance Review Page 6 of 8
Performance Standard 5: Communication and Community Relations
The principal fosters the success of all students by communicating and collaborating effectively with stakeholders.
Sample Performance Indicators
Examples may include, but are not limited to:
The principal:
5.1 Plans for and solicits staff, parent, and stakeholder input to promote effective decision-making and
communication when appropriate.
5.2 Communicates the mission and shared vision, long-and short-term goals, and the school improvement plan
to all stakeholders.
5.3 Disseminates information to staff, parents, and other stakeholders in a timely manner through multiple
channels and sources.
5.4 Involves students, parents, staff and other stakeholders in a collaborative effort to establish positive
relationships.
5.5 Maintains visibility and accessibility to students, parents, staff, and other stakeholders.
5.6 Speaks and writes in an explicit and professional manner to students, parents, staff, and other
stakeholders.
5.7 Provides a variety of opportunities for parent and family involvement in school activities.
5.8 Collaborates and networks with colleagues and stakeholders to effectively utilize the resources and
expertise available in the local community.
5.9 Advocates for students and acts to influence local, district, and state decisions affecting student learning.
5.10 Assesses, plans for, responds to, and interacts with the larger political, social, economic, legal, and cultural
context that affects schooling based on relevant evidence.
Comments:
 Evident
73
 Not Evident
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Principal Mid-Year Performance Review Page 7 of 8
Performance Standard 6: Professionalism
The principal fosters the success of all students by demonstrating professional standards and ethics, engaging in
continuous professional learning, and contributing to the profession.
Sample Performance Indicators
Examples may include, but are not limited to:
The principal:
6.1 Creates a culture of respect, understanding, sensitivity, and appreciation for students, staff, and other
stakeholders, and models these attributes on a daily basis.
6.2 Works within professional and ethical guidelines to improve student learning and to meet school, district,
and state requirements.
6.3 Maintains a professional appearance and demeanor.
6.4 Models professional behavior and cultural competency to students, staff, and other stakeholders.
6.5 Maintains confidentiality.
6.6 Maintains a positive, optimistic, and straight-forward attitude.
6.7 Provides leadership in the exchange of ideas and information with staff and other professionals.
6.8 Works in a collegial and collaborative manner with other administrators, school personnel, and other
stakeholders to communicate, promote, and support the shared vision, mission, and goals of the school
district.
6.9 Assumes responsibility for personal professional growth through accurate self-reflection on professional
practice, and engages in continuous learning.
6.10 Contributes and supports the development of the profession through service as an instructor, mentor,
coach, presenter, and/or researcher.
6.11 Remains current with research related to educational issues, trends, and practices and maintains a high
level of technical and professional knowledge.
Comments:
 Evident
74
 Not Evident
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PROFESSIONAL GROWTH & EFFECTIVENESS: CERTIFIED EVALUATION PROCEDURES, July 2013
Principal Mid-Year Performance Review Page 8 of 8
Performance Standard 7: Student Growth
The principal’s leadership results in acceptable, measurable student academic growth based on established
standards.
Sample Performance Indicators
Examples may include, but are not limited to:
The principal:
7.1 Uses appropriate techniques for gathering and analyzing data from multiple sources to use in making
decisions related to student academic growth and school improvement.
7.2 Collaboratively develops, implements, and monitors the school improvement plan that addresses
student gaps, growth, and achievement.
7.3 In collaboration with their evaluator, sets student growth goals and benchmarks, and implements
appropriate strategies to accomplish desired outcomes.
7.4 Ensures teachers’ student achievement goals are aligned with school/district-level goals for increased
student academic progress and for meeting state benchmarks.
7.5 Collaborates with teachers and staff to monitor and improve multiple measures of student growth
through the analysis of data, the application of educational research, and the implementation of
appropriate intervention and enrichment strategies.
7.6
Demonstrates responsibility for school academic achievement through proactive interactions with
faculty/staff, students, and other stakeholders.
7.7 Uses faculty meetings, team/department meetings, and professional learning activities to focus on
student growth outcomes.
7.8 Provides evidence that students are meeting specific, measurable, realistic, and appropriate achievement
goals.
