COU
C UNC
CIL
L
B INE
BUS
ESS PA
APER
R
27 M
MAY 2015
5
NOTIICE IS H
HEREBY GIVEN THAT
T
a Ordina
an
ary Meetiing of Cou
uncil will be held oon
W
Wednesday
y, 27 Mayy 2015 com
mmencing
g at 7:00 p
pm
in Coun
ncil Cham
mbers at Botany
B
To
own Hall
C Edward Streeet and Bottany Road
Cnr
d, Botanyy.
Mss Lara Kiirchner
GENERA
AL MANAGER
ORDINARY COUNCIL MEETING
27 MAY 2015
TABLE OF CONTENTS
Item
Subject
Page No
1 Opening Prayer .......................................................................................................... 1 2 Acknowledgement Of Country.................................................................................. 1 3 Apologies................................................................................................................... 1 4 Confirmation Of Minutes .......................................................................................... 1 5 Declaration of Interests.............................................................................................. 1 6 Questions Without Notice ......................................................................................... 1 7 Mayoral Minute ......................................................................................................... 1 8 Correspondence ......................................................................................................... 2 9 Minutes of Committees ............................................................................................. 9 10 9.1 Minutes of the Community Engagement Committee meeting held on
20 May 2015 ........................................................................................... 10 9.2 Minutes of the City Services Committee meeting held on 20 May
2015 ........................................................................................................ 14 9.3 Minutes of the Finance and Performance Committee meeting held on
20 May 2015 ........................................................................................... 19 9.4 Minutes of the Policies and Priorities Committee meeting held on 27
May 2015 ................................................................................................ 23 Council Meeting Closure......................................................................................... 28 Page (i)
ORDINARY COUNCIL MEETING
27 MAY 2015
1
OPENING PRAYER
2
ACKNOWLEDGEMENT OF COUNTRY
We acknowledge the traditional people of the land on which this Council meets, the
Bidegal and Gadigal People who traditionally occupied the Sydney Coast, and we pay
our respects to their Aboriginal elders, both past and present.
3
APOLOGIES
4
CONFIRMATION OF MINUTES
The Minutes of the Ordinary Council Meeting held on 22 April 2015 be received and
confirmed as a true record of proceedings.
5
DECLARATION OF INTERESTS
6
QUESTIONS WITHOUT NOTICE
7
MAYORAL MINUTE
The Mayoral Minute will be distributed separately at the meeting.
Page 1
ORDINARY COUNCIL MEETING
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27 MAY 2015
CORRESPONDENCE
File No:
S15/49
Responsible Officer:
Ms Lara Kirchner - General Manager
Date of Preparation:
8 May 2015
EXECUTIVE SUMMARY
Items of correspondence received by Council.
RECOMMENDATION
THAT:
All items of correspondence be received and noted.
Page 2
ORDINA
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Minist
M
erial C
Circular
Circular N
No.
Date
Doc ID.
15-03
20 April 2015
A41906
67
DE
ELIVERIN
NG LOCA
AL GOVE
ERNMENT REFOR
RM
In Sep
ptember last year, Premier
P
M ike Baird and I announced a record $1billion
$
investm
ment to su
upport cou
uncils to b
become Fit
F for the Future aand to stre
engthen
commu
unities across NSW.
The Fitt for the Future
F
reforrm packag e responds to the final recomm
mendations
s of the
Indepen
ndent Loca
al Governm
ment Review
w Panel and the Local Governmeent Acts Ta
askforce
and re
eflects the priorities identified by the se
ector durin
ng the passt three years
y
of
consultation.
Closing
g date for submissio
ons
Every ccouncil in NSW
N
is be
eing asked to submit a proposal by 30 Juune 2015, outlining
o
their plans to be
ecome Fit for the F
Future. The proposa
als will be assessed
d by an
indepen
ndent expe
ert panel. Councils will need to demon
nstrate how
w they meet
m
the
thresho
old criteria of scale and
a
capaccity, with a proposal broadly coonsistent with
w
the
recomm
mendation of
o the Independent Lo
ocal Goverrnment Rev
view Panel,, and how they
t
will
become
e and rema
ain sustaina
able and prrovide effec
ctive and effficient servvices.
