CITY OF NORFOLK, NEBRASKA
ANNUAL BUDGET
FISCAL YEAR
2014-2015
CITY OF
NORFOLK, NEBRASKA
FISCAL YEAR 2014-2015
ANNUAL BUDGET
SUMMARY
MAYOR
Sue Fuchtman
COUNCILPERSONS
Dick Pfeil
Shane Clausen
Corey Granquist
Dave Fauss
Jim Lange
Rob Merrill
Thad Murren
Josh Moenning
CITY ADMINISTRATOR
Shane Weidner
COVER
New sign at Library. Council proposing $7.4 million bond issue on November, 2014 election ballot for Library
renovation/expansion project.
i
City of Norfolk
Mayor and City Council
Mayor Sue Fuchtman
Councilmember
Dick Pfeil
Councilmember
Corey Granquist
Councilmember
Dave Fauss
Councilmember
Jim Lange
Councilmember
Josh Moenning
Councilmember
Rob Merrill
Councilmember
Shane Clausen
Councilmember
Thad Murren
ii
Section
1
Introductory Section
Readers Guide
1-1
Organizational Chart
1-2
Department to Fund Relationship
1-3
Principal Officials
1-4
Personnel Summary
1-5
Boards/Commissions/Agencies
1-6
Distinguished Budget Award Certificate
1-7
History/Facts
2
Special Revenue Funds
City Highway Allocation Fund(CHAF)
2-50
Vehicle Parking Fund
2-51 to 2-52
Community Development Block Grant(CDBG) 2-53
Specialized Narcotics Abuse Reduction Effort
Fund(SNARE)
2-54 to 2-56
911 Fund
2-57
Community Character Development
Coalition
2-58
Region 11 Emergency Management
Fund
2-59 to 2-62
Storm Water Management Fund
2-63
LB 840 Economic Development Fund
2-64
Wireless 911 Fund
2-65
Economic Development Operations
2-66 to 2-69
1-8 to 1-10
Budget Message
1-11 to 1-42
Citywide Mission & Goals
1-43 to 1-44
Council Ordinance, State Forms, &
LID Committee Review
1-45 to 1-52
Budget Process
Fund Description
Financial Policy & Basis of Budgeting
Debt Policy
Capital Improvement Policy
Budget Calendar
Budget Preparation
1-53 to 1-55
1-56 to 1-57
1-58
1-59
1-60 to 1-62
1-63
Comprehensive City Budget
General Fund
2-1 to 2-3
2-4 to 2-49
2-70
Capital Projects Fund
2-71
Special Assessments Funds
2-72
2-73 to 2-88
Enterprise Fund
2-89
Internal Service Fund
3
Debt & Capital Improvement
3-1 to 3-5
Debt Summary
Capital Improvement Summary
4
Summary Budgets
Debt Service Fund
3-6 to 3-24
Statistical Data & Glossary of Terms/Acronyms
Statistical Data
Glossary of Terms/Acronyms
4-1 to 4-13
4-14 to 4-23
CITY OF NORFOLK, NE
TABLE OF CONTENTS
How To Use This Book
Financial Plan – The budget details the costs associated with
providing municipal services and how the services will be funded.
In the Introductory Section we explain the accounting structure and
budgetary policies. In the Summary Budgets section explanations
are given on how we estimate our revenues and expenditures for the
different departments.
The City of Norfolk Budget provides the City Council and residents
a funding plan for the fiscal year 2014/2015. The City of Norfolk’s
budget is a comprehensive decision making-document, designed to
present an accurate description of how the City operates, its policies,
goals and services provided.
Organization of this Book
The City of Norfolk’s annual budget is divided into 4 sections:
Operations Guide –The budget informs the readers of all activities,
services and functions carried out by each department. The budget
provides information on debt management, staff levels, capital
spending plans and performance measures.
Introductory – This section contains the Organizational chart, list of
principal officials, boards/commissions/agencies, distinguished
budget award certificate, a brief history and miscellaneous statistics,
budget message, Citywide Mission & Goals, Council ordinance,
state forms & LID committee review, and the budget process.
Communication Device –The budget includes the Budget Message
Section which provides readers with a condensed synopsis of the
fiscal plans for the upcoming fiscal year. The document also
includes a table of contents and a glossary to make it easy to find
and understand the contents. In every section there are charts,
graphs, tables and texts to consolidate the information as much as
possible.
Summary Budgets - This section contains a comprehensive City
budget and summary budgets for the General, Special Revenue, Debt
Service, Capital Project, Special Assessment, Enterprise and Internal
Service Funds.
In addition to the above functions, the budget process affords both
an interesting and challenging opportunity to reassess objectives,
goals, means of accomplishing them and the direction of the City.
Through this effort the budget is the single most important policy
document produced each year.
Debt and Capital Improvement - This section contains schedules of
bonded indebtedness and detailed Capital Improvements Projects.
Statistical Data and Glossary This section contains different tables
with statistical information and a list of the terminology used in this
document along with a short entry that defines it within the context
of which it is used.
Mission of document
Policy Document - The budget reflects decisions about a variety of
policy issues such as whom to tax, what to tax, what programs to
fund or reduce or when to issue debt. In this context the budget acts
as a policy document in that decisions are made within the budget
reflect the general principles or plans that guide actions taken for the
future.
