THE UNIVERSITY OF NOTTINGHAM
Recruitment Role Profile Form
Job Title:
Purchasing Support Assistant
School/Department:
Centre for Biomolecular Sciences
Salary:
£13,486 – £15,303 per annum depending on skills and experience.
Salary progression beyond this scale is subject to performance.
Job Family and Level:
Administrative, Professional and Managerial, Level 1
Contract Status:
Permanent
Hours of Work:
36.25 per week
Location:
University Park
Reporting to:
Carl Winfield
Purpose of the New Role: To provide flexible support for the Purchasing Office and cover for reception
during holiday/sickness absence. This is a physically demanding role, involving a large amount of manual
handling.
The role holder will receive training in; manual handling, hazardous chemical handling, University
ordering systems – Agresso, SciQuest, Concur, Purchasing Card. The role holder will be expected to coordinate planned leave (holiday leave or training) with other centre funded staff in order to provide a
reasonable level of cover at all times for the research groups.
1.
2.
3.
Main Responsibilities
% time
per year
Purchasing Office - Deliveries

Receive, organise and allocate deliveries of consumables, equipment and
chemicals, for the building, on a daily basis. The role involves considerable moving
and handling of boxes.

Check that all deliveries and items match the original order and ensure that all
discrepancies are reported and checked. Ensure that deliveries are dealt with in the
correct manner, ensuring good handling of potentially hazardous chemicals and
goods stored appropriately until collection by the end user.

Provide an excellent customer focused service environment dealing with face to
face enquires from building users (customers) and external delivery companies.

Ensure all paperwork regarding the orders is filed accurately, timely and is easy to
locate for future reference.

Ensure the Good receipt area and office remains organised, tidy and accessible at all
times
Purchasing Office – Orders

Responsible for placing orders for the Centre using Agresso, SciQuest and
Purchasing Card software

Goods received orders electronically using Agresso on a daily basis to ensure that
the Payments Centre can process invoices and pay suppliers.

Consolidate own purchasing card at the end of each month and keep the paperwork
for this in order, to enable the Purchasing Card Manager to authorise payments by
the deadline.
Reception Cover

Act as a first point of contact to all visitors to the Centre for Biomolecular Sciences
including students, staff and individuals from outside the University. Providing
general information about CBS to both internal and external visitors.

Deal with general telephone and email enquiries to the CBS Building, answering
queries, taking messages or redirecting the callers as appropriate. Receive and
distribute incoming mail to the CBS Building. Arrange couriers for the collection of
parcels/chemicals.

Booking travel and items associated with this: flights, rail, car hire, accommodation,
conference registration for staff and students, using Concur.

The role holder will only be expected to make travel bookings and will not make
decisions on alternative arrangements. Any problems will be referred back to the
80%
10%
5%
4.
person requesting the travel.
Any other duties at the direction of the Building and Operations Manager.
Knowledge, Skills, Qualifications & Experience
Essential
Qualifications/
Education


Skills/Training







Experience

Good standard of education – Minimum
GCSE’s or equivalent
Good standard of numeracy and
literacy.
Good organisational skills.
Computer literate - good working
knowledge of Microsoft Office, Word,
Excel, Outlook.
Excellent communication skills, both
written and verbal: ability to
communicate with all levels of staff and
students.
Ability to work accurately with a high
attention to detail.
Ability to work under pressure.
Flexible approach to work.
Ability to work without close
supervision and to work within a team
environment.
Previous work experience in a relevant
role demonstrating excellent customer
service and organisation
5%
Desirable
Science Qualification A-level and above


Agresso trained.
A basic understanding of COSHH and
safety related issues.
Warehouse/Stores experience
Decision Making
i)
taken independently by the role holder
Prioritisation of own work schedules on most tasks.
ii)
taken in collaboration with others
Reception cover.
iii)
referred to the appropriate line manager by the role holder
All non-routine tasks – Carole White
Health and safety matters – Louise Cupitt
Informal enquiries may be addressed to Carl Winfield, tel: 0115 951 3403, email:
carl.winfield@nottingham.ac.uk. Please note that applications sent directly to this email address will not
be accepted.
Please quote ref SCI1503