It’s clea
ar that our system of local gove
ernment - with
w bounda
aries datingg back to the
t 19th
centuryy - will nott be able to
t meet th e needs of
o growing and changging comm
munities.
Positive
e change iss needed to
o ensure th at councils
s will be fit for
f the futurre.
We nee
ed to build on the stre
engths of lo
ocal govern
nment and learn from
m the best councils
c
to deve
elop ways of
o working smarter to
ogether. We
e want com
mmunities tto be stron
nger and
able to grow and prosper. The
T NSW G
Governmen
nt has been
n working ccollaborativ
vely with
the Sta
ate’s 152 co
ouncils to design
d
am
more sustain
nable syste
em of local government—one
that pro
ovides quality service
es and infra
astructure and
a will he
elp us to deeliver the housing,
h
jobs and transportt that peoplle need.
Councills are enco
ouraged to
o continue to prepare
e their Fit for the Futture Propo
osal and
consult the comm
munity on proposals
p
fo
or change. Councils have until that date to
t make
importa
ant decision
ns about th
heir counciil’s future and
a
take ad
dvantage oof the supp
port and
benefitss on offer. This will allow
a
the n
new counc
cil arrangem
ments to bbe in place
e by the
Septem
mber 2016 local government elecctions.
NSW Go
overnment
Governo
or Macquarie
e Tower
1 Farrer Place
SYDNEY
Y NSW 200
00
Page 3
ORDINA
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27 MAY
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2015
Fit for tthe Future
e Assessm
ment
The Fit for the Future expertt assessme
ent panel will
w shortly be
b appointeed, with the
e Terms
of referrence being
g develope
ed through the Ministerial Advisory Group (comprisin
ng Local
Govern
nment NSW
W, Local Governmen
G
nt Professio
onals Australia (NSW
W) and the
e United
Service
es Union an
nd chaired by Peter Acchterstraatt).
I have been enccouraged by
b the num
mber of councils actively explooring the option of
volunta
ary mergerrs and le
eading info
ormed and
d objective converssations witth their
commu
unity. I wou
uld strongly
y urge thosse councils who are considering
c
g a mergerr to take
advanta
age of the support
s
tha
at is availab
ble during this
t
program. This is yyour opporrtunity to
invest in the long--term future
e of your ccommunity and to ens
sure your ccouncil play
ys a role
in guiding and shaping tha
at future. E
Expert facilitation and
d subsidiseed busines
ss case
studies are still avvailable un
ogram, thro
nder the pro
ough the Office
O
of Loocal Goverrnment’s
One Sto
op Shop.
I look fforward to continuing to work w
with councils over the coming teerm, as we roll out
these ssignificant re
eforms and
d ensure loccal governm
ment in NS
SW is Fit forr the Future
e.
Benefitts and Sup
pport
The NS
SW Govern
nment has committed a funding and suppo
ort packagee to assist councils
c
to make
e the chang
ges needed
d to becom
me Fit for the
e Future. These
T
includde:
 $258
8 million to assist coun
ncils who d
decide to merge
m
and make
m
the chhanges nee
eded to
provide better services
s
to our commu
unities;
s
Cou
uncillors tha
at lead the transition to
t a new coouncil;
 $13 million to support
nal Joint Orrganisation
ns;
 $5.3 million for new region
million innovvation fund to assist ssmall rural councils
c
de
evelop innovvative ways of
 $4 m
workking;
 acce
ess to expe
erts to develop a plan a
and implem
ment chang
ge;
 the d
development of a new
w streamline
ed Local Government Act that aiims to redu
uce red
tape and regula
ation and places Integ
grated Plan
nning and Reporting
R
aat the heart of
coun
ncil operatio
ons; and
 revie
ews of the regulatory
r
burden
b
on local goverrnment and
d the rating system.
