Please accept this information with our compliments.
* * * * * *
We are delighted that you are considering holding your wedding reception at
The Woodside Hotel. Please find enclosed as requested a copy of our wedding literature and also our sample menus for 2015.
The manager will be very pleased to discuss any requirements and answer all your questions without any obligation on your part and take you through all the processes involved.
You can make an appointment to speak in person or over the telephone or if you prefer through email. In order to give you time an appointment is essential.
Please give your details to reception or by email so that we can reply as quickly as possible.

Ceremony at The Woodside Hotel
If you wish to hold your wedding ceremony at the hotel we have one room available for your ceremony.
Our Clipper Lounge bar with its stained glass ceiling can accommodate up to a maximum of 40 guests including the bride and groom at a charge of
£350.00
Please note you will have to apply for your own licence
The Wedding Meal
For the wedding meal The Clipper Lounge can accommodate up to 30 persons this will incur a room hire charge of £300.00.
A combined rate for ceremony and meal may be given at the sole discretion of the manager
The Woodside Function Room can accommodate up to 80 persons.
The evening reception
The maximum amount of persons we can accommodate is 150.
Accommodation
Initially we can offer eight rooms and the family room.
Please note most of these rooms are situated above the function room and are offered at the discounted rate .We also offer a very good two night package.
Our rooms are available strictly from 2pm
All rooms require a deposit to secure them. This may be done at time of booking by the Bridal Party or will be kept as provisional bookings until 6 weeks before your function when they will be removed from the system
Further rooms may be available up to a maximum of 15 rooms.
These extra rooms are only available at the two night package rate or full rate if only for one night and are subject to availability

Our Wedding Package
As this is the most important day of your life, we will ensure your day is tailored to your individual requirements. From the moment you step through our doors you will be looked after every step of the way up and during your special day.
Your Wedding package will include:

Three course meal from options available

A personal welcome from a member of our Management Team

Function room for wedding meal & evening reception if required

Tables, dressed in white linen and napkins, white bud vases

If required one of our Managers will act as Master of Ceremonies

Use of our cake stand and knife
 Reduced Price Meals for the under 12’s or children’s menu

Special Dietary Requirements catered for (advance notice)

Functions finish at 12 midnight with bar closing at 12 midnight.

The Rennie Suite complimentary for the Bridal Couple on the night of your wedding with full Breakfast the following morning ,minimum numbers 40 adult guests for full wedding meal or if numbers are less than 40 then a double room can be offered free of charge or the suite discounted by30%

PLEASE NOTE THE SUITE IS AVAILABLE FROM 2PM ON THE DAY
OF WEDDING. If the suite is required from 12 noon then there is a charge of £25.00.This includes fresh towels & toiletries for later. Children are not permitted to sleep in the suite.

Preferential bed & breakfast rates for guests subject to availability

Standard menus for tables

Standard table plan
For an extra charge we can

Supply and fit white banqueting chair covers( max. of 60)(£3.50 each)

Sashes in ivory (max. of 40)(fitted)(60p each)

Sashes in pale green (max. of 20)(fitted)(60p each)

Supply single fresh flower for bud vases £1.00 per. vase (variable)
 Canapes (3 per person) £4.50p.p
If you are being married at Aberdour Castle then we can organise a drinks reception for you and your guests.

Drinks of choice priced accordingly

White table linen & paper napkins

Service (charges vary according to numbers min charge £150.00)
 Canapés if desired (3 per person) £4.90 p.p.

Accommodation
Special rates are offered to guests attending the Wedding Reception so that they can enjoy the special event even more. No need to worry about travelling home, just fall into freshly laundered sheets at the end of the evening and awake refreshed for a full Scottish Breakfast.
Or why not turn your stay into a mini break? Spare yourself running around, just relax and enjoy a superb meal in our Restaurant the night before. In the morning you will be able to have a relaxed breakfast and then take your time getting ready for the Ceremony and Reception or explore the surrounding area.
Accommodation Rates (Rooms 1 – 8 & family room only)
Night of Wedding only
Family Room sleeps 2 adults&1child (sofa bed or z bed extra) £90.00 per room
Double rooms (standard) £80.00 per room
Twin bedded room or double room (1&5) £87.00 per room
Single occupancy (standard double room) £60.00 per room
Two nights only package
Family room (1 child) £167.00 per room
Double rooms (standard £150.00 per room
Twin bedded or double room (1&5) £160.00 per room
Single occupancy £110.00 per room
All the above rates include full Scottish Breakfast
All rooms are subject to availability and only available by contacting Hotel directly.
All rooms require a £50.00 deposit to confirm (cancellation for a wedding is 7 days otherwise deposit is retained)
Please note CHECK IN TIME IS STRICTLY from 2.00pm
The latest check out time is 11.00am
Early check in from 12 noon SUBJECT TO AVAILABILITY £25.00 per room
PRICES ARE VALID UNTIL 28TH NOVEMBER 2015 BUT PLEASE SEE
TERMS & CONDITIONS
PLEASE ADVISE YOUR GUESTS AS TO THE OPTIONS AVAILABLE TO
AVOID DISAPPOINTMENT. PLEASE NOTE THESE RATES ARE ONLY
AVAILABLE BY CONTACTING HOTEL DIRECTLY.

