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CIEP PROGRAM BOARD
TERMS OF REFERENCE:
Role and purpose of the Board:
The role of the Program Board is to:
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Act as the CIEP Partnership Board gatekeeper by ensuring all business cases and delivery
plans are robust and that the governance arrangements are appropriate.
Effectively manage and develop the relationships within and across those organisations
involved, as well as promote such regionally and nationally.
Report to the CIEP Partnership Board regarding the likelihood of success through the
identification and delivery of shared services opportunities.
Identify, manage and develop the programme of work and delivery plans
Act as a forum to resolve issues in the first instance, prior to escalation to the CIEP
Partnership Board
To manage the relationship with elected members on behalf of the CIEP program and
devise a communications program appropriate to the members requirements
The purpose of the Board is to:
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Act in a peer review/’critical friend’ capacity on all business cases and delivery plans
presented in terms of scope; options; risks; timescales; benefits realisation (qualitative
and/or quantitative) and governance arrangements.
Proactively manage and mitigate against the risks of failure associated with individual
business case proposals and delivery plans by ensuring they are robust and deliverable.
Provide a steer to individual project teams and make recommendations to the CIEP
Partnership Board regarding individual projects and delivery plans.
Request and receive exception (RAG) reports and/or presentations from project teams,
following implementation of business cases for shared services and delivery plans.
Determine the detailed financial breakdown under each CIEP theme. (The financial
allocation across the themes will be the responsibility of the CIEP Partnership Board)
Decision making and recording of decisions:
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Items for the next agenda will be requested at the end of each meeting on ‘Forward
Planning’ agenda item or e-mail requests to the Chair for consideration
The final agenda will be agreed by the Chair
For any decision, it is one vote per member body attending
The quorum is 50% or more of named members
Decisions will go forward on a consensus basis. Any partner has the right to withdraw from
a particular proposal
Record of the meeting will be via Notes of the board
Notes will go to the next meeting for sign off and accuracy and final decision will be by the
Chair
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Notes will be reported to the CIEP Partnership Board by the Chair
Membership:
Core membership of the Board is as follows:
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Allerdale BC, Harry Dyke, Chief Executive (Chair)
Cumbria CC, Alan Ratcliffe, Assistant Director - Improvement (Vice Chair)
CIEP, Lucy Hewson, CIEP Program Manager (CIEP Support Office)
Barrow BC, Jeff Bright , Assistant Director HR
Carlisle CC, Jason Gooding, Deputy Chief Executive
Copeland BC, Jane Salt, Head of Customer Services/Acting Head of Leisure &
Environmental Services
Eden DC. David Rawsthorn, Director of Finance
LDNPA, Tim Haley, Head of HR & Performance
SLDC, Simon McVey, Assistant Director, Customer Services
PCT, Jane Smith,
Cumbria Constabulary, Mike Thompson
Other officers and/or resources will be called upon as required.
A named substitute will be required from each Authority/organisation when the core
membership are unable to attend.
Frequency of meetings:
Bi-monthly for report up to CIEP Partnership Board meetings
Standing Agenda:
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Minutes of the last meeting
Actions arising
Business Cases and Delivery Plans for review
Operational matters
Strategic/Developmental matters
Commercial/contractual/performance issues
RAGs / exception reporting from each project
Update from project leads on a rolling basis
Forward Plan for next Agenda
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