CITY OF NORFOLK, NE
READERS GUIDE
1-1
City of Norfolk, Nebraska
Organizational Chart
CITIZENS
OF
NORFOLK
MAYOR
&
CITY
COUNCIL
CITY
ADMINISTRATOR
PUBLIC WORKS
OPERATIONS
WATER &
SEWER
MAINTENANCE
WATER
POLLUTION
CONTROL
SOLID WASTE
MANAGEMENT
ENGINEERING
FINANCE
STREET
MAINTENANCE
CITY
CLERK
VEHICLE
PARKING
SPECIAL
ASSESSMENTS
PARK
MAINTENANCE
DEBT SERVICE
HUMAN
RESOURCES
LIBRARY
HOUSING
INFORMATION
SYSTEMS
RECREATION
CITY
ATTORNEY
POLICE
FIRE
ECONOMIC
DEV.
SPECIALIZED
NARCOTICS
ABUSE
REDUCTION
EFFORT
REGION 11
EMERGENCY
MANAGEMENT
911 FUND
STORM WATER
MANAGEMENT
WIRELESS 911
CITY HIGHWAY
ALLOCATION
FUND
CITY OF NORFOLK, NE
ORGANIZATIONAL CHART
1-2
Department to Fund Relationship
The graphic below shows the relationship between the City’s functional units (departments) and its major, non-major, and proprietary
funds.
MAJOR FUNDS - Governmental
•
•
•
•
•
•
•
•
•
GENERAL FUND
Administration
Engineering
Street Maintenance
Park Maintenance
Housing
Recreation
Library
Fire
Police
•
DEBT SERVICE FUND
Debt Service
•
CAPITAL FUNDS
Capital Projects
•
SPECIAL REVENUE FUNDS
CDBG
NON-MAJOR FUNDS - Governmental
PROPRIETARY FUNDS
ENTERPRISE FUNDS Business Type
MAJOR FUNDS
•
WATER FUND
Water
Maintenance
SEWER FUND
Water
Pollution
Control
•
Sewer
Maintenance
•
SOLID WASTE
FUND
•
Solid Waste
Management
•
•
•
•
•
•
•
•
•
INTERNAL SERVICE FUND – Governmental
NON-MAJOR FUNDS
•
Group Insurance
SPECIAL REVENUE FUNDS
CHAF
Vehicle Parking District
SNARE
911 Fund
Region 11
Stormwater
LB 840 Economic Development
Wireless 911
Economic Development Operating
•
CAPITAL FUNDS
Special Assessments
CITY OF NORFOLK, NE
DEPARTMENT TO FUND RELATIONSHIP
1-3
CITY OF NORFOLK, NEBRASKA
List of Principal Officials
October 1, 2014
Title
Name
Mayor
Council Member
Council Member
Council Member
Council Member
Council Member
Council Member
Council Member
Council Member
City Administrator
City Attorney
City Clerk
Director of Public Works
Finance Officer
Fire Chief
Housing Director
Human Resources Director
Information Systems Manager
Library Director
Operations Manager
Park & Building Maintenance Superintendent
Police Chief
Wastewater Plant Superintendent
Water and Sewer Director
Sue Fuchtman
Joshua Moenning
Corey Granquist
Dave Fauss
Jim Lange
Shane Clausen
Dick Pfeil
Rob Merrill
Thad Murren
Shane Weidner
Clint Schukei
Elizabeth A. Deck
Dennis J. Smith
Randy Gates
Scott Cordes
Julie Drahota
Sheila Schukei
Jim McKenzie
Jessica Chamberlain
Vacant
Pat Mrsny
William Mizner
Todd Boling
Dennis Watts
CITY OF NORFOLK, NE
PRINCIPAL OFFICIALS
1-4
CITY OF NORFOLK, NEBRASKA
PERSONNEL EMPLOYEE COUNT
APPROVED
FY 2014-2015
DIVISION
Administration
Engineering
Street Maintenance
Park Maintenance
Housing
Recreation
Library
Fire
Region 11 Emergency Management Fund
Police
Specialized Narcotics Abuse Reduction Effort Fund
Economic Development Operating Fund
Water
Sewer Maintenance
Water Pollution Control
Solid Waste
26.88
6
23.25
20
5.75
2
15.38
37
1
60
0.13
3
11
4
9
5.38
Grand Total City
229.77
CITY OF NORFOLK, NE
PERSONNEL SUMMARY
1-5
BOARDS/COMMISSIONS/AGENCIES
AGENCIES:
Community Development Agency(CDA)
Norfolk Housing Agency Board of Directors
# of Members
9
8
BOARDS:
Airport Authority Zoning Board
Building Code Appeals/Property Maintenance Board of Appeals
Library Board
Vehicle Parking District Advisory Board
Vehicle Parking District Loan Advisory Board
Zoning Board of Adjustment
4
7
5
9
5
6
COMMISSIONS:
Civil Service Commission
Planning Commission
3
9
COMMITTEES:
Plan Review Committee
Property Tax Compliance Review (LID Committee)
Rehab Housing Plan Review Committee
7
5
3
CITY-CREATED NOT FOR PROFIT CORPORATION:
City of Norfolk Facilities Corporation
3
CITY OF NORFOLK, NE
BOARDS/COMMISSIONS/AGENCIES
1-6
The Government Finance Officers Association of the United States and Canada (GFOA) presented a Distinguished Budget
Presentation Award to the City of Norfolk, Nebraska for its annual budget for the fiscal year beginning October 1, 2013.