7.9 Communicates assessment results to all appropriate stakeholders.
Comments:
 Evident
Strengths:
Areas of Improvement:
Principal’s Name:
Date:
Principal’s Signature:
Evaluator’s Name:
Date:
Evaluator’s Signature:
75
 Not Evident
FLEMING COUNTY SCHOOLS
PROFESSIONAL GROWTH & EFFECTIVENESS: CERTIFIED EVALUATION PROCEDURES, July 2013
Fleming County Schools – Principal Professional Growth and Effectiveness Summative
Principal
EPSB ID#
School
Evaluator
Conference Date
Standard
1
2
3
4
5
6
7
Standard Description
Instructional Leadership: The principal fosters the success of all students by
facilitating the development, communication, implementation, and evaluation of a
shared vision of teaching and learning that leads to student academic growth and
school improvement.
School Climate: The principal fosters the success of all students by developing,
advocating, and sustaining an academically rigorous, positive, and safe school
climate for all stakeholders.
Human Resources Management: The principal fosters effective human resources
management by assisting with selection and induction, and by supporting,
evaluating, and retaining quality instructional and support personnel.
Organizational Management: The principal fosters the success of all students by
supporting, managing, and overseeing the school’s organization, operation, and use
of resources.
Communication & Community Relations: The principal fosters the success of all
students by communicating and collaborating effectively with stakeholders.
Professionalism: The principal fosters the success of all students by demonstrating
professional standards and ethics, engaging in continuous professional learning,
and contributing to the profession.
Student Growth: The principal’s leadership results in acceptable, measurable
student academic growth based on established standards.
Rating
I
D
A
E
I
D
A
E
I
D
A
E
I
D
A
E
I
D
A
E
I
D
A
E
I
D
A
E
Comments:
Recommendations:
Continue Employment _____
_____
Additional Evaluation _____
_____________________________________
Principal’s Signature*
__________
Date
_______________________ _______
Evaluator’s Signature
* Denotes sharing of results, not necessarily agreement with the ratings
76
Not Recommended
Date
FLEMING COUNTY SCHOOLS
PROFESSIONAL GROWTH & EFFECTIVENESS: CERTIFIED EVALUATION PROCEDURES, July 2013
FLEMING COUNTY SCHOOLS
INDIVIDUAL CORRECTIVE ACTION PLAN
Name
Work Site
Date Developed
Standard
Growth Goal
Intervention/Support
Signatures:
Employee__________________________________
_______________________________________
Other ____________________________________
___________________________________________
Supervisor
Other
Review Date
Documentation:
Intervention/Support
Signatures:
Employee__________________________________
_______________________________________
Other ____________________________________
___________________________________________
Supervisor
Other
Review Date
Documentation:
Intervention/Support
Signatures:
Employee__________________________________
77
Supervisor
FLEMING COUNTY SCHOOLS
PROFESSIONAL GROWTH & EFFECTIVENESS: CERTIFIED EVALUATION PROCEDURES, July 2013
_______________________________________
Other ____________________________________
___________________________________________
Other
Review Date
Documentation:
Intervention/Support
Signatures:
Employee__________________________________
_______________________________________
Other ____________________________________
___________________________________________
78
Supervisor
Other
FLEMING COUNTY SCHOOLS
PROFESSIONAL GROWTH & EFFECTIVENESS: CERTIFIED EVALUATION PROCEDURES, July 2013
CERTIFIED EVALUATION APPEALS FORM
(If you are requesting a hearing, attach this page to the Evaluation Appeals Hearing
Request Form on the next page and submit to Appeals Panel Chair (Board Appointee)
within 7 working days of receipt of the summative evaluation.
NAME: ________________________________________________________________
SCHOOL: _____________________________________________________________
POSITION: ____________________________________________________________
DATE OF EVALUATION: _______________________________________________
PLEASE LIST YOUR REASON(S) FOR APPEALING EVALUATION.
________________________________________
Signature
________________________________________
Date Submitted
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EVALUATION APPEALS HEARING REQUEST FORM
(Submit to Appeals Panel Chair within 7 working days
of receipt of the summative evaluation.)
I _______________________________________ have been evaluated by
______________________________ during this current school year evaluation cycle.
My disagreement with the findings of the summative evaluation has been
thoroughly discussed with my evaluator.
I respectfully request the Fleming County School District Evaluation Appeals Panel to
hear my appeal.
My appeal challenges the summative findings on:
______ Substance
______ Procedure
______ Both substance and procedure
The date of the summative conference was ____________________________________.
The date the evaluator was notified of intent to appeal was ________________________.
Optional Additional Comments:
Employee Comments:
Supervisor Comments:
Signature _______________________________________ Date ___________________
This form shall be presented in person or by mail to the chairperson (BOE appointee) of the
Evaluations Appeals Panel within 7 working days of the receipt of the summative evaluation.
