Ford Customer Service Division
FCSD
Supplier Handbook
(European suppliers utilizing VDA)
FCSD working together with Global Supply Chain to improve processes, technology, and material flow
management to meet the needs of a changing market place.
This Book is Available at Ford Customer Service Division (FCSD) Supplier Requirements resource
[https://web.pslsupp.ford.com]
*The links in this document will only work in the MS Word Version. In the PDF file, the links
are deactivated.*
Created By: Char Reynolds/CREYNO38
European Suppliers Utilizing VDA
Page 1 of 40
Date Issued: 01/03/2011
Date Revised: 12/01/2011
Network Locations (PDC) Table Of Contents
1.0
First Steps ............................................................................................................................... 6
1.1
1.2
1.3
1.4
1.5
1.6
1.7
1.8
1.9
2.0
Setup Transportation ....................................................................................................... 6
SIM (Supplier Improvement Metrics) Sub-Package Access .................................................... 6
New RACF ID Request ..................................................................................................... 7
Existing RACF ID Request ................................................................................................ 7
Accessing the RACF ID Request Form ................................................................................ 7
RACF ID Password Resets (Europe) ................................................................................... 7
RACF ID Password Resets (North America) ......................................................................... 7
Password Expiration and Revocation .................................................................................. 7
GSEC Europe .................................................................................................................. 8
EDI Coordinator .............................................................................................................. 8
CBS & WERS Helpdesks ................................................................................................... 8
SDA (Supplier Delivery Analyst) Contact ............................................................................ 8
FCSD FPoC (First Point of Contact) .................................................................................... 8
Contact List (CLSA) ......................................................................................................... 9
NAP (North American Payables) ........................................................................................ 9
Contacting PIMS Helpdesk ................................................................................................ 9
Ford Field Accounting Department (B82AA) ...................................................................... 10
Ford Customer Service Division (Plant Code P0/AF52M) ..................................................... 10
EFT (Electronic Funds Transfer) ...................................................................................... 10
EDI SPECS (VDA) .......................................................................................................... 10
European Suppliers Establishing a Mailbox ....................................................................... 10
Plant Code P0 (AF52M) .................................................................................................. 10
GSDB-FMC Plant Codes .................................................................................................. 10
VDA Transactions (Europe/Germany) .............................................................................. 10
MITCOS (Material In Transit Control System) ................................................................... 11
Cancellation or Replacements ......................................................................................... 11
European DDL Training Class ................................................................................................ 11
United Kingdom DDL Training Classes.............................................................................. 11
Germany DDL Training Classes ....................................................................................... 11
DDL Indicator in Supplier Location Profile (SPJA) ............................................................... 11
Online Training ............................................................................................................. 11
DDL Manual .................................................................................................................. 12
Packaging Requirements ....................................................................................................... 12
9.1
9.2
10.0
Service Packaging Access/IMS3 ........................................................................................ 6
European VDA (Verband Der Automobilindustrie) ................................................................. 10
8.1
8.2
8.3
8.4
8.5
9.0
Attend DDL Training ........................................................................................................ 6
Ford Field Accounting (Bill To) & FCSD Dummy Code ............................................................ 10
7.1
7.2
7.3
7.4
7.5
7.6
7.7
8.0
3270 Sub-Package Access ................................................................................................ 6
Supplier Customer Service Contacts ........................................................................................ 9
6.1
6.2
6.3
7.0
Obtain a RACF ID ............................................................................................................ 6
PIMS (Purchasing Information Management System) ............................................................. 9
4.1
5.0
6.0
Establish an EDI Mailbox .................................................................................................. 6
Helpdesks & FCSD Contact Information .................................................................................. 8
3.1
3.2
3.3
3.4
3.5
3.6
3.7
4.0
Request Ford Supplier Portal Access .................................................................................. 6
RACF ID................................................................................................................................... 7
2.1
2.2
2.3
2.4
2.5
2.6
3.0
Register for Covisint ........................................................................................................ 6
FCSD Packaging Contact ................................................................................................ 12
Service Packaging Access/IMS3 ...................................................................................... 12
Purchasing Information ........................................................................................................ 12
Created By: Char Reynolds/CREYNO38
European Suppliers Utilizing VDA
Page 2 of 40
Date Issued: 01/03/2011
Date Revised: 12/01/2011
10.1
10.2
10.3
11.0
UTi Welcome Packet ...................................................................................................... 13
UTi Carrier (SCAC) Code ................................................................................................ 13
Collection Note/Scheduling Pickup ................................................................................... 13
Exel Contact Information ............................................................................................... 14
Exel Welcome Packet ..................................................................................................... 14
Exel Carrier (SCAC) Code ............................................................................................... 14
Collection Note/Scheduling Pickup ................................................................................... 14
Full Purchase Order ....................................................................................................... 15
Weekly Amendments ..................................................................................................... 15
Password ..................................................................................................................... 15
Accessing The PO System .............................................................................................. 15
SIM Weekly Delivery Detail Refresh ................................................................................. 16
SIM Monthly Refresh Launch Schedule ............................................................................. 16
Request SIM Sub-Package .............................................................................................. 16
Accessing SIM .............................................................................................................. 16
Register for SIM Access ................................................................................................. 16
Access Problems ........................................................................................................... 16
Tokens/Password Issues ................................................................................................ 16
Response Time ............................................................................................................. 16
Notification................................................................................................................... 16
Major Launches ............................................................................................................ 16
Ship Standards ............................................................................................................. 16
Ship Schedule............................................................................................................... 17
Ship Week.................................................................................................................... 17
Releasing Process ................................................................................................................. 17
17.1
17.2
17.3
17.4
17.5
18.0
UTI North America Contacts ........................................................................................... 13
Order Processing ................................................................................................................... 16
16.1
16.2
16.3
17.0
UTi Birmingham Office (UK & Ireland) .............................................................................. 13
New Model Part Availability .................................................................................................. 16
15.1
15.2
15.3
16.0
UTi Mannheim Office (Continental Europe) ....................................................................... 13
SIM (Supplier Improvement Metrics) Access ........................................................................ 16
14.1
14.2
14.3
14.4
14.5
14.6
14.7
15.0
UTi Hamburg Office (Continental Europe) ......................................................................... 13
Online PO System (a.k.a. Tri-Annual Report) ........................................................................ 15
13.1
13.2
13.3
13.4
14.0
Global Terms & Conditions ............................................................................................. 12
Exel/DHL Logistics (Outside Europe) .................................................................................... 14
12.1
12.2
12.3
12.4
13.0
Purchasing Contact ....................................................................................................... 12
UTi Logistics (Europe) ........................................................................................................... 13
11.1
11.2
11.3
11.4
11.5
11.6
11.7
12.0
Purchasing Website ....................................................................................................... 12
DRP (Distribution Requirements Planning) ........................................................................ 17
Release Availability ....................................................................................................... 17
Release Issuing............................................................................................................. 17
Volume Group .............................................................................................................. 17
Volume Group Location .................................................................................................. 17
VDA4905 Release (Key Information) .................................................................................... 18
18.1
18.2
18.3
18.4
18.5
18.6
18.7
18.8
Service & Engineering Part Number Locations ................................................................... 18
Next Release Date......................................................................................................... 18
Next Release Total CUM Quantity .................................................................................... 18
Last Delivery Note Number............................................................................................. 18
Future (Planning) Releases ............................................................................................. 18
FIRM Date .................................................................................................................... 19
FIRM Quantities ............................................................................................................ 19
VDA 4905 Example ..................................................................................................... 19
Created By: Char Reynolds/CREYNO38
European Suppliers Utilizing VDA
Page 3 of 40
Date Issued: 01/03/2011
Date Revised: 12/01/2011
18.9
19.0
VDA4913 ASN (Key Information) .......................................................................................... 20
19.1
19.2
19.3
19.4
19.5
19.6
20.0
CUM Quantity ............................................................................................................... 21
UIi Carrier (SCAC) Code ................................................................................................. 21
Exel Carrier (SCAC) Code ............................................................................................... 21
Location ....................................................................................................................... 21
Quantity Received ......................................................................................................... 21
Quantity in Question...................................................................................................... 21
Resolving Discrepancies ................................................................................................. 21
ASN Data Availability (Once Purged) .................................................................................. 22
What is MMOG? ............................................................................................................ 22
AIAG (Automotive Industry Action Group) ........................................................................ 22
Accessing MMOG Instructions ......................................................................................... 22
Assessment Criteria....................................................................................................... 22
Management Responsibility ............................................................................................ 23
Self Assessment............................................................................................................ 23
Q1 Delivery Performance ...................................................................................................... 23
23.1
23.2
24.0
Mode of Transportation/Means of Transport ...................................................................... 21
MMOG/LE (Materials Management Operations Guideline/Logistics Evaluation) .................... 22
22.1
22.2
22.3
22.4
22.5
22.6
23.0
Intermediate Consignee/Packager Code ........................................................................... 20
