HOLYWELL TOWN COUNCIL
CYNGOR TREF TREFFYNNON
Minutes of the meeting of Holywell Town Council held in the Council
Chamber, Bank Place Offices, Holywell on Tuesday 18 September 2012 at
6.30pm.
-------
PRESENT: Councillor J.M. Johnson (Mayor).
Councillor E.B. Palmer (Deputy Mayor).
Councillors: Mrs. M. Auty, Mrs. K. Davies, Mrs. R. Dolphin,
J. Griffiths, D.W. Jones, M.D. Phelan, B. Scragg, E. Watkinson, Mrs. S.E.
Wallbanks and P.A. York.
APOLOGIES FOR ABSENCE were received from Councillors P.J. Curtis,
P.J. McGarry, H.G. Roberts, K. Roberts and L. Thorley.
IN ATTENDANCE: D.C. Pierce (Clerk) and M.G. Fearnley, Community
Support Officer.
62. DECLARATIONS OF INTEREST – MEMBERS’ CODE OF CONDUCT
None.
63. NORTH WALES POLICE
The Meeting was attended by Chief Inspector D. Roome . The Chief
Inspector gave an update and answered Members’ questions on area policing
matters. He commended the regular meetings set up between the Council’s
appointed Ward Members and Sgt. John Williams. Particular mention was
made at the meeting of a proposal believed to be affecting Police Community
Support Officers where reference to ‘Police‘ was apparently to be removed
from uniforms in future. The Chief Inspector undertook to look into this
matter further.
RESOLVED:
attendance.
That Chief Inspector Roome be thanked for his
64. ENVIRONMENTAL AWARDS
Councillors J. Griffiths and E.B. Palmer reported on their respective attendances at the Wales in Bloom/Flintshire County Council award ceremonies.
Members congratulated all who had been associated with these achievements, including the 4 th
win in 5 years in Wales in Bloom (Small
Town Category) and the £100 award for 2 nd place in the County’s Best Kept

Town Centre competition. Consideration was given to the £75 special award received in respect of the Council’s nomination of the Greenfield Community
Garden to the Group who had developed the site.
RESOLVED:
That the special award of £75 be passed on to Transition
Holywell & District (via Mrs. Roberta Owen).
65.
MAYOR’S REMARKS
The Mayor reported on his engagements and attendances since the last meeting, as follows:
21 July
22 July
Wedding – Councillor P.J. McGarry.
Fron Park Bowling Club (Waterhouse Cup
25 July
Competition).
Abbots Arms Mini Music Festival (£350 raised for charity + Mayor’s contribution of £50).
8 September Well Inn Music Festival.
9 September Holywell Town Council – Mayor’s Civic Service.
10 September Presentation of the Council’s Award Shield to Ysgol
Perth y Terfyn (joint winners with St. Winefride’s
Primary School).
12 September County Forum Meeting – Betsi Cadwaladr UHB
Consultation.
15 September Penyffordd Village Fun Day.
66. MINUTES
66.1. Confirmation
RESOLVED:
That the minutes of the following meetings be approved and signed as a correct record by the
Mayor/Chairman of the Finance and Town Centre
Sub-Committees respectively:
Council Meeting held on 17 July 2012;
Finance Committee held on 6 September 2012; and
Town Centre Sub-Committee held on 11 September
2012.
66.2 Support/Approval
RESOLVED:
That the resolutions of the Town Centre Sub-
Committee at the above meeting be
supported/approved.

67. PLANNING
67.1. Planning Applications determined by the Clerk in consultation with the
Mayor during the recess period
No.
Brief Description and Determination
049939 Application for removal or variation of a condition following grant of planning permission ref. 035543 (to allow extended trading hours 09.00 to 20.00hrs on
Sundays/Bank Holidays 22/7/12 – 9/9/12, for the period of the Olympic and Paralympic Games) – Tesco, Ffordd
St. Gregoire, Holywell: for Tesco Stores Ltd.
No objection, subject to compliance with any overriding provisions in the Sunday trading and related legislation.
049977 Change of use of a domestic garage to the storage of fruit and vegetables – 1 Oakmere House, Bryn Celyn,
Holywell: for Mr. M. Stevenson.
No objection.
050032 Erection of a conservatory – 16 Erw Groes, Holywell: for Clwyd Alyn Housing Association.
No objection.
67.2. New Planning Applications
None.
68. ACCOUNTS
68.1. Accounts for payment.
RESOLVED:
That payment of the following accounts be approved, the necessary audit checks having been undertaken in accordance with the requirement of the Audit Sub-
Committee.
Voucher £
5110 C.M. Scott Jewellers – Engraving
Presentation Shields 28.60
**
5111 Holywell High School – Diamond
Jubilee Award
5112 Deeside College – Additional Floral
32.80
^^

