Armstrong Atlantic State University
Student Success University Committee
MINUTES: 10-26-09
Members Present: A. Ryczkowski-Horne, L. Roberts, L.Jaynes, E. Straousser, P. Mahan (Senator Rep)
Members Absent: P. Mossholder, B. De Cruz, J. Hobe, C. Belin
Student Representatives: Angela Mensing (Graduate Student Rep)(absent)
ExOfficio Present: G. Anderson, J. Roberts, L. Kirkland, R. Watjen, T Harris
ExOfficio Absent: M.Snowden, J. Gitner
Date, Time, and Place: 10/26/2009, 12:00 pm, Solms 110
Topic
Discussion
Call to Order:
Minutes:
A. Ryczkowiski-Horne at 12:05
September 28TH Minutes Reviewed
Decision/Action
Approved without changes. Sent to Senate by Peggy
Mossholder
Old Business:
A. Joint Charge from Faculty Senate regarding
furloughs – See Appendix A and Memorandum from
Kevin Hampton, Faculty Senate President (9/16/09)
Explained and discussed – these are concerns brought
forth to the senate and these three committees are asked
to Identified need to look at data prior to 2002 to see if
there was a change in 2002. Mentioned looking at the
budgets, may be inaccurate to follow due to shifts of
active funds vs documented funds.
B. AASU/EAP (Enhanced Advisement Process) Advising
Scorecard – See Appendix B
Survey documented in Appendix B indicates that the
enhanced advisement program at AASU does not have
complete plans for written advising and communications.
A discussion also endued but tabled for future
consideration concerning mandatory attendance by all
new faculty for advisement training.
A. An ad hoc committee will be formed to discuss issues
related to faculty furloughs. Angela Ryczkowiski-Horne
has agreed to serve. There being no other volunteers, a
second appointment from the Student Success Committee
will be made by Kevin Hampton, Faculty Senate
President.
B. An ad hoc committee was formed to complete plans for
written advising and communications. Committee
members are:
Greg Anderson
Angela Ryczkowiski-Horne
Lynn Roberts
Jonathan Roberts
Leon Jaynes
C.
Revised 2000
1
Topic
Discussion
Decision/Action
New Business: A. Faculty Senate charge concerning financial aid
distribution- distributed Via e-mail – See Appendix C
A. The following resolution was passed:
Greg Anderson has agreed to run data around week 2-3
of the semester to identify all students who have
Financial aid will not be provided to students after 60
completed 45 hours without a declared major. At that
hours of credit unless they have declared a major that is
time a hold on registration will appear in SHIP. The
available on the AASU campus.
hold can only be removed when the student meets with
an advisor. At that time it will be made clear that no
Problems include:
financial aid will be available upon completion of 60
Students enrolled in pre-majors (listed in Appendix D)
credit hours unless a valid AASU major is declared.
become lost in the system because AASU does not have
The only exception to this resolution will be preany of these degrees, hence, there is no structure for
engineering majors.
consistent advisement. Their advisement is haphazard
Pre-engineering majors should be treated differently. The
and students often feel like they get the run around.
AASU Science and Technology Department needs to
delineate the separation point when transitioning from
These are some of our best and brightest students that
pre-engineering to Georgia Tech.
account for approximately 10% of admitted freshmen and
It was suggested that the intake point for pre-medicine
need to be steered to an appropriate major at AASU as a
majors be changed to require a declaration of major in
pre-requisite for their terminal degrees.
chemistry, physics or biology. It was also suggested that
pre-med students be notified via e-mail about the
Present Management of the students listed in appendix D
advisement structure, potential financial aid problem
is as follows:
and an assigned advisor to contact.
Pre-Business – Economics
It was suggested that the Departments of Biology and
Pre-Law – Political Science
Chemistry/Physics devise an organized advisement plan
Pre Medicine – Chemistry, Physics, Biology
with perhaps, designated advisors, who can manage
but not well organized
these students.
