Food Service Specialist
Rating Force Master Chief
Force Notes May 2013
Disclaimer: This newsletter is for the sole purpose of passing information to those within the Food Service Specialist
Rating. The material contained within is not for record purposes nor represents any Coast Guard official policy. Questions,
comments, or topics of interest may be sent to FSCM Bob Stage @ bob.g.stage@uscg.mil
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FS Points of Contacts
2012 FORREST O. REDNOUR
EXCELLENCE IN FOOD SERVICE AWARDS
FS RFMC
FSCM Bob Stage
FS RFMC
202-475-5150
FS1 William Lorenzo
2012 Food Service Specialist of the Year
FS Program
CWO Michael Carpenter FS Program Mgr
202- 475-5149
FSCS Tim Ingram
FS Professional Dev
202-475-5151
FSCS Katrina Goguen
FT. Lee Adv Culinary
804-734-3106
FSCS Scott Bowen
DLA Troop Support
215- 737-2915
FSCS James Swenson
SCA Program Mgr
202-372-4412
FSC Mike Eckstrom
DFAM Specialist
202-475-5145
FSC Mary Brooks
DFAM Specialist
202-475-5152
FSC Robert Cadwallader CG FINCEN Liaison
757-523-6055
Congratulations to FS1 William Lorenzo from CG Station
Point Allerton on being selected as the Forrest O. Rednour
Memorial Award winner as the 2012 FS of the Year. FS1
Lorenzo’s performance exemplified himself as a superior Food
Service Specialist in the areas of mission support, dedication
to his crew, mentoring junior FS, dining facility management,
and personal/professional growth. FS1 Lorenzo will be
transferring to TRACEN Petaluma this summer to assume the
duties as an instructor in which I know he will have a positive
impact upon our newest FSs.
FS Detailers
CWO Chad Adams
FS AO
(E6 to E9)
CWO Mike Kreider
FS AO
(E4, E5, & FS “A”)
703-872-6570
703-872-6595
FS School
FSCM Justin Reed
FS School Chief
707-765-7154
FSCS Dena Burke
FS Asst. School Chief 707-765-7815
The following individuals are also worthy of special
recognition for their performance in their duties as a FS. On
behalf of the entire FS Senior leadership team we offer
congratulations for being dedicated professionals in the FS
rating.
FSAT Team
FSCM Maryann O’Neill FSAT Team Lead
707-765-7582
FSCS Richard Faria
707-765-7127
FSAT Asst Team Lead
FS1 Thomas Hunter – CG Base LA/LB
FS1 Peter Lewis - CGC SENECA
FS1 Gilberto Correa – CGC RICHARD ETHERIDGE
FS2 Aaron Anderson – CG Aviation Support Facility Cordova
FS2 Jesse Schuler – CGC HADDOCK
FS2 David Blonn – CGC ALBACORE
FS Rating Knowledge Manager
FSC Gabe Cox
FS Rating Knowledge Mgr
707-765-7142
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2012 Coast Guard Dining Facility
of the Year
Congratulations to the winners and runners-up of the 2012 CGDF of the
Year. This year the boards reviewed twenty-three (23) outstanding
packages and each package was evaluated in the following areas:
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¾
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¾
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¾
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Paperwork administration
Menu Planning
Food presentation
Food conservation
Sanitation and Safety
Purchasing, Receiving and Storage
Supervision and Training
Health Promotion Initiatives
Command Attention and Relations
Food Service Innovation
All nominees displayed extraordinary dedication and professionalism in
food service operations and to the FS rating. Participants should be
commended for their accomplishments and we look forward to seeing
your packages again for the 2013 CGDF of the Year.
Listed below are the winners and runners-up in each of the categories
Large Afloat
The Commandant’s Guiding Principles
CGC SENECA (Winner)
CGC CAMPBELL
CGC SPENCER
CGC THETIS
Steady the Service
CGC CYPRESS (Winner)
CGC MACKINAW
CGC JUNIPER
CGC VALIANT
We must bolster the fundamentals that underlie our readiness.
Doctrine, training, resourcing, and policies must catch up to
current mission demand and organizational structures. We must
renew capabilities and capacity to meet our missions, and
maintain balance among priorities. We must complete planned
organizational changes. We will carefully weigh the costs and
benefits of new initiatives, only proceeding with a clear track
line and destination.
Small Afloat
Honor Our Profession
CGC BERNARD WEBBER (Winner)
CGC HADDOCK
CGC ALBACORE
We are a military service; we are a maritime service. We perform
vital, dangerous work which demands superior expertise,
accountability, pride and experience, built on a foundation of clear
doctrine and training. I expect our leaders to be knowledgeable in
domestic and global maritime affairs while maintaining a focus on
our attributes as a military service. We honor professional
competence and excellence.
Medium Afloat
Large Ashore
Base Los Angeles/Long Beach (Winner)
Air Station Miami
Base New Orleans
Strengthen Our Partnerships
We are unique in our ability to bring together local, state, federal,
military, tribal, and private sector agencies, maritime industry and
non-governmental organizations to advance mutual interests and
enhance effectiveness. From Alaska to Guam and American
Samoa; from New York to the Western Rivers and the Caribbean
Basin; and around the world, our partnerships are force multipliers.
Medium Ashore
Sector Charleston (Winner)
Sector Delaware Bay
Sector Long Island Sound
Small Ashore
Respect Our Shipmates
CG STA Point Allerton (Winner)
CG STA Fort Pierce
CG STA Saint Inigoes
CG STA Wrightsville Beach
CG Aviation Support Facility Cordova
CG STA Marblehead
We must keep faith with our Active, Reserve, Civilian, and
Auxiliary shipmates and their families. I am committed to a climate
which values, cares for and respects every member of the Coast
Guard, including past members. We will focus on leadership,
diversity, and positive command climate as a system. We will be a
profession of choice for all Americans. We will provide a
rewarding, safe, collaborative and productive work environment.
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Leadership 101
Adapting to the Winds of Change
Reservist FSMC Michael Rowan
I would like to introduce to the active duty FS,
Reservist FSCM Michael Rowan. Master Chief
Rowan is currently stationed at Sector Long Island
Sound and as you read the article below will find out
about his career and interesting profession he has
as a civilian. Not mentioned in the article is that he
recently returned from duty serving over in the
Middle East.
Greetings to the FS Rating,
One of the most difficult aspects of being in the military is the
constant change that is occurring around us. Sometimes change
is so subtle we don't even notice that it is happening. Other
times it is so drastic that it hits us like a ton of bricks. One of
the most essential life skills a person can have is the ability to
adapt to change. However, having to change our patterns and
behaviors is frustrating and annoying and takes most of us
outside of our comfort zone.
As an FS our duties require us to adapt quickly to the numerous
changes that occur every day in the performance of our duties
every day. Most recently the FS rating has gone through several
significant changes such as new Rating Performance
Qualifications, Rating Advancement Test, BDFA Reform, and
most recently the decision to change to a new FS Paperwork
Management workbook to replace DFAM. These changes have
been met with resistance we like the OLD WAY of doing
something, especially those that have been in the Coast Guard
like me for a good long while. But on the flip side adapting to
change can sometimes be easy, and we can do it with little
foresight and action to remove the uncertainty that change
brings. Not wanting to change is brought on by fear of the
unknown, fear of commitment, fear of not meeting expectations.
We then become very resistant no matter how positive it is for
the organization or the member. Now, I have been in this Coast
Guard for almost 30 years and when I was a FS2 I remember
the day I was told that we would start doing our dining facility
paperwork on a computer. This meant I had to change from
doing the dining facility paperwork with carbon paper, pencils,
calculators, and typewriter. From the very beginning I thought
this was a bad idea but then over several months I noticed how
much time I was saving not having to retype the end of month
report. This was a great benefit because now I could spend
more time in the galley or focusing on other projects. Move
forward to today, those of you who have only used DFAM are
probably already beginning to stress over changing to a new
paperwork program. Use this change as an opportunity to grow
and become the expert at using this program. Finally, in
speaking to our as current and future leaders in the FS rating,
our future FSs will require training on how new program so
they can be advance and become successful FSOs. Introduce
and train them on how to use this system and be there assist
them and answers questions. I encourage everyone to look for
opportunities to not only adapt to change but to affect change to
bring about a more professional and proficient FS workforce.
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RFMC Hot Word
IDFSO (FS-17) Competency Code Revised
In looking to ensure all of our members are recognized for their performance in developing their proficiency as an FSO, I submitted a
change, which was recently approved to revise the IDFSO (FS-17) competency code allowing ALL FSs assigned to a IDFSO unit
(afloat or ashore) the opportunity to earn the FS-17 competency code. Listed below are the revised FS-17 code has new requirements
a member must complete in order to earn the code. The FS-17 competency code will eventually be used to help the FS detailer
determine those FS who have completed a successful tour as an FSO and provide you greater opportunities to be placed in leadership
positions at larger units. It also shows professional growth which is important for members to have.
