RESTRICTED
CENTRAL INDUSTRIAL SECURITY FORCE
FUNDS MANUAL
2012
INDEX
1.
Welfare Fund Rules
03 - 25
2.
Risk Cum Saving Fund Scheme
26 - 46
3.
Regimental Fund Rules
47 - 53
4.
Canteen Fund Rules
54 - 60
2
RULES FOR THE ADMINISTRATION OF CENTRAL
INDUSTRIAL SECURITY FORCE WELFARE FUND
1.
SHORT TITLE
These rules may be called the Central Industrial Security Force
Welfare Fund Rules.
2.
DEFINITIONS
In these rules, unless the context otherwise requires :(i)
“Director General" means the Director General of the Central
Industrial Security Force.
(ii)
“Force” means the Central Industrial Security Force.
(iii)
“Fund” means the Central Industrial Security Force Welfare
Fund.
(iv)
“Members” means all Government servants who are in the
service of the force, whether combatized or non-combatized
personnel deployed at various formations/units on deputation to
other departments and those serving on deputation to CISF from
other departments.
(v)
Meaning of “Family”:The term “family” means and includes :(a)
Member’s spouse;
(b)
Sons including step-sons and legally adopted sons;
(c)
Daughter;
(d)
Dependent Brother;
(e)
Un-married or widowed sister dependent on the member.
3
3.
APPLICATION
The benefits of the fund shall be extended to all members subscribing
towards fund.
4.
OBJECT
The object of the fund shall be :(A)
To extend the Out Right Grant to –
(i)
A lumpsum grant of ex-gratia as per enclosed
“Appendix-A” is payable on death of a member of the Force
under any circumstances to the Next of kin of deceased force
personnel for funeral rites etc.
(ii)
The member in case of serious injury or sickness of self or
family requiring prolonged or expensive treatment in cases
of Kidney Transplant, Bye-pass Surgery, Cancer, Brain
Hemorrhage, AIDS, Paralysis of one or more limb or
Amputation of any organ of the body, or any other serious
ailment on the merit of each case. This grant will be 10%
of un-passed medical expenses under Government Rules
subject to maximum as mentioned in “Appendix-A”. The
normal procedure for sanction of such grants will be either
from UWF/ZWF/SWF/CWF as the case may be.
(iii)
To retired CISF personnel for major ailments like Cancer,
Tumour, Renal diseases, Liver, Heart diseases, Kidney
transplantations and life threatening disease for self or
spouse limited to once in life time as per instructions vide
MHA letter No.II-27012/23/98-PF.II/218 dated 8.7.1999 as
given in “Appendix-A”.
(iv)
The Force member sustained injury during active duty will
be paid amount as per “Appendix-A” from Unit Welfare
Fund, Zonal Welfare Fund/Sector Welfare Fund/Central
Welfare Fund. This kind of help, however, can be
enhanced by the President of the fund if the member of the
force is injured in action, Combat with terrorists,
extremists, militants or dacoits, fire – fighting, or during a
violent mob during IS duties depending upon the merits of
each case. If the Unit Welfare Fund is not able to meet
4
such exigency, it will be extended from Zonal Welfare
Fund / Sector Welfare Fund / Central Welfare Fund. In
such cases Unit and Zone must certify that they are not in
a position to meet such exigency due to paucity of their
respective funds.
(v)
The member, at the time of Superannuation/Voluntary
retirement after completion of 20 years service in case of
direct recruits and 10 years in case of re-employment may
be presented with a gift of his choice worth as per
“Appendix-A”. This is to be paid from Unit/ Zonal/ Sector/
Central Welfare Fund. However, in addition to the gift item,
a memento costing as per “Appendix-A” may also be
given.
(vi)
The newly established unit / Bn. /Office, to establish
Welfare Fund for welfare activities to members @ as per
“Appendix-A” per person from CWF.
(vii) The expenditure on organising Barakhana on the occasion
of Republic Day, Independence Day, Raising Day, All India
Police Games, Unit function, Inspection or any other
special occasion be borne by contribution out of Ration
money. The GOs will contribute according to the rate fixed
for diet. Management officials be invited for Barakhana
and expenditure thereon may be met from Non Govt.
Fund.
On the occasion of retirement, expenditure @ Rs.10/- per
person should be made and on other occasions like Sainik
Sammelan, Sabhas etc., it should be restricted to Rs.5/per person.
(viii) To incur TV cable connection and other entertainment
purposes from UWF/ZWF/SWF/CWF.
(ix)
(B)
Any other purpose for betterment and enhancement of the
image of the Force, this option can be exercised only by
President of CWF i.e. DG/CISF and amount to be spent
will also be decided by him.
To sanction loans for the following purposes.
The loans will be sanctioned for the following purposes from
UWF/ZWF/SWF/CWF. The application to CWF should come
through Sector HQrs, if it is not met from the welfare funds of
Unit, Zone or Sector:5
SN
(i)
(ii)
(iii)
(iv)
(v)
(vi)
(vii)
(viii)
(ix)
(x)
Purpose
Meeting expenses incurred in
connection with marriage of
self or his dependents and
Daughter’s engagement
(Once in two years)
Meeting expenses incurred in
connection with illness of self
or dependents
Meeting expenses on higher
education (Once in two years)
(Medical, Engineering, MCA
and
other
Technical
/
Professional
courses,
recognized by the Central /
State Govt. regulatory bodies
such as All India Council for
Technical Education and
Medical Council of India etc.
for self and dependents.
Purchase / Booking of plot/flat
or construction of a house for
his residential use
Cost of repairs of flat/house,
owned by him or his spouse
affected/caused by natural
calamities
Purchase of Computer /
laptop by Force personnel
(Once in four years)
Meeting Funeral expenses in
case of death of his
immediate blood relations
Personnel going on UN
Mission.
Purchase
of
sewing
machine(upto
rank
of
Inspector)
Any other good and bonafide
purpose as decided by the
Managing Committee.
6
Limit of loan
As mentioned in enclosed
“Appendix-A”.
As mentioned in enclosed
“Appendix-A”.
As mentioned in enclosed
“Appendix-A”.
As mentioned in enclosed
“Appendix-A”.
As mentioned in enclosed
“Appendix-A”.
As mentioned in enclosed
“Appendix-A”.
As mentioned in enclosed
“Appendix-A”.
As mentioned in enclosed
“Appendix-A”.
As mentioned in enclosed
“Appendix-A”.
As mentioned in enclosed
“Appendix-A”.
(C)
TO SANCTION TEMPORARY INTEREST FREE LOANS FOR
OFFICIAL PURPOSES:
To sanction interest free loans to members for meeting urgent
expenditure for official purposes.
5.
SOURCES OF FUND
1.
The fund shall be constituted from and supported by:(i) Subscription on half yearly basis (i.e. first half commencing from Apr to
Sep and second half is Oct to Mar) shall be collected from all the members
at the following rates prescribed by the Annual Governing Body Pay band-4
Pay band-3
Pay band-2
Pay band-1
-
Rs. 70/- per month
Rs. 50/- per month
Rs. 30/- per month
Rs. 20/- per month
However subscriptions in respect of personnel retiring from force may
be recovered proportionately.
The rates can be revised in Annual Governing Body Meeting.
(ii)
Donations and grants from the Central or State Governments or other
Government and quasi Government bodies including public
undertakings.
(iii)
Voluntary contributions and donations from private persons or bodies
provided that such contributions or donations will be accepted only
with the approval of concerned IG upto Rs.10,000/- and if the amount
exceeds Rs.10,000/-, the approval of DG will be required.
(iv)
Interest on deposits and other investments as approved by
IAC(Investment Advisory Committee).
(v)
Interest realized on loans granted under CISF Welfare Fund.
(vi)
DG/CISF can review the position of various non government funds in
a Unit / formation and can pass orders for transfer of the same in part
or wholly to UWF/ZWF/SWF/CWF.
(vii)
Donation for the Welfare of CISF children from members of public or
private institutions included NRI may be accepted in the Welfare fund
of the Force with the prior approval of MHA in each case. (Authority
MHA OM No. 27011/09/2002-R&W/ dated 21st August’03.)
(viii) Income generated from different miscellaneous activities pertaining to
Welfare.
7
(ix) Share of Welfare Fund subscriptions to Sectors / Units (except
North Sector)
Formation
To CISF HQrs
To Sector HQrs
To Zonal, DAE /DOS HQrs./GBS (from units under their command)
To NISA Hyderabad
To Units headed by DIsG plants
To Gp. HQrs. (Under their command)
To Units under Gp.HQrs
To Other Units
-
Rate of Share
15%
05%
12%
85%
80%
10%
58%
68%
Share for North Sector will be :Formation
To CISF HQrs
To Sector HQrs
To Zonal, DAE /DOS HQrs./GBS (from units under their command)
To Units headed by DIsG plants
To Gp. HQrs. (Under their command)
To Units under Gp.HQrs
To Other Units
Note :-
Rate of Share
15%
07%
12%
78%
10%
56%
66%
New units are exempted for making any subscription share to higher
formations for first 2 years.
6.
ADMINISTRATION OF CWF (FHQ)
1.
The fund shall be administrated by a Governing Body comprising of 50
members (7 Ex- officio and 43 nominated ) as shown below:(i)
Permanent Ex- Officio members and Office Bearers.
President
Sr. Vice President
Vice President
Secretary
Jt. Secretary
Treasurer
Member
(ii)
Nominated members
-
DG
SDG/ADG (HQrs)
IG(HQrs)
DIG(WEL)
AIG(WEL)
SO/AC(WEL)
AD(Accounts)/AO(Accts)
IG(NS/ES/WS/NES/SS/APS/TS)
-
Two to be nominated by DG
-
Five to be nominated by DG
One AIG/ Sr.Comdt. / Comdt. from each
Sector – 07 (Nominated by IG )
(on rotation )
DIG (from field Units/Zones)
AIG/COMDT
8
DC / AC
SO (Subordinate Officer)
HC
Const
Civilian staff
-
01 from each Sector (Nominated by IG)
01 from each Sector (Nominated by IG)
01 from each Sector (Nominated by IG)
01 from each Sector (Nominated by IG)
One to be nominated by DIG/Wel,FHQR.
Note :- Out of above nominated members, Ladies of different ranks as mentioned
below may be nominated –
GO - 01;
SO - 01; OR’s - 2 to 3
2.
The Governing Body will meet once in a year to transact following business.
(a)
(b)
(c)
(d)
(e)
(f)
(g)
(h)
(i)
(j)
(k)
To review the policies and guidelines about the Administration
of the fund in light of the given objectives;
To review and fix rates of subscription to be paid by each
category of members;
To review the rate of interest on loans
To review the quantum of loans and Outright grant.
Decide about the investment of fund and ratification of
investment of funds made with the approval of DG,CISF.
To approve and ratify the expenditure financed from CWF.
To write off loses, or irrecoverable loans, if any.
To review of Income and Expenditure accounts and balance
sheet of yearly financial account and approve the same.
To review the honorarium being given to person employed for
administration of CWF & other non-government funds.
To review the honorarium being given to Doctors from CWF.
To take a view on any subject brought before the AGB by
any of the members regarding administration of CWF and
Non Government Funds.
3. When the Governing Body is not in session, the various routine matters,
referred to the Force HQrs, shall be disposed off by the Managing Committee of
the Force HQrs. as per fund rules and such disposal shall be brought to the
notice of Governing Body in its meeting. The Managing Committee meeting shall
be held twice a month. Managing Committee at Force HQrs will be constituted
comprising the following :(a)
(b)
(c)
(d)
President
Secretary
Member
Treasurer
-
Dy. Inspector General (Wel)
AIG (Welfare )
AD(Accts) / AO(Accts)
AC/SO (WEL)
4.