Pre-Pharmacy – Chemistry – a specific faculty
Greg Anderson will run data this week related to the
member assigned
current number of pre-med students on campus at this
Pre-veterinary – Unknown
time (0-45 credit hours) along with who if anyone is
their assigned advisor and forward the information to
It should be noted that none of these degrees are available
committee members in order to illustrate the scope the
at AASU.
problem.
Revised 2000
2
Topic
Discussion
B. Scholarship distribution reports:
(Leon & Angela)
i.
Recommendation for the American History, Hazelle
B. Tuthill Memorial Scholarship
ii.
Recommendation for the Dept of Radiologic
Sciences, Dr. Sharyn D. Gibson Memorial
Scholarship
iii. Final candidates identified from list of eligible
candidates for the Lettie Pate Whitehead funds:
1. $900 per semester, $1800 total over two
semesters to be awarded to 30 female students
with financial need:
a. 30 students with need holding a GPA of 3.66
or above were chosen as top candidates.
b. 12 students with need holding a GPA of 3.63
to 3.57 were chosen as alternates.
Other:
A. The proposed resolution will be presented to the Faculty
Senate on November 9, 2009.
Next Meeting:
Adjourned:
Decision/Action
B. Recommendations approved as documented.
A. Task force was formed to create a resolution regarding preprofessional students without a declared valid AASU
major. Members of the group include:
Angela Ryczkowiski-Horne
Jonathan Roberts
Greg Anderson
Leon Jaynes
Lynn Roberts
Monday, November 23, 2009
12 – 1 p.m, Solms 103
The meeting adjourned at 1:15
Submitted By: Peggy Mossholder (per Dr. Massey Notes)
Date: 10/26/09
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APPENDIX Aa:
Date: October 15, 2009
From: Student Success Committee
RE: Report on the Charge from the Faculty Senate regarding furloughs
The Student Success Committee was to address the following concerns of the Faculty Senate in
regards to furloughs and other matters:
- the use of campus data from the last budget reduction (2002), and its subsequent
effect on graduation and retention rates, incorporating the following information
o the comparison of Full-Time, tenure-track positions eliminated
o the increase of Part-Time instruction that occurred
o the loss of well-qualified Faculty to other institutions outside the state of
Georgia as a result of such reductions.
Many outlets to obtain data were pursued on- and off-campus with varying degrees of success.
Data that is available at this time can be found attached to this report, Appendix A, with a colorcoded key at the bottom to clarify where the data originated. Please note additional data has been
requested but not provided as of this date from on-campus resources. Each bullet item will be
addressed below as thoroughly as possible at this time:
• the comparison of Full-Time, tenure-track positions eliminated
Data requested but not available at this time. (Appendix A “ATTACHMENT” documents the
number of Full-Time and Part-Time Faculty that were employed, versus positions eliminated.)
• the increase of Part-Time instruction that occurred
Records of the number of Full-Time and Part-Time Faculty were compiled with data from the
Board of Regents website through the Office of Research and Policy Analysis and Phyllis
Panhorst on campus, Appendix A. Data from the Board of Regents website is available for years
2000 and 2004-06 showing the numbers of FT and PT Faculty as well as the percentage of
courses taught by FT Faculty, Appendix A. Phyllis Panhorst provided data distinguishing between
Full-Time tenure track Faculty, Full-Time temporary Faculty and Part-Time Faculty for Fall
semesters from 2004-2009, Appendix A. (Please note these numbers, although fairly accurate,
are ‘rough’ and do not take into account changes that occurred during a semester.) According to
the data available, while there is an increase in the number of Part-Time Faculty, there is also an
increase in the number of Full-Time Faculty.
- the loss of well-qualified Faculty to other institutions outside the state of Georgia as a
result of such reductions.
This data was requested from exit interviews conducted by HR, but has not been provided at this
time. It is understood that the reason faculty leave AASU is not compiled in a database – but may
reside within individual’s records. It is not known if members outside of HR can access this data.
With the data available at this time, a connection between Full-Time positions eliminated,
increases in Part-Time Faculty instruction and loss of Faculty to out-of-state institutions because
of budget reductions with a subsequent impact on AASU retention and graduation rates since
2002 is difficult. It is possible that with more time and continued cooperation of departments on
campus, additional data could be compiled.