IDFSO C-School will remain a requirement for members assigned to an 87'/110' crew per cutter MTLs, but will not be required for
any other afloat or ashore unit. Additionally, members assigned to 87’and 110’ patrol boats will continue to be the only IDFSOs
authorized to receive the Special Duty Assignment Pay (SDAP).
New IDFSO (FS-17) Competency Code Requirement
Members will be observed for a minimum period of six (6) months as the assigned IDFSO after which the CO/OINC will submit a
memorandum to the FS Rating Force Master Chief approving or denying the IDFSO receive the FS-17 code.
Additional requirements and documentation to be completed will also include:
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qualified in all assigned collateral duties
complete an annual audit after a minimum of 90 days on board
complete during annual audit and a dining facility self-assessment using FSAT Assessment Checklist
positive progression on the accuracy of Dining Facility Statements (FINCEN validates)
cash-on-hand and cash in transit accurate with zero discrepancies (FINCEN validates)
DSCP account activated and current (DLA validates)
zero violations regarding inappropriate use of food purchase credit card (AO validates)
FS personnel whose service record demonstrated that he/she had prior experience as an IDFSO (afloat or ashore) and can provide
either an endorsement or documentation stating the member performed the duties successfully, may request the FS-17 code. may
request the FS-17 code. The FS RFMC will issue each competency.
These new IDFSO (FS-17) competency requirements go into effect upon updating the IDFSO instruction.
.
FS Program Manager (CG-1111)
**IMPORTANT**
It is extremely important for everyone especially Food Service Officers and command cadre to read ALCOAST 187/13 and
make note of the dates your first report with the workbook is due by July 10th. Before you begin using the new workbook
please read the job aid that will also be available as there are changes to this workbook that you will not be familiar with even if
you have used excel for years. The new workbooks will be available at the RKM (formerly SMS) website very soon. If you are
unfamiliar with the Excel program you should use the resources listed on the message. I am also willing to help out.
The dissolution of DFAM has nothing to do with how the system worked; simply put the current cutter infrastructure will not
support this system along with other CG applications. The Food Service Program and Senior CG leadership made the choice to
standardize the paperwork so that individuals are not moving from one system to another upon each transfer and minimize
confusion when studying for advancement tests and SWE.
CG-1111 and the FSAT team will be here to assist the field during the implementation of this new program. UNCLAS //N04061//
ALCOAST 187/13
COMDTNOTE 4061
SUBJ: STANDARDIZATION OF COAST GUARD DINING FACILITY (CGDF) DOCUMENTATION INITIATIVE - WARNING
ORDER A. Coast Guard Food Service Manual, COMDTINST M4061.5 (series) B. COMDT COGARD Washington DC 211530Z
DEC 12/ALCOAST 541/12 1. This ALCOAST establishes policy to standardize CGDF documentation.
2. Coast Guard Food Service and Financial Management staff have completed an initiative to standardize CGDF documentation and
develop an approach to increase data validity, audit ability, and accuracy of the required CGDF report.
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3. As a result of the standardization initiative, all units currently using the legacy CGDF report documentation or the Dining Facility
Automation Management System (DFAM) will be required to use a newly revised standard set of Excel workbooks known as the
Food Service Paperwork Management Workbooks (FSPMW). Each individual workbook is named based on its inventory system.
There are two workbooks, the Perpetual Inventory System Workbook (PISW) and the Purchases Versus Allowances Inventory System
Workbook (PVAISW). The (FSPMW) will be mandatory for all units beginning 1 June 2013. The workbooks will be available via
the Rating Knowledge Managers website along with the FSPMW Job Aid and the FSPMW Summary of Changes. All legacy CGDF
and DFAM units will need to ensure all historical reports and data are printed and filed IAW REF A.
4. Some notable changes associated with the new templates are:
a. The finalized standard Coast Guard Dining Facility Operating Statement, Form CG-2576 is identified as Revision 5-13 in the top
left hand corner of the CG-2576 worksheet. This is the only version of the CG-2576 that will be accepted by the Finance Center
(FINCEN) without specific justification and approval by COMDT (CG-1111). Any attempt to modify the template or cell formulas
within the templates will be recognized in the auditing and reconciliation process and will result in the report being rejected by
FINCEN and returned to the unit. Additionally, do not modify set print areas within the template.
b. A new drop down menu selection for the 10 percent or 30 percent maximum accumulated amounts on line 27 of the CG-2576 has
been added.
c. Extra continuation pages for Block G have been added.
d. Specific Data entry formatting and controls have been added to the document identification number field of Block G. Document
identification numbers should be entered in accordance with REF B.
Invalid document identification numbers will be rejected by the template.
e. Changes to the Accounts Receivable Section, Line 34, and the Remarks block: Line 34 will now only include the consolidated
totalof the transmittal acknowledged receipts. The individual transmittal acknowledged receipts will be entered in a separate section
entitled Acknowledged Receipts (Detail).
f. An additional Remarks section has been added.
g. Inventory and stock card tabs are contained in a separate workbook with each system called the Inventory Management
Workbook Perpetual (IMWP) and Inventory Management Workbook PVA (IMWPVA).
Legacy units will be required to cut and paste inventory into the new template. Current DFAM units will be required to transfer
inventory per line item in new inventory workbook template. Specific inventory transfer instructions are included in the FSPMW Job
Aid.
h. Informational bubbles have been included in specific cells throughout the templates. These informational bubbles provide
specific process and policy guidance for various fields throughout the template (i.e., document numbers, sales, accounts receivable,
etc.).
i. Additional verbiage has been added to the signature blocks to strengthen accountability of commands for the approval and
submission process.
j. The monthly approval and submission process has changed. After the report has been finalized by the Food Service Officer
(FSO), the FSO shall convert the CG-2576 report to an Adobe PDF file and digitally sign the document. The report shall then be
transmitted electronically to the Commanding Officer to be reviewed and digitally signed. Upon command approval, the FSO shall
transmit electronically via email the completed CG-2576 and other required documentation to FINCEN IAW REF A. Scanned CG2576 reports will not be accepted by FINCEN. Instructions for this process are included in the FSPMW Job Aid.
k. The submission and signature/approval process has not changed for other required documents such as the monthly Ration
Memorandum, Form CG-3123 and the Sent Receipt/Supply Fund Reports.
5. An Action Order will be released via message in the coming weeks with the FSPMW and FSPMW Job Aid uploaded to the Food
Service Portal.
6. POCs are COMDT (CG-1111), CWO3 Michael Carpenter at (202) 475-5149, Michael.V.Carpenter(at)uscg.mil, COMDT (CG-8C),
CWO2 Eric Williamson at (202)372-3540, Eric.D.Williamson(at)uscg.mil, or the Food Service Assistance and Training Team at (707)
765-7582.
7. These changes will be reflected in an upcoming revision of REF A.
8. Released by RADM Maura K. Dollymore, Director of Health, Safety and Work-life.
9. Internet Release Authorized.
Professional Development Specialist
FSCS Tim Ingram
As most of you are aware, the Coast Guard is currently operating under a very constraint budget which has ultimately reduced our FS
“C” School quotas for FY13 by 30%-50%. Already for FY13 I have received more requests for members to attend FS “C” school than
quotas available. Therefore, when making decision on a particular FS “C” school course; I will use the “Master Training List” to fill
quotas and also ensure that there are no other FSs at that unit that have attended the same training. If for any reason there are fallouts
or cancellations they will be filled on case by case basics.
I know that learning a new IDFSO position and adjusting to a new unit can be challenging and sometimes overwhelming but with that
in mind, I’m asking supervisor’s to take the responsibility and train Food Service Specialists at your unit and those IDFSOs located
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within your geographical area and prepare them for success at their next assignment. It is up to the senior leaders of the FS rating to
ensure our workforce has the technical skills and leadership to be the BEST FS.
Below are a few training recommendations to ensure members are comfortable and prepared for the IDFSO environment:
™
Purchase and account for all food items and stowing them properly and neatly.
™
Expending food items on a first-in, first-out basis according to their packing date prior to making authorized issues.
™
The importance storerooms/spaces being secured at all times as well as clean and orderly.
™
Inspect all deliveries for quantity and quality to ensure its wholesomeness.
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The provisions onboard support approved menus.
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Follow strict sanitation guidelines as per the references to ensure proper procedures for breaking out meats, serving, and
preparing meals.
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Prepare for time management as collateral duties will become a huge part of daily duties.
