Jawaharlal Nehru Technological University Kakinada
Kakinada – 533 003, Andhra Pradesh
SPECIFICATIONS & BID DOCUMENT
Supply of the following items for the University Central Library
1. Furniture
2. Computers
3. Software
4. Equipment
5. Generator
Page 1 of 34
Important dates and details

Cost of the Tender Document is Rs.1,000/-

The Advt. of Tender Notice appears in News Papers on 02-10-2014.

Tender Documents can be downloaded from web site www.jntuk.edu.in

Terms and Conditions are available on JNTUK website from 02-10-2014.

Last date for submission of sealed Tenders: 13-10-2014 up to 03.00 p.m.

Date of Opening of Bid

Tenders are to be submitted to the following address in person or by post
The Registrar, JNT University Kakinada, Kakinada- 533 003.

Contact Phone No’s: 9963993464, 0884-2300874.
: 13-10-2014 up to 04.00 p.m.
Supply, Installation and Commissioning of Furniture, Computers,
Software, Equipment and Generator for University Central Library
INTRODUCTION
The State Government of Andhra Pradesh through A.P. Govt. Act No. 30 of
2008 has separated the erstwhile JNTU into four different Universities viz.,
JNT University Anantapur, JNT University Kakinada, JNT University
Hyderabad and JNA & FA University Hyderabad.
JNT University Kakinada started functioning from the 110 acres of University
Campus at Kakinada, since 2008. As a budding University, it is committed to
develop and nurture a Technical Education System in the eight districts of
Srikakulam, Vizianagaram, Vishakapatnam, East Godavari, West Godavari,
Krishna, Guntur and Prakasam. JNTUK at present has an average student
library visiting demand of around 1000 per day and about 1500 peak demand
on examination days. JNTUK plans to bring good academic environment by
newly constructing Central Library.
Intent of the present tender works and the specifications is to specify the
requirement of JNTUK for providing the facilities of reading to students, staff
and visitors of the Central Library. It is desired to enable the prospective
bidders to submit their best Bid for Supply, Installation and Commissioning of
different works: 1) Furniture, 2) Computers, 3) Software, 4) Equipment, and
5) Generator for the Central Library, in the University premises of Kakinada.
Page 2 of 34
LIST OF WORKS FOR TENDERING
I)
FURNITURE
1)
2)
3)
4)
5)
6)
7)
8)
9)
Library Book Racks
Library Reading Tables and Chairs
Modular Furniture for Digital Library to place Computers along with
revolving Chairs
Conference Hall Chairs with writing Pads
Revolving Chairs for e-Class Room
Display Stacks
Sloping Stands
Furniture for the Office Staff
Entrance Reception Counter
II)
COMPUTERS
1)
2)
3)
4)
5)
Servers with High Configuration for Digital Library
20 KVA UPS for 2 hours Backup
Computer Clients for Digital Library
Computer Clients for e-Class Room
Computers for Office Staff
III)
SOFTWARE
1)
2)
3)
Library Software - MARC 21
Inter Library Loan (ILL) related Software with total solutions for eJournals, e-Books, CD-ROM, NPTEL
RFID Technology for Multi User Facility
IV)
EQUIPMENT
1)
2)
3)
4)
5)
6)
Reprographic Facility
Binding Machines
Pressing Machines
Cutting Machines
RFID Readers
Closed Circuit Cameras
V)
GENERATOR
SYSTEM PHILOSOPHY

The total available space for the project is approximately 1400 sq.m. The
Bidder should visit the site to assess the suitability and sufficiency of the
space available for the project.
The Bidder has to give declaration to complete the work in 4 weeks
from the date of contract agreement.
Page 3 of 34
SCHEDULES FOR THE TENDER WORKS
1. FURNITURE SPECIFICATIONS
Sl.
No
1.1
Description of Item
Library Book Racks (Main Unit)
1.2
Library Book Racks (Add on Unit)
1.3
Library Book Cases
1.4
Three Steps Steel Steeping Stool
1.5
Two Steps Steel Steeping Stool
1.6
Library Books Lift Trolley
1.7
Metal Book Ends (book stoppers)
Specifications
Qty
(No’s)
Steel Double faced Library (Main unit) rack size
of: 7’.6” Height x 6’Length x 22” Depth with 28
built in book stoppers Sliding type panels with
range indicator, index pocket for easy
cataloguing as per ISO Standards. (Shown as
ISO 9001: 2008 – ISO 14001: 2004 – ISO 18001:
2007).
Steel Double faced Library (Add Unit) to
increase the length of the
Main unit by
multiplying with 3’ length of size: 7’.6” Height x
3’ Length x 22” Depth with 14 built in panels
provided with ISO 9001: 2008- ISO 14001 : 2004 –
ISO 18001 : 2007.
Dimensions of 914 mm (W) x 320 mm (D) x 1742
mm (H). Made from fine quality CRCA Steel
with antirust treatment. Each Door has 6 Lever
Cam lock with common key. Each Door has
3 mm thick transparent glass for clear inside
vision secured in a Metal Frame through rubber
gasket. The equalizing mechanism is provided
for easy opening and closing the shutters. as per
quality certification ISO 9001: 2008 – ISO 14001 :
2004 – ISO 18001 : 2007
The Rubbermaid 3-Step High back Step Stool for
safety, stability and comfort. It should have a
locking top step for added security, plus soft
cushion handles and large platform top step are
required for comfort. Standing Soft cushion grip
handle, Steel frame construction, the step stool
of medium weight and the highest standing
level of 27” to 30” with a capacity to hold up to
100 kgs.
The Rubbermaid 2-Step High back Step Stool for
safety, stability and comfort. It should have a
locking top step for added security, plus soft
cushion handles and large platform top step are
required for comfort. Standing Soft cushion grip
handle, Steel frame construction, the step stool
of medium weight and the highest standing
level of 20” to 25” with a capacity to hold up to
100 Kgs.
Books Lifting Stainless Steel Trolley with a
capacity to lift at a time 350 to 400 Books and to
carry, should have a warranty of 3 years
120
Jumbo Deluxe Metal Bookends with Non Skid
Base, Metallic with Black/Grey colour, with
longstanding durability.
500
Quoted
Rate
(Rs.)
240
65
4
4
10
Page 4 of 34
1.8
Library Reading Tables
1.9
Non Revolving Reading Chairs
1.10
Modular Table for Digital Library
to place computers along with
revolving chairs.
1.11
Conference Hall Chair with
Writing Pads With a Mesh
underneath.
1.12
Chairs for e-Class Room with
writing pad
1.13
Periodical Display Rack
1.14
Sloping Stands
Table top - 25mm thick pre laminated particle
board finished with 2mm edge lipping finish.
Leg / under structure - 40x40mm powder
coated MS square leg with MS beams as per
quality certification ISO 9001: 2008 – ISO 14001:
2004 – ISO 18001: 2007
Supply and delivery of Non Revolving Chair of
Advantage Medium back of size 600 W x 545 D
x 980 H mm, Seat Height 455-555 mm, seat and
back made of 12mm thick hot pressed plywood
with waterfall curvature, cushioned with highdensity cold cured self-skinned pre-molded
foam of 65 density , upholstery with fabric done
is by using high-pressure pneumatic spray glue
and pneumatic presses, the backrest has height
adjustment as well as built in contoured lumber
support, permanent contact mechanism with
gas lift, push back mechanism with 2 point
locking facility with 25mm stroke gas operator
stem, tilt tension adjustment, fixed PU arms
and five prog Nylon base with glass filled
Nylon castors adhering to as per BIFMA
Standards/ISO Certified.
It is high on performance and low in burdening
nature. It uses steel as major material content.
Dimensions (in mm): Size 600 Width x 545
Depth x 980 Height, Seat Height 455-555.
Chairs of reputed brand of fixed type with
writing pads and following specifications:
Dimensions (in mm): 900 to 930 (Height) X 560
to 590 (Depth) X 700 to 730 (Width), Seat Height
455-555. Fixed back, single seat & back
Leatherite upholstery with high Density foam,
Chrome isolated steel base and with a mesh
underneath.
Chairs of reputed brand of fixed type with
writing pads and following specifications:
Dimensions (in mm) : 900 to 930 (Height) X 560
to 590 (depth) X 700 to 730 (Width), Seat Height
455-555. Fixed back, single seat & back
Leatherite upholstery with high Density foam,
Chrome coated steel base.
Each compartment has a pivoted inclined
retractable tray for display and compartment
behind the tray for storage Width-wise stack
ability with common panel to optimize space
Nylon rollers with ball bearing for easy tray
movement as per quality certification ISO 9001:
2008 – ISO 14001 : 2004 – ISO 18001 : 2007.
News paper stand made out of steel having a
capacity to place 20 to 30 news papers in the
sloping stand.
57
228
120
200
80
06
15
Page 5 of 34
1.15
Furniture for Office Staff
Table
Chair
Sofa set of (3+2) seaters
Leatherette revolving Executive Chair High
Back: Executive chairs of reputed brand of
revolving type, high, back with arm rest with
following specifications. Dimensions (in mm):
1150 to 1350 (Height) X 700 to 720 (Depth) X
700 to 720 (Width), seat-insert molded
polyurethane foam, upholstered with foam
laminated mesh, fabric. Back - two piece
injection molded frame. Leg assembly - MS
ERW round tube and pedestal assembly dye
cast aluminum.
Frame of seasoned hard wood seat and back
foam of polyurethane slab stock foam with 1"
recron layer. Dimensions (in mm): One seater
450 to 850 (Height) X 800 to 950 (Depth) X 950
to 1050 (Width). Three seater: 450 to 850
(Height) X 800 to 950 (Depth) X 1900 to 2100
(Width).