In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document,
as an operations guide, as a financial plan and as a communications device.
This award is valid for a period of one year only. The City of Norfolk has received a Distinguished Budget Presentation Award for the
last twenty-one consecutive fiscal years. We believe our current budget continues to conform to program requirements and we are
submitting it to GFOA to determine its eligibility for another award.
CITY OF NORFOLK, NE
DISTINGUISHED BUDGET AWARD CERTIFICATE
1-7
and wholesaling. Norfolk is the major retail trade center for
Northeast Nebraska. Norfolk is the location for more than 53
manufacturing plants employing more than 5,374 people. Based on
2013 figures, Madison County’s total labor force is 19,523. About
80 wholesale firms and 250 retail firms are also based in Norfolk.
History/Facts of Norfolk, Nebraska
The history of Norfolk begins on July 17, 1866 with the arrival of 44
German families from the Wisconsin area at the junction of the
Elkhorn and North Fork Valleys. The rich open land attracted them
for settlement. These pioneers along with others from Wisconsin
form the community to become known as Norfolk. Others including
some from New England soon arrived and established a water
powered grist mill using water from the North Fork River. Soon a
mill store was opened to serve as the location of the town.
By 1881 settlers organized the town of Norfolk. Legend states the
original name as “Norfork” after the North Fork River. However,
Postal authorities assumed the name was misspelled and changed the
spelling to “Norfolk”. To this day, it is still a mystery what the
founders intended the name to be.
Norfolk stakes its claim to fame as the hometown of the worldrenowned talk show host, Johnny Carson. Early in his entertainment
career, he was employed by a local radio station. When Mr. Carson
closed his office in California, he donated a multitude of artifacts of
great importance to the world, the television industry and the people
in Norfolk and the surrounding area to the local museum. These
artifacts include numerous awards, including his Emmy awards,
Kennedy Center Honor Award, Medal of Freedom (the highest
civilian honor given by the Television Academy of Arts and
Sciences), Peabody Award, Variety Club award, plus many more
awards, framed magazine covers, and other pictures and
memorabilia. In the past, Mr. Carson has also made major
contributions to the Public High School Theater and to the local
hospital.
Norfolk with a present population of 24,523 is located in northeast
Nebraska in the Elkhorn River Valley of Madison County. U.S.
Highways 81 and 275 and Nebraska Highways 24 and 35 intersect in
Norfolk. U.S. Highways 81 and 275 are designated for development
as four-lane expressways. Norfolk is 119 miles northwest of Omaha,
129 miles northwest of Lincoln, and 84 miles southwest of Sioux
City, Iowa.
Norfolk has also been the recipient of various awards and
recognitions in the past year. The City has been the recipient of both
of GFOA’s Certificate of Achievement of Excellence in Financial
Reporting for twenty-five years and The Distinguished Budget
Presentation Award for twenty-one consecutive years.
The
Norfolk is the economic center for an area encompassing six
counties. Basic economic activities of Norfolk are manufacturing,
agriculture (both livestock and grain farming), education, retailing,
CITY OF NORFOLK, NE
HISTORY/FACTS
1-8
Insurance Services Office ranks the City of Norfolk’s Public
Protection Classification at Class 2. This rating puts Norfolk in the
top .7 percent of all U.S. cities and results in lower insurance
premiums paid for fire protection.
Police protection:
Number of stations
Number of police officers
Water and sewer system:
Number of customers
Number of water treatment plants
Number of sewage treatment plants
Miles of sanitary sewers
Miles of water mains
Libraries
CITY OF NORFOLK, NEBRASKA
MISCELLANEOUS STATISTICS
2013
Date of Incorporation
September 12, 1881
Form of Government
Mayor/Council
Location
Northeast Nebraska
Elevation
1,544
Area in square miles
10.87
Average annual rail fall (inches)
25.15
Average annual snow fall (inches)
26.9
Average growing season (days)
153
Number of employees
(excluding police officers and firefighters):
Full time
Part time
Seasonal
City of Norfolk facilities and services:
Miles of streets
Number of street lights
Parks and recreation:
Number of parks
Area of parks in acres
Swimming pools
Tennis courts
Fire protection:
Number of stations
Number of firemen:
Full time
Reserve
1
38
9,342
2
1
127
123
1
Facilities and services not included in the reporting entity:
Education:
Number of schools:
Elementary
Junior High
Middle School
Senior High
College
Number of students:
Elementary
Middle/Junior/Senior High
College:
Full time students
Part time students
Number of instructors:
Elementary/Middle/Junior/Senior High
College
132
7
96
144.09
2,257
13
414
2
5
Hospitals:
Number of hospitals
Number of patient beds
8
1
1
4
1
2,278
2,812
2,220
2,945
396
118
1
227
2
30
27
CITY OF NORFOLK, NE
HISTORY/FACTS
1-9
Principal Area Employers
Employer
Faith Regional Health Services
Northeast Community College
Affiliated Foods Cooperative
Norfolk Public Schools
Nucor Steel, Division of Nucor
Vulcraft, a Division of Nucor
Covidien
Veyance (Goodyear Tire &
Rubber)
Wal-Mart
Norfolk Iron & Metal Co.