™
Being a leader and Coast Guardsman that others on board the unit will want to emulate.
Farewell Retirement Message from FSCS Tim Ingram
On a personal note, as I prepare to depart from the Coast Guard on May 10th, 2013 after 26 years of service, I want to acknowledge
with my sincerest gratitude to the entire Food Service community. Not only have I enjoyed working with and for you but more so the
benefit of being an advocate for the rating which has been the most rewarding part of my career. I KNOW what you are going through
out there day to day; I understand and share your concerns!
Don’t be surprised to get a telephone call from me, asking for cooking suggestions or good recipe. If I can return any of the many
favors you all have did me, all you have to do is pick up the telephone and call! My best wishes to you all as you continue to thrive as
Food Service Specialist.
Sincerely,
Timothy Ingram, FSCS
Finance Center News–Accounting for your Cash
FSC Robert Cadwallader
Greeting FSOs,
Accounting for and the tracking of cash/checks to be collected and transmitted by Coast Guard units has been a problems for many
years and has become a more growing concern. Dining facilities are failing to collect and transmit the appropriate amount of funds to
balance the units account. The Finance Center has sent numerous emails and conduct phone calls with unit FSO’s in an attempt to
collect these overdue funds. This process has become long, laborious, unproductive and inefficient. It is the FSOs and units
responsibility to provide a detailed explanation in the Remarks Block as to what’s their cash on hand, cash in transit, and if there are
any reimbursable issues in the remarks block of the CG-2576.
Additionally, dining facility report packages have been incomplete and lack required documents and reports. As a reminder, the Food
Service Manual (COMDINST M4061.5): below is a list of what a complete dining facility report package consists of as per Chapter 8
Exhibit 8-19 #15 (Page 8-51) of the Food Service Manual.
Required Forms:
• CGDFOS, CG-2576
• Summary Ration Memorandum, CG-3123
Supporting Documents:
• Reimbursable Issues and Sales of Stores. (These are DD-1149's)
• CG-2581, Transfer of Stores
• CG-2581, Sales of Stores
• CG-2581, Summary of Sales of Meals
• Copies of transmittal letter(s) to support Cash in Transit
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•
Copies of all purchase logs / BPA call record sheets. (This is now the SFR & SRR reports)
We appreciate your support in following these simple directions during each monthly reporting period.
Farewell Retirement Message from FSC Cadwallader
Greetings my fellow FS,
I want to take this time to thank you for the greatest tour of my Coast Guard career. It has been an honor and a privilege to represent
you at the Finance Center. I have had the honor of talking and working with hundreds of you all over the years and you all have
taught me so much I can’t thank you enough.
I would like to thank the FS and SS that I have worked with over the years. You have all brought so much to my life. I would also like
to thank CWO Carpenter, FSCM Stage, FSCS Ingram, FSCS Rivers, for having the foresight and seeing the need to put an FS at the
Finance Center, and further selecting me to do the job. I want to thank the Finance Center team: Mr. Steve Johnson, Mr. Craig
Woodward, Ms. Penny Waters, Ms. Ashley Hull, Ms. Darlene Tester, Ms. Debbie Smith, Mr. Patrick Swartz, and Ms. Randolyn
Patterson, you are all a great professionals and make coming to work enjoyable.
As I pass the torch on to FSC James Acord, I hope you give him the same support you have all given me. I will miss the phone calls,
the sea stories, and the daily interactions with you all.
Be safe!!
FSC Robert Cadwallader
FS Rating Knowledge Manager
FSC Gabe Cox
Don’t Get Caught in the RAT Trap
Greetings Fellow FS’s,
The Enlisted Rating Advancement Training System (ERATS) and has been fully implemented and all Rating Advancement Tests
(RAT) are available through your ESO. As a reminder, you are required to have a clean copy of the Professional Cooking book,
7th edition with you when you sit for the exam. Your ESO will provide you with a reference CD to use for the exam which will
contain all Coast Guard policy, manuals, message traffic changes, and other pertinent information that may be on the test. This
information is updated frequently. If you do not have these resources you will not be able to sit for the exam. If you have not
received a copy of the Professional Cooking book at your units please contact CWO Carpenter at CG-1111 for further
information.
The RAT's are open book and require a 95% or better to pass score, depending on pay grade. The first cutoff date for the next
SWE is 01August 2013 in which you must have the RAT passed before that date in order to sit for the November 2013 E5/6 SWE.
Remember that before you can take the RAT you must complete all the Rating Performance Qualifications (RPQs) for that
specific pay grade.
Lastly, it has been my distinct pleasure to serve as the FS RKM for the last three years but with my pending advancement to
FSCS, I will be departing May 10th for CGC MORGENTHAU. My replacement will be FSC Jesse Malvesti and he shares the
same excitement and passion for our rating as I do. He was instrumental in the development of the new RPQ and will be able to
answer any and all questions you may have about them.
™ If you feel a question is invalid or outdated be sure to challenge it! This helps me keep the exams relevant and
valid. Challenging a question is a good thing.
™ Remember, you have already been determined by your command to be eligible for the next higher pay grade.
The SWE just helps the CG rank order you. Don’t get disheartened by a low score, or a low cut. Remain
positive and let the cards fall where they will.
™ A quality studying should take more than a month to build and should be a living document that is easy to
change as policy changes.
If you have any questions please feel free to contact me via email or phone. If you challenge a question I will respond via email
once I have received it and whether I have approved it or not. As always, feel free to contact me at any time regarding anything,
even after I have departed this position.
Stay Safe and Aloha,
Gabriel L. Cox, FSC, USCG
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How to Properly Prepare for a SWE
As SWE season grows near, I would like to provide you all with some SWE study tips. Keep these in mind when you are
preparing for and/or helping your junior members prepare for all CG exams.
o
All SWE’s are written right from the RPQ’s and the references associated with them. If you are studying a certain
task then pay close attention to the reference(s).
o
“Hand me down” study guides, guides you got from the internet, or any other resources are garbage. I know about
them and the exams shall reflect that. Take the time and build your own.
o
Taking the test just to take it is a waste of your time and government money, when you sit for an exam be sure you are
prepared.
o
If you feel a question is invalid or outdated be sure to challenge it! This helps me keep the exams relevant and valid.
Challenging a question is a good thing.
o
Remember, you have already been determined by your command to be eligible for the next higher pay grade. The
SWE just helps the CG rank order you. Don’t get disheartened by a low score, or a low cut. Remain positive and let
the cards fall where they will.
o
A quality studying should take more than a month to build and should be a living document that is easy to change as
policy changes.
If you have any questions please feel free to contact me via email or phone. If you challenge a question I will respond via email
once I have received it and whether I have approved it or not.
Joint Culinary Center of Excellence
FSCM Katrina Goguen
Advanced Culinary Course Instructor
Fort Lee Army Base
Katrina.R.Goguen.mil@mail.mil or 804-734-3106
FS2 Jason Rohrs Competes in Armed Forces of the Year Competition
Greetings to all my fellow FS shipmates,
I recently competed in the 38th Military Culinary Competition at Ft. Lee, Va.
Having competed for the last 4 years on the Coast Guard Team it is a unique
training opportunity that I look forward to every year. It is a chance to work
with hundreds of motivated and talented chefs in all branches of the military
and then be critiqued by civilian chefs that set the standard of American
cuisine. I competed in the Armed Forces Chef of the Year and with the help
of FS1 Kevin Saiyasak, we put out a four course meal from a mystery basket
that included lamb, quail, flounder, and many other produce items. Through
this training opportunity I was selected as a primary member of the United
States Army Culinary Arts Team. The training and knowledge that I have
gained through these competitions allows me to continue to develop as a chef.
It is an honor to represent the FS rate and the Coast Guard on an international
level.
Serving Proudly,
FS2 Jason Rohrs
DHS Executive Dining Facility
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FS “A” and “C” School
FSCM Justin Reed, School Chief
FSCS Dena Burke, Assistant School Chief
As summer approaches, the longer days are not the only bright light found at TRACEN Petaluma. The Food Service Schoolhouse
staff has continued to shine in their efforts of implementing the new Rating Performance Qualifications (RPQs) curriculum,
achieve higher instructor qualifications, and produce quality meals for the entire training center. The incendiary efforts of the staff
did not go unnoticed and several instructors were rightfully recognized.
FS1 Justin Patch achieved the qualification of Master Training Specialist and is slotted to take over the Curriculum Chief position
of the FS Schoolhouse. He joins a small community of qualified coastguardsmen whose ability to analyze, design, develop, and
evaluate course materials are outstanding. His dedication to improving the learning environment is a valuable asset as the new
course curriculum is being implemented.