Three seater

One seater
02
02
02
04
Glass Centre table
Reputed brand of following dimension: Top
glass - tempered glass of 8mm thick. Bottom
glass - tempered glass of 6mm thick of
following. Dimension (in mm): 400 to 450
(Height) X 560 to 600 (depth) X 1059 to1150
(Width).
02
Steel Alimarah
Dimension (in mm): 1900 to 2100 (Height) X
450 to 500 (Depth) X 900 to 1000(Width).
04
Tables
Tables of reputed brand with following
specifications: Drawer on one side Dimension
(in mm) with thick pre laminated board. Under
structure - MS Dimension (in mm): 700 to 800
(Height) X 550 to 700 (depth) X 1150 to
1450Widthl.
Chairs
1.16
Executive Table: Dimensions (in mm): Top Size:
2000 to 2750 X 1100 to 1200; Height 750 to 780.
Side unit 1160 to 1400 x 480 to 620, Height 650
to 760.
Entrance Reception Counter
Chairs of reputed brand of fixed type with arm
rest with following specification: Dimension (in
mm): 900 to 1150 (Height) X 650 to 720 (Depth)
X 500 to720 (Width), Seat- Insert moulded
polyurethane foam, upholstered with foam
laminated mesh fabric.
Library circulation Station with Book Charging,
Discharging System for Central Library, (pre
built item / prepared at the location) Counter
Height: 8ft, length: 30ft, combined depth of
counters: 7ft.
05
09
01
Page 6 of 34
2. COMPUTERS SPECIFICATIONS
Sl.
No
2.1
Name of the Item
Servers
with
High
Configuration with Rack
for Digital Library
Specifications
Chassis
CPU
CPU L3
CACHE
Memory
Motherboard
Memory
Memory
Protection
HDD Bays
Optical drive
Bay
HDD carrier
Hard disk
drive
2 U Rack Mountable
One
or
Two*
Octa/Hexa/
Quad/Dual Core Intel Xeon E52600 or E5-2600 v2 series
Processor. Server should provide
an intelligent socket that would
ease the installation of CPU to
avoid errors caused by
misinserting processors during install
or upgrade.
30MB (1 x 30 MB) L3 cache
(MAX) - 5 MB (1 x 5 MB) L3
cache (MIN) depending upon
processor model
Intel® C600 Series ChipsetIntel®
E5-2600
Processor
Family
Intel®E5-2600v2
Processor
Family
Up to 768GB with DDR3
Registered (RDIMM) memory,
operating at 1066MHz or
1333MHz (v2 proc). Server
should
support
RDIMM,
UDIMM and LRDIMM
Proposed
memory
should
support reliably identify and
verify whether installed memory
has passed the rigorous OEM
qualification and testing process
to increase system reliability
Advanced ECC Online Spare
Lockstep mode
Minimum 8 (scalable upto
16)Hot Plug 2.5" hard disk bays/
8 Hot Plug 3.5" hard Disk Bays +
CDROM/DVD Bay / 25 Hot
Plug 2.5" drive bays / 14 Hot
Plug 3.5" hard Disk Bays
One optional optical drive bay to
install DVD-ROM or DVD-RW
in 8 SFF or 8 LFF models
Hard disk drive should support
"Do Not Remove" caution
indicator to avoid human errors
in replacing failed HDD
Up to 8 (16 with optional second
SAS drive cage*): Hot plug SFF
SAS 10K 900/600/450/300 GB
Hot plug SFF SAS 15K 146/72
GB
Hot plug SFF MDL SAS 7.2K 1
TB/500 GB
Hot plug SFF MDL SATA 7.2K 1
Quantity
(No’s)
02
Quoted
Rate (Rs.)
Page 7 of 34
Controller
Networking
features
TB/500 GB
Hot plug SFF SATA SSD
400/200/100 GB
Hot plug SAS SLC SFF SSD
400/200 GB
Hot Plug SAS MLC SFF SSD
800/ 400 GB
Hot plug 12G SAS SSD
800/400/200 GBUp to 8:
Hot plug LFF SAS 15K 600/450
GB
Hot plug LFF MDL SAS 7.2K
3/2/1 TB
Hot plug LFF MDL SATA 7.2K
3/2/1 TB/500 GB
PCIe 3.0 based SAS Raid
Controller
with
RAID
0/1/1+0/5/5+0 with 512MB
battery backed write cache
(onboard or in a PCI Express
slot). Controller should support
512MB/1GB/2GB flash backed
write cache Controller should
support caching the most
frequently accessed data ("hot"
data) onto lower latency high
performing SSDs to dynamically
accelerate
application
workloads.
Server should support one of the
following:
1. 1Gb 4-port network adaptor
supporting advanced features
such as Large Send offload
capability, TCP checksum and
segmentation, VLAN tagging,
MSI-X, Jumbo frames, IEEE 1588,
and virtualization features such
as VMware Net Queue and
Microsoft VMQ.
2. 10Gb 2-port Ethernet adaptor
supporting
enterprise
class
features such as VLAN tagging,
adaptive interrupt coalescing,
MSI-X, NIC teaming (bonding),
Receive Side Scaling (RSS),
jumbo frames, PXE boot and
virtualization features such as
VMware
Net
Queue
and
Microsoft VMQ.
3. 10 Gb 2-port Adapter
providing Ethernet and iSCSI or
Fibre Channel Over Ethernet
(FCoE)
connectivity
using
Converged Enhanced Ethernet
(CEE) standards. This adaptor
should
support
Hardware
acceleration and offloads for
Page 8 of 34
Ports
Bus Slots
Optical drive
Power
Supply
Fans
Industry
Standard
Compliance
Security
OS Support
Warranty
Remote
Management
stateless TCP/IP, TCP Offload
Engine (TOE), Fibre Channel
over Ethernet (FCoE), Jumbo
frames and iSCSI.
USB 2.0 support With 7 total
ports: (2) ports up front; (4) ports
in back; (1) port internal and1
internal Secure Digital (SD) slot
Six PCI-Express slots, atleast 5
with PCIe 3.0 (twox16 and three
x8 slots)
DVD/CD-RW combo drive
Redundant Power Supplies
Redundant Fans
ACPI 2.0 Compliant, PCIe 3.0
Compliant, PXE support, WOL
Support,
Microsoft®
Logo
certifications, USB 2.0 Support
Power-on
password
Serial
interface
control
Administrator's password Server
should also support Trusted
Platform Module microcontroller
chip that can securely store
artifacts used to authenticate the
server platform. These artifacts
can
include
passwords,
certificates and encryption keys.
Microsoft
Windows
Server,
Microsoft
Windows
Server
Hyper-V, Red Hat Enterprise
Linux
(RHEL),
Red
Hat
Enterprise Linux Virtualization,
SUSE Linux Enterprise Server
(SLES), SUSE Linux Enterprise
Server with XEN Oracle Solaris
for x86/x64 based Systems,
VMware, Citrix Xen Server
3 year warranty. Pre failure
warranty on CPU, Memory and
Hard disks
1. System remote management
should support browser based
Graphical
Remote
Console;
Virtual Power button, Remote
boot using USB/CD/DVD Drive
and should be capable to offer
upgrade of software and patches
from a remote client using
Media/image/ folder; server
power capping and historical
reporting; should have support
for multifactor authentication.
2. Remote management port
should be able to download the
firmware from the website
directly or from internal system.
Page 9 of 34
Server
Management
Server
should
support
automated firmware update.
3. Server should support agent
less management using the outof-band remote management
port instead of OS and SNMP
port on the OS. This will enable
zero
downtime
updates
4. The server should support
features which monitors and
records changes in the server
hardware
and
system
configuration. It assists in
diagnosing
problems
and
delivering rapid resolution when
system
failures
occur.
5. Applications to access the
server remotely using popular
handheld devices based on
Android or Apple IOS should be
available.
6. Remote console sharing with
multiple users simultaneously
during pre-OS and OS runtime
operation, Console replay Console Replay captures and
stores for replay the console
video during a server's last major
fault or boot sequence. Microsoft
Terminal Services Integration,
128 bit SSL encryption and
Secure Shell Version 2 support.
Should provide support for AES
and 3DES on browser. Should
provide remote firmware update
functionality. Should provide
support for Java free graphical
remote console.
The
Systems
Management
software should provide Rolebased security.
Should help provide proactive
notification
of
actual
or
impending component failure
alerts on critical components like
CPU, Memory and HDD. Should
support
automatic
event
handling that allows configuring
policies to notify failures via email, pager, or SMS gateway or
automatic execution of scripts.
Server should support cloud
based management by accessing
the
servers'
configuration
information, warranty & sla
information, support case details
anywhere from the internet
Should
support
scheduled
Page 10 of 34
2.2
20 KVA UPS for 2 hours
backup
execution of OS commands,
batch
files,
scripts,
and
command line apps on remote
nodes
Should be able to perform
comprehensive system
data
collection and enable users to
quickly
produce
detailed
inventory reports for managed
devices. Should support the
reports to be saved in HTML,
CSV or XML format.
Should help to proactively
identify
out-of-date
BIOS,
drivers, and Server Management