In addition to above the President of CWF i.e. DG/CISF can take decisions
beyond the financial powers as stated above in para - 4 i.e (under OBJECT
Head) depending upon the merits of each individual case. Such decision will be
put up for ratification before Annual Governing Body Meeting.
9
7.
ADMINISTRATION OF SECTOR/ZONAL/UNIT WELFARE FUND
1.
Amount placed at Sectors/ Zonal/ Trg. Inst./Res.Bns and Units shall be
administrated by a Managing Committee comprising of 11 (eleven)
members of which four members will hold office by virtue of their official
position. They shall be :(a)
President
(b)
(c)
VicePresident
Secretary
(d)
Treasurer
- Head of the office/ Unit/ Trg. Inst./Res.Bns.
(Whatever be approved designation)
- Second-in-command.
- Gazetted officer (Incharge of Welfare Fund).
If GOs are not available, Inspector/ SubInsp. may be nominated.
- Asstt. Comdt/ Inspector/ Sub- Insp.
Incharge (Welfare)
Note:- The remaining seven members shall be nominated by the President on
the advice of the Vice- President and Secretary for a period of one year
only in such a way that each category of members of the force gets
represented in the Managing Committee.
2.
The Managing Committee shall transact the following business in the light
of general policy and guidelines issued by the Governing Body/ Welfare
Fund Rules:(i)
Sanction of Outright Grant .
(ii)
Sanction of loans to members / unit / office.
(iii) Review of monthly accounts / balance sheet of the fund, and
(iv) Any other business, as authorized by the Governing Body.
(3)
In emergent cases like death, accident etc., the President of the Managing
Committee shall have powers
to sanction Grants/Loan/Advance. In
absence of President, the Vice President may sanction the same. The
payment so made shall be brought to the notice of the Managing
Committee / President in the next meeting for ratification.
8.
SYSTEM OF ACCOUNTS
(1)
The accounting year will be financial year as adopted by the
Government of India (i.e. 1st April to 31 March).
(2)
The treasurer, under the supervision of the Secretary shall be
responsible for the proper maintenance and up-keep of accounts.
10
(3)
The Secretary shall place the monthly account of Income and
Expenditure of the previous month in each monthly meeting of the
committee for the information of the committee members.
(4)
All transactions should be effected through Bank draft / Cheque.
(5)
Governing Body / Managing Committee shall ensure that various
accounts, records and documents of receipt and payments are
properly maintained and that adequate provisions have been made
for systematic, internal checks for proper accounting of receipts
disbursements.
(6) Capital balance of fund will be utilized in the following ratio :10% in Fixed Deposit
30% for Welfare activities
60% for sanction of Loan to members
Note :- Units having surplus money in welfare fund may go for
investing funds more than 10%. In no case, it should exceed 15% of funds.
(7)
Reconciliation of accounts should be done on monthly basis.
(8)
All money in the fund at all level i.e. FHQ, Sector, Zone & Unit in
excess of normal requirement or atleast 10% of capital balance shall
be invested in fixed deposits with any Nationalized Banks/Post
Offices. However newly inducted units need not invest FD for first
two years.
(9)
An account in the name of the fund will be opened with any
Nationalized Bank.
(10) The Bank account will be operated atleast by two office bearers
jointly. It may be noted that no officer will open an account by name.
(11) All CISF personnel proceeding on deputation will deposit their CWF
subscription annually in advance at Force HQrs. In case there is a
default in payment, the individual will not be extended any benefits.
Regarding the incoming deputationists, no benefits will be accorded if
they do not contribute to the Welfare Fund.
(12) If CISF is withdrawn from any unit, all their non- govt. funds will be
merged with CWF only. Before depositing all such amounts, the
respective Zonal DIG will get the funds audited and ensure that all
outstanding dues have been recovered / regularized in a proper
manner. Transfer of funds will be done along with the proceedings
duly countersigned by the Zonal DIG alongwith details of outstanding
dues ,if any.
11
(13) Applications for Out Right Grant and loan from the fund will be made
in the proforma as shown in Annexure ' A' & 'B' respectively. An
undertaking and two sureties as shown in Annexure ‘C’ will be taken
from all applicants requesting for loan from Welfare Fund.
(14) All applications will be scrutinized by the Treasurer and incomplete
applications returned to the members for rectification etc.
(15) Loan will not be granted to following personnel ;
(i)
(ii)
(iii)
(iv)
(v)
(vi)
Who have not completed 2 years. of service in force. This shall
not be applicable to the employees appointed on transfer or
deputation or contract basis.
Who has applied for discharge;
Who is likely to retire before making good loan/ advance plus
interest thereon.
Subsequent loan may be sanctioned after final payment of the
previous loan/ advance including interest.
Who has not paid his annual subscription.
One application can be entertained at a time.
(16) No member shall stand surety for more than one debtor at a time.
(17) Every loanee will furnish two sureties as under:(a)
Gazetted Officers to Gazetted Officers.
(b)
Other Ranks from equal or higher Ranks.
Note :- If no GO's posted in the Unit then Sureties from SO's may be
obtained from the next below rank.
(18) The committee will decide and sanction the amount of loans.
(19) The Interest will be recovered in installments and should not greater
than the amount of installments for recovery of principal amount. The
recovery can be effected through DDO.
( 20) The rate of interest w.e.f. 01.06.2012 is as under :(a)
(b)
(c)
(d)
Loan sanctioned upto Rs.20,000/Loan sanctioned above Rs.20,000/-and upto
Rs.50,000/Loan sanctioned above Rs.50,000/Loan sanctioned to all UN Mission and
foreign assignments other than Trg. Courses
12
- 5% p.a.
- 7% p.a.
- 7% p.a
- 12% p.a
(21) No interest will be charged for the month in which loan is paid. The
installment due must be paid by each loanee by the 7th of the
month, if he is posted in Delhi or at the station from where the loan
was taken. If he is posted at a station other than Delhi/ Station of
getting loan by the 15th of the month, otherwise it will carry interest
for full month.
(22) In case of default in payment of installments in any particular month
penal rate of interest will be levied only on the outstanding amount
of loan / advance at the time of default as under :(i)
Upto 2 months
-
(ii)
(iii)
(iv)
(v)
Over 2 months to 4 months
Over 4 months to 6 months
Over 6 months onward
Over 12 months onward
-
Grace period in case of leave
Medical/ Course/ Temp. duty
12% p.a.
15% p.a.
18% p.a.
24% p.a.
(23) The President, Vice - President, Secretary, Treasurer and other
Ex- officio members of the Governing Body/ Unit Managing
Committee shall hold office by virtue of their respective official
position in the Force, while other members will be nominated as per
rules, for a period of one year only. No nominated member shall hold
office for the second year in succession.
(24) Although each unit will function independently under the Governing
Body yet the Sector/Zonal/ Unit DIsG will be responsible to keep a
watch on the working of the units under their control.
9.
RECORDS
The following records will be maintained :(i)
Applications file containing applications received for loan / recovery
register.
(ii)
Receipt Book serially numbered.
(iii)
Stock Register.
(iv)
Cash Book.
(v)
Guard file to keep all vouchers etc.
13
10.
(vi)
Minutes book of the proceedings of Governing Body/ Managing
Committee.
(vii)
Miscellaneous correspondence files.
HONORARIUM
The existing rate of honorarium to the cashier (Min. staff ) maintaining
Welfare Fund at Force HQrs, Sector IsG, Zonal/ Plant DIsG, Gp. Comdts.
and units is as under:FHQrs
Sector IsG
Zonal/ Plant DIsG/ NISA
Comdt/ Gp. Comdt/ DCs
ACs/Inspector
11.
-
Rs.300/- p.m.
Rs. 90/- p.m.
Rs. 180/- p.m.
Rs. 180/- p.m.
Rs. 90/- p.m.
AUDIT
(1)
Account of fund shall be audited annually by an auditor appointed out
of a panel of auditors approved by the Governing Body;
(2)
The account of the fund of the field units shall be audited annually by
the concerned Zonal DIG.
(a) Welfare Fund account of the units should be inspected by
IsG/ DIsG and Group Comdts. during their annual
Inspections.
(b) Audit of Welfare Accounts of Sector IG & Zonal / Plant DIsG
and RTCs shall be carried out by Sector IsG as follows -
Formation
North Sector HQrs
West Sector HQrs
Trg. Sector HQrs
South Sector HQrs
Eastern Sector HQrs
North East Sector HQrs
Airport Sector HQrs
All
DIsG
Airports
Zonal
Office/IGI Delhi/DIG(GBS)/SSG
Greater Noida
All RTCs & FSTI
DIsG WZ-1/WZ-II and DAE
HQrs & all Plant DIsG under
To be inspected by
IG/West Sector
IG/North Sector
IG/South Sector
IG/Trg. Sector
IG/North East Sector
IG/East Sector
CISF HQrs, New Delhi
IG/Airport Sector
IG/Trg. Sector
IG/West Sector
14
Western Sector
DIsG NZ-1 HQrs, Delhi/NZ-II
Allahabad and DMRC & all Plant
DIsG under North Sector
South Zone HQ and DOS HQ &
all Plant DIsG under South
Sector
DIG East Zone HQ and all Plant
DIsG under Eastern Sector
All DIsG / Plant DIsG under NE
Sector
12.
IG/North Sector
IG/South Sector
IG/Eastern Sector
IG/North East Sector
FINANCIAL POWERS
As per table enclosed in Appendix’ D’.
13.
GENERAL POWERS AND INTERPRETATION
(1)
The Governing Body shall have full powers to regulate and issue
instructions regarding prescription of forms for various purposes including
accounts records, payment of and rate of subscription from members, amount of
loans, grants, fees, honorarium and advances and their method of recovery or
maintaining accounts or any other matter with view to achieving the objects of the
fund. If any Question arises regarding interpretation of these rules, the decision of
the Governing Body shall be final and binding.
15
ANNEXURE ('A')
FORM OF APPLICATION FOR OUTRIGHT GRANT FROM THE CISF WELFARE FUND
PART-I
Particulars of deceased/invalided subscriber:1.
No.
2.
Rank
3.
Name
4.
Unit and appointment
5.
Length of service
6.
Age and date & casualty
7.
Cause of casualty
8.
Native place
PART-II
Particulars of the family dependents of the subscribers:1.
2.
3.
4.
5.
6.
7.
Name and age of the widow/widows/dependents.
Names and ages of the children
Present residential address:
(a) Details of deceased subscriber's parents
(b) Living or dead.
(c) Are they able and willing to give any temporary or permanent assistance of any
nature(give full details).
School and class in which children are studying.
Present family budget(details to be given, rent of house, education expenses and
food).
Details of any previous relief from the fund.
PART-III
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
Rate of pension/salary (including allowances)
Amount received from or balance on date in GPF.
Amount received from or amount of Life Insurance Policies.
Bank or Post Office Saving Account Balance.
Assets in the shape of bonds or investments.
Extent of landed property.
Particulars of house property.
Yearly Income from (6 & 7)
Whether property is divided or undivided, if undivided, the share of the
widow/dependents.
Amount due from loans.
Amount of debts.
Financial help from any other source.
Special representation, if any.
Date:Place:-
(Signature of applicant)
16
ANNEXURE -('B')
APPLICATION FOR TAKING LOAN FROM CISF CENTRAL WELFARE FUND
1. CISF No.________________________ Rank________ Name__________________
2. Basic Pay plus Grade Pay : Rs._________________
Date of Posting in CISF HQrs & Sec_______________________________________
3. Amount of loan applied Rs._______________________
4. No. of installments in which loan should be recovered______________________
5. Date of superannuation_______________________________________
6. PURPOSE FOR WHICH LOAN IS REQUIRED:(i)
Brother/Sister/Daughter's Marriage:(a)
(b)
(c)
(d)
(ii)
For Higher Education of Self or Children.