Councills that become Fit forr the Futurre will have
e access to
o a range oof further in
nitiatives
supportting them to
t provide improved services and
a
infrastrructure to ttheir comm
munities,
includin
ng:
 acce
ess to a Sta
ate borrowing facility to
o fund loca
al infrastruc
cture, with ppotential sa
avings
to NS
SW councils of up to $600
$
millio
on in interes
st payments
s;
 more
e flexibility with
w procurrement and
d simplified reporting; and
 acce
ess to a stre
eamlined IP
PART proc ess for settting rates.
on Paul Too
ole MP
The Ho
Minister for Local Government
Page 4
ORDINARY COUNCIL MEETING
27 MAY 2015
Our ref: R14/0020 Out: 23602
(Adam Dansie)
4 May 2015
Ms Lara Kirchner
General Manager
Botany Bay City Council
PO Box 331
MASCOT NSW 1460
Dear Ms Kirchner
Local Government NSW Annual Conference 2015
The purpose of this letter is to provide members with important information about the Local
Government NSW Annual Conference 2015 (Conference), including requirements arising
under the rules of the Local Government and Shires Association of New South Wales (“the
rules”).
The Conference will take place from Sunday 11 – Tuesday 13 October 2015 at Rosehill
Gardens Racecourse, James Ruse Drive, Rosehill.
Details about the Conference, including information about the venue, sponsorship and
accommodation options, will be published on the Association’s website as they become
available. This will include specifics about the Gala Dinner, President’s Opening Reception,
Conference business sessions, voting, partners programs and Early Bird pricing.
All attendees must register and online registration will open in early July on the LGNSW
website.
Voting
This year the Conference will involve two types of voting.
Our rules mean that we will develop two rolls of voters, one for voting in the elections for
Office Bearers and the Board, and a separate roll of voters for voting on motions.
Separate from Conference registration, members will need to nominate the names of their
voting delegates for voting and motions and, where applicable, the names of their voting
delegates for voting in the elections for Office Bearers and the Board. The Association will
notify members of the number of both types of voting delegates that they are entitled to send
to the Conference in approximately July 2015.
LOCAL GOVERNMENT NSW
GPO BOX 7003 SYDNEY NSW 2001
L8, 28 MARGARET ST SYDNEY NSW 2000
T 02 9242 4000 F 02 9242 4111
LGNSW.ORG.AU LGNSW@LGNSW.ORG.AU
ABN 49 853 913 882
Page 5
ORDINARY COUNCIL MEETING
27 MAY 2015
Ordinary members will need to nominate the names of their delegate(s) for both types of
voting (i.e. voting for the Board and voting on policy motions). Associate members will need
to nominate the names of their delegate(s) for voting on motions. Forms for nominating the
names of each member’s delegate(s) will be made available on the Association’s website in
due course.
Each member must nominate its delegate(s) to the Conference by 18 September 2015.
Nominations received after the closing date will not be accepted however, a member may
substitute the name(s) of its delegate(s) at any time, in accordance with Rule 34 of the
Association’s rules.
Voting for Office Bearers and the Board
Ordinary members of the Association who are financial can vote in the elections for Office
Bearers and the Board of the Association.
The Australian Electoral Commission (AEC) will be conducting the elections for the Office
Bearers and Board of the Association.
To be eligible to vote in the elections for Office Bearers and the Board, Ordinary members
must be “financial on the seventh (7th) day prior to the date upon which the Returning Officer
calls for nominations for the elections”. The precise date, which will be determined by the
AEC, is expected to be approximately eight (8) weeks prior to the first business day of the
Conference (i.e. approximately mid-August).
Voting on Motions
Ordinary members and Associate members of the Association who are financial can vote on
policy motions that require consideration by the Conference.
Motions
Councils will be able to submit motions for consideration of Conference online. This online
facility will be made available on the Association’s website.