The student beta of the new FS “A” school curriculum is currently underway with the course design team and FS instructors
diligently working to ensure the new RPQs are successfully integrated. The eight FS students are experiencing the tasks deemed
essential by the rating review panel and the beta is providing quality feedback. The design team and instructors are working to
adjust materials, classroom setup, and teaching techniques to maximize the limited amount of time the students have at FS “A”
School. Their efforts in efficiency ensure the fleet receives the most qualified apprentice Food Service Specialist possible.
Whether through quality production, commitment to achieving qualifications, or the implementation of the new curriculum the
entire team at the Food Service Schoolhouse are working together to feed the missions and better the rate.
TRACEN Petaluma Enlisted Person of the Year
FS1 Jeremy Huftalen
(Left to Right)
CMC Derek Foster, TRACEN Petaluma
FS1 Jeremy Huftalen, TRACEN Petaluma 2012 EPOY
FSCM Justin Reed, FS School Chief
Congratulations to FS1 Jeremy
Huftalen who earned TRACEN
Petaluma’s Enlisted Person of the
Year award for his efforts in and
out of the galley. Throughout the
year FS1 Huftalen was an
intricate member of the team of
FS instructors that continues to
serve high quality meals to the
entire training center.
His
initiative and adaptability were
greatly appreciated and inspiring
for other instructors and students.
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Special Command Aide (SCA) Program Manager
FSCS James E. Swenson
Special Command Aide Program Manager
Office of the Commandant
Office: 202-372-4412
SCA Indoctrination Program
The SCA Program has 5 new SCA’s graduate the SCA INDOC on April 15th.
The SCA INDOC has been completely revamped. We have changed the course around (again) starting with long days and nights
in Washington D.C. working and networking with SCAs and EAs throughout the National Capitol Region, including those from
other military services. Their final event was to prepare a spectacular 3 course formal dinner for The Commandant, Vice
Commandant, Admiral Midget, Admiral Thomas and Admiral Korn. This dinner was held as a training platform for the new
SCA’s and the Admirals who will have SCAs for the first time after transferring to a district in 2013. Chief Bishop was the lead
instructor during this event and also provided training to the Admirals on SCA finances. Amazing work all!
I want to thank the following people for their help with the training during the DC portion.
ƒ
Mrs. Papp and Mrs. Currier for opening their houses to us as a training platform and for taking the time to hold your own
3 hours training session with the new SCAs.
ƒ
Mr. William Lucas – Ethics training
ƒ
Mrs. Janet Bonds – REPFAC Manual training
ƒ
Mrs. Mel Fredrickson – AHO training
ƒ
Chief Avans, FS2 Rohrs and DHS Staff – Plate presentation training
ƒ
Mr. Carpenter and Master Chief Stage – FS rating updates
ƒ
Senior Chief Tavares (Navy) – Reception training at the Vice Chairman of the Joint Chiefs of Staff
ƒ
CWO Williamson and CWO Resto – FPD and purchasing training
ƒ
Chief Proulx – Table and reception set up
ƒ
Chief Bishop – Final dinner execution and SCA Indoctrination training lead.
Finally, a special thanks to the new SCA’s for their enthusiasm, long hours and hard work: FS1 Hunter Thomas, FS1 Arnold
Braun, FS1 Samuel Paone, FS1 Dustin Beasley and FS2 Brian Greatorex.
SCA UNIFORMS
The SCA manual States “The SCA uniform issue consists of five blue polo shirts, five black slacks and four completely white
chef’s coat with white buttons and no piping.” Here in DC we have gone through many different Chefs Coats, Pants and Polos
trying to find which ones are the best.. In order to keep our uniforms standardized I have listed below what has worked best for us
in DC:
Company: New Chef http://www.newchef.com/
Polo Style: NC-AC85080
Fabric Color: #849 classic navy body w/classic red insert collar
Style: Men’s extreme performance cool comfort polo shirt, solid flat knit collar, contrast inner neck tape, short sleeves.
Logo – Coast Guard
Chef Coat
SKU: 113705
White Easy Care 65/35 Poly/Cotton Style # NC-998CC
Logo – Coast Guard
Job Opportunity- White House Cook
Sadly after a very successful tour serving at the White House, FS1Melinda Skinner will be transferring in AY14. She has done a
magnificent job in a very high visibility, demanding, and yet rewarding job. ALCOAST 069/13 announces the solicitation for
packages to apply for this prestigious position. Please contact FSCS James Swenson, 202-372-4412 if you or someone or have
any questions concerning the requirements are contents of the package.
10
FS Assignment Officers
CWO3 Chad Adams
CWO2 Michael Kreider
Good Day from FS Assignments,
Greetings from the FS Assignment office! AY13 is drawing to a close and all orders have been issued except for a few that are
lingering due to overseas screenings, advancements, etc. Speaking of advancements, please ensure that you update your e-resume
with-in 30 days of your name appearing above the cutoff on the advancement eligibility list. You never know when that dream
billet opens up about the time you are due to advance! And yes, it does happen more than you would realize. Remember, we
promote to vacancies. If you compete for advancement, you should be prepared to be reassigned.
As we begin to prepare for AY14, we wanted to stress the importance of contacting your designated FS Assignment Officer (AO)
during career counseling. The specific time frame will be announced via ALCGENL AY14 Kickoff Message sometime in the
next few weeks, but is generally 01 May through 31 August. This is your opportunity to let us know your career intentions/desires
and allows us to advise you on the best assignment path to meet your goals, as well as helps to ensure that you submit a realistic eresume. It is also highly recommended that you ensure your AO is aware if you are going to be requesting an extension/fleet up
during this period. Members requesting an extension should submit an e-resume applying for their current position and route the
request thru their Chain of Command. The most important factor in securing a one year extension is a favorable Command
Endorsement.
As a reminder, while there are numerous assignment factors, the decision maker that often determines who earns a specific
position is performance based. If two or more members are competing for the same position and all other factors are the same
(priority, sea time, etc), the top performer will generally earn the position. The following assignment factors are used to make the
best assignment decisions (from COMINST 1000.8).
(1) Service need
(2) Assignment priority
(3) Commanding officer's recommendation
(4) Performance history
(5) Member's desires
(6) Time at present unit
(7) Time in present geographic area
(8) Previous assignment history (ashore, afloat, OUTCONUS and INCONUS)
(9) Advancement or promotion status and leadership potential
(10) Service remaining in original enlistment.
(11) Qualification codes
(12) Service remaining before approved retirement date
(13) Willingness to obligate service for transfer
(14) Physical condition
We are looking to forward to hearing from all members transferring in AY14. Good luck
11
FS Rating Showcase
.
.
SgtMaj Battaglia, the Senior Enlisted
Advisor the Chairman of the Joint Chiefs
of Staff (SEAC), impressed with a cake
prepared by FS2 Roxanne Laza from
USCGC Polar Star. FS2 Laza made
the cake as dessert for a Puget Sound area
Flag and General Officer luncheon hosted
by the District 13 Commander, RADM
Taylor.
Sector Key West Dining Facility
hosted a 3 day AUXCHEF class.
Pictured above is FS3 Tabatha
Abromowitz demonstrating basic
cuts of vegetables to a couple of the
Auxiliary personnel. There were 14
students overall.
FSs on CGC MIDGETT serve up an exceptional meal
for members from the Columbian Navy.
FS2 Anna Laza
CGC POLAR STAR
CG Base Elizabeth City New Barracks and Dining Facility
Thrun Hall located on Base Elizabeth City, North Carolina, has served Coast Guardsmen as the principal Barracks and Dining Facility for
thousands of aviation A and C school students since its construction in 1968. The 45-year-old building #61, AKA “The Donut” because of its
round design, has been replaced by two new state of the art buildings. The new barracks building #23 retained the Thrun Hall name and a
separate new dining facility building #24 (Galley). Both buildings officially opened in January 2013. An official ribbon cutting ceremony is
planned for May 2013. The new Thrun Hall Barracks and Galley can house and feed up to 300 students and TAD personnel. The Galley is
currently a contracted dining facility. Elizabeth City has two permanent FS billets an E-8 (FSCS) to oversee the Barracks and serve as a COTR
for the Galley Contract. An E-6 (FS1) supervises the MWR Hangar 7club food services functions.
Original Thrun Hall
Original Messdeck
New Thrun Hall and Galley
12
New Messdeck
FS Rating Health and Stats
NOTE: These charts and numbers are used for “Planning” purposes only and are not to be used as reflecting the actual status of
the rating. Many reports are based upon data from many sources to provide the most accurate picture as possible.