ASN Purge Rules ................................................................................................................... 22
21.1
22.0
Plant Code P0 (alpha P; numeric 0) ................................................................................. 20
Receipt Discrepancies ........................................................................................................... 21
20.1
20.2
20.3
20.4
21.0
FIRM Dates & Quantity Location in IMS2 .......................................................................... 20
QC (Quality Control) ...................................................................................................... 23
Q1 Rating Measurements ............................................................................................... 23
SIM PDC Dispute ................................................................................................................... 23
24.1
24.2
24.3
24.4
24.5
24.6
24.7
Weekly Delivery Details ................................................................................................. 23
On-Line Dispute Manual ................................................................................................. 23
Disputing Point Loss ...................................................................................................... 23
Dispute Not Available .................................................................................................... 23
DDL System not Accessible ............................................................................................ 23
Conformances .............................................................................................................. 23
Non-Disputable Issues ................................................................................................... 24
25.0
26.0
Dispute Analysts ................................................................................................................... 24
27.0
Timeliness (EDICM) .............................................................................................................. 24
Conformances ....................................................................................................................... 24
26.1
27.1
27.2
28.0
Supplier Service Part Remarks (RESA) ............................................................................. 24
ASN Journal (AJAA) ....................................................................................................... 24
Penalization.................................................................................................................. 24
Accuracy (NOASN) ................................................................................................................ 24
28.1
28.2
28.3
28.4
Transaction Register (TABA) ........................................................................................... 24
Unable To View 67 Transaction ....................................................................................... 24
ASN Journal (AJAA) ....................................................................................................... 25
Penalization.................................................................................................................. 25
29.0
Early/Overshipments ............................................................................................................ 25
30.0
31.0
32.0
DDL Non-Compliance............................................................................................................. 25
29.1
Penalization.................................................................................................................. 25
Promise Accuracy .................................................................................................................. 25
Shipping Discrepancies (INQTY) ........................................................................................... 25
32.1
32.2
32.3
Transaction Register (TABA) ........................................................................................... 25
Provide Remarks ........................................................................................................... 25
Penalization.................................................................................................................. 25
Created By: Char Reynolds/CREYNO38
European Suppliers Utilizing VDA
Page 4 of 40
Date Issued: 01/03/2011
Date Revised: 12/01/2011
33.0
NOT (Not-On-Time) ............................................................................................................... 25
33.1
33.2
33.3
33.4
34.0
Review ........................................................................................................................ 26
ASN Journal (AJAA) ....................................................................................................... 26
CUM Disagreement........................................................................................................ 26
Review ........................................................................................................................ 26
ASN Not Showing .......................................................................................................... 26
Document .................................................................................................................... 26
Dispute ........................................................................................................................ 26
FCSD Intermediate Consignees (Contract Packagers) ........................................................... 27
Covisint ................................................................................................................................. 27
Identifying your CSA ..................................................................................................... 27
Covisint Helpdesk.......................................................................................................... 27
Assigning A New CSA .................................................................................................... 27
Covisint Knowledge Base (FAQ) ...................................................................................... 27
Covisint Registration ............................................................................................................. 28
Web Link...................................................................................................................... 28
Find Organization .......................................................................................................... 28
Search Results .............................................................................................................. 29
Complete Form ............................................................................................................. 29
User Information........................................................................................................... 30
Applications.................................................................................................................. 30
Location Code ............................................................................................................... 31
Company CSA .............................................................................................................. 31
Adding Ford Supplier Portal .................................................................................................. 32
Accessing IMS2/DDL (Direct Data Link)................................................................................ 32
42.1
42.2
42.3
42.4
42.5
42.6
42.7
42.8
42.9
42.10
42.11
42.12
42.13
42.14
43.0
44.0
Conformance Disputed................................................................................................... 26
Supplier Follow-Up (SOSA) Screen/Work Queue................................................................... 26
40.1
40.2
40.3
40.4
40.5
40.6
40.7
40.8
41.0
42.0
Dispute ........................................................................................................................ 25
Emergency Order Responsiveness......................................................................................... 26
39.1
39.2
39.3
39.4
40.0
Supplier Service Part Remarks (RESA) ............................................................................. 25
Past Due................................................................................................................................ 26
35.1
35.2
35.3
35.4
36.0
37.0
38.0
39.0
Check ASN Journal (AJAA).............................................................................................. 25
CUM Imbalance (CMBAL) ...................................................................................................... 26
34.1
34.2
34.3
34.4
35.0
Reviewing .................................................................................................................... 25
Covisint ....................................................................................................................... 32
Click on Ford Supplier Portal ........................................................................................... 33
Click On Applications ..................................................................................................... 33
Click On 3270 Access .................................................................................................... 34
Click "Run 3270 Application\ .......................................................................................... 34
Security Warning .......................................................................................................... 35
Pop-Up Blocker ............................................................................................................. 35
WebConnect Client ........................................................................................................ 35
WebConnect Launched ................................................................................................... 35
User ID and Password.................................................................................................... 36
FCSD Corporate Applications .......................................................................................... 36
Supplier Follow-Up (SOSA) ............................................................................................. 37
Populating Supplier Follow-Up (SOSA) ............................................................................. 37
All Categories ............................................................................................................... 38
DDL/IMS2 Supplier Screens .................................................................................................. 39
Revisions............................................................................................................................... 40
Created By: Char Reynolds/CREYNO38
European Suppliers Utilizing VDA
Page 5 of 40
Date Issued: 01/03/2011
Date Revised: 12/01/2011
Network Location (PDC) Business Requirements
The following Supplier PDC Ship requirements have been established to achieve optimum customer satisfaction.
document can be downloaded from Ford Customer Service Division (FCSD) Supplier Requirements resource
[https://web.pslsupp.ford.com].
1.0
This
First Steps
The following are the first steps when you have been notified that you have become a new Service
supplier.
1.
2.
3.
4.
5.
Register for Covisint
Request Ford Supplier Portal
Establish an EDI Mailbox
Obtain A RACF ID
Request 3270 Sub-Package
6.
7.
8.
9.
Attend DDL Training
Request access to IMS3 Packaging
Setup Transportation
Request SIM Sub-Package
1.1
Register for Covisint
You will need to register for Covisint (Refer to 40.0) to access any internal Ford Systems and Websites. If
you currently ship to Production under the same Supplier GSDB Code, you do not need to register
separately for Service.
1.2
Request Ford Supplier Portal Access
Ford Supplier Portal allows you to access the IMS2/DDL System and Websites. Once you have obtained
your Covisint ID, you will need to request access to the Ford Supplier Portal (Refer to 41.0).
1.3
Establish an EDI Mailbox
All suppliers must be EDI Complaint. Suppliers utilizing VDA will need to contact the FCSD EDI
Coordinator to have the Europe EDI Connection Approval form submitted on their behalf (Refer to 7.2).
1.4
Obtain A RACF ID
Request a new RACF ID (Refer to 2.1) or Request a service link for your Production RACF ID (Refer to 2.2).
This applies to ALL suppliers shipping to North America.
1.5
3270 Sub-Package Access
The 3270 Application is the IMS2/DDL System. DDL is designed to provide an effective, efficient
communication link between the supply base and FCSD. Access is obtained through the Covisint Portal.
You will need to request access to the 3270 just as you did Ford Supplier Portal.
1.
2.
3.
4.
Log into Covisint
Click on Ford Supplier Portal
Click on Applications
Find the 3270 Access Application
5. Click on the Pencil
6. Click Request button
7. Complete the Reason for Request
1.6
Attend DDL Training
Suppliers Must obtain a RACF ID (Refer to 2.0) PRIOR to DDL Training (Refer to 8.0) whether you attend
online or in person.
1.7
Service Packaging Access/IMS3
Once a RACF ID has been obtained, you must then obtain access to the Packaging Specification Database
within IMS3. (Refer to 9.2)
1.8
Setup Transportation
Overseas suppliers should receive a Welcome Packet from UTi (Europe) or Exel (Outside Europe). If
you have not received one, please contact UTi (Refer to 11.0) or Exel (Refer to 12.0).
1.9
SIM (Supplier Improvement Metrics) Sub-Package Access
You will need to request this Sub-Package in Covisint. (Refer to 14.3)
Created By: Char Reynolds/CREYNO38
European Suppliers Utilizing VDA
Page 6 of 40
Date Issued: 01/03/2011
Date Revised: 12/01/2011
2.0
RACF ID
A RACF ID (User ID) is required within 10 days of receiving a GSDB Code. You will need to have
access to Covisint and Ford Supplier Portal to request a RACF ID. RACF ID's are not to be shared by
employees. (Return to 1.6)
2.1
New RACF ID Request
If you do not have a RACF ID for either Production or Service, you will need to submit the new request
form for IMS2 Service DDL ONLY. (Return to 1.4)
2.2
Existing RACF ID Request
If a supplier is currently shipping to Production and has a Production RACF ID (begins with AA) or a
European RACF ID (begins with X#) to access the IMS7/CMMS System, the same RACF ID can be used
for Service. You will need to add access and route to IMS2 ONLY. (Return to 1.4)
2.3
Accessing the RACF ID Request Form (Return to 42.10)
1.
2.
3.
4.
5.
6.
Log into Covisint
Click on Ford Supplier Portal
Click on Applications
Click on the link MP&L 6 B2B Home Page
Click on the link RACFID Requests - DDL(IMS7), MMP(IMS2), Packaging Service (IMS3)
Request Type; Choose:
a.) Add Access - If you have a existing RACF ID
b.) New Request - If an existing RACF ID does not exist
c.) CSA Request - If you are requesting a CSA ID
7. How would you like to route this request? Choose:
a.) IMS2 - MMP and/or IMS3 - Packaging Service Only (for SERVICE access ONLY)*
2.4
RACF ID Password Resets (Europe)
For European RACF ID (X#) resets for IMS2, please contact either the UK or German Support Centers.
Support Center
2.5
Internal Phone
External Phone
United Kingdom
8734 3322
+44 (0) 1277 253322
Germany
8701 3322
+49 (0) 221 9013322
RACF ID Password Resets (North America)
For North American ID (AA or LP) resets, please contact Service IMS2/DDL for service resets or
Production IMS7/CMMS/eDDL resets.
Support Center
2.6
Email
Service IMS2/DDL
SRVCDDL@Ford.com
Production IMS7/CMMS/eDDL
PRODDDL@Ford.com
Password Expiration and Revocation
Supplier's DDL/IMS2 Password will be expired or revoked under the following conditions:
 By the user not changing their password every 45 days
 By the user not utilizing the system in 90 days
 By the user typing an incorrect password three (3) consecutive times
Created By: Char ReynoldsCREYNO38
Network Locations/PDC Supplier Handbook
Page 7 of 40
Date Issued: 01/03/2011
Date Revised: 12/01/2011
3.0
Helpdesks & FCSD Contact Information
Important contact information.
