Bronx Mental Health Redevelopment Project
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Bronx Mental Health Redevelopment Project NYC Children’s Center – Bronx Campus Central Services Building Pre-Bid Presentation May 23rd, 2012 1 PRE-BID PRESENTATION Project Team Office of Mental Health Bronx Campus Redevelopment (OMH) Dormitory Authority of the State of New York (DASNY) Jacobs Project Management Spector Group The LiRo Group Master Construction Manager Master Architect Adult Building Construction Manager STV Inc. Spector Group Architectural Resources Adult Facility Residential Village/CSB/CUP Building Children’s Facility 2 PRE-BID PRESENTATION Project Overview Ball fields Adult Central Services Children’s Residential Village Horizon House Haven House (Crisis) Transitional Living Residence Studio Apartments 3 PRE-BID PRESENTATION Children’s Center 4 PRE-BID PRESENTATION Children’s Center Entrance 5 PRE-BID PRESENTATION Children’s Center 6 PRE-BID PRESENTATION Children’s Center 1st Floor Pool Exit Break Room Admissions House 1 Gym Auditorium House 2 School Admin Entry Nursing Home Rooms 7 PRE-BID PRESENTATION Children’s Center 2nd Floor Living Room Break Room/ Lockers Treatment Teams House 3 House 4 House 6 House 5 Living Room 8 PRE-BID PRESENTATION Children’s Center Nurse’s Station 9 PRE-BID PRESENTATION Central Services Building 10 PRE-BID PRESENTATION Central Services Building 1st Floor North Entry Men’s Locker Central Utility Plant Dry Union Offices Storage Women’s Locker Break Room Kitchen Loading Dock Warewash Area Food Receiving Adult Facility Access Receiving Break Meeting Room Room Multi Building Interconnecting Corridor Mail Pharmacy House Keeping Bulk Storage Children’s Facility Access Maintenance South Entry 11 PRE-BID PRESENTATION Central Services Building 2nd Floor Medical Records Workstations Personnel Director Business Director ICM Work Stations IT Work Stations Accounts Payable ED & Training Medical Records Storage Medium Classroom Computer Classroom Conference Room Multi Building Interconnecting Corridor File Room Adult Exec. Director Adult Admin Suppt. Clinical Services Director Operations Director Board of Visitors Pantry Conference Room Inpatient Service Director Meeting Room Nursing Director Risk Manager Children’s Exec Director Waiting Area Admin Support Area 12 PRE-BID PRESENTATION Central Utility Plant 13 PRE-BID PRESENTATION Drawings and Technical Specifications • Drawings • Volumes 1A, 1B (NYC Children’s Center) • Volume 2 (Central Services Building) • Volume 3 (Fire Alarm) • Project Manuals • Volume 1 (Front End Documents) • Volumes 2A (NYC Children’s Center Technical Specifications - Architectural/GC) • Volumes 2B (NYC Children’s Center Technical Specifications - MEP) • Volumes 2C (Central Services Building Technical Specifications - Architectural/GC) • Volumes 2D (Central Services Building Technical Specifications - MEP) • Volume 3 (Fire Alarm Technical Specifications) • Reference Documents • Volume 4 (DVD) Inside cover of Volume 3 • Maintenance Agreements • Volume 5 Project Manual 14 NOTICE TO BIDDERS DORMITORY AUTHORITY - STATE OF NEW YORK New York State Office of Mental Health Bronx Mental Health Redevelopment (Bronx PC) Construct NYC Children's Center-Bronx Campus & Bronx MHR Central Service Buildings CR No. 28 General Construction Work Project Number 2737309999 Sealed bids for the above work located at Bronx Psychiatric Center, 1500 Waters Place, Bronx New York 10461 will be received by the DORMITORY AUTHORITY - STATE OF NEW YORK at its office located at 515 Broadway, Albany, NY 12207. Each bid must be identified, on the outside of the envelope, with the name and address of the bidder and designated a bid for the project titled above. When a sealed bid is placed inside another delivery jacket, the bid delivery jacket must be clearly marked on the outside “BID ENCLOSED” and “ATTENTION: CONSTRUCTION CONTRACTS.” The Dormitory Authority will not be responsible for receipt of bids which do not comply with these instructions. Individuals submitting bids in person or by private delivery services should allow sufficient time for processing through building security to assure that bids are received prior to the deadline for submitting bids. All individuals who plan to attend bid openings will be required to present government-issued picture identification to building security officials and obtain a visitors pass prior to attending the bid opening. Only those bids in the hands of the DORMITORY AUTHORITY - STATE OF NEW YORK, available to be read at 2:00 PM local time on June 6, 2012 will be considered. Bids shall be publicly opened and read aloud. Bid results can be obtained by calling 1-800-662-3676, extension 3330, after 4:00 PM, or viewed at the Dormitory Authority’s website; http://www.dasny.org. In accordance with State Finance Law § 139-j and § 139-k, this solicitation includes and imposes certain restrictions on communications between Dormitory Authority personnel and a prospective bidder during the procurement process. Designated staff for this solicitation is: Mr. David Rivera, Jacobs, 1500 Waters Place, Bronx, New York 10461 (718) 409-3660 and the Dormitory Authority at ccontracts@dasny.org. Contacts made to other Dormitory Authority personnel regarding this procurement may disqualify the prospective bidder and affect future procurements with governmental entities in the State of New York. For more information pursuant to this law, refer to the Dormitory Authority’s website; http://www.dasny.org or the OGS website; http://www.ogs.state.ny.us. A pre-bid meeting is scheduled for Wednesday, May 23, 2012, at 12:30 PM in the Auditorium of the Bronx Children's Psychiatric Center, 1000 Waters Place, Bronx, NY, 10461. Potential bidders can park at on-site locations as directed by the on-site security. Potential bidders must plan to arrive sufficiently in advance to progress from designated parking areas through security and to the pre-bid meeting location. The pre-bid meeting will include an outreach program with MBE, WBE and Bronx-based businesses, review of the project, OMH Maintenance Agreements and a BIM Orientation. This project also includes the bidding of Maintenance Agreements for a term of five (5) years for the boilers, chillers and generators on behalf of the NYS Office of Mental Health (OMH). This will be a separate contract executed between the successful bidder and the NYS Office of Mental Health. The MBE goal for the maintenance agreement is 12%; the WBE goal for the maintenance agreement is 8%. The execution of the maintenance agreement is subject to approval of the NYS Office of the State Comptroller (OSC). 6-2010 Dormitory Authority -- State of New York 515 Broadway Albany, NY 12207 Date: 4/24/2012 SCHEDULE OF VALUES Project No: 273730 & 283010 Project: BMHR - NYC Children's Center & Central Services Building Contractor: CSI General Cond. General Cond. General Cond. General Cond. General Cond. General Cond. General Cond. General Cond. General Cond. General Cond. General Req. General Req. General Req. 011200 011200 0 00 011200 013100 013100 013100 014000 014000 015000 015000 015000 015000 015000 015000 015000 015000 017419 017700 017700 017823 017839 018113 311000 311000 311000 311000 312000 312000 DASNY 9/2004 DESCRIPTION Mobilization Insurance Bonds Flagmen Scheduling Safety & Equipment (1% of Total Contract Value) Field Office Submittals (Other than Shop Drawings) Submittals - Shop Drawings for all products as required by the Contract Documents (all Shop Drawings developed in BIM) Scaffolding & Hoists Building Information Modeling (BIM LOD 400) Construction Model Building Information Modeling (BIM LOD 500) As Built Model All Attic Stock as required by the Contract Documents Handling and Storage of Windows/Curtain Walls On-Site O S te Steward Ste a d - Local oca 282 8 Heat and Generator Tank Final Fueling Project and Coordination Meetings Project Supervision Coordination (Meetings, Prints and BIM LOD 400) Mock-Ups All Testing as required by the Contract Documents Temporary Toilets Designated Break Area Temporary Water Connections and Removals Temporary Power Connections and Removals Temporary Lighting and Removals Temporary Fencing Maintenance and Removal Temporary Air Conditioning and Climate Control Temporary Heating and Climate Control Construction Waste Removal Final Cleaning Demobilization All Training as required by the Contract Documents Closeout Documentation LEED Documentation Site Clearing Site Preparation Erosion and Sedimentation Control (SWPP) Disposal of Surplus and Waste Materials Excavation Backfill Operations Page 1 of 9 Contract No: CR No: 28 &14 Trade: GC UM LS LS LS LS LS LS LS LS LS LS LS LS LS LS LS S LS LS LS LS LS LS LS LS LS LS LS LS LS