ADDENDUM 1
Request for Proposal (RFP) No. DVCA2015/2016
For
Domestic Violence Center Act Legal and Shelter Services
Revised Due Date for this RFP has changed to
Monday, April 27, 2015
NOTE: The DVCA RFP Exhibit A Response Package has
been revised. Please make sure to use the latest version,
which is available on either of the websites:
www.acgov.org or www.alamedasocialservices.org.
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REVISIONS
1. DVCA RFP Specifications Document
A. Specific Service Requirements (page 5, Section E, 1.)
 Item # b Emergency transportation: The bidder(s) must provide a means for emergency transportation on a 24hour basis to shelters or other places of safety appropriate for DV victims/survivors and their children has been
deleted.
B. Calendar of Events (page 10)
 Addendum Issue: Friday, April 10, 2015, changed to Monday, April 13, 2015
 Response Due: April 24, 2015 by 12:00pm, changed to April 27, 2015 by 12:00pm
 Evaluation Period: April 24, 2015 – May 7, 2015, changed to April 27, 2015 – May 7, 2015
C. Proposal Narrative, Administrative/Organizational Capacity/Program Design (page 33, #2)
 #2 Describe your organizations design for providing the specific service requirements as outlined on page 5,
Section E. As stated under Section E, 7 and 8 1 or 2 depending on selected service category, please detail this
information and provide an attachment of any operational agreements or memoranda of understanding.
2. Exhibit A Response Package
A. Proposal Narrative, Administrative/Organizational Capacity/Program Design (page 8, #2)
 #2 has been revised: Describe your organizations design for providing the specific service requirements as
outlined on page 5, Section E. As stated under Section E, 7 and 8 1 or 2 depending on selected service category,
please detail this information and provide an attachment of any operational agreements or memoranda of
understanding.
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BIDDER ATTENDEE LIST
NAME
ORGANIZATION
PHONE #
E-MAIL
1
Sophora Acheson
Ruby’s Place, Inc.
510-581-5626
sophora@rubysplace.org
2
Ana Cruz
Bay Area Legal Aid
510-250-5227
acruz@baylegal.org
3
Eleonore Zwinger
International Institute of the Bay Area
510-451-2846 x335 ezwinger@iibayarea.org
4
Kristie Whitehorse
Family Violence Law Center
510-208-0220
kwhitehorse@fvlc.org
5
Vicki Thompson
Tri-Valley Haven
925-667-2713
vicki@trivalleyhaven.org
6
Donna Browne
Tri-Valley Haven
925-667-2704
donna@trivalleyhaven.org
7
Irina Milinevskaya
Tri-Valley Haven
925-667-2720
irina@trivalleyhaven.org
8
Nina Clymer
Safe Alternatives to Violent Environments
510-574-2250
nina@save-dv.org
9
Diane Anderson
Safe Alternatives to Violent Environments
510-773-3810
grants@save-dv.org
10
Patricia Bidar
Building Futures w/Women and Children
510-357-0205
pbidar@bfwc.org
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QUESTIONS AND ANSWERS
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Question:
Since the $178,500 will be split between 10 agencies, would It be beneficial to
base the budget on the 10% of the amount?
Answer:
The Social Services Agency has not yet determined the distribution of funds
between the recommended agencies. This will be determined by May 20, 2015,
when the notices of intent to award will go out.
Question:
Can you speak more about the 24-hour transportation requirement for legal
services providers? How do you see that working? From our perspective, we
are a professional law firm and while we may work outside of M-F 9-5, we aren’t
in the business of providing transportation or being available around the clock.
Are sub-contracts allowed to fulfill this requirement? Are there any
circumstances in which this requirement might be waived (i.e. MOU/partnership
w/another grantee, etc.)?
Answer:
This legal deliverables requirement has been removed, please refer to the
Addendum 2 for the revised DVCA RFP Specifications document.
Question:
Are the legal services listed in the Scope of Services (pg. 4) exhaustive? DV
survivors have many more legal needs beyond restraining orders and custody,
such as housing, benefits, etc.
Answer:
The legal service deliverables are stated in the DVCA Specifications document on
page 5, section E.1. Although SSA realizes DV survivors may require other
services and/or programs, it is advisable and a requirement that the
recommended legal agency provide referrals to community partners that can
better serve the clients additional needs.
Question:
Are non-profits providing services directly to county residents exempt from the
requirement to sub-contract w/a SLEB?