Menu Options
Wedding Package 1
A choice of 1 starter from this section
Scotch broth soup
Leek and potato soup
Carrot and coriander soup
Chicken liver pate served with fruit chutney and mini oatcakes
*****
A choice of 1 main course from this section
Oven roasted chicken breast stuffed with haggis with a whisky jus
Chef’s steak and Guinness pie
Oven roasted salmon fillet with a white wine, saffron and cream sauce
All of the above are served with seasonal vegetables and potatoes
Pasta ratatouille (vegetarian option)
Mushroom stroganoff (vegetarian option)
Stuffed pepper (vegetarian option)
*****
A choice of 1 dessert from this section
Chef’s seasonal choice of Cheesecake
Fresh Seasonal Fruit Pavlova
Duo of ice cream in brandy basket
*****
Freshly brewed tea or coffee & mints
£27.50 per person
Option 1a
As above with the choice of 2 from each section
This is ONLY available as PRE ORDER
£29.00 per person
Order MUST be received by Hotel NO LATER than 14 days prior to date of wedding
Vegetarian option can be an additional pre order

Wedding Package 2
A choice of 1 starter from this section or option 1
Cream of chicken soup (ham and mushroom through this is also available)
Roasted red pepper & sun dried tomato soup
Smoked ham and split pea soup
Fresh Fruit Platter served with a duo of coulis
Prawn Marie Rose garnished with smoked salmon and served in a filo pastry basket
Grilled Goat’s cheese and haggis served with a sweet chilli sauce and salad garnish
*****
A choice of 1 main course from this section
Roast rib eye of beef served with Yorkshire pudding seasonal vegetables, potatoes and a mushroom and shallot gravy
Oven roasted chicken breast stuffed with applewood smoked cheddar cheese with a cream & chive sauce
Cod wrapped in pancetta with white wine and dill cream
Steam roasted herb crusted Salmon
All of the above are served with seasonal vegetables and potatoes
Vegetarian choices available
*****
A choice of 1 dessert from this section or option 1
Lemon posset served with fruit & shortbread
Lemon tart, with crème Anglaise
Vanilla Pod Pannacotta & shortbread
Home- made Individual Pavlova with seasonal fruit & coulis
Homemade individual gateaux
Dolce Torinese
*****
Freshly brewed tea /coffee & mints
*****
£31.50per person
Option 2a
As above with the choice of 2 from each section OR from Option 1
This is ONLY available as a pre order
£32.50 per person
Order MUST be received NO LATER than 14 days before the wedding
.
PLEASE NOTE ANY ALTERNATIVES WILL BE DISCUSSED WITH THE
HEAD CHEF BEFORE AGREEING TO THESE ALTERNATIVES AND COSTS

Children’s Package
Heinz Tomato Soup
Wedding Soup
Fresh Fruit Platter
*****
Cheesy Pasta
Home-made Chicken Goujons
Home-made Haddock Goujons
*****
Ice-cream
Glass of Fruit Juice
£10.50 per child
Add Buffet at night for £14.00
We can offer alternatives on the children’s menu and agree a price
We also offer half portions of wedding meal for children

Evening Buffet Menus for Wedding Package
There is a wide variety of choice for our evening buffets. Vegetarian buffets are also available.
Please note that these buffet prices are for evening buffets as a PART of the
TOTAL wedding package.
EVENING BUFFET ONLY prices are available upon request.
Selection of cocktail sandwiches & sausage rolls £6.00 per person
Mixed buffet including selection of sandwiches, Vol au Vents
Sausage rolls, Chicken Drumsticks, Portions of Pizza
£8.50 per person
A Haggis Neeps and Tatties &Whisky Jus £6.60 per person
(Vegetarian Haggis available as pre order for specific numbers or 50/50)
B Mince Beef Stovies and Mini Oatcakes £6.60 per person
C Vegetable Curry served with Rice
£6.50 per person
D Chicken Curry served with Rice £6.90 per person
Please note we are only able to serve two choices on this section
D Bacon Roll £4.50 per person
All guests attending evening receptions must be catered for.
Buffets are normally served no later than 9.00pm
If you find there is nothing suitable and you wish to offer your guests something different we will be pleased to discuss & cost alternatives. Decision on this made after discussion with chef .Minimum price for evening buffets is £4.50 p.p
Tea & coffee for your guests is charged at £1.50 p.p
N.B (we offer a minimum of 30 cups and are unable to serve to individuals throughout the evening)