Displays 282.00
^^
5113 NW Ass’n Town/Larger Comm.
Councils x 1 Lunch July Meeting 14.50
*
5114 Chubb Electronic Security – Alarm
770.94
****
Contract 9/12-8/13
5115 Holywell High School – Donation
(J. McBrien Trophies)
5116 Flintshire Optec Japanese Youth
235.00
^^
Exchange – Donation 200.00
^^
5117 Fron Park Bowling Club (Waterhouse
Cup) – Donation 250.00
^^
5118 Clwyd Community Chest – Membership
Fee/Donation 300.00
^^
5119 British Telecom – One Bill Plus
11/7/12
5120 British Telecom – 07436273793 –
Solo Talk Time Contract
53.19
****
26.08
****
5121 The Mill on the Hill – Civic/Hospitality –
St. Peter’s Church
100.00
***
5122 Holywell PCC – Room Hire/
Refreshments – St. Peter’s Church 65.00
***
5123 Luntstone Ltd – Bldg Work – Bank
Place Offices/Hng Baskets 225.43
****/^^
5124 Chubb Electronic Security Work to
System o/s Contract
5125 ScottishPower – Electricity – Cl
135.90
****
Offices – Monthly Plan 7
5126 British Gas Business – Gas – Council
64.00
****
Offices
5127 Sundawn Nurseries – Soluble Plant
Food
231.25
****
50.40
^^
5128 Flintshire CC – Contribution (PA System)
Well Inn Festival 500.00
^^
5129 K. Fricker (Treetops) – Watering
Floral Displays July/Aug 400.00
^^
5130 D.C. Pierce – Salary – August 1,040.91
***
5131 M.G. Fearnley – Salary – August 1,139.68
***
5132 Mrs. M. Reed – Secretarial Expenses –
August
5133 HMRC (Inland Revenue) – PAYE/
40.00
***
National Insurance – August 708.14
***
5134 Holywell Walkers are Welcome –
Donation
5135 Relate Cymru – Donation
50.00
250.00
^^
^^
5136 Ysceifiog Wolves JFC – Donation 300.00
^^
5137 Flintshire CC – 2 nd
Instalment –
Non-Dom Rates Council Offices 1,559.40
****
5138 North Wales Police – Traffic
Warden Services 2012/13 5,408.48
**
5139 ScottishPower – Electricity –

Council Offices – Monthly Plan/8 64.00
****
5140 British Telecom – One Bill Plus
12/8/12
5141 British Telecom – 07436273793 –
51.02
****
Solo Talk Time Contract
5142 Flintshire County Council – Transfer
25.63
****
Contribution received Well Inn Fest 100.00
^^
5143 Public Works Loan Board – Loan
Payment – Council Offices 2,607.68
****
5144 Viking – Stationery and Office
Sundries 127.46
****
5145 Denbigh Plant Services – New Battery
Watering Equipment 52.64
^^
5146 Delyn Press – Order of Service Sheets
Civic Sunday
5147 Cllr J. Griffiths – Travelling AGM
186.00
^^
Clwyd Comm. Chest
5148 K. Fricker (Treetops) – Watering
23.60
*
Floral Displays Aug/Sept 400.00
^^
5149 D.C. Pierce – Salary – September 1,040.91
***
5150 M.G. Fearnley – Salary – September 1,139.68
***
5151 Mrs. M. Reed – Secretarial Expenses –
September 40.00
***
5152 HMRC (Inland Revenue) – PAYE/
National Insurance – September 708.14
***
_______
21,028.46
Powers to make payments:-
* The Local Authorities (Allowances for Members of Community Councils)(Wales) Regulations
2003
** Local Government Act 1972 S.137
*** Local Government Act 1972 S.112, 151
**** Local Government Act 1972 S.133
^ Local Government Act 1972 S.111
^^ Local Government Act 1972 S.144, 145
^^^ Local Government (Miscellaneous Provisions)
Act 1976 S.19
^^^^ Local Government Act 1972 S.143
*^
**^
Local Government Act 1972 S.140
Local Government Act 1972 S.176
**^^ Local Government Act 1972 S.13
*^^* Local Government Act 1972 S.34
**^* Local Government (Misc. Provisions) Act 1953
S.4
^^** Local Government Act 1972 S.174
^^^* Local Government (Miscellaneous Provisions)
Act 1976 S.4

