04.05 PPT ACT
Apply Correct Report Format
PowerPoint Assignment
Directions
1) Use the PowerPoint presentation on report formatting to find the answers to the following
questions.
2) Create a word processing document to respond to the assignment questions.
a) Key your heading in the header
b) Type each question in bold and unbold your answers
c) DS between questions.
Assignment Questions
1. What is the difference between an academic report and a business report?
2. What is the difference between an unbound report and a left bound report?
3. How should the margins be set for an unbound report?
4. What should be the alignment of the report title?
5. What is the line spacing after the report title?
6. If a title has more than one line, what should be the line spacing between the main
heading and the secondary heading? What would be the line spacing between the
secondary heading and the body of the report?
7. What should be the line spacing in the body of the report?
8. How are side headings keyed in a report?
9. Explain how page numbers are usually formatted in an unbound report?
10. Create a bulleted list of the key pieces of information found on a title page.
11. Explain the spacing rules for keying a title page?
12. How should each line of text be horizontally aligned on a title page?
13. What is the purpose of a bibliography?
14. How are sources organized in a bibliography?
15. What type of indention is used when formatting sources in a bibliography?
16. What type of line spacing should be used within and between each source?
04.05 VOC
4.05 Competency Vocabulary
Apply correct report format.
Term
Definition
Hanging indent
A temporary left margin that indents all lines but the first line of
the text.
A list of all references used in a report. This allows the writer
to give credit to the author of the material used in the report.
Reference list/
Works cited/
Bibliography
Body
The main text of a personal letter, business letter, memo,
email, or report.
Unbound report
Short reports that are prepared without binders or covers.
Double space
Pressing the enter key twice (2) leaving one blank line. This
can also refer to line spacing using the word processing feature
to leave one blank line between each line of text.
Side heading
Left bound
Headings used to separate the report into sections.
Longer reports prepared with binders. Left margin is wider
(1.5”) to accommodate binding along the left margin.
Top margin is wider (1.5”) to accommodate binding along the
top margin.
The title page is the first page of a report. It gives the title of
the report, the name of the writer, the name of the school or
class, and the date.
Top bound
Title Page
04.05 ACT 1
Formatting an Unbound Report
Directions: Key the unbound report below following the rules written in the body of the report
and printed in bold. (READ THE REPORT BEFORE YOU BEGIN.) Save the report as
“Unbound Report” and print the report.
Top margin 2 inches
Double space the
body of the
report
FORMATTING AN UNBOUND REPORT
(QS)
Unbound Reports
Title-all caps and
followed by a QS
Side Heading-underlined, initial caps, and
followed by a double space
An unbound report is typically a short report for a business prepared without binders or
covers. It may be held together by a paper clip or staple.
Side Heading-underlined, initial caps, and followed
Margins
by a double space
Left margin
1 inch
Right
margin 1
inch
The side margins for an unbound report are 1 inch. The top margin of the first page is 2
inches and 1 inch on succeeding pages.
Side Heading-underlined, initial caps, and followed by
Title
a double space
Center the title of the report in all capital letters for unbound reports. Quadruple space
between the title and the body of the report. Double space the body of the report. If the title has
more than one line, double space between the main heading and the sub heading,
Side Heading
Side Heading-underlined, initial caps, and followed by
a double space
Side headings are keyed at the left margin, underlined and keyed in initial caps. Initial
caps means to capitalize the first letter.
Page Numbers
Side Heading-underlined, initial caps, and
followed by a double space
The 1st page of the report is usually not numbered. All pages after the first have page
numbers at ½” from the top of the page and right aligned.
Bottom margin 1 inch
04.05 ACT2
Formatting a Title Page
Directions: Create a title page for the report entitled “FORMATTING AN UNBOUND
REPORT”. Remember to include the title of the report, your name, course name, and current
date. Follow the spacing rules listed below. Save the document as “Title page” and print your
title page.
2”
TITLE
Key the title in all
capital letters and
horizontally
centered
2” or 2 ½” (Return 12 or 15 times)
Your Name
(DS)
School Name/Class
Key your name and
the school/course
name in initial caps
and horizontally
centered
2” or 2 ½”(Return 12 or 15 times)
Key the complete date
horizontally centered and
initial caps
Current Date
04.05 ACT3
Formatting a Bibliography
Directions: Key the bibliography below following the formatting rules printed in bold print.
Assume that the bibliography is the 2nd page of the report, inserting the number “2” in the top,
right aligned, and ½ inch from the top of the page. Save the document as “Bibliography1” and
print the bibliography.
Top margin 2
inches
Page #
Insert the page# ½ inch from the top
of the page and right aligned
BIBLIOGRAPHY
Right margin 1
inch
SS
SS
QS
Left Margin 1 inch
Flynn, Meredith and Mandell, Steven L. Microcomputers Concepts, Skills and Applications. St.
Paul: West Publishing Col, 1991
DS
Brenan, Kathleen M.; Mandel, Steven L.; and Breeman,
Lori A. Introduction to Computers and
BASIC Programming. St. Paul: West Publishing Col, 1991.
Bottom margin 2
inches
Bibliography Notes to Remember
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The bibliography is a listing of works you cited in the report.
Center the title, BIBLIOGRAPHY, in all caps, and leave a quadruple space between the
title and the first entry.
The first line of each entry should be aligned with the left margin. Continuation lines are
indented 5 spaces from the left margin. (Hanging Indent)
Separate the main parts of an entry with a period.
Single space entries; double space between entries.
Alphabetize the entries according to the last name of the author.