3.1
GSEC Europe
All EDI, NON-EDI, AND RACF ID SUPPORT queries must be directed to one of the European Central
Helpdesks. (Return to 7.1) (Return to 7.4)
Support Center
Internal
External
8734 3322
+44 (0) 1277 253322
Germany
8701 3322
+49 (0) 221 9013322
Spain
8732 2234
+34 (96) 1792234
91000
+46 (31) 591000
United Kingdom
Sweden IT
RACF ID Password Resets
EDI Support & Implementation
SCOMMSSP@Ford.com
RACF ID Implementation
SCOMMSSP@Ford.com
https://web.suppcomm.ford.com/europe
EDI Coordinators
You can contact the FCSD EDI or FoC EDI Coordinators for EDI/ASN issues. Your internal EDI/IT
Department should be contacted prior to contacting the EDI Coordinator. (Return to 7.2) (Return to 7.7)
Helpdesk
Email
FCSD EDI Coordinator
FCSDEDI@Ford.com
FoC (Ford of Canada) EDI Coordinator
3.3
FOCEDI@Ford.com
CBS & WERS Helpdesks
CBS (Central Billing System) & WERS (Worldwide Engineering Release System) Helpdesks.
Helpdesk
Email
CBS (Central Billing System)
CBSHELP@Ford.com
WERS (Worldwide Engineering Release System)
3.4
DE: +49 (0) 221 9013322
SCOMMSUK@Ford.com
FoE GEC Hub (GSEC) Website
3.2
UK: +44 (0) 1277 253322
Non-EDI Implementation
HWERS@Ford.com
SDA (Supplier Delivery Analyst) Contact
You can find the contact information for your SDA (Supplier Delivery Analyst) by Parent Code by clicking
the FORD - DELIVERY ANALYST (Service) link on the SIM Website. (Refer to 14.4)
Title
Name
Parent Codes
Contact
N/A
TBA
TBA
Supplier Performance
Manager
Heather Evison
SDA
(A-B), (E-K)
(313) 390-4536
HRatclif@Ford.com
Debbie Walker
SDA
(AB6R, FM00, H8EE,
TC12, T525) (D), (S-V)
(313) 390-4237
DWalker3@Ford.com
Sandy Poulos
SDA
(3400), (C), (L-R), (W-Z)
(313) 390-4118
SPoulos@Ford.com
3.5
FCSD FPoC (First Point of Contact)
The main contact for FCSD questions is your Supply Chain/Releasing Analyst. You can locate your
analyst in the following ways:
 On the Contact List (CLSA) Screen in DDL (NDA-NAAO Demand Analyst)
 On the Global Part information (GPMA) Screen in DDL listed as the Demand Analyst (Part Specific)
North American Supply Chain
Network Locations/PDC Supplier Handbook
Page 8 of 40
Date Issued: 12/22/2010
Date Revised: 12/22/2010
3.6
Contact List (CLSA)
The Contact List (CLSA) screen in IMS2/DDL is used to find contact information for both the Supplier and
Ford.
1.
2.
3.
4.
3.7
Enter “S” in CONTACT TYPE to display Supplier Contacts.
Enter “F” in CONTACT TYPE to display Ford Contacts.
Enter "CNTRL" in the RECEIVING LOC field and leave CONTACT TYPE blank to display more contacts.
Enter the receiving location (packager/depot) in the RECEIVING LOC field and leave the CONTACT
TYPE blank to display receiving location contacts.
NAP (North American Payables)
For any accounting questions or issues, please contact North American Payables.
Helpdesk
Email
Customer Service
NAPCUST@Ford.com
Check Audit
NAPCHKAD@Ford.com
Debit Balances
NAPDBAL1@Ford.com
Helpdesk
NAPHELP@Ford.com
Disbursements
NAPDISB@Ford.com
Wire Transfer
NAPWIRET@Ford.com
EPAY
NAPEPAY@Ford.com
Payment Terms*
NAPTERM@Ford.com
*Supplier must specify the division: "F" for Service; "A" for Production
4.0
PIMS (Purchasing Information Management System)
The PIMS helpdesk handles primarily NA supplier issues for select Purchasing applications such as:




GSDB Online - Updating Supplier Name, Address, Remit-To, Banking or EFT
e-Payables - Payment and Invoice information
Web Quotes - PO, RFQ, and Tooling
Approve and assist the suppliers in setting up Ford Supplier Portal in Covisint.
Helpdesk
Email
PIMS (Purchasing Management System)
4.1
Contacting PIMS Helpdesk
When contacting PIMS, please include the following information in your email.





5.0
SUPLHELP@Ford.com
Description of your issue including the system, if applicable.
Contact information, including their name, phone number, and email address.
The GSDB (Supplier) Site Code you are using or trying to use.
Your Company's Name.
Your Covisint ID (if your issue is related to Covisint/ Ford Supplier Portal access or application access).
Supplier Customer Service Contacts
Supplier needs to update the contacts for the following positions on the Contact List (CLSA) in DDL.




Customer Service
Engineering
Sales
New Model Coordinator
Created By: Char Reynolds/CREYNO38
European Suppliers Utilizing VDA



Page 9 of 40
Quality Control
Accounting
EDI
Date Issued: 01/03/2011
Date Revised: 12/01/2011
6.0
Ford Field Accounting (Bill To) & FCSD Dummy Code
Ford Field Accounting Department Bill To & FCSD Physical Addresses (NO paper invoices accepted).
You must setup EFT via Covisint.
6.1
Ford Field Accounting Department (B82AA)
We do not accept paper invoices, please do not mail invoices to this address.
B82AA - Ford Field Accounting Department (Bill To)
Ford Field Accounting Department
16800 Executive Plaza Drive
Dearborn, Michigan 48126-4207
6.2
Ford Customer Service Division (Plant Code P0/AF52M)
Plant Code P0 is also known as AF52M. This is not a physical ship to location. This code is only used for
CUM management purposes.
Plant Code P0/AF52M - Ford Customer Service Division
Ford Customer Service Division
16800 Executive Plaza Drive
Dearborn, Michigan 48126-4207
6.3
EFT (Electronic Funds Transfer)
Follow these directions to sign up for Electronic Funds Transfer. The EPAY service package application
will need to be requested.
1.
2.
3.
4.
Log onto Covisint
Click on Ford Supplier Portal
Click on the Applications
Scroll down to e-Payables (EPAY) & e-Payables (EPAY)/North America
5. Click on the Pencil
6. Click the Request button
7. Complete the Reason for Request; Submit
7.0
European VDA (Verband Der Automobilindustrie)
The German Association of the Automotive Industry is used by suppliers located in Germany and
other parts of Europe.
7.1
EDI SPECS (VDA)
Full EDI Specs can be found on the GSEC Europe website under "Documents & Specifications" located on
the GSEC Europe Website (Refer to 3.1).
7.2
European Suppliers Establishing a Mailbox
European suppliers that do not have an existing EDI mailbox and will be utilizing the VDA Format of EDI,
will need to send the request to the FCSD EDI Coordinator (Refer to 3.2) to have the EDI approval form
submitted. Please send the following information in your request. (Return to 1.3)
 GSDB Supplier Code
 Company Name
 EDI Contact First Name
 EDI Contact Surname
 EDI Contact Email
 EDI Contact Phone
7.3
Plant Code P0 (AF52M)
European Suppliers utilizing VDA will receive releases from Plant Code P0 (Alpha P, Numeric 0).
7.4
GSDB-FMC Plant Codes
To request a list of Ford Motor Company Plant Codes, please contact FoE (Refer to 3.1).
7.5
VDA Transactions (Europe/Germany)
You can find Key information on the VDA4905 & VDA4913 in this manual.
 4905 - Release for production Material
(Refer to 18.0)
Created By: Char Reynolds/CREYNO38
European Suppliers Utilizing VDA
Page 10 of 40
 4913 - Advance Shipping Note (ASN)
(Refer to 19.0)
Date Issued: 01/03/2011
Date Revised: 12/01/2011
8.0
7.6
MITCOS (Material In-Transit Control System)
A system located at the FoE GEC Hub that prevents VDA suppliers from sending duplicate ASN's to North
American Plants. If a duplicate ASN number is sent, it will not pass on to our FCSD-NA System.
7.7
Cancellation or Replacements
European suppliers using VDA Format cannot cancel or replace ASN's. You are required to contact the
FCSD EDI Coordinator (Refer to 3.2) to request that the ASN be cancelled in MITCOS prior to resending
the same ASN number. If you choose to send a "NEW" ASN number, you must contact the FCSD EDI
Coordinator to have the incorrect ASN cancelled.
European DDL Training Class
Classes are held for instruction in IMS2/DDL. Please contact on of the locations below. (Return to 1.6)
8.1
United Kingdom DDL Training Classes
The UK does not run open classes for this training, they base it according to demand. They can run it as
a WebEx course, split into two sessions of approximately half a day each. Materials are sent
electronically along with pre-training communication with the participants to ensure that the system
access set-ups are all working.
United Kingdom DDL Training Classes
Course Name
Material Management Process - MMP/IMS2 (DDL for FCSD North America)
Contact
Vivian Giddings
Email
VGiddin1@Ford.com
Direct
+44-126-840-2868
Length & Time
8 Hours
Website
8.2
http://www.tmaonline.ford.com
Germany DDL Training Classes
Germany DDL Training Classes
Course Name
Material Management Process - MMP/IMS2 (DDL for FCSD North America)
Contact
Max von Merzljak
Email
MVonmerz@Ford.com
Direct
+49-221-901-4292
Length & Time
8 Hours
Website
http://www.tmaonline.ford.com
8.3
DDL Indicator in Supplier Location Profile (SPJA)
This indicator is setup by the Security Admin and has to be set in order for you to be able to access the
(SOSA) screen in IMS2/DDL. 'T' indicates supplier is in "Training Mode" for the balance of the current
month and the entire following month. The system will automatically Launch (L) the supplier after the
training period has ended. Once the Indicator turns to (L), the supplier is accountable for working DDL.
Non-compliance to DDL requirements will impact SDPR.
