Iowa Disaster Human Resource Council
Minutes
January 16 th , 2014
The January 16th, 2013 meeting was called to order at 10:07 a.m. by Vice President Janna Diehl.
Roll call was taken.
Present at the State EOC: Trish Burket , Dan Cataldi , Amy DeCastro , Blake DeRouchey , Janna Diehl , Cory
Fast, Karin Ford , Larry Olk, Mike Pickerel, Marla Potts , Joe Solem, Eddy Weiss, Lori Williams , Robin
Whitted
Present via conference call: Gina Hardin, Mark Luckiesh, Jill Orton, Michelle Raymer, Barb Shultz ,
Marvin Shultz, Margaret Van Ginkel , Linda Von Bank
Board Members Absent: Ty Berry (U), Tiffany Keimig (E), Rick Wulfekuhle (E)
Approval of the December minutes

Trish moved to approve the December minutes as presented

Dan seconded the motion

The motion passed unanimously
As a reminder, all of the minutes are posted on the Iowa VOAD Website https://iavoad.communityos.org/cms/Minutes once they are approved
Committee Reports
Emotional and Spiritual Care/Community Organizations Active in Disaster (COAD) Community
Relations –

Haven’t met recently
Communications, Marketing and Training–
 Need one name from each of the other committees o Get names to Blake
 Marvin from Functional Needs
 Karin from COAD Community Relations/Emotional and Spiritual Needs
 Trish from Disaster Case Advocacy
 Eddy
 Blake
Volunteer and Donations Management –
 A company that donated dryers during the 2011 Missouri River Flooding has reached out with some appliances that may become available for donation. Appliances include commercial ice makers and residential dryers. If you are interested, would like to know the product specs, or have room to house the items once they become available for donation, let Blake know.

Disaster Case Advocacy–

On March 25 th the committee will be holding Case Advocacy and State IA Training at the Gloria
Dei church in Urbandale

Morning session will be for CAP agencies to train on the State IA program (Marvin and Tiffany are the trainers). Afternoon session will be to train disaster case advocates from around the state (Mike Stadie is the trainer)
 Next committee meeting is January 30 th to finalize details of the training and begin to take registrations
 A informational flier with information will be coming out in near future for people to send out to help spread the word
Functional Needs and Mass Care –
 FEMA will be rolling out a monthly webinar series on the National Mass Care Strategy. Blake was given a chance to weigh in on the proposed monthly topics. If you’d like a draft schedule of topics or the feedback provided, please let him know.
 Cerro Gordo County requested a meeting with representatives from IDPH, HSEMD, DHS, and local public health to review their ESF 6 plans in light of the recent Department of Justice decisions on accessible mass care and sheltering o Very good plans already in place for inclusive, all-purpose sheltering o Local service provider has done an assessment of pre-identified shelters to determine
ADA shortfalls. Many of the shelter owners are working to fix those issues o Local public health (lead local agency in Cerro Gordo County) reviews their emergency sheltering plan annually, which will be a incorporated into the local ESF 6 plan for the
County
Finance Committee –

Need to confirm Ty’s interest in the Finance Committee Chair

Need Treasurer!!!! o Responsible for writing checks, balancing check book, depositing checks, completing finance reports, and account reporting o Karin will try to get a contact from the Iowa Finance Authority to see if we could get someone involved in the Council and also be the treasurer o Please come forward if you are interested or capable of holding this office
Long Term Recovery Committee –

No report
President’s Report –
 Rick was unable to attend today’s meeting and is scheduled for a Heart Ablation surgery today to correct an arrhythmia. Keep him in your thoughts and prayers.
Secretary/HSEMD Report –
 Committee Reports will be posted on the website at: https://iavoad.communityos.org/cms/CommitteeReports

o Committee information that is verbally discussed during the meetings will be captured in the minutes, but the formal committee reports from the Committee Chairs will be posted online.
Open Discussion
Don Hampton Award and Expo Update
 Planning for the expo has been slower this month with the holidays