agents and enable the remote
update of system software /
firmware components.
The
Server
Management
Software should be of the same
brand as of the server supplier.
Capacity VA/W – 20000VA / 16000W, 1 hr
backup, Rail Kit for UPS
OUTPUT: Output Power Capacity: 16 kW / 20
kVA, Max Configurable Power: 16 kW / 20
kVA, Nominal Output Voltage: 230V, Output
Voltage Note: Configurable for 400 or 415V 3
Phase nominal output voltage, Output Voltage
Distortion: Less than 5%, Output Frequency
(sync to mains): 50/60 Hz +/- 3 Hz user
adjustable +/- 0.1, Other Output Voltages: 220,
240, Crest Facto: 3 : 1, Topology: Double
Conversion Online, Waveform Type: Sine wave,
Output Connections: (1) Hard Wire 3-wire (H N
+ G), (4) IEC 320 C13, (4) IEC 320 C19, (4) IEC
Jumpers Bypass: Built-in Static Bypass, Internal
Bypass (Automatic and Manual), Optional
External Bypass Input: Nominal Input Voltage:
230V, 400V 3PH, Input Frequency: 40 - 70 Hz
(auto sensing), Input Connections: Hard Wire 3
wire (1PH+N+G), Hard Wire 5-wire (3PH + N +
G), Input voltage range for main operations: 160
- 280V, Other Input Voltages: 220, 240, 400, 415
Maximum Input Current: 115A, Input Breaker
Capacity: 125 A, Input Total Harmonic
Distortion: Less than 5% for full load,
Battery Type: Maintenance-free sealed LeadAcid battery with suspended electrolyte : leak
proof
Included Battery Modules: 4, Typical recharge
time: 2.50 hour(s), Interface Port(s) DB-9 RS-232,
RJ-45 10/100 Base-T, Smart-Slot, Control panel:
Multi-function LCD status and control console,
Audible Alarm: Audible and visible alarms
prioritized by severity, Emergency Power Off
(EPO): Yes, Maximum Height: 823.00 mm,
Maximum Width: 352.00 mm, Maximum Depth:
906.00 mm, Color: Black
02
Page 11 of 34
2.3
Computer Clients
Digital Library
for
Rack/Tower Mountable - Specify Rail kit model
Input : output 3:3, 3:1, 1:1 Convertible
In built SNMP Card required
Efficiency:- 94% & above certifications A.EN50091-1/EN/IEC62040-1-1
B.EN50091-2/IEC62040-2
C.EN55022ClassA
D.EN55024
E.EN61000-4-2,4-3,4-4,4-5,4-6,4-11
F.EN60950
Operating system: WES09, WES7 and Thin Pro
Local clients: Preinstalled Citrix ICA 12.0 (Citrix
Online Plugin 12.0), Microsoft RDP 7.0,
Microsoft Internet Explorer 7, Windows Media
Player 11, Teem Talk Terminal Emulation 7,
Remote Graphics Software Receiver 5.4 for
VMware Horizon View and Microsoft Terminal
Services, Adobe ® Flash Player 10.1. Security
features: Configure to use Enhanced Write Filter
or File-based Write Filter, Microsoft Firewall
available as download, administrator and user
passwords, HP USB Config utility to disable
local storage, smart card support, Kensington
lock support.
Available as download: Universal Print Driver,
Management and deployment: Device Manager
Agent, Thin State, Host environments: Microsoft
Terminal Services, Citrix Xen App, Citrix Xen
Desktop, Citrix Presentation Server, Virtual
Desktop Infrastructure (Microsoft and VM
Ware), blade workstations, web applications,
mainframes
(using
terminal
emulation),
Processor: D525 Dual Core 1.8Ghz, Chipset: Intel
Tiger Point (NM10) south bridge, Memory: 2GB,
DDR3 SO-DIMM, Storage: 0GB or 8GB Flash
configurations
Graphics: Intel Integrated Graphics Processor
Audio: Buzzer only, Realtek ALC261 Audio
Codec supports up to 24-bit, 192 KHz samples
Communications:
10/100/1000
Ethernet,
TCP/IP with DNS and DHCP, Point-to-Point
Protocol (PPP), Point-to-Point over Ethernet
(PPPoE), Point-to-Point Tunneling Protocol
(PPTP), Layer-2 Tunneling Protocol (L2TP),
Wake on LAN (WOL), PXE, SNTP, SNMP, and
RPL, Ports and connectors: Four (4) USB 2.0
ports (two front, two rear), VGA, one parallel,
Four (4) serial, two (2) PS/2, one front audio out,
one front audio in, one RJ-45 port, Input devices:
Standard keyboard and 2-button optical scroll
mouse included (USB or PS/2; varies by region)
Power: Worldwide auto-sensing 100-240 VAC,
50-60 Hz energy-saving automatic power-down,
surge-tolerant, ENERGY STAR®2.0 qualified 65watt power supply supplying 19VDC.
Environmental: ENERGY STAR® qualified.
Dimensions (HxWxD): 8.66 x 1.97 x 7.74 in (220 x
50 x 194 mm) without stand; 9 x 1.97 x 7.74 in
120
Page 12 of 34
2.4
Computers for Office Staff
(228.5 x 50 x 194 mm) with stand,
Warranty: Limited three-year hardware
warranty
Computers Specification:
 Intel Core i5-4590T with Intel HD Graphics
4600 (2.0 GHz, 6 MB cache, 4 cores),
 1 TB 5400 rpm SATA SSHD
 8 GB 1600 MHz DDR3 (1 x 8 GB),
 23" diagonal WVA touch-enabled LEDbacklit (1920 x 1080)
 Integrated 10/100/1000 Gigabit Ethernet
LAN, 802.11b/g/n (1x1) and Bluetooth 4.0
Mini Card Combo,
 720p HD low-light webcam with dual
microphones,
 Wireless optical mouse & keyboard,
 Windows 8.1 64 bit.
Printer Specification:
FS size Print, Scan & Copy with network port,
45ppm, Fax Print speed black, 64MB, USB ,
duplex, duty cycle- 50,000 pages, Color scan
type-1200 dpi, scan to PDF, JPG, TIFF
Computers Specification for Library Professional:
Intel i7 processor ,Intel Chipset DDR3 RAM 16
GB HDD SATA 2 * 1TB, Monitor 17" LCD,
Multimedia Key Board, USB Optical mouse,
DVD Writer, Ethernet port, Windows 8
Professional, DVD RW
Printer Specification for Library Professional:
LaserJet printer ( on site A4 size Print, with
network port, 30ppm, Print speed USB/ LAN
With interface cable and power chord cable,
warranty -3 years
Inverter Specification:
850VA Inverter with 150 AH batteries for
supporting 1 system, 2 lights and 2 fans.
02
02
03
03
02
Page 13 of 34
3. SOFTWARE SPECIFICATIONS
Sl.
No
3.1
Name of the
Item
Library
Software MARC 21
Specifications
Requirement
Library Software
functions
Standards
Multilingual
Capability
RFID Support
Bar Codes
Hardware
Platform
Backup
recovery
and
Security
Support
Architecture
Database
Client Software
Librarian interface
Specifications
The LIBRARY SOFTWARE should
support all the major library functions
listed
as
follows:
Acquisition,
Cataloguing, Circulation, Web OPAC,
Serials Control, Reporting, Systems
management
Must be an open architecture system
and
should
support
various
international standards. The system
should also support the following
internet standards TCP/IP, SMTP,
MIME, HTTP, SSL. Interactions with
external systems need to support the
following standards: ANSI / ISO
Z39.50 (ISO 23950), Record Syntaxes:
MARC21/UNIMARC/USMARC ISO
2709
The System should be capable of
maintaining multiple languages using
UNICODE.
The System should have add-on
support for NCIP protocol for RFID
integration.
The system must be able to handle
barcodes in different formats like EAN13, SICI/SISAC, Code bar.
General Hardware
Server
should
run
on
UNIX/LINUX/Windows platforms
Hot Backup should be possible, i.e. It
should be possible to do backup with
the system in full operation
Verification of users should be done in
a secure manner and it should be
possible to set different security setting
for users.
Problem reports must be logged on the
help desk database and live update of
the support has to be provided.
Application Software
The system must be Web based and
support multi-tier architecture.
The backend database must be robust
using
either
Microsoft
SQL/Oracle/MySQL.
The client operations must be Web
based (platform independent).
Librarian interface (Client software)
must be web-based. The librarian
interface should allow searching/
downloading Z39.50 Servers.
Quantity
(No’s)
Quoted
Rate
(Rs.)
01
Page 14 of 34
Interface
Import & Export
of
Data
Import/ Export
Standard
Reports
Statistics
OPAC
Links
&
access
OPAC searches
Indexing
Searchable data
WEB OPAC
Customization
Circulation
System
Patron Record
Barcode
The main OPAC interface for the users
outside the library must be a web
browser, such as Internet Explorer,
Firefox, Chrome, etc.
The system must support the import
and export of records from different
type of data media such as tape, CDROM, hard disk, and diskette.
The system should support online
import and conversion of records from
Z39.50 compliant databases.
Library
system
must
support
exhaustive management statistics and
reporting functions allowing the library
to be able to create their own reports.
It must be possible to allow access to
Web-based services both from within
the staff client as well as from the Web
OPAC.
There must be provisions for different
