JOB DESCRIPTION
Job Title:
Events, Design and Marketing Officer
Reporting to:
Senior Events, Design and Marketing Manager
Grade:
2
Hours of Work:
35
Location:
City Reach, 5 Greenwich View Place, London, E14 9NN
JOB PURPOSE:
To assist in the organisation of events and marketing activity and to provide
administrative support service to the events team.
The Events, Design and Marketing Officer will also be required to work in a multidisciplinary manner and will be required as and when to assist in general
administration and support to the team.
JOB ACTIVITIES:
1. Administration and support for the team.
2. Manage delegate administration for all conferences and seminars, liaise
with delegates, register delegates and send out confirmation details,
manage relationship between events team and finance.
3. Liaise with venues re: logistics for the day including set up, timings, catering,
etc
4. Liaise with speakers re: presentations, requirements etc
5. General smooth running on the day, liaising with venue manager to ensure
all logistics run smoothly, write job lists and delegate jobs on the day to staff
6. Maintain and update delegate database, pass for invoicing, do credit notes,
correspond with delegates etc
7. General office duties such as photocopying, filing, mail merge and mail
outs, word processing, and general correspondence
8. Delegate packs: getting everything ready for inserting into delegate packs
including drafting welcome letters, writing chair notes, etc
9. Attend all conferences and events
10. View venues for suitability for seminars and conferences as necessary
11. Project manage smaller events when required to do so
12. To manage the Events section of the 4Children website.
13. To support Senior Graphic Designer/Web Developer in maintaining and
updating the main 4Children website and associated websites including
Foundation Years and The Children’s Partnership.
14. To manage and co-ordinate the creation and updating of children services
web pages and children services database on the main 4Children website.
15. To support Children Services manage and co-ordinate the creation and
updating of web pages on Local Authority websites.
16. To support Senior Graphic Designer/Web Developer in creating and
managing HTML email communication systems and database.
17. To support the planning and implementation of photo-shoots.
18. To support the team’s publishing schedule, including updating as required
and related administration tasks where necessary.
19. Assist in design tasks as and when necessary
20. Assist in management of publication sales
21. Responsible for sending out marketing emails for events and other team
activities
22. Cover for Executive Office Team as and when needed
Job Activities – Standard Terms Common to all Job Descriptions
1. Promote the organisation’s Equal Opportunities policies.
2. Promote the organisation’s Investors in People and quality policies.
3. In discharging the duties of the post to have due regard to the provisions of
Health & Safety at Work legislation, as detailed in the Health and Safety
manual.
4. Undertake such additional responsibilities as required,
commensurate with the grade and responsibilities of the post.
which
are
5. A commitment to safeguarding and promoting the welfare of children, young
people and families.
PERSON SPECIFICATION
Essential
1.
Computer literacy with knowledge of Microsoft Office and associated packages.
Competent with Excel especially.
2.
Ability to work under pressure and to tight deadlines.
3.
Fast and accurate working speed.
4.
A good telephone manner.
5.
A methodical and efficient approach to tasks with the ability to work on own
initiative with minimum supervision. Very organised with good attention to detail.
6.
A cheerful, energetic and enthusiastic manner.
7.
Good communication and interpersonal skills
8.
An understanding of and commitment to working in an equal opportunities
environment.
PRINCIPAL TERMS & CONDITIONS OF EMPLOYMENT
EVENTS DESIGN AND MARKETING OFFICER
1.
Hours of Work
35 hours per week.
2.
Duration of Contract
Long-term
3.
Holidays
30 days per year plus Bank Holidays. Some annual leave may need to be
taken at the Christmas period, when the London Headquarters office closes.
4.
Salary
The appointment of the Events and Marketing Manager is at 4Children’s
Grade 2. Grade 2 commences at scale point 14 (£19024) and rises to scale
point 20 (£21752). 4Children currently uses the National Joint Council (NJC)
local authority scale rates. The NJC pay scales are increased on 1 April
annually.
5.
Method of Pay
Salaries are paid by direct debit into the staff members nominated bank
account on the 15th day of each month.
6.
Place of Work
The post will be based at 4Children Headquarters Office based at City Reach,
5 Greenwich View, London E14 9NN.
7.
Benefits
We have a comprehensive benefits scheme which includes an employers
contribution to pension of up to 6%, a life assurance scheme, enhanced
annual leave and an occupational sick leave and sick pay scheme. We
operate family friendly policies including paid dependency leave, enhanced
maternity leave and pay, and offer flexible working arrangements, including
secondments, condensed working weeks, job share and home/office working.
8.
Trade Unions
The organisation has a recognition agreement with Unite.