TEXAS DEPARTMENT OF INFORMATION RESOURCES
Communication
Management Plan
Template
Version 1.3 ● 28 SEP 2007
NOTE: Please remove this page when creating a Communication Management Plan document.
Texas Project Delivery Framework
COMMUNICATION MANAGEMENT PLAN TEMPLATE
Using This Template
The companion document, Communication Management Plan Instructions, provides detailed direction
for completing this template. This and other Framework tools are available at
www.dir.state.tx.us/pubs/framework/.
To create a document from this template:
1. Delete the template title page (previous page) and this page.
2. Replace [bracketed text] on the cover page (next page) with your project and agency information.
3. Replace [bracketed text] in the document header area at the top of page i (Contents page) with
the same project and agency information as on the cover page.
Note: Please do not remove or modify content in the footer area.
4. Complete the entire template. Each section contains abbreviated instructions, shown in italics,
and a content area. The content area is marked with a placeholder symbol () or with a table.
Relevant text from other project documents may be pasted into content areas.
Note: Please do not remove the italicized instructions.
5. Update the table of contents by right-clicking and selecting “Update Field,” then “Update entire
table.”
NOTE: Please remove this page when creating a Communication Management Plan document.
DIR Document 20CM-T1-3
T E X A S P RO J ECT D E LI V E R Y F R AM E WO R K
COMMUNICATION
MANAGEMENT PLAN
[Agency/Organization Name]
[PROJECT NAME]
VERSION: [VERSION NUMBER]
REVISION DATE: [DATE]
Approval of the Project Plan indicates an understanding of the purpose and content described in
this document and the related plans for configuration, performance, and risk management.
Approval of the Project Plan constitutes approval of the Project Plan and the related plans which
are attached to the Project Plan.
[Agency/Organization Name]
[Project Name]
COMMUNICATION MANAGEMENT PLAN
[Version Number] | [Revision Date]
Contents
Section 1. Project Stakeholders ...........................................................................1
1.1
Stakeholder Roles and Responsibilities .............................................1
1.2
Stakeholder Contact Information ........................................................1
1.3
Stakeholder Information Requirements ..............................................2
Section 2. Project Information Collection, Reporting, and Distribution ................3
2.1
Information Collection and Reporting..................................................3
2.2
Information Distribution, Storage, and Disposition ..............................4
2.3
Distribution Groups .............................................................................4
Section 3. Glossary ..............................................................................................6
Section 4. Revision History ..................................................................................7
Section 5. Appendices .........................................................................................8
Based on
DIR Document 20CM-T1-3
Page i
[Agency/Organization Name]
[Project Name]
COMMUNICATION MANAGEMENT PLAN
[Version Number] | [Revision Date]
Section 1. Project Stakeholders
1.1
Stakeholder Roles and Responsibilities
List the project stakeholders and their associated roles and responsibilities.
Stakeholder Name
1.2
Role
Responsibility
Stakeholder Contact Information
Specify contact information for each stakeholder.
Role
Based on
DIR Document 20CM-T1-3
Name/Title/Organization
Page 1
Phone
E-mail
[Agency/Organization Name]
[Project Name]
1.3
COMMUNICATION MANAGEMENT PLAN
[Version Number] | [Revision Date]
Stakeholder Information Requirements
For each stakeholder identified, specify the information required to keep stakeholders informed
and enable them to fulfill their project roles and responsibilities. Also, specify the timeframe,
frequency, or trigger for distribution of the information.
Stakeholder
Role
Based on
DIR Document 20CM-T1-3
Stakeholder Information
Requirement
Page 2
Stakeholder Information
Requirement Description
Timeframe/Frequency/
Trigger
[Agency/Organization Name]
[Project Name]
COMMUNICATION MANAGEMENT PLAN
[Version Number] | [Revision Date]
Section 2. Project Information Collection, Reporting,
and Distribution
2.1
Information Collection and Reporting
List the information that must be collected, summarized, and reported in order to produce the
communication outputs that fulfill the stakeholder information requirements. Specify the
associated collection and reporting details.
Information Requirement
Information Provider
Collection Timeframe/
Frequency/Trigger
Collection Method
Reporting/
Documentation Method
Report/Document Title
Information Requirement
Information Provider
Collection Timeframe/
Frequency/Trigger
Collection Method
Reporting/
Documentation Method
Report/Document Title
Information Requirement
Information Provider
Collection Timeframe/
Frequency/Trigger
Collection Method
Reporting/
Documentation Method
Report/Document Title
Based on
DIR Document 20CM-T1-3
Page 3
[Agency/Organization Name]
[Project Name]
2.2
COMMUNICATION MANAGEMENT PLAN
[Version Number] | [Revision Date]
Information Distribution, Storage, and Disposition
List each report or document to be produced and distributed as a communication output to fulfill
the stakeholder information requirements. Specify the associated distribution, storage, and
disposition details.
Report/Document
Title
Target Audience
Primary Notification/
Distribution Method
Secondary
Notification/
Distribution Method
Timeframe/
Frequency/Trigger
Storage/Disposition
Report/Document
Title
Target Audience
Primary Notification/
Distribution Method
Secondary
Notification/
Distribution Method
Timeframe/
Frequency/Trigger
Storage/Disposition
Report/Document
Title
Target Audience
Primary Notification/
Distribution Method
Secondary
Notification/
Distribution Method
Timeframe/
Frequency/Trigger
Storage/Disposition
Based on
DIR Document 20CM-T1-3
Page 4
[Agency/Organization Name]
[Project Name]
2.3
COMMUNICATION MANAGEMENT PLAN
[Version Number] | [Revision Date]
Distribution Groups
List and describe the distribution groups that will be used to distribute project information.
Distribution Group Name
Based on
DIR Document 20CM-T1-3
Distribution Group Description
Page 5
Owner
[Agency/Organization Name]
[Project Name]
COMMUNICATION MANAGEMENT PLAN
[Version Number] | [Revision Date]
Section 3. Glossary
Define all terms and acronyms required to interpret the Communication Management Plan
properly.

Based on
DIR Document 20CM-T1-3
Page 6
[Agency/Organization Name]
[Project Name]
COMMUNICATION MANAGEMENT PLAN
[Version Number] | [Revision Date]
Section 4. Revision History
Identify changes to the Communication Management Plan.
Version
Date
Based on
DIR Document 20CM-T1-3
Name
Description
Page 7
[Agency/Organization Name]
[Project Name]
COMMUNICATION MANAGEMENT PLAN
[Version Number] | [Revision Date]
Section 5. Appendices
Include any relevant appendices.

Based on
DIR Document 20CM-T1-3
Page 8