Revised 2000
4
APPENDIX Ab: ATTACHMENT
Data collected in response to Faculty Senate charge concerning furloughs
Year
# of Full-Time
Faculty
# Part-time
Faculty
(FT)
(PT)
190
122
% of
courses
taught by
FT
Enrollment
% change
from the
previous
year
5,444
+1.8%
2001
5747
+5.6%
2002
6026
+4.9%
2003
6653
+10.4%
2000
70.7%
Total
2004 211
230
33 162
196
67.6%
7009
+5.4%
2005 254
233
47 169
203
76.5%
6710
-4.3%
2006 219
231
45 165
206
61%
6728
+0.3%
2007
254
45
211
6848
+1.8%
2008
255
43
223
7067
+3.2%
2009
251
32
200
Part-time
Temporary FT
FT tenure/tenure track
Sources of above data:
= USG Board of Regents website,
Office of Research & Policy Analysis
= data missing from USG Board of
Regents website
= # provided by Phyllis Panhorst
= Fall Semester enrollment reports,
USG Board of Regents website
Revised 2000
5
APPENDIX B:
Institution
Advising
Mission
Statement
Advising
Admin
Structure
Mandatory
Student
Advising
Abraham
Baldwin
Agricultural
College
Albany State
University
Armstrong
Atlantic State
University
Atlanta
Metropolitan
College
Augusta
State
University
Bainbridge
College
Clayton State
University
College of
Coastal
Georgia
Columbus
State
University
Dalton State
College
Darton
College
East Georgia
College
Fort Valley
State
University
Gainesville
State College
Georgia
College &
State
University
Georgia
Gwinnett
College
Georgia
Highlands
College
Georgia
Institute of
Technology
In process
Yes
Yes
Revised 2000
Advising
Handbook
Faculty
Advising
Training
Written
Advising
Plan
Communications
Plan
All
Yes
Yes
In
process
Yes
Yes
Targeted
Yes
Yes
Yes
Yes
Yes
Yes
All
Yes
Yes
In
process
In
process
Yes
Yes
Targeted
Yes
$
reduction
Yes
Yes
In process
Yes
Targeted
Yes
Yes
In
process
Yes
Yes
Targeted
Yes
All
Yes
In
process
Yes
In
process
Yes
Yes
Yes
In
process
Yes
In process
Yes
All
In process
$
reduction
In
process
Yes
Yes
Yes
All
Yes
Yes
Yes
Yes
Yes
Yes
Targeted
In process
Yes
Yes
Yes
Yes
All
Yes
$
reduction
Yes
Yes
Yes
Yes
Yes
Targeted
Yes
Yes
Yes
Yes
All
$
reduction
$
reduction
In
process
Yes
Yes
Yes
Targeted
Yes
Yes
Yes
Yes
Yes
All
Yes
$
reduction
Yes
Yes
Yes
Yes
Yes
All
In process
$
reduction
Yes
Yes
Yes
In
process
Targeted
Yes
Yes
In
process
Yes
Yes
Yes
Targeted
Yes
Yes
Yes
Yes
In process
In
process
Yes
6
Georgia
Perimeter
College
Georgia
Southern
University
Georgia
Southwestern
State
University
Georgia
State
University
Gordon
College
Kennesaw
State
University
Macon State
College
Medical
College of
Georgia
Middle
Georgia
College
North
Georgia
College &
State
University
Savannah
State
University
South
Georgia
College
Southern
Polytechnic
State
University
University of
Georgia
University of
West
Georgia
Valdosta
State
University
Waycross
College
Yes
Yes
All
Yes
Yes
Yes
Yes
Yes
Yes
All
Yes
$
reduction
Yes
Yes
Yes
Yes
Targeted
Yes
$
reduction
Yes
Yes
Yes
Yes
Targeted
Yes
$
reduction
Yes
Yes
Yes
Yes
All
Yes
Yes
Yes
Yes
Yes
Yes
Targeted
Yes
$
reduction
Yes
Yes
Yes
Yes
All
Yes
Yes
Yes
Yes
In process
Yes
All
In process
$
reduction
Yes
Yes
Yes
Yes
Targeted
Yes
$
reduction
Yes
Yes
Yes
Yes
Targeted
In process
$
reduction
Yes
Yes
Yes
Yes
Targeted
In process
In
process
In
process
Yes
Yes
Yes
Targeted
Yes
$
reduction
Yes
Yes
Yes
Yes
Targeted
Yes
$
reduction
Yes
Yes
Yes
Yes
All
Yes
Yes
Yes
Yes
Yes
Targeted
Yes
$
reduction
$
reduction
Yes
Yes
Yes
Yes
All
In process
$
reduction
Yes
Yes
Yes
Yes
Targeted
In process
Yes
Yes
Yes
I:\Pres-Staff\Judi Walper\USG advising score card w-comm plan
3-16-09.xls
10/26/09
Revised 2000
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APPENDIX C
October 5, 2009
From: Kevin Hampton, President