The Board has resolved that motions will be included in the Business Paper for the
Conference where they:
1
are consistent with the objects of the Association (see Rule 4 of the Association’s
rules);
2
relate to Local Government in NSW and/or across Australia;
3
concern or are likely to concern Local Government as a sector;
4
seek to advance the Local Government policy agenda of the Association and/or
improve governance of the Association;
2
Page 6
ORDINARY COUNCIL MEETING
27 MAY 2015
5
have a lawful purpose (a motion does not have a lawful purpose if its implementation
would require or encourage non-compliance with prevailing laws);
6
are clearly worded and unambiguous in nature; and
7
do not express preference for one or several members over one or several other
members.
Further, for a motion to be included in the Business Paper for the Conference the submitting
member needs to provide accompanying evidence of its support for the motion to be
included. Such evidence may include an extract of the minutes of the meeting at which the
member resolved to submit the motion for consideration by the Conference.
To allow printing and distribution of the business paper, members are strongly encouraged to
submit their motions by 24 August 2015. The absolute closing date for submitting motions
for inclusion in the Business Paper for the Conference is 14 September 2015.
Business Papers
It is our aim that a full Conference Business Paper be made available on the Association’s
website and forwarded to members approximately two weeks prior to the Conference. The
Association’s financial reports will be made available to members at least 21 days before the
Conference.
Accommodation
We encourage attendees to pre-book accommodation listed on the website, prior to
registering online, as you need to indicate where you are staying in order to book transfers in
the registration process. These transfers will be priced at $9.90 each way. There is plenty of
parking at the Conference main venue for those wishing to drive instead.
Outstanding Service Awards
The Outstanding Service Awards will be presented at the Gala Dinner during the
Conference. For information about the Awards, including where to apply and eligibility,
please visit the Association’s website at: www.lgnsw.org.au/member-services/long-serviceawards
Registration
Delegates, partners and attendees will be able to collect their voting cards and other
Conference material at Rosehill Gardens Racecourse from the Conference registration desk
on Sunday 11 October between 3:00pm – 7:00pm. The registration desk will be open during
the President’s Opening Reception which runs from 5:00pm to 7:00pm and on Monday 12
October from 7:30am.
3
Page 7
ORDINA
ARY COUNC
CIL MEETING
G
27 MAY
M
2015
Privacy
y Statemen
nt
The Asssociation, which
w
is regu
ulated by th
he Privacy Act
A 1988 (Cth), collectss private
information about registered
r
attendees
a
to
o the Conference such as names, addresses,
telephone numberss, credit carrd informatio
on and ema
ail addresse
es. We usee the private
e
information you givve us to process your rregistration and to send
d you inform
mation in relation to
the Con
nference. Iff you choose not to pro
ovide some or all of the
e private infoormation that we
process you
have so
ought, LGNS
SW may be
e unable to p
ur registration or it mayy result in you
being unable to votte at the Co
onference. Further info
ormation ab
bout how LG
GNSW’s Privacy
Policy w
which is ava
ailable on th
he website a
at the follow
wing web ad
ddress:
http://ww
ww.lgnsw.o
org.au/privacy
I very m
much look fo
orward to se
eeing you att the conferrence in October.
Yours ssincerely
Cr Keith
h Rhoades, AFSM
Preside
ent
4
Page 8
ORDINARY COUNCIL MEETING
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27 MAY 2015
MINUTES OF COMMITTEES
Page 9
ORDINARY COUNCIL MEETING
9.1
27 MAY 2015
MINUTES OF THE COMMUNITY ENGAGEMENT COMMITTEE
MEETING HELD ON 20 MAY 2015
Page 10
ORDINARY COUNCIL MEETING
27 MAY 2015
A MEETING OF THE COMMUNITY ENGAGEMENT COMMITTEE
OF BOTANY BAY CITY COUNCIL WAS HELD ON 20 MAY 2015 IN
BOTANY TOWN HALL, CNR EDWARD STREET AND BOTANY
ROAD, BOTANY, COMMENCING AT 6:40 PM.
