RFP- Procurement of PTP DS3 link and Router.
STAR UNION DAI-ICHI LIFE INSURANCE CO. LTD.
Procurement of PTP DS3 Link and Router
Request for Proposal
Tender Ref No: SUD/IT/DS3/001 Dated: 15th March 2011
Issue Date: 15th March 2011
Last Date of submission of Proposal: 18th March 2011
This document and the information contained herein are confidential to and the property of SUD.
Unauthorized access, copying and replication are prohibited. This document must not be copied in
whole or in part by any means, without the written authorization of SUD. This document should be
used only for intended purpose purported by the non-disclosure agreement signed by you or your
representative organization.
RFP- Procurement of PTP DS3 link and Router.
STAR UNION DAI-ICHI LIFE INSURANCE CO. LTD.
SUD intends to increase the connectivity bandwidth between SUD Vashi Back office and Data Centre.
For this purpose we request you to provide the feasibility and best Quote of the DS3 (45 Mbps) fiber
PTP Link between the two ends, also provide the best quotation for the two router for both end in Opex
Model in sealed envelope before this week end i.e. 3:00 PM Friday 18th March 2011
END A
END B
Star Union Dai-ichi Life Insurance Co. Ltd. Sify Data Centre,
11th Floor, Raghuleela Arcade,
IT Park, Sector 30A,
Opp. Vashi Rly. Station, Vashi
Navi-Mumbai - 4000703
K/10 reliable Plaza,
Thane Belapur Road,
Near Bharat Bijlee,
Airoli Navi Mumbai.
BW
Link Type
45 MB
//DS3
PTP
Contact Person: Sanjay Tiwari
Mobile No.:+91-9619929227
Cisco 3945 Routers: Qty 2 Nos.
Configuration:
S.No Product
Description
Qty
Router with Optional 24X7 support
1 CISCO3945-H-SEC/K9
Cisco 3945 Security Bundle w/SEC license PAK
2
2 S39UK9-15001M
Cisco 3925-3945 IOS UNIVERSAL
2
3 HWIC-2FE
HWIC two routed port
2
4 HWIC-4T
4-Port Serial HWIC
2
5 PWR-3900-AC/2
Cisco 3925/3945 AC Power Supply (Secondary PS)
2
6 CAB-ACSA
AC Power Cord (India/South Africa), C13, BS 546, 1.8m
4
7 CAB-SS-V35MT
V.35 Cable, DTE Male to Smart Serial, 10 Feet
8
RFP- Procurement of PTP DS3 link and Router.
STAR UNION DAI-ICHI LIFE INSURANCE CO. LTD.
8 CAB-CONSOLE-RJ45
Console Cable 6ft with RJ45 and DB9F
2
9 Included: PWR-3900-AC
Cisco 3925/3945 AC Power Supply
2
10 Included: 3900-FANASSY
Cisco 3925/3945 Fan Assembly (Bezel included)
2
11 Included: C3900-SPE150/K9
Cisco Services Performance Engine 150 for Cisco 3945 ISR
2
12 Included: ISR-CCP-EXP
Cisco Config Pro Express on Router Flash
2
13 Included: MEM-3900-1GB-DEF
1GB DRAM (512MB+512MB) for Cisco 3925/3945 ISR (Default)
2
14 Included: MEM-CF-256MB
256MB Compact Flash for Cisco 1900, 2900, 3900 ISR
2
15 Included: SL-39-IPB-K9
IP Base License for Cisco 3925/3945
2
16 Included: SL-39-SEC-K9
Security License for Cisco 3925/3945
2
17 CON-CBNP-3945SEC
COLL 24X7X4 INT Cisco 3945 Security Bundle w/SEC license
6
1 port channelized T1/E1 and PRI HWIC (data only)
2
Optional Cards
1a
HWIC-1CE1T1-PRI=
Term & Conditions :Support ;-- Comprehensive onsite support 24 *7*4
After 3 years Router should be transferred to SUD books.
Managed Services: --- NOC monitoring & management support.
SLA (As mutually agreed).
Tax: Inclusive as applicable
Octroi: Inclusive as applicable
Delivery period: -- 4-6 weeks after PO date.
RFP- Procurement of PTP DS3 link and Router.
STAR UNION DAI-ICHI LIFE INSURANCE CO. LTD.