Answer:
Yes, non-profit agencies are exempt from SLEB.
Question:
Are bids for less than $25k still required to sub-contract w/a SLEB?
Answer:
No
Question:
As legal service providers, do we need to provide services for restraining orders?
Answer:
Yes
Question:
In the response packet and the specification document, under Section E, there is
no 7 & 8
Answer:
In the Exhibit A Response Packet (pg. 8) and in the DVCA RFP Specifications
Document (pg. 33), the 7 & 8 will be revised to “1 or 2, depending on the
service category”. These two revised documents will be posted online.
Question:
When discussing the type of reports that will be generated, should we speak
about our agency’s data base reports or the data collection tool that will be
provided by SSA?
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Answer:
In response to both, SSA wants to know your organizations data collection plan
and how this will feed into the data collection tool that SSA will provide.
Question:
On page 5 of the RFP under the Bidder Qualifications, #5 talks about the
permits, licenses, etc. to serve DV clients as specified under the RFP. Is this
actually discussed in the RFP as to what permits, licenses, etc. that the County
requires or is this question in general asking what licenses, permits, etc. we as
a DV agency have to qualify us to operate as such.
Answer:
Is a DV counselor is providing counseling services or an attorney is providing
legal services/consultations to a DV survivor funded under this contract, SSA
requires the staff member be properly accredited (i.e. licensed, 40-hr DV
training, etc.).
10 Question:
Answer:
11 Question:
Answer:
12 Question:
Answer:
13 Question:
Answer:
14 Question:
Answer:
15 Question:
The SLEB website isn’t clear about how to define small business. Are non-profits
exempt? Where do we find the # of employees on average for our NAICS code?
Yes, non-profits are exempt. A small business is defined by the United States
Small Business Administration (SBA) as having no more than the number of
employees or average annual gross receipts over the last three (3) years
required per SBA standards based on the small business’s appropriate NAICS
code. You will find the number of employees on average for each NAICs code in
the Table of Small Business Size Standards at
https://www.sba.gov/content/small-business-size-standards.
Please define “local preference”.
Five percent (5%) preference points shall be granted to Alameda County
products or Alameda County vendors on all sealed bids except with respect to
those contracts which state law requires be granted to the lowest responsible
bidder. An Alameda County vendor is a firm or dealer with fixed offices and
having a street address within the County for at least six (6) months prior to
the issue date of any RFP/Q being responded to; and which holds a valid
business license issued by the County or a city within the County.
As a not-for-profit organization, will we be exempt from the SLEB partnering
requirement?
Yes
In the past, the description of services provided was needed, is it not need this
time?
Yes it is still needed; please refer to the Administrative/Organizational
Capacity/Program Design section in the Exhibit A Response Packet on pg. 7-8.
Please explain what the Client Identification Number is and if client
confidentiality will be taken into consideration,
Yes, confidentiality will be maintained. The PERU unit will work with the selected
providers to create a numeric identifier for inclusion in the reporting tool.
How do we count clients that were already in school or work upon entry to
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shelter and maintained in school or work for the Results Based Accountability
aspect?
Answer:
16 Question:
Answer:
17 Question:
Answer:
18 Question:
Answer:
19 Question:
Answer:
20 Question:
Answer:
21 Question:
Answer:
For the purpose of the DVCA contracts and the evaluation process, this
information is not necessary. If the client maintains this situation while
receiving services, it would count as Better Off measure and can be noted in the
provider’s client file.
CAL OES DV requires for all of the services to be voluntary, how will this
requirement be taken in consideration when developing an RBA plan?
We are collecting information on services delivered, this does not mean that
services need to be forced on a client. Services are available for community
members on a as needed, voluntary basis.
Under Administrative/Org Capacity, do we list staff that will be included in the
budget or all DV staff that will be contributing to the program?
All DV staff contributing to the program.
Will vendor interviews involve a site visit?
No
Should references include other funders or only community references?
Both
Prepare a 3-year budget or prepare only 1 annual budget?
1 annual budget
Do you have any expectation as to the number of client who must complete
surveys? Many clients simply disappear even though they received services and
no survey is collected.
Not at this time.
NOTE: The DVCA RFP Exhibit A Response Package has
been revised. Please make sure to use the latest version,
which is available on either of the websites:
www.acgov.org or www.alamedasocialservices.org.
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