FS Rating Population (as of March 2013)
*includes Special Assignment Billets
E4 362 (102%) E5 447 (100%) E6 E7 E8 270 (99%) 129 (100%) 34 (103%) E9 TOTAL 12 (92%) 1254 (100%) Sea Shore Ratio
FS3
FS2
FS1
Billets Afloat
229
181
97
29
13
1
558
Billets Ashore
106
228
144
82
17
7
584
0
3
11
8
1
4
26
2.16
0.79
0.67
0.32
0.72
0.10
0.91
PO Billets*
Sea/Shore Ratio
FS3
Avg Cumulative
Sea Time (yrs)
FS2
1.5
FS1
3.5
6.67
FSC
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
TOTAL
E4 E5 E6 5
2
3
4
2
3
2
5
9
E7 FSCM
Total
FSC
FSCS
FSCM
TOTAL
8.83
9.26
9.43
6.63
FS Rating History Approved Retirements/Separations for 2013
FSCS
E8 E9
2
6
3
1
3
2
1
9
13
3
1
1
**Important** These numbers are strictly for informational
purpose only. A retirement does not guarantee
advancement. There are several other factors that
can affect advancements.
And thus begins the long and difficult journey, salted with stress and peppered with
passion that is the path of the professional chef. We must constantly learn and evolve.
And that, my fellow military chefs, is the true difference between a "chef" and a "cook".
- Staff Sergeant Guy Winks
13
1
FOOD SE RVI CE A SSI ST AN CE
AND TRAINING TEAM
FORCECOM (FC—AEFSAT)
FSAT NEWSLETTER
F S A T
N E W S L E T T E R
A P R I L
2 0 1 3
Policy Changes
INS IDE THIS
ISSUE:
Policy Changes
1
MARPOL REGS
2-4
Financial Reporting
Requirements
5
CY 2013 Meal Rates
6
CGDF Left Side/Right
7
Side Guidance
In this installment of the FSAT Newsletter, we would like to spend some time further discussing recent policy changes, which have a direct impact on Dining Facility
Management.
ALCOAST 499/12 – CHANGES TO GARBAGE MANAGEMENT PRACTICES FOR ALL COAST GUARD CUTTERS
ALCOAST 027/13-COAST GUARD DINING FACILITY (CGDF) ADDITIONAL GUIDANCE ON PURCHASE CARD TRANSACTION WORKSHEET (PCTW)
EMPLID numbers
8
From the Fleet
9
Mess Deck Intelligence
10
ALCOAST 540/12-CALENDAR YEAR 2013 FOOD SERVICE MEAL
RATES
FSAT Assessment Info
11-12
ALCOAST 541/12-COAST GUARD DINING FACILITY (CGDF) FINANCIAL REPORTING REQUIREMENTS
ALCOAST 534/12-FOOD SERVICE POLICY CHANGE CONCERNING
EMPLOYEE IDENTIFICATION NUMBERS (EMPLID)
2
PAGE
2
ALCOAST 499/12 - CHANGES TO GARBAGE MANAGEMENT PRACTICES
FOR ALL COAST GUARD CUTTERS
ALCOAST 499/12 outlines changes to Garbage Discharge Policy aboard all Coast
Guard Cutters effective 1 January 2013. Some of you may already be familiar with the new
requirements but it is in the best interest of all Food Service Specialists to understand the
new policies since we find ourselves not only producing a lot of garbage but also find ourselves managing it as the Master-at-Arms.
Dumping at Sea???
ALCOAST 499/12
COMDTNOTE 16455
COAST GUARD
CUTTERS SHALL
HOLD ALL
GARBAGE, WITH
THE EXCEPTION OF
FOOD WASTES, ON
BOARD UNTIL
AVAILABLE
GARBAGE STORAGE
AREAS ARE FILLED
TO CAPACITY.
SUBJ: CHANGES TO GARBAGE MANAGEMENT PRACTICES FOR ALL COAST GUARD CUTTERS A. VESSEL
ENVIRONMENTAL MANUAL, COMDTINST M16455.1(SERIES) 1. THIS MESSAGE NOTIFIES CUTTERS AND OPERATIONAL COMMANDERS OF CHANGES TO GARBAGE DISCHARGE POLICY. ALL COAST GUARD CUTTERS ARE REQUIRED TO COMPLY WITH THE LAWS DESCRIBED BELOW. COMPLIANCE SHALL BE EFFECTIVE
ON 1 JAN 2013. THESE CHANGES WILL BE REFLECTED IN THE NEXT REVISION OF REFERENCE (A).
2. THIS MESSAGE CANCELS THE REQUIREMENTS IN ALCOAST 157/11 WHICH ESTABLISHED GARBAGE MANAGEMENT PRACTICES THAT ALIGNED WITH MARPOL ANNEX V FOR ALL CUTTERS OPERATING IN THE
WIDER CARIBBEAN REGION SPECIAL AREA. AS A RESULT OF MORE STRINGENT STANDARDS PASSED IN
MARINE ENVIRONMENTAL PROTECTION COMMITTEE (MEPC) 62, ANNEX V WILL BAN THE DUMPING OF
ALL GARBAGE INTO THE SEA WITH THE EXCEPTION OF FOOD WASTES WORLDWIDE BEGINNING 1 JAN
2013. THE NATIONAL DEFENSE AUTHORIZATION ACT (NDAA) FOR 2012 MODIFIED THE "ACT TO PREVENT POLLUTION FROM SHIPS" (APPS) LANGUAGE, WHICH SPECIFIES HOW ANNEX V WILL BE APPLIED
TO THE CUTTER FLEET. THE OVERALL EFFECT OF THIS CHANGE MODIFIES THE GARBAGE RESTRICTIONS
FOR MILITARY VESSELS SET FORTH IN MARPOL ANNEX V AND ALLOWS THE COAST GUARD TO SET
STANDARDS REASONABLE AND PRACTICABLE FOR ITS FLEET, TAKING INTO ACCOUNT THE CAPABILITIES OF ITS DIVERSE CUTTER CLASSES AND OPERATIONAL PROFILES.
THESE CHANGES DO NOT CONSTITUTE AN EXEMPTION FROM THE LAW, AND IT STILL PLACES RESTRICTIONS ON THE DISCHARGE OF GARBAGE FROM CUTTERS.
THESE LATEST REQUIREMENTS ARE WORLDWIDE, BUT DIFFER DEPENDING ON WHETHER OPERATING
INSIDE OR OUTSIDE OF "SPECIAL AREAS".
3. POLICY: COAST GUARD CUTTERS SHALL HOLD ALL GARBAGE, WITH THE EXCEPTION OF FOOD
WASTES, ON BOARD UNTIL AVAILABLE GARBAGE STORAGE AREAS ARE FILLED TO CAPACITY. IF NOT
ABLE TO OFFLOAD TO SHORE RECEPTACLES ONCE GARBAGE STORAGE AREAS ARE FILLED TO CAPACITY
WITH GARBAGE OTHER THAN FOOD WASTE, UNITS SHALL DISCHARGE GARBAGE IAW REQUIREMENTS
OUTLINED BELOW TO THE EXTENT OF MAINTAINING FULL OPERATIONAL CAPABILITIES NECESSARY TO
SAFELY EXECUTE ASSIGNED MISSIONS UNTIL ABLE TO OFFLOAD TO SHORE RECEPTACLES. MANDATORY
RECORD KEEPING REQUIREMENTS ARE DESCRIBED IN PARA 7.
4. TO EXTEND GARBAGE HOLDING CAPABILITIES, CUTTERS SHALL MINIMIZE THE AMOUNT OF PACKAGING MATERIAL TAKEN ON BOARD BEFORE GETTING UNDERWAY, MINIMIZE THE PRODUCTION OF GARBAGE WHILE UNDERWAY, AND FULLY UTILIZE ON BOARD GARBAGE HANDLING EQUIPMENT. IF THERE
ARE QUESTIONS REGARDING THE OPERATION OF ON BOARD GARBAGE HANDLING EQUIPMENT, CUTTER EOS/EPOS ARE ADVISED TO CONTACT THEIR PRODUCT LINE ASSET MANAGER.
5. DISCHARGE REQUIREMENTS WHILE OPERATING OUTSIDE "SPECIAL AREAS". THE FOLLOWING IS A SUMMARY OF TYPES OF GARBAGE AND HOW THEY SHOULD BE PROCESSED IF ONBOARD STORAGE IS FILLED
TO CAPACITY AND DISCHARGE IS REQUIRED WHILE OPERATING OUTSIDE OF A "SPECIAL AREA":
FSAT
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3
A. FOOD WASTE, PAPER, AND CARDBOARD SHALL BE PROCESSED INTO A NON-FLOATING SLURRY WITH SEAWATER, SUCH THAT THE
EFFLUENT IS CAPABLE OF PASSING THROUGH A SCREEN WITH OPENINGS NO LARGER THAN ONE INCH DIAMETER.