LS LS LS LS LS LS LS LS LS LS LS CY LS QTY Labor 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 Material SCHEDULED VALUE $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ - Activity ID Activity Name Original Remaining Duration Duration 283010- Central Cen Services Building Construction Phase Milestones 283010 - CSB/CUP CSB/CU Bid Schedule (New Support Services) CS81020 NTP CS81100 All Coordination Drawings Completed CS81370 Complete Pile Caps Grade Beams foundation CS81420 Superstructure complete (Steel & Conc. Deck) CS81440 Punch Window Mockup and Testing Complete CS81380 Building is Ready for Elevator Installation CS81390 Establish Watertight Exterior Envelope CS81430 Temporary Climate Control CS81450 Fire-stopping Completed CS81460 Complete ceiling installations CS81470 All Building MEP Systems Complete CS81230 Substantial Completion CS81410 Permanent Utilities to Children's and Adult CS81260 Temporary Authorization of Occupancy CS81490 Code Compliance Certificate 283010 - CUP Area Are CS81360 Structrural Steel CUP Area complete CS81520 CUP Area Ready for Equipment Installation CS81570 Fire Protection Ready for Testing & Commiss CS81540 Boiler Ready for Testing & Commissioning CS81580 Chilled Water Ready for Testing & Commissio Construction S Summary work days 283010 - CSB/CUP CSB/CU Bid Schedule (New Support Services) CS81000 Mobilization CS81010 Underground Submittals CS81060 Long Lead Items Summary CS81030 Pile Caps CS81040 Site Grading & Utilities CS81050 Foundations CS81070 Steel Erection CS81080 Slab On Grade CS81090 Elevated Slabs & Misc. Concretes CS81110 Exterior envelope CS81120 Interior Masonry CS81270 Set Electrical Equipment CS81300 Set HVAC Equip. In Mechanical Room CS81140 Window Walls and Storefront Closures CS81310 Roofing CS81130 Carpentry Interior CS81160 Elevators CS81170 Fire Alarm System CS81280 Roughin Conduits & Cable Pulls CS81180 Plumbing CS81190 Building Finishes CS81200 Fire Protection CS81320 Set HVAC Equipment on Roof Top CS81400 Drywall Sheathing CS81330 Roughin Mechanical and Chase CS81150 Tiles CS81210 Fire Alarm System Testing CS81290 Electrical Fixtures CS81220 Cleanup CS81340 Final HVAC Trim & Balance CS81350 Training & Closeout Start Date: 07-May-08 Finish 477 Duration Start % Complete 477 0% 01-Aug-12 477 477 0% 01-Aug-12 29-May-14 477 477 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 100 0 0 0 0 0 477 477 10 22 160 55 25 30 40 30 50 70 55 60 60 30 25 30 80 70 75 95 120 70 25 40 60 15 10 5 10 35 30 477 477 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 100 0 0 0 0 0 477 477 10 22 160 55 25 30 40 30 50 70 55 60 60 30 25 30 80 70 75 95 120 70 25 40 60 15 10 5 10 35 30 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 29-May-14 01-Aug-12 29-May-14 01-Aug-12 29-May-14 01-Aug-12* 01-Jan-13 10-Jan-13 16-May-13 06-Jun-13 25-Jul-13 15-Aug-13 05-Sep-13 12-Dec-13 02-Jan-14 21-Mar-14 03-Apr-14 03-Apr-14 01-May-14 29-May-14 07-Mar-13 25-Jul-13 07-Mar-13 26-Apr-13 06-Jun-13 13-Jun-13 25-Jul-13 01-Aug-12 29-May-14 01-Aug-12 29-May-14 01-Aug-12 14-Aug-12 01-Aug-12 30-Aug-12 01-Aug-12 12-Mar-13 31-Aug-12 15-Nov-12 26-Oct-12 29-Nov-12 30-Nov-12 10-Jan-13 11-Jan-13 07-Mar-13 25-Jan-13 07-Mar-13 08-Mar-13 16-May-13 10-May-13 15-Aug-13 10-May-13 25-Jul-13 17-May-13 08-Aug-13 17-May-13 08-Aug-13 05-Jul-13 15-Aug-13 12-Jul-13 15-Aug-13 26-Jul-13 05-Sep-13 26-Jul-13 14-Nov-13 26-Jul-13 31-Oct-13 09-Aug-13 21-Nov-13 16-Aug-13 26-Dec-13 16-Aug-13 30-Jan-14 16-Aug-13 21-Nov-13 16-Aug-13 19-Sep-13 06-Sep-13 31-Oct-13 20-Sep-13 12-Dec-13 01-Nov-13 21-Nov-13 01-Nov-13 14-Nov-13 24-Jan-14 30-Jan-14 31-Jan-14 13-Feb-14 31-Jan-14 20-Mar-14 14-Feb-14 27-Mar-14 2012 2013 2014 2015 Apr May Jun Jul Aug Sep Oct Nov Dec Jan F Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan F Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan F Mar 29-May-14, 283010- Central Services Building 29-May-14, Construction Phase 29-May-14, Milestones 29-May-14, 283010 - CSB/CUP Bid Schedule NTP All Coordination Drawings Completed Complete Pile Caps Grade Beams foundations and U/G Utilities Superstructure complete (Steel & Conc. Deck) Punch Window Mockup and Testing Complete Building is Ready for Elevator Installation Establish Watertight Exterior Envelope Temporary Climate Control Fire-stopping Completed Complete ceiling installations All Building MEP Systems Complete Substantial Completion Permanent Utilities to Children's and Adult Temporary Authorization of Occupancy Code Compliance Certificate 25-Jul-13, 283010 - CUP Area Structrural Steel CUP Area complete CUP Area Ready for Equipment Installation Fire Protection Ready for Testing & Commissioning Boiler Ready for Testing & Commissioning Chilled Water Ready for Testing & Commissioning 29-May-14, Construction Summary work days 29-May-14, 283010 - CSB/CUP Bid Schedule Mobilization Underground Submittals Long Lead Items Summary Pile Caps Site Grading & Utilities Foundations Steel Erection Slab On Grade Elevated Slabs & Misc. Concretes Exterior envelope Interior Masonry Set Electrical Equipment Set HVAC Equip. In Mechanical Room Window Walls and Storefront Closures Roofing Carpentry Interior Elevators Fire Alarm System Roughin Conduits & Cable Pulls Plumbing Building Finishes Fire Protection Set HVAC Equipment on Roof Top Drywall Sheathing Roughin Mechanical and Chase Tiles Fire Alarm System Testing Electrical Fixtures Cleanup Final HVAC Trim & Balance Training & Closeout Remaining Level of Effort AK60 Actual Level of Effort Finish Date: 30-Oct-14 Jacobs Facilities Actual Work Data Date: 30-Mar-12 Run Dat: 26-Apr-12 Remaining Work 10:24 Critical Remaining Work Milestone Summary Bronx Mental Health Redevelopment CSB/CUP & Children Schedule Date 06-Sep-11 30-Sep-11 28-Oct-11 02-Dec-11 30-Dec-11 27-Jan-12 24-Feb-12 1of3 30-Mar-12 Monthly Updates Revision Che... Monthly Update 09-06-11 dat... Monthly Update 09-06-11 dat... Monthly Update 10-28-11 dat... Monthly Update 12-02-11 dat... Monthly Update 12-30-11 dat... Monthly Updates 01-27-11 da... Monthly Update 02-24-12 dat... Monthly Update )3-30-12 dat... Approved OMH/DASNY Bronx Mental Health Redevelopment NYC Children’s Center Central Services Building March 5, 2012 Issue for Bid DASNY # 273730, CR# 28 DASNY # 283010, CR# 14 LIQUIDATED DAMAGES The BMHR Children’s Center\Central Services Building Project will enforce the following Liquidated Damage milestones in the amount noted below for each calendar day the Contractor’s fails to complete all necessary indicated work: 1. By 05 Sept 2013 the Contractor must complete all Work of the Contract required to provide temporary climate control from the Central Utility Plant (CUP) portion of the Project. Completion of the CUP shall specifically mean sufficient operations of all Mechanical, Electrical, Plumbing and Fire Protection systems required to permit the Owner use the CUP to provide temporary manually controlled MEP services to the Adult Project (#273750). MEP systems in the CUP must also be sufficiently complete to commence Commissioning and Testing. Failure to meet this contract milestone will result in the assessment of Liquidated Damages in the amount of $10,000 per calendar day. 2. By 03 April 2014 the Contractor must complete all Work of the Contract required to secure Substantial Completion of the Central Utility Plant (CUP) portion of the Project (Activity CS81410). Substantial Completion of the CUP shall specifically mean complete operations of all Mechanical, Electrical, Plumbing and Fire Protection systems required to permit the Owner use the CUP as intended to provide MEP services to the Adult Project (#273750). Substantial Completion of the CUP must allow the complete operations by the Office of Mental Health to commence occupation and use of the Adult Project Building as intended. Failure to meet this contract milestone will result in the assessment of Liquidated Damages in the amount of $10,000 per calendar day. 3. By 01 May 2014 the Contractor must complete all Work of the Contract to allow the Office of Mental Health access to commence complete occupation and use of the entire Central Services Building (#283010) as intended. Failure to meet this contract milestone : Temporary Authorization of Occupancy (Activity CS81260) will result in the assessment of Liquidated Damages in the amount of $20,000 per calendar day. 4. By 02 October 2014 the Contractor must complete all Work of the Contract to allow the Office of Mental Health access to commence complete occupation and use of the entire NYC Children’s Center (#273730) as intended. Failure to meet this contract milestone: Temporary Authorization of Occupancy (Activity CH1260) will result in the assessment of Liquidated Damages in the amount of $10,000 per calendar day. The contract