Disaster Management Working Group Meeting
Date: Friday, June 17, 2011; 14:00 – 17:00
Venue: NGO-RC Meeting room
Chair: Yen, HFHV - Notetaker: Phuong, HFHV (Habitat for Humanity Vietnam)
Meeting Agenda
No.
1
Time
14:20 – 16:30
Key Points
Update on work plan
tasks
Discussions
UNDP (Miguel)
Refresher session on contingency plan
o Presentation contents: objective of plan, table of contents of
contingency plan, 6 general protocols for DMWG members,
scenarios and actions to be taken, preparedness for interagency joint rapid needs assessment, preparedness action,
annexes
o Plan was reviewed last year and approved in November 2010
and has not been tested in an emergency yet. Plan is to be
updated annually.
o Comment: Annex 2: DMWG members list needs to be
updated annually
o Comment: During next DMWG meeting, members to share
how they use and integrate the plan into their organization
Oxfam
Refresher on DMWG joint rapid assessment
o Presentation contents: Objectives, Joint rapid assessment –
What?, How – tools and methodologies, JRA – When?,
Achievements, Challenges
o In addition to government reports, NGOs provide more
comprehensive picture (humanitarian needs): detail on
vulnerable groups and gender issues
o Question: Has anyone been designated for security and safety
for JRA? Suggest someone from team to be nominated to
manage safety of team. Answer: No specific guidelines or
person. Need to consider accessibility and safety of location.
o Question: do we need to update the tools and templates?
Answer: check with the members of the JAT/DMWG core
Actions forward
UNDP: to send contingency plan to
DMWG members
Chair: to circulate JAT member list
to DMWG so this can be updated
CARE (Richard): to get input from
JAT member list for items to be
included in planning training
session
Oxfam/UNDP: draft TOR for sphere
working group translation
Chair: send email to DMWG asking
for interest, commitment, financial
support, and number of copies
required for sphere handbook
Vietnamese translation
o
Chair
-
members
Comment: UNDP can finance a small planning/orientation
training session for JAT members (including safety and
security). Aim for training in July
Coordination for implementation of DMWG/CCWG joint advocacy
strategy
o More than 60 participants during workshop
o Workshop notes, policy analysis, action plan, draft strategy,
capacity assessment and report to be finalized in end-July
o In July there will be a meeting between core members of the
two working groups to discuss outputs and coordination of
advocacy strategy implementation
o Potential joint advocacy group to coordinate quarterly joint
meetings between CCWG/DMWG
o Some key themes: Capacity of local government, voice of civil
society, integration of DRR/CCA
o Discussion: Merging between DMWG/CCWG:
 Some overlap between group, but also clear
differences (i.e. emergency response, REDD)
 Could have quarterly joint meetings
 Need to consider the different agendas
Oxfam/Chair
Joint initiative for Sphere handbook
o New 2011 sphere handbook has been released
o 1st step is for literal translate sphere handbook to Vietnamese,
then do advocacy work
o Small core group has been set up and first meeting 6th June
o Need permission from sphere project to translate the
handbook, but this should not be an issue
o Need to hire external translation team 4-5 members. UNDP
can finance the translation. Need input from DMWG
members for proof reading and final editing
o Recommend UN NDE help to launch the handbook
o Comment: Mr Tao, IFRed Cross. Need to validate and assess
the need to translate the handbook in Vietnamese. Ideally,
o
o
o
would like the government to take the lead and own the
process.
Comment: UNESCO and MOET will meet next week. Someone
from DMWG could join this meeting and share with them
about the sphere handbook translation
Comment: provide literal translation first, then do context
specific translation later – particularly for the technical
guidelines
Comment: Vietnamese translation is still useful for field staff
of INGOs. Do advocacy work at a later stage, so translation
process is not delayed
Plan
-
2
16:30 – 17:00
Sharing session
Cash transfer programming workshop
o 1st or 2nd week August: national workshop will be organized to
share lesson learnt
World Vision
AADMER Presentation
o ASEAN Agreement on Disaster Management & Emergency
Response (AADMER) is a legally-binding agreement amongst
ASEAN ’ Members States
o Contents: Objectives, key components of AADMER, what has
been done so far, legal documents in Vietnam, training and
knowledge needs assessment, results of TKNA in Vietnam,
observations and other remarks,
o Vietnam lead in these Flagship projects: EWS, integration of
DRR and CCA, safe education facilities
o ASEAN Partnership Group (APG) – consist of 7 NGOs to work
with ASEAN Secretariat. Focus on regional level and 4
countries: Indonesia, Cambodia, Philippines and Vietnam
o Over 200 legal documents related to disaster management in
Vietnam
o Key area: capacity building. Two instruments development –
training and knowledge needs.
o The most needed training topics in Vietnam from last TKNA
Survey: DRR/CC, AADMER, SASOP, CBDRM, Training of
Trainers, hazard mapping, community-based disaster
o
3
17:00 – 17:00
Updates on
organisations
-
monitoring, early warming system, search and rescue,
DALA/DANA, post disaster lessons
Building of ASEAN Coordinating Centre for Humanitarian
Assistance (AHA center) – could assist Vietnam during disaster
season
World Vision:
o New DRR/CCA project in October Hoang Hoa, Quang Xuong,
Thanh Hoa
Attendees
Total: 15 attendees
No
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
Name
Ashton Davis
Le Thi Hoa Mai
Nguyen Thi Yen
Phuong Tang
Amos Doorosos
Robert Franois Garcia
Miguel Coulier
Duong Van Hung
Le Van Duong
Vu Xuan Viet
Tran Thai Binh
Dang Van Tao
Phan Thu Ha
Richard Wrecker
Nguyen Trong Ninh
Organisation
ADRA
Habitat for Humanity Vietnam
Habitat for Humanity Vietnam
Habitat for Humanity Vietnam
World Vision
Oxfam
UNDP
Freelaweer
Wv
Oxfam
Jani / Care
IFRC
NGO Rc
Care International
Plan
Email address
ashton@adravn.org.vn
Mai.le@habitatvietnam.org
Yen.nguyen@habitatvietnam.org
Phuong.tang@habitatvietnam.org
Amosefacesofanotheworld.com
rgarcia@oxfam.org.uk
miguelcaulier@ccfsc.gov.vn
duongvanhung@gmail.com
le_van_duong@wvi.org
Vietvx@ohk.org.vn
ttbinh@care.org.vn
Taovandangngo.yrc.org
haphan@ngocentre.org.vn
Richard@care.org.vn
ninh.nguyentrong@plan.international.org