8.4
Online Training
Online Training is available on the North American Supply Chain website. You will need a Covisint ID and
access to Ford Supplier Portal to access this site.
1.
2.
3.
4.
5.
Log into Covisint
Click on Ford Supplier Portal
Click on Applications
Click on the link Ford Customer Service Division (FCSD) Supplier Requirements Resource
Click on the Yellow DDL Online Training Button
Created By: Char Reynolds/CREYNO38
European Suppliers Utilizing VDA
Page 11 of 40
Date Issued: 01/03/2011
Date Revised: 12/01/2011
8.5
DDL Manual
Suppliers can find the DDL Manual by chapter in Word or PDF format on the North American Supply
Chain website via Covisint. (Return to 37.0)
1.
2.
3.
4.
5.
9.0
Log into Covisint
Click on Ford Supplier Portal
Click on Applications
Click on the link Ford Customer Service Division (FCSD) Supplier Requirements Resource
Click on the Yellow DDL Manual - English Button or Scroll to the bottom of the web page
Packaging Requirements
To ensure shipments conform to FCSD packaging standards, packaging specifications can be
accessed at the Packaging Website via the Covisint Portal.
1.
2.
3.
4.
9.1
Log into Covisint
Click on Ford Supplier Portal
Click on Applications
Click on the link Ford Customer Service Division (FCSD) Packaging
FCSD Packaging Contact
For questions about Packaging or Packaging Specs, please contact the FCSD Packaging department.
Helpdesk
FCSD Packaging
9.2
Phone
Email
1-(888) FCSDPKG
(327-3754)
FCSDPKG@Creativedatainc.com
Service Packaging Access/IMS3
Once you have a RACF ID for Service/IMS2, you will need access to the Packaging Specification Database
within IMS3. All New Requests, New Passwords, and/or Password Resets will go to Creative Data Inc.
(Return to 1.7)
Service Packaging Access/IMS3
Creative Data Inc.
Include in your email
PASSWORDRESET@CreativeDataInc.com





Name (First & Last)
Department
Supplier Name
RACF ID
Password you want to use
10.0 Purchasing Information
Any part or sourcing issues must be directed to your FCSD Buyer.
10.1 Purchasing Website
You can access the purchasing website via Covisint.
1.
2.
3.
4.
Log into Covisint
Click on Ford Supplier Portal
Click on Applications
Click on the link Ford Customer Service Division (FCSD) Purchasing
10.2 Purchasing Contact
You can locate your FCSD Buyer by part number level on Global Part Information (GPMA) or Contact List
(CLSA) in IMS2/DDL.
10.3 Global Terms & Conditions
You can access the Global Terms & Conditions on the purchasing website.
1.
2.
3.
4.
5.
Log into Covisint
Click on Ford Supplier Portal
Click on Applications
Click on the link Ford Customer Service Division (FCSD) Purchasing
Click on Global Terms & Conditions
Created By: Char Reynolds/CREYNO38
European Suppliers Utilizing VDA
Page 12 of 40
Date Issued: 01/03/2011
Date Revised: 12/01/2011
11.0 UTi Logistics (Europe)
Includes Ocean and Air Trans-Atlantic shipments for FCSD from European/UK suppliers to North
American plants excluding Intra Europe Ground or Air Shipments. (Return to 1.8)
11.1 UTi Hamburg Office (Continental Europe)
Ford / UTi Hamburg Office covers suppliers from Continental Europe
Department
Name
Phone
Email
Ocean Export Controller
Farid Fazelly
+49 (40) 36-8001-545
FFazelly@go2uti.com
Ocean Export Controller
Margarita Kurzer
+49 (40) 36-8001-546
MKurzer@go2uti.com
Team Leader Ocean Export
Suellen Nielsen
+49 (40) 36-8001-540
SNielsen@go2uti.com
Manager OEM
Oliver Fricke
+49 (40) 36-8001-511
OFricke@go2uti.com
Group Email
HAMFordFCSD@go2uti.com
11.2 UTi Mannheim Office (Continental Europe)
Ford / UTi Mannheim Office consolidates cargo from suppliers from Continental Europe
Department
Name
Phone
Email
Warehouse Manager
Sascha Eisele
+49 (621) 80396-200
SEisele@go2uti.com
Warehouse Admin
Sabine Deininger
+49 (621) 80396-215
SDeininger@go2uti.com
Manager Contract Log.
Jurgen Behr
+49 (621) 80396-161
JBehr@go2uti.com
11.3 UTi Birmingham Office (UK & Ireland)
Ford / UTi Birmingham Office covers and consolidates supplier from UK and Ireland
Department
Name
Phone
Email
Satellite Manager
Emma Morris
+44 (121) 767-6862
Emorris@go2uti.com
Materials Analyst
Mark Adjei
+44 (121) 767-6855
MAdjei@go2uti.com
Ocean Export Controller
Rachel Hack
+44 (121) 767-6852
RHack@go2uti.com
Group Email
BHXFordFCSD@go2uti.com
11.4 UTI North America Contacts
Ford/UTi North America Contacts
Department
Name
MP&L/FCSD Trans. Manager
Abe Kucukarslan
+1 (313) 390-6199
AKucukar@ford.com
Karen Roy
+1 (734) 946-3420 x 281
+1 (734) 516-9361 Cell
KRoy@go2uti.com
Ocean Import Manager
Group Email Address
Phone
Email
FCSDDTTOI@go2uti.com
11.5 UTi Welcome Packet
You can find the Export Information/Welcome Packet at Ford Customer Service Division (FCSD) Supplier
Requirements Resource [https://web.pslsupp.ford.com]
1.
2.
3.
4.
5.
6.
Log onto Covisint
Click Ford Supplier Portal
Click Applications
Click Ford Customer Service Division (FCSD) Supplier Requirements Resource
Click Transportation Network Integrator
Click Non-North American Suppliers
11.6 UTi Carrier (SCAC) Code
The Carrier (SCAC) Code for UTi is UNPC.
11.7 Collection Note/Scheduling Pickup
The Collection Note, must be completed and emailed by 09:30 AM, one (1) working day prior to the
physical collection. The Collection Note can be found under UTi on the above listed website.
Created By: Char Reynolds/CREYNO38
European Suppliers Utilizing VDA
Page 13 of 40
Date Issued: 01/03/2011
Date Revised: 12/01/2011
12.0 Exel/DHL Logistics (Outside Europe)
Logistics company that handles shipments for suppliers located outside of Europe, namely, Asia,
South America, Africa, and Australia. (Return to 1.8)
12.1 Exel Contact Information
Department
Name
Phone
Email
E-Tracker, Air Freight requests,
Air Freight Transit Detail
Sheri Manska
(734) 391-2867
Sheri.Manska@Exel.com
ISF Management
James D. Collier
(734) 391-2756
James.D.Collier@Exel.com
ISF Management Alternate
Renee Evans
(734) 391-2940
Renee.Evans@Exel.com
Materials Manager
Ruben Maya
(734) 391-2791
Ruben.Maya@US.Exel.com
Ocean Transportation Manager
April Bailey
(734) 391-2889
April.Bailey@US.Exel.com
Materials Supervisor
Brenda Nisley
(734) 391-2837
Brenda.Nisley@US.Exel.com
General Manager
Damon Richards
(734) 391-2041
Damon.Richards@US.Exel.com
Group Email Address
FXC-SCMSEAEU@EXEL.COM
12.2 Exel Welcome Packet
You can find the Export Information/Welcome Packet on the North American Supply Chain Website.
1.
2.
3.
4.
5.
6.
Log onto Covisint
Click Ford Supplier Portal
Click Applications
Click Ford Customer Service Division (FCSD) Supplier Requirements Resource
Click Transportation Network Integrator
Click Non-North American Suppliers
12.3 Exel Carrier (SCAC) Code
The Carrier (SCAC) Code for EXEL is CFXC.
12.4 Collection Note/Scheduling Pickup
The Collection Note (located in the Exel Welcome Packet), must be completed and emailed by 10:00 AM,
24-Hours prior to your fixed collection day.
Created By: Char Reynolds/CREYNO38
European Suppliers Utilizing VDA
Page 14 of 40
Date Issued: 01/03/2011
Date Revised: 12/01/2011
13.0 Online PO System (a.k.a. Tri-Annual Report)
In the past, the Tri-Annual Report was a hard copy of the Purchase Orders and Amendments that
were sent to suppliers Three (3) times a year. Now the Purchase Order information is published
both Weekly (Amendments) and Monthly (Full Purchase Order) and can be found online.
13.1 Full Purchase Order
The FULL purchase order is run on the First Saturday of each Month and posted to the web early the
following week. The full run incorporates all of the weekly amendments since the prior month's full
run. However, the prior month's amendments will remain available online, allowing you to go back and
view as required.
13.2 Weekly Amendments
The weekly purchase order amendments are run every Friday and posted to the web early the following
week.
13.3 Password
You will need a password to access the Online Purchase Order. You will have the option to create one
when you enter the page. The PO system retrieves records based on the first four digits of the supplier
code only.
*Passwords will be sent to your CSA within 24 hours. If your CSA doesn’t receive your
password or if you have questions or issues with this website, please contact
webinfo@brownart.com.
13.4 Accessing The PO System
1.
2.
3.
4.
5.
6.
7.
Log onto Covisint
Click Ford Supplier Portal
Click Applications
Click Ford Customer Service Division (FCSD) Purchasing
Click Purchase Order Information
Click Purchase Order
Enter Password; Submit
Enter your
password
here.
If you do not
have a
password.
Click here to
request one.
Created By: Char Reynolds/CREYNO38
European Suppliers Utilizing VDA
Page 15 of 40
Date Issued: 01/03/2011
Date Revised: 12/01/2011
14.0 SIM (Supplier Improvement Metrics) Access
A Tool used to monitor a suppliers performance. Suppliers are required to Dispute on-line from the
'Weekly Delivery Details' in SIM. (Refer to 24.0)
14.1 SIM Weekly Delivery Detail Refresh
Weekly Delivery Details are refreshed and available to review every Tuesday after 7:00 AM EST.