1
ATTENDANCE
COUNCILLORS:
Councillor Stan Kondilios (Deputy Mayor)
Councillor Mark Castle
Councillor George Glinatsis
Councillor Greg Mitchell
Councillor Brian Troy
ALSO PRESENT:
Ms Lara Kirchner, General Manager
Ms Lorraine Cullinane, Deputy General Manager
Ms Heather Warton, Director of City Planning and Environment
Mr Stuart Dutton, Director of City Infrastructure
Mr Steve Poulton, Manager of City Infrastructure
Gary Goodman, Chief Financial Officer
Ms Hala Doris, Manager of Community Services
2
APOLOGIES
Apologies were received from Councillor Ben Keneally (Mayor) and Councillor
Christina Curry.
On the motion of Councillor Troy, seconded Councillor Mitchell
The apologies be received and a leave of absence be granted.
3
CONFIRMATION OF MINUTES
On the motion of Councillor Castle, seconded Councillor Glinatsis
THAT:
The Minutes of the Community Engagement Committee held on 18
February 2015 be received and confirmed as a true record of
proceedings.
Page 11
ORDINARY COUNCIL MEETING
4
27 MAY 2015
DECLARATION OF INTERESTS
There were no declarations of interest.
5
REPORTS
5.1
COMMUNITY SERVICES
File No:
10/78
On the motion of Councillor Mitchell, seconded Councillor Troy
THAT:
5.2
The report be received and noted.
ADVISORY COMMITTEE MEMBER TRAINING
File No:
S13/132
On the motion of Councillor Mitchell, seconded Councillor Glinatsis
THAT:
5.3
The report be received and noted.
COUNCIL'S WEBSITE
File No:
S14/89
On the motion of Councillor Troy, seconded Councillor Castle
THAT:
5.4
The report be received and noted.
COMMONWEALTH AGED CARE REFORMS
File No:
10/22
On the motion of Councillor Troy, seconded Councillor Castle
THAT:
1
The report be received and noted.
Page 12
ORDINARY COUNCIL MEETING
2
5.5
27 MAY 2015
A further report be submitted to Council following the outcome of the
Commonwealth Department of Social Service’s consultation process.
BOTANY HISTORICAL TRUST MINUTES
File No:
09/135
On the motion of Councillor Glinatsis, seconded Councillor Troy
THAT:
5.6
The report be received and noted.
ACCESS ADVISORY COMMITTEE MINUTES
File No:
S13/132
On the motion of Councillor Glinatsis, seconded Councillor Mitchell
THAT:
5.7
The report be received and noted.
COMMUNITY EVENTS 2015
File No:
S15/67
On the motion of Councillor Troy, seconded Councillor Castle
THAT:
6
The report be received and noted.
CLOSURE OF COMMUNITY ENGAGEMENT COMMITTEE
MEETING
Councillor Kondilios closed the meeting at 6:55 pm.
Page 13
ORDINARY COUNCIL MEETING
9.2
27 MAY 2015
MINUTES OF THE CITY SERVICES COMMITTEE MEETING
HELD ON 20 MAY 2015
Page 14
ORDINARY COUNCIL MEETING
27 MAY 2015
A MEETING OF THE CITY SERVICES COMMITTEE OF BOTANY
BAY CITY COUNCIL WAS HELD ON 20 MAY 2015 IN BOTANY
TOWN HALL, CNR EDWARD STREET AND BOTANY ROAD,
BOTANY, COMMENCING AT 6:40 PM.
1
ATTENDANCE
COUNCILLORS:
Councillor Stan Kondilios (Deputy Mayor)
Councillor Mark Castle
Councillor George Glinatsis
Councillor Greg Mitchell
Councillor Brian Troy
ALSO PRESENT:
Ms Lara Kirchner, General Manager
Ms Lorraine Cullinane, Deputy General Manager
Ms Heather Warton, Director of City Planning and Environment
Mr Stuart Dutton, Director of City Infrastructure
Mr Steve Poulton, Manager of City Infrastructure
Gary Goodman, Chief Financial Officer
Ms Hala Doris, Manager of Community Services
2
APOLOGIES
Apologies were received from Councillor Ben Keneally (Mayor) and Councillor
Christina Curry.