Title: RFP for Procurement of Ds3 Link and Routers
Kind Attn: Mr. Sanjay Tiwari
Star Union Dai-ichi Life Insurance Company Limited
11th Floor, Raghuleela Arcade,
IT Park, Sector 30A,
Opp Vashi Rly Stn.,
Vashi Navi Mumbai 400703
Proposals received after the time and date specified above may, at the Company’s sole discretion,
be rejected and will remain unopened, destroyed and eliminated from consideration. Please do not
send your RFP responses to any other Company’s employee. Responses sent to any other location
other than the above address and email id will not be considered.
Proposal Format
Evaluation of proposals is made easier when Bidders respond in a similar manner. The response
should contain the following information, in addition to the information that the bidder is willing to
provide on bidder’s own
-
Bidder’s name and address, telephone number, email address and a contact person
One page letter of introduction identifying the Bidder and signed by the person or persons
authorized to sign and bind the Bidder to statements made in the proposal. The returned RFP
will be referenced as an attachment if/when a contractual agreement is executed. This
document has to be uploaded and mapped with this corresponding schedule
Notification of Changes
All recipients of this RFP will be notified of any changes if any made to this document prior to the
due date of submission of proposals
Changes to Proposed Wording
The Bidder will not be permitted to change the wording of its proposal after submission to the
Company. No words or comments will be added to the general conditions or detailed specifications
unless requested by the Company for the purposes of clarification.
RFP- Procurement of PTP DS3 link and Router.
STAR UNION DAI-ICHI LIFE INSURANCE CO. LTD.
Bidder’s Expenses
Bidders are solely responsible for their own expenses in preparing a proposal and for subsequent
negotiations with the Company, if any
Currency and Taxes
Prices quoted are to be:
- In Indian rupees;
- Inclusive of all taxes.
- Octroi charges, entry tax (if applicable) will be paid on actual on production of suitable evidence
on payment by the supplier.
- Vendor has to arrange for waybill and road permits
Completeness of Proposal
By submission of a proposal, the Bidder warrants that all components required to manage the
program have been identified in the proposal or will be provided by the Company at no charge
Terms & Conditions of the Contract
Acknowledgement
Please acknowledge the receipt of this document by sending an e-mail to sanjay.tiwari@sudlife.in.
Please include the contact information for person who will be directly responsible for completing
the RFP.
Term & Conditions :Support ;-- Comprehensive onsite support 24 *7*4
After 3 years Router should be transferred to SUD books.
Managed Services: --- NOC monitoring & management support.
SLA (As mutually agreed).
Tax: Inclusive as applicable
Octroi: Inclusive as applicable
Delivery period: -- 4-6 weeks after PO date.
RFP- Procurement of PTP DS3 link and Router.
STAR UNION DAI-ICHI LIFE INSURANCE CO. LTD.
Title: RFP for Procurement of Ds3 Link and Routers
Kind Attn: Mr. Sanjay Tiwari
Star Union Dai-ichi Life Insurance Company Limited
11th Floor, Raghuleela Arcade,
IT Park, Sector 30A,
Opp Vashi Rly Stn.,
Vashi Navi Mumbai 400703
Proposals received after the time and date specified above may, at the Company’s sole discretion,
be rejected and will remain unopened, destroyed and eliminated from consideration. Please do not
send your RFP responses to any other Company’s employee. Responses sent to any other location
other than the above address and email id will not be considered.
Format of Proposal
Proposals must be submitted in accordance with the instructions contained in the RFP and must
include all information and materials requested in the RFP. Bidders are cautioned that proposals
that do not follow the form required by, or contain the information requested in, the RFP shall be
subject to rejection without review.
Bidders may include any additional information and material they wish; however, such material
(e.g. alternative services and/or features) shall be identified in a separate attachment
("Attachment"). Any such attachment shall identify the applicable RFP Section or Subsection to
which it is responsive and shall be incorporated into and be made a part of the proposal.
If a Bidder believes that it can offer Contract conditions that may be more favorable to the
Company than those set forth in the RFP, Bidder shall include such conditions in a labeled
addendum to their response as an Attachment to the proposal. However, Bidder must still complete
all specifications as set out in the RFP.
An authorized officer of the Bidder or other person authorized to bind Bidder in this matter must
sign the returned proposals.
Company’s Obligations
The submission and receipt of proposals does not obligate the Company in any way. The Company shall
not be liable for any costs incurred by Bidders in the preparation, presentation or any other aspect of
the proposals received by reason of this request, nor is the Company obligated to negotiate separately
RFP- Procurement of PTP DS3 link and Router.
STAR UNION DAI-ICHI LIFE INSURANCE CO. LTD.
with any sources whatsoever in any manner necessary to serve Bidder's best interests. The Company
makes no representation, implied or express, that it will accept and approve any proposal submitted.