Underline or italicize book, magazine, and newspaper titles and place quotation marks
around the titles of articles, poetry, or essays
The bibliography page is at the end of the report.
4.05 ACT6
Directions: Have you ever thought about what type of career you will have when you grow up?
Your will research careers of your interest at http://www.bls.gov/oco/home.htm. As you search
for various careers, be attentive to the job description, salary, and educational requirements.
After careful research choose one career that you find most fascinating. You will write a
business report on your career of choice following the guidelines listed below.
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Title Page
Paragraph One
Introduction-State your career of interest and explain why your
character matches with this career.
Paragraph Two
Describe the career (duties/obligation)
Paragraph Three
Education/special skills required for this career
Paragraph Four
Salary Expectations
Paragraph Five
Conclusion (your thoughts)
Bibliography-cite the web resource(s) used to find the information for this
report.
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Formatting an Unbound Business Report—Points to
Remember!!
Top margin of the first page on a business report is 2”. Succeeding pages have a 1” top
margin.
Side margins are 1”
Center the title of the report in ALL CAPS for business reports. Quadruple space between
the report title and the body of the report.
if the title has more than one line, double space between the main heading and the sub
heading,
Bottom margin is 1”, although that may vary as page-break decisions are made.
Standard size and style font i.e. Times New Roman—12point
Double-space the body of the report.
Side headings should be keyed at the left margin, underlined, and keyed in initial caps.
The 1st page is not numbered. All pages after the first have page numbers, .5” from the
top of the page, right aligned
04.05 ACT8 (SUPPLEMENTAL)
Imagine your life 30 years from today.
Directions:
You will write an academic report on your life 30 years from today. Some questions you might
answer in your report may include:
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Will you have a family of your own?
What type of education do you have?
Where do you live?
What is your career?
Do you have any pets?
How do you participate in your community?
What are your favorite recreational activities?
Do you travel? If so, where do you go?
Choose one of your own
Requirement:
Use word processing software to create an academic report. Reports must
contain five paragraphs, which will include an introduction, three supporting paragraphs, and a
conclusion. Proofread the report carefully. Perform a grammar/spell check. Save the file as
“Blast to the Future”.
Academic Report—Points to Remember!
 Use a standard font style and size i.e. Times New Roman12point.
 Use 1-inch top, bottom and side margins.
 Left align a heading, which includes the student name,
teacher name, class name, and the date (military style).
 Double-space the entire report, including the heading.
 Center the title a DS below the date with initial capital
letters followed by a double space.
 Indent paragraphs.
04.05 QUIZ
Name____________________
Date_____________________
Class Period_______________
Report Quiz
Directions: Circle the correct answer.
1. What is the line spacing for the body of the document?
a. Single
b. Double
c. Triple
d. Quadruple
2. How should the top margin be set in an unbound report?
a. 1 inch
b. 1.5 inch
c. 2 inch
d. inch
3. How should the bottom margin be set in an unbound report?
a. 1 inch
b. 1.5 inch
c. 2 inch
d. inch
4. How should the side margins be set in an unbound report?
a. 1 inch
b. 1.5 inch
c. 2 inch
d. inch
5. What is the line spacing after side headings?
a. Single
b. Double
c. Triple
d. Quadruple
6. What are the paragraphs in an unbound report?
a. Title
b. Side heading
c. Body
d. References
7. What are the headings that are keyed at the left margin, underlined, initial cap and
followed by a double space.
a. Side headings
b. Titles
c. Subtitles
d. References
8. How are side headings keyed?
a. All capital letters and underlined
b. Initial capital letters and underlined
c. All capital letters and centered
d. Indented
9. What is the topic of the entire report?
a. Title
b. Side heading
c. Body
d. Bibliography title
10. How should the title be keyed in an unbound report?
a. Left aligned and lower case
b. Right aligned and initial cap
c. Centered and all cap
d. Bold
11. What should be the line spacing within each reference in a bibliography?
a. Single
b. Double
c. Triple
d. Quadruple
12. What should be the line spacing between references in a bibliography?
a. Single
b. Double
c. Triple
d. Quadruple
13. Underlined titles represent which of the following in a bibliography?
a. Books
b. Poetry
c. Essays
d. Articles
14. What should be the line spacing after the title in an unbound report?
a.
b.
c.
d.
Single
Double
Triple
Quadruple
15. How should the references be organized in a bibliography?
a. Alphabetically by title
b. Alphabetically by publisher
c. Alphabetically by the authors’ last name
d. Numerically
16. How should each reference be formatted in a bibliography?
a. First line indent
b. Hanging indent
c. Centered
d. Left aligned
17. What determines the margins of the bibliography?
a. Length of the research paper
b. Length of the sheet of paper
c. Margins of the research paper
d. Margins within the software
18. If a page number is included in a bibliography, it should be approximately how many
inches from the top of the page?
a. .5 inch
b. 2 inches
c. inches
d. 3 inches
19. What is the purpose of a bibliography?
a. Provide additional readings on a report
b. Provide all publications related to a report topic
c. Provide a list of references cited in a report
d. Provide a list of all sources related to a report
20. What should separate the main parts of each reference in a bibliography?
a. Comma
b. Colon
c. Quotation marks
d. Period
21. How should the first line of each reference be formatted in a bibliography?
a. Centered
b. Left aligned
c. Right aligned
d. Indented
22. What should be the line spacing after the report title in an unbound report?
a. Single
b. Double
c. Triple
d. Quadruple
23. What should be included in the title page of the report?
a. Title, author’s name, class, date
b. Title, report, bibliography
c. Title, side headings, date
d. Title, references, report