Dear Applicant
August 2013
RE: School Administrator Post
Thank you for your interest in our vacancy for a School Administrator.
The Crescent Primary School opened in September 2011 and will have 330 children on roll in
September 2013. This will rise to 650 in 2017. As the school grows and develops we are
building an outstanding team of teaching and support staff. We need an additional member
of our office team who is friendly and outgoing with the energy and the commitment to get
the job done to a very high standard. The following qualities are essential. You will
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Have excellent ICT skills, able to use a variety of software packages such as Excel,
PowerPoint and Publisher. Experience of using SIMs would be great too.
Be the first point of contact for visitors to the school so a smart appearance and good
telephone manner are a must.
Be able to work on your own initiative be very flexible, absolutely unflappable and
willing to have a go at almost anything – quite often at least two things at once!
Be able to keep calm under pressure whilst having empathy with children and their
parents.
Understand that working in a school office is really busy, never dull and no two days
are ever the same.
Please read through the job description and person specification below before completing
the application form. You must include a supporting letter with your application telling us
more about why you fit the outlined criteria. This should be no more than one side of A4.
Further details of the post are:
 32.5 hours a week 8.30 – 3.30pm (term time only) ½ hour for lunch Monday to Friday
 Grade 3 Scale point 15 - £17,808 Full time equivalent. Actual salary - £14,245
The recruitment process will be as follows:
 The closing date for the post is 3.30pm on Wednesday 18th September 2013.
 You will be contacted by email if you have an interview. If you have not heard from
us by Friday 20th September you will know that you have been unsuccessful.
 Interviews will be held week commencing Monday 23rd September.
 References will be taken up before interview.
You are welcome to contact the school if you have any specific questions relating to the
post. However please note that all the information about this post is on the school website
so please don’t ring us to send out application forms as we are not able to do so.
The Crescent Primary School, The Crescent, Selhurst, Croydon, CR0 2HN
T: 0208 684 8283 W: www.thecrescentprimaryschool.co.uk
Please send your completed applications to:
Jane Fairbourn, Head teacher,
The Crescent Primary School,
The Crescent,
Selhurst,
Croydon CR0 2HN.
MARKING THE ENVELOPE PRIVATE AND CONFIDENTIAL
UNFORTUNATELY WE ARE NOT ABLE TO ACCEPT EMAIL APPLICATIONS.
The Crescent Primary School is committed to safeguarding and promoting the welfare of
children and young people and expects all staff and volunteers to share this commitment.
The successful applicant will be required to obtain an up to date Enhanced Criminal Records
Bureau Disclosure.
Thank you again for your interest and I wish you the very best of luck with your application.
Yours sincerely
Jane Fairbourn
Headteacher
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JOB PROFILE
SCHOOL ADMINISTRATOR
Job purpose:
To undertake a range of general clerical, manual and administrative duties in support of the
staff of the school.
Key accountabilities:
 Be the first point of contact for visitors to The Crescent Primary School providing a
reception service, dealing with incoming and outgoing mail, telephone calls and making
appointments.
 Assist with pupil first aid/welfare duties, looking after sick pupils, liaising with parents
and staff.
 Assist in arrangements for school trips and events.
Key tasks
1. Administration
 Provide general clerical admin support. For example photocopying, filing, completing
standard forms and responding to routine correspondence.
 Operate reprographic/photocopying equipment and collate and distribute material.
 Undertake routine maintenance of photocopying equipment
 Compose routine correspondence.
 Operate relevant equipment and ICT packages such as Word, Excel, and PowerPoint etc.
 Use ICT skills to design and publish certificates, leaflets and newsletters as required by
teaching staff.
2. Records and Resources
 Update computer based records
 Maintain the office filing system by keeping documents, correspondence and other
records systematically arranged in files.
 Monitor office stationery stock levels and re-stock when necessary.
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Orders and returns
Place orders for office stationery, equipment and consumables as required.
Prepare requisition and order forms as requested,
Receive goods, check and certify invoices.
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4. Pupil welfare and classroom support
 Provide first aid and notify parents whose children have medical problems.
 Arrange medical appointments with the school health team and notify parents of the
details.
 Assist with changing clothes and other cloakroom activities.
 Assist in the preparation and adaptation of teaching aids, work sheets etc., as directed by
teaching staff.
5. Reception and general duties
 Operate the school telephone system, and deal with routine queries as appropriate.
 Receive visitors and deal with routine queries in accordance with established policy and
practice.
 Receive and make telephone calls for the Head teacher when she is unavailable.
 Provide refreshments for visitors.
6. Other duties
 Monitor Parent pay following up on debts when necessary.
 Keep the school website up to date.
The above tasks serve to indicate the range of duties and level of responsibilities involved.
It is not exhaustive.
The Crescent Primary School is committed to safeguarding and promoting the welfare of
children where appropriate. The successful applicant will be required to undertake a
criminal record check from the Criminal Records Bureau, as is the case for all employed
school staff.
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PERSON SPECIFICATION
SCHOOL ADMINISTRATOR
Essential criteria:
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GCSE or equivalent in at least English and Maths.
Excellent oral and written communication skills.
Smart and well groomed appearance.
Excellent knowledge and experience of using Work, Publisher, PowerPoint and Excel.
Very proficient typist
Ability to plan and prioritise a range of regular and irregular tasks within specific
deadlines.
Ability to analyse tasks and how they may be best achieved.
Ability to relate in a friendly but firm way with a wide range of personalities.
Ability to maintain confidentiality inside and outside the workplace.
Willingness to learn how to use and maintain unfamiliar equipment on a day-to-day basis
(e.g. photocopiers etc).
Ability to be open with children and to have sympathy for what concerns them.
Enjoy working as part of a team understanding school roles and responsibilities and your
own role within these.
Ability to be supportive of colleagues.
Ability to work effectively under pressure.
Calm and unflappable
Adaptability.
A good sense of humour.
Enjoy varied work.
Outgoing personality.
Desirable criteria:
 Experience of working in a busy office environment.
 Ability to use SIMs.
The Crescent Primary School is committed to safeguarding and promoting the welfare of
children where appropriate. The successful applicant will be required to undertake a
criminal record check from the Criminal Records Bureau, as is the case for all employed
school staff.
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