milestones assumes all normal contemplated delays, including, but not limited to normal weather patterns, differing site conditions, utility conflicts, design changes or defects, shop drawing and submittal reviews, RFI’s and responses, actions or inactions of suppliers, subcontractors or other contractors, actions by third parties, M/WBE compliance, payment progress, change orders, and other delays and disruptions normally encountered in the construction industry. LIQUIDATED DAMAGES Appendix D - 2 PRE-BID PRESENTATION 4D Video 19 INFORMATION FOR BIDDERS C. The Owner reserves the right to reject any bid or all bids, to waive any informalities or irregularities or omissions in any bid received or to afford any bidder an opportunity to remedy any informality or irregularity. D. The execution of the Agreement shall not be construed as a guarantee by the Owner that the plant, equipment and the general scheme of proposed operations of a bidder is either adequate or suitable for the satisfactory performance of the Work or that other data supplied by a bidder is accurate. E. As a condition of award, the first and second apparent low bidders must provide the following information within 48 hours of the bid opening to: Michael Costache DASNY Project Manager Bronx Mental Health Redevelopment Dormitory Authority State of New York Field Office 1508 Waters Place Bronx, NY 10461 Bronx Field Office - 718 824-3040 x 223 Bronx Fax 718 824-3241 The requested information shall be forwarded via fax to (718) 824-3241 or via e-mail to (mcostach@dasny.org). As each item is prepared, please forward immediately to facilitate review of bid. 1. Completed Schedule of Values – A completed schedule of values, as listed in the Table of Contents, including supporting subcontractor and supplier quotations. 2. Curtain Wall Sub Contractor Quotation – Detailed quotation from curtain wall subcontractor and supplier. 3. NYS Vendor Responsibility Questionnaire and DASNY Vendor Questionnaire Completed NYS Vendor Responsibility Questionnaire and DASNY Vendor Questionnaire for apparent low bidder as well as proposed subcontractors with proposed subcontracts in excess of two million dollars ($ 2,000,000). 4. Project References - A minimum of three (3) project references for projects that provide relevant experience for this project in terms of cost, quality, type of construction and criticality of schedule and demonstrate compliance with Sections 3.0.B and 3.0.C of the Information to Bidders. Project references shall consist of: a. The official project name and number b. Name, address, contact person and telephone number of the owner, design consultant, owners representative and CM/GC c. Project value – Overall project value d. Contract value - Original contract and change order value e. Name of contractor’s project manager, field superintendent and safety manager f. Description of the scope of work performed by the contractor g. Timeframe/dates the work was performed 5. DASNY Project References – Provide a listing of all DASNY projects on which the contractor has performed work, either as a prime contractor or subcontractor, in the last 10 years. Provide detailed project reference information for each project as noted above. May ‘10 Page 7 PRE-BID PRESENTATION Bronx Mental Health Redevelopment Program Children’s Center Project Overview 2012 24 Bronx Psychiatric Center Project Labor Agreement - - Letter of Assent Dear: The undersigned party confirms that it agrees to be a party to and be bound by the Project Labor Agreement Covering Specified Construction and Renovation Work at the Bronx Psychiatric Center, as such Agreement may, from time to time, be amended by the parties or interpreted pursuant to its terms. The terms of the Project Labor Agreement, its Schedules, Addenda and Exhibits are hereby incorporated by reference herein. The undersigned, as a Contractor or Subcontractor (hereinafter Contractor) on the Project known as _Bronx Mental Health Redevelopment_ and located at _Waters Place, Bronx, NY 10461_ (hereinafter PROJECT), for and in consideration of the award to it of a contract to perform work on said PROJECT, and in further consideration of the mutual promises made in the Project Labor Agreement, a copy of which was received and is acknowledged, hereby: (1) (2) (3) (4) (5) Accepts and agrees to be bound by the terms and conditions of the Agreement, together with any and all schedules; amendments and supplements now existing or which are later made thereto: Agrees to be bound by the legally established collective bargaining agreements and local trust agreements as set forth in the Project Labor Agreement and this Agreement but only to the extent of Project Work and as required by the PLA. Authorizes the parties to such local trust agreements to appoint trustees and successor trustees to administer the trust funds and hereby ratifies and accepts the trustees so appointed as if made by the Contractor but only to the extent of Project Work as required by the PLA. Certifies that it has no commitments or agreements that would preclude its full and complete compliance with the terms and conditions of said Agreement. The Contractor agrees to employ labor that can work in harmony with all other labor on the Project and shall require labor harmony from every lower tier subcontractor it has engaged or may engage to work on the Project. Labor harmony disputes/issues shall be subject to the Labor Management Committee provisions. Agrees to secure from any Contractor(s) (as defined in said Agreement) which is or becomes a Subcontractor (of any tier), to it, a duly executed Agreement to be Bound in from identical to this document. Provide description of work below: Dated: ________________________ (Name of Contractor or subcontractor) ________________________________ (Name of CM; GC; Contractor or Higher Level Subcontractor) ______________________________ (Authorized Officer & Title) _______________________________ (Address) _______________________________ (Phone) (Fax) Contractor's State License #______________________________ Sworn to before me this ____ day of ______________, 2010 ________________________ Notary Public PLA Letter of Assent.doc page 1 of 1 BRONX MENTAL HEALTH REDEVELOMENT PROJECT Project Labor Agreement Drag Along Provisions Project Labor Agreement There is an executed Project Labor Agreement (PLA)between Jacobs Project Management Company and the Building & Construction Trades Council of Greater New York and Vicinity (Council) and Signatory Local Unions for all work performed on the Bronx Mental Health Redevelopment Project. A Project Labor Agreement (PLA) is an agreement that defines wages and work rules for a project, and is approved by the awarding public body (Dormitory Authority-State of New York) and Labor (Council and Signatory Local Unions) before the project begins. Project Labor agreements require the use of members of local unions that are signatories to the Project Labor Agreement. Generally Labor will be referred to contactors or subcontractors from the respective signatory local unions. However, contractors or subcontractors may use up to 12% of their existing qualifying labor force for this work, in accordance with the terms of PLA Article 4, Section 2B. The first seven employees must be sent by the union. The eighth employee can be requested by the contractor or subcontractor by name provided the employee is qualified. Exceptions: New York State Certified Minority Business Enterprises and Women Business Enterprises (for which participation goals are set in accordance to New York Law) that are not signatory to any Schedule A Collective Bargaining Agreements (CBAs) may use their existing qualified employees for the 2nd, 4th, 6th, and 8th employees needed on the job if their contracts are valued at or under $500,000. For contracts valued at above $500,000 but under $1,000,000 state certified Minority or Women Business Enterprises may use their own qualified employees for the 2nd, 5th, and 8th employees needed on the job in accordance with the provisions of PLA Article 4, Section 2C. Qualified employee as defined in Article 4, Section 2B/2C of the PLA—Persons who have applied to a local signatory union for project work and who meet the following qualifications: 1. posses any license required by New York State law for the Project Work to be performed; 2. have worked a total of at least 1000 hours in the Construction field during the prior 3 years; and 3. were on the Contractor’s active payroll for at least 60 out of the 180 calendar days prior to contact award. DORMITORY AUTHORITY - STATE OF NEW YORK Office of Opportunity Programs UPSTATE: 515 Broadway * Albany, NY 12207-2964 * Phone: (518) 257-3706 Fax: (518) 257-3100 DOWNSTATE: One Penn Plaza, 52nd Floor * New York, NY * 10119-0098 * Phone: (212) 273-5038 Fax: (212) 273-5121 UTILIZATION PLAN ORIGINAL Submission A. PRIME INFORMATION: CONTRACTOR Name: Address: Contact Person: Fax Number: REVISED Submission CONSULTANT City: State: E-Mail Address: PROJECT INFORMATION: Project Number: Contract / Bid Number: MBE Goal % Facility Name: Building(s): Address: City: County: Work Description: VENDOR Zip: Telephone Number: Work Authorization# (if applicable) Contract / Bid Amount: $ $ WBE Goal % $ Zip: 1. Schedule of proposed subcontract work: Trade/Service Amount $ $ $ $ $ $ 2. Description of Equipment, Materials or Supplies AAP 1.0 Revised (07/10) Trade/Service Amount $ $ $ $ $ $ Estimated Amount $ $ $ $ $ $ Page 1 of 8 INFORMATION FOR BIDDERS B. The Contractor shall not make subcontracts totaling a dollar amount which is more than the percentage of the total contract price indicated below. The Owner may modify these requirements at any time, including after receipt of bids, when determined to be in the best interest of the Owner. Subcontract limits are as follows: Contract Trade General Construction % 90 Contract Trade % Section 8.0- Opportunity Programs Requirements A. Pursuant to provisions of the General Conditions, Article 20 - Opportunity Programs, the Contractor agrees, in addition to any other nondiscrimination provision of the Contract and at no additional cost to the Owner, to fully comply and cooperate with the Owner in the implementation ofNYS Executive Law ARTICLE 15-A, PARTICIPATION BY MINORITY GROUP MEMBERS AND WOMEN WITH RESPECT TO STATE CONTRACTS. These requirements will include: equal employment opportunities for minority group members and women (EEO), plus opportunities for minority and women-owned business enterprises (M/WBE). The Contractor's demonstration of good faith efforts shall also be a part of these requirements. B. The Owner has adopted a goal oriented approach to ensure employment ofEEO & M/WBE at a level commensurate with their capability and availability. The Owner has determined that the goals for EEO & M/WBE participation may be achieved in the Work of the Contract as follows: Percent of Total Work Force CEEO): Minority Workforce Goal (for all trades) Women Workforce Goal (for all trades) 40% 2% Percent of Total Contract (M/WBE): Minority Business Enterprise Goal 20% No more than halfofthis goal (10% maximum) may be attained through the use ofNYS Empire State Development Corporation (ESDC) Certified MBE suppliers. A minimum of half of this goal (10%) must be attained through the use ofESDC Certified MBE subcontractors. Women's Business Enterprise Goal 10% No more than half of this goal (5% maximum) may be attained through the use ofNYS Empire State Development Corporation (ESDC) Certified WBE suppliers. A minimum of half of this goal (5%) must be attained through the use ofESDC Certified WBE subcontractors. The goals stated above, for each contract, do not apply to bids of less than $100,000. C. The low bidder shall submit on the forms provided in the Contract Documents, within the specified time frames, the following: Utilization Plan May'lO Page 3 INFORMATION FOR BIDDERS Contractor's Request for Waiver Six Month Workforce Utilization Schedule D. Resident Employment Opportunities: • The Contractor will endeavor to employ 25% of the workforce for this project from residents of Bronx County. • The contractor shall provide to the Owner on a monthly basis, a report in a format acceptable to the Owner, including the following information: o Total number of workers o ZIP Code of residence for each worker o Hours worked on project for each worker o Written description of contractor's efforts in the past month and subsequent month to encourage resident employment opportunities o Other information as requested by the Owner to support the contractor's good faith efforts to encourage resident employment opportunities E. Bronx-based Business Initiative: It is the goal ofthe Authority to promote participation ofNew York State Business Enterprises, consistent with the provisions of Public Authorities Law Article 9, Title 4. Accordingly, the Authority has established a Bronx Based Business Initiative. Under such initiative the Authority had developed a list of potential trade subcontractors and material supplier located in Bronx County to facilitate the utilization of such businesses during the performance of work under this contract. Prime contractors and subcontractors with contracts valued at One Million Dollars ($1,000,000) or more shall provide to the Owner on a monthly basis, a report in a format acceptable to the Owner, including the following information: . o Written description of contractor's efforts in the past month and subsequent month to promote this Bronx-based Business Initiative. o Documentation of award of subcontracts or purchase orders to Bronx Based Businesses o Other information as requested by the Owner to support the contractor's good faith efforts to promote particpiation in this project by Bronx-based businesses. F. Failure to provide the above plans and the aforementioned information may be cause for rejection of the bid. Section 9.0- Preparation of Bids A. Bids must be submitted on the forms supplied by the Owner in the bidder's full legal name or the bidder's full legal name plus a registered assumed name. Bids shall be enclosed in a sealed envelope, addressed to the Owner and marked with the name and address of the bidder, and the name of the Project. All blank spaces for bid prices must be filled in, using both words and figures, words to take precedence over figures. Conditional bids shall not be accepted. Bids shall not contain any recapitulation of the Work to be done. No oral, facsimile transmittal, or telephonic bids or modifications of bids shall be considered. B. Bids that are illegible or that contain omissions, alterations, additions or items not called for in the bidding documents may be rejected as not responsive. Any bid which modifies, limits, or restricts all or any part of such bid, other than as expressly provided for in the Contract Documents, may be rejected as not responsive. C. The Owner may reject any bid not prepared and submitted in accordance with the provisions of the Contract Documents. May '10 Page4 PRE-BID PRESENTATION Bronx Mental Health Redevelopment Program Children’s Center Project Overview 2012 31 PRE-BID PRESENTATION What is Building Information Modeling? BIM is an intelligent 3D model-based process MANAGE BIM provides insight for creating and managing projects faster, more economically, and with less environmental impact. PLAN BUILD DESIGN 32 BIM ORIENTATION Mechanical 33 BIM ORIENTATION Electrical and Lighting 34 BIM ORIENTATION Fire Protection, Fire Alarm, Security and Tele-Data 35 BIM ORIENTATION Structural 36 BIM ORIENTATION Integrated Revit Model 37 PRE-BID PRESENTATION 38 PRE-BID PRESENTATION 39 PRE-BID PRESENTATION 40 PRE-BID PRESENTATION Parking There is limited on-site parking for construction personnel. The number of available spaces for the Central Services/Children’s Center workforce is 74 as shown on the Site Logistics Plan as provided in the Contract Documents. The Contractor shall be responsible for arranging any additional off-site parking. The Contractors registered Company Vehicles will be permitted access to the site as required to perform the Work of the Contract. No Parking will be permitted at any time in spaces designated for campus staff and employees or parking designated for Owner and/or Owner’s Representatives. The Owners Representative shall provide parking passes to the Contractor for the allotted number of spaces. 