B. PLASTICS DISCHARGE REMAINS PROHIBITED. THIS INCLUDES SYNTHETIC ROPES, PLASTIC GARBAGE BAGS, AND ASH FROM UNBURNED
OR PARTIALLY BURNED PLASTIC PRODUCTS THAT MAY CONTAIN TOXIC CHEMICALS OR HEAVY METALS.
C. METAL AND GLASS SHALL BE COMPACTED/CRUSHED AND BAGGED TO ENSURE NEGATIVE BUOYANCY.
D. INCINERATOR ASH MAY BE DISCHARGED SO LONG AS IT DOES NOT CONTAIN ANY TOXIC CHEMICALS, HEAVY METALS, OR INCOMPLETELY BURNED PLASTICS.
E. IN ALL CASES OF GARBAGE DISHARGE, THE SLURRY OF SEAWATER, PAPER, AND FOOD WASTE SHALL BE DISCHARGED ONLY WHEN
OUTSIDE OF 3 NM FROM LAND. METAL, GLASS, ASH, AND OTHER ALLOWED DISCHARGES SHALL ONLY OCCUR OUTSIDE OF 12 NM FROM
LAND.
F. CUTTERS THAT DO NOT HAVE THE NECESSARY EQUIPMENT INSTALLED TO PROCESS THE GARBAGE TO THE STANDARDS DESCRIBED
ABOVE, OR CANNOT COMPLY DUE TO OPERATIONAL NECESSITY, SHALL FOLLOW THE GUIDANCE BELOW:
1. FOR NON-FLOATING GARBAGE SUCH AS NON-GROUND PAPER, CARDBOARD, CLOTH, METAL, GLASS AND FOOD WASTE, DISCHARGES SHALL ONLY OCCUR OUTSIDE OF 12 NM FROM LAND.
2. FOR ALL OTHER GARBAGE TYPES, DISCHARGE SHALL ONLY OCCUR OUTSIDE OF 25 NM FROM LAND.
G. THIS GARBAGE HANDLING POLICY DOES NOT APPLY WHEN DISCHARGE OF GARBAGE IS NECESSARY FOR THE PURPOSE OF SECURING
THE SAFETY OF THE SHIP, THE HEALTH OF THE CREW, OR PRESERVING LIFE AT SEA. IN THE EVENT THERE IS SUCH A DISCHARGE, IT SHALL BE
REPORTED VIA OFFICAL MESSAGE TRAFFIC TO HEADQUARTERS COMDTS (CG-751),(CG-452), (CG-0941), AND THEIR OPERATIONAL COMMANDER WITHIN 72 HOURS. A TEMPLATE FOR THIS MESSAGE CAN BE FOUND AT HTTPS://COLLAB.USCG.MIL/LOTUS/MYQUICKR/VESSELENVIRONMENTAL/LIBRARY
(LOWER CASE). FROM HERE, CLICK ON THE "CHANGES TO GARBAGE DISCHARGE REQUIREMENTS" FOLDER. SELECT "GARBAGE DISCHARGE
REPORT TEMPLATE".
6. DISCHARGE REQUIREMENTS WHILE OPERATING INSIDE "SPECIAL AREAS".
"SPECIAL AREAS" ARE DEFINED IN MARPOL ANNEX V AS "SEA AREAS WHERE FOR RECOGNIZED TECHNICAL REASONS IN RELATION TO ITS
OCEANOGRAPHICAL AND ECOLOGICAL CONDITIONS AND TO THE PARTICULAR CHARACTER OF ITS TRAFFIC THE ADOPTION OF SPECIAL
MANDATORY METHODS FOR THE PREVENTION OF SEA POLLUTION BY GARBAGE IS REQUIRED." THERE ARE EIGHT "SPECIAL AREAS"
LISTED BELOW. DETAILED DESCRIPTIONS AND COORDINATES CAN BE FOUND AT HTTPS://COLLAB.USCG.MIL/LOTUS/MYQUICKR/VESSELENVIRONMENTAL/LIBRARY
(LOWER CASE). FROM HERE, CLICK ON THE "CHANGES TO GARBAGE DISCHARGE REQUIREMENTS" FOLDER. SELECT "ANNEX V SPECIAL AREAS
LISTING":
MEDITERRANEAN SEA AREA, BALTIC SEA AREA, BLACK SEA AREA, RED SEA AREA, GULFS AREA, NORTH SEA AREA, ANTARCTIC AREA
WIDER CARIBBEAN REGION
DUE TO THE PARTICULARLY SENSITIVE ENVIRONMENTAL CONCERNS WITHIN THESE "SPECIAL AREAS", MORE STRINGENT DISCHARGE AND
ADDITIONAL REPORTING REQUIREMENTS ARE TO BE FOLLOWED FOR DISCHARGE OF ANY TYPE OF GARBAGE AS OUTLINED BELOW:
A. FOOD WASTE, EITHER GROUND OR UNGROUND, SHALL ONLY BE DISCHARGED OUTSIDE 12 NM FROM THE NEAREST LAND.
B. IF ANY OTHER TYPE OF GARBAGE MUST BE DISCHARGED DUE TO SPECIAL OPERATIONAL CIRCUMSTANCES THAT IMPACT THE HEALTH,
SAFETY, AND SANITATION OF THE CREW AND CUTTER, IN ADDITION TO THE RECORD KEEPING REQUIREMENTS DETAILED IN PARA 7 BELOW, AN OFFICIAL MESSAGE DETAILING THE LOCATION, AMOUNT, TYPE AND REASON FOR THE DISCHARGE MUST BE REPORTED TO HEADQUARTERS COMDTS (CG-751), (CG-452), (CG-0941), AND THEIR OPERATIONAL COMMANDER WITHIN 72 HOURS OF THE DISCHARGE. THE
SAME TEMPLATE CAN BE USED AS POSTED IN PARA 5G.7. ADMINISTRATIVE RECORDKEEPING REQUIREMENTS.
A. ALL CUTTERS 87FT AND LARGER SHALL HAVE A GARBAGE MANAGEMENT PLAN. THIS PLAN PROVIDES WRITTEN PROCEDURES FOR COLLECTING, STORING, PROCESSING AND DISPOSING OF GARBAGE, INCLUDING THE USE OF THE GARBAGE MANAGEMENT EQUIPMENT INSTALLED ON BOARD. IT SHALL ALSO DESIGNATE THE PERSON IN CHARGE OF CARRYING OUT THE PLAN. THE GARBAGE MANAGEMENT PLAN
SHOULD BE INCORPORATED AS A CHAPTER IN THE CUTTER ORGANIZATION MANUAL (CORM). A TEMPLATE IS AVAILABLE AT THE VESSEL
ENVIRONMENTAL PAGE AT THE FOLLOWING LINK:
HTTPS://COLLAB.USCG.MIL/LOTUS/MYQUICKR/VESSEL-ENVIRONMENTAL/LIBRARY
(LOWER CASE). FROM HERE, CLICK ON THE "CHANGES TO GARBAGE DISCHARGE REQUIREMENTS" FOLDER. SELECT "GARBAGE MANAGEMENT
PLAN-TEMPLATE".
4
Garbage Management Continued
B. ALL CUTTERS SHALL LOG EACH TIME GARBAGE IS DISCHARGED OR INCINERATED BOTH INSIDE AND
OUTSIDE "SPECIAL AREAS", WHETHER IT IS FOOD WASTE OR ANY OTHER TYPE OF GARBAGE, IN THE CUTTERS OFFICIAL SMOOTH LOG. THE ENTRY FOR EACH DISCHARGE/INCINERATION SHALL INCLUDE THE
DATE AND TIME, POSITION, DESCRIPTION OF THE GARBAGE BEING DISCHARGED/INCINERATED, AND THE
ESTIMATED AMOUNT (IN CUBIC FEET). IN THE EVENT OF AN ACCIDENTAL GARBAGE DISCHARGE OR DISCHARGE OTHER THAN FOOD WASTE WITHIN A SPECIAL AREA NECESSARY TO PRESERVE THE HEALTH,
SAFETY, AND SANITATION OF THE CUTTER AND CREW, AN ENTRY SHALL BE MADE IN THE SMOOTH LOG
DESCRIBING THE CIRCUMSTANCES AND REASONS FOR THE DISCHARGE. FOR CLARIFICATION, AN ACCIDENTAL DISCHARGE IS DEFINED AS A GARBAGE DISCHARGE THAT OCCURRED WHEN THE CRITERIA SET
FORTH IN PARA 5 OF THIS MESSAGE WERE NOT MET.