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CERTIFIED EMPLOYEES
EVALUATION APPEALS PANEL/PROCEDURES
MEMBERSHIP
1. The certified employees shall elect two members and two alternates to serve on the panel.
A. Each school and the Central Office shall nominate two certified employees willing to
serve as panel members.
B. Ballots will be prepared using the Infinite Campus survey feature and emailed to each
certified employee with a link to complete the survey anonymously.
C. The candidates with the two largest vote totals shall be named as members of the Appeals
Panel.
D. The two candidates receiving the next largest number of votes shall be named as alternate
members of the Appeals Panel.
E. The district’s Chief Information Officer will report the survey results to the Certified
Evaluation Point of Contact, who will communicate them to the District Certified
Evaluation Committee and to all certified personnel.
F. The survey results will remain in Infinite Campus, and the Certified Evaluation Point of
Contact will save the results electronically.
2.
The Board of Education shall appoint one certified employee and alternate to serve on the
panel. The Board appointee shall chair the appeals panel.
3. Terms shall be for two years, to run from July 1 2013, to June 30, 2015, unless adoption of
the Kentucky Professional Growth and Effectiveness System in 2014 requires another
election.
4. Members may be re-elected or re-appointed.
APPEAL PROCEDURE
1. Certified employees who believe they were unfairly evaluated can only appeal following
a summative evaluation and must do so in writing to the chairperson (Board appointee) of
the Evaluation Appeals Panel by 4:00 p.m. on the seventh working day following the
receipt of the evaluation.
2. An appeal must be submitted to the Appeals Panel Chair on the forms prepared by the
Certified Evaluation Committee, with an attached copy of the evaluation and any other
documentation to be relied up as evidence at the hearing, filed in quadruplicate.
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POWERS AND CONDITIONS
1. The burden of proof rests with the employee appealing to the panel.
2. The evaluator shall be allowed an opportunity to respond to the claims of the appealing
employee.
3. The panel shall have the power to review all documents presented to it.
4. The panel shall have the authority to interview both the appealing employee and the
evaluator.
5. After sufficiently reviewing all evidence, the panel may make one of the following
recommendations to the superintendent:
A. Order a new evaluation by a second certified employee.
B. Uphold the original evaluation.
6. The chairperson of the appeals panel shall present the decision of the panel in writing to
the superintendent within three working days of the hearing.
7. The evaluator shall submit any documentation to be relied upon as evidence at the
hearing, filed in quadruplicate, no later than 4:00 p.m. on the third day following receipt
of the request for the appeals hearing.
8. Both parties shall have opportunity to review the documentation at least 4 working days
prior to the scheduled hearing, at a time set by the panel chair. All documentation will be
locked in a secure place in the Central Office except during appeals panel meetings.
Confidentiality will be maintained. Copies of the documentation will be available to both
parties at the hearing.
9. At least 5 working days prior to the scheduled hearing and not later than 6 working days
after receipt of the Evaluation Appeals Hearing Request, the panel will meet to review all
documents, discuss, and prepare questions to be asked of each party by the chair and set
time and place of the hearing. Additional questions may be posed by panel members
during the hearing.
10. The hearing will be held at a time and place set by the panel, but said hearing shall occur
not later than 12 working days after receipt of the Evaluation Appeals Hearing Request.
The evaluatee and evaluator will be notified of said time and invited to appear before the
panel, respond to the appeal and answer questions from the panel.
11. For official records, the hearing will be audio taped and a copy provided to both parties if
requested in writing.
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12. Only panel members, the evaluatee and evaluator, and legal counsel or chosen
representative will be present at the hearing.
13. Witnesses may be presented, but will be called in one at a time and will not be allowed to
observe the proceedings.
14. The following procedures will be followed during the hearing:
A. Chairperson will convene hearing, cover procedures, and clarify the
responsibility of the panel.
B. Each party will be allowed to make a statement of claim. The evaluatee will
begin.
C. The panel may question the evaluatee and evaluator.
D. Each party will be asked to make closing remarks.
E. The chairperson of the panel will make closing remarks.
15. The board appointee will chair the panel. If the appeal comes from a school in which one
of the appeals panel members works on a daily basis, the first alternate of the appeals
panel shall be used. No member of the panel shall serve on any appeal in which he/she
was the evaluator.
16. The panel shall make a recommendation to the Superintendent of the Schools within
fifteen (15) working days from the date of filing the appeal.
17. In the event the Superintendent was the evaluator, the recommendations of the panel shall
go directly to the Board of Education.
