Welcome!
…. To Southern Crescent Technical College
FEDERAL WORK STUDY
SUPERVISOR ORIENTATION
SHARON H. IRBY
DIRECTOR, HUMAN RESOURCES
INTRODUCTIONS
Monique Flowers
Assistant Director, Financial Aid
Federal Work Study Coordinator
Kimberly Morris
Director, Financial Aid
Sharon Irby
Director, Human Resources
SOUTHERN CRESCENT TECHNICAL COLLEGE
FEDERAL WORK STUDY PROGRAM
The 1998 Reauthorization of the Higher Education Act (HEA)
established a performance-based organization
to administer the Federal Student Aid programs
at the U.S. Department of Education.
These programs include grants, loans, and work-study to help
students pay for education beyond high school.
SOUTHERN CRESCENT TECHNICAL COLLEGE
FEDERAL WORK STUDY PROGRAM
The FWS Program provides funds, that are earned,
through part-time employment to assist students in financing
the costs of post-secondary education
SOUTHERN CRESCENT TECHNICAL COLLEGE
FEDERAL WORK STUDY PROGRAM
Amount of funds available are subject to change each year
Number of positions available for the college are determined by
the amount of available funding
SOUTHERN CRESCENT TECHNICAL COLLEGE
APPLYING FOR & OBTAINING FWS POSITIONS
Submit request with following information:
 Job Description
 Work Schedule
 Campus Location
 Physical Demands of Job
 Student Qualifications
SOUTHERN CRESCENT TECHNICAL COLLEGE
STUDENT ELIGIBILITY
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Full-time student with 9 or more credit hours
Maintain satisfactory academic progress
Receive Pell Grant
Determined eligible by Financial Aid
Receive a Financial Aid award letter
SOUTHERN CRESCENT TECHNICAL COLLEGE
RETURNING STUDENTS
 Supervisor may request returning student be re-assigned to
same department
 Student may request to be re-assigned to same department
 Student must re-apply for financial aid
 Student must re-apply for same position
SOUTHERN CRESCENT TECHNICAL COLLEGE
WAGES AND TIME SHEETS
Students
 Paid $8.00 an hour
 Work up to 20 hours per week only
 Work a regular established schedule
 Are NOT allowed to work between academic terms
 May NOT earn more than their established financial need
SOUTHERN CRESCENT TECHNICAL COLLEGE
WAGES AND TIME SHEETS
 Must submit a monthly time sheet
 Timesheets must be signed by supervisor and/or FWS
Coordinator
 Timesheet must be submitted to FWS Coordinator
SOUTHERN CRESCENT TECHNICAL COLLEGE
WAGES AND TIME SHEETS
 Timesheets cannot reflect hours during a student’s
scheduled class time
 Students should work and report time in 15 minute
intervals
 Must have 30 minute break if working a 10-hour day
SOUTHERN CRESCENT TECHNICAL COLLEGE
WAGES AND TIME SHEETS
Timesheets are due by the 15th of each month!!!!
Student will get paid the
following month if timesheet is
submitted after the 16th!
SOUTHERN CRESCENT TECHNICAL COLLEGE
PERFORMANCE EVALUATION
Each student must receive a performance evaluation at
the end of each academic term
Discuss any problems with student if performance is not
satisfactory
Students are here for academic reasons first!
SOUTHERN CRESCENT TECHNICAL COLLEGE
POSITIVE DISCIPLINE
Supervisors should discuss problems concerning job
performance with student. If no improvements are shown:
 Contact FWS Coordinator about student’s problem with
attendance, performance, and/or conduct
 Document student’s performance on Positive Discipline
form
 Meet with student and FWS Coordinator
SOUTHERN CRESCENT TECHNICAL COLLEGE
YOUR ROLE AS A SUPERVISOR
Be sure your FWS student worker knows:
 Established work hours
 Job expectations
 How to perform job tasks
 Departmental procedures
 Departmental dress code
SOUTHERN CRESCENT TECHNICAL COLLEGE
YOUR ROLE AS A SUPERVISOR
 Advise student who to call if they are unable to come to work
or if they are late
 Advise student who to report to if you are not going to be
there
 Ensure student has sufficient amount of work
 Monitor and control hours worked
 Know payroll process (when timesheets are due)
 Review student’s timesheet before signing it
 Advise FWS Coordinator if student is no longer working
SOUTHERN CRESCENT TECHNICAL COLLEGE
YOUR ROLE AS A SUPERVISOR
Contact the Federal Work Study Program Coordinator
with any questions regarding your students
Monique Flowers
mflowers@sctech.edu
770-229-3088
SOUTHERN CRESCENT TECHNICAL COLLEGE
FEDERAL WORK STUDY PROGRAM
Thank you!
SOUTHERN CRESCENT TECHNICAL COLLEGE
Southern Crescent Technical College
FEDERAL WORK STUDY
SUPERVISOR ORIENTATION
SHARON H. IRBY
DIRECTOR, HUMAN RESOURCES