(a)
(b)
(c)
(d)
(iii)
(b)
(c)
(a)
(b)
Name of person in whose name the property is held
Relationship of applicant with owner:
Estimated cost or repair and supported documents.
For purchasing Personal Computer:
(a)
(vii)
relation:
Name of the party/firm/agency from whom the plot, house is proposed to
purchase.
Whether permission under CCS conduct Rule obtained or not
Supporting documents:
For repair/renovation/addition/alteration in the house/in case of natural calamities
(a)
(b)
(c)
(vi)
Name of the Patient and relationship:
Details of disease and estimated expenditure.
Supporting documents
For booking/purchase of plot or construction of house for his own..
(a)
(v)
Name of the ward:
Class in which presently studying/passed:
Admission sought for which class/course with details of University/Institute
Supporting documents:
For Medical treatment of self or dependent:
(a)
(b)
(c)
(iv)
Date of Marriage
Place of Marriage (with name & address of the Spouse):
Dependency certificate
Supporting documents like invitation card etc.:
Estimated Cost (Estimate to be enclosed):
For Funeral expenses/Travel by Air in case of death of his /immediate blood
Name and relationship of the deceased with the applicant:
Supporting documents, if any:
17
7.
I, hereby certify that I have no loan/interest outstanding against me as on date. I
undertake to refund the loan installments every month failing which I shall be liable to pay penal
interest and also for disciplinary action. In the event of non-recovery of aforesaid dues prior to
retirement, discharge, dismissal etc. I agree to deduction of the same from my terminal
dues(undertaking attached).
SIGNATURE OF APPLICANT
REMARKS OF THE BRANCH OFFICER:1.
Whether the applicant has applied for discharge________________
2.
Whether applicant is likely to be pensioned off before making good the amount of loan
applied for______________________________________________________________
3.
Recommendation showing the amount Rs._____________________________________
Verified that the information submitted by the individual is correct to the best of my knowledge. If
the loan is sanctioned, the recovery of monthly installments will be made and remitted by 7th of
every month.
SIGNATURE OF THE BRANCH OFFICER WITH OFFICE SEAL
REMARKS OF
CONTINGENT
1.
2.
3.
ASSTT.
COMMANDANT/INSPECTOR-IN-CHARGE
OF
THE
CISF
Whether applicant has taken loan within the last one year, if so when.
Whether any loan/interest is due for recovery from the applicant.
Whether individual has taken loan earlier for the same reason .
SIGNATURE OF ASSTT. COMMANDANT/ INSPECTOR-IN-CHARGE
CONTINGENT.
OF
CISF
PRESIDENT /VICE-PRESIDENT'S ORDER
Sanctioned Rs._________________________-(Rupees______________
___________________________) to be recovered in ____________installments.
SIGNATURE
18
ANNEXURE -('C')
UNDERTAKING
(Applicable to those personnel appointed before 01.01.2004)
I the undersigned hereby undertake to pay all outstanding loans/advances
alongwith interest including penal interest as per CISF Central Welfare Fund Rules. I
further undertake that the entire outstanding amount including the interest/penal interest
pending against me may be recovered from my salary/arrears at source of RMS/RISK
FUND or Govt dues or non-Govt dues etc. in case of my death of disappearance or
lunacy or imprisonment or dismissed or retired or default to repay due to any other
reasons/whatsoever.
The aforesaid mode of recovery shall in no way prejudice of effect the exercise by
the Governing Body of any of the rights or remedies available by the law or by this
undertaking.
Place:
Signature
Name
Rank
CISF No.
Unit
I, hereby, undertake to pay the 50% of
loan/advance and interest in respect of
above individual or any outstanding
amount on account of the above
loan/advance from my salary in case he
fails to repay the same and it may be
recovered from my salary/arrears or Govt.
dues/Non-Govt dues at the discretion of
the Governing Body of Central Welfare
Fund.
I, hereby, undertake to pay the 50% of
loan/advance and interest in respect of
above individual or any outstanding
amount on account of the above
loan/advance from my salary in case he
fails to repay the same and it may be
recovered from my salary/arrears or Govt.
dues/Non-Govt dues at the discretion of
the Governing Body of Central Welfare
Fund.
SURETY NO. 1
SURETY NO. 2
Signature
Name
Rank
CISF No.
Unit
Signature
Name
Rank
CISF No.
Unit
(For a GOs sureties given by other GOs will be valid. For SOs & other ranks sureties
should be of the same rank or above of the person taking the loan)
(Applicable to those personnel appointed on or after 01.01.2004 Under New Pension Scheme)
I.
An undertaking from the applicant that the balance amount of Welfare loan may
be adjusted / recovered out of dues accrued to him under NPS / Risk Premia Fund and
pay and allowances etc. that may be payable to him, in the event of his leaving the CISF
by resignation, retirement, removal or dismissal from service.
19
II.
An undertaking from both the witnesses that he / she will pay the amount of
Welfare Fund loan outstanding against No.______________, Rank_______, Name
_________ on his leaving the CISF by resignation, retirement, removal or dismissal from
service etc.
COUNTERSIGNED
Unit Commander/AIG(in Zone/Sector/FHQ)
Signature
Name
Rank
CISF No.
Unit
(Stamp of the Unit Commander)
20
APPENDIX-“D”
FINANCIAL POWERS
FINANCIAL POWER FOR CENTRAL WELFARE FUND.
Authority
(i) DG CISF
Full
Full
Out Right Grant
Write Off
and expenditure
Full
Full
(ii) SDG/ADG CISF
Sr. Vice-President
(iii)Managing
Committee
(iv) Vice -President
IG(HQrs)
Rs.1,00,000/-
Rs.1,00,000/-
-
-
Full
-
-
-
As admissible
under rules with
a
ceiling
of
Rs.80,000/-.
to be ratified by
M.C.
As admissible
under rule with
a
ceiling
of
Rs.50,000/to be ratified by
M.C.
As admissible
under rule with
a
ceiling
of
Rs.20,000/to be ratified by
M.C.
Upto Rs.80,000/to be ratified by
M.C.
-
Upto Rs.50,000/to be ratified by
M.C.
-
Rs.20,000/to be ratified by
M.C.
-
(v) Secretary
DIG(Welfare)
(vi) Joint Secretary
AIG(Welfare)
Loan
Advance
21
Appendix-D(Contd)
FINANCIAL POWER FOR SECTOR WELFARE FUND
Authority
Loan
Advance
(i) Managing
Committee
Full
Upto Rs.50,000/-
(ii) President
As admissible under Upto Rs.80,000/- to
rules upto
be ratified by M.C.
Rs.80,000/- &
to be ratified by M.C.
(iii) Vice President
(iv) Secretary
-
-
Out Right Grant and
expenditure
As admissible under
rules with ceiling of
Rs.15,000/-. Reasons
to be recorded in
writing and send to
FHQ for DG's perusal.
Write Off
Upto
Rs.4,000/-.
For writing
off dues
from lower
formations.
Upto Rs.20,000/to be ratified by M.C.
Reasons
to
be
recorded in writing
and send to FHQ for
DG's perusal.
-
FINANCIAL POWER FOR ZONAL / PLANT /DAE /DOS /NISA/GBS WELFARE FUND
Authority
Loan
Advance
(i) Managing
Committee
Full
Upto Rs.40,000/-
(ii) President
As admissible under Upto Rs.50,000/rules with ceiling of to be ratified by M.C.
Rs.50,000/to be ratified by M.C.
(iii) Vice-President
(iv) Secretary
-
-
22
Out Right Grant and
expenditure
As admissible under
rules with ceiling of
Rs.10,000/-.
Reasons
to
be
recorded in writing
and send to FHQ for
DG's perusal.
Write Off
Upto
Rs.2,500/-.
For writing
off
dues
from lower
formations.
Upto Rs.10,000/to be ratified by M.C.
Reasons
to
be
recorded in writing
and send to FHQ for
DG's perusal.
-
Appendix ’D’(Contd)
FINANCIAL POWER FOR GP.HQRS/RES.BNS /TRG. INST. / UNITS HEADED
BY COMMANDANT
Authority
Loan
Advance
(i) Managing
Committee
Full
Upto Rs.30,000/-
(ii) President
As admissible under Upto Rs.30,000/rules with ceiling of to be ratified by M.C.
Rs.20,000/to be ratified by
M.C.
(iii) Vice President
(iv) Secretary
-
-
Out Right Grant and
expenditure
As admissible with
ceiling of Rs.2000/-.
Reasons
to
be
recorded in writing
and send to Sector
HQ for IG's perusal.
Write Off
Upto
Rs.500/For writing
off
dues
from lower
formations.
Upto Rs.2000/to be ratified by M.C
& reasons to be
recorded in writing
and send to Sector
HQ for IG's perusal.
-
FINANCIAL POWER FOR UNITS HEADED BY DEPUTY COMMANDANT
Authority
Loan
Advance
(i) Managing
Committee.
Full
Upto Rs.10,000/-
(ii) President
As admissible under Upto Rs.10,000/rules with ceiling of to be ratified by M.C.
Rs.6,000/to be ratified by M.C.
(iii) Vice President.
-
-
23
Out Right Grant and
expenditure
As admissible under
rules with ceiling of
Rs.1000/- Reasons
to be recorded in
writing and send to
Zonal HQ for DIG's
perusal.
Write Off
Upto
Rs.300/-.
For cases
refer to it
by
AC
Units.
Upto Rs.1000/to be ratified by M.C.
& Reasons to be
recorded in writing
and send to Zonal
HQ for DIG's perusal.
-
Appendix’D’( Contd)
FINANCIAL POWER UNIT HEADED BY ASSISTANT COMMANDANT.
Authority
(i)
Managing Full
Committee.
(ii) President.
(iii)
President.
Loan
Advance
Upto Rs.5,000/-
As
admissible Upto Rs.5,000/under rules with to be ratified by M.C.
ceiling
of
Rs.4,000/to be ratified by
M.C.
Vice -
Out Right Grant and
expenditure
As
admissible
under rules with
ceiling of Rs.600/Reasons
to
be
recorded in writing
and send to Zonal
HQ for DIG's perusal.
Upto Rs.600/to be ratified by M.C
& reasons to be
recorded in writing
and send to Zonal
HQ for DIG's perusal.
-
Write Off
N O T E : The power of writing off will be exercised by next higher formation and
in no case the power of writing off will be exercised by a formation/unit
for its own dues.
24
Appendix – A
S.No.
Para
Head
Sub-para
Amount
1.
4
Object
A(i)
Rs.15,000/-
2.
4
Object
A(ii)
Rs.50,000/-
3.
4
Object
A(iii)
Rs.50,000/-
4.
4
Object
A(iv)
Rs.10,000/-
5.
4
Object
A(v)
6.
4
Object
A(vi)
Rs.1,500/- for gift and Rs.300/- for
memento
Rs.500/- per person
7.
4
Object
A(vii)
According to rate fixed for per diet
8.
4
To sanction loans
B(i)
9.
4
To sanction loans
B(ii)
10.
4
To sanction loans
B(iii)
Four months basic plus Grade pay
or as decided by the Managing
Committee according to availability
of
fund
recoverable
in
15
instalments.
Six months basic plus Grade pay or
as decided by the Managing
Committee according to availability
of
fund
recoverable
in
20
instalments.
PB-1 – Rs.1 Lakh(Maximum)
The rate of interest will be –
For Male ward – 6% p.a.