18. On receipt of the panel’s recommendation, the Superintendent shall file the panel’s
recommendation in the employee’s personnel file with the original evaluation form.
19. Should the Superintendent order a new evaluation by a second certified evaluator, both
evaluations shall be placed in the employee’s personnel file.
20. A certified employee who wishes to do so may take the matter to the State Board of
Education after the appeal process has been completed.
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PROFESSIONAL GROWTH & EFFECTIVENESS: CERTIFIED EVALUATION PROCEDURES, July 2013
TIMELINE FOR APPEALS PROCESS
The evaluatee submits an Evaluation Appeals Hearing Request Form and the
accompanying documentation not later than 4:00 p.m., seven working days after receipt of
summative evaluation. Upon receipt, the Appeals Panel Chair will implement the appeals
procedure according to the following timeline:
By Day 3:
Evaluator submits documentation by 4:00 p.m. not later than three working
days after receipt of Evaluation Appeals Hearing Request.
By Day 6:
By 4:00 p.m. not later than 6 working days after receipt of Evaluation
Appeals Hearing Request, Appeals Panel reviews documentation and
schedules hearing for at least 6 working days later.
By Day 7:
Not later than 4:00 p.m. on the 7th working day following receipt of
Evaluation Appeals Hearing Request, evaluatee and evaluator have
opportunity to review documentation.
By Day 12:
Hearing held, not later than 12 working days following receipt of Evaluation
Appeals Hearing Request.
By Day 15:
Panel submits recommendation to the Superintendent by 4:00 p.m. not later
than 15 working days following receipt of Evaluation Appeals Hearing
Request.
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APPENDIX A
DISTRICT CERTIFIED EVALUATION COMMITTEE
TEACHERS:
Eric Zempter, Teacher, Ewing Elementary
Cindy Combs, Teacher, Simons Middle
Stephanie Emmons, Teacher, Fleming County High
Kimberly Mineer, Teacher, Flemingsburg Elementary
Linda McKee, Teacher, E.P. Ward Elementary
Michelle Hunt, Teacher, Hillsboro Elementary
PRINCIPALS:
Luanne Applegate, Principal, Ewing Elementary
Lesia Eldridge, Principal, Simons Middle
Mark Leet, Principal, Fleming County High
Justin Hollingsworth, Principal, Flemingsburg Elementary
Terra Greer, Principal, E.P. Ward Elementary
Carol Thompson, Principal, Hillsboro Elementary
DISTRICT CERTIFIED EVALUTION CONTACT:
Joy Gooding
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APPENDIX B: CONTACT MEMO
June 13, 2013
David Simpson, Program Consultant
Kentucky Department of Education
Office of Leadership and School Improvement
Division of Leadership and Instructional Support
500 Mero Street, CPT 17th Floor
Frankfort, KY 40601
Dear Dr. Simpson:
Effective July 1, 2013, Joy Gooding will serve as Certified Evaluation Contact for the Fleming
County School District.
Sincerely,
Thomas Price, Superintendent
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APPENDIX C: ASSURANCES
ASSURANCES
CERTIFIED SCHOOL PERSONNEL EVALUATION PLAN
The _Fleming County___School District hereby assures the Commissioner of Education that:
This evaluation plan was developed by an evaluation committee composed of an equal number of
teachers and administrators.
The evaluation process and criteria for evaluation will be explained to and discussed with all certified
personnel annually within one month of reporting for employment. This shall occur prior to the
implementation of the plan. The evaluation of each certified staff member will be conducted or
supervised by the immediate supervisor of the employee.
All certified employees shall develop an Individual Professional Growth Plan (IGP) that shall be aligned
with the school/district improvement plan and comply with the requirements of 704 KAR 3:345. The IGP
will be reviewed annually.
All administrators, to include the superintendent and non-tenured teachers will be evaluated annually.
All tenured teachers will be evaluated a minimum of once every three years.
Each evaluator will be trained and approved in the use of appropriate evaluation techniques and the use of
local instruments and procedures.
Each person evaluated will have both formative and summative evaluations with the evaluator regarding
his/her performance.
Each valuate shall be given a copy of his/her summative evaluation and the summative evaluation shall
be filed with the official personnel records.
The local evaluation plan provides for the right to a hearing as to every appeal, an opportunity to review
all documents presented to the evaluation appeals panel, and a right to presence of valuate’s chosen
representative.
The evaluation plan process will not discriminate on the basis of race, national origin, religion, marital
status, sex, or disability.
