HOLYWELL TOWN COUNCIL CYNGOR TREF TREFFYNNON Minutes of the meeting of Holywell Town Council held in the Council Chamber, Bank Place Offices, Holywell on Tuesday 16 July 2013 at 6.30pm. ------PRESENT: Councillor E.B. Palmer (Mayor). Councillors: Mrs. M. Auty, Mrs. R. Dolphin, J. Griffiths, J.M. Johnson, D.W. Jones, P.J. McGarry, Mrs. M.D. Phelan, H.G. Roberts, K. Roberts and B. Scragg. APOLOGIES FOR ABSENCE were received from Councillors P.J. Curtis, Mrs. K. Davies, Mrs. S.E. Wallbanks, E. Watkinson and P.A. York. (Note: Councillor E. Watkinson, Deputy Mayor, was representing the Mayor at Holywell High School’s Annual Prize Giving event). IN ATTENDANCE: D.C. Pierce (Clerk) and M.G. Fearnley (Community Support Officer). 41. PRESENTATION BY MAYOR – GREAT BRITAIN DEAF SWIMMING CLUB The Mayor presented to Mr. Peter Noden, father of Emily of Lloc near Holywell, a cheque for £200 made up from a personal £50 donation from Councillor P.J. Curtis and £150 from the Mayor’s fund. Emily had been selected to swim for Great Britain in the Deaflympics 23 July – 5 August in Sofia, Bulgaria, the only Welsh swimmer to be selected. Mr. Noden suitably responded and thanked the Members concerned for their generosity and the Council as a whole for their support. 42. BEST WISHES The Clerk reported that Councillor Mrs. K. Davies had not been well recently and Members asked that their best wishes be conveyed to her. 43. DECLARATIONS OF INTEREST – MEMBERS’ CODE OF CONDUCT The following declarations of personal interest were made and the relevant forms completed for the Clerk to forward on to Flintshire County Council’s Monitoring Officer. Minute Name of Councillor No. 58.1(3) Mrs. M. Auty Personal Prejudicial √ √* Nature of Interest Non-local authority appointed representative/Trustee – 58.1(3) Mrs. R. Dolphin √ √* 58.1(3) K. Roberts √ - Greenfield Valley Trust Ltd Flintshire County Council’s appointed representative /Trustee– Greenfield Valley Trust Ltd Town Council’s appointed representative/Trustee – Greenfield Valley Trust Ltd *Member left the meeting room for the discussion and voting. 44. MAYOR’S REMARKS The Mayor reported that, since the last meeting, he had attended the Chairman’s Civic Sunday – Connah’s Quay Town Council. He also reported on the recent successful 999 Emergency Services Day and the Transition Holywell & District’s Craft & Produce Fayre in the town centre. Holywell had been judged on its entry in the Wales in Bloom Competition on 4 July and earlier in Flintshire County Council’s Best Kept Communities Competition. The results were expected by mid-August. Accompanied by Councillor J. Griffiths, he would be judging the Council’s Wales in Bloom School Projects Competition on 17 July. 45. MINUTES 45.1. General RESOLVED: That the minutes of the following meetings be approved and signed as a correct record by the Mayor. Council Meeting held on 18 June 2013; Finance Committee held on 26 June 2013. 45.2. Finance Committee RESOLVED: That the resolutions of the Finance Committee held on 26 June 2013 in respect of policy matters be supported and approved. 46. PLANNING 46.1. Planning Applications Consideration was given to applications forwarded to the Town Council as part of the County Council’s planning consultation process. RESOLVED: That the following responses be submitted to the Flintshire County Planning Authority. No Proposal 050818 Installation of GRP enclosure mounted on a reinforced concrete base to house high voltage switchgear and alteration to existing steel palisade boundary fence to divert around new GRP substation – Unit 34 Greenfield Business Park, Holywell: for Unifrax Emission Control Europe Ltd. No objection. 050920 Erection of a detached garage – 2 The Ridgeway, Holywell: for Mr. R. Robinson. No objection. 050929 Erection of 8 No. flats – Heathfield, Greenfield Road, Greenfield, Holywell: for Miss Francesca Melia. Objection on the following grounds: adverse impact on residential amenity by way of overdevelopment; and the scale of the proposal would also have an adverse effect on the character and appearance of the streetscene. 050941 2no. extensions to existing production buildings – Kingspan Ltd, Greenfield Business Park, Greenfield, Holywell: for Kingspan. No objection. 050976 Change of use from A1 to A3 (Chinese takeaway) – 12 High Street, Holywell: for Mr. W. Chan (fresh application). Objection on the following grounds: the High Street currently needs more diversity rather than a duplication of the type of business referred to in the application, as a means to reverse the decline in the town centre and facilitate its regeneration. (Note: Councillors J.M. Johnson and H.G. Roberts did not vote on the above five applications). 