On the motion of Councillor Troy, seconded Councillor Mitchell
The apologies be received and a leave of absence be granted.
3
CONFIRMATION OF MINUTES
On the motion of Councillor Troy, seconded Councillor Mitchell
THAT:
The Minutes of the City Services Committee held on 15 April 2015 be
received and confirmed as a true record of proceedings.
Page 15
ORDINARY COUNCIL MEETING
4
27 MAY 2015
DECLARATION OF INTERESTS
There were no declarations of interest.
5
REPORTS
5.1
STREET TREE MASTERPLAN - IMPLEMENTATION PROPOSAL YEAR 1(2016/2016)
File No:
S13/107
On the motion of Councillor Kondilios, seconded Councillor Troy
THAT:
5.2
1.
The report be received and noted.
2.
Option 1 street tree planting, selected Aerial Bundled Cables and inroad planting for 2015-2016 be adopted by Council
3.
Councillors provide the Mayor’s office with their list of preferences
for the location of three in-road planting opportunities for Year 1 of
the Street Tree Master Plan Implementation.
GROUNDS, MAINTENANCE & ASSOCIATED SERVICES
CONTRACT SYDNEY AIRPORT
File No:
12/58
On the motion of Councillor Mitchell, seconded Councillor Troy
THAT:
1.
The report of the Director of City Infrastructure be received and noted.
2.
Council authorise the General Manager to enter into a contract with
Sydney Airport if we are the preferred tenderer for Landscaping,
Grounds Maintenance and Associated Services.
Page 16
ORDINARY COUNCIL MEETING
5.3
27 MAY 2015
JOHN CURTIN MEMORIAL RESERVE - COMMUNITY
CONSULTATION FEEDBACK TO PROPOSED PARK UPGRADE
File No:
PARK(6).02
On the motion of Councillor Kondilios, seconded Councillor Glinatsis
THAT:
1.
Council receives and notes the report.
2.
The following additions be made to the concept plan as a result of
community consultation:
 Upgrade decomposed granite paths to concrete
 Upgrade the access track east of the drainage line to concrete
 Enclose the open drain with a fence
 Provide two additional seats
3.
5.4
An additional $46,000 be allocated to the project budget from S94
funds for Walking Trails to fund the cost of walking trails in the
project.
SYDNEY REGIONAL ILLEGAL DUMPING (RID) SQUAD
File No:
S13/119
On the motion of Councillor Troy, seconded Councillor Mitchell
THAT:
1.
Council join the proposed Sydney Metropolitan RID Squad for two
years commencing 1 July 2015 and authorise the General Manager to
sign the Co-operative Agreement between the member Councils and
the EPA; and
2.
Council allocate $65,000 for 2015/16 and $65,000 for 2016/17 for the
RID program.
Page 17
ORDINARY COUNCIL MEETING
5.5
27 MAY 2015
GENERAL REPORT OF THE DIRECTOR OF CITY PLANNING
AND ENVIRONMENT
File No:
10/35-02
On the motion of Councillor Mitchell, seconded Councillor Glinatsis
THAT:
6
The report of the Director of City Planning & Environment be
received and noted.
MINUTES OF COMMITTEES
6.1
MINUTES OF THE LOCAL TRAFFIC COMMITTEE MEETING
HELD ON 4 MAY 2015
File No:
S15/48
On the motion of Councillor Mitchell, seconded Councillor Kondilios
THAT:
7
The Minutes of the Local Traffic Committee meeting held on 04
May 2015 be received and the recommendations contained
therein be approved and adopted.
CLOSURE OF CITY SERVICES COMMITTEE MEETING
Councillor Castle closed the meeting at 7:15 pm.
Page 18
ORDINARY COUNCIL MEETING
9.3
27 MAY 2015
MINUTES OF THE FINANCE AND PERFORMANCE
COMMITTEE MEETING HELD ON 20 MAY 2015
Page 19
ORDINARY COUNCIL MEETING
27 MAY 2015
A MEETING OF THE FINANCE AND PERFORMANCE COMMITTEE
OF BOTANY BAY CITY COUNCIL WAS HELD ON 20 MAY 2015 IN
BOTANY TOWN HALL, CNR EDWARD STREET AND BOTANY
ROAD, BOTANY, COMMENCING AT 6:40 PM.