This evaluation plan will be reviewed as needed and any substantive revisions will be submitted to the
Department of Education for approval.
The local board of education approved the evaluation plan as recorded in the minutes of the meeting held
on __ _______________________.
__________________________________________________
Signature of District Superintendent
_______________________
Date
__________________________________________________
_______________________
Signature of Chairperson, Board of Education
Date
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APPENDIX D: BOARD MINUTES JUNE 12, 2013
Minutes of the regular board meeting held June 12, 2013, at Central Office at 7:00 pm.
Members present were Ed Ward, Roy Gray, Jamie Collinsworth and Heather Crump. Mike
Ishmael was absent.
The meeting was called to order by Mr. Collinsworth.
A moment of silence was held.
Pledge was led by Mr. Collinsworth
Mr. Collinsworth welcomed guests.
ORDER #262 – APPROVAL OF MINUTES
Motion was made by Ward and second by Gray to approve minutes of the May 8, 2013
regular meeting, May 30, 2013 called meeting and June 5, 2013 called meeting of the
Fleming County Board of Education as presented. Motion was approved on a vote of 4 yes;
0 no.
Superintendent Price recognized Cameron Dailey for his Honorable Mention Achievement
in the 2013 Congressional High School Art Competition. He was presented with a
certificate.
Jim Thomas addressed the board regarding the soccer program.
Mrs. Kirby presented the attendance report.
Superintendent Price presented the personnel report.
Mrs. Gooding presented an Unbridled Learning Report.
No board action was taken for reports/monthly updates.
ORDER # 263 – FINANCIALS
Blake Price presented the May 2013 Monthly Financial Report.
The payment of claims was enclosed for review.
Motion was made by Gray and second by Crump to approve the financial report and
payment of claims as presented. Motion was approved on a vote of 4 yes; 0 no.
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ORDER #264 – CONSENT AGENDA ITEMS
A. Fund Raiser Requests
1. FCHS Winter Dance
2. FCHS yearbook sales with icons, names and cover
3. FCHS yearbook business ads and ads for grads
4. FCHS choir boosters Bingo
5. FCHS choir boosters cookouts
6. FCHS choir boosters DQ night
7. FCHS choir boosters lunch delivery
8. FCHS choir boosters dance at SMS
9. FCHS choir boosters Valentines Crush and kiss-o-grams
10. FCHS choir boosters quarter auction
11. FCHS choir boosters concession at consignment auction
12. FCHS choir boosters court day concessions and raffle
13. FCHS choir boosters car wash
14. FCHS choir boosters bake sale
15. SMS picture retakes
16. SMS autograph shirts
17. SMS yearbook sales
18. FCHS softball boosters tournaments, concessions, clinics, chili/spaghetti
supper, santa pictures, quarter auction, shirt sales, yard sales,
zumbathon, silent auction, court day/covered bridge sales, “pack the
house” at local restaurant, banners, cookouts, meal deliveries and
novelty sales
19. FCHS Academic Team community quiz bowl
20. FCHS Academic Team FCAT (academic tournament)
21. FCHS Academic Team Jr. FCAT (academic tournament)
22. FCHS Academic Team lunch for Jr. FCAT
23. FCHS Academic Team Limestone League elementary tournament
24. FCHS Academic Team lunch for Limestone League elementary
tournament
25. Ewing Elementary t-shirt sales
26. Ewing Elementary snack sales
27. Ewing Elementary group pictures
28. Ewing Elementary dances
29. Ewing Elementary Santa Shop
30. Ewing Elementary Harvest Festival
B. Trip Request
1. FFA Leadership Training in Hardinsburg, Kentucky on June 30-July 5
(requested by Chris Fitzpatrick, Bobby Pease, Lucinda Pease & Tonya
Phillips)
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Motion was made by Ward and second by Crump to approve the Consent Agenda Items as
presented. Motion was approved on a vote of 4 yes; 0 no.
ORDER # 265 – FACILITIES PROJECTS
A. Construction Report
B. Approval of Payment to BEX Construction, Inc. as indicated below and enclosed for
your review:
1. Ewing Elementary Construction/Payment #21 ($257,224.99);
C. Approval of Payment to Trace Creek Construction, Inc. as indicated below and
enclosed for your review:
1. Simons Middle School Construction/ Payment #2 ($182,228.40);
D. Approval of BG-4 Form for Hillsboro Elementary School as indicated below and
enclosed for your review:
1. Submit BG-4 form to KDE to close out the Hillsboro Elementary Project for BEX
Construction and to make final payment upon acceptance of work by Architect
and Owner;
Motion was made by Crump and second by Gray to approve the Facilities Items as
presented. Motion was approved on a vote of 4 yes; 0 no.
