Lethbridge Primary School
Lethbridge Road, Swindon SN1 4BY
Tel: 01793 535033 Fax: 01793 509320
head@lethbridgeprimary.co.uk
admin@lethbridgeprimary.co.uk
www.lethbridgeprimary.co.uk
Academy Status
Headteacher Miss V McLaren
Job Description and Person Specification
Vacancy
Post: Administration Officer
Term: 35 hours a week (Monday to Friday) term time only
Required: ASAP
Salary: NJC Grade L
Lethbridge Primary School is a friendly academy status school with high standards in the heart of Old
Town. We are looking to appoint an Administration Officer to work in our busy office for 7 hours a
day (8.00 – 3.30 half hour lunch break). This role reports to the School Business Manager along with
the other members of the office team, an Administration Officer primarily responsible for dealing
with financial administration and a Clerical Assistant.
Job Description
The main purpose of this post is to provide a comprehensive administrative support service to the
School Business Manager, Head and Deputy and other school staff. In particular the key
responsibilities of this post will be to:
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Collect, record, and maintain and manage pupil data on SIMs.net, and import the data to
other software packages as necessary.
To monitor pupil’s attendance and health records as appropriate and produce management
reports in a timely manner.
To send out communication to parents as required, including organising and maintaining
after school clubs.
In conjunction with Head Teacher to create and maintain a school calendar and
communicate and act as appropriate on up and coming school events.
To complete the administration and communication for new school pupil admissions
including EYFS intake in September.
Complete and submit complex forms and returns to the DFE and other agencies.
To assist the SBM with HR administration including recording and monitoring staff absence,
booking supply teachers, managing single central record, updating SIMs and recording extra
hours for staff.
Generally assist with Reception duties in the school office as necessary.
Note
This is not a comprehensive list of all tasks which may be required of the postholder. It is illustrative
of the general nature and level of responsibility of the work to be undertaken, commensurate with
the grade.
Cont.
Lethbridge Primary School a charitable company limited by guarantee registered in England and Wales with registered number 7685652.
Registered office is at Lethbridge Road, Swindon, Wilts SN1 4BY.
Person specification
The successful candidate should:
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Have experience of administrative work and dealing with customers ideally in a school
environment.
Have excellent computer skills an aptitude for using Microsoft office is essential and
experience of using SIMs.net would be desirable.
Excellent communication skills both verbal and written.
Be able to organise and prioritise their own workload in a very busy environment.
Be able to work accurately and have attention for detail.
Be a good team player and be able to build good working relationships.
Display commitment to the protection and safeguarding of young children.
Closing Date: Wednesday 13th March 2013
Interview Date: Week commencing 18th March 2013