8. TO AID CUTTERS IN DETERMINING THE REQUIREMENTS OUTLINED IN THIS MESSAGE, A FLOW CHART IS
AVAILABLE AT THE VESSEL ENVIRONMENTAL PAGE AT THE FOLLOWING LINK:
HTTPS://COLLAB.USCG.MIL/LOTUS/MYQUICKR/VESSEL-ENVIRONMENTAL/LIBRARY
(LOWER CASE). FROM HERE, CLICK ON THE "CHANGES TO GARBAGE DISCHARGE REQUIREMENTS"
FOLDER. SELECT "ANNEX V GARBAGE FLOW CHARTS".
9. THE COAST GUARD SHALL MAINTAIN ITS STANCE AS ENVIRONMENTAL STEWARDS AND COMPLY WITH
“ All Cutters
ALL ENVIRONMENTAL REGULATIONS TO THE MAXIMUM EXTENT POSSIBLE. WITH THE EXCEPTION OF
FOOD WASTES, ALL OTHER TYPES OF GARBAGE DISCHARGE SHALL BE KEPT TO THE ABSOLUTE MINIMUM shall log each
TO PRESERVE OPERATIONAL CAPABILITIES.
10. POC INFORMATION: TECHNICAL QUESTIONS SHOULD BE FORWARDED TO COMDT (CG-452)VESSEL
ENVIRONMENTAL POLICY: LCDR MICHAEL KILMER AT (202)
475-5732 OR MICHAEL.L.KILMER(AT)USCG.MIL OR LT MICHAEL LINDO AT (202)
475-5557 OR MICHAEL.C.LINDO(AT)USCG.MIL. OPERATIONAL QUESTIONS SHOULD BE FORWARDED TO
COMDT (CG-751) LT MARLON SADLER AT (202) 372-2327 OR MARLON.D.SADLER2(AT)USCG.MIL.
11. RELEASED BY RADM R. J. RABAGO, ASSISTANT COMMANDANT FOR ENGINEERING AND LOGISTICS AND
RDML M. E. BUTT, ASSISTANT COMMANDANT FOR CAPABILITY.
time garbage
is discharged”
5
PAGE
5
ALCOAST 541/12 - FINANCIAL REPORTING REQUIREMENTS
ALCOAST 541/12
SUBJ: COAST GUARD DINING FACILITY (CGDF) FINANCIAL REPORTING REQUIREMENTS A. Coast Guard
Food Service Manual, COMDTINST M4061.5 (series) 1. In a continuing effort to decrease waste, fraud and abuse and
to improve financial accountability and reporting within Coast Guard food service, the following policy changes will
become effective 01 January 2013.
2. Food Service Officers (FSO) shall reconcile all reported purchases monthly and verify their proper documentation
in Block G of the Coast Guard Dining Facility Operating Statement (CGDFOS), Form
Verifying Block G!!
CG-2576 against the Supply Fund Report (SFR) and Stores Web Sent Receipt Report (SRR). When reconciling purchase card purchases, the vendor, document number, and cost for each purchase stated on the SFR shall match Block
G of the Coast Guard Dining Facility Operating Statement (CGDFOS), Form CG-2576. When reconciling Prime Vendor government purchases, the purchase order number and cost for each purchase stated on the SRR must match
Block G of the Coast Guard Dining Facility Operating Statement (CGDFOS), Form CG-2576.
3. Aggregate reporting is not authorized. Each purchase shall be listed separately in Block G of the Coast Guard
Dining Facility Operating Statement (CGDFOS), Form CG-2576.
4. The SFR and SRR are required to be printed, reviewed, and signed at the bottom by the commanding officer/officer
in charge and FSO, and included as supporting documentation sent to FINCEN each month.
Call Record Sheets are no longer required to be submitted with the end of month report.
5. Not all vendors charge the purchase card immediately or within 24 hours of the actual purchase, therfore, it is
advisable to initiate the SFR report three days after the end of the reporting period.
Although these reports validate local subsistence procurement, there are still times when charges may be different
than the amount claimed. These instances will be identified during the FINCEN reconciliation process and all units
will be notified immediately if changes occur.
6. Detailed procedures and examples of how to access and print the SFR and SRR are posted on the Food Service
Rating Knowledge Manager
website:
http://cgweb.tcpet.uscg.mil/T_Div/SMS/FS-InformationPortal/FSPaperwork.html
7. These changes will be incorporated in the next revision of Ref A.
8. POCs are COMDT (CG-1111), CWO3 Michael Carpenter at (202) 475-5149, Michael.V.Carpenter(at)uscg.mil or
the Food Service Assistance and Training Team at (707) 765-7582.
9. Released by Maura K. Dollymore, Director of Health, Safety and Work-life.
10. Internet Released Authorized
“ Aggregate
Reporting is not
authorized”
6
FSAT
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6
ALCOAST 540/12 - CY 2013 Food Service Meal Rates
ALCOAST 540/12
COMDTNOTE 4061
SUBJ: CALENDAR YEAR 2013 FOOD SERVICE MEAL RATES A. DOD Financial Management Regulation, DOD 7000.14 (series) B.
Coast Guard Food Service Manual, COMDTINST M4061.5 (series) 1. Effective 1 January 2013 commanding officers/officers-in-charge
(CO/OIC) of units with Coast Guard Dining Facilities (CGDF), either civilian contracted or military staffed, shall ensure all Coast
Guard members receiving a subsistence allowance and all other authorized CGDF patrons not on subsistence-in-kind pay the following meal rates when subsisting in a CGDF.
2. In accordance with Chapter 19 of Ref A, the 2013 Food Service Meal Rates are broken down as follows:
Meal
Discount Meal Rate
Standard Meal Rate
Breakfast
2.10
2.50
Lunch
3.95
4.60
Dinner
3.95
4.60
Midnight rations
2.10
2.50
3. Discount and standard meal rates are defined in chapter seven of Ref B.
“
4. Brunch, supper, holiday, and snack rates are no longer authorized. Only the discount and standard meal rates for breakfast, lunch,
dinner and midnight rations are authorized by paragraph 2 of this message.
EFFECTIVE
5. All active duty Coast Guard military member dependents are authorized to pay the discount meal rate for a Thanksgiving Day or
Christmas Day main meal.
6. Food Service Officers (FSOs) shall not utilize sections of CGDF paperwork management forms pertaining specifically to holiday,
snack, brunch, or supper.
7. These changes will be incorporated in the next change to Ref B.
8. CO/OINCs will ensure all FSOs and Food Service Contracting Officers Technical Representatives receive a copy of this message.
9. Commandant (CG-1111) POC is CWO Michael Carpenter (202) 475-5149, Michael.V.Carpenter(at)uscg.mil.
10. Released by RADM Maura K. Dollymore, Director of Health, Safety and Work-life.
11.
Internet release authorized
Are you still using CY 2012 Meal Rates?
1 JAN
2013!”
7
PAGE
7
ALCOAST 027/13—Coast Guard Dining Facility Additional Guidance on
Purchase Card Transaction Worksheet
ALCOAST 027/13
COMDTNOTE 4061
SUBJ: COAST GUARD DINING FACILITY (CGDF) ADDITIONAL GUIDANCE ON PURCHASE CARD
TRANSACTION WORKSHEET (PCTW) A. Coast Guard Food Service Manual, COMDTINST M4061.5 (series)
1. The following policy changes shall take place immediately and will be incorporated in the next change to REF
A.
2. All CGDF files shall be kept for 6 years and 3 months.
3. The left side of the CGDF Folder will contain all purchase and cash documents for the month and be filed as
follows:
A. FINCEN serialized memos acknowledging deposits received.
B. Transmittal letters documenting funds transmitted, with copies of checks.
Get your files in order!!
C. Individual Credit Account(s), Form CG-3476.
D. Issue/Sales Slip(s), Form CG-2581 and/or Store Room Issues INV21sstu.rpt.
E. Meals Sold and/or Meal Sign-in Sheet(s), Form CG-4901.
F. Reimbursable Issues, DD Form 1149.
G. Approved Not-To-Exceed Procurement Request, DOT F-4200.1.
H. Approved Purchase Card Transaction Worksheets (for each cardholder), DHS Form 1501.
“ All CGDF Files
shall be kept for 6
I. Copies of procurement documents Order for Supplies and Services, Form OF-347, Order for Supplies and
Services Schedule-Continuation, Form OF-348, and Purchase Order-Invoice-Voucher, SF-44.
J. Copies of Stores Web Sent Receipt Report (SRR) and FINCEN XS6 Supply Fund Report (SFR).
K. Copies of delivery, invoice, receipt tickets and credit card statements with receipts attached.
years 3 months!!”