Type of Business
Health Care
Education
Wholesale Grocery
Education
Steel angles, rounds,
flats and channels
Mfg. steel joists, metal
deck
Disposable hypodermic
syringes
Hydraulic high-pressure
hose
Retail
Wholesale steel
distribution
Demographic Statistics
Last Ten Fiscal Years
# of Employees
1,185
704
654
604
490
Fiscal
Year
2004
2005
2006
2007
2008
2009
2010
2011
2012
2013
515
385
362
339
320
Dayton Hudson Corp
M F P Mid-America
Shopping Centers LLC
Total
School
Enrollment (3)
3,997
3,902
3,941
3,803
3,830
3,891
4,023
4,009
4,110
4,148
Unemployment
Rate (4)
3.2%
3.6%
3.5%
2.7%
3.0%
4.2%
3.8%
3.6%
2.9%
3.2%
(1) These figures are estimates compiled from the most recent data available from
the Bureau of Census and the Nebraska Department of Labor.
Principal Taxpayers
NYE Norfolk LLC
Per Capita
Income (2)
28,472
28,238
29,407
30,066
31,413
33,843
34,728
37,372
39,836
-
Sources:
Source: Chamber of Commerce
Taxpayers
N S P LLC
Wal-Mart Stores, Inc.
Faith Regional Health
Services
Heartland Pantry Inc.
(Hy-Vee)
Heritage of Norfolk
Inc.
Menard Inc.
Qwest Corporation
Population
(1)
24,007
23,968
23,865
23,146
22,940
23,355
24,210
24,248
24,332
24,523
Type of
Business
Shopping Mall
Retail Store
Medical Offices
2013 Assessed
Valuation
$13,165,843
$9,792,578
$9,329,320
Percentage of
Total Assessed
Valuation of
$1,203,121,457
1.09%
0.81%
0.78%
Retail Store
$8,800,461
0.73%
Nursing Home
$6,565,133
0.55%
Retail Store
Telephone
Company
Apartments
$6,244,800
$5,008,859
0.52%
0.42%
$4,721,642
0.39%
Retail Store
Retail Store
$4,703,809
$4,500,000
0.39%
0.37%
$72,832,445
$6.05%
(2) Nebraska Department of Labor. The amounts are for Madison County, in
which Norfolk is the largest city.
(3) Norfolk Public Schools, office of the Superintendent
(4) Nebraska Department of Labor
Note: Median age and education level in years of formal schooling are not
available.
CITY OF NORFOLK, NE
HISTORY/FACTS
1-10
expenditure growth and this is reflected in the LTFP
with expenditures projected to grow slightly under
3.5% in most of the next ten years included in the
LTFP. However the City’s two largest revenue
sources are projected to grow at a slower rate.
309 N 5th Street
Norfolk, NE 68701-4092
P402-844-2000 F402-844-2001
www.ci.norfolk.ne.us
right at home.
The City’s largest revenue source is sales tax which
is projected to grow at an annual rate of 2.1% in the
LTFP. The City urged its congressmen to pass the
Marketplace Fairness Act (MFA) to allow collection
of sales tax on Internet purchases which would
increase sales tax growth. Both Nebraska senators
voted for the MFA which passed the Senate last
year, but remains in the House Judiciary Committee.
MEMO
To:
Citizens of Norfolk
Mayor and City Council
From:
Randy Gates
Finance Officer
Subject:
FY 2014-2015 Budget
Date:
August 29, 2014
The City’s second largest revenue source is lease
revenue from Nebraska Public Power District
(NPPD) which pays 12% of system revenue to lease
the City-owned electrical distribution system.
NPPD is making a major effort to hold down rate
increases and based on NPPD rate projections, the
LTFP shows 1% or less growth in NPPD lease
revenue for the next four years and 3% growth
thereafter.
PLANNING & BUDGETING PROCESS
The City’s budgeting process starts with long-term
financial planning. The Council selected the City’s
top priorities at a Council/Staff Retreat. These
priorities are incorporated into the capital
improvement program (CIP), budget, and long-term
financial plan (LTFP). The LTFP monitors the
effect of large capital projects, revenue and
expenditure trends out ten years along with expected
levy rates.
Slow growth in the City’s two largest revenue
sources, puts pressure on property tax which is the
third largest general revenue source. The LTFP
shows the City’s property tax rate going from
.228065 in 13-14 to .304036 in 22-23. In 13-14 the
City’s property tax levy rate was 4th lowest of the 30
first class cities in Nebraska and would have been
5th lowest with the projected 22-23 levy rate. The
As discussed later in this memo, the City’s
maintenance level budget allows for a 3.5%
CITY OF NORFOLK, NE
BUDGET MESSAGE
1-11
current year budget will result in a levy rate of
.246673 which will likely still be the 4th lowest levy
rate of the 30 first class cities.