search levels (e.g., simple and
advanced) in the OPAC.
All indexes and record displays must
be updated in real-time. All fields
and sub-fields should be available to be
keyword and/or string indexed
with a flexibility in defining indexes.
It should be possible to: Search a record
as a whole (any field, Specify any
variable field to be searched, Boolean
search, Searching should be possible
by, including but not limited to:
Author, Title, Subject, Publisher, Call
number, Standard number (e.g., ISBN,
ISSN, etc.), Barcode number Search
refinement should be possible by:
Author, Series, Topics, Item type,
Location/branches,
Place
of
publication, Availability
The Web OPAC should support
templates so that it can be customized
by the library.
Circulation System
The following functions must be
included
in
the
circulation
system:check-out
(charges),
renewals,check-in
(discharges),
reservations, fines and fees, statistics
and reports
The patron record must include fields
for the following information: Name,
Member card number, Patron category,
Telephone numbers, E-mail address,
Alternate contact person, Date of
joining, Date of expiry,Notes
The system must include a utility can
Page 15 of 34
Generator
Import of
bibliographical
records
Authority Control
Data entry
Output
Order Initiation
Placing Orders
Receipt of Order
Invoice
Processing
be used to print barcode labels for the
library items.
Cataloguing
The system must be able to import
records in the USMARC/MARC21
formats, online through a Z39.50 client
which is integrated with the
Cataloguing (and Acquisition) module.
The system should have a reservoir for
managing imported MARC records so
that it can be checked before loading
into database.
It must be possible to create and
maintain authority control for the
following search elements: personal
and corporate names, conferences,
uniform titles, series titles, subjects,
name/title combinations, publishers
The system must have full screen data
entry and editing ("empty screen"with
MARC header) for cataloguing as well
as a number of predefined data entry
screens (templates). It must support
hidden fields which can be seen in
MARC editor but not in the OPAC.
It must be possible to exporting the
bibliographic records in standard
MARC
communications
format
(ISO2709).
Acquisitions
For
titles
indented
Check
for
duplication of titles from ‘on order’,
received and Web OPAC, All data
entered at acquisition section be used
throughout system, Option to download
bibliographic data from CD-ROMs,
International databases or vendor
supplied electronic catalogues.
Firm orders for titles, including for
materials received Purchase orders
printing/ (e)mailing, Title / publisher/
vendor
wise
order
generation,
Amendment/ cancellation of order,
Incorporation of special delivery
statements/ conditions, Standing orders
for annual publications, Proposal for
prepaid orders
Procedure to record/ editing the details
of items received
Includes accessioning of items Permits
more than one invoice for an order,
Allows changes in units price, variable
discount, exchange rate etc., Maintains
exchange rates of various user defined
currencies, Accession number can either
be generated automatically by the
Page 16 of 34
Order Follow Up
Online Queries
Reports
Subscription
Subscription
Renewal
Subscription
Extension
Invoice
Processing
system or it can be a user defined
number, Keep up to date order status
with relation to titles ordered, received,
accessioned. Updated funds accounts
online, Barcode generation
Periodic overdue notices/ reminders
Online printing of follow up notices
Acquisition related queries includesTitles in the process of acquisition,
Pending orders, overdue orders and, for
the specific order, details of titles
ordered, title received, pending titles, its
invoices., List of invoices with the
library and invoices with the accounts
section and, for a specific invoice, details
of items accessioned against it and
payment details, if any. List of vendors,
pending titles against firm orders, orders
placed, invoices received. Budget
analysis of titles in the acquisition
process Order details by accession
number/ supply order number
System should be robust enough to
generate following requests - Purchase
order, Overdue / Follow up notice,
Budget and expenditure analysis
(periodic), Payment requisition report,
Payments cheque delivery notices, List
of titles on order, Accession register, Bill
register, CRV register, List of recent
arrivals, etc.
Periodicals
New serials initiated, go through the
approval
process and
ordering.
Duplicate checking. Prints Purchase
Orders
for
single
or
package
subscription. Print purchase order by
department/ publisher/ vendor wise.
Print order for single and package
subscription.
Renewal Order Printing either by
Department
/
publisher/
vendor/Centre or Library, based on
subscription expiry date. Separate
orders for renewals and additional
serials. Cancel supply order of single or
all titles from particular order.
Resulting from claims on missing issues
and numbers.
Extension specified as
a) period extended up to, or
b) Number of issues not received, or
c) last volume/issue number.
Both for new subscription and
subscription renewal. Allows more
than one invoice for an order. Allows
changes in subscription, period,
volumes, issue nos., frequencies etc.
Page 17 of 34
3.2
Inter Library
Loan
(ILL)
related
Software with
total solutions
for e-Journals,
e-Books, CDROM, NPTEL
3.3
RFID
Accepts supplementary invoices for
any title. Accepts and updates
subscriptions details.
Receiving Issues
Well designed screens requiring entry
of minimum possible data, Recording
of issues by volume/issue number or
date and barcode. Facility to record
receipt of regular issues, various
indexes, special issues and additional
issues.
Claims
Makes possible timely follow-up of ‘not
Monitoring
received', (missing issues and supply
not started) overdue and damaged
journal numbers Provision of claims for
each title of package or bundle
subscription.
Routing
User-defined
routing
of
issues
registered. Routing of an issue
immediately on arrival may be defined,
before it is displayed or circulated.
Integrated with the circulation module
Overdue reminders.
Cataloguing
Provision of catalogue generation for
current journals and serials holdings
according to MARC21, CCF, AACRII.
Online Queries
Serials-related queries are: Recent
arrivals
Reports generated by the Serial System
Reports
include: Order form, List of completed
volumes, Current arrivals, Classified
and specialized indexes and lists of
serials, as required. Budget &
Expenditure analysis, Missing issues
list, List of duplicate issues, Notices for
'not
received',
'overdue',
'soiled/damaged' issues, Subscription
renewal order, New subscription order,
Claim letters for missing and nonsupply. List of current subscriptionAlphabetical,
Department
wise,
Publisher wise, vendor wise. List of
new titles added and deleted titles for
particular year.
e-Journal portal cum bibliographic database. All journals are
indexed cover to cover search database to the subscribed
online journals of the library. Create an option to limit the
search of the users to his subscribed journals and/or open
access journals with indication in the database against article
whether the article comes from his subscribed journal list or
not.
Self Adhesive RFID Tags for Books – 50,000 Nos.
01
01
Page 18 of 34
Technology
for Multi User
Facility
The RFID chip used in the tag should have been designed specifically
for Library use i.e. it should have three sections
 Lockable section—for item identification
 Re-writable section for library specific use
 Security function (EAS) for item anti-theft (which can be activated
and deactivated).
 The RFID chip should have multi read function, i.e. several tags
can be read at once
 1024 Bits Memory, Frequency 13.56 MHz, Operation Mode
Passive,
 Size: 55 x 55 mm +/-0.5mm, Data Retention 50 years
 Operation Temperature: -25 C to 70 C
 Distance for detection from pedestal should be minimum of 36
inches Tags should be ISO 15693/18000-3 compliant
RFID Staff Station with High Speed Thermal Slip Printer
(Qty: 02 Units):
Library circulation station with following specifications:

It should be small in size and economic so as
to use it in any library desktop configuration

Read/Write/Anti-theft programming should be
done in one single operation

Read/Write distance of around 20 -30 Cms

Should be ISO 15693 and ISO 18000-3 compliant

The circulation station should interface with
existing Library Management Software
READER SPECIFICATIONS
Operating Frequency
Chip Compatibility
RF Channels
RF Output Power
General Purpose Input /Output (IO)
Power Supply
ANTENNA SPECIFICATIONS
Operating Frequency
RF Input Power
13.56 MHz
ISO 15693/ISO 18000-3
1
1W
1 input and 1 output
12 Volts DC
13.56 MHz
1 - 1.2W
Web Client Software should support following features
and is to be integrated with existing LMS
 Check out /Check in /Renewal
 Provision for display of member photograph along
with member details while doing the transactions.
 Provision for display of reservations done by a
member along with sequence and date of collection.
 Provision of enquiry of checkouts against a member
and its due date.
 This facility is available on all transaction screens for
reducing response time while presenting the details before
the member.
 Provision for details of fine against a member along
with fine receiving functionality
 Provision of slip printing (80 mm) containing the details of
a transaction.
Library Security Gate Single Aisle (2 EAS Pedestals) – 01 No.
Security gate should include two theft detection pedestals,
which are interdependent of each other and also have an
overlapping protection zones providing additional security.
We plan to install these pedestals at one location in the library.
The system should have suitable number of I/O ports for
Page 19 of 34
Standard electronic counter, web cam trigger, CCTV,
Locking gates, etc. The offer must be complete in all
respects and must include all the components required for
the functionality of the system. Library security gate
would have following specifications as mentioned below:
 13.56 MHz frequency range.
 Can be configured to detect different chip types
simultaneously.
 Specific version includes Ethernet interface.
(No need to be linked to the library database) If EAS on
detected, chip type, ID number, date and time are stored.
 A pedestal including 1 antenna set (3 antennas) for large
detection field and 1 electronic unit (Controller) integrated
into the pedestal bottom.
 Lights and buzzer located at the top of the pedestal.
 Powerful DSP (Digital Signal Processor).
 People Counter (Infra-Ray Port).
Product Specifications
Operating Frequency
Chip Compatibility
Detection Range
Security Modes Alarms
People Counter
Communication Interface
Power Consumption
Power
Casing
Dimensions Weight
Operating Temperature
13.56 MHz
ISO 15693/18000-3
Up to 100 (cm) between two pedestals
(application dependent)
EAS & AFI Lights and buzzer located at
the top of the pedestal
Integrated
bi-directional
people
counter, counts in/out traffic located at
the bottom of the pedestal
Ethernet
30W
Supply 85 to 265 VAC/5060HZ
Panels in high quality acrylic UL94 HB
App.620x80x1779 mm(24.4 x 3.1 x 70 in)
25 kg (55lb) 0° to 55° C (32° to 131° F)
Middleware for integration with Library Management Software
Job Work of Tagging of Books – 50,000 Nos.
Encoding of. Accession No., Class No., etc. on RFID Tag and
shielding with Institute Logo Sticker and updating LMS as
item tagged and re-shelving book back to its original location.
Project Management and Installation including Fine Tuning of
system as per local variations
Page 20 of 34
4. EQUIPMENT SPECIFICATIONS
Sl.
No
4.1
Name of the Item
Reprographic Facility with
Installation:
Xerox machine with Multi
Colour and LAN
connectivity.
Imaging System
Indirect Electrostatic Transfer System
Image Server Memory
1GB (Standard)
Hard Disk Drive
80GB
Network Interface Connection
10 / 100Base-TX (RJ-45)
B/W
5.9 seconds (A4)
Colour
8.9 seconds (A4)
Warm-Up Time
30 seconds (A4)
B/W
25ppm (A4)
Colour
23ppm (A4)
Max. Mailbox Supported
100 User Inboxes, 1 Memory Fax Inbox,
50 Confidential Fax Inboxes
Max. Copy Reservation
10
Print
Up to True 1200 x 1200dpi
Copy
1200 interpolated dpi x 600dpi
Scan
600 x 600dpi
Halftone
256 Gradations of Gray
Magnification
25% to 400% (in 1% increment)
Standard
Paper Cassettes
Dual 550 sheets
Stack Bypass
50 sheets
Paper Cassettes
Dual 550 sheets
Paper Deck
2,700 sheets
Optional
Colour Scanner
Quantity
(No’s)
Specifications
Cassette, Bypass
64-163gsm, 64-220gsm
Exposure Control
Automatic or Manual
Multiple Copies
1 to 999
Scanner Type: Sheet-fed, one-pass duplex color scanner
Optical Sensor: line sensor
Optical Resolution: 600 dpi
Effective Pixels: 5,100 x 21,600 pixels
Color Bit Depth: 48-bits per pixel internal/24-bit external
Gray Scale Bit Depth:16-bits per pixel internal/8-bit
Monochrome Bit Depth:1-bit
Light Source: Ready Scan LED technology
Scanning Speed:

Color: 1.230 msec / line

Grayscale: 1.230 msec / line

Monochrome (A4, 300 dpi): 1.230 msec / line
Automatic Document Feeder
Capacity: 75 sheets
02
01
Speed:

Simplex: 25 ppm

Duplex: 50 ipm

A4 size, 200 dpi, Speed Priority
Document Sizes:

Minimum: 2.1" x 2.9"

Maximum: 8.5" x 36"

Rigid plastic ID card scanning (including embossed
cards)
Page 21 of 34
Quoted
Rate
(Rs.)