L. Copies of suppliers monthly statements.
M. Copies of government-source shipping documents.
N. Received Issue/Sales Slip, Form CG-2581 documenting transfers.
4. The right side of the CGDF folder shall remain the same.
5. POCs are COMDT (CG-1111), CWO3 Michael Carpenter at (202) 475-5149, Michael.V.Carpenter(at)
uscg.mil or the Food Service Assistance and Training Team at (707) 765-7582.
6. Released by RADM Maura K. Dollymore, Director of Health, Safety, and Work-Life.
7. Internet release authorized
The most common discrepancy we see at FSAT with regards to filing sequence is the 2581 or for
you DFAM units the INV21sstu.rpt
FSAT
On the left side - 2581 or INV21sstu.rpt that pertains to a transfer of stores
On the right side - 2581 or INV21sstu.rpt that pertains to daily issues to CGDF or Sale of
Stores.
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FSAT
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ALCOAST 534/12 - Food Service Policy Change Concerning Employee
Identification Numbers (EMPLID)
UNCLAS //N04061//
ALCOAST 534/12
COMDTNOTE 4061
SUBJ: FOOD SERVICE POLICY CHANGE CONCERNING EMPLOYEE IDENTIFICATION NUMBERS (EMPLID) A. COMDT COGARD
Washington DC 051450Z DEC 12/ALCOAST 508/12 B. Coast Guard Food Service Manual, COMDTINST M4061.5 (series) 1. In accordance with Ref A, effective immediately, all Coast Guard Dining Facilities transmitting personal checks, cashiers checks, and money orders
via memorandum will discontinue documenting members EMPLID on the face of checks, money orders, and transmittal letters.
2.
A sample transmittal letter is located on the Training Center Petaluma Food Service Rating Knowledge Manager website.
http://cgweb.tcpet.uscg.mil/T_Div/SMS/FS-InformationPortal/FSPaperwork.html
3. This policy change will be incorporated in the next change to Ref B.
4. Commanding officers and officers-in-charge shall ensure all food service officers receive a copy of this message.
5. POC is COMDT (CG-1111), CWO3 Michael Carpenter at (202) 475-5149, Michael.V.Carpenter(at)uscg.mil.
6. Released by RADM Maura K. Dollymore, Director of Health, Safety and Worklife.
7. Internet release authorized
Who Knew?
Help spread the word while we celebrate…..
National Grilled Cheese Month - April
Eat Dessert First Month - May
National Fresh Fruits and Vegetables Month - June
Culinary Arts Month - July
THE BDFA MESSAGE CAN BE FOUND IN THE ALCOAST FOLDER WITHIN CGMS
MONTHLY
-
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From “C” School
Pictures from Advanced
Shipboard Baking. Great
job on all of the hard work
by the students and the
“C” school staff at
TRACEN Petaluma.
FSAT
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Mess Deck Intelligence
As Sailors, most of our information is passed through the non-official,
highly suspect means of “mess deck intelligence.” While it does prove true
from time to time it also starts rumors and perpetuates misinformation. At
FSAT we receive many calls every week pertaining to “I heard this” or “So
and so told me that.” For those of you who call we thank you, you are the
reason we hear these rumors and from your calls you also allow us to provide
the correct information. Current topics of Mess Deck Intelligence:
“ Call FSAT for
clarification”
DFAM is dead?
The old paperwork is back?
Ashore units can pay for Change of Command Receptions with 82 funds?
Charging mandatory meals is an authorized way of doing business?
I can buy “hard liquor” to prepare meals?
Until there is official correspondence from CG-1111, we will continue to operate as per the proper reference. If you have any questions please refer them
to your FSAT representative
FSAT
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FSAT Assessment Schedule FY 13
District 1:
AIR STATION CAPE COD
CGC ABBIE BURGESS
CGC ESCANABA
CGC FLYING FISH
CGC GRAND ISLE
CGC HAMMER HEAD
CGC IDA LEWIS
CGC JEFFERSON ISLAND
CGC JUNIPER
CGC KATHERINE WALKER
CGC PENOBSCOT BAY
CGC SAILFISH
CGC SANIBEL
CGC SENECA
CGC TIGER SHARK
CGC WILLOW
SECTOR NEW YORK
SECTOR Northern New England
STA Brandt Point
STA Burlington
STA Cape Cod
STA Chatham
STA Eatons Neck
STA Menemsha
STA Merrimack River
STA New London
STA Point Allerton
STA Point Judith
STA Provincetown
STA Sandy Hook
STA Gloucester
STA Boothbay Harbor
STA Rockland
STA Eastport
Blue denotes
assessment completion
District 5
CGC ALBACORE
CGC BEAR
CGC BLOCK ISLAND
CGC COCHITO
CGC DEPENDABLE
CGC ELM
CGC FORWARD
CGC FRANK DREW
CGC HARRIET LANE
CGC JAMES RANKIN
CGC LEGARE
CGC NORTHLAND
CGC SEAHORSE
CGC SMILAX
CGC VIGOROUS
CGC WILLIAM TATE
SECTOR Delaware
SFO Eastern Shore
STA Annapolis
STA Cape Charles
STA Crisfield
STA Little Creek
STA Milford Haven
STA Ocean City
STA St. Inigoes
District 7:
CGC GALLATIN
CGC BLUEFIN
CGC CONFIDENCE
CGC CORMORANT
CGC CROCODILE
CGC DIAMONDBACK
CGC GANNET
CGC HAMMER WLIC
CGC HUDSON
CGC KEY BISCAYNE
CGC KINGFISHER
CGC KNIGHT ISLAND
CGC MARIA BRAY
CGC MARLIN
CGC MOHAWK
CGC OAK
CGC PEA ISLAND
CGC SAWFISH
CGC SEA DOG
CGC SHRIKE
CGC TARPON
CGC THETIS
SECTOR CHARLESTON
SECTOR JACKSONVILLE
STA Fort Myers
STA Fort Pierce
STA Islamorada
STA Marathon
STA Ponce De Leon
Station Port Canaveral
Station Tybee
Station Yankeetown
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FSAT Assessment Schedule FY 13 (cont)
District 8:
CGC AXE
CGC BONITO
CGC BRANDT
CGC CHEYENNE
CGC CLAMP
CGC COHO
CGC DECISIVE
CGC HARRY CLAIBORNE
CGC HATCHET
CGC HERON
CGC MALLET
CGC MANOWAR
CGC PAMLICO
CGC PATOKA
CGC POMPANO
CGC SAGINAW
CGC SANGAMOM
CGC SEAHAWK
CGC SKIPJACK
CGC STEELHEAD
CGC WEDGE
SFO Galveston
STA Destin
STA Freeport
STA Gulfport
STA New Orleans
STA Panama City
STA Port Aransas
STA Port O' Connor
STA Sabine
PATSFORSWA:
CGC ADAK
CGC AQUIDNECK
CGC BARANOF
CGC MAUI
District 9:
CGC ALDER
CGC BISCAYNE
CGC BUCKTHORN
CGC MACINAW
STA Belle Island
STA Charlevoix
STA Cleveland Harbor
STA Duluth
STA Erie
STA Grand Haven
STA Oswego
STA Rochester
STA Saginaw River
STA Saint Ignace
STA Tawas
District 13:
BSU Seattle
CGC ADELIE
CGC ALERT
CGC BLUE BELL
CGC BLUE SHARK
CGC FIR
CGC MELLON
CGC MIDGETT
CGC ORCAS
CGC SEA DEVIL
CGC SEA FOX
CGC STEADFAST
CGC WAHOO
SECT (MSU) Portland
STA Siuslaw River
STA Tillamook Bay
District 11:
BSU San Pedro
CAMSPAC Pt. Reyes
CGC BERTHOLF
CGC BLACKTIP
CGC BOUTWELL
CGC GEORGE COBB
CGC MORGENTHAU
CGC NARWHAL
CGC PETREL
CGC SEA OTTER
CGC SHERMAN
CGC STRATTON
CGC WAESCHE
SECT San Francisco
STA Golden Gate
District 14:
BSU Honolulu
CGC JARVIS
CGC RUSH
CGC WALNUT
District 17:
CGC ANACAPA
CGC HICKORY
CGC LONG ISLAND
CGC MUNRO
CGC MUSTANG
CGC ROANOKE ISLAND
Disclaimer: As of March 28th, all units schedule for an FSAT visit after June 30th maybe cancelled.
FSAT members will be in contact with each individual unit to address issues.
This newsletter is for the sole purpose of passing information to those within the Food Service Specialist
Rating. The material contained within is not for record purposes nor represents any Coast Guard official
policy.
For inquiries or submissions regarding the FSAT Newsletter please contact your FSAT representative or
myself directly at Sean.A.Hermes@uscg.mil. Thanks for your hard work and support!
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