Should it become necessary for the City to demolish
these properties, the Fire Division budget includes
$120,700 for property condemnation.
The City annually prepares a ten-year CIP. This
program outlines capital needs for the next ten years
and identifies potential funding sources. These
projects are prioritized in the categories of urgent,
necessary, desirable or deferrable. The CIP is
prepared so that capital items do not exceed funding
sources provided in the revenue and expenditure
trends. The CIP can change from year to year as the
revenue and expenditure trends change.
The
Council determines its top goals and works with
City staff to develop strategies to achieve these
goals. An action plan is created and specifics are
incorporated into the budget to carry out the action
plan. The City also developed Water and Sewer
Master Plans. These plans were updated several
years ago by Black and Veatch.
Each year City departments and divisions submit
their budget requests in four service levels. The first
level assumes a 1% increase in funding authorized in
the prior year. The second level assumes a 2%
increase. Both of these levels are reduced service
levels since budgets must absorb inflation and
growth to maintain service. The third level is a
3.5% increase over the prior year and is the
maintenance
level.
This
increase
should
approximately match growth and inflation over the
long-term. The fourth level normally allows an
increase of up to 6% and is the level the department
or division head feels is ideal.
In addition to the City’s budget document, the City’s
website contains brief, one-page summaries of each
division or fund budget updated with any changes.
The City’s budget calendar and budget meeting
schedule are also posted on the website. The
address
for
the
City’s
website
is
http://www.ci.norfolk.ne.us/.
The first goal of the Mayor and Council this year is
trail projects. The Capital Projects Fund budget
includes $1.6 million of trails projects including
$1,250,000 for the North Fork Riverfront Trail
project funded primarily by a federal grant. Library
expansion is another Mayor and Council goal. A
half-cent sales tax increase is on the ballot for the
November general election. If passed this would
provide funding for a $7.4 million library expansion
and renovation. Also included in the Mayor and
Council goals is continued identification and
inspection of dilapidated properties in the City.
The City prepares a summary budget document for
citizens who are not interested in the detail
contained in the full budget document.
CITY OF NORFOLK, NE
BUDGET MESSAGE
1-12
Indiana. Tejas will construct a 350,000 square foot
plant with more than $100 million of manufacturing
equipment. The local Nucor steel mill is expected to
be a major supplier of raw materials to the Tejas
plant supplying over 150,000 tons of steel annually.
ECONOMIC CONDITION
Norfolk continues to have low unemployment.
Madison County’s unemployment rate was 3.5% in
July 2014 compared to 4.3% a year earlier and is
well below the national average of 6.2%.
Making this project even more significant is the
decision by Black Hills Energy to build a 50 mile
natural gas pipeline to Norfolk from the east,
connecting to the Northern Natural Gas interstate
pipeline near Bancroft. This addresses one of
Norfolk’s
biggest
economic
development
roadblocks, a lack of natural gas capacity. With
construction of the Black Hills pipeline, Norfolk will
be served by two different pipeline companies, one
providing service from the west and the other from
the east.
Real estate values are increasing in Norfolk. After 4
years of little increase in assessed valuation,
Norfolk’s 2014 assessed valuation increased 4.67%,
most of which was due to increased value of existing
property.
In February 2013 the City was made aware by the
Nebraska Department of Revenue that a business
located outside the City limits paid use tax in error
from January 1999 to December 2005. This resulted
in a $544,023 refund of sales tax, which was
withheld from the City’s May 2013 sales tax
receipts. The refund amounted to 7.43% of the
fiscal year 2012-2013 sales tax budget. Actual sales
tax receipts for the first eleven months of fiscal year
2013-2014 are up $590,911 or 9.12% from the prior
year. Without the May 2013 refund, receipts for this
period would have increased only $46,888 or .73%.
The City entered into a funding assistance agreement
with Black Hills Energy to provide $5 million for
construction of this pipeline if certain conditions are
met. $3.6 million will come from the City’s LB 840
economic development program approved by
Norfolk citizens at the May, 2010 primary election.
This program provides $400,000 of property tax
annually for 10 years to be used for economic
development and allows for bonds to be issued in
anticipation of these tax receipts. On June 4, 2014
the City issued a $2,365,000 economic development
fund bond. Bond proceeds, along with $1,235,000
of cash held in the Economic Development Fund,
will provide $3.6 million of pipeline funding. The
other $1.4 million is contingent upon approval and
By far the most significant economic development
news for Norfolk this last year was the January 30
announcement that Tejas Tubular would locate a
new manufacturing plant in Norfolk creating more
than 200 jobs. Tejas Tubular is one of the leading
manufacturers and suppliers of oil country tubular
goods and operates several facilities in Texas and
CITY OF NORFOLK, NE
BUDGET MESSAGE
1-13
located on the southeast corner of 13th Street and
Omaha Avenue. The redeveloper constructed a
4,813 square foot commercial building housing a
Perkins restaurant which opened in the fall of 2013
with 92 full and part time employees. The restaurant
seats 176 people, with two smaller private gathering
rooms. Extensive concrete parking and landscaping
surrounds the building.