Terms and Conditions PLEASE READ THESE VERY CAREFULLY
1. Bookings a) Provisional bookings will be held for up to 21 days.
We have the right to cancel unconfirmed bookings.
b) A NON-REFUNDABLE deposit of £400.00* is required to confirm your booking. This will be held as a first deposit and will be deducted from your final account.
A wedding reception booking form is also required at this stage.
* This may vary according to numbers.
2. Prices a) All rates include VAT at the current rate.
b) PRICES quoted for FOOD and DRINK are subject to VARIATION up to 56 days prior to your wedding reception.
All increases in Duty apply immediately. The hotel will inform you of any increase prior to your wedding reception in writing.
3. Availability a) All rooms, Facilities and Rates offered by the hotel are
Subject to availability at the time of booking and the
Discretion of the Hotel management. For bookings taken more than 12 months in advance no room rates can be given.
b) All accommodation must have a deposit of £50.00 to confirm, refunded if
cancelled more than 7 days prior to the wedding
4. Final Numbers a), We will arrange to meet with you to discuss FINAL NUMBERS and details no later than 21 DAYS prior to your Wedding. Your FINAL
WEDDING ACCOUNT WILL BE CALCULATED USING THE NUMBER
OF GUESTS GIVEN AT OUR MEETING UNLESS THE NUMBER OF
GUESTS ATTENDING ON THE DAY IS GREATER. Your FINAL TABLE
PLAN must be with us
NO LATER than 10 DAYS prior to your Wedding Reception
5. Payment a) 50% of the estimated FINAL ACCOUNT is due to be paid
SIX WEEKS PRIOR TO YOUR WEDDING.
b) THE FINAL BALANCE IS DUE TO BE PAID ON THE
MORNING AFTER YOUR WEDDING.
HOWEVER IF NO EVENING FUNCTION IS BEING HELD
OR THE BRIDE AND GROOM ARE NOT STAYING IN THE
HOTEL THE ACCOUNT MUST BE SETTLED BEFORE DEPARTURE.
6. Cancellations & Postponement:
a) Cancellation or Postponement must be in writing and will result in the charges below becoming due. In each case, the percentage charged is based on the advance notice of cancellation given and applies to the ESTIMATED total cost of the booking.
WE STRONGLY RECOMMEND THAT YOU TAKE OUT INSURANCE AGAINST CANCELLATION
In excess of 12 weeks prior to the event the non-refundable deposit is retained by the hotel.
Between 12 weeks and 28 Days
Within 28 Days of the event
50% of the ESTIMATED costing is to be paid
100% of the ESTIMATED costing is to be paid

7 Miscellaneous
You are responsible for the conduct of guests / bands attending your function and you must ensure that nothing is done which would constitute a breach of law or in any way cause a nuisance or be an infringement of or render possible forfeiture or endorsement of any licence for the sale of alcohol or for music & dancing.
Children must be under the supervision of adults at all times and are NOT allowed in the bedrooms or on the decking outside without an adult.
Any damage done to the hotel’s fixtures and fittings by guests attending your function will be payable by you. Disruptive guests will be required to leave the hotel. In extreme cases of misbehaviour, we reserve the right
(without any liability to you) to stop a function and require all guests to leave.
No wines, spirits or other beverages or food may be brought into the hotel for consumption without our prior approval; no portable fridges are permitted in bedrooms.
The hotel does not permit corkage.
Functions are required to finish at the time agreed when the booking was made. Any extension to such times is in our sole discretion and charges may be levied.
Functions are required to indemnify us against all costs, charges, claims, expenses demands & liabilities incurred by, or made against us as a result of the negligence or wilful default of you or your guests.
8 Items left at the Hotel:
We will assist you so far as possible with the storage of your equipment for the function but cannot accept liability for any loss or damage to such equipment whilst at the hotel. Any such items must be removed from the
Hotel within 24 hours of the end of the function
. e-mail reception@thewoodsidehotel.co.uk
Telephone number 01383 860 328
Fax 01383 860 920 www.thewoodsidehotel.co.uk

Wedding Reception Booking Form.
I/We…………………….…………………. have read and understood the terms and conditions of the contract between The Woodside Hotel, Aberdour and ourselves, and we fully accept these terms and conditions.
………………………………………………..Date of function
………………………………………………. Name in print
………………………………………………. Signature & date
………………………………………………. On behalf of The Woodside Hotel
………………………………………………..Name ,signature & date
Wedding Reception Booking Form.
HOTEL COPY
I/We…………………….…………………. have read and understood the terms and conditions of the contract between The Woodside Hotel, Aberdour and ourselves, and we fully accept these terms and conditions.
………………………………………………..Date of function
………………………………………………. Name in print
………………………………………………. Signature & date
………………………………………………. On behalf of The Woodside Hotel
………………………………………………..Name ,signature & date