Business card scanning
Paper Weight: 45 to 200 g/m
Daily Duty Cycle: 1200 sheets
Consumables: Roller assembly kit — 100,000 cycles
Features
Buttons: 5 buttons: Start, Up-arrow, Down-arrow, Mechanical
power switch and Cancel
Panel Display:

2 line x 16 character LCD

10 user-definable one-button scan job settings with
personalized job descriptions
Software:

Epson Scan

EMC Captiva ISIS

ABBYY® FineReader® Sprint Plus OCR

Nuance ScanSoft® PaperPort® SE

NewSoft™ Presto!® BizCard 5

TWAIN and ISIS drivers
Operating Systems:
Windows Requirements

Intel® Pentium® II 450 Mhz with 128MB of RAM (512MB
of RAM for XP Professional x64 and Windows Vista®)
and 215MB of free hard disk space

Microsoft® Windows 2000 Professional, XP Home
Edition, XP Professional, XP Professional x64, Windows
Vista (32/64-bit)2, USB 2.03
Macintosh Requirements

PowerPC® G3 400 Mhz or Intel-based CPU with 128MB
of RAM or higher and 200MB of free hard disk space

Mac OS® X 10.3.9 – 10.5.x

USB 2.0
Library Ticket Printing
Machine.
Operating Temperature: 50° to 95° F (10° to 35° C)
Operating Humidity: 10 – 80% (no condensation)
Rated Voltage: AC 100 – 240 V
Frequency: 50 – 60 Hz
Power Consumption:

Normal mode: 40 W

Ready mode: 13 W

Sleep mode: 5.5 W

Off: 1 W
Dimensions: 11.9" x 8.0" x 8.4" (W x D x H)
Weight: 11 lb
Ticket Burst technology prints and bursts each gaming voucher
before presenting it to eliminate player interference and ensure
maximum up time. Rugged metal chassis provides robust
grounding design for high ESD immunity and optimal field
performance
Extensive 8MB RAM and 4MB Flash for printer operations and
end-user definables, such as graphics, fonts and international
character sets. Barcodes: Interleaved 2 of 5 (programmable height
and width), Code 39, Code 93, UPC-A & UPC-E, Codabar, EAN8 &
EAN13, Code 128. Multiple indicator lights: ready, paper, open,
and fault Programmable audible alarm Bitmap graphics, portrait,
landscape and page mode printing.
01
Page 22 of 34
4.2
Binding Machine
installation
commissioning
4.3
Hydraulic Book Pressing
Machine
Hydraulic Paper Cutting
Machine
(Optional
Attachment)
4.4
4.5
supply,
and
Machines for Reading: Wi-Fi
RFID Hand held Reader
Binding Mode: should be able to binding with milling &
without milling
No. of Clamps: Min. 04
Book Block Size: Min. 150X110 mm- Maximum book block
size should be specified
Cover Size: Min. 150X220 mm - Maximum book block size
should be specified
Book Thickness: Min. 0.5 mm-Maximum thickness
capability should be specified
Cover Weight Range: Normal 100-300 gsm
Cover Pile Height: Min. 125 mm – Cover feeder must be
able to handle the range of thickness 100-300 gsm
Cover Feeding: Advance sensor detector to avoid double
cover feeding, advance suction feeding system.
Warm up time: Max. 80 min.
Milling Depth: Upto 4 mm
Gluing: Capable to use both PUR & EVA Adhesive Side
Gluing: Should have a facility for separate side gluing for
high quality binding
Speed: Min. 1000 cycle/ hr
Nipping: Improved rigid mechanism, nipping height
adjustment & Cover registry
Scoring: Scoring width & position should be able to change
according to the book thickness & the thickness of the cover
for quality sharp , square spine corners
Book delivery: Improved mechanism to be incorporated to
avoid the damage of the book spine
Power Supply: The machine should be designed to directly
feed 400V, 50 Hz, three phase electrical supply with + /- 5%
of variation. Power consumption and line currents at
maximum load condition must be indicated.
Manuals and General Information: The successful
Tenderer should provide following manuals in English
language.
a. Operation instruction Manual
b. Maintenance Manual
c. Technical Manual including troubleshooting guide,
control functions and all electronic
Schematic drawings, layout diagrams, mechanical
diagrams, pneumatic diagrams, etc.
d. Parts Catalogue. .
e. Printed samples, foundation layout drawing giving total
weight and other necessary details should be provided. The
following information should also be provided with prop.
Hydraulic Book Pressing Machines suitable for Binded
pressing of Books
Ideal for several paper cutting applications, manufactured
in accordance to industry standards and are known for their
high tech features. Photocell Safety Device Sound Less
Electrical Gear Box Table Lighting on Cutting edge
Motorized Back Gauge Digital Measuring Tape (Optional)
Wi-Fi RFID Handheld Reader
Wi-Fi Handheld RFID Reader with an antenna specifically
for library shelf reading and in-built PDA having 256 MB
DDR RAM, 288 MB Flash and micro SD card slot, 3.5”
QVGA touch screen with Windows Embedded CE6.0,
battery backup upto 30 hours in intensive use, desktop
charging cradle with USB connection, weight upto 750 gms,
01
01
01
02
Page 23 of 34
along with Client 6 software.
Sliding Gates inside library entrance integrated with a
motion sensor [Size 8 feet X 8 feet (Approx)].
Job Work: Related to encoding of data (Accession No;
Classification No; Location ID; etc) from LIBSYS software
and fixing/shielding (with color logo) of tags to the
documents & re-shelving them with proper flagging on
LIBSYS Software.
Job Work of Integration of existing Smart Cards with RFID
System on LIBSYS7 LMS
Job Work of Generation of Stock Verification Report of RFID
Tagged Items
Eligibility Criteria
1)All RFID Equipment (Tags, Readers & Gates) should be
from OEM having all ISO certification. Provide certificate
from OEM.
2)RFID vendor should have local technical and service
support in India.
3)RFID vendor must have minimum 20 live sites, including
5 IITs/NITS where proposed RFID system is integrated
with LIBSYS software and is in operation at least for last 2
years. Provide certificates from sites.
Barcode Stickers Generate
Printer
Smart ID card Printer with
Lamination
Identity
machine
Card
Reader
Specifications:
Direct
thermal,
thermal
transfer
(optional)4.25” [108mm] maximum print width
203 dpi [8 dots/mm], 300 dpi [12 dots/mm] optional
resolution10 ips [254 mm/s] maximum print speed Serial,
parallel, USB, LAN (optional), wireless 802.11g (optional)
Available with RFID
Printing Capability: Single-side or Duplex (SMART-SE /
SMART-DUAL SE)
Color Capability: 720 cards/hour (black ink, single-side
card Print Speeds (cards per hour): 144 cards/hour (fullcolor, single-side card), 120 cards/hour (full-color
front/black ink back, dual-side card),Input Hopper
Capacity (30 mils):90, Output Hopper Capacity (30 mils): 40,
Card Size: CR80 (standard credit card size), Card
Thickness15-45 mils, Interface, USB 2.0, Operating Systems:
Microsoft Windows 2000, XP, Server 2003 & Windows Vista
(32-bit) compatible Smart Care Warranty: Two years on
printer and print head (unlimited passes) including loaner
printer coverage and all shipping, both ways. Dimensions
(W x H x D): 6.9" x 8.0" x 17.1" (6.9" x 8.0" x 20.1" DUAL),
Weight: 9.9 lbs. (12.1 lbs. DUAL)
Technical Specification:
Size: 100(L)*129(W)40(H)mm:
User Capacity : 10000
Transaction Storage : 50000
Electric lock control : Directness relay output 3A/12VDC
Card Reader : Inbuilt EM RFID (Proximity) Card reader /
Smart card
Supports external 26 bit Wieg and reader for exit. No
external controller required
Can be interfaced with USB
Algorithm version : 2005 Version new algorithm
Communications : RS232, RS485, TCP/IP (UDP Protocol)
Door Control : 12V 2A
01
01
02
04
Page 24 of 34
Identification time : <=1S
Operating Temperature : 0°C-45°C
Operating Humidity : 20%-80%
WEB OPAC Search machine
with installation
4.6
Online
Closed
Circuit
Cameras and all accessories
with Installation
WEB OPAC (ONLINE PUBLIC ACCESS CATALOGUE)
Patrons in the library can search the bibliographic database
and find specific information online which would not
normally be possible from traditional catalogues.
Online Catalogues: Following catalogues should be
available online Title Catalogue Author Catalogue Subject
Catalogue Classified Catalogue KWIC Index Publisher.
Conference Place 5 Boolean Searches: Boolean searches on
words from any of the bibliographic data.The use of the
logical connectors 'OR', 'AND', and 'AND. The search
results can either be viewed on screen or printed or down
loaded on a diskette. Current Serials: To provide online
information on holdings of current journals including recent
issues received.
Recent Additions: Make available new additions to the
library.
Electronic Mail: Option for automatic generation of e-mail
for various notices, SDI, circulars, etc.
Multiple Databases: support for defining multiple databases
based on types of documents for searching in OPAC.
Gateway to Internet: interface to industry standard Internet
Browsers to search other databases with Z39.50 compliance.
Multi-media interface: retrieval of Multi-media files of a
document. Page 14 of 21
Other services from OPAC: Updating subject interest profile
for SDI by users themselves; request for acquisition of a
document; while browsing / searching various catalogues,
facility to develop request online for putting a specific title
on reserve, etc.
Online Closed Circuit Cameras and all accessories with
Installation: for Four floors: (Server’s Client & UPS Backup)
including cable connections and installation Library
Security Gate (Double Aisle). Security gate should include
three theft detection pedestals, which are interdependent of
each other and also have an overlapping protection zones
providing additional security. We plan to install these
pedestals at one location in the library. The system should
have suitable number of I/O ports for Standard electronic
counter, web cam trigger, CCTV, Locking gates, etc. The
offer must be complete in all respects and must include all
the components required for the functionality of the system.
Library security gate would have following specifications as
mentioned below:
•13.56 MHz frequency range.
•Can be configured to detect different chip types
simultaneously.
•Specific version includes Ethernet interface. (No need to be
linked to the library database)
If EAS on detected,
chip type, ID number, date and time are stored.
•A pedestal including 1 antenna set (3 antennas) for large
detection field and 1 electronic unit (Controller) integrated
into the pedestal bottom. • Lights and buzzer located at the
top of the pedestal. • Powerful DSP (Digital Signal
Processor). • Bi-directional People Counter (Infra-Ray Port)
16
Page 25 of 34
5. GENERATOR SPECIFICATIONS
Sl.
No
5.1
Name of the Item
Generator
KVA)
(62.50
Specification
62.50 KVA (63.00 KVA), 3 Phase, 415, 50Hz, 78 to 83BHP, water
cooled multi cylinder diesel generator set with alternator of 62.50
KVA (63.00 KVA) output continuous rating at 0.8 P.F, and
Batteries
Supply, Transportation,
erection and
commissioning
(Excluding Foundation) of 3 Phase, 415, 50Hz, water cooled
multi cylinder diesel generator set with alternator of 62.50
KVA (63.00 KVA) output continuous rating directly coupled
Engine and Alternator with guard and mounted on a
common base plate of Robust construction and complete
without control panel having IP-52 protection, Acoustic
Enclosure as per CPCB norms, sound absorbing material, to
restrict sound level up to 75 dB up to 1 mtr distance and as per
CPCB norms.
A. Alternator: Kirloskar / Stamford / Crompton Greaves/
Leroy Somer make. The alternator of the output rating shall be 3
Phase, 415V, 50Hz, Ac, 0.8 P.F. lagging at 1500 RPM. The
alternator is self excited, self regulated, and shall confirm to
IS: 13364 of 1992 with regulation of +5% from no load to full
load. degree of protections shall be IP21.
B. Diesel Engine : Kirloskar / Cummins / Mahindra &
Mahindra Diesel Engine start, developing suitable 78 to 83 BHP
output at 1500 RPM with mechanical / electronic governing
so as to enable the alternator to give 63KVA continuous output
at 0.8 P.F. lagging at NTP conditions. The diesel engine shall be
capable of providing 10% O/L for 1 Hr for every
11
Hrs of continuous running at full load. The engine with 1st
filling of oil and Diesel etc.
01. Exhaust pipe of required size and length with insulation or
cladding.
02. Diesel tank suitable for 8 to 12 Hours running capacity.
03. Residential Silencer.
04.SMF Batteries with leads as per the Manufacturer standards
C. AMF Control Panel: AMF control panel
shall be
fabricated with 16 SWG CRCA sheet shall be totally enclosed
with dust and Vermin proof, floor mounted / wall mounted
type and shall be comprising the following:
01) Voltmeter with selector switch.
02) 4 Pole MCCB incomer of ----------A rating of Schneider/ L&T
make for EB and DG.
03) Ammeter with selector switch with CTs.
04) PF Meter and frequency Meter.