46.2. Town & Country Planning Regulations – Request for Scoping Opinion for the Preparation of an Environmental Statement in respect of the proposed erection of Three 2 MW Wind Turbines at Land at Garreg Wen, Near Lloc, Holywell Although the proposal by West Coast Energy Ltd was not within the community of Holywell, the Town Council’s observations had been invited by the County Council. RESOLVED: (1) That the Town Council makes the following comments for the attention of the County Council and West Coast Energy Ltd: The Council has serious concerns regarding the proposed Wind Farm on the following grounds: adverse environmental impact, the proposed site being only within about 2½km of an Area of Outstanding Natural Beauty; impact on the character and appearance of the area and its tourism potential through the adverse visual intensity of the proposal; detrimental impact of construction including its large turbine blades on the nearby busy highway and its users and general public health and safety issues arising therefrom; impact to the detriment of effective search and rescue functions of emergency support units (Police and Air Ambulance), air traffic enforcement and communication with nearby airports. (2) That the County Council be thanked for the opportunity afforded to the Town Council to submit its comments at this early stage. 47. ACCOUNTS FOR PAYMENT 47.1. Accounts for Payment RESOLVED: That payment of the following accounts be approved, the necessary audit checks having been undertaken in accordance with the requirements of the Audit SubCommittee. Voucher 5310 5311 5312 5313 5314 5315 5316 5317 5318 5319 5320 £ Viking – Stationery/cleaning materials/ Office sundries 124.74**** JDH Business Services Ltd – Internal Audit 2012/13 280.80^^ Bernard Dykes & Son – Updating Town Mayor’s Board 40.00^ Copyrite Systems – Final Copier Charge 17/5/13-17/6/13 28.06**** BPH – Water Sprayer service (Wales in Bloom) 42.00^^ Computer Tech Solutions – Computer Set up/loan PC 60.00**** D. Owen – Erection of floral displays (50%) 225.00^^ Pottles Premier Plants – Floral Displays (Wales in Bloom) 3,174.00^^ K. Fricker (Treetops) – Watering Floral Displays Jun/Jul 400.00^^ D/D: BNP Paribas – Lease payment (1) Photocopier 162.00**** Jolora – Upgrade Web Housing Package to 4/4/14 76.71*** 53215325 Various ‘999 Day’ Lunchtime Refreshments 59.79^^ 5326 British Telecom – One Bill Plus to June ’13 93.42**** 5327 British Telecom – 07436273793 Solo Contract end June/July 31.08**** 5328 St. Kentigern Hospice – Donation 200.00^^ 5329 Holywell Autumn Club – Donation 200.00^^ 5330 The Holywell & District Society – Donation 100.00^^ 5331 Holywell Debonaires Morris Dancers – Donation 300.00^^ 5332 Carmel & District Cricket Club – Donation 200.00^^ 5333 Greenfield Senior Citizens Club – Donation 200.00^^ 5334 Holywell Band – Donation 200.00^^ 5335 Flintshire Citizens Advice Bureau – Donation 1,000.00^^ 5336 Holywell Town Football Club – Donation 750.00^^ 5337 D.C. Pierce – Salary – July 1,318.52*** 5338 M.G. Fearnley – Salary – July 1,119.94*** 5339 Mrs. M. Reed – Secretarial Expenses – July 40.00*** 5340 HMRC (Inland Revenue) – PAYE/ Nat Ins – July 998.48*** ________ 11,421.54 * The Independent Remuneration Panel for Wales (IRPW) Regulations for the remuneration of members and co-opted members of relevant authorities – Part 5 Community/Town Councils). Local Government Act 1972 S.137 Local Government Act 1972 S.112, 151 Local Government Act 1972 S.133 Local Government Act 1972 S.111 Local Government Act 1972 S.144, 145 Local Government (Miscellaneous Provisions) Act 1976 S.19 Local Government Act 1972 S.143 Local Government Act 1972 S.140 Local Government Act 1972 S.176 Local Government Act 1972 S.13 Local Government Act 1972 S.34 Local Government (Misc. Provisions) Act 1953 S.4 Local Government Act 1972 S.174 Local Government (Miscellaneous Provisions) Act 1976 S.4 Local Government Act 1972 S.124 Local Government Act 1972 S.142 Representation of the People Act 1983 S.34 Powers to make payments:- ** *** **** ^ ^^ ^^^ ^^^^ *^ **^ **^^ *^^* **^* ^^** ^^^* < # ## 47.2. Income Received Members received the schedule of income, circulated with the agenda, regarding income between 1 and 30 June 2013. 48. COMMUNITY SUPPORT OFFICER’S REPORT 19/6/13 – 16/7/13 Members had before them the Community Support Officer’s (CSO) report that summarised his duties in the period since his report to the June meeting as well as updating Members regarding ongoing issues. The CSO gave a summary of the recent changes and proposed changes in business tenants in the town centre. He also asked Members to let him know of any possible accessible storage accommodation in the town centre to assist with safe-keeping of items for organisations involved in the town centre events programme. He reminded Members of the open invitation from the Good Companions of Holywell Hospital to arrange a short tour of the hospital and its Community Garden for any Member who wished to visit. RESOLVED: That the CSO’s report be received with thanks. 