1
ATTENDANCE
COUNCILLORS:
Councillor Stan Kondilios (Deputy Mayor)
Councillor Mark Castle
Councillor George Glinatsis
Councillor Greg Mitchell
Councillor Brian Troy
ALSO PRESENT:
Ms Lara Kirchner, General Manager
Ms Lorraine Cullinane, Deputy General Manager
Ms Heather Warton, Director of City Planning and Environment
Mr Stuart Dutton, Director of City Infrastructure
Mr Steve Poulton, Manager of City Infrastructure
Gary Goodman, Chief Financial Officer
Ms Hala Doris, Manager of Community Services
2
APOLOGIES
Apologies were received from Councillor Ben Keneally (Mayor) and Councillor
Christina Curry.
On the motion of Councillor Troy, seconded Councillor Mitchell
The apologies be received and a leave of absence be granted.
3
CONFIRMATION OF MINUTES
On the motion of Councillor Kondilios, seconded Councillor Troy
THAT:
The Minutes of the Finance and Performance Committee held on 15
April 2015 be received and confirmed as a true record of proceedings.
Page 20
ORDINARY COUNCIL MEETING
4
27 MAY 2015
DECLARATION OF INTERESTS
There were no declarations of interest.
5
REPORTS
5.1
INVESTMENTS AS AT 30 APRIL 2015
File No:
S15/72
On the motion of Councillor Troy, seconded Councillor Mitchell
THAT:
5.2
The report be received and noted.
DRAFT OPERATIONAL PLAN 2015/2016
File No:
09/206
On the motion of Councillor Troy, seconded Councillor Kondilios
THAT:
5.3
The 2015/2016 Draft Operational Plan, as amended, be placed
on public exhibition for a period of 28 days.
COMPLIANCE REPORT - ROADS TO RECOVERY PROGRAM
File No:
10/39
On the motion of Councillor Troy, seconded Councillor Kondilios
THAT:
5.4
The Report be received and noted.
MOTOR VEHICLE CLAIMS REPORT
File No:
10/13
On the motion of Councillor Mitchell, seconded Councillor Kondilios
THAT:
The report be received and noted.
Page 21
ORDINARY COUNCIL MEETING
5.5
27 MAY 2015
QUARTERLY BUDGET REVIEW STATEMENT
File No:
11/143
On the motion of Councillor Troy, seconded Councillor Mitchell
THAT:
6
The Quarterly Budget Review Statement for the period ending
31 March 2015 be received.
CLOSURE OF FINANCE AND PERFORMANCE COMMITTEE
MEETING
Councillor Glinatsis closed the meeting at 7:40 pm.
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ORDINARY COUNCIL MEETING
9.4
27 MAY 2015
MINUTES OF THE POLICIES AND PRIORITIES COMMITTEE
MEETING HELD ON 27 MAY 2015
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ORDINARY COUNCIL MEETING
27 MAY 2015
A MEETING OF THE POLICIES AND PRIORITIES COMMITTEE OF
BOTANY BAY CITY COUNCIL WAS HELD ON 27 MAY 2015 IN
BOTANY TOWN HALL, CNR EDWARD STREET AND BOTANY
ROAD, BOTANY, COMMENCING AT 6:30 PM.
1
ATTENDANCE
COUNCILLORS:
Councillor Ben Keneally (Mayor)
Councillor Stan Kondilios (Deputy Mayor)
Councillor Mark Castle
Councillor Christina Curry
Councillor George Glinatsis
Councillor Greg Mitchell
Councillor Brian Troy
ALSO PRESENT:
Ms Lara Kirchner, General Manager
Ms Lorraine Cullinane, Deputy General Manager
Ms Heather Warton, Director of City Planning and Environment
Mr Stuart Dutton, Director of City Infrastructure
2
APOLOGIES
There were no apologies
3
CONFIRMATION OF MINUTES
On the motion of Councillor Glinatsis, seconded Councillor Mitchell
THAT:
4
The Minutes of the Policies and Priorities Meeting held on 22 April 2015
be received and confirmed as a true record of proceedings.
