Saint Leo University
School of Continuing Education
Shirley J. Goeffroy Professional Development Fund
Program Information and Reimbursement Guidelines
Effective September 1, 2008
The Shirley J. Goeffroy Professional Development Fund (PDF) is available
to encourage and support School of Continuing Education faculty involvement in
scholarly activities that will contribute to professional growth and also to enhance
the quality of education available to our students at Saint Leo University.
The PDF provides for faculty reimbursement awards through
recommendations by a School of Continuing Education constituted Professional
Development Committee. Awards will be determined based upon the scholarly
merit of the request, the needs of the University and the needs of the individual.
Professional Development Committee members are elected at the beginning of
the academic year from School of Continuing Education faculty members who
are assigned to Centers within the Virginia Region. The committee consists of
three full-time resident center faculty members who select their own chairman
from the three elected members. A committee member who has completed a
three year term may be reelected to the Professional Development Fund
Committee for successive three year terms. The committee makes grant
recommendations to the Vice President for Academic Affairs and meets four
times per year. Applications are due to the PDF Committee by September 10th,
December 10th, March 10th and June 10th of each academic year. Applications
will be submitted using the Reimbursement Form for Professional Development
Fund (Enclosure 1) for the Shirley J. Goeffroy Professional Development Fund.
The following guidelines for submitting applications for reimbursement from the
Shirley J. Goeffroy Professional Development Fund to the Professional
Development Committee apply:
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Funds are available to both full time faculty (including tenure track and
non tenure track) and to part time faculty (including both annual
contract and adjunct instructors).
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Funds are normally limited to the amounts shown below each year.
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Funds may be used to pay for participation (limitation $2000 full
time/$1400/part time) or attendance at one discipline related
conference or certification workshop (limitation $1400 full time/$1000
part time) per academic year.
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Requests for reimbursement must be accompanied with receipts
indicating payment. Copies of unpaid bills, shipping manifests, or
credit card invoices will not be acceptable as prescribed by Saint Leo
University Travel and Reimbursement Policy.
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If a faculty member has any questions as to whether an item is
reimbursable or not, check with the Business Office or with the
Professional Development Committee before obligating the funds.
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Costs for attending or participating at conferences, presenting papers,
etc. will be submitted using a travel reimbursement report found
at the Saint Leo Portal at:
Internet/ProcurementResources/Travel ExpenseReinbursemantForm/
Starthere
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Funds may be used to pay for subscriptions to discipline related
periodicals (limitation $100 per academic year).
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Funds may be used to pay membership dues in discipline related
professional organizations (limitation two organizations and $200 per
academic year).
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Funds may be used to pay for research grant activities. However, any
research that involves human or animal subjects must have been
approved by the Saint Leo University Institutional Review Board.
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Funds may not be used to support individual coursework or training.
Both are funded through the Vice President for Academic Affairs.
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Funds for research grants are currently limited to $250 per academic
year.
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Fund requests for reimbursement for participation at a conference
must include a copy of the program, documenting claim (i.e.: the paper
presenters, respondent, session chair, panel, or other participation
activities claimed.
-
All other proposals will be considered as submitted by full time faculty
only. However, these applicants must obtain prior approval for any
proposals as outlined in the Faculty Handbook. Special care must be
taken to not obligate or commit funds without advanced approval of
such proposals.
Please note that the process of review through payment will require
approximately six weeks.
Enclosure (1) PDF Application form
Saint Leo University
Division of Continuing Education
Shirley J. Goeffroy Professional Development Fund
Reimbursement Form
Your Full Name___________________________________________
Your Home Address _____________________________________________
Saint Leo E-mail address __________________________________________
Faculty Status (circle one) full time, part time, tenure track, annual contract,
adjunct
Resident Center _________________________________________________
Preferred Telephone Number (
) ________________ Fax(__)____________
Attach: Copy of Curriculum Vita, copy of Receipts for all claimed expenses,
and a Statement of Benefits to Saint Leo University and to the individual.
PDF Category:
______
______
______
______
______
______
______
Participation at a Conference (with documentation)
Attending a Conference
Certification Workshop
Membership Dues
Professional Subscription
Research Activity
Other Grants (Describe):
Other support money provided (how much and by whom) __________________
________________________________________________
Amount requested ___________________ Date ________________________
----------------------------------------------------------------------------------------------------------Resident Center Director’s Recommendation:
Resident Center Director’s Signature______________________ Date ________
----------------------------------------------------------------------------------------------------------Mail form and attachments to:
Dr. Kenneth M. Moss
Chair, SJG Professional Development Fund Committee
Saint Leo University
1481 D Street, Bldg 3016
JEB-Little Creek-Fort Story
Virginia Beach, Va. 23459
Effective September 1, 2008