41 OMH/DASNY Bronx Mental Health Redevelopment NYC Children’s Center Central Services Building March 5, 2012 Issue for Bid DASNY # 273730, CR# 28 DASNY # 283010, CR# 14 BRONX PSYCHIATRIC CENTER Rules/Regulations for Private Contractors working on the Bronx Psychiatric Campus. (Document has been edited for BMHR Project) A. Do not fraternize with clients (patients). B. Do not give clients money, cigarettes, matches etc. C. Do not provide clients with transportation at any time. D. If a problem is encountered with a client or staff, contact your Prime Contractor’s safety or project manager. The Prime Contractor shall advise the Owner’s Representative of the encounter. E. No Alcohol beverages on campus at anytime. F. No firearms on campus at anytime G. Parking: Vehicle/Equipment is assigned areas only. (Unauthorized vehicles will be ticketed and/or towed) H. Project Supervisor must report to the Work Control Center everyday to sign in with Facility Representative and have necessary keys issued. (not applicable) All keys will be returned to Work Control Center at the end of each work day. (not applicable) I. Work Control Center hours are as follows: (not applicable) MONDAY THRU FRIDAY 7:30 AM - 4:00 PM Work Control Center Phone Extension: 4510 J. No work will continue beyond normal work hours without prior approval of the Plant Superintendent or his designee. (not applicable) K. All project staff must enter buildings through proper entrances (Building 102 – Parker) front and rear. (not applicable) L. All project staff must report to Safety Desk at Building entrance and receive a daily ID pass (to be visibly displayed at all times.) (not applicable) M. All doors must be kept locked at times. N. Do not allow clients or unauthorized staff in work areas. O. All tools/equipment must be monitored and accounted for at ALL TIMES. (DO NOT leave tools/equipment accessible to clients.) P. All work areas must be kept in a safe, clean, secure and unobstructed manner during and at the end of each day. Q. ILSM (Interim Life Safety Measure) must be incorporated and maintained as needed throughout the project. R. The Safety/Security of clients and staff must be maintained at all times. S. Report any problems or unusual observations to the contact your Prime Contractor’s safety or project manager. The Prime Contractor shall advise the Owner’s Representative (718) 409-3660. Plant Superintendent or his designee immediately. (Extension 3350/4513) BRONX PSYCHIATRIC CENTER CONTRACTOR RULES AND REGULATIONS Appendix H - 2 OMH/DASNY Bronx Mental Health Redevelopment NYC Children’s Center Central Services Building March 5, 2012 Issue for Bid DASNY # 273730, CR# 28 DASNY # 283010, CR# 14 General Requirements for Construction APPENDIX G Supplemental Construction Safety Standards SUPPLEMENTAL CONSTRUCTION SAFETY STANDARDS Appendix G - 1 OMH/DASNY Bronx Mental Health Redevelopment NYC Children’s Center Central Services Building March 5, 2012 Issue for Bid DASNY # 273730, CR# 28 DASNY # 283010, CR# 14 Owner’s Representive’s Safety Observation Reports: A B* C* D* E* F G H Housekeeping Fall Protection Scaffolds Ladders Stairway Personal Protective Equipment Excavation Hoisting/Lifting Material Handling Vehicles/Mobile Equipment Tools & Equipment 50 250 200 100 200 150 100 100 I J* K* L* M* N O* P Fire Prevention Confined Space Planning/Training Communications LO/TO and Electrical Work Practices Chemical Exposure Permit/Hazard Evaluations Other 250 150 6. Category B,C E D J,K,L,M, O J 50 150 50 100 100 100 The noted value(s) will be assessed on a per SOR basis. Although the total value of an SOR can be modified by the following multipliers noted in the table below: Condition if one or more persons is exposed to a fall of 15’-0 or more if one or more persons is exposed to an improper excavation of 8’-0 or more in depth if five or more persons, in an area, are observed in identical PPE noncompliance if safety documentation is identified to be fraudulent if two or more persons are improperly exposed to a Permit Required Confined Space Multiplier 2X 2X 2X 4X 3X 7. Finally, if ‘Imminent Danger’ is checked on the report the total calculated value, after the above multipliers are applied, is doubled for the SOR. 8. Lost time accidents that are identified to be related to the Contractor’s or employee’s noncompliance with OSHA regulations or the site specific safety plan may be assessed $500 per lost day to a maximum of $2500 per incident/employee. 9. This safety compliance policy does not preclude DASNY from making additional reductions in the payment values for services deemed to be incomplete or not provided per the contract. SUPPLEMENTAL CONSTRUCTION SAFETY STANDARDS Appendix G - 8 PRE-BID PRESENTATION Maintenance Agreement Summary Total of Base Bid and Maintenance Agreement will determine lowest bid Agreements: • Generator • Boilers • Chiller/Cooling Tower • MWBE Goals • OMH Required Forms Directly Contract with Office of Mental Health Five Year Duration • Year 0 - Year 1 • Year 1 - Year 5 45 RE: M/WBE Goals for Contract #___________________ Potential Bidder: New Minority/Women-Owned Business Enterprises (M/WBE) Regulations were recently enacted by New York State. Though M/WBE participation goals have existed for some time in New York State Office of Mental Health (OMH) solicitations, the general impact of these new regulations will be to increase the percentage goals from past levels, and require a higher level of effort to meet the stated goals in a solicitation. All OMH contractors are encouraged to visit the Department of Economic Development’s M/WBE web site at http://www.esd.ny.gov/MWBE.html to obtain detailed information about the new regulations. M/WBE participation goals for this specific solicitation are: 12 % MBE and 8 % WBE. Firms interested in supplying products/services to OMH should be aware that the MWBE participation goals are not optional. In addition, the fact that a bidding firm is fully capable of supplying all the products/services as described in the solicitation document does not constitute a reason for being granted a waiver from the stated participation goals. Bidding firms must provide an MWBE Utilization Plan (Attachment L) detailing how the stated goals are to be met. In addition, a bidding firm must provide a Request for Waiver (Attachment M) detailing a Good Faith Effort (GFE) if unable to completely meet the participation goals specified in the solicitation. Also, only New York State-certified M/WBE firms can be used as subcontractors to meet the stated goal. Firms certified as M/WBEs in other states, certified as Disadvantage Business Enterprises (DBEs) in the federal government program, or in the process of applying for M/WBE status in New York State do not qualify as subcontractors for meeting the stated M/WBE goals. A directory of NYS-certified M/WBE’s can be found at the following web site: http://www.esd.ny.gov/MWBE/directorySearch.html . Bidding firms should use the directory to identify potential M/WBE subcontractors, and then contact the potential subcontractor to determine availability and capabilities. If bidding firms cannot arrange for M/WBE subcontractor(s) to meet the M/WBE goals completely, then the bidding firm will need to complete the Request for Waiver form and detail the efforts and results of contacting potential M/WBE subcontractors. Bidding firms should also be aware that purchasing supplies to be used in the performance of the contract from an M/WBE supplier is another way to meet the M/WBE goals. Not providing a Utilization Plan meeting the entire M/WBE goals, plus a Request for Waiver detailing a GFE if unable to completely meet the M/WBE goals, may, at NYSOMH’s discretion, result in the bid being found non-responsive, and disqualified from the bid process. Potential bidders should also note that once a bid has been submitted and the bid deadline passed, State Finance Law does not allow a bidder to change their quoted prices to adjust for pricing from potential M/WBE subcontractors. It is in the bidder’s best interest to negotiate rates/prices with an M/WBE subcontractor before submitting a bid. Bidders should address questions regarding the New York State M/WBE program to Empire State Development. If you have questions regarding the specific goals in this contract, please contact the individual named in the IFB as the Permissible Contact. Thank you for your assistance in making NYS Office of Mental Health’s M/WBE efforts a success. BID SUBMISSION CHECKLIST OMH reserves the right to disqualify any bids that do not contain the mandatory items as specified for this Solicitation and the resulting Contract. Bidders should use the following checklist when submitting bids and include all required documents with bid proposals (mark the box to indicate inclusion of the documents): Required document Attachment C Solicitation Cover Sheet Attachment E Non-Collusive Bidding Certification Proof of Years in Business Attachment F Business References Form ST-220-CA Contractor Certification Attachment G: Vendor Responsibility Questionnaire Vendor Responsibility Certification Vendor Registration Requirement Attachment J1: Offerer’s Affirmation of Understanding Attachment J2: OMH Offerer Disclosure of Prior Non-Responsibility Determinations Attachments K and K-2: EEO Forms Attachments L, M and A-2: M/WBE compliance forms: Utilization Plan, Request for Waiver if applicable, and the MWBE/EEO Policy Statement Attachment N: Nondiscrimination in Employment in Northern Ireland: MacBride Fair Employment Principles Workers’ Compensation and NYS Disability Coverage required forms Liability Insurance Coverage Technician Qualifications Type of Submission Include the completed hard copy (found on Page 12 in this document). Provide a signed and notarized original (found on Pages 1315 of this