14.2 SIM Monthly Refresh Launch Schedule
You can access the Monthly Refresh Launch Schedule in SIM from the Supplier Improvements Metrics Summary screen under the SIM Refresh Launch Schedule link.
14.3 Request SIM Sub-Package (Return to 1.9)
1.
2.
3.
4.
Log into Covisint
Click on Ford Supplier Portal
Click on Applications
Scroll to Supplier Improvement Metrics (SIM) - Ford
5. Click on the Pencil
6. Click the Request button
7. Complete the Reason for Request; Submit
14.4
Accessing SIM
Suppliers access SIM through the Covisint Portal. (Return to 3.4)
1.
2.
3.
4.
Log into Covisint
Click on Ford Supplier Portal
Click on Applications
Click on the link Supplier Improvement Metrics (SIM) - Ford
14.5
Register for SIM Access
Contact your CSA (Corporate Security Administrator) to request access.
14.6
Access Problems
If there are any problems gaining access to SIM, go to https://web.fsp.ford.com/support.html.
14.7
Tokens/Password Issues
Suppliers should go to https://web.fsp.ford.com/support.html.
15.0 New Model Part Availability
New Model Parts are launched into the system approximately six (6) months in advance of Job #1.
FCSD's objective is to have 100% part availability by the established program Job #1/OK-ToShip/Pre-Sell Date (date vehicles are approved to leave the assembly plants).
15.1
Response Time
Supplier shall establish a business process to support a maximum seven (7) day response time objective
for New Model part availability requests.
15.2 Notification
New Model requests will appear on the suppliers Supplier Follow-Up (SOSA) under Group 3 in DDL for
part availability.
15.3 Major Launches
With major launches the 'All Supplier Letter' is provided to suppliers indicating when they are expected to
ship.
16.0 Order Processing
All EDI orders will be transmitted from FCSD to supplier via the GEC Hub.
16.1 Ship Standards
Supplier will ship orders as identified on the EDI Material Release. The requested ship date and CUM
quantity is identified on each Material Release transmitted to the supplier's mailbox. Lead-times on the
orders are based on the contractual agreements between FCSD and the supplier.
Created By: Char Reynolds/CREYNO38
European Suppliers Utilizing VDA
Page 16 of 40
Date Issued: 01/03/2011
Date Revised: 12/01/2011
16.2 Ship Schedule
Suppliers are required to support ship schedules as identified on the Material Releases. The SDPR will be
affected if ship requirements are not followed.
16.3 Ship Week
Suppliers have the entire week (Monday-Saturday) to ship requirements. You have until Midnight EST
Saturday to ship and send a valid ASN.
17.0 Releasing Process
FCSD's Monthly Releasing Process Cycle will issue four (4) weekly material Releases throughout the
month. You will not receive a release every week for every part number.
17.1 DRP (Distribution Requirements Planning)
The purpose of the DRP module is to determine recommended release quantities and timing. This
automatic process calculates the requirements for each service part/network location for the next 104
weeks by calculating how the existing on-hand inventory will be depleted by the forecasted demand.
DRP then makes recommendations on how to maintain the inventory plan based on the following. These
recommendations are fed to the Releasing Module in the form of system order release quantities at leadtime.
 Forecast
 Existing Firm Releases
 Over-Pack Quantity
 Current Inventory Balances
17.2 Release Availability
EDI Material Releases will be available to suppliers every Saturday morning in your EDI Mailbox. In
addition, Releases can be adjusted and created on a daily basis by the North America Supply Chain
Analyst. New or revised Releases will be available in the EDI Mailbox Monday thru Thursday between
6:00-8:00 PM EST but can be viewed immediately in DDL. Suppliers must access their mailbox daily to
ensure they are receiving all Material Releases.
17.3 Release Issuing
Releases are issued according to the Volume Group that a part is set in, therefore, you will not receive a
release every week for every part you supply FCSD.
17.4 Volume Group
Volume Group is determined based on the EOQ (Economic Order Quantity) Model which determines the
most economical way for Ford to buy inventory. It factors in ordering costs, carrying costs, and storage
costs. The volume group reflects how much inventory we want to buy each time and the Releasing
system issues releases in accordance to the volume groups in the table below. Although there are other
exceptions that will trigger a part into releasing (ie: low point trigger, sourcing changes, etc), we are
really unable to force a part to issue releases to a supplier outside of the parameters.
17.5 Volume Group Location
You can find the Volume Group of each part number on Release History (HIIA) in IMS2...use that
information with the table below to find out how often you will receive a release. You will receive a
release for each part number at least once a month.
Volume
Group
Buy
Quantity
Release
Issued
A
Weekly
Weekly
B
Bi-Weekly
Bi-Weekly
A release will be issued every 2 weeks for 2 weeks worth of inventory
Meaning
A release will be issued weekly to buy a weeks worth of inventory
C
Monthly
Monthly
A release will be issued every month for 1 months worth of inventory
D
2 Months
Monthly
A release will be issued every month for 2 months worth of inventory
E
3 Months
Monthly
A release will be issued every month for 3 months worth of inventory
F
5 Months
Monthly
A release will be issued every month for 5 months worth of inventory
G
8 Months
Monthly
A release will be issued every month for 8 months worth of inventory
H
1 Year
Monthly
A release will be issued every month for 1 Year worth of inventory
I
18 Months
Monthly
A release will be issued every month for 18 months worth of inventory
J
2 Years
Monthly
A release will be issued every month for 2 Years worth of inventory
Created By: Char Reynolds/CREYNO38
European Suppliers Utilizing VDA
Page 17 of 40
Date Issued: 01/03/2011
Date Revised: 12/01/2011
18.0 VDA4905 Release (Key Information)
Below is a list of key information that will assist you in reading your VDA Release to ensure on-time
shipments to FCSD-NA. (Return to 7.5)
18.1 Service & Engineering Part Number Locations
The Service & Engineering Part Numbers will be sent in the field indicated below.
Service Part Location
Engineering Part Location
Record
Field
Position
Record
Field
Position
512
08
39-60
515
09
50-71
Note: This can be setup so that you receive the Engineering Number in Record 512 and the Service
number in Record 515 by contacting the FCSD EDI Coordinator at FCSDEDI@Ford.com and requesting
this change. The change will not take effect until the next release goes out.
18.2 Next Release Date
The Next Release Date is located in your VDA 4905 in the field indicated below.
Next Release Date
Record
Field
Position
513
12
78-83
18.3 Next Release Total CUM Quantity
The Next Release Total CUM Quantity Due is located in your VDA 4905 in the field indicated below.
Next Release Total CUM Quantity
Record
Field
Position
513
13
84-92
18.4 Last Delivery Note Number
The Last Delivery Note Number is located in your VDA 4905 in the field indicated below.
Last Delivery Note Number
Record
Field
Position
513
04
12-19
18.5 Future (Planning) Releases
Your Future (Planning) Dates and Quantities are located in your VDA 4905 in the fields indicated below.
(Return to 17.5)
Future (Planning) Dates
Future (Planning) Quantities
Record
Field
Position
Record
Field
Position
514
03
6-11
514
04
12-20
514
05
21-26
514
06
27-35
514
07
36-41
514
08
42-50
514
09
51-56
514
10
57-65
514
11
66-71
514
12
72-80
514
13
81-86
514
14
87-95
514
15
96-101
514
16
102-110
514
17
111-116
514
18
117-125
Created By: Char Reynolds/CREYNO38
European Suppliers Utilizing VDA
Page 18 of 40
Date Issued: 01/03/2011
Date Revised: 12/01/2011
18.6 FIRM Date
Any requirements listed in your VDA 4905 in Record 514 (Refer to 17.4) that are PRIOR to the date
listed in the field indicated below are considered FIRM.
Firm Date
Record
Field
Position
515
04
12-17
18.7 FIRM Quantities
You can determine FIRM Quantities in your VDA 4905 in the record indicated below.
Firm Quantities
Record
Field
Position
515
05
18-27
18.8 VDA 4905 Example
In this example, the requirement of 112 pcs (Record 513; Field 13; Position 84-92) is in FIRM status to
ship the week of 22-FEB-10 (Record 513; Field 12; Position 78-83) because it is prior to the date of 27FEB-10 (Record 515; Field 04; Position 12-17). If the dates in Record 514 were prior to the date in 515,
they would also be in firm status.
Plant Code P0 (alpha P;
numeric 0) / AF52M
Service Part
Engineering Part
Sub-Supplier Number (Intermediate
Consignee / Packager Code)
Created By: Char Reynolds/CREYNO38
European Suppliers Utilizing VDA
Page 19 of 40
Date Issued: 01/03/2011
Date Revised: 12/01/2011
18.9 FIRM Dates & Quantity Location in IMS2
You can locate these dates in the IMS2/DDL system in the following location.
FIRM Date
FIRM Qty
FIRM Requirement
19.0 VDA4913 ASN (Key Information)
Below is a list of key information that needs to be included in your VDA ASN when sending
shipments to FCSD-NA. Please follow these guidelines for a successful ASN. (Return to 7.5)
19.1 Plant Code P0 (alpha P; numeric 0)
You will find the Plant Code P0 (alpha P; numeric 0) for FCSD (AF52M) in your VDA 4905 Release and it
will need to be sent back in your VDA 4913 ASN as indicated in the fields below.
VDA 4905 Release
VDA 4913 ASN
Record
Field
Position
Record
Field
Position
512
03
6-8
713
05
20-24
512
11
95-99
713
11
49-51
19.2 Intermediate Consignee/Packager Code
You will receive the Intermediate Consignee (Packager Code) that you are physically shipping the stock
to in your VDA 4905 Release and you will need to send that code back in your VDA 4913 ASN as
indicated in the fields below.