49. DELIVERY OF HEALTH SERVICES IN WALES Councillor Mrs. M.D. Phelan requested the Council to support the following Notice of Motion: “The Betsi Cadwaladr University Health Board covers a large area and it is obvious from the latest campaigns around the closure of local hospitals that people feel they have no real power to influence decisions about health care in spite of consultations. Staff, the public and other groups could elect members of the Health Board according to an agreed process and the Chair of the Board should also be elected, possibly by Members to avoid the selection by one interested group. With an elected Health Board, members will also be accountable for the finances they control which come from public monies. Accordingly, the Town Council is asked to: 1. agree that the public should have a democratic say in what happens to their Health Services, through elected Health Boards; 2. request the Town Clerk to write to the Minister for Health and Social Services at the Welsh Assembly Government to ask that consideration be given to establishing elected Health Boards; 3. seek the support of the North Wales Association of Town and Larger Community Councils for its proposal; 4. send a copy of the above decisions to the MP and AM for Delyn and also to the local press”. RESOLVED: That the Notice of Motion be supported with the addition of the following:5. request that no member of the Board elected or otherwise be paid more than the average wage of a skilled worker. (Note: Councillors Mrs. M. Auty and K. Roberts requested that their names be recorded as having voted against the above resolution). 50. HOLWAY ROAD BUS SHELTER (OPPOSITE JAMES’S PLACE) HOLYWELL – FURTHER UPDATE The Clerk reported that matters appeared to be moving forward on this item with the co-operation of the County Council’s streetscene service. In this connection, Councillor H.G. Roberts reported on the site meeting that had taken place with the Streetscene Supervisor for the Holywell area. RESOLVED: That the further update be welcomed. 51. PROVISION OF DOG FOULING AND LITTER BINS The Clerk reported a request from the Streetscene Supervisor for the Holywell area for any reasonable requirements for bins. RESOLVED: That Members notify the Clerk of any place within the community that would benefit from having a bin of either type, to enable the County Council to thereafter carry out the necessary pre-installation consultation. 52. APPOINTMENT OF A MINOR AUTHORITY MEMBER ON THE GOVERNING BODY OF ST. WINEFRIDE’S CATHOLIC PRIMARY SCHOOL, HOLYWELL Consideration was given to appointing a representative from the Town Council to fill the vacancy on the Board of Governors after former Councillor Mrs. Madeleine Jones had stepped down. RESOLVED: That Councillor Mrs. M. Auty (Greenfield Ward) be appointed to fill the vacancy on the Governing Body of St. Winefride’s Catholic Primary School, Holywell, for the next term of office. 53. REPORT(S) ETC. RECEIVED Members were informed that the following items had been received and unless otherwise circulated*, were available for perusal from the Clerk. (a) Commission on Public Service Governance and Delivery – Call for Evidence*; (b) Public Health Wales: Screening for Life – Raising awareness of the importance of screening – July 2013*; (c) Flood Briefing Note from the Association of British Insurers (received via the AM for Delyn)*; (d) Public Services Ombudsman for Wales: Annual Report 2012/13; (e) Flintshire County Council: Changes to the Ombudsman’s Guidance on the Code of Conduct*; (f) Flintshire County Council: Minutes and supporting papers from the County Forum meeting held on 28 February and agenda and papers for the meeting held on 27 June; (g) Flintshire County Council: Summer Playscheme Programme 2013*; (h) Sefton Council: Comments on the proposed Burbo Bank Extension Offshore Windfarm Order – Application EN010026*; (i) North Wales Association of Town and Larger Community Councils: Agenda for the Annual General Meeting and Conference on 19 July 2013 and Minutes of the Annual Meeting held on 20 July 2012; (j) Bitesize: The Physical Activity and Nutrition Networks for Wales quarterly newsletter for community food and physical activity initiatives in Wales – June 2013; 54. ACTION DURING THE RECESS PERIOD RESOLVED: That the Clerk, in consultation with the Mayor and/or Deputy Mayor, be authorised to deal with urgent matters during the recess period. 