The Redevelopment
Agreement provides for a maximum of $185,000 of
tax increment financing bonds expected to be issued
in early 2015.
receipt of $1.4 million of grant proceeds from the
State of Nebraska.
In May, 2013 the City Council approved LB 840
funding of up to $60,000 for Petersen Ag Systems
to relocate their corporate headquarters to Norfolk
adding eight employees at Norfolk while maintaining
employment at their other locations. Petersen Ag
has five business locations in Nebraska and Iowa
selling and servicing pivot irrigation systems, grain
handling systems and steel buildings. Petersen Ag
was named the Nebraska Small Business of the Year
for 2013 by the U.S. Small Business Administration.
In early 2014 the company acquired the former
Kayton International building just south of Norfolk
and has since renovated it and moved their Norfolk
operations to this location as well as company
headquarters. This project cost about $1 million and
in addition to funding from the City’s LB 840
program, is obtaining funding from the Northeast
Nebraska Economic Development District, an SBA
504 loan from the Nebraska Economic Development
Corporation, bank financing and owner equity. The
Nebraska Business Development Council is
currently finalizing the financing package to take out
the interim financing provided by the company’s
bank.
CVS constructed a new pharmacy on the corner of
13th Street and Norfolk Ave which opened in
November 2013. About 11 older houses were
removed along the two streets to make way for the
pharmacy which has 15 employees.
The first phase of a three part, $11 million project to
create Northeast Industrial Highway was completed
in July 2012. The first phase links Highway 35 to
Victory Road via the Ethanol Road. The next phase
is constructing two more miles west to 1st Street,
including a viaduct over the railroad and Victory
Road. The last phase will be connecting 1st Street to
US Highway 81. The roads will provide a solid
means of transportation for trucks from the three
industries in the area and greatly improve road
safety. Funding is from: the City, the Madison
County Railroad Transportation Safety District,
Madison County, and Stanton County. The project
is expected to be completed next year.
The City and Community Development Agency
approved a Redevelopment Agreement in December
2012 which provides for using tax increment
financing for infrastructure development and other
costs in the redevelopment project area generally
CITY OF NORFOLK, NE
BUDGET MESSAGE
1-14
Other economic indicators appear mainly favorable.
Norfolk’s population increased from an estimated
24,391 in 2012 to an estimated 24,523 in 2013.
Madison County’s unemployment rate decreased
0.8% from 4.3% in July 2013 to 3.5 in July 2014.
Public school enrollment increased from 4,110 in
2012 to 4,148 in 2013. Construction permits
increased from 39 valued at $6.4 million in FY
2011-2012 to 59 valued at $16.8 million in FY
2012-2013. The most recent assessed valuation
which was released August 20, 2014, shows taxable
property in Norfolk valued at $1,259,342,469 a
4.67% increase from the prior year.
MUNICIPAL BUDGETED PROPERTY TAX COMPARISON
The following is a yearly property tax comparison from FY 2005-2006 to FY 2014-2015:
YEARS
DEBT
ECONOMIC
VEHICLE
GENERAL
SERVICE
DEVELOPMENT
PARKING
FUND
FUND
FUND
FUND
TOTAL
FY 2005-2006
238,724
690,676
-
71,900
1,001,300
FY 2006-2007
430,164
690,676
-
77,660
1,198,500
FY 2007-2008
475,001
690,676
-
77,044
1,242,721
FY 2008-2009
742,907
690,676
-
78,626
1,512,209
FY 2009-2010
1,497,907
690,676
-
79,576
2,268,159
FY 2010-2011
1,497,907
690,676
400,000
77,736
2,666,319
FY 2011-2012
1,497,907
690,676
400,000
74,642
2,663,225
FY 2012-2013
1,497,907
690,676
400,000
77,351
2,665,934
FY 2013-2014
1,497,907
690,676
400,000
76,605
2,665,188
FY 2014-2015
1,839,941
690,676
400,000
78,693
3,009,310
CITY OF NORFOLK, NE
BUDGET MESSAGE
1-15
The City’s property tax increases $344,122 going
from $2,665,188 last year to $3,009,310 this year,
a 12.96% increase.
Debt Service Fund and
Economic Development Fund property tax is
unchanged.
The Parking District levies the
maximum $.35 allowed by statutes increasing their
property tax $2,088 due to increased assessed
valuation. General Fund property tax increases
$342,034.
Keno revenue. The City had been funding several Park
positions from Keno totaling about $190,000 annually.
The Council wanted to instead use Keno for Park and
Recreation capital going forward. Keno can be used
for a broader array of expenditures than tax dollars and
this gives the Council the flexibility to defer future
capital outlay, and use Keno for economic development
projects if the right opportunity comes along. Half of
the uncommitted Council Priority funding was used to
pay the Park personnel formerly funded with Keno,
with the remaining $86,280 coming from an additional
property tax increase.