For Female ward- 4% p.a.
11.
4
To sanction loans
B(iv)
12.
4
To sanction loans
B(v)
13.
4
To sanction loans
B(vi)
14.
4
To sanction loans
B(vii)
15.
4
To sanction loans
B(viii)
16.
4
To sanction loans
B(ix)
17.
4
To sanction loans
B(x)
25
(Recoverable in 15 instalments).
(Maximum)
Rs.50,000/from
UWF/ZWF/SWF/CWF
(Recoverable in 30 instalments).
(Maximum)
Rs.50,000/from
UWF/ZWF/SWF/CWF
(Recoverable in 30 instalments).
Rs.25,000/from
UWF/ZWF/SWF/CWF
(Recoverable in 25 instalments)
Rs.5,000/(Recoverable in 10 instalments).
Rs.30,000/(Recoverable in twelve installment)
Rs.2,500/Four months basic plus grade pay
(Maximum).
RISK-CUM-SAVING FUND SCHEME
THE BACKGROUND
The CISF Central Welfare Risk Premia Fund Scheme introduced w.e.f. 0I-06-1986
and revised w.e.f. 1-9-89 was meant for providing financial assistance to the families of
personnel who die while in service and to those who are medically boarded out of service
on account of invalidation. There was also a provision for refund of the amount of
subscriptions with the prescribed percentage of bonus to the personnel retiring from
service or leaving the Force on some other grounds. In order to provide relief to the
personnel leaving Force on retirement, the Risk Premia Fund Scheme was modified to
Risk Premia cum Medical Assistance cum saving scheme 1997 (RMS 1997) which
provided monthly pension for life after payment of subscription over 20 years. As the
experience of around five years showed that the scheme 1997 (RMS 1997) was not
viable, a decision to revise the said scheme i.e. "CISF Risk-premia-cum-
Medical Assistance-cum-saving scheme 1997" was examined by the
Governing Body of Welfare Funds held on April 24, 2002 and the core committee of
CWF has approved the Risk Premia-cum Saving Scheme 2002 wef. 01.08.2002.
The annual meeting of the Governing Body of Welfare Funds was held on
24-Apr-2002. The Governing body examined the sustainability of the scheme "CISF
Risk-premia-cum-Medical Assistance-cum-saving scheme 1997". With this purpose,
the Governing Body also examined the inflow and outflow of the RMS Fund in depth, and
found that the outflow is much higher than the inflow. Also, the scheme will not be able to
sustain this trend and will collapse, if allowed to run in its present form. In sequel the core
committee of CWF approved the Risk Premia -Cum -saving fund scheme-2002 w.e.f.
01.08.02.
The rules have therefore been amended as under:-
26
2.
PRELIMINARY
A)
The re-framed Rules may be called the Revised Central Industrial Security Force
Risk Premia cum Saving Scheme Rules -2002. In short the scheme has been titled as
'RS-2002'. This is to provide for the constitution and Regulation of a Private Fund to be
known as (CISF-RS Fund) for providing financial assistance to the families of CISF
Personnel who die while in service and to those who are invalidated out of service or
retire from service on attaining the age of superannuation or leaving the Force otherwise.
The benefits under this scheme may be termed as "LUMPSUM PAYMENT" to the
members or their spouse or their nominee.
(B)
This scheme came into force with effect from 1 AUGUST 2002 and the existing
CISF Risk-premia-cum-Medical Assistance-cum-saving scheme 1997 be merged with
this scheme. All assets and liabilities of the existing CISF Risk-premia-cum-Medical
Assistance-cum-saving scheme 1997 to be transferred to the revised scheme with effect
from the date of its inception.
3.
DEFINITION
(i)
'RS' means Revised Central Industrial Security Force Risk Premia cum Saving
Scheme Rules -2002.
(ii)
'Year' means the FINANCIAL YEAR i.e. April to March.
(iii)
'Member' means serving personnel (including deputationists) who are
subscribers to the scheme.
(iv)
'Spouse' means legally wedded husband/wife of a valid marriage of the
member.
(v)
'Fund' means the CISF RS Fund.
(vi)
'Principal Beneficiary' means a member who has by virtue of his service and
contribution become eligible to the benefits of the Fund/Scheme.
(vii)
'First Nominee' means the legally wedded spouse of the Principal Beneficiary
in case of a married member or father/mother in case of a bachelor member,
to whom the benefits shall accrue on the demise of the principal beneficiary.
(viii)
'Second Nominee' means such nominee nominated by the Principal
Beneficiary for receiving the benefits of the scheme in the event of the death of
both the principal beneficiary and First nominee.
(ix)
'Bonus' means the amount to be paid in addition to the subscription paid by
the subscriber towards the schemes applicable at that time, i.e., CISF Risk27
premia-fund-scheme 1986 and CISF Risk-premia-fund scheme 1989 (which
were in existence from June 1986 to May 1997).
(x)
'Compounded interest' means interest with prevailing rate of SBI(1 year
deposit)/ GPF whichever is less on the subscriptions to be compounded
annually i.e. during April each year.
(xi)
'Saving Element' means part of subscription @ Rs. 70/-p.m. out of
subscription of Rs 120/- p.m. w.e.f. 01.03.2010.
(xii)
'Risk Element' means subscription @ Rs. 50/- p.m. paid by the subscriber
towards the scheme to cater for the lumpsum benefits payable in the event of
death or invalidation out of service of a member of the scheme.
(xiii)
'Fund
Pass
Book'
means
the
book
for
keeping
records
of
payments/subscriptions made by the member towards the scheme.
the
The
subscription paid towards the existing scheme will also be recorded therein
duly signed by respective DDO.
4.
ELIGIBILITY FOR MEMBERSHIP OF THE FUND
All members of the CISF including civilian employees and personnel on
deputation to other organizations are eligible to become the members of the Fund.
Personnel on deputation to CISF from other Departments /Govt. will be refunded Saving
Element with compound interest and prescribed Bonus applicable on the on the date of
leaving CISF.
In case both husband and wife are the members of the Force both are eligible to
become members of the scheme.
5.
GENERATION OF FUNDS/CREATION OF CORPUS
The corpus of the fund would be created in the following manner:(I)
By Quarterly Subscription
Every member will contribute a sum of Rs. 120/- per month as subscription during
his period of Government service till such time that he retires or leaves the service. The
amount of Rs. 120/- per month will be subdivided under two heads i.e Saving Element @
Rs. 70/- and Risk Element @ Rs.50/-. While Saving Element is refundable in the shape
28
of lumpsum, the Risk Element will be utilized to meet the expenditure on account of
death/lnvalidation /missing etc. This also includes the administrative cost i.e. expenditure
related to running the scheme.
ll)
By Merger of Assets of Risk Premia cum Medical Assistance cum saving
scheme 1997
An amount of approx. 157 crores held in the name of DG CISF RS Fund form the
INITIAL CORPUS OF THE FUND which is utilized for payment of liabilities of RS Fund
and refund of contributions with bonus. The bank account and Cash Book being
maintained for this Fund will continue to be maintained.
(III)
By Earning Interest on Deposits:The contributions received from members will be invested in Banks/Post Offices
with a view to earn maximum possible but safe interest on the holdings.
6.
RELIEF UNDER THE SCHEME
In Case of death / missing and invalidation out of service with 100% disability.
Lumpsum grant of Rs.5,00,000/- (w.e.f. 01.01.2009) on death to NOKs of the
deceased member of the Force and an additional financial assistance of Rs.2.50
Lakhs to living parents of personnel killed in Action (w.e.f. 01.04.2009).
In the case of missing personnel, the benefits of scheme of Rs.5,00,000/- will be
paid at the rate prescribed at the time of occurrence as under:-
i) To be paid in 4 installments.
The first installment of Rs.1,25,000/- (w.e.f.
01.01.09) will be payable only after completion of 3 years from the date of
missing.
ii) Rest in three installments of Rs.1,25,000/- each will be made in next three years
after receipt of the report from Police/NOK.
In case of invalidation out of service with disability below 100%.
(i) Lumpsum grant to Invalidation for 81% and above is Rs.5,00,000/- (w.e.f 1.1.09)
29
(ii) Lumpsum grant to Invalidation for 51 - 80% is Rs.3,25,000/- w.e.f 16.5.12.
(iii) Lumpsum grant to Invalidation upto 50% is Rs.2,00,000/- w.e.f 16.5.12.
Personnel retiring from service / dismissed / discharged / removed from service etc.
Refund of Saving Elements of contributions with compound interest as decided by the
competent authority will be refunded to the members on leaving the scheme.
Note:(i)
The beneficiaries of the Risk Premia Fund scheme (applicable from June 1, 1986
and subsequently modified w.e.f. Sept.,1989) will be given subscriptions with 25-55% bonus
on the last balance and the Saving Elements of contributions will also be refunded to the
beneficiaries. All CISF personnel should be member of RS Fund scheme.
In case, the
individual wants to a member of the fund on re-instatement it can be done retrospective,
otherwise he may be enrolled a fresh member of the Fund so that he is covered by benefits of
RS Fund.
(ii)
The saving elements has been merged in lumpsum amount of Rs.5,00,000/- w.e.f.
01.03.2010 in case of death, missing and invalidation.
b)
THE RELIEF UNDER THE revised scheme will ACCRUE ONLY TO THOSE cases
of death, invalidation and leaving the Force for any reason after the introduction of the
scheme, WHO MAKE AT LEAST ONE PAYMENT TOWARDS THE REVISED SCHEME. All
cases of retirement or leaving the force on any ground occurring till the introduction of revised
scheme will be governed by the provisions of the existing RMS 1997.
7.
DISQUALIFICATION
A MEMBER STANDS DISQUALIFIED from the membership of the Fund, if he
FAILS TO PAY THE SUBSCRIPTIONS REGULARLY.
A member who could not pay his subscriptions for any reason may be allowed to
pay the same within a period of six months in one lumpsum together with a penalty of
Rs. 5/- per instalment per quarter. This permission may be granted by the Unit Comdt.
keeping in view the circumstances under which the contributions could not be paid
regularly.
This permission may be accorded only after ensuring that the member
concerned was alive on the date of payment of the arrears. In no case, this facility may
be used to give benefits of the Scheme to the dependents of the individual who might
have died during the pendency of the disqualification for non-payment of subscriptions
regularly. Similarly, this may not be utilised for granting benefits to the members who
30
have been invalided out of service during the pendency of disqualification for nonpayment of the subscriptions regularly.
8.
OPERATION OF ACCOUNTS
An account in the name of DG CISF RS fund will be opened with a Nationalized
Bank and will be operated jointly by AIG(Wel) and SO(Wel). In the absence of any one
of the above said two officers the accounts will be operated by AC(Admn) with one out of
the above said two officers. Specimen signatures of all the three officers namely AIG
(Wel), SO(Wel) and AC(Admn) will be sent to the bank under the signature of DIG(Wel).
Separate heads will be maintained in Cash Book for Risk Element and Saving Element.
The existing Bank Accounts and cash Book will also continue to be maintained and all
payments to the beneficiaries of Existing scheme as well as the refund of contributions
with interest decided by the competent authority to retiring personnel will be paid out of
this amount.
9.
AUDIT OF THE FUND
THE FUND SHALL BE AUDITED ON ANNUAL BASIS by a reputed Chartered
Accountant. The audit must be completed before the annual Governing Body Meeting of
the Fund and the audit report shall be placed before the Governing Body during its
annual meeting for consideration and approval. Internal audit of the fund may also be
carried out by the Internal Audit Team of CISF as and when desired by the President.
10.
