Corporate IT Training‐ Microsoft Office 2007 Microsoft Office
2007
May 2007
What’s New Office 2007
Contents
What will be covered in this session? ................................................................................................ 3
Microsoft Outlook 2007........................................................................................................................ 5
The New TO-DO BAR ......................................................................................................................... 5
Sharing Calendars .................................................................................................................................... 6
Attaching Your Calendar to a Message for External Use.............................................................. 7
NEW Word Features ............................................................................................................................ 8
Reviewing the New User Interface ..................................................................................................... 8
Customizing the Quick Access Toolbar ............................................................................................ 9
You can customize to add icons/buttons to your quick access toolbar. ................................... 9
SAVE AS .................................................................................................................................................. 12
Prepare Feature ..................................................................................................................................... 13
Creating a new document in Word. ................................................................................................ 13
Excel 2007 ............................................................................................................................................... 14
New and updated features .................................................................................................................. 14
PowerPoint 2007 ................................................................................................................................... 14
Searching Online HELP ........................................................................................................................ 15
Helpful Web Links ................................................................................................................................ 16
Under Construction ............................................................................................................................. 16
Appendices.............................................................................................................................................. 17
Startup Screen for Outlook 2007 ..................................................................................................... 18
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What’s New Office 2007
What will be covered in this session?
1. The new Office 2007 Interface
- Emphasizing what is universal across all office applications
2. The Office XML file format
- Including how to convert files between Office versions
- Save AS very important until ALL STAFF have been converted.
3. New Outlook Features
4. New Word Features
5. New Excel features
6. New PowerPoint features
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What’s New Office 2007
File Formats
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Microsoft 2007 documents are based on XML format.
Change most noticeable in how you name your files.
For documents, spreadsheets, and presentations, the default file format now has an “x” on the
end of the file name extension.
o .docx
o .xlsx
o .pptx
Benefits of XML
• better security for your files
• reduced the chance of file corruption
• reduces file size, and
• permits data sharing across data storage and retrieval systems.
Creating a Template
If you save a file as a template it is saved with the former template extension with an “x” on the end.
EG
Word 2003 format
Word 2007 format
filename.dot
filename.dotx
Compatibility Issues between Office 2003 and Office 2007
• Office 2003 users will not be able to open documents you save in the Office 2007 format.
• Upgraded Office 2007 users are required to save their documents in the Office 2003 format.
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What’s New Office 2007
Microsoft Outlook 2007
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Instant Search is integrated into the Outlook user interface so that you can conduct searches
while working in the program. You can use keywords, dates or other criteria to search in
Outlook 2007 to locate items in your e-mail, calendar, contacts, or tasks.
The New To-Do bar shows the e-mail message you’ve flagged and the tasks still to be
completed. The To-Do bar also connects to tasks that you may have defined in SharePoint.
You can easily share your calendar even with people working outside your organization. You
can create and publish Internet Calendars to Office Online
You can send out your calendar by mail. See below.
Outlook 2007 includes new ways to ward off junk e-mail and malicious sites. Outlook has an
improved junk e-mail filter and has added new features that disable links and warn you about
threatening content with an e-mail message.
You can read and manage Really Simple Syndication (RSS) feeds and blog in Outlook 2007
Attachment preview lets you preview attachments in the outlook reading pane.
The New TO-DO BAR
Allows you to see the calendar and arranges your tasks by due date.
Menu Format
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What’s New Office 2007
Sharing Calendars
The recipient will now receive an e-mail notification that you wish to share your Calendar. Also, you can
request that the recipient share his or her Exchange Calendar with you.
Menu Format Change to Ribbon Format
This area is referred to as the
navigation panel
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What’s New Office 2007
Attaching Your Calendar to a Message for External Use
You can send any of the calendars that you own to another person in an e-mail message. This is a type
of Internet Calendar called a Calendar Snapshot. The calendar appears within the body of an e-mail
message. However, an Office Outlook 2007 user who receives the Calendar Snapshot can choose to
open the calendar as an Outlook calendar. Doing so can display the Calendar Snapshot and the current
calendar in side-by-side mode or calendar overlay mode.
Outlook automatically attaches a calendar snapshot within the email message.
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What’s New Office 2007
NEW Word Features
Reviewing the New User Interface
Microsoft
Office
button
Quick Access
Toolbar
Ribbon
Ruler On/Off
Zoom/View
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What’s New Office 2007
Microsoft Button
Customizing the Quick Access Toolbar
You can customize to add icons/buttons to your quick access toolbar.
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What’s New Office 2007
Contextual tabs appear on the Ribbon when you select an object such as a chart, an image, or a table.