The Police Division requested funding of $134,791
to hire two additional police officers. For the last
two years, patrol shifts have been working short
due to turnover, injuries and illness. Other factors
have also contributed to the need for additional
officers. The introduction of in-car video cameras
and videotaped in-custody interviews have
increased the time it takes to complete reports, as
officers review the recordings to ensure the report
is consistent with the recording. Officers are also
assigned monthly registered sex offender checks to
verify compliance with residency requirements. The
introduction of mobile data computers in patrol
cruisers has increased the amount of data
entry/retrieval by officers. The increasing number
of community special events adds to the on-duty
workload and, in many cases, requires additional
off-duty personnel to adequately handle traffic and
crowd control. These two additional positions are
funded with a property tax increase.
The City’s assessed valuation increased 4.67% this
year. This is the first significant increase in assessed
valuation over the last five years. The total increase in
assessed value the preceding four years was less than
2% while the consumer price index increased almost
11% during that same period. During this period the
City kept its property tax constant allowing the levy
rate to decline slightly. The City is allowing its
property tax to increase for this 4.67% increase in
assessed valuation to partially offset inflation over the
last 4 years when the property tax asking remained
constant. This increases property tax budgeted by
$120,963.
Based on levy rates of Nebraska first class cities last
year, Norfolk will still have the fourth lowest levy rate
of the thirty first class cities ahead of York, Kearney,
and Scottsbluff.
During the City Council budget review sessions, the
Council decided to no longer fund personnel out of
CITY OF NORFOLK, NE
BUDGET MESSAGE
1-16
The following table compares the municipal property tax levy for FY 2013-2014 to FY 2014-2015.
Tax Valuation
of Home
$50,000
$60,000
$70,000
$80,000
$90,000
$100,000
$150,000
$200,000
FY 2013-2014
Municipal Property Tax
0.228065
per $100
$114.03
$136.84
$159.65
$182.45
$205.26
$228.07
$342.10
$456.13
FY 2014-2015
Municipal Property Tax
0.246673
per $100
$123.34
$148.01
$172.67
$197.34
$222.01
$246.67
$370.01
$493.34
REVENUE HIGHLIGHTS
The following compares by major revenue source the FY 2013-2014 budget with the FY 2014-2015 proposed budget:
SOURCE
Balance Brought Forward
Taxes
Licenses & Permits
Inter-Govern. Revenue
Charges for Service
Rent & Other Revenue
Interest Income
Transfers
Proceeds of Debt
Special Assess. Levied
Non-revenue Receipts
TOTAL
BUDGET
FY 2013-2014
29,501,356
13,349,219
204,975
5,282,460
12,409,320
5,718,122
71,192
2,378,718
3,770,000
119,650
30,458
72,835,470
BUDGET
FY 2014-2015
30,926,798
13,766,455
216,300
7,497,908
12,825,265
5,709,240
66,185
3,667,305
6,160,000
99,434
30,748
80,965,638
Dollar
Increase
(Decrease)
1,425,442
417,236
11,325
2,215,448
415,945
(8,882)
(5,007)
1,288,587
2,390,000
(20,216)
290
8,130,168
Percentage
Increase
(Decrease)
4.83%
3.13%
5.53%
41.94%
3.35%
(0.16%)
(7.03%)
54.17%
63.40%
(16.90%)
0.95%
11.16%
CITY OF NORFOLK, NE
BUDGET MESSAGE
1-17
Beginning balance increases $1,425,442 or 4.83%
going from $29,501,356 last year to $30,926,798
this year. In June 2014 a $2,365,000 economic
development bond was issued for funding of a
natural gas pipeline as discussed earlier in this
memo. This money is expected to be spent early
next fiscal year. Partially offsetting this is a
reduction of more than $1 million in beginning fund
balance in the City Highway Allocation Fund,
primarily due to spending highway allocation
receipts on a number of street maintenance projects
last year.
Examples of intergovernmental revenue include:
highway allocation, community development block
grants, county funding for economic development,
and miscellaneous federal grants. Intergovernmental
revenue increases $2,215,448 or 41.94%. The
biggest reason for this increase is the $1,125,000 of
intergovernmental revenue budgeted for the North
Fork Riverfront Trail Project. $1 million is federal
grant and $125,000 is a contribution from the
natural resources district. There is also a $1.4
million Site and Building Development Fund Grant
budgeted from the State of Nebraska for
construction of a 50 mile natural gas pipeline to
increase gas supply in Norfolk. Partially offsetting
this is a $220,000 FEMA grant budgeted last year
for repairs to sewer lines damaged by flooding
several years ago.
Taxes include property, occupation, franchise, sales,
and other miscellaneous taxes. Taxes increase
$417,236 or 3.13% going from $13,349,219 last
year to $13,766,455 this year. Most of this increase
is in property tax which goes up $344,122 as
discussed earlier in this memo. $71,000 of the
increase is due an increase in food and beverage and
lodging occupation taxes in the Debt Service Fund.
Approximately 62% of the charges for services are
use fees for water, sewer, and solid waste. Other
charges for services include: city and employee
share of health costs budgeted as revenue in the
Group Insurance Fund, ambulance charges,
administration fees, and other various admissions
and fees. Charges for services increase $415,945 or
3.35%. The biggest portion of this increase is the
$212,086 increase in Group Insurance Fund billings
primarily due to a 6% increase in both employee and
employer health insurance rates. Ambulance charges
increase $50,000 due to an increase in rates effective
October 1, 2013. It takes several months to start
collecting the increased rates, so last fiscal year did
Licenses and permits consist of construction permits
such as building and moving, mechanical,
excavation, and electrical permits. Also included are
liquor licenses, dog and cat fines, and other licenses
and permits. Licenses and permits increase $11,325
or 5.53% due to an increase in construction related
permits as the economy improves.