ORDER #266 – HIRE PERSONNEL
Motion was made by Ward and second by Crump to approve hiring of certified and
classified personnel for school year 2013-2014 as shown. Motion was approved on a vote
of 4 yes; 0 no.
ORDER #267 – STATE AND FEDERAL FUND PROGRAMS FOR SCHOOL YEAR 2013-2014
Motion was made by Gray and second by Ward to approve participating in any and all state
and federal programs that are designed to enhance educational opportunities for students
for Fleming County Schools for the school year 2013-2014. Any significant program
changes outside the scope of the comprehensive improvement plan will be presented to the
board for approval. Motion was approved on a vote of 4 yes; 0 no.
ORDER #268 – TITLE I PARENT INVOLVEMENT P0LICIES
Motion was made by Gray and second by Crump to approve Title I Parent Involvement
Policies as shown. Motion was approved on a vote of 4 yes; 0 no.
ORDER #269 – BOND OF TREASURER
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Motion was made by Ward and second by Crump to approve bond of the treasurer in the
amount of $200,000 as shown. Motion was approved on a vote of 4 yes; 0 no.
ORDER #270 – COMMUNITY TRUST AND PEOPLES BANK DEPOSIT BONDS
Motion was made by Crump and second by Ward to approve Community Trust Bank for
investments and Peoples Bank of Fleming County for investments and general fund
deposits as shown. Motion was approved on a vote of 4 yes; 0 no.
ORDER #271 – SECRETARY AND TREASURER FOR SCHOOL YEAR 2013-2014
Motion was made by Crump and second by Gray to approve Tom Price as secretary and
treasurer for fiscal year July 1, 2013-June 30, 2014. Motion was approved on a vote of 4
yes; 0 no.
ORDER #272 – DISCIPLINE CODE & ATTENDANCE POLICY HANDBOOK
Motion was made by Crump and second by Ward to approve Fleming County Schools
Discipline Code & Attendance Policy Handbook as shown. Motion was approved on a vote
of 4 yes; 0 no.
ORDER #273 – FIRST READING OF POLICY UPDATES
Motion was made by Gray and second by Crump to approve first reading of policies and
policy changes as shown:
1. 01.1
2. 01.111
3. 01.61
4. 01.821
5. 02.131
6. 02.14
7. 02.4241
8. 02.442
9. 03.113
10. 03.121
11. 03.12322
12. 03.125
13. 03.1321
14. 03.212
15. 03.221
16. 03.22322
17. 03.225
18. 03.2321
19. 04.31
20. 04.3111
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21. 04.312
22. 04.41
23. 05.4
24. 05.411
25. 05.42
26. 05.48
27. 08.113
28. 08.1132
29. 08.4
30. 09.111
31. 09.121
32. 09.122
33. 09.14
34. 09.15
35. 09.22
36. 09.2241
37. 09.3
38. 09.31
39. 09.33
40. 09.425
41. 09.4341
42. 09.311
43. 09.3133
44. 08.221
Motion was approved on a vote of 4 yes; 0 no.
ORDER #274 – REVISED PARAMETERS FOR STANDARDS BASED GRADING
Motion was made by Crump and second by Gray to approve revised parameters for
standards based grading as shown. Motion was approved on a vote of 4 yes; 0 no.
ORDER #275 – CERTIFIED EVALUATION PROCEDURES
Motion was made by Gray and second by Crump to approve certified evaluation
procedures and sign assurances as shown. Motion was approved on a vote of 4 yes; 0
no.
ORDER #276 – DISTRICT IMPROVEMENT PLAN
Motion was made by Ward and second by Gray to approve Fleming County Schools District
Improvement Plan as shown. Motion was approved on a vote of 4 yes; 0 no.
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ORDER #277 – DISTRICT ASSURANCES FOR 2013-2014
Motion was made by Ward and second by Crump to authorize the Superintendent to sign
the District Assurances document for 2013-2014 as shown. Motion was approved on a
vote of 4 yes; 0 no.
ORDER #278 – SALARY SCHEDULES
Motion was made by Crump and second by Ward to approve the certified, classified and
computer tech salary schedules for 2013-2014 school year as presented. The
supplementary schedule was approved with revisions noted by Superintendent Price. The
final version of the supplementary schedule will be approved at the next called meeting.
Motion was approved on a vote of 4 yes; 0 no.