DECLARATION OF INTERESTS
There were no declarations of interest.
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ORDINARY COUNCIL MEETING
5
27 MAY 2015
REPORTS
5.1
REVIEW OF COUNCIL WARD BOUNDARIES
File No:
11/140
On the motion of Councillor Glinatsis, seconded Councillor Castle
THAT:
5.2
A working group of interested councillors, the General Manager
and relevant staff be convened to review Council’s ward
boundaries.
SPORTS FIELD ALLOCATION
File No:
S14/35
On the motion of Councillor Kondilios, seconded Councillor Glinatsis
THAT:
5.3
1.
Council receive and note the report on Sports Field Allocation.
2.
Council confirm the Sports Field Allocation Policy.
3.
Appropriate consultation be undertaken with existing sports field
hirers to confirm Council’s position.
REVIEW OF RESIDENT PARKING SCHEME TERMS AND
CONDITIONS
File No:
09/27
On the motion of Councillor Kondilios, seconded Councillor Mitchell
THAT:
1.
The report be received and noted;
2.
The recommendations contained in the report be adopted in relation
to:
Fees and Charges;
Permits for New Residential Developments;
Permits to Boarding Houses – new boarding houses be excluded
from Residential Parking Schemes;
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ORDINARY COUNCIL MEETING
27 MAY 2015
Tradesperson’s Permits;
Carer’s Permits;
Visitor Permits.
5.4
PROVISION OF A CAR PARK - MASCOT STATION PRECINCT
File No:
S14/143
On the motion of Councillor Kondilios, seconded Councillor Glinatsis
THAT:
1.
The report be received.
2.
Council determine Option 2 as the preferred concept design with the
incorporation of a full-storey basement to the eastern side of the
structure’s central axis and the parapet levels are to be maintained.
3.
That Council authorise the General Manager to:
4.
5.5
a)
Prepare and lodge a Development Application.
b)
Finalise tender documentation and call for tenders for final
design and construct of the car park.
c)
A progress report be submitted to the July Policies and Priorities
Committee.
Council reclassify and rezone the land as set out in the report.
RISK MANAGEMENT POLICY
File No:
S14/135
On the motion of Councillor Glinatisis, seconded Councillor Kondilios
THAT:
5.6
Council adopt the Risk Management Policy.
COMMUNITY ENGAGEMENT FOR DEVELOPMENT PROPOSALS
File No:
10/100
On the motion of Councillor Kondilios, seconded Councillor Glinatsis
THAT:
Council endorse the policy position in relation to community
engagement for development proposals as detailed in the report.
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ORDINARY COUNCIL MEETING
6
27 MAY 2015
MEMBERS ONLY REPORTS
6.1
CONFIDENTIAL - LAND ACQUISITION - ROBEY STREET
RESERVE
File No:
PARK(70)
On the motion of Councillor Kondilios, seconded Councillor Glinatsis
THAT:
In accordance with Section 10A(2) of the Local Government Act 1993, this
matter be dealt with in closed session of the meeting by reason that the
report be withheld from the media and public as it relates to or contains
commercial information of a confidential nature that would, if disclosed:
prejudice Council’s position in relation to any potential land acquisition.
On balance, the public interest in preserving the confidentiality of
information provided in respect of this matter outweighs the public interest
of maintaining openness and transparency in Council decision making
because the disclosure of this information would prejudice Council’s
position in relation to any potential land acquisition.
The Chairman advised that, in relation to Item 6.1, the Committee has recommended that:
The report be received.
7
CLOSURE OF POLICIES AND PRIORITIES COMMITTEE
MEETING
Councillor Troy closed the meeting at 7:05 pm.
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27 MAY 2015
COUNCIL MEETING CLOSURE
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