GOVERNING BODY OF THE FUND
(1)
The fund shall be administrated by a Governing Body comprising of 50
members (7 Ex- officio and 43 nominated ) as shown below:(i)
Permanent Ex- Officio members and Office Bearers.
President
Sr. Vice President
Vice President
Secretary
Jt. Secretary
Treasurer
Member
-
DG
SDG/ADG (HQrs)
IG(HQrs)
DIG(WEL)
AIG(WEL)
SO/AC(WEL)
AD(Accounts)/AO(Accts)
(ii)
Nominated members
IG (NS/ES/WS/NES/SS/APS/TS) - Two to be nominated by DG
(on rotation )
DIG (from field Units/Zones)
- Five to be nominated by DG
AIG/COMDT
- One AIG/ Sr.Comdt. / Comdt. from
each Sector – 07 (Nominated by IG )
31
DC / AC
SO (Subordinate Officer)
HC
Const
Civilian staff
-
01 from each Sector (Nominated by IG)
01 from each Sector (Nominated by IG)
01 from each Sector (Nominated by IG)
01 from each Sector (Nominated by IG)
One to be nominated by DIG/Wel,FHQ.
Note :- Out of above nominated members, Ladies of different ranks as mentioned
below may be nominated –
GO - 01
SO
- 01
OR’s - 2 to 3
2.
The Governing Body will meet once in a year to transact the following
business.
(a)
To review the policies and guidelines about the Administration
of the fund in light of the given objectives;
(b)
To review and fix rates of subscription to be paid by each
category of members;
(c)
Decide about the investment of fund and ratification of
investment of funds made with the approval of DG,CISF.
(d)
To approve and ratify the expenditure financed from RSF.
(e)
To write off loses, or irrecoverable dues, if any.
(f)
To review of Income and Expenditure accounts and balance
sheet of yearly financial account and approve the same.
(g) To review the honorarium being given to persons engaged on
honorarium basis for administration of RSF.
(h) To take a view on any subject brought before the AGB by
any of the members regarding administration of RS Fund.
11.
INVESTMENT OF FUND AMOUNT
The amount of the fund in excess of day to day requirement will be INVESTED IN
TERM DEPOSIT SCHEMES WITH A NATIONALISED BANK/POST OFFICE to yield
more and safe interest. The long term investments will be done on the recommendation
of the committee constituted for the purpose which comprises of the following:a.
b.
c.
d.
e.
f.
12.
Vice President (IG/ HQrs)
Secretary ( DIG/Wel )
Jt. Secretary (AIG/Wel)
Any HQrs DIG nominated by DG CISF
AD/Accts
Treasurer (SO(Wel) / AC(Adm).
MEETING OF THE GOVERNING BODY OF THE FUND
The GOVERNING BODY of the Fund will MEET AT LEAST ONCE A YEAR on the
dates to be decided by the President of the Fund. However, it will be only after the close of
32
financial year so that the accounts are audited and the audit report is placed before the
Governing Body for ratification/approval.
13. PAYMENT OF BENEFITS
SO(Wel) / AIG(Wel) will process the cases received from the field formations and
obtain order of DIG (Wel) for making payment. The correspondence on the subject shall be
dealt by SO(Wel) / AIG(Wel). The payments so made shall be put-up before the Governing
Body for ratification.
14. NOMINATION
EACH PERSON JOINING this scheme should immediately on its implementation
SUBMIT HIS/HER NOMINATION IN DUPLICATE as per Appendix 'B' i.e. one for pasting in
his Fund Pass Book and other for keeping in his personal file. An entry for nomination will
also be recorded in the service book of the individual for reference as and when the
necessity arises. The NOMINATION MUST BE WITNESSED by two members giving their
number, rank and name in block capital letters with date of nomination/witness and WILL BE
ATTESTED BY THE CONTROLLING DDO/GAZETTED OFFICER with office stamp and
name in block capital letters. The nomination must be in favour of the members of the family
in order of precedence as contained in the CCS (Pension) Rules 1972. In addition to the first
nominee, second nominee will also be shown in the nomination form with the contingencies
on the happening of which the benefits will be payable to the second nominee. It may be
mentioned that in the case of unmarried members, the nomination made by them will
become invalid on their acquiring a family. In such cases, the benefits will be paid to the
spouse irrespective of nominations in line with Govt. Pension.
15. DEFINITION OF FAMILY
The definition of term Family for the purpose of Revised Risk Premia Cum Saving
Scheme in CISF shall include the following in order of precedence:(A) MEMBER’S SPOUSE (in case of male member, the wife and in the
case of female member, the husband), provided that if a member
proves that his wife/her husband has been judicially separated from
him/her or has ceased under the customary law of the community to
33
which he/she belongs to be no longer a member of the government
servant’s family in the matters to which these rules relate unless the
member subsequently intimates in writing to the Head of Office that
he/she shall continue to the so regarded.
(B) In case of CHILDREN(s) (Son / Daughter), the share of benefit will be
equal to all.
{Note:- Child means a legitimate child (son/daughter) and includes an adopted child
where adoption is organised by personal law governing the member and or
legally.}
(C) FATHER/MOTHER,
provided
member
is
unmarried
or
is
widow/widower and has no child/children.
(D) In case of Brother(s)/unmarried sister(s) wholly dependent on the
member.
16.
DOCUMENTS TO BE SENT FOR SANCTION OF PAYMENT.
The following documents for payment of benefits out of the scheme will be sent to
CISF Hqrs (Welfare Branch) immediately in case of death/ invalidation and within 90
days prior to the date of retirement of the individual. In case of missing personnel the
claim will be sent after expiry of three years period from the date of missing :(a)
Completed pass book duly updated and attested by the DDO.
(b)
Application as per Appendix `A` attached (Part I & II duly completed).
(c)
Copy of the Service Order notifying the date of Struck Off Strength and cause.
(d) Pre-receipts for lumpsum payments, duly affixed with revenue stamp and signatures
attested by a Gazetted Officer.
(e)
Attested copy of medical certificate issued by the Medical Board in case of
invalidation out of service indicating percentage of disability.
(f)
Where the claim is preferred in favour of a person other than the spouse, an affidavit
on a non-judicial stamp paper for Rs.10/- duly attested by a Notary Public / First
Class Magistrate stating that the member died as a bachelor or widow / widower
without leaving any children.
34
(g)
Guardianship Certificate issued by a Court of Law in case the amount is claimed by
the guardian of the minor children.
(h)
(i)
An indemnity bond covering the amount of benefits in the case of missing personnel
claim and for claims by guardians of minor children.
A copy of FIR along with latest Police Report in case of claim preferred for a
missing person.
17.MODE OF RECOVERY
1.
The CONTRIBUTION FROM ALL MEMBERS will be RECOVERED ON
QUARTERLY BASIS for quarter ending February, May, August and November
each year. This shall be the RESPONSIBILITY OF THE UNIT COMMANDER/DDO
TO ENSURE recovery of the quarterly contribution and remittance to FHQ during
March, June, September and December each year.
2.
For PERSONNEL ON LEAVE, TEMP. DUTY, TRAINING etc. the short
amount will be drawn by unit commander from Unit Welfare Fund/Canteen Fund
etc. as a temporary loan and will be recovered/settled by the unit commander at unit
level on joining of individual.
3.
REMITTANCE OF 100% CONTRIBUTIONS AGAINST THE POSTED
STRENGTH of the unit/establishment will be the RESPONSIBILITY of the UNIT
COMMANDERS. The contribution so collected must reach the Fund Cell before
15th of Every Quarter i.e March, June, September & December each year. No
amount in any case will be left or shown outstanding.
4.
Subscriptions @ Rs.120/- p.m. towards the revised scheme will be recovered
from all the members of the Force including deputationists and civilian staff. For the
purpose of effecting recovery of subscriptions, Principals of Training Institutions,
Commandants of independent units/Bns., A.O.(Bill) for FHQ, DDOs of Sector HQrs,
Zonal HQrs., Commandants of Plant Units headed by DIsG, Group HQrs and
Officers-in-charges sub units under respective Group HQrs and others, will be
treated as independent and responsible for implementing the scheme. Each of
them will prepare the summary of subscription of Risk Premia-cum-Saving fund
scheme as per Annexure "A" and send to Section Officer(Welfare), FHQrs along
with Bank drafts. Recovery of subscription may be affected on the basis of posted
strength of the Unit on the last day of the month.
(i) Annexure `A` (Schedule of summary of subscription).
It shall be prepared every quarterly in respect of all the personnel of various
units/offices separately.
The recovery shall be made quarterly on the date of
disbursement of pay for the months of Feb, May, August and November respectively. If a
member of the fund is on leave/temporary duty etc. and recovery on account of
subscriptions cannot be made in a particular month, it shall be drawn from Unit Welfare
fund or canteen fund or regimental fund and the shortfall be made good. The amount so
35
withdrawn may be recovered from individual on joining. If an individual is overstaying on
leave or remains absent and also not paying his subscription regularly will stand
disqualified from the membership of the fund.
He may apply for annulment of
disqualification by paying the amount of arrears in one installment with penalty @ Rs.5/per quarterly per installment. The annulment is permissible only with the approval of
Governing Body/Managing Committee of the fund.
The total amount on account of
subscriptions thus recovered shall be reflected in the schedule of recoveries (Annexure
`A`) indicating the period for which recovery has been made. The amount of subscription
is to be sub-divided in two sub- heads i.e. Risk Element @ Rs.50/- p.m. and Saving
Element @ Rs.70/- p.m. Nominal roll of personnel in whose respect subscription on
account of revised Risk Premia cum Saving scheme 2002 is outstanding, will be
prepared as per Annexure "B" and enclosed with the schedule.
(ii) Remittance of Subscriptions.
The amount of subscriptions towards CISF Central Welfare (Risk Premia-cumsaving) fund so collected shall be remitted to FHQrs by 15th of the month by means of
bank draft in favour of "DG CISF RS Fund" payable at SBI Service branch, New Delhi,
(Code No.7687) or State Bank of Hyderabad, Scope Complex, Lodhi Road, New Delhi
(Code No.2511). The amount of bank draft should tally with the total amount shown in
the statement of summary of schedules of recoveries. No amount shall be shown left as
outstanding except those long OSL/AWL.
18.
MODE OF PAYMENT
LUMPSUM PAYMENT OF SAVING ELEMENT of contributions with compound
interest as decided by the competent authority will be made ON THE DATE OF
RETIREMENT. All out efforts will be made to arrange payment of saving elements of
contributions with compound interest to the personnel who are proceeding on retirement
on attaining the age of superannuation on the last working day of the month in which
retiring. For this the complete papers alongwith Fund Book will be submitted to Force
HQrs three months (90 days) in advance i.e. prior to the date of superannuation
retirement so that individuals can be paid Saving Element on the last working day.
CONTRIBUTION OF LAST THREE MONTHS WILL BE DEDUCTED FROM THE FINAL
36
PAYMENT, IF NOT ALREADY DONE BY THE UNIT, SINCE WE INTEND TO PAY THE
LUMPSUM PAYMENT ON THE LAST WORKING DAY.
19.
MAINTENANCE OF RISK FUND PASS BOOK:-
The existing pass books will be closed showing the amount paid by the individual
towards the RMS'97. The same pass book will be taken into use for recording the
recoveries made towards the revised scheme from the next page. The system of entry
will be the same Rs.80/- under the New Scheme should be made from the next page
and in the beginning the Break-up of subscription i.e. Risk Element and Saving Element
be indicated. The Saving Element will be Rs.50/- and Risk Element will be Rs.30/-.