ORDER #279 – GO INTO CLOSED SESSION/PERSONNEL PER KRS 61.810(1)(F)
Motion was made by Gray and second by Ward to approve going into closed session to
discuss personnel per KRS 61.810(1)(f). Motion was approved on a vote of 4 yes; 0 no.
ORDER #280 – GO OUT OF CLOSED SESSION
Motion was made by Gray and second by Ward to approve going out of closed session.
Motion was approved on a vote of 4 yes; 0 no.
ORDER #281 – SUPERINTENDENT EVALUATION
Motion was made by Gray and second by Crump to approve Superintendent Evaluation,
subject to summary report to public on June 26th at the called meeting. Motion was
approved on a vote of 4 yes; 0 no.
ORDER #282 – ADJOURN
Motion was made by Crump and second by Gray to adjourn. Motion was approved on a
vote of 4 yes; 0 no.
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APPENDIX E: BOARD MINUTES, JULY 10, 2013
Minutes of the regular board meeting held July 10, 2013, at Central Office at 7:00 pm.
Members present were Ed Ward, Roy Gray, Jamie Collinsworth, Mike Ishmael and Heather
Crump.
Superintendent Price was out of town and Tony Roth was designated to perform his duties
in his absence.
The meeting was called to order by Mr. Collinsworth.
A moment of silence was held.
Pledge was led by Mr. Ishmael.
Mr. Collinsworth welcomed guests.
ORDER #1 – APPROVAL OF MINUTES
Motion was made by Ishmael and second by Gray to approve minutes of the June 12, 2013
regular meeting and June 26, 2013 called meeting of the Fleming County Board of
Education as presented. Motion was approved on a vote of 5 yes; 0 no.
Billy Grover Money and Rob Applegate from the Ewing Fire Department discussed the need
to install a fire hydrant by the new Ewing school. They also presented a bid on the cost of
the project for the board to consider.
The personnel report was enclosed for review.
Mrs. Gooding presented an Unbridled Learning Report.
No board action was taken for reports/monthly updates.
ORDER # 2– FINANCIALS
The June 2013 Monthly Financial Report was enclosed for review.
The payment of claims was enclosed for review.
Motion was made by Ward and second by Gray to approve the financial report and
payment of claims as presented. Motion was approved on a vote of 5 yes; 0 no.
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ORDER #3 – CONSENT AGENDA ITEMS
C. Fund Raiser Requests
31. Flemingsburg Elementary kindergarten snack sales;
32. FC Youth Cheer dance;
33. FC Youth Cheer clinics;
34. FC Youth Cheer lunch deliveries;
35. FC Youth Cheer breakfast deliveries;
36. FC Youth Cheer Panther item sales;
37. Lil Panther Cheer lock in;
38. Lil Panther Cheer car wash;
39. Lil Panther Cheer lunch deliveries;
40. Lil Panther Cheer fish fry;
41. Lil Panther Cheer pool party;
42. Lil Panther Cheer dance;
43. Lil Panther Cheer bake sales;
44. Lil Panther Cheer cookout;
45. Ewing Elementary classroom item sales;
46. Ewing Elementary yearbook and calendar sales;
47. Ewing Elementary Christmas ornament sales;
48. Ewing Elementary DVD sales;
49. Ewing Elementary dances;
50. FCHS FBLA dances;
51. FCHS FBLA Panther spirit umbrella sales;
52. FCHS cheerleading bake sale and car wash;
53. FCHS band boosters face painting
Motion was made by Crump and second by Ishmael to approve the Consent Agenda items as
presented. Motion was approved on a vote of 5 yes; 0 no.
ORDER # 4 – FACILITIES PROJECTS
E. Construction Report;
F. Approval of Payment to BEX Construction, Inc. as indicated below and enclosed for
your review:
2. Ewing Elementary Construction/Payment #22 ($220,445.60);
G. Approval of Payment to Trace Creek Construction, Inc. as indicated below and
enclosed for your review:
2. Simons Middle School Construction/ Payment #3 ($418,493.70);
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H. Approval of Payments to G. Scott & Associates as indicated below and enclosed for
your review:
1. Simons Middle School Construction/ ($15,946.38);
2. Ewing Elementary Construction/ ($28,046.23);
Motion was made by Gray and second by Ward to approve the Facilities Items as presented.
Motion was approved on a vote of 5 yes; 0 no.