05) Indicator lamps (Set Run, Load on) with fuses.
06) KWH Meter of required rating.
07) Set of control fuses and current transformer.
08) Input Terminal board and output Terminal Board.
09) Battery charger with transformer rectifier unit.
10) Alternator supply air break contactor of L&T make.
11) Main supply air break contactor of L&T Make.
12) Audio Visual annunciation.
13) Main supply voltage set of control relays and timers with
one mode selector switch, set of push buttons.
14) Control cable up to 15 mtr 2.5 Sqmm with 6 Core.
Quantity
(No’s)
02
Quoted
Rate (Rs.)
Page 26 of 34
NOTE:
The major milestones for the project are to be highlighted in the schedule on a
separate sheet. The contractor shall submit an overall action plan for the work under
his scope of supply and installation of Items along with the Tender.
GUARANTEE
The Contractor will guarantee for the Furniture, Equipment, Software and
Generator in its workmanship, materials, design and of satisfactory performance.
The Contractor shall be liable to replace any parts that may fail or show signs of
defects arising from faulty designs, material, or workmanship, erection or from any
act of commission of the Contractor. All such replacements shall be made free of cost
at site by the Contractor.
DELIVERY OF ITEMS
The completion period of the project is limited to 4 weeks from the date of
Agreement. No further extension shall be provided unless there are some unforeseen
forceful circumstances occur.
INSPECTION
Inspection and testing of work covered under the specification shall be
carried out by the University to ensure that the quality and workmanship are in
conformity with the contract specifications and approved drawings, if any furnished
by the bidder. The University reserves the right to visit at any stage of contracted
work of placing and installation of the Furniture, Computers, Software, Equipment,
and Generator.
FINANCIAL CRITERIA
1)
The Tender Document is Rs.1,000/- (Rupees One thousand only). The
Tenderer has to submit separate Tender Document for each of the
5 Head Works listed viz., Furniture, Computers, Software, Equipment, and
Generator.
Further, it is to be noticed that a single tender document is needed to be
submitted either for the total Head Work or even for 1 or more Sub Works
within the Head Work.
2)
The corresponding EMD has to be paid towards each of the works listed
below. The EMD should be paid at the time of submission of Tender
Page 27 of 34
Document in the form of Demand Draft drawn in favor of the Registrar, JNT
University Kakinada, Kakinada.
i)
Furniture – EMD of Rs.20,000/- (Rupees Twenty thousand only)
ii)
Computers - EMD of Rs.15,000/-(Rupees Fifteen thousand only)
iii)
Software – EMD of Rs.10,000/- (Rupees Ten thousand only)
iv)
Equipment – EMD of Rs.5,000/- (Rupees Five thousand only)
v)
Generator – EMD of Rs.5,000/- (Rupees Five thousand only)
The EMD for the unsuccessful bidders will be returned to them soon after the
completion of the tender processing.
The EMD for the bidder who wins the work/works will be released after
satisfactory performance of One year on completion of the work of the
supplied item/items.
3)
4)
In any matter the decision of the University is final and binding.
The University reserves the right to cancel the tender at any time without
assigning any reasons whatsoever.
RELEASE OF PAYMENTS
Payments for the work will be released as per University norms.
GENERAL INFORMATION
a) The Tender conditions and formats of different forms can be seen in the
University web site www.jntuk.edu.in
b) Tender advertisement and details will be available on JNTUK website from 0210-2014. The concerning advertisement in reputed daily News Papers would also
appear on 02-10-2014. The last date for submission of Tender documents is 13-102014 upto 3.00 pm.
c) Both the Technical bids and Financial bids along with original Demand Drafts of
bid processing fee, EMD etc., are to be kept in separate cloth covers and are to be
sealed. Every cover should bear the Tenderers complete address, along with the
title of the Work/Works. All these covers should be kept in a separate big cover
and should reach (by post/person/courier) to the Registrar, JNT University
Kakinada, Kakinada- 533 003 on or before 13-10-2014 at 3 pm. A sealed box for
dropping the tender covers would be kept in the Registrar’s Office. Nonsubmission of any fee/deposit prescribed will attract the rejection clause.
d) Bid opening date
: 13-10-2014 at 4.00 pm..
e) All the Tenderers should submit both the bids i.e., technical and price bids in
separate covers. Otherwise, the tender will not be considered.
f) University reserves the right to cancel the Tender at anytime without assigning
any reasons whatsoever.
g) Contact Phone No’s: 9963993464, 0884-2300874.
h) Any correspondence concerning tenders should be made in the name of the
Registrar, JNT University Kakinada, Kakinada- 533 003.
Page 28 of 34
ANNEXURE-1
DETAILS OF EARNEST MONEY DEPOSIT
TENDER DOCUMENT No.
To
The Registrar,
JNTUK Kakinada,
Kakinada – 515 002.
Subject :- Earnest Money Deposit (EMD) for the Tender No. : _____________________
Respected Sir,
I / We ____________________________________________ (hereinafter referred
to as the Tenderer) being desirous of Bidding for the work under the above
mentioned Tender document and having fully understood the nature of the work
and having carefully noted all the terms and conditions, specifications etc., as
mentioned in the Tender document.
I/We feel an immense pleasure to quote our most competitive rates herewith
duly signed by me / us. I/We have quoted separately for the systems and the
Earnest Money Deposit/s has been submitted separately in Envelop-1.
EMD details :Amount (Rs.) : ________________________________
Name of the Work : __________________________
Date of Issue : _____________________________
Name of the Bank : ____________________________
(Signature of Tenderer)
Place :
Name : _______________________________
Designation : __________________________
Date :
Seal :
Page 29 of 34
ANNEXURE-2
TENDERER’S GENERAL INFORMATION
To
The Registrar,
JNTUK Kakinada
Kakinada – 533003.
Subject :- Tender No.
1) Name of Tenderer _______________________________________________________
2) Status of Firm ___________________________________________________________
3) Number of Years in Operation ____________________________________________
4) Registered Address ______________________________________________________
________________________________________________________________________
5) Operating Address ______________________________________________________
(If different from above) __________________________________________________
6) Telephone Number ______________________________________________________
(Area Code)
(Number)
7) E-mail Address & Web Site _______________________________________________
8) Tele-Fax Number ________________________________________________________
(Area Code)
(Number)
9) PAN (Number) _________________________________________________________
(Enclosed Copy of “PAN CARD”)
10) Service Tax Number ___________________________________________________
(Enclosed copy of “Service Tax Registration Certificate)
(Signature of Tenderer)
Date : _________________ Name : ________________________________
Designation : ____________________________________
Place : ______________________ Seal :
Page 30 of 34
ANNEXURE-3
DECLARATION
(To be submitted on Rs. 100/- stamp paper)
I/We, hereby declare that I/We have made myself/ ourselves thoroughly
conversant with the local conditions regarding all materials and Labour of which
I/We have based my/our rates of this work. The specifications, conditions and lead
of materials on this work have been carefully studied and understood by me / us
before submitting this Tender. I/We undertake to use only the best materials defined
/ approved by the ISI.
The systems will be provided as per the specifications and guidelines issued
by the JNTUk. We are bound to adhere the guidelines issued by the JNTUK from
time to time. We hereby agree that the work will be executed within the cost of
Tender mentioned in the financial bid and there will be no escalation in cost for any
reason thereof. We also agree that if we fail to complete the work and drop the work
in middle, JNTUK shall have right to recover the full amount from us. I / We
shall accept any amendments made by JNTUK from time to time.
I/We am/are also committed that we shall complete the work within
stipulated time period specified in the work order for any work assigned by
Order Issuing Organization. We will not ask for any further time extension.
I/We am / are bound to work as per Tender and work Order issued by
JNTUK for this work with 1 year Comprehensive Maintenance Contract. In case of
failure of the same, we shall be responsible for any loss and for the action taken by
competent Authority of JNTUK resulting to ban to work and black-listing.
I/We shall comply with the provision of Contract Labour. (Regulation and
Abolition) Act. 1970, Minimum Wages Act. 1948, Payment of Wages Act. 1963,
Workmen’s Compensation Act. 1961, the Contract Labour (Regulation and
Abolition) Act, 1979 and all other related Acts and any modification thereof or any
law relating thereto and rules made there under from time to time. JNTUK shall not
be responsible in this regard.
I/We shall claim for the deposits back only after the period mentioned in the
bid document.
(Signature of Tenderer)
Date :
Place :
Name : ________________________________
Designation : __________________________
Seal :
Page 31 of 34
ANNEXURE-4
COMPANY PROFILE WITH STAFF DETAILS & WORK EXPERIENCE
(To be typed separately & submitted in Envelope No. 2)
A)
B)
C)
D)
E)
Information :
Name of Company :
Address of Head Office :
Contact Person :
Telephone :
Tele Fax :
E-mail :
No. of Branches (Dealers) and their address :
Address for Correspondence :
Contact Person :
Telephone :
Tele Fax :
E-mail :
Is Your Organization a Subsidiary of Another Company?
If Yes, of whom?
Financial Capability :
Annual Turnover Last 3 Years : Attach Balance sheets of last 3 years, Rs.
Projected this year, Rs.
Last year, Rs.
One Year before last year, Rs.
Two Year before last year, Rs.
Three Year before last year, Rs.
Name and address of the bankers with Contact person and contact numbers
Whether your company hold following Certificates :
ISO 9001-2000
OHSAS – 18001 – 1999
If No, do you substantiate a need to have them
Are there any Litigations / Court cases
Yes / No
Yes / No
Yes / No
Yes / No
If yes, give details :
F)
Any other information that you want to give (may attach separate sheet)
Place:
Date:
Signature of the Bidder with Seal
Page 32 of 34
ANNEXURE-5
TECHINICAL BID
NAME OF WORK: “Supply, Installation and Commissioning of Furniture,
Computers, Software, Equipment, and Generator for University Central Library”
We confirm the following technical specifications.
Sl.
No.
Place:
Date:
Item Description
Signature of the Bidder with Seal
Page 33 of 34
ANNEXURE - 6
FINANCIAL BID
NAME OF WORK : “Supply,
Installation
and
Commissioning
of
Furniture,
Computers, Software, Equipment, and Generator for University Central Library”
S.No.
Name of the Work
A) Cost of Material +
B) Cost of Installation
quote separately as
[A ] + [B]
Total Cost (Rs.) :
Rupees (in words) …………………………………………………………………………….
Place:
Date:
Signature of the Bidder with Seal
Page 34 of 34