VDA 4905 Release
VDA 4913 ASN
Record
Field
Position
Record
Field
Position
515
10
72-80
711
08
40-48
Created By: Char Reynolds/CREYNO38
European Suppliers Utilizing VDA
Page 20 of 40
Date Issued: 01/03/2011
Date Revised: 12/01/2011
19.3 Mode of Transportation/Means of Transport
To prevent your ASN's from purging from our system before the stock is received, you will need to
indicate an Ocean shipment in your Mode of Transportation/Means of Transport in your VDA 4913 ASN by
entering "11" as indicated in the fields below.
VDA 4913 ASN
Record
Field
Position
712
14
76-77
713
06
25-26
19.4 CUM Quantity
The cumulative quantity shipped contains the CUM shipped since rollback (Jan 1st) including this
shipment per part number. You will need to send the CUM quantity in your VDA 4913 ASN as indicated
in the field below.
VDA 4913 ASN
Record
Field
Position
714
08
68-80
Right aligned with leading zeros and three decimal places
19.5 UIi Carrier (SCAC) Code
The Carrier (SCAC) Code for UTi is UNPC. You will need to send that code in your VDA 4913 ASN as
indicated in the field below.
VDA 4913 ASN
Record
Field
Position
712
13
62-75
19.6 Exel Carrier (SCAC) Code
The Carrier (SCAC) Code for Exel is CFXC. You will need to send that code in your VDA4913 ASN as
indicated in the field below.
VDA 4913 ASN
Record
Field
Position
712
13
62-75
20.0 Receipt Discrepancies
When any of FCSD's Contract Packagers (Intermediate Consignee/Sub-Supplier) receives part
numbers into inventory from a supplier and there is a discrepancy, a Receipt Discrepancy is created.
20.1 Location
You will find the discrepancy in Group 2; Category F in Supplier Follow-Up (SOSA).
20.2 Quantity Received
Based on the actual inspection when service part numbers are received at the Ship To location.
20.3 Quantity in Question
Any difference between the quantity shipped on the ASN and the actual quantity received.
20.4 Resolving Discrepancies
If the supplier receives a Receipt Discrepancy, they must contact the Receiving Location directly (Refer to
38.0) to find out why the discrepancy was entered. It is not the responsibility of FCSD to resolve these
issues.
Created By: Char Reynolds/CREYNO38
European Suppliers Utilizing VDA
Page 21 of 40
Date Issued: 01/03/2011
Date Revised: 12/01/2011
21.0 ASN Purge Rules
All ASN's eventually purge from our system according to the ASN Purge Rules below. Once the ASN
purges, it will only be available for viewing on the ASN Journal (AJAA) for 85 days from the ship
date (not purge date).
Days
21.1
Description (Based on Mode of Transportation sent on ASN)
5
Booked Non-PDC (Shipments to a Packager)
20
Booked PDC (Shipments directly to a Depot)
30
In-Transit Truck
10
In-Transit Truck (Dealer Direct Shipments)
30
In-Transit Air
10
In-Transit (Dealer Direct Shipments)
50
In-Transit Rail
50
In-Transit Ocean
15
Stock Kept
60
Sheet Metal
20
Canada
30
In-Yard Truck
30
In-Yard Air
30
In-Yard Rail
30
In-Yard Ocean
30
Partially Booked ASN
20
Invalid/Ineligible Receiving Location (blank/wrong IC) or Invalid Supplier Location
ASN Data Availability (Once Purged)
Once the ASN has purged from the system, they are only available for viewing on the AJAA
Screen for 85 days from the ship date on the ASN (not the purge date).
22.0 MMOG/LE (Materials Management Operations Guideline/Logistics Evaluation)
Suppliers are required to establish a business process for continuous improvement by using the
MMOG as a developmental tool. All suppliers for Ford North America are required to use the Global
MMOG/LE Standard.
22.1 What is MMOG?
The Material Management Operations Guideline (MMOG) provides a comprehensive set of business
procedures within the materials management function of an automotive manufacturing organization. It
was designed to complement QS-9000 by detailing materials management requirements. It is targeted
for all tiers of the supply chain, including raw material suppliers, logistics providers, parts and component
suppliers, and re-packaging/sequencers.
22.2 AIAG (Automotive Industry Action Group)
Copies of MMOG/LE and electronic versions are made available to members of AIAG and are also
available to non-members for a nominal fee. Further information can be obtained by visiting the website
at www.aiag.org.
22.3 Accessing MMOG Instructions
Instructions for accessing MMOG.
1.
2.
3.
4.
5.
6.
Log into Covisint
Click on Ford Supplier Portal
Click on Applications
Click on the link MP&L 6 B2B Home Page
Click on the link MP&L In A Box
Click on the link MMOG/LE under MP&L References (on the left side of the page)
22.4 Assessment Criteria
Created By: Char Reynolds/CREYNO38
European Suppliers Utilizing VDA
Page 22 of 40
Date Issued: 01/03/2011
Date Revised: 12/01/2011
The supplier location shall have key metrics defined, tracked, and displayed for all materials personnel to
see. Industry recognized metrics include: build-to-schedule, ship-to-schedule, delivery performance
from suppliers, record integrity, delivery performance to customers, and production metrics.
22.5 Management Responsibility
The supplier's Management shall define and document a materials policy, including objectives, an
implementation timetable, and a firm commitment to understand and meet customer needs.
Management shall ensure that the material policy is understood, implemented, and maintained
throughout the organization
22.6 Self Assessment
Suppliers 'Self Assessment' must be submitted to the Supplier Development Analyst prior to launch.
23.0 Q1 Delivery Performance
Supplier shall establish a business process to support FCSD Q1 Standards. Suppliers must achieve a
minimum of 81 points on the Supplier Delivery Performance Rating for six (6) consecutive months
before they are eligible to petition for Q1 Endorsement.
23.1 QC (Quality Control)
A supplier's STA Engineer (Supplier Technical Assistant) can be found on SIM.
23.2 Q1 Rating Measurements
Suppliers will be measured in the following categories:




ASN Timeliness
ASN Accuracy
DDL Non-Compliance
CUM Imbalances




NOT (Not-On-Time)
Early/Overshipment
Shipping Discrepancy
Emergency Response
24.0 SIM PDC Dispute
Suppliers are required to Dispute on-line from the 'Weekly Delivery Details' in SIM. The weekly online delivery dispute process gives suppliers an opportunity to dispute the majority of SDPR issues
on-line instead of by fax or email. (Return to 14.0)
24.1 Weekly Delivery Details
It is required that suppliers review Weekly Delivery Details in SIM. Weekly Delivery Details are designed
to be an early warning tool to assist suppliers in correcting potential issues which could impact their
monthly SDPR (Supplier Delivery Performance Rating).
24.2 On-Line Dispute Manual
The Weekly PDC on-Line Dispute Manual, SDPR Point Scales, and Past Due Dispute information can be
downloaded from Ford Customer Service Division (FCSD) Supplier Requirements resource
[https://web.pslsupp.ford.com] located under (PDC) SIM/SDPR.
24.3 Disputing Point Loss
Suppliers can only dispute point-loss caused by FCSD via the on-line process in the following categories:
 NOT (Not-On-Time)
 DDL Non-Compliance
 Early/Over shipment
24.4 Dispute Not Available
If there is point-loss on the monthly SDPR rating that was not available to dispute on-line or in DDL,
email the Dispute Analyst (Refer to 25.0) with concerns.
24.5 DDL System not Accessible
If the DDL System is not accessible due to Ford connectivity problems, obtain a problem ticket number
from the SPoC Helpdesk at (888) 317-4957 or (313) 317-4957.
24.6 Conformances
Are not disputable through the Weekly On-Line Process or at Month End. Suppliers are required to
handle these categories through DDL on the Supplier Follow-Up (SOSA) at the time of occurrence.
 EDICM - ASN Timeliness
 NOASN - ASN Accuracy
Created By: Char Reynolds/CREYNO38
European Suppliers Utilizing VDA
 CMBAL - CUM Imbalances
 INQTY - Shipping Discrepancies
Page 23 of 40
Date Issued: 01/03/2011
Date Revised: 12/01/2011
24.7 Non-Disputable Issues









Capacity
Minimum Run Quantities
Tier 2 Supplier Problems
Minimum Ship Quantities
Plant Shutdowns
Ship Multiples
Pricing/Cost
Standard Pack
Problem Reports








Lead-Time (due to unanswered action message)
Supplier System Problems
No DDL Access (RACF ID)
Vacation Coverage
Supplier System
Verbal Agreements
Third Party Processing Issues
Component Shortages
25.0 Dispute Analysts
Supplier Dispute Analysts for FCSD-NA and FCSD-CA. (Return to 24.4)
Dispute
Analyst
Email
Phone
FCSD-NA Suppliers
Stephanie Tanzini
stanzini@ford.com
(734) 266-9863
Ford of Canada
Marjorie Passmore
MPassmo1@Ford.com
(905) 454-6244
NOTE: Emailed disputes are only accepted on issues that are not available to dispute
through DDL or Weekly On-Line System. (Email dispute to your Supply Chain Analyst)
26.0 Conformances
Conformances are generated by the system whenever the Supplier Location, Receiving Location, or
Releasing Analyst deviates from the release schedule and the necessary adjustments are not made.
They will also be displayed if an error is made when processing a shipment and/or receipt.
26.1 Supplier Service Part Remarks (RESA)
Suppliers are required to keep the information on Supplier Service Part Remarks (RESA) in IMS2/DDL
updated.
27.0 Timeliness (EDICM)
Verify conformance was disputed on the Reconciliation Detail (RSJA). When a supplier closes a
conformance with a "Y", the issue is not disputable.
27.1 ASN Journal (AJAA)
The ASN Journal (AJAA) shows all ASN's processed by SOLMIS and forwarded to our DDL/IMS2 system
whether the data content is correct or incorrect. ASN timeliness can be viewed in the ASN Journal.
27.2 Penalization
The supplier is penalized when the process date of the ASN indicates a later date than the ship date on
the ASN.