ORDER #5 – SECOND READING OF POLICY UPDATES
Motion was made by Ishmael and second by Ward to approve second reading of policies
and policy changes as shown:
45. 01.1
46. 01.111
47. 01.61
48. 01.821
49. 02.131
50. 02.14
51. 02.4241
52. 02.442
53. 03.113
54. 03.121
55. 03.12322
56. 03.125
57. 03.1321
58. 03.212
59. 03.221
60. 03.22322
61. 03.225
62. 03.2321
63. 04.31
64. 04.3111
65. 04.312
66. 04.41
67. 05.4
68. 05.411
69. 05.42
70. 05.48
71. 08.113
72. 08.1132
73. 08.4
74. 09.111
75. 09.121
76. 09.122
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77. 09.14
78. 09.15
79. 09.22
80. 09.2241
81. 09.3
82. 09.31
83. 09.33
84. 09.425
85. 09.4341
86. 09.311
87. 09.3133
88. 08.221
Motion was approved on a vote of 5 yes; 0 no.
ORDER #6 – MIGRANT CONSORTIUM AGREEMENT
Motion was made by Gray and second by Ishmael to approve the Migrant Consortium
Agreement as shown. Motion was approved on a vote of 5 yes; 0 no.
ORDER #7 – KEDC MEMBERSHIP
Motion was made by Gray and second by Crump to approve participation in KEDC
programs and KEDC Interlocal Cooperation Account to comply with KARS 65:210 to 65:300
as shown. Motion was approved on a vote of 5 yes; 0 no.
ORDER #8 – SMS & FCHS FEE/ ACTIVITY FUND ALLOCATIONS
Motion was made by Crump and second by Ward to table the vote on SMS & FCHS
Fee/Activity Fund Allocations at this time due to questions they had. Motion was approved
on a vote of 5 yes; 0 no.
ORDER #9 – AMENDMENT TO DISTRICT CERTIFIED EVALUATION PROCEDURES
Motion was made by Crump and second by Gray to approve amendment to district
certified evaluation procedures as shown. Motion was approved on a vote of 5 yes; 0
no.
ORDER #10 – CONTRACT WITH COMPREHEND, INC.
Motion was made by Ishmael and second by Gray to approve contract with Comprehend,
Inc. for school year 2013-2014 as shown. Motion was approved on a vote of 5 yes; 0 no.
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ORDER #11 – CHANGE ORDER – SIMONS MIDDLE SCHOOL CONSTRUCTION
Motion was made by Ward and second by Ishmael to approve change order for Simons
Middle School to remove 8 ft. of chimney and install concrete and metal cap at a cost not to
exceed $7997.10 to be paid with contingency funds. Motion was approved on a vote of 5
yes; 0 no.
The board approved a change order at the June 26, 2013 meeting to accept proposal from
BEX Construction in the amount of $8,533 to create a soccer field at the new Ewing
Elementary School. However, it was brought to their attention at this meeting that BEX
made an error on the bid estimate and the revised proposal was $62,730. They discussed
rescinding their previous vote but no action was taken at this time.
Regina Hardymon, SMS parent, asked to address the board regarding youth soccer camp.
The Athletic Director and Superintendent were absent from the meeting so Chairman Jamie
Collinsworth advised that it had not been scheduled to his knowledge.
Mr. Ishmael noted that a prior Superintendent, Arthur Cottrell, had passed away and
extended his condolences.
ORDER #12 - ADJOURN
Motion was made by Gray and second by Ishmael to adjourn. Motion was approved on a
vote of 5 yes; 0 no.
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APPENDIX F: KDE APPROVAL
July 24, 2013
Tom Price, Superintendent
Fleming County Public Schools
711 W. Water Street
Flemingsburg, KY 41041
Fleming County Public Schools’ certified personnel evaluation plan that was approved by
the local board of education on June 12, 2013 has been reviewed and approved by the
Kentucky Department of Education as of July 24, 2013...
704 KAR 3:345 states "the evaluation criteria and process used to evaluate certified school
personnel shall be explained to and discussed with certified school personnel no later than
the end of the first month of reporting for employment for each school year. Amendments
approved by the Kentucky Department of Education to local systems of certified personnel
evaluation that occur after the end of the certified employees' first school month shall not
apply to the employee until the following school year."
And each local district shall conduct training for the primary evaluator in skill development
in the use of the local evaluation process.
KDE commends your district for the continued efforts to provide an evaluation system that
promotes professional growth among staff, improves classroom instruction, and contributes
to student success.
Sincerely,
David M. Simpson
Division of Next Generation Professional
Cc: Joy Gooding, Professional Development Coordinator
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