document). Include proof of having been in business performing the required type of service at least 5 years. Include three references on form provided on Page 16 of this document. Provide a signed and notarized original (link to form provided in Section 2.2f) Submit either hard copy questionnaire or be sure to update the VendRep online questionnaire using NYS VendRep System if applicable. Indicate format utilized by checking appropriate box on Page 17 of this document. Include the completed Substitute Form W-9. Use the link on Page 17 to access, complete, and download the required form. Provide the signed original (found on Page 19 in this document). Include the signed original (found on Page 20 in this document). EEO Employment Opportunity Policy Statement/Attachment K (Page 21) and EEO Employment Opportunity Staffing Plan/Attachment K-2 (Pages 22-23) Submit a completed and signed Attachment L (Page 24), Attachment M if applicable (Pages 25-26), and Attachment A-2 MWBE/EEO Policy Statement (Pages 10-11) Sign and include an original (found on page 27 in this document). See Section 3 for the acceptable forms. If required, include verification of required coverage as required in Appendix G of the contract. Provide qualifications of technicians who would be assigned to provide the services described in Appendix D of the OMH contract. Included with Bid Submission MAINTENANCE SERVICE FOR BOILERS & ANCILLARY EQUIPMENT CONTRACT #OMH01-C000152-3650201 BID QUOTE SHEET BRONX PSYCIITATRIC CENTER CENTRAL SERVICES BUILDING, HORIZON HOUSE-HAYEN HOUSE, STUDIO APARTMENTS, and TRANSITIONAL LIVING RESIDENCE Page 1 of6 The Maintenance Contract, consisting of one (1) year of Preventive Maintenance, followed by four (4) years of Full Service Warranty Maintenance and Time & Material Rates will be with the NYS Office of Mental Health ("OMH") and is subject to the approval of the NYS Office of the State Comptroller. Pricing, if accepted, shall be binding for the length of the contract. The Contract will commence upon the provision of beneficial use of the Boilers and ancillary equipment to OMH as evidenced by the issuance of a Notification of Beneficial Occupancy, provided by the Owner. Maintenance will be performed in accordance with Appendix D, Program Work Plan of the contract. The FACILITY reserves the right to alter the scheduling of the services as necessary. There is no reimbursement for travel time and/or travel expenses including mileage and fuel costs. Subcontractors Costing: The prices/rates quoted include all direct and indirect costs of any subcontractors, including those used to meet any stated M/WBE participation goals. NYS Department of Labor Prevailing wage rates apply to this contract. The Prevailing Rate Case (PRC#) number is: 2012002374, requested on March 14, 2012. A copy of the prevailing wage schedules that apply to this Contract is available at: http://wpp.labor.state.ny.us/wpp/publicViewProject.do?method=showit&id=727041 and is hereby incorporated by reference and made part hereto as fully as if it were set forth at length herein. Year 1 Preventive Maintenance: Provide Preventive Maintenance for equipment specified in the Equipment List (Exhibit B) of the Work Plan (Appendix D) of the Contract. The tasks associated with the Preventive Maintenance portion of this Work Plan are provided in Exhibit A. The equipment shall be warranted by the constructionlinstallatioh vendor during the first year after acceptance by OMH. It is the intent of this Contract, during Year 1 of the contract period, to prevent expending time and associated effort and costs in proposing, reviewing, approving, and invoicing paperwork for small cost materials and parts needed to accomplish the maintenance specified in Exhibit A, Maintenance Tasks. Therefore, the CONTRACTOR shall provide materials and parts clearly specified in the Program Work Plan including "soft parts", such as air/oil filters, gaskets/materials, belts, gauges, thermometers, lamps, pneumatic tubing, rubber hose, rubber/plastic parts, clamps and fasteners, chemicals, lubricants, and cleaning agents at no additional cost to the FACILITY. In addition, all other necessary materials/"soft parts" not specifically defined in the Program Work Plan costing up to $150 per materiall"soft part" unit that are needed to accomplish the maintenance specified in Exhibit A, Maintenance Tasks, are the responsibility ofthe CONTRACTOR. Years 2 through 5 Full Service Warranty Maintenance: Provide Full Service Maintenance for equipment specified in the Equipment List (Exhibit B) of the Work Plan (Appendix D). The scope of work is detailed in Appendix D of the contract. All repairs and emergency service are included. The only circumstance where the CONTRACTOR shall not be obligated under this agreement to repair damage at no additional cost is where such damage was caused by fire or other act of God (except that which is caused by the CONTRACTOR) or by the willful destruction of the equipment by the FACILITY employees, clients, or visitors. Regarding any repairs for which the CONTRACTOR is not obligated under this section, the FACILITY will pay for any services at CONTRACTOR's standard time and material rates. MAINTENANCE SERVICE FOR BOILERS & ANCILLARY EQUIPMENT CONTRACT #OMH01-C000152-3650201 BID QUOTE SHEET BRONX PSYCIDATRIC CENTER CENTRAL SERVICES BUILDING, HORIZON HOUSE-HAVEN HOUSE, STUDIO APARTMENTS, and TRANSITIONAL LIVING RESIDENCE Page 2 of6 PREVENTIVE MAINTENANCE - FIRST YEAR OF SERVICE Directions: 1) Insert the Unit Cost in the Unit Cost ($) column for each preventive maintenance service task listed; 2) Determine the Year 1 Annual Cost which is equal to the Bid Unit X Service Frequency per Year X Unit Cost($); 3) Calculate the Sub-Total Quote Bid for Preventive Maintenance Tasks, which is equal to the sum of the Annual Cost ($) column. Failure to follow these directions exactly may result in your bid being disqualified. Please be advised that only actual services performed may be invoiced at the Unit Costs quoted as per Appendix C of the contract. Bidders are bound by the Unit Costs provided and cannot be changed after the Bid Opening. Item Maintenance Task Bid Unit Service Freq per Year CSB/ BOILERS B-1 and B-2 [including fans, control system, and fuel oil pumps] Spring Service 2 1 Monthly PM Service 2 12 Fall Service 2 1 HHHHI BOILERS B-1 and B-2 Spring Service 2 1 Fall Service 2 1 Annual Cost($) = Unit Cost($) Bid Unit X Service Frequency per Year X Unit Cost ($) PAGE 2 - SUB-TOTAL QUOTE FOR PREVENTIVE MAINTENANCE SERVICES $ Contractor Name: Date: -------------------------------- Authorized Representative (Print): --------------------- ------------------------------------------ Authorized Signature: -------------------------------- MAINTENANCE SERVICE FOR BOILERS & ANCILLARY EQUJPMENT CONTRACT #OMH01-C000152-3650201 BID QUOTE SHEET BRONX PSYCIUATRIC CENTER CENTRAL SERVICES BUILDING, HORIZON HOUSE-HAVEN HOUSE, STUDIO APARTMENTS, and TRANSITIONAL LIVING RESIDENCE Page 3 of6 PREVENTIVE MAINTENANCE - FffiST YEAR OF SERVICE Directions: 1) Insert the Unit Cost in the Unit Cost($) column for each preventive maintenance service task listed; 2) Determine the Year 1 Annual Cost which is equal to the Bid Unit X Service Frequency per Year X Unit Cost ($); 3) Calculate the Sub-Total Quote Bid for Preventive Maintenance Tasks, which is equal to the sum of the Annual Cost($) column. Failure to follow these directions exactly may result in your bid being disqualified. Please be advised that only actual services performed may be invoiced at the Unit Costs quoted as per Appendix C of the contract. Bidders are bound by the Unit Costs provided and cannot be changed after the Bid Opening. Item Maintenance Task Bid Unit Service Freq per Year Spring Service 2 1 Fall Service 2 1 Spring Service 2 1 Fall Service 2 1 Annual Cost($) = Unit Cost($) Bid Unit X Service Frequency per Year X Unit Cost ($) SA/ BOILERS B-1 and B-2 TLR/ BOILERS B-1 and B-2 PAGE 3- SUB-TOTAL QUOTE FOR PREVENTIVE MAINTENANCE SERVICES $ Contractor Name: -------------------------------- Authorized Representative (Print): --------------------- Date=--------------------~-------------------- Authorized Signature: ------------------------------- MAINTENANCE SERVICE FOR BOILERS & ANCILLARY EQUIPMENT CONTRACT #OMH01-C000152-3650201 BID QUOTE SHEET BRONX PSYCIDATRIC CENTER CENTRAL SERVICES BUILDING, HORIZON HOUSE-HAVEN HOUSE, STUDIO APARTMENTS, and TRAN~ITIONAL LIVING RESIDENCE Page 4 of6 Directions: 1) Insert the Annual Cost for Full Service Warranty Maintenance as explained in Appendix D of the contract for Years 2 through 5 for each item; 2) Calculate the Total Cost for each item, the sum of Years 2 through 5; 3) Calculate the Sub-Total Quote for