To: Student Success Committee
Charge: development of an advisory position
Due Date: November 1, 2009
The federal government is implementing important changes for requirements related to
financial aid, and this will have a direct impact on our campus. Students must declare a
major that is awarded by Armstrong Atlantic State University before reaching the 60
credit hour threshold. (Pre-professional degrees such as pre-med or pre-business will not
be allowed.) The new policy will require that students must declare a major before they
reach 60 hours. (This credit limit would also include those transferred from other
institutions.) Those who reach or exceed this credit limit threshold without declaring a
major will not be eligible for financial aid.
As a committee, your charge is to develop an advisory position that would examine a 45
credit threshold for the declaration of a major. The committee will need to examine the
university's pre-professional programs, consulting Dr. Whitford, Vice President for
Academic Affairs, as well as individual colleges and/or departments, to develop the
advisory position. The committee will need to address this issue as soon as possible, and
bring an advisory position to the full senate at the November meeting.
In advance, thank you for your assistance with this important matter.
Revised 2000
8
APPENDIX D:
Major
Undeclared
Pre-Business
Pre-Law
Pre-Engineering
Pre-Dentistry
Pre-Medicine
Pre-Pharmacy
Pre-Veterinary
Science
Students with over 45 or more hours
UNDECLARED CIP CODES (9)
Post45 or more
Transient
Baccalaureate
Hours
15
2
3
1
62
10
14
70
0
41
39
7
Non-Degree
3
1
13
Financial Aid distribution feedback:
The credit threshold is a bit stringent. Make it a 60 credit threshold and do not suspend
financial aid until 90 credits. It would be counter-productive is by "forcing" a decision,
some students will not make the wisest or most thoughtful choices.
Also, in my opinion, students should NOT be permitted to "declare" non-existent majors
in any case. This amounts to false advertising.
I agree about the 60 credit hour threshold for declaring a major - that gives students a
cushion and allows them to complete the core, if they're still undecided - but at 60, they
have to make a decision! Also, pre-professional degrees shouldn't be acceptable if they're
not degree-granting programs ...
I agree that the "pre-law" major for us was silly, and indeed false advertising. In fact, I
think it may have been harmful to students who wanted to major in English or history or
whatever while also aspiring to law school. as everyone knows, you can get into law
school with any degree; I had a friend who was a music-physics double major in college
and he went on to law school (ended up in entertainment law in Hollywood and NYC).
but having a pre-law major may have compelled some students to major in pols or cj on
the assumption that these are the only majors suitable for law school. be done with it, I
say.
As for 60 credits versus 90, I think Ii've got to go with the 60. not only should two years
(or three at the rate many students take classes,) be sufficient to decide a major, delaying
until 90 may (a) allow students to tarry longer instead of getting on with their lives and
(2) they may end up losing a lot of credits by taking, for example, an inordinate number
of lower division courses which can't be used for the core or free electives; or taking a lot
of science/math courses only to decide on a liberal arts degree.
Revised 2000
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