Eddy took Gina on a tour of the expo center
 Eddy, Blake, and the convention center will be putting together a flier/letter to advertise and preregister folks
 Next 30 days will be busy as we work on getting the save the date information
 Will be developing time slots for each of the rooms to start filling out agendas
 Karin will pick up the award coordination again o Will reach out to ICVS for ideas, information, and promotion
Logo and Name

When we researched the National VOAD Branding Standards we found modifying the VOAD logo to include the state outline is expressly forbidden by National VOAD

Basically we have two choices that have been discussed. Keep doing what we’re doing with cobranding the IDHRC and Iowa VOAD while using the anchor logo with the state outline; or transition fully to the Iowa VOAD with use of the State VOAD logo

It’s been discussed and tabled for a few months now; we just need a motion one way or the other so we can vote and settle the debate in New Business
Annual Meeting March 20th

Marla suggested having the annual meeting at the State EOC

Karin echoed that she likes it at the State EOC as well. Stated she likes the visiting/networking aspect of the lunch and speaker along with the general meeting and board of directors meeting

General consensus was to cater food, and have the meal in the Galley of the State EOC o Dan is going to work on a lead for a speaker for lunch, but if there are any ideas, please let someone on the Board of Directors know
New Business
Vote on IDHRC Logo and name
 Trish moved to keep the IDHRC logo and name as we currently use it, along with the cobranding of The Iowa VOAD
 Seconded by Marla
 The motion carries 8-2
Appointing of Nominations Committee:
Marlys
Margaret
Lori- Chair
Karin

Marvin
Agency Updates
Black Hawk County COAD:

Trying to reintroduce themselves and looking for potential speakers to reenergize their membership

Marla said this is a great idea statewide and the COAD Community Relations Committee should start working to update the LTRC/COAD Map
 Eddy suggested having a large statewide COAD meeting/session at the Don Hampton Expo
 Mike Pickerel said FEMA would like the GIS information on the map
HSEMD: Fulfilled an EMAC request to send 3 Public Assistance personnel to help in Colorado with their flooding recovery
FEMA Region VII:
 Wants to host the National Mass Care Exercise in 2016
 Will be requesting a letter of support from the state VOADs and HSEMD to endorse trying to host the exercise in Kansas City o Funding at the moment will be up to the participants, but Region VII is trying to find funding streams for participants
Red Cross:

Dan introduced a new website through the Iowa Finance Authority called: www.iowahousingsearch.org
to provide real time rental information for individuals looking for short or long term housing

The website does have an emergency management aspect to it as well as social work

Lori said that Catholic Charities has also been introduced to it and loves the site so far
Unmet Needs
None
Training Opportunities (also located at: https://iavoad.communityos.org/cms/Training )

Financial Recovery After Disaster Webinar series for Professionals who Assist Individuals and
Families, Register at: https://umn.qualtrics.com/SE/?SID=SV_dioAdaa82fK1P3D
 Critical Employee Emergency Planning, March 6 th ; Cedar Rapids

Social Media for Natural Disaster Response and Recovery , March 18 th ; Council Bluffs
 Disaster Case Advocacy Training, March 25 th ; Gloria Dei Church, Urbandale
Upcoming Conferences

Don Hampton Memorial Emergency and Disaster Response Conference and Expo, December 5-7; Quad
Cities
Adjournment

Dan moved to adjourn
 Trish Seconded
The meeting was adjourned at 10:53 a.m.

Next Meeting
The next webinar will be on February 20th, 2014 beginning at 10:00 a.m. If you need a conference line for your committee meeting please contact Blake. The conference line will be assigned to the committees on a first come first serve basis. Conference call number: 1-800-645-8878 Pin number:
003251 –Webinar information will be sent along with the agenda.
The next face to face meeting will take place on March 20 th 2014 at Joint Forces Headquarters and will consist of elections as well as the annual meeting. The full Council meeting will begin at 9:00 a.m.
Respectfully submitted,
Blake DeRouchey