< Local Government Act 1972 S.124
# Local Government Act 1972 S.142
## Representation of the People Act 1983 S.34
68.2. Income Received
Members received the schedule of income, circulated with the agenda, regarding income between 1 July and 31 August 2012.
68.3. Annual Accounts – Approval of Annual Return for the Year to 31
March 2012 under the new procedures
The Clerk reported that UHY Hacker Young, External Auditors, intended to issue an unqualified audit certificate and report in respect of Council’s Annual Return for the last financial year.
RESOLVED:
(1) That the position be noted and the Clerk thanked for his diligence and work in finalising the
Council’s accounts and that the Council’s appreciation be also recorded in respect of the
Audit Sub-Committee in overseeing the
Council’s financial arrangements.
(2) That the Return including the accounting statements and Annual Governance Statement, be approved (the Clerk having already certified
Section 3 as the Responsible Financial Officer).
(3) That the Mayor be authorised to also sign and date Section 3.
(4) That the Clerk be authorised to send the original
of the Return to UHY Hacker Young within the
prescribed timescale under the statutory
regulations for signing off, and publication by
the Town Council thereafter.
69. TOWN CENTRE MANAGEMENT/COMMUNITY SUPPORT
Members had before them the Community Support Officer’s report
with a summary of his work since his July report.
RESOLVED:
(1)
That the Community Support Officer’s report be received and noted.
(2) That the Community Support Officer liaise with neighbouring Community Councils and also

Holywell High School to seek to improve links towards closer working arrangements in future.
70. WELSH GOVERNMENT CONSULTATION DOCUMENT – DRAFT
STATUTORY GUIDANCE TO WELSH LOCAL AUTHORITIES ON THE
POWER TO PROMOTE OR IMPROVE ECONOMIC, SOCIAL OR
ENVIRONMENTAL WELL-BEING UNDER THE LOCAL
GOVERNMENT ACT 2000
Consideration was given to responding to this Consultation Document
RESOLVED:
That further consideration be given to this matter at the
next meeting and that Councillor Mrs. M. Auty’s kind
offer to prepare a short Paper for discussion be
accepted with thanks.
71. INDEPENDENT REMUNERATION PANEL FOR WALES DRAFT
ANNUAL REPORT – DECEMBER 2012
Consideration was given to making representations to the Secretariat
in respect of the attached section 4. of the Draft Report, ‘ Payments to
Members of Community/Town Councils.
RESOLVED:
That the attention of the Secretariat be drawn to the
Council’s earlier comments in 2010 in response to the
‘Review of Councillor Allowances Regulations’;
The Council maintains the view that Town/
Community Councillors perform an important role
within their respective communities that is based on the
underlying principle of ‘voluntary public service’;
Apart from the appropriate acknowledgement of
payments for approved duties e.g. subsistence,
travelling, attendance and financial loss, together with a
civic allowance for the Mayor/Chair, the Council does
not support the provision of separate payments to
Councillors individually that impact on the precept.
72. BUS SERVICE – GREENFIELD-HOLYWELL HOSPITAL
The e-mail reply from the County’s Highway Strategy Manager to
the Town Council’s request to extend the above service to the
afternoons/Saturdays was noted. Members were anxious that local
opportunities should not be missed and felt that a joint meeting with the
relevant County Council officers would help to strengthen the Town Council’s
case when the allocation of community transport funding was considered.

RESOLVED:
That a joint meeting be arranged as suggested and that
the Clerk and Councillor B. Scragg represent the Town
Council at the meeting.
73. TOWN/COMMUNITY COUNCIL REPRESENTATIVE ON FLINTSHIRE
STANDARDS COMMITTEE
The Clerk reported the letter received from the County’s Monitoring
Officer in respect of the appointment process. The level of applicants had been extremely high and it had been a difficult choice to make. Councillor
Jonathan Duggan –Keen representing Caerwys Town Council was the preferred candidate and he had subsequently been appointed by the County
Council.
RESOLVED:
That the information be noted.
74. MINOR AUTHORITY MEMBER: GOVERNING BODIES OF YSGOL
PERTH-Y-TERFYN AND YSGOL Y FRON, HOLYWELL
The Council had been invited to make its respective appointments for
the next term of office for the period ending June, 2016, the former member
representative being Councillor J.M. Johnson.
RESOLVED:
That Councillor Mrs. M.D. Phelan be appointed as the
Minor Authority member for both schools.
75. TRAFFIC CALMING – OLD CHESTER ROAD, HOLYWELL –
PROPOSED 15 MPH
This item had been placed on the agenda at the request of Councillor E.
Watkinson. The background stemmed from concerns about public safety on
this road. Members supported the suggestion that there should be a 15 mph
speed restriction on this road (presently 30mph).
RESOLVED:
That, as a first step, appropriate representations be
made to the County Council for advisory black on
white signs (15mph) on Old Chester Road in place of
the existing ones .
76. SEWERAGE – GREENFIELD – NEW BUILDING ON THE SEWERAGE
LINE