28.0 Accuracy (NOASN)
Verify conformance was disputed on the Reconciliation Detail (RSJA). If supplier closed
conformance with a "Y", the issue is not disputable.
28.1 Transaction Register (TABA)
ASN accuracy data can be viewed in the Transaction Register (TABA), it will be posted as a 67
Transaction Code (stock in-transit).
28.2 Unable To View 67 Transaction
If no 67 transaction is showing in the Transaction Register (TABA), go to Supplier Follow-Up (SOSA) to
check for suspended ASN. Suspended ASN's will not show in Transaction Register (TABA), but will show
on the ASN Journal (AJAA).
Created By: Char Reynolds/CREYNO38
European Suppliers Utilizing VDA
Page 24 of 40
Date Issued: 01/03/2011
Date Revised: 12/01/2011
28.3 ASN Journal (AJAA)
To view the ASN in the ASN Journal (AJAA). (Refer to the DDL Manual for the ASN Edits).
1. Type an "X" in the A/C column next to the ASN to be researched.
2. Press the F5 key to review the Formatted Data of the ASN Detail (ADAA) for errors.
28.4 Penalization
The supplier is penalized and service part numbers are considered not shipped when a valid/accurate
ASN was not received and processed.
29.0 Early/Overshipments
Review the Release History (HIIA) displaying requirements and the Transaction Register (TABA)
showing receipts. Review the ASN Journal (AJAA) to verify ship date and quantity.
29.1 Penalization
Suppliers are penalized when the Release History (HIIA) Requirement, ASN Quantity, and Ship Week
Date do not agree.
30.0 DDL Non-Compliance
Review Supplier DDL Performance Summary Screen (DSSA) including the back-up screens NonConformance Detail (CNSA), Non-Conformance Promise Detail (PNSA), and Non-Conformance
Quality Detail (QNSA) in the DDL/IMS2 system.
31.0 Promise Accuracy
FCSD PDC suppliers are currently not measured and will receive full points for this category.
32.0 Shipping Discrepancies (INQTY)
Verify that conformance was disputed Reconciliation Detail (RSJA) and the "Perform Include" flag is
set to "N". If the supplier closed the conformance with a "Y", the issue is not disputable.
32.1 Transaction Register (TABA)
Review the Transaction Register (TABA) for discrepant quantity that will show as a 65P Trans Code.
32.2 Provide Remarks
Provide remarks in Reconciliation Detail (RSJA) showing correct quantities were shipped.
32.3 Penalization
Supplier is penalized when the shipping discrepancy is caused by the supplier.
33.0 NOT (Not-On-Time)
This category measures current month releases. FCSD considers the stock not shipped and NOT
WHEN the Release History (HIIA) reflects a requirement and an accurate ASN has not been issued.
33.1 Reviewing
33.2
Review disputed service part number on the Release History (HIIA) for the disputed month. Review the
Transaction Register (TABA) to verify an ASN that shows as a 67 Trans Code in Transaction Register
(TABA) was processed.
Check ASN Journal (AJAA)
If the ASN cannot be located on the Transaction Register (TABA), check for a suspended ASN on
Supplier Follow-Up (SOSA), and review the ASN for errors on ASN Detail (ADAA) [F5 from ASN Journal
(AJAA)].
33.3 Supplier Service Part Remarks (RESA)
Verify the issue was documented on the Supplier Service Part Remarks (RESA) Screen.
33.4 Dispute
Dispute if there are valid reasons why parts were not shipped and ensure those reasons are on the RESA
Screen prior to the service part number being NOT.
Created By: Char Reynolds/CREYNO38
European Suppliers Utilizing VDA
Page 25 of 40
Date Issued: 01/03/2011
Date Revised: 12/01/2011
34.0 CUM Imbalance (CMBAL)
Identifies a CUM Imbalance indicating that an ASN was processed and the CUM s hipped on the
supplier's ASN does not match FCSD's seed CUM (CUM received plus in-transit).
34.1 Conformance Disputed
Verify conformance was disputed on the Reconciliation Detail (RSJA) and the "Perform Include" flag is
set to 'N'. If supplier closes the conformance with a 'Y', the issue is not disputable.
34.2 Review
Verify conformance was disputed on the Reconciliation Detail (RSJA) and the "Perform Include" flag is
set to 'N'. If supplier closes the conformance with a 'Y', the issue is not disputable.
34.3 ASN Journal (AJAA)
From the AJAA screen place an 'X' next to the ASN to be researched, press 'F5', and review the supplier
total CUM shipped in the ASN Detail (ADAA).
34.4 CUM Disagreement
If the total CUM shipped on the supplier's ASN does not agree with the total CUM received on the
Transaction Register (TABA), compare supplier shipment with FCSD receipts since the CUM
Reset/Rollback for the discrepancy.
35.0 Past Due
This category measures previous monthly open releases.
35.1 Review
Review the disputed service part number on the Release History (HIIA) for the disputed month. Review
the Transaction Register (TABA) to verify an ASN shows as a 67 Trans Code, was processed.
35.2 ASN Not Showing
If an ASN is not showing on the Transaction Register (TABA), check Supplier Follow-Up (SOSA) for
suspended ASN, ASN Journal (AJAA), and ASN Detail (ADAA) for the error on the ASN. When the
Release History (HIIA) reflects a requirement and an accurate ASN was not sent, FCSD Considers the
stock not shipped and therefore, past due.
35.3 Document
Verify the issue was documented on the Supplier Service Part Remarks (RESA).
35.4 Dispute
Dispute if there are valid reasons why a service part number was not shipped (and that those reasons
are on Supplier Service Part Remarks (RESA), prior to the part being NOT).
36.0 Emergency Order Responsiveness
Currently FCSD PDC Suppliers are not measured for this category. (N/A for European suppliers as they
do not receive Emergency orders)
37.0 Supplier Follow-Up (SOSA)/Work Queue
The Supplier Follow-Up (SOSA) allows suppliers to review and work Conformances, gives
notification of suspended ASN's, advises of New Model Parts, etc… Suppliers are required to access
and utilize the Supplier Follow-Up (SOSA) Daily. Reference the DDL Manual for further instructions.
(Refer to 8.5)
Created By: Char Reynolds/CREYNO38
European Suppliers Utilizing VDA
Page 26 of 40
Date Issued: 01/03/2011
Date Revised: 12/01/2011
38.0 FCSD Intermediate Consignees (Contract Packagers)
Contract Packager's Physical Addresses and Phone numbers. (Return to 20.4)
Code
Name
Street
City
th
State
Zip
Phone
A428A
ADM Logistics
4115 8 St.
Wyandotte
MI
48192
(313) 382-3900
AF30A
Parts Redistribution Center
25555 Pennsylvania Rd.
Romulus
MI
48174
(734) 942-6298
AF30E
Parts Redistribution Center
24999 Pennsylvania Rd.
Brownstown
MI
48174
(734) 942-6192
B969F
Butcher Engineering
17579 Mockingbird Rd.
Nashville
IL
62263
(618) 478-2267
D471A
Diesel Equipment
578 East Main St.
Potterville
MI
48876
(517) 645-7684
DTK3A
Fapco Inc.
16261 Bakertown Rd.
Buchanan
MI
49107
(269) 695-6889
F201C
Hollingsworth Logistics (HLM)
14231 West Warren Ave.
Dearborn
MI
48126
(313) 768-1441
F201M
Hollingsworth Logistics (HLM)
8211 Decantur St.
Detroit
MI
48228
(313) 768-1441
FJU8A
Menlo Worldwide Logistics
601 South Royal Ln.
Coppell
TX
75019
(972) 318-6050
F747A
Howard Ternes Packaging
12285 Dixie St.
Redford
MI
48239
(313) 531-5867
G438A
The Gerstenslager Company
1425 East Bowman St.
Wooster
OH
44691
(330) 262-2015
P025A
Pak Rite Industries
4270 High St.
Ecorse
MI
48229
(313) 388-6400
P7AKA
Ternes Packaging
12285 Dixie St.
Redford
MI
48239
(313) 531-5867
Q9XYA
Hollingsworth Logistics (HLM)
14225 West Warren Ave.
Dearborn
MI
48126
(313) 768-1326
T080H
Howard Ternes Packaging
910 Detroit Ave.
Monroe
MI
48162
(313) 531-5867
V366C
Venchurs Packaging
800 Tabor St.
Adrian
MI
49221
(517) 266-5772
W953A
Woodspecs Inc.
2240 Scott Lake Rd.
Waterford
MI
48328
(248) 674-0968
39.0 Covisint
Covisint information and Helpdesk.
39.1
Identifying your CSA
1.
2.
3.
4.
Go to http://us.register.covisint.com
Login with your Covisint ID and password
Click on My Administrators
CSA(s) will be listed under Security Administrator(s)
39.2 Covisint Helpdesk
Issues related to Covisint Access or any applications within Covisint should be directed to their helpdesk.
You can find a listing of all the phone numbers by Country at this website:
https://portal.covisint.com/web/supportauto/contactus or by clicking on Support.
Helpdesk
Covisint Helpdesk
Toll Free
(866) 273-5038
Covisint Request Tracker
Covisint Knowledge Base (FAQ)
Direct Dial
(248) 365-2525
https://crt.covisint.com/
https://portal.covisint.com/web/supportauto/kbase
39.3 Assigning A New CSA
If your Security Administrator has left the company and you have to assign a new one.
1. Determine who the new Security Administrator should be.
2. The new Security Administrator can send an email to portalsupp@covisint.com requesting the change.
39.4 Covisint Knowledge Base (FAQ)
You can find the answers to most of your Covisint questions in the Covisint Knowledge Base (FAQ).
Created By: Char Reynolds/CREYNO38
European Suppliers Utilizing VDA
Page 27 of 40
Date Issued: 01/03/2011
Date Revised: 12/01/2011
40.0 Covisint Registration
Use the following step-by-step instructions to register for Covisint. (Return to 1.1)
40.1 Web Link
Go to https://us.register.covisint.com/start.html, and click on "New User".