Full Service Warranty Maintenance, which is equal to the sum of the Total Cost column. Year2 Quantity Annual Cost Item Year3 Annual Cost Year4 Annual Cost YearS Annual Cost Total Cost = Sum ofYears 2 through 5 [$] [$] [$] [$] [$] CSB I BOILERS B-1 & B-2 2 HHHH I BOILERS B-1 & B-2 2 SA I BOILERS B-1 & B-2 2 TLRI BOILERS B- 1 & B-2 2 PAGE 4 - SUBTOTAL QUOTE FOR FULL SERVICE WARRANTY MAINTENANCE Contractor Name: Date: $ ------------------------------- Authorized Representative (Print): --------------------- ---------------------------------------- Authorized Signature: ----------------------------- MAINTENANCE SERVICE FOR BOILERS & ANCILLARY EQUIPMENT CONTRACT #OMH01-C000152-3650201 BID QUOTE SHEET BRONX PSYCHIATRIC CENTER CENTRAL SERVICES BUILDING, HORIZON HOUSE-HAVEN HOUSE, STUDIO APARTMENTS, and TRANSITIONAL LIVING RESIDENCE Page 5 of6 TIME AND MATERIAL RATES With respect to labor and material for repairs not covered under the full maintenance warranty service (including emergency service), provide labor rate quote. For emergency service, the CONTRACTOR is expected to respond within two (2) hours of notification. Prior FACILITY approval is required for all repairs. Material markup will be fixed at 10%. Shipping costs are not to be included in the material markup. There is no reimbursement for travel time and/or travel expenses, including mileage and fuel costs. Straight Time is defined as an eight (8) hour day Monday thru Friday. Overtime includes all other times except hours/days indicated as Straight Time, i.e.: NY State Holidays, weekends, etc. Directions: 1) Insert the Hourly Labor Rates in the Unit Cost ($) column for Straight Time, Overtime and Training. Do not enter any pricing for the Material Allowance; 2) Next, determine the Annual Cost for the Contract Year, which is equal to the Estimated Service Frequency per Year x Unit Cost($); 3) Calculate the Total Amount (Years 1 through 5) for Straight Time, Overtime and Training for each Contract Year (1 through 5); 4) Calculate the Time & Material Allowance Sub-Total which is equal to the sum of the Total Amount (Years 1-5) column (Total Material Allowance+ Total Straight Time+ Total Overtime+ Total Training). Failure to follow these directions exactly may result in your bid being disqualified. Please be advised that only actual services performed may be invoiced at the Unit Costs quoted as per Appendix C of the contract. · Bidders are bound by the Unit Costs provided and cannot be changed after the Bid Opening. c A Estimated Service Frequency per Year B Year 1 Unit Cost ($) D Year2 Unit Cost ($) E Year2 Annual Cost($) = AxD H Year4 Unit Cost ($) J K L Year3 Unit Cost ($) G Year3 Annual Cost($) =AxF I Year 1 Annual Cost($) =AxB Year4 Annual Cost($) =AxH Year 5 Unit Cost ($) Year 5 Annual Cost($) = AxJ Total Amount (Years 1 - 5) = C+E+G+I+K Material Allowance 1 Lot <1> $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $25,000.00 Mechanic Straight Time Mechanic Overtime 40 Hours <1> 8 Hours <> Training Rate 8 Hours <> Item .F 1 1 Page 5- Sub-Total Quote for Time & Material Allowances ($) (l) The material allowance and the number of straight time, overtime, and training hours are estimated. Payment will be made on actual number of hours performed and materials used. Contractor Name: Date: ------------------------------------- Authorized Representative (Print): - - - - - - - - - - - - ----------------------------------------------- Authorized Signature: - - - - - - - - - - - - - - - - - - MAINTENANCE SERVICE FOR BOILERS & ANCILLARY EQUIPMENT CONTRACT #OMH01-C000152-3650201 BID QUOTE SHEET BRONX PSYCIDATRIC CENTER CENTRAL SERVICES BUILDING, HORIZON HOUSE-HAVEN HOUSE, STUDIO APARTMENTS, and TRANSITIONAL LIVING RESIDENCE Page 2 I Sub-Total Quote For Preventive Maintenance Services $ Page 3 I Sub-Total Quote For Preventive Maintenance Services $ Page 4 I Sub-Total Quote for Full Service Warranty Maintenance $ Page 5 I Sub-Total Quote for Time & Material Allowances $ TOTAL QUOTE FOR MAINTENANCE $ When applicable, • The bidder's signature below attests that they have reviewed the prevailing wage rates that apply to this solicitation. • The bidder's signature below attests to the receipt and understanding of the questions & answers associated with this solicitation. • The bidder's signature below attests that they will inform the OMH in writing of the name(s) of any individual(s) who will provide any service under the resulting contract who has not been off the New York State payroll for at a minimum of two years from the start date of the resulting contract. The bidder must notify the OMH such individual(s) prior to the start of the contract or prior to that individual(s) providing any service in accordance with resulting contract. • The bidder's signature below attests they have reviewed and understand the requirements stated in the OMH contract boilerplate (Appendix C) regarding the necessity to accept Electronic Payments for all invoices if awarded this contract, and certifies that it has already applied to participate in the State Comptroller's Electronic Payment system, or will do so within 10 days of receiving notification of contract selection. -If award is to an individual: 0 The signature below attests that I have not been on the New York State payroll during the last two years 0 OR The signature below attests that I have been on the New York State payroll during the last two years and the NYS Ethics Commission Approval Letter is attached Contractor Name: Date: ------------------------------------- Authorized Representative (Print): - - - - - - - - - - - - ----------------------------------------------- Authorized Signature: ---------------------------- MAINTENANCE SERVICE FOR CHILLERS & ANCILLARY EQUIPMENT CONTRACT #OMH01 -C000151-3650201 BID QUOTE SHEET BRONX PSYCHIATRIC CENTER CENTRAL SERVICES BUILDING, HORIZON HOUSE-HAYEN HOUSE, STUDIO APARTMENTS, and TRANSITIONAL LIVING RESIDENCE Page 1 of6 The Maintenance Contract, consisting of one (1) year of Preventive Maintenance, followed by four (4) years of Full Service Warranty Maintenance and Time & Material Rates will be with the NYS Office of Mental Health ("OMH") and is subject to the approval of the NYS Office of the State Comptroller. Pricing, if accepted, shall be binding for the length of the contract. The Contract will commence upon the provision of beneficial use of the Chillers and ancillary equipment to OMH as evidenced by the issuance of a Notification of Beneficial Occupancy, provided by the Owner. . Maintenance will be performed in accordance with Appendix D, Program Work Plan of the contract. The FACILITY reserves the right to alter the scheduling of the services as necessary. There is no reimbursement for travel time and/or travel expenses including mileage and fuel costs. NYS Department of Labor Prevailing wage rates apply to this ~ontract. The Prevailing Rate Case (PRC#) number is: 2012002376, requested on March 14, 2012. A copy of the prevailing wage schedules that apply to this Contract is available at: http://wpp.labor.state.ny.us/wpp/publicViewProject.do?method=showlt&id=727059 and is hereby incorporated by reference and made part hereto as fully as if it were set forth at length herein. Subcontractors Costing: The prices/rates quoted include all direct and indirect costs of any subcontractors, including those used to meet any stated M/WBE participation goals. Year 1 Preventive Maintenance: Provide Preventive Maintenance for equipment specified in the Equipment List (Exhibit B) of the Work Plan (Appendix D) of the Contract. The tasks associated with the Preventive Maintenance portion of this Work Plan are provided in Exhibit A. The equipment shall be warranted by the construction/installation vendor during the first year after acceptance by OMH. It is the intent of this Contract, during Year 1 of the contract period, to prevent expending time and associated effort and costs in proposing, reviewing, approving, and invoicing paperwork for small cost materials and parts needed to accomplish the maintenance specified in Exhibit A, Maintenance Tasks. Therefore, the CONTRACTOR shall provide materials and parts clearly specified in the Program Work Plan including "soft parts", such as air/oil filters, gaskets/materials, belts, gauges, thermometers, lamps, pneumatic tubing, rubber hose, rubber/plastic parts, clamps and fasteners, chemicals, lubricants, and cleaning agents at no additional cost to the FACILITY. In addition, all other necessary materials/"soft parts" not specifically defined in the Program Work Plan costing up to $150 per materiaV"soft part" unit that are needed to accomplish the maintenance specified in Exhibit A, Maintenance Tasks, are the responsibility of the CONTRACTOR. Years 