This item had been placed on the Agenda at the request of Councillor
Mrs. R. Dolphin. The background followed genuine and increasing concerns
within the community about the implications of new build on existing systems
that were already considered unable to cope.
RESOLVED:
That the County Council’s attention be again drawn to
this serious issue to see if anything can be done to
include an appropriate condition in all planning
permissions involving all new build on the sewerage
line within the Holywell community (and any
applicable adjoining community); This should require
the applicant(s) to, for example, satisfy the County
Council that there is an adequate system(s) in place for
surface water/sewerage disposal/drainage that meets
rigorous standards to ensure that there is no adverse
effect on the environment including especially
property, before the development can go ahead.
77. REPORT(S) ETC. RECEIVED
Members were informed that the following items had been received and unless otherwise circulated*, were available for perusal from the Clerk.
(a) Welsh Government: Tackling Poverty Action Plan 2012-2016*;
(b) North Wales Police: Operation Sodium-Force-wide Campaign aiming to target young drivers and tackle drink/drug driving amongst young people*;
(c) Flintshire County Council: Diversity and Equality Policy Update;
(d)
Flintshire County Council: Holywell Town Council’s CCTV Incident
Statistics – 1 April-30 June 2012;
(e) Flintshire County Council: Holywell Community Play Scheme Report
2012*;
(f) Your Community/Your Council – News from Flintshire County
Council – September 2012;
(g) Flintshire Business Week: FBW 12-19 October 2012;
(h) Menter Iaith Sir y Fflint – Welsh Language Awareness Sessions for
Town/Community Councillors*;
(i) Flintshire Local Access Forum: Collaboration with Community
Councils – Inaugural Meetings for the three proposed projects
‘Publicity’, ‘Volunteering’ and ‘Obstruction-free Walks’;
(j) Letters of thanks/appreciation to the Town Council for financial support*;
(k) Cymdeithas Tai Clwyd: Annual Report 2011/12;
(l) Play for Wales: Play News and briefing from the national charity for play – Issue 37, September 2012;
(m) Burbo Bank Extension Offshore Windfarm – Geotechnical
Investigation Notification*, Mini Consultation Report (Second round consultation events)* and Community Newsletter 3, Summer 2012*;

(n) Halkyn Mountain Common Joint Consultative Board – Agenda for meeting 11 September, along with a copy of the minutes of the meeting on 15 May;
(o) Friends of Pen y Maes Woods – Notification of Green Flag
Community Award 2012/13 (awarded for the fourth consecutive year);
(p) The Holywell & District Society: ‘Nostalgia-Holywell …. A History in
Pictures’.
78.
REPRESENTATIVES’ REPORTS
Councillors J. Griffiths, B. Scragg and P.A. York respectively reported
on meetings they had attended in respect of the Clwyd Community
Chest, Local Access Forum and the Betsi Cadwaladr UHB Consultation
(County Forum event)
RESOLVED:
That the information be received and noted.
79. EXCLUSION OF PUBLIC AND PRESS
RESOLVED:
That by reason of the confidential nature of the business to be transacted, the public and press be excluded from the meeting for the following item (minute 80) – matter relating to a proposed agreement .
80. WOODLAND OFF HALKYN ROAD, HOLYWELL – UPDATE
REGARDING THE PROPOSED AGREEMENT WITH WEST
FLINTSHIRE COMMUNITY ENTERPRISES LTD (WFCE)
Consideration was given to the letter from the Chair of the WFCE in response to the Council’s decision at its July meeting regarding the lease agreement.
RESOLVED:
That the Holywell and Greenfield Development Sub-
Committee be requested to consider the issues raised at its next meeting, with Ward Councillors H.G.Roberts and E.Watkinson being invited to attend to speak on this item.
81. CLOSE OF MEETING
The Mayor closed the meeting at 8.20pm.
…………………………………….
Mayor