They relate specifically for that type of object.
Additional Menu
Options
Contextual Tabs
Galleries are sets of thumbnail graphics that represent a set of formatting options .
Gallery Sample:
Live preview is a feature that works together with the styles in a gallery to let you preview the results
of formatting choices.
Status Bar
The status bar has more controls and information including a zoom slider- increases/decreases
magnification of the document.
Screen tips will appear when you mover the pointer over a command.
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What’s New Office 2007
You can now review a document that’s been edited with revision marks side by side with the
original document. It is divided into 3 panes—a pane for each version and a third pane that shows
which text has been inserted, deleted or moved.
• Word also has a whole host of new formatting features, including charting and diagramming
features that include 3-D shapes, transparency, drop shadows, and other effects. Quick Styles
and Document Themes are two of the galleries you can choose from when formatting a
document.
• You can use the Document Inspector to detect and remove unwanted comments, hidden text,
or personally identifiable information.
• If you are a participant in the blog world, you can write and submit your blogs right from Word
2007. You can link Word to your blog site and use it to include elements such as images and
tables
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What’s New Office 2007
Microsoft Office Button
This is the NEW File Menu... One new feature is
PREPARE command. Provides a number of features.
Several have to do with the document permissions
and the security of your content-commands such as
Inspect a document and Add a Digital Signature
The Run Compatibility Checker command scans a
file you’ve crated in one of the 2007 Office release
programs to see whether it contains any features
that are not supported by earlier versions of the
program. Check compatibility is particularly
important in the case of EXCEL, POWERPOINT
AND WORD which by default use the Microsoft
Office Open XML file formats
SAVE AS
IMPORTANT: Select SAVE AS Word
97-2003 Document Until June 30/07
As well as in Excel and PowerPoint
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What’s New Office 2007
Prepare Feature
Mark as Final – Makes it read only
Creating a new document in Word.
You will see a new layout of all the templates.
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What’s New Office 2007
Excel 2007
New and updated features
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One Million rows and 16,000 columns
Charting capabilities in Excel 2007 has been updated. You can build a chart in fewer steps. You
also have a wider choice of visual effects such as 3-D, soft shadowing, and transparency. The
same charting features are available throughout the Office suite.
Excel 2007 more tools for spotting trends and variances in your data. You can apply conditional
formatting more easily, and then look for patterns using visual tools such as gradients,
thresholds, and performance indicator icons.
The combination of Excel 2007 and Excel Services makes the data you work with in Excel more
accessible.
Excel Services displays a spreadsheet using HTML which means that you can review and work
with the information contained in the spreadsheet using only a Web Browser.
You do not need the full version of Excel but you will need to create and publish a spreadsheet.
You can navigate, sort, filter, define parameters and work with PivotTable views in a
spreadsheet displayed by Excel Services
PowerPoint 2007
Slide libraries show a big improvement in PowerPoint 2007.
You can now store individual slides on a SharePoint site.
Updates in PowerPoint 2007
• SmartArt Diagrams let you create relationship, workflow, or hierarchy diagrams.
• You can even convert a bulleted list into a diagram or modify and update existing diagrams.
• PowerPoint 2007 themes let you change the look and feel of your entire presentation using a
single click.
• Changing the theme of your presentation not only changes the background color, but also the
color of a diagram, table, chart, font and even the style of any bullet points within a presentation.
• You can add a digital signature to PowerPoint 2007 to ensure a file’s integrity, or mark a
presentation as “final” to prevent inadvertent changes.
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What’s New Office 2007
Searching Online HELP
Notice you are connected to
Office Online
Page 15
What’s New Office 2007
Helpful Web Links
http://office.microsoft.com/training/training.aspx?AssetID=RC100664431033
http://office.microsoft.com/en-us/training/HA102295841033.aspx
http://office.microsoft.com/en-us/training/FX100565001033.aspx
Under Construction
Coming Soon SharePoint links to Tips N Tricks on How to in Office 2007.
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What’s New Office 2007
Appendices
What happens the first time you start Microsoft Office 2007
The first time you start a Microsoft Application you must update your user information.
Preview the following Screen Shots and complete as requierd.
Click OK
Click OK
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What’s New Office 2007
Startup Screen for Outlook 2007
Start up screen
After Outlook is finished migrating you see this window.
Click ok.
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What’s New Office 2007
DEFAULT SETTING SCREEN FOR SAVE AS:
Click on the Microsoft Button
Click Word
Options
Select Word 972003 (*.doc)
Click OK.. to save
this change.
Your change will be saved and your default setting to DOC (2003 format).
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