Since the rate of RS Fund has been revised twice, entries in RS Fund Passbook may be
made as under :From Dec’2008 to Feb’10 –Rs.100/-(Rs.30 Risk element and Rs.70 as saving element)
From Mar’2010 to till date -Rs.120/-(Rs.50 Risk element and Rs.70 as saving element)
It will be ensured that pass book for each and every member of the Fund /Scheme is
prepared and maintained up-to-date. The Head of Office/ DDO of each unit / office will
ensure that all the subscriptions recovered from the individual are recorded therein.
While casting the progressive balance in the individual pass book, its correctness in all
respects must be ensured. The annual subscriptions towards Saving Element will be
granted compound interest as decided by competent authority.
The interest will be
communicated by FHQrs for credit in the pass book to the DDO/Head of Office of Unit,
maintaining the Risk Fund Pass Books.
The individual will be issued an annual
statement of his subscriptions like G.P.F. balance during the month of May each year by
DDO concerned in the given Format at Annexure "C". Unit Commandant/DDO will
issue a certificate in the month of June each year that the Annual statements have
been issued to all members of his unit/Office for the last year.
Whenever, an individual is sent on deputation to another department, his Risk Fund
pass book duly completed and updated should be transferred to FHQ for maintenance by
Welfare branch for the duration of the term of deputation. On his repatriation to CISF,
the pass book may be obtained from FHQ for further maintenance at the unit where the
individual is posted on repatriation to CISF.
37
While the Pass Book is maintained at
FHQrs, it will be the responsibility of FHQ(Welfare branch) to ensure that the proper
records of recoveries are made in pass book. As regards personnel proceeding on
deputations, it has been directed by MHA that henceforth continuity of their membership
to various schemes of their parent organisations should be ensured even during the
tenure on deputation / foreign service to other organisation. The terms and conditions of
deputation shall contain a specific clause to this effect an the lending authority shall
develop a system for ensuring regular recovery from the salary of the force personnel
towards these schemes regularly.
This is to avoid discontinuance of subscriptions
leading to suspension of their membership to such schemes and the consequential
denial of the financial benefits on the happening of some mishap Personnel proceeding
on deputation will be clearly explained that the responsibility for timely / regular payment
of subscriptions will be their own and that the defaulters will be disqualified from the
membership.
THE DISQUALIFIED MEMBER WILL NOT BE ELIGIBLE FOR THE
BENEFITS UNDER THE SCHEME EXCEPT REFUND OF SAVING ELEMENTS with
interest at par with prevailing Post Office term deposit (5 years) rates. Revival of
membership may be considered by the Managing Committee/Governing body of the
Fund on receipt of a written request from the defaulter member agreeing to pay all
outstanding payments in one lumpsum with penalty.
20.
THE FUND CELL
A Fund Cell to be headed by serving Officer of the rank of Section Officer with
adequate experience of accounting matters will be set-up under the overall control and
supervision of the Custodian of the Fund i.e. DIG(Wel). It would be adequately staffed as
per the volume of work. The cell shall consist of a good mix of experienced / retired
personnel who are physically fit and mentally sound and serving CISF personnel. The
personnel selected for manning the Cell should have sound knowledge of accounting
procedure. In order to have proper maintenance of accounts, passbooks & other records
the maximum work of Fund Cell shall be computerised. Hence, computer trained CISF
personnel may also be engaged for Fund Cell.
38
21.
ENHANCEMENT OF BENEFITS
1.
No enhancement of benefits shall be considered by the Governing Body till such
time the same is first vetted by AD(Accounts) and then at least 75% of the
members of the Governing Body agree for the same.
2. The scheme envisages equality of all members in terms of their contributions to
the Fund and the benefits to be derived there from.
Therefore, while
contemplating increase in subscriptions to enhance the benefits to the
beneficiaries the subscription paying capacity of the Constabulary should be the
sole criteria.
22.
INTERPRETATION
Whenever a question arises as to the exact meaning, clarification, explanation of
the effect of any word, term, clause, rule, resolution or ambiguity arising in the reading of
these rules or any of the orders, decisions or awards of the Governing Body, the decision
of the President of the Fund shall be final.
23.
JURISDICTION
All matters of legal disputes shall be under the JURISDICTION OF THE COURTS
AT DELHI.
24.
MISCELLANEOUS
The contributions for covering the Risk element in the scheme have been decided
after taking into account the average death rate per month and invalidations per month.
The arrangements have been made to cater for the benefits in case of mortality rate
increasing and invalidation per month. However, in the event of death/invalidation rate
increasing this limit, the contributions towards the Risk elements will be enhanced
proportionately to cater for the prevailing rate of deaths/invalidations.
39
Appendix -A
APPLICATION FOR GRANT OF BENEFITS OUT OF CISF RISK-CUM SAVING FUND
SCHEME.
(To be filled by the members 3 months before the date of retirement).
PART - I
1. CISF No. Rank &
:__________________________________________
Name of the individual
2. CISF Unit /Estt.
:__________________________________________
3. Date of joining the Scheme
:__________________________________________
4. Date of leaving the Scheme
:__________________________________________
5.
Reason
for
leaving
the :__________________________________________
Scheme
6.
Address
of
nominee/ :__________________________________________
individual where payment is to ___________________________________________
be remitted
___________________________________________
___________________________________________
7. If the nominee is minor, name :__________________________________________
of person to whom the amount __________________________________________
will be paid and his/her address.
__________________________________________
8. Details of banker:a) Name of the Bank
__________________________________________
b) Name of Branch & Code No.
__________________________________________
c) Account Number.
__________________________________________
Place:
Date:
Signature of Applicant.
40
PART - II
1. The above particulars have been verified and found correct.
2. As per Pass Book, the subscriptions paid are as under:-
(a) Subscriptions towards Risk Fund Scheme
Rs.___________From______________
to___________.
(b) Subscriptions towards RS Fund Scheme prior to 31.07.2002
(i) Saving Element @ Rs.30/- p.m.
From _____________ to 31.07.2002. Rs.______________.
(ii) Pension Element @ Rs.40/- p.m.
From _____________ to 31.07.2002. Rs.______________.
(c) Subscriptions towards CISF Central Welfare (Risk Premia-Cum-Saving) Fund
scheme - 2002
(i) Saving Element @ Rs.50/- p.m.
From _____________ to __________ Rs.______________.
3. Designation of the DDO
4. Name of the Bank with IFSC Code No. where bank drafts / RTGS is to be sent.
5. E-mail ID of the Unit.
6. Unit Welfare Fund or RS Fund Account No.
Signatures of Head of Office / DDO
41
PART - III
1. Amount admissible & sanctioned.
a) Risk Fund with bonus.
:
:
b) Saving Elements with interest. :
__________________________________________________________________
Note:-
The application should be supported by a payee's pre-receipt duly affixed with
revenue stamp and attested by Gazetted Officer. In case of invalidation the Pass
Book should be supported by a copy of the certificate issued by the medical
board.
42
APPENDIX "B"
NOMINATION FOR BENEFITS UNDER THE REVISED CISF RISK PREMIA CUM SAVING SCHEME
Name and
address of
first
nominee (s)
(1)
Relationship
Age and date
with
the of birth of first
member of the nominee (s)
scheme
(2)
Share to be
paid to
each
Contingencies
on happening
of which the
nomination
shall become
invalid
(4)
(5)
(3)
Date:____________________
Names, address and
relationship with age
and date of birth of the
person(s) to whom the
right of the nominee
shall pass in the event
of
first
nominee
predecessing
the
member of the scheme
or in consequence of
his/
her
death/
ineligibility in order of
precedence.
(6)
Signature of member of the scheme with date
Name _______________________________
Rank __________ Force No ____________
Witness to the signatures
1. _______________________________________
CISF No, Rank and Name (In block letters)
2. _______________________________________
CISF No, Rank and Name (In block letters)
43
ANNEXURE "A"
SUMMARY OF QUARTERLY SUBSCRIPTION OF RISK PREMIA-CUM-SAVING FUND SCHEME
FOR THE PERIOD FROM________TO ________
NAME OF THE UNIT ______________
Sl.
No
(1)
Posted
strength
Amount
due
(2)
(in Rs.)
(3)
Balance
pending from
last month
(in Rs.)
(4)
Total
amount
due
(in Rs.)
(5)
(3+4)
Amount
sent
(in Rs.)
Interest
sent
(in Rs.)
Grand
Total
(in Rs.)
Balance
in Rs.
Remarks
(6)
(7)
(8)
(6+7)
(9)
(10)
44
Annuxure "B"
NOMINAL ROLL OF PERSONNEL IN WHOSE RESPECT QUARTERLY
SUBSCRIPTIONS ON ACCOUNT OF REVISED CISF RISK PREMIA CUM
SAVING SCHEME 2002 IS OUTSTANDINGYEAR___________________
(TO BE ISSUED BY DDO/ HEAD OF OFFICE)
UNIT/ OFFICE ...................................................................................................................................
SL
Force No.
Rank
Name
(1)
(2)
(3)
(4)
Place:____________________
Dated:____________________
Details of
quarters and
year for which
subscription is
outstanding
(5)
Amount
outstanding
Reasons for
non-recovery,
if any
(6)
(7)
Signature of DDO/Head of Office
Name of Unit
45
Annexure "C"
ANNUAL
STATEMENT
YEAR___________________
OF
RISK-CUM-SAVING-FUND
SCHEME
FOR
THE
(TO BE ISSUED BY DDO)
No.Rank and Name
(1)
Item
(2)
Saving Element
Place:____________________
Dated:____________________
Opening
Balance
(3)
Deposit
during the
year
(4)
Interest
Total
(3+4+5)
(5)
(6)
Signature of DDO/Officer-In-Charge CISF Unit
Name of Unit
46
RULES FOR THE ADMINISTRATION OF CENTRAL INDUSTRIAL SECURITY
UNIT REGIMENTALFUND
1.
SHORT TITLE
These rules may be called the Central Industrial Security Force unit
Regimental Fund Rules.
2.
DEFINITIONS
In these rules, unless the context otherwise requires :-
3.
(i)
“Director General" means the Director General of the Central
Industrial Security Force.
(ii)
“Force" means the Central Industrial Security Force;
(iii)
“Fund” means the Central Industrial Security Force unit Regimental
Fund.
(iv)
“Members” means all Government servants in the service of the
force, whether on uniform or non-uniform posts and includes
personnel on deputation to other departments and those serving on
deputation with CISF from other departments.
(v)
"Unit" means a contingent of the force deployed under a Head of
Office declared as such by the Competent Authority.
APPLICATION
The benefits of the fund shall be extended to all members.
4.
OBJECT
(A)
The object of the fund shall be :-
To streamline the maintenance of all miscellaneous funds under one head
i.e. unit Regimental Fund and to ensure proper maintenance of record as well as
accountability.
All existing funds except Canteen Fund and Welfare fund would be merged
into one fund under CISF UNIT REGIMENTAL FUND.
Minimum serving force personnel will be detailed for running Canteen,
farms, mills, cinema, temple etc. Wards or family of CISF personnel may be
engaged to run such activities.
(B)
Guidelines for Utilization of Unit Regimental Fund -
i)
ii)
iii)
To develop infrastructure for improve of Fund;
To hold Regimental function like Mela, Games, functions etc.
Any other bonafide purpose for the welfare of Force personnel and their
families / wards.
47
5.
SOURCES OF INCOME / FUND
The fund shall be constituted from and supported by :(i)
(ii)
(iii)
(iv)
(v)
The fund will be constituted by merger of Atta chakki fund , Cinema fund,
Band fund, Mandir fund, Mosque fund, Gurdwara fund, Vegetable farm
fund, PCO fund , Gas agency fund , Garden fund, Grocery shop fund,
Poultry fund , Kitchen garden fund, Community hall fund, Cable TV/Video
fund, Tailoring fund, Barat Ghar fund, Nursery school fund, Family welfare
center fund, Computer fund, Beauty parlour fund and any other fund
maintained by the units. No separate fund will be opened without the
permission of DG/CISF.