Any and all Contracts which result from this RFP shall be non-exclusive, as-ordered agreements
RFP Terms and Conditions Applied to Final Contract
The terms and conditions of the RFP, including the specifications and the completed proposal, will
become, at the Company's sole discretion, part of the final Contract (the "Contract") between the
Company and the selected Bidder. In the event that responses to the terms and conditions will
materially impair a Bidder's ability to respond to the RFP, Bidder should notify the Company in writing of
the impairment. If Bidder fails to object to any condition incorporated herein, it shall mean that Bidder
agrees with, and will comply with the conditions set forth herein. Any exceptions to the terms and
conditions or any additions, which Bidder may wish to include in the RFP, should be made in writing and
included in the form of an attachment to the applicable Section in the RFP
Terms Binding on Bidder
Following the date for submission of proposals, and prior to Contract award, the RFP shall be binding
upon Bidder in all respects for a period of 180 days.
Hold Harmless
In submitting a proposal, Bidder understands that the Company will determine at its sole discretion
which proposal, if any, is accepted. Bidder waives any right to claim damages of any nature whatsoever
based on the selection process, final selection, and any communications associated with the selection.
The Company reserves the right to award the Contract to the Bidder(s) whose proposal is deemed to be
the most advantageous in meeting the specifications of the RFP. In addition, the Company reserves the
right to add or waive any requirements contained in this RFP at its sole discretion with regard to
proposals submitted. The Company’s decision on award of Contract shall be final and binding on all the
Bidders.
Confidentiality Provision
The terms of this RFP, the information provided by the Company herein and all other information
provided by Bidder in connection with the services offered to be provided by the Bidder pursuant to this
RFP, are to be treated by Bidder as strictly confidential and proprietary. Such materials are to be used
solely for the purpose of responding to this request. Access shall not be granted to third parties except
upon prior consent of the Company and upon the written agreement of the intended recipient to treat
the same as confidential.
RFP- Procurement of PTP DS3 link and Router.
STAR UNION DAI-ICHI LIFE INSURANCE CO. LTD.
RFP Schedule
Listed below are the key steps and dates for this RFP process:
The Company electronically distributes RFP to
Bidders
All inquiries regarding RFP due by close of business
15th March 2011
Bidders’ deadline for submitting responses to RFP
18th March 2011
16th March 2011
Acceptance of Proposals
The Company reserves the right to modify the terms of the RFP at any time at its sole discretion and the
same will be uploaded on our website http://www.sudlife.in . The bidders have to remain updated
about the same from the website and the Company will not be responsible for such information not
being downloaded by the bidder. Subsequent to the submission of proposals, interviews and
negotiations may be conducted with one or more Bidders, but there will be no obligation to receive
further information, whether written or oral, from any Bidder not to disclose the nature of any proposal
received.
This RFP should not be construed as an agreement to purchase products or services. The Company is not
bound to accept the lowest price or any proposal of those submitted. Proposals will be assessed in
accordance with the evaluation criteria.
Liability for Errors
While the Company has used considerable efforts to ensure an accurate representation of information
in this RFP as per its current understanding of the requirements, the information contained in this RFP is
supplied as a guideline for Bidders. The information is not guaranteed or warranted accurate by the
Company, nor is it necessarily comprehensive or exhaustive. Nothing in this RFP is intended to relieve
Bidders from forming their own opinions and conclusions with respect to the matters addressed in this
RFP. In the event the Company finds that the objectives of the intended system is better achieved by
processes/procedures other than those mentioned in this document, the Company shall have the right
irrespective of the fact whether it has already received proposals from intending bidders or not, to
effect such changes and enter into negotiations with one or more Bidders at its sole discretion for such
changed/modified processes.
Acceptance of Terms
All the terms and conditions of this RFP shall be deemed to be accepted by the Bidder and incorporated
in its proposal unless specifically notified otherwise.
RFP- Procurement of PTP DS3 link and Router.
STAR UNION DAI-ICHI LIFE INSURANCE CO. LTD.
Ownership of Proposals
All documentation, including proposals, submitted to SUD will become the property of the Company.
Use of Request for Proposal
This document or any portion thereof, is the property of the Company and may not be used or copied
for any purpose other than the submission of the Bidder’s proposal.
Bidder Exception Notice
If the Bidder believes that either the process or evaluating officer is biased or partial (either for or
against) then Bidder is to provide Notice of this exception (in writing) to evaluating officer’s supervisor
(shivkumar.pandey@sudlife.in) for analysis and action.