MINUTES
Associate Deans and Academic Support Group Meeting
May 3, 2011
8:30 am – 10:00 am
CU Denver Building Room 299
Present: Laura Goodwin, Sara Potter, Cliff Young, John Lanning, Yuk Lee, Jozianne
Mestas, Jeff Franklin, Christine Stroup-Benham, David Clubb, Brian Brady, Meg BrownSica, Kelly Hupfeld, Pam Erickson, Patty McKissock, Cindy Melvin, Barb Edwards,
Jonathan Lurie, Sharon Harper, Cliff Young, Martina Juarez-Lopez, Teri Burleson, Laura
Argys, Ellen Stevens, Jim Hageman, Same Ortiz, Honorine Nocon, John Wyckoff, Chris
Puckett
Guests: Michel Dahlin, Natasha Dadabhoy, Van Browning and Mindy Baker
Minutes: The 3/15/11 minutes were approved.
Announcements:
Deadline to Register online for Commencement is May 5th, please register regardless of
the need for regalia: www.ucdenver.edu/commencement.
Requests for Blank FCQ Forms: Laura reported that there have been many requests this
spring and we have only a limited supply of blank forms. We will discuss this problem
again in early fall.
Introductions: New ESS Staff Support, Van Browning
Discussion Items:
1.
Federal Regulations: Chris and Christine discussed three new Department of
Education rules:
 Need to define a “credit hour” and provide evidence that the appropriate
amount of contact time occurs in courses. (Christine will send “snapshot”
data from fall 2010 to the schools and colleges, asking them to correct or
explain contact hour information for courses that appear to have been
scheduled for an insufficient amount of time.)
 Need to demonstrate gainful employment of graduates in programs that lead
to a degree, certificate, or a license.
[Christine will work with the SEHD (the only school or college that needs
to respond at this time).]
 Need to obtain authorization in every state in which we offer online or other
distance courses or programs. (Chris is working with system offices on this
requirement.)
2.
Tracking Our (URM) Undergraduates and Graduate Students (handout): Contact
and employment information about our graduates is needed for many purposes, including
some grant proposals. The group suggested that one office collect this information, versus
different units trying to duplicate efforts. Laura will speak with Andy Jhanji.
3.
Christine distributed the draft matrix, Institutional Changes Requiring Action (e.g.
Notification, Approval).
4.
Academic Calendar –Last Day to Add: Teri asked the group if the last day to add
a class, which is the Sunday following the first day of class, could be moved to census
date. Over 2000 manual adds had to be entered by her office during the week between
the last day to add and census date in Spring 2011. Opposition was expressed to the
suggestion (for pedagogical reasons), but there was support for the idea of discussing a
possible “ late add” fee at a future meeting.
Next Steps: Teri will bring more information about the 2000+ late adds from spring 2011
– including a breakdown by school and college.
5.
Degree Audit (demo): Martina presented the DARS web system that assists
students, faculty, and staff in auditing the academic career path of students. The use of
the system is scattered (and used much less regularly than at UCCS and UCB). The
Business School and Architecture and Planning are piloting the system for graduate
student check-outs. The academic advisors are key to the success of the system, since
they can edit the pages.
Next Steps: Martina and Teri will prepare a formal proposal for the Provost Team to get
additional support for the program.
6.
Update on Draft Policies: Distinguished Professor and Transfer Credit Limits for
Undergraduate Degrees (attachments): Michel discussed the two draft policies and she
asked for comments and edits by Friday, May 6th. The two policies will next go to the
Deans.
Information Items:
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University Policy References Document for Bylaws (attachment)
UCD Bylaws Guidelines (attachment)
UCD Bylaws Checklist (attachment)
2011 Senior Send-Off Poster (via email)