55. REPRESENTATIVES’ REPORTS Councillor K. Roberts reported on the proposal to install a commemorative seat within the Greenfield Valley Heritage Park in memory of Jason Owens who had died there recently. Councillor J. Griffiths reported on a meeting he had been asked to attend to hear a progress report about the development of the new school in Holywell. 56. HOLYWELL TOWN PARTNERSHIP/HOLYWELL TOWN COUNCIL – JOINT MEETING REGARDING HOLYWELL STREETSCAPE PROPOSALS The Clerk reported that all Councillors were invited to a joint meeting with the Holywell Town Partnership on Wednesday 28 August 2013 at 6pm at the Flintshire Connects building (Old Town Hall) as part of the consultation on the streetscene proposals for Holywell town centre. The proposals would then be open for public consultation. RESOLVED: That the information be noted and that, if possible, a meeting of the Town Centre Sub-Committee be arranged before the September meeting of the Council to formulate recommendations for the Authority’s consideration. 57. DERELICT HOUSES ON GREENFIELD ROAD, HOLYWELL The Clerk circulated a copy, for information, of the responses from the County Council to the Town Council’s earlier representations on the above matter relating to the development at the old “Greenfield Valley Service Station”, Greenfield Road, Holywell. The work on completion of the properties had been held in abeyance following a longstanding dispute over the responsibility for the structural integrity of the reservoir to the rear. This in turn had prevented the determination of the outstanding planning application. The issue with regard to responsibility had since been concluded. It was hoped that swift progress could be made to determine the planning application and assessing matters relating to the reservoir. RESOLVED: That the position be noted. 58. EXCLUSION OF PUBLIC AND PRESS RESOLVED: That the public and press be excluded for the following minutes (58.1 to 58.3) on the grounds that publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted arising from the supporting financial information reported with the applications for financial assistance; a proposed pre-planning application consultation; and public office contractual matters. 58.1. Applications for Financial Assistance 2013/14 Members considered requests received for financial assistance from various organisations. The Clerk reported on the supporting background and financial information provided by each organisation. RESOLVED: (1) That the following donation be made from the general provision in the 2013/14 budget. Flintshire Optec Youth Exchange £ 200 (2) That the following donation be confirmed from the earmarked provision in the 2013/14 budget. £ Clwyd Community Chest Membership 2012/13 300 (AGM on 25/7/13 – Councillor J. Griffiths to attend. Also, Councillor J. Griffiths nominated to fill the vacancy on the Management Committee). (3) That the application in respect of the Greenfield Valley Trust Ltd be referred to the Council’s Finance Committee (meeting as the full Council) for consideration and determination – the meeting to take place on Tuesday, 23 July at 6p.m. with the applicant in attendance. 58.2. Planning Presentation – E.P. Emery Planning Partnership Ltd – Tan y Felin, Greenfield Consideration was given to a request in the letter from the E.P. Planning Partnership Ltd to attend a Committee or other meeting with the Town Council in relation to the above matter. RESOLVED: That E.P. Emery Planning Partnership be informed that the Town Council’s considers that a meeting would be premature and that, if required, further consideration would be given to the matter once it had been consulted by the County Planning Authority following the submission of a formal planning application. 58.3. Bank Place Offices, Holywell Consideration was given to a number of issues following a report from the Clerk. RESOLVED: (1) That the revised contract start date of Monday, 2 September for maintenance/repairs at the Council’s Bank Place Offices (for an estimated six week period) be noted. (2) That the reported interest in occupying No. 14 Bank Place be noted but that, in the first instance, the Council continues to explore the possibility of adapting the ground floor of the accommodation as a meeting room/Council Chamber. (3) That temporary storage in No. 14 Bank Place be permitted until such time as the Council decides on the future of the accommodation and that any arrangements made do no conflict with the maintenance/repairs contract works in (1) above. 59. CLOSE OF MEETING The Mayor closed the meeting at 8.15 pm. ………………………. Mayor