AUTHORISATION FOR RELEASING A CONSULTANT-LEVEL POST
Guidance Notes
FILLING OUT THE FORM
The Originating Manager information and Sections A, B C and E must be completed for ALL
consultant-level posts (NHS and QMUL employed). Section D is required only for QMUL employed posts.
ORIGINATING MANAGER INFORMATION – To be completed for all posts

The originating manager will have oversight responsibility for ensuring accurate completion of the form,
attachment of all relevant documents and acquiring signatures.
For NHS posts:
 The originating manager will usually be the relevant CAU General Manager.
 Contact BLT Medical Recruitment to assign the BLT post ref number.
For QMUL posts:
 The originating manager will usually be the relevant Institute Manager, who will assign an SMD
Institute ref number.
SECTION A – To be completed for all posts
1.1
 Indicate 100% funding source, or show % split if from more than one source.
 If Research Grant funded, provide details of grant awarding body/ies.
 Gross salary includes basic salary, additional allowances and all on-costs (pension, NI, etc).
2.3
 Tick one box only.
2.4
 Fixed term contracts require by law an ‘objective justification’. For advice and guidance contact
QMUL HR Dept or BLT Medical Recruitment.
 QMUL posts only: indicate type of academic post (TS, PI, TR).
2.5
 If post is part time, indicate the % of full time, FTE, hours per week, weeks per year, etc.
2.6
 All Consultant level posts require a CRB check. The duties of the post will dictate whether an
Enhanced or Standard disclosure is required. For advice and guidance contact QMUL HR Dept or
BLT Medical recruitment.
4.1
 All posts should be advertised internally in both organisations.
 All Consultant level posts must be advertised via at least two different media, one of which must
be a printed journal.
 Only NHS-employed posts can be advertised via the jobs.nhs.uk online application system.
4.2
 Indicate as many details of panel members as possible. This may help to speed up interview
arrangements. In particular, please ensure that all proposed panel members have received up-todate equality and diversity training in relation to recruitment and selection. For details of courses,
contact QMUL Educational and Staff Development or BLT Training and Development Dept.
SECTION B – To be completed for all posts
5
 No post may be advertised with more than ten PAs in the standard weekly job plan.
6
 The nature of any additional PAs above 10 should be indicated clearly as either Academic or
Clinical and detailed justification for payment must be given.
Joint cons form guidance/dcm/v1/Feb09
SECTION C – To be completed for all posts by relevant Trust manager
12
 Please provide as full and accurate figures as possible in each relevant category.
13
 Please provide brief details here under the relevant headings. Full details of all duties will be
included in the job description, a copy of which must accompany this form (see 18.1).
 For QMUL employed academic posts, further detailed information regarding education and
research is required in Section D.
14
 Please provide as full and accurate figures as possible in each relevant category, in particular
differentiating between existing and new funding sources.
SECTION D – To be completed for QMUL posts only
15
 Budget codes for salary costs, recruitment costs, and work permit applications must be provided
and authorised by Management Accounts and/or Joint Research Office.
17
 Please discuss preparation of the investment appraisal spreadsheet with your Institute Manager.
SECTION E – To be completed for all posts
18
 Ensure all relevant documentation has been attached (hard copy and electronic).
 Indicate relevant Royal College from which approval is required. This will usually be sought by
QMUL HR Dept (for QMUL posts) or BLT Medical Recruitment (for NHS posts) but please attach
copy of approval if already obtained.
19.1
 All signatures should be obtained from all relevant persons before the form and attachments are
forward on in hard copy and via email.
 For all NHS and QMUL posts:
(for TME, Trust Board and AHSCIG) email to
sean.collins@bartsandthelondon.nhs.uk and
hard copy with signatures to Sean Collins,
Trust Offices, 57-69 Newark Street,
Whitechapel.
19.2
&
19.3
 In addition, for QMUL posts only:
(for School Executive Team) email to
t.m.williams@qmul.ac.uk and hard copy
with signatures to Tracey Williams,
Warden’s Office, Garrod Building, Turner
Street Whitechapel.
 The regular meeting schedules of SET, TME, Trust Board and AHSCIG are such that vacancy
authorisations are able be processed in tandem. In other words, there is no need to await the
outcome from one committee/board before forwarding to the other.
Meeting
Meetings take place
Submission deadline for papers
SET
Last Thursday of each month (not August)
Weds 5pm of the preceding week
TME
First and third Thursday of each month
One week prior to meeting
Trust Board
Last Wednesday of each month
One week prior to meeting
AHSC IG
First Monday of each month
One week prior to meeting
FLOW CHART
Double-click to open
Cons approval
workflow
Joint cons form guidance/dcm/v1/Feb09