Click <begin registration>
40.2 Find Organization
Enter the "Organization" and click <search> or enter the "Supplier Code" and click <search>.
Enter Organization Name
OR
Supplier Code
Created By: Char Reynolds/CREYNO38
European Suppliers Utilizing VDA
Page 28 of 40
Date Issued: 01/03/2011
Date Revised: 12/01/2011
40.3 Search Results
Select the company from the search results screen and click on <continue registration>.
40.4 Complete Form
Fill out all the required fields. Click <continue registration>.
Created By: Char Reynolds/CREYNO38
European Suppliers Utilizing VDA
Page 29 of 40
Date Issued: 01/03/2011
Date Revised: 12/01/2011
40.5 User Information
Create a User ID, Password, and Challenge Question, click on <continue registration>.
40.6 Applications
Select Ford Supplier Portal and/or other desired portals or applications. Click <continue>.
Created By: Char Reynolds/CREYNO38
European Suppliers Utilizing VDA
Page 30 of 40
Date Issued: 01/03/2011
Date Revised: 12/01/2011
40.7 Location Code
Enter "Supplier Code". Click <continue registration>.
40.8 Company CSA
Click <Yes, I accept agreement>, verify the registration and submit to your company's CSA for approval.
Created By: Char Reynolds/CREYNO38
European Suppliers Utilizing VDA
Page 31 of 40
Date Issued: 01/03/2011
Date Revised: 12/01/2011
41.0 Adding Ford Supplier Portal
Once you have registered for Covisint, follow these steps to add Ford Supplier Portal Access to your
"Covisint User Profile". (Return to 1.2)
1.
2.
3.
4.
5.
6.
Logon to Covisint at www.covisint.com
Click Administration Tools
Mouse over "My Profile" and click View My Profile
Click Request Service Package
Check the box next to "Ford Supplier Portal", click Request
Follow the prompts to complete
Note: Once these steps are completed, an email will be sent to your CSA for approval. Once you are granted
access, you will need to logout and logon again to your Covisint user account to refresh your profile with the
newly granted access. If you have any issues adding access or with these instructions, please contact the
Covisint Helpdesk.
42.0 Accessing IMS2/DDL (Direct Data Link)
Follow the steps outlined to access DDL (Direct Data Link/IMS2) for Ford Service through Covisint.
42.1 Covisint
Users must navigate through the Covisint Portal https://portal.covisint.com. Enter User ID and
Password. Click <Login>
Created By: Char Reynolds/CREYNO38
European Suppliers Utilizing VDA
Page 32 of 40
Date Issued: 01/03/2011
Date Revised: 12/01/2011
42.2 Click on Ford Supplier Portal
42.3 Click On Applications
Created By: Char Reynolds/CREYNO38
European Suppliers Utilizing VDA
Page 33 of 40
Date Issued: 01/03/2011
Date Revised: 12/01/2011
42.4 Click On 3270 Access
42.5 Click "Run 3270 Application"
You will need to be sure that you turn off any POP-UP Blockers or the WebConnect Client will not launch.
Created By: Char Reynolds/CREYNO38
European Suppliers Utilizing VDA
Page 34 of 40
Date Issued: 01/03/2011
Date Revised: 12/01/2011
42.6 Security Warning
If you receive this warning, Click <NO>, choosing Yes may cause a "Navigation to the webpage was
canceled" error.
42.7 Pop-Up Blocker
You will need to be sure that your Pop-Up Blockers are disabled. The Ford WebConnect will not launch if
you block Pop-Ups.
42.8 WebConnect Client
The WebConnect Client will need to remain open until you exit.
42.9 WebConnect Launched
Type IMS2 next to "Enter" then hit the <Enter> Key.
Created By: Char Reynolds/CREYNO38
European Suppliers Utilizing VDA
Page 35 of 40
Date Issued: 01/03/2011
Date Revised: 12/01/2011
42.10 User ID and Password
Type your RACF ID and Password in the USER ID and PASSWORD fields. If you do not have a RACF ID
(Refer to 2.3), you will not be able to access the system.
42.11 FCSD Corporate Applications
Type a 'P' in this field and press <Enter>.
Created By: Char Reynolds/CREYNO38
European Suppliers Utilizing VDA
Page 36 of 40
Date Issued: 01/03/2011
Date Revised: 12/01/2011
42.12 Supplier Follow-Up (SOSA)
To review the Supplier Follow-Up (SOSA), type 'GSMMPSOSA' on the command line and press <Enter>.
42.13 Populating Supplier Follow-Up (SOSA)
If your Supplier Code is not showing, type it in the "Supplier Location" filed. Press <Enter>. To populate
the categories, type the number associated with the category you want to view (under GROUP) in the
GROUP field.
Created By: Char Reynolds/CREYNO38
European Suppliers Utilizing VDA
Page 37 of 40
Date Issued: 01/03/2011
Date Revised: 12/01/2011
42.14 All Categories
To populate all categories, hit <Enter> after each group number entered 1-7.
Created By: Char Reynolds/CREYNO38
European Suppliers Utilizing VDA
Page 38 of 40
Date Issued: 01/03/2011
Date Revised: 12/01/2011
43.0 DDL/IMS2 Supplier Screens
Below is a list of screens that suppliers have access to in the DDL/IMS2 system.
Screen
Screen Name
Description
SOSA
Supplier Follow-up
ASN SCREENS
*ACAA
ASN Correction - Primary Control Record
ASN Detail (F4) - Unformatted ASN Data
ADAA
ASN Detail (F5) - Formatted ASN Data
ASN Detail (F6) - ASN History
AJAA
ASN Journal
*APAA
ASN Part Level Record Errors
DCAA
Conveyance
PPAA
Parts Processing Detail
TPAA
In-Transit Parts
CONFORMANCE SCREENS
MDSA
Reconciliation Listing
*RSJA
Reconciliation Detail
PROMISE DATE SCREENS
*PRSA
Promise Dates
*RESA
Supplier Service Part Remarks
QUALITY CONTROL SCREENS
QCSA
Supplier Chargeable Quality Control Reports
QRSA
Quality Part Rejection Information
*RMSA
Quality Part Rejection Remarks
PURCHASING SCREENS
ARPA
Alter Cost Change Request
ORPA
Open Cost Change Requests
PHPA
Part Cost Change History
*PMSA
Service Part - Cost Change Request
PPMA
Purchasing Part Information
RQSA
Request for Quotes Summary
WCPA
Parts Without Cost
BULLETIN BOARD SCREENS
BFSA
Bulletin Board Functional Categories
BTSA
Bulletin Board Topics
BUSA
Bulletin Board Narrative
CONTACT SCREENS
*CDSA
Contact List Detail
CFSA
Contact Function Codes
*CLSA
Contact List
DDL PERFORMANCE SCREEN
DSSA
Supplier DDL Performance Summary
BACK ORDER SCREENS
BDLA
Back Ordered Parts
ROLA
Referred Orders
TGLA
Supplier Telegram
MISCELLANEOUS SCREENS
TABA
Transaction Register
TEBA
Transaction Detail
EXEA
Engineering to Service Cross Reference
SXEA
Service to Engineering Cross Reference
CPHA
Current Position
FHIA
Fab and Hold Agreement Status
*HIIA
Release History
SMKA
First Stocking Demand by Month
SRKA
First Stocking Demand by Location
SYKA
First Stocking Demand by Year
GIMA
Global Inventory Status
GMPA
Global Part information
*Indicates the supplier
Created By: Char Reynolds/CREYNO38
European Suppliers Utilizing VDA
Displays a summary of open issues.
Displays
Displays
Displays
Displays
Displays
Displays
Displays
Displays
Displays
Invalid/Ineligible receiving location errors.
Unformatted (CIF) ASN detail.
Formatted ASN detail.
the History of the ASN.
all ASN's valid or suspended.
service part level errors (invalid P/N).
in-transit or booked conveyances.
detailed information for an ASN on a conveyance.
all service parts currently in-transit.
Displays all conformances requiring supplier resolution.
Displays detailed information associated with a conformance.
Displays promise requests requiring supplier response.
Displays supplier remarks by service part number.
Displays all quality reject reports requiring resolution.
Displays detailed information associated with a quality reject report.
Displays remarks associated with a quality reject report.
Displays
Displays
Displays
Displays
Displays
Displays
Displays
detailed information associated with an open CCR.
all open and pending CCR's.
the cost history for a service part.
CCR information for a service part on an open CCR.
information associated with a service part's PO.
all service parts with an existing RFQ.
all un-priced service parts.
Displays all bulletin board functional categories.
Displays all bulletin board topics by creation date.
Displays detailed information associated with the bulletin board topic.
Displays detailed information associated with a contact.
Displays all contact job function codes.
Displays contact information.
Displays a summary of the supplier's DDL performance.
Displays all service parts currently on back order.
Displays all emergency orders referred to the supplier.
Displays detailed information for a referred emergency order.
Displays all material transaction codes and associated information.
Displays detailed information associated with a material transaction.
Displays all service parts associated with an engineering part number.
Displays all engineering parts associated with a service part number.
Displays the current inventory position at each receiving location.
Displays all existing Fab and Hold agreements.
Displays the release history for a service part.
Displays monthly service part demand.
Displays service part demand by receiving location.
Displays yearly service part demand.
Displays inventory in formation for a service part.
Displays general information associated with a service part.
has update capability on that screen.
Page 39 of 40
Date Issued: 01/03/2011
Date Revised: 12/01/2011
44.0 Revisions
This section will list all revisions of the Handbook and dates they were revised.
Date
Section
01-JAN-11
ALL
VDA Supplier Handbook Created
38
08-MAR-11
17.1
Added location of Service Part & Engineering Part in VDA 4905 Release
17
01-DEC-11
12.0-12.4
EXEL (Carrier) information added
14
Created By: Char Reynolds/CREYNO38
European Suppliers Utilizing VDA
Page(s)
Revision
Page 40 of 40
Date Issued: 01/03/2011
Date Revised: 12/01/2011