2 through 5 Full Service Warranty Maintenance: Provide Full Service Maintenance for equipment specified in the Equipment List (Exhibit B) of the Work Plan (Appendix D). The scope ofwork is detailed in Appendix D ofthe contract. All repairs and emergency service are included. The only circumstance where the CONTRACTOR shall not be obligated under this agreement to repair damage at no additional cost is where such damage was caused by fire or other act of God (except that which is caused by the CONTRACTOR) or by the willful destruction of the equipment by the FACILITY employees, clients, or visitors. Regarding any repairs for which the CONTRACTOR is not obligated under this section, the FACILITY will pay for any services at CONTRACTOR's standard time and material rates. MAINTENANCE SERVICE FOR GENERATORS & ANCILLARY EQUIPMENT CONTRACT #OMH01-C000153-3650201 BID QUOTE SHEET BRONX PSYCHIATRIC CENTER CENTRAL SERVICES BUILDING, HORIZON HOUSE-HAYEN HOUSE, STUDIO APARTMENTS, TRANSITIONAL LIVING RESIDENCE and PUMP STATION Page 1 of7 The Maintenance Contract, consisting of one (1) year of Preventive Maintenance, followed by four (4) years of Full Service Warranty Maintenance and Time & Material Rates will be with the NYS Office of Mental Health ("OMH") and is subject to the approval of the NYS Office of the State Comptroller. Pricing, if accepted, shall be binding for the length of the contract. The Contract will commence upon the provision of beneficial use of the Generators and ancillary equipment to OMH as evidenced by the issuance of a Notification of Beneficial Occupancy, provided by the Owner. Maintenance will be performed in accordance with Appendix D, Program Work Plan of the contract. The FACILITY reserves the right to alter the scheduling of the services as necessary. There is no reimbursement for travel time and/or travel expenses including mileage and fuel costs. NYS Department of Labor Prevailing wage rates apply to this contract. The Prevailing Rate Case (PRC#) number is: 2012002372, requested on March 14, 2012. A copy of the prevailing wage schedules that apply to this Contract is available at: http://wpp.labor.state.ny.us/wpp/publicViewProject.do?method=showlt&id=727039 and is hereby incorporated by reference and made part hereto as fully as if it were set forth at length herein. Subcontractors Costing: The prices/rates quoted include all direct and indirect costs of any subcontractors, including those used to meet any stated MIWBE participation goals. Year 1 Preventive Maintenance: Provide Preventive Maintenance for equipment specified in the Equipment List (Exhibit B) of the Work Plan (Appendix D) of the Contract. The tasks associated with the Preventive Maintenance portion of this Work Plan are provided in Exhibit A. The equipment shall be warranted by the construction/installation vendor during the first year after acceptance by OMH. It is the intent of this Contract, during Year 1 of the contract period, to prevent expending time and associated effort and costs in proposing, reviewing, approving, and invoicing paperwork for small cost materials, and parts needed to accomplish the maintenance specified in Exhibit A, Maintenance Tasks. Therefore, the CONTRACTOR shall provide matetials and parts clearly specified in the Program Work Plan including "soft parts", such as air/oil filters, gaskets/materials, belts, gauges, thermometers, lamps, pneumatic tubing, rubber hose, rubber/plastic parts, clamps and fasteners, chemicals, lubricants, and cleaning agents at no additional cost to the FACILITY. In addition, all other necessary materials/"soft parts" not specifically defined in the Program Work Plan costing up to $150 per material/"soft part" unit that are needed to accomplish the maintenance specified in Exhibit A, Maintenance Tasks, are the responsibility of the CONTRACTOR. Years 2 through 5 Full Service Warranty Maintenance: Provide Full Service Maintenance for equipment specified in the Equipment List (Exhibit B) of the Work Plan (Appendix D). The scope of work is detailed in Appendix D of the contract. All repairs and emergency service are included. The only circumstance where the CONTRACTOR shall not be obligated under this agreement to repair damage at no additional cost is where such damage was caused by fire or other act of God (except that which is caused by the CONTRACTOR) or by the willful destruction ofthe equipment by the FACILITY employees, clients, or visitors. Regarding any repairs for which the CONTRACTOR is not obligated under this section, the FACILITY will pay for any services at CONTRACTOR's standard time and material rates. May 22, 2012 FORM OF BID NYS Office of Mental Health (OMH) Maintenance Agreement Worksheet Bronx Mental Health Redevelopment Project Construct NYC Children’s Center – Bronx Campus & Bronx MHR Central Services Buildings DA #2737309999 CR# 28 Construct NYC Children’s Center – Bronx Campus & Bronx MHR Central Services Buildings & OMH Maintenance Agreement for Boilers, Chillers, Generators and Ancillary Equipment In addition to submitting a bid for Constructing NYC Children’s Center – Bronx Campus & Bronx MHR Central Services Buildings as described herein (Bid Item #1); each Bidder for the contract must also submit separate bids for the OMH Maintenance Agreements for Boilers and Ancillary Equipment (Bid Item #2); Chillers and Ancillary Equipment (Bid Item #3); and Generators and Ancillary Equipment (Bid Item #4), all as described herein. A “Form of Bid – Worksheet” has been developed to allow prospective bidders to submit bids for Bid Item #1, Bid Item #2, Bid Item #3, Bid Item #4 and for the Total Bid. The Contract will be awarded based on the lowest Total Bid, while providing due consideration to factors described in Executive Order 170.1 – Guidelines for to Responsibility Determinations. Enter the cost for each respective Bid Item and the Total Bid in the space provided on this “Form of Bid - Worksheet form and transfer the Total Bid amount to the space provided on page 1 of the Form of Bid. Failure to do so may result in rejection of the bid. NOTE: The work of Bid Item #1 will be held by the Dormitory Authority – State of New York and the OMH Maintenance Agreements for Boilers and Ancillary Equipment, Chillers and Ancillary Equipment; and Generators and Ancillary Equipment (Bid Items #2, #3 and #4) will be a separate Contract entered into directly with the NYS Office of Mental Health (“OMH”) by the accepted Bidder that completes and signs the OMH Form of Bid. The OMH Maintenance Agreement contracts are subject to approval by the NYS Office of the State Comptroller. The OMH Maintenance Agreements contract documents and scope of work for the Boilers and Ancillary Equipment, Chillers and Ancillary Equipment; and Generators and Ancillary Equipment agreements are located in Volume 5 of the Project Manual. The OMH Maintenance Agreement Service Provider should be aware that their submitted price for Bid Items #2, #3 and #4 shall be binding for the length of the OMH Maintenance Agreement Contract and the successive maintenance service agreement with the NYS Office of Mental Health (OMH). In addition to completing the blanks below for each respective Bid Item and transferring the totals to page one (1) of the Form of Bid, each Bidder must also complete the Bid Item breakdown sheets immediately following the Form of Bid - Worksheet and submit these forms with the bid. Failure to submit such Bid Item breakdown sheets may result in rejection of the bid. Form of Bid Page 2A May 22, 2012 FORM OF BID NYS Office of Mental Health (OMH) Maintenance Agreement Worksheet Bronx Mental Health Redevelopment Project Construct NYC Children’s Center – Bronx Campus & Bronx MHR Central Services Buildings DA #2737309999 CR# 28 Bid Item #1 – Construct NYC Children’s Center – Bronx Campus & Bronx MHR Central Services Buildings as described in these Contract Documents. Dollars $ Bid Item #2 – Total Quote for Maintenance of Boilers and Ancillary Equipment (from Page 6 of 6) Dollars $ Bid Item #3 – Total Quote for Maintenance of Chillers and Ancillary Equipment (from Page 6 of 6) Dollars $ Bid Item #4 – Total Quote for Maintenance of Generators and Ancillary Equipment (from Page 7 of 7) Dollars $ Sum of Bid Items #1, #2, #3 and #4 – Total Bid Amount Dollars $ (Note: Transfer the “Total Bid Amount” to the space provided on Page 1 of the Form of Bid. Form of Bid Page 2B PRE-BID PRESENTATION 58 BIM ORIENTATION Question & Answer Contact for Drawings: Monica Gonzalez Jacobs Project Management Co. 718.409.3600 monica.gonzalez@jacobs.com Requires: Company Name, Contact, Trade, Phone, Fax, Email, Federal Tax ID# Note: No deposit required for documents 59 PRE-BID PRESENTATION BIM Presentation 3:00 p.m. 60