Donations and grants from the Central or State Governments or other
Government and quasi Government bodies including public undertakings.
Voluntary contributions and donations from private persons or bodies
provided that such contributions or donations will be accepted only with the
approval of the Director General / Sector IsG if the amount is more than
Rs.1,000/Interest on fixed deposits and other investments in Bank/ Postal Accounts.
Profit gained from sales proceedings of items, hire/rental charges etc.
6.
ADMINISTRATION OF UNIT REGIMENTAL FUND
(1)
The fund shall be administrated by a Managing Committee consisting of:(a)
President
(b)
VicePresident
Secretary/
Manager
(c)
(d)
Treasurer
(e)
Line
Committee
Member
(f)
(2)
- Head of the office/ Unit/ Trg. Inst./Res.Bns.
(Whatever be approved designation)
- Second - in- command.
- Gazetted officer (Incharge of Welfare Fund). If
GOs are not available, Inspector/ SubInspector may be nominated.
- Asstt. Comdt/ Inspector/ Sub- Insp. Incharge
(Welfare)
- One Gazetted Officer as President and two
subordinate officers as members.
- One from each other ranks.
The committee will meet once in a month to transact the following business:(a)
(b)
(c)
(d)
(e)
(f)
Review the working of the Fund;
Fix the rates / profit on sales of items etc.
Allocate / invest fund to the unit Welfare Funds.
Review sports / welfare activities to be financed from out of the fund.
Write off of losses, or irrecoverable items / funds, if any.
Review of Income and Expenditure accounts and Balance Sheet of
the fund.
48
7.
FINANCIAL POWERS- (Regimental Fund)
AUTHORITY
FINANCIAL POWER
RECURRING
NON
Write off specific
RECURRING
cases.
Full
Full
DG/CISF
Full
Full
Sector
IG
& Rs 50,000/ p.a.
Rs. 10000/IG(HQrs)
Details
of
expenditure to be
submitted to Force
Headquarters
for
information.
DIsG(Zonal/Pl-ant),
Rs 1,25,000/ p.a.
Up to Rs.75,000/ at Rs. 5000/Director NISA& DIG
one time
Trg/FHQ.
Details
of
expenditure to be
submitted to Sector
IG for information.
Comdt. of Unit & Rs.1,00,000/ p.a.
Upto Rs. 50,000/- Rs. 2500/Principal
of
p.a.
Trg.Institution
To be ratified by the
Managing
Committee.
Details
of
expenditure to be
submitted to Zonal
DIsG.
Dy. Comdt. of Unit
Rs.75,000/ p.a.
Upto Rs. 25,000/- Rs.500/p.a.
To be ratified by the
Managing
Committee.
Details
of
expenditure to be
submitted to Zonal
DIsG.
AC of Unit
Rs.50,000/ p.a.
Upto Rs. 20,000/- Nil
p.a.
To be ratified by the
Managing
Committee.
Details
of
expenditure to be
submitted to Zonal
DIsG.
N O T E : The power of writing off will be exercised by next higher formation and in no
case the power of writing off will be exercised by a formation/unit for its own
dues.
49
8.
SYSTEM OF ACCOUNTS
(1) The accounting year will be financial year as adopted by the
Government of India.
(2) The treasurer, under the supervision of the Secretary shall be
responsible for the proper maintenance and up-keep of accounts.
(3) The Secretary shall place the monthly account of Income and
Expenditure of the previous month in each monthly meeting of the
committee for the information of the committee members.
(4) All transactions should normally be made through Pay Order / Bank
draft / cheque. Cash in hand should be kept at a minimum.
(5) Managing Committee shall ensure that various accounts, records
and documents of receipt and payments are properly maintained and
that adequate provisions have been made for systematic, internal
checks for proper accounting of receipts / disbursements.
(6) Reconciliation of accounts should be done on monthly basis.
(7) An account in the name of the fund will be opened with any
Nationalized Bank.
(8) The Bank account will be operated at least by two office bearers
jointly. It may be noted that no officer will open an account by
name.
(9) Refreshment for Sainik sammelan or any other regimental function /
meeting or visit of VVIP can be expended with the approval of the
Managing Committee. .
(10)Expenditure for betterment and enhancement of the image of the
force can also be met from this fund with the approval of the
Managing Committee.
(11) Cable charges of TV may be incurred from the respective
Regimental fund of FHQ/Sector/Zone/Unit.
(12) No loan /advance will be granted to personnel / members.
(13)The committee will decide and sanction the amounts for expenditure.
50
(14) The President, Vice - President, Secretary, Treasurer and
other
Ex- officio members of the Managing Committee shall hold
office by virtue of their respective official position in the Force, while
other members will be nominated as per rules, for a period of one
year only. No nominated member shall hold office for the second year
in succession.
(15) Although each unit will function independently , the Sector/Zone will
be
responsible to keep a watch on the working of the units under
their control.
(16)
Pujari /Maulvi/Granthi/Priest may be detailed in Mandir, Mosque,
Church, as the case may be with approval of Managing Committee
and religious functions, celebration, festivals and any other functions
as per existing customs will be observed accordingly.
(17) Standing Orders for Brass/Pipe bands of Central Industrial
Security Force will be as follows:(i)
CISF maintains a Brass/Pipe bands which is placed under
administrative
control
of
Commandant
of
units/Battalions/Training institutes. Sector IsG will fix the
strength of the band from available posted strength.
(ii)
The Band is utilized for Republic Day/Raising Day Parade and
other important functions organized/ sponsored by FHQrs.
(iii)
Payment will be taken in advance for actual booking time.
(iv)
15% cancellation charges will be levied on all booking
cancelled by the concerned parties.
(v)
The concerned unit/battalion /Training institutions commander
reserves the right to cancel bookings 72 hours before the
scheduled time. No cancellation charges will be deducted in
case of exigencies of official commitment for a function of the
force.
(vi)
Bands once booked should not be cancelled under normal
circumstances.
(vii)
Transport charge as per Government rules will be charged
from the hiring agency in addition to band hiring charges.
(viii) Halting charges of transport will be charged as per Govt. Rules.
per hour.
51
(ix)
Band will not be hired for overnight functions involving stay of
the band at an outside location without prior sanction of the
concerned unit/Battalion /Training institutions commander.
(x)
Band will not be hired for more than 03 hours for a single
function.
(xi)
Band will generally not to be hired out to places located beyond
50 KM from the location.
(xii)
The band party not to accept any rewards/liquor from the hiring
agency and the band in charge will ensure that the band party
does not consume alcohol before during or after the
engagement.
(xiii) The band will play static / seated and the arrangement for this
will be made by the hiring agency.
(xiv) The band in no case will play while moving with the marriage
party/procession.
(xv)
10% of the earnings are recommended to be given as reward
to the band personnel as measure to inspire/motivate them.
(xvi) The band may be hired out to private/civil agencies with
following charges:BAND RATES AT DELHI / GHAZIABAD
SN.
1.
2.
3.
4.
Particulars
For Serving and retired
CISF personnel including
deputationist and exdeputationist
For Senior officers of
MHA and other CAPFs
Rate
First hour Rs.3,000/-, for second
hour and subsequent hour not
more
than
three
hours
Rs.1,000/- per hour.
First hour Rs.10,000/-, for
second hour and subsequent
hour not more than three hours
Rs.3,000/- per hour.
For Serving State Police First hour Rs.15,000/-, for
Officers
and
Govt. second hour and subsequent
officials
hour not more than three hours
Rs.4,000/- per hour.
For other than above First hour Rs.20,000/-, for
category
second hour and subsequent
hour not more than three hours
Rs.5,000/- per hour.
- 52 -
9.
RECORDS
The following records will be maintained :(i)
Cash Book and ledgers.
(ii)
Receipt Book serially numbered.
(iii)
Stock Register.
(iv)
Draft incoming/outgoing register
(v)
Cheque issue register
(vi)
Guard file to keep all vouchers etc.
(vii)
Minutes book of the proceedings of Committee.
(viii) Miscellaneous correspondence files.
10.
HONORARIUM
The rate of honorarium to the fund clerk and staff maintaining Fund
as under:Fund clerk
11.
-
Rs.50/- p.m.
AUDIT
1. Account of fund shall be audited by an auditor, appointed by Unit
Commander in every month.
2. The account of the fund shall be audited annually by the concerned Zonal
DIG/ Sector IG.
12.
GENERAL POWERS AND INTERPRETATION
1.
The Governing Body of Welfare fund , DG/CISF and Sector IG shall
have full powers to regulate and issue instructions regarding prescription of
forms for various purposes including accounts records, payment of and rate
of profit , honorarium and maintaining accounts or any other matter with a
view to achieving the objects of the fund.
2.
If any Question arises regarding interpretation of rules, the decision
of the Governing Body of Welfare fund shall be final and binding.
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CENTRAL INDUSTRIAL SECURITY FORCE CANTEEN RULES
1. LOCATION AND MANAGEMENT
a) Central Industrial Security Force Unit/Establishment may run a Central Canteen to
cater for the needs of all CISF personnel at the location provided that if more than
one Unit/Establishment are located at one place.
b) The fund shall be administrated by a Managing Committee consisting of :a)
President
-
b)
c)
Vice President
Secretary/Manager -
d)
Treasurer
-
e)
Line Committee
-
f)
Member
-
Head of the office / Unit/Trg. Inst./Res. Bns.
(Whatever be approved designation)
Second – in Command
Gazetted Officer (Incharge of Welfare Fund). If
GOs are not available, Inspector/ Sub-Inspector
may be nominated.
Asstt. Comdt./Inspector/Sub-Inspector Incharge
(Welfare)
One Gazetted Officer as President and two
subordinate officers as members.
One from each other ranks.
The Unit Managing Committee of canteen fund will meet at least once in a month on
a date to be decided by the President of the respective committees. The following criteria
may be adopted:i) The Managing Committee of the Canteen Fund shall decide about welfare activities to be
financed out of the fund.
ii) The Managing Committee shall decide items/materials to be purchased and issue
instructions regarding various business transactions /welfare activities. Hence, the purchase
shall be made subject to final approval of the Managing Committee.
iii) While submitting proposal for Admn./Financial sanction, the Managing Committee may
specify details of each item to be purchased including cost of the item as well as status of the
Canteen Fund.
iv) In case the expenditure exceeds more than the financial powers of Unit Managing
Committee, it may recommend with details to the appropriate higher authority for necessary
financial approval.
2.
OBJECT
The object of the Canteen is to provide general stores required for daily use for sale at
cheaper rates to the members of the Force and bonafide consumers.
3.
PROCEDURES AND MEDIUM OF BUSINESS:-
All commodities will be sold on cash payment. The word “Administrative Charges” should be
used in place of word “Profit”. 2% uniform administrative charges be applicable in all the
formations. The Canteen Fund profit will be utilized for the following welfare measures.
54
a) For improvement and maintenance of OR’s mess, SO’s Mess, and transit camp
mess.
b) Purchase of computer for training of families /wards of CISF personnel, to be installed
in Family Welfare Centre or similar premises of unit, within convenient approach and
access of the wards/ families.
c) Purchase of books for unit library.
d) Purchase of VCD/DVD player for teaching purpose.
e) Purchase of Digital projector for recreation of families ad wards of CISF personnel.
f) Improvement of sports and recreational activities.
g) Multi Gym. for CISF wards.
h) Opening of nursery school
i) Expenditure for refreshment during the Sainik Sammelan or any other regimental
function / meeting.
j) Any other bonafide purpose for the Welfare of the CISF personnel and their families
/wards.
With regard to (a) above it is further clarified that 10% of canteen profit of various
units can be utilized annually by Sector IG’s for maintenance/improvement of the OR’s mess.
SO’s mess and transit camp mess of any unit. Therefore, the canteen profit of 10% only of
the various units should be deposited in the Sector HQrs which will be utilized for
maintenance/improvement of OR’s mess. SO’s mess and transit camp mess by Sector IsG
under their jurisdiction. The Sector IsG welfare committee shall examine and approve the
proposal for such expenditure.
However, the utilization of remaining profit will be decided by Unit Welfare Committee for the
above purpose as quoted in sub para (a) to (j) and accordingly proposal will be moved for
sanction of appropriate authority for onward procurement of items for welfare activities.
4. STAFF AND ALLOWANCES:
Staff as detailed in rule 1 (b) above will be posted to the Canteen from the sanctioned
allocation through a notification by the Chairman. They will be paid monthly honorarium at
rated prescribed below from the profits made by the canteen.
Canteen Manager (SO/Min)
Canteen clerk (SO/Min)
Canteen H/C
Constable (Tea Canteen)
Constable (Halwai)
Salesman (Const.
Rs. 50/- per month
Rs. 30/- per month
Rs. 30/- per month
Rs. 20/- per month
Rs. 20/- per month
Rs. 20/- per month
5. TIMINGS:
Timing during which the canteen will remain open will be notified by the Unit
Commander/Chairman from time to time through Circular order.
6. TEA CANTEEN :Tea Canteen will function as an integral branch of the Canteen and besides tea, will also
cater for Sweets, cold drinks and any other items approved by the Chairman from time to
time.
i)
The sales will be affected by Tea Canteen at the rates fixed by the chairman from
time to time.
ii) Sales will be made against cash/coupon only.
55
7. DUTIES:i) President :- The Head of Office of unit, Central Industrial Security Force as President of the
Canteen will preside at General meetings and supervise the administration of the Canteen
generally through the Vice president.
The President (Head of Unit) of the canteen with the assistance of Vice President (2 nd in
Command) and Manager of the canteen shall closely supervise the administration to ensure
smooth functioning of canteen and also review the working of the staff posted therein. The
staff should be posted on rotational basis and changed periodically as per administrative
convenience. The key persons like Canteen manager, Treasurer, Canteen Clerk and
Canteen Head Constable may continue upto maximum period of two years only.
ii) Vice President :- He will be responsible to the Head of Office (President) for efficient
running of the Canteen and with the assistance of the Manager of the Canteen will conduct
all transactions and sanction purchase of stores. He will bear in mind that the sanction of a
general meeting will be necessary for all transactions in regard to contracts and to items of
heavy expenditure. He will ensure that the general meetings are held quarterly and that
accounts for proceeding months are correctly maintained duly signed and a statement of
receipt and payment is put up to the President by the 15 th of the following month. He will
ensure that the accounts are audited annually and stocks actually checked each quarter by
the Audit Board.
Joint canteen account will be maintained in the name of vice president and secretary
or treasurer. All cheque books, savings accounts and other valuable documents of the
Canteen will be kept in the custody of Vice President. All cheques or withdrawals from the
Banks will also be signed by him.
iii) Manager:- He will be responsible for general supervision of all transaction and to arrange
the supply of all goods locally or otherwise on reasonable price. He will also be responsible
to see that Canteen under office deposits sale cash and coupons on the following working
day in the Treasure chest and would see that no such amount is detained without sufficient
cause.
b) He will summon the line Committee to check and inspect the fresh purchases or put them
up before the Vice President or President.
c) He will bring to the notice of the President all articles lying unsold for more than six months
and obtain his orders regarding disposal.
d) He will report all damage cases of dead stocks or items of sale to the President.
e) He will check the registers twice a month and the stock quarterly and will sign the registers
in token of having done so. He will keep the President informed of any discrepancies
discovered by him.
f) He will be responsible for running the Central Industrial Security Force Tea Canteen.
g) He will maintain separate sanction books for Canteen and Tea canteen and obtain
sanction in those books from the chairman before any purchase is made.
h) Canteen Manager can make local purchases of essential articles upto Rs.500/- at a time.
iv) Canteen Head Constable:a) He will be responsible for all articles on charge of the canteen according to the stock
and dead stock register.
56
b) He will regularly maintain the stock register daily sale Register (Pucca and Kuccha)
credit sale ledger dead stock registers. The daily register (Pucca) and general Stock
Register shall be completed daily from the daily Sale Register (Kaccha) and Daily
sale Register (Pucca).
c) He will be responsible for all retail business transactions and for the correction
deposit of money against daily sales which should daily be entered in stock and sale
register.
d) He will be responsible to bring to the notice of the Manager all articles lying unsold for
more than six months.
e) He will inform the Manager as soon as any article is damaged rendered
unserviceable or unfit for sale.
f) He will be responsible for cleanliness of the canteen and Recreation room.
g) He will invariably deposit the Cash obtained from daily sales in the Treasure Chest on
the next working day.
v) Canteen Clerk (SO/Min)
a) He will be responsible for regular and proper up keep of cashbook and payment register.
He will prepare bills and undertake all correspondence connected with the canteen affairs.
He will prepare statement of receipt and expenditure every month, which will be put up
before the President before the 15th of the following month.
b) He will receive the cash from the canteen under officer daily and prepare deposit cheque
immediately which will be signed by the President.
c) He will be responsible for preparing the bills.
vi) Canteen Salesman :a) They will arrange articles in the show room and store room as directed by the canteen
NCO and will be responsible for the cleanliness of the canteen and recreation room
and all articles therein.
b) They will lay out newspapers and other journals on the tables in the Recreation Room
daily by 0700 Hrs.
vii) Tea Canteen In Charge:a) He will be responsible for maintaining all the records relating to the Tea Canteen.
b) He will be responsible to the Manager for the general supervision of all transactions
and to arrange for supply of articles catered by the Canteen.
c) He will also be responsible for depositing with the canteen Hawaldar the coupons
received each day against sales.
d) He will regularly maintain the stock Register daily, sales Registers. Sanction Register,
daily profit Register or any other record required for running the tea Canteen.
e) He will bring to the notice of the Manager of all such perishable articles, which remain
unsold for more than a day.
57
f) He will assist the Canteen H/C in getting sweets etc. made for sale in the Canteen.
viii)
Tea Canteen Salesman :a) He will be responsible to effect sales of all items of food and drink maintained by the
Tea Canteen against coupons only.
b) He will prepare Tea and cold drinks according to daily requirement.
c) He will be responsible for general cleaning and up keep of the tea Canteen part of the
premises.
8. Financial Powers:
Financial powers for the Canteen Fund are given below:FINANCIAL POWERS OF CISF CANTEEN FUND FOR WELFARE PURPOSES AND
WRITE OFF SPECIFIC CASES
AUTHORIY
EXTENT OF POWERS
DG/CISF
ADG/CISF
IG/HQrs, Sector IG and IG
NISA
DIG (Zonal/Plant) and DIG
(Trg) FHQ, DIG (Adm), FHQ
Full
Full
Full
Rs. 1.25 lakh Per annum per
unit. Details of expenditure
be submitted to concerned
IG for information.
Gp.
Upto
Rs.1,00,000/per
Commandant/Commandant
annum. To be ratified by the
of Unit and Principal of Trg. Unit Managing Committee.
Institution.
Details of expenditure be
submitted to concerned DIG
for information.
Dy. Commandant of Unit
Upto Rs.75,000/- per annum.
To be ratified by the unit
Managing
Committee.
Details of expenditure be
submitted to Zonal DIG for
information
AC of Unit
Upto Rs.50000/- per annum.
To be ratified by the unit
Managing
Committee.
Details of expenditure be
submitted to Zonal DIG for
information.
WRITE
OFF
CASE
Full
Rs.50,000/Rs.10,000/-
SPECIFIC
--
-
-
--
NOTE:- i) The power of writing off will be exercised by the next higher formation and in no
case the power of writing off will be exercised by a formation/ unit for its own dues.
ii) The items / material to be purchased out of the Canteen Fund profit may be decided by
the Managing Committee of the concerned units /office/establishment/institution.
58
9.
AUDIT
Account of fund shall be audited by an auditor, appointed by unit Head of Office in every
month. In order to prevent malpractices. It shall be ensured that the accounts are audited
monthly and physical verification of stock be done quarterly by the Audit board.
The account of fund shall be audited by the concerned unit commander, Gp. Commandant,
DIG and Sector IG.
GUIDELINES FOR UTILIZATION OF CANTEEN PROFIT FOR WELFARE ACTIVITIES IN
THE FIELD FORMATIONS.
a) For improvement and maintenance of OR’s Mess, SO’s mess and transit camp mess
b) Purchase of computer for training of families/wards of CISF personnel, to be installed
in the Family Welfare Centre or similar premises of the unit, within convenient
approach and access of the wards/families.
c) Purchase of books for unit library
d) Purchase of VCD/DVD player for teaching purpose.
e) Purchase of Digital projector for recreation of families and wards of CISF personnel.
f) Improvement of sport and recreational activities.
g) Multi Gym for CISF wards
h) Opening of nursery school
i) Expenditure for refreshment during the Sainik Sammelan or any other Regimental
Function/Meeting
j) Any other bonafide purpose for the Welfare of the CISF personnel and their families
/wards.
2.
With regard to (a) above, it is further clarified that 10% of canteen profits of various
units can be utilized annually by Sector IG’s for maintenance/improvement of OR’s mess,
SO’s mess and transit camp mess of any unit. Therefore, the canteen profit of 10% only of
the various units should be deposited in the Sector Headquarter which will be utilized for
maintenance / improvement of OR mess, SO mess and transit camp mess by Sector IsG
under their jurisdiction. The Sector IG’s Welfare Committee shall examine and approve the
proposal for such expenditure.
3.
However, the utilization of remaining profit will be decided by Unit Welfare Committee
for the above purposes as quoted in para -2 sub-para (a) to (j) and accordingly proposal will
be moved for sanction of appropriate authority for onward procurement of items for welfare
activities. The financial powers of appropriate authority (for utilization of canteen profits) are
enumerated in Appendix ‘A’.
4.
Further, the unit Managing Committee for canteen fund will meet at least once in a
month on a date to be decided by the President of the respective Committees as per existing
rules. The following criteria may be adopted:i) The Managing Committee of the Canteen Fund shall decide about the welfare
activities to be financed out of the fund.
ii) The Managing Committee shall decide items/ materials to be purchased and issue
instructions regarding various business transactions / welfare activities. Hence, the
purchase shall be made subject be made subject to final approved of the Managing
Committee.
iii) While submitting proposal for Admn/ Financial sanction, the Managing Committee
may specify details of each item to be purchased including cost of the item as well as
status of the Canteen Fund.
59
iv) In case the expenditure exceeds more than the financial powers of the unit
Managing Committee, it may recommend with details to the appropriate high authority
for necessary financial approval.
10.
GENERAL:-
i) The expenditure up to Rs.5/- per person per month can be made for refreshment during
the Sainik Sammelan or any other Regimental Function/Meeting out of the canteen fund with
the approval of Managing Committee. In case the unit does not have sufficient fund, the
expenditure may be met from the unit Welfare Fund with approval of Controlling Officer,
subject to ratification of the same by the Managing Committee.
ii) A suggestion book will be kept in the canteen, which will be placed at the counter during
the working hours. Any member of the Force will be permitted to record his suggestion in it
under his full name, rank/number and signature. This book will be examined by the Manager
weekly and will be put up before the President in every month with the result of monthly
stock checking.
60