Intergovernmental revenue consists of revenue
received from other governmental entities.
CITY OF NORFOLK, NE
BUDGET MESSAGE
1-18
not include a full year of collections at the increased
rates. Use fees in the Enterprise Funds increase
$135,875, or 1.74% due to a slight increase in
volume for water and a $3.45 per ton increase in
solid waste fees to offset increased transportation
costs resulting from the February 2, 2014 renewal of
the transportation contract for hauling waste to the
landfill. This rate increase went into effect June 1,
2014 but was not reflected in last year’s budget.
General Fund from the City Highway Allocation
Fund for street maintenance and from the 911 Fund
to reimburse a portion of personnel expense.
Transfers increase $1,288,587 or 54.17% primarily
due to a $1.7 million transfer of cash from the Water
Fund to the Sewer Fund. The $4 million 2012 bond
issue was split evenly between the Water and Sewer
Fund; however Sewer Fund capital projects are
proceeding faster resulting in the cash being needed
in the Sewer Fund. Both $1.7 million of cash and
debt are to be transferred, resulting in no change in
fund balance on an accrual basis; however in this
cash basis budget, a transfer is necessary.
Rent and other revenue is essentially unchanged
from last year, decreasing .16% or $8,882.
Approximately 83% of rent and other revenue is
lease revenue from NPPD. NPPD pays the City
12% of their revenues for use of the City-owned
electrical distribution system. NPPD is not planning
a rate increase next year and lease revenue is
therefore budgeted the same as last year’s expected
receipts which are $22,782 or .44% under budget.
Partially offsetting this is a $308,831 decrease in
transfers to the Capital Projects Fund. During the
City Council budget review sessions, the Council
decided to no longer fund personnel out of Keno
revenue. The City had been funding several Park
positions from Keno totaling about $190,000
annually. The Council wanted to instead use Keno
for Park and Recreation capital going forward.
Keno can be used for a broader array of
expenditures than tax dollars and this gives the
Council the flexibility to defer future capital outlay
and use Keno for economic development projects if
the right opportunity comes along. Half of the
uncommitted Council Priority funding, or $107.303
was used to pay the Park personnel formerly funded
with Keno reducing the funds available for transfer
to the Capital Projects Fund. Also $76,000 of
smaller projects funded with Council priority money
(Nucor Trail storm sewer outfall and illuminated
Interest income consists primarily of interest
budgeted at .15% on average balance available for
investment. It also includes interest on special
assessments. Interest income decreases $5,007 or
7.03% primarily due to a decrease in interest on
special assessments since there were no new special
assessments assessed in 2013-2014 and current
assessments are being paid off.
Transfers are transfers between funds such as keno
funds and property tax transferred from the General
Fund to the Capital Projects Fund for capital outlay.
Other significant transfers are transfers to the
CITY OF NORFOLK, NE
BUDGET MESSAGE
1-19
street signs) is being paid directly out of the General
Fund further reducing the transfer to the Capital
Projects Fund. Property tax transferred to the
Capital Projects Fund for Capital Improvement
Program expenditures also goes down $111,349.
The City budgets all General Fund Capital
Improvement Program expenditures (capital outlay
of $50,000 or more) in the Capital Projects Fund.
The money for the large General Fund Capital
Outlays is budgeted as a transfer from
Administration. Partially offsetting these decreased
transfers, is a $95,825 increase in Keno transferred
to the Capital Projects Fund for park and recreation
projects. More Keno is available for capital, since it
is no longer funding Park personnel. There was also
a $150,000 transfer last year from the Wireless 911
Fund for E911 equipment that is not budgeted this
year.
and sewer main extensions. Capital Projects Fund
proceeds of debt increases $740,000. Last year
$1,080,000 of public safety tax anticipation bonds
were budgeted, but not issued. They will be issued
in the current fiscal year along with an additional
$740,000
of bonds for an ambulance,
communications equipment and mobile data console
upgrades. Partially offsetting these increases is $1
million of sewer bonds budgeted last year. These
bonds were not issued and are not rebudgeted.
Instead $1.7 million of cash and related debt is being
transferred from the Water Fund as discussed
earlier.
Special assessments levied is revenue collected from
special assessments levied for paving, water, or
sewer districts. Special assessments levied decreases
$20,216. No new special assessments were assessed
in 2013-2014 and as current assessments are paid, it
reduces the amount of future collections.
Proceeds of debt is primarily debt issued to finance
capital outlay. It also can include proceeds of
refunding bonds.
Proceeds of debt increases
$2,390,000 primarily due to a $2.7 million increase
in special assessment debt to fund several large
utility projects including: south Highway 81 sewer
and lift station, and the northeast industrial water
Non-revenue receipts consist of loan repayments in
the Community Development Block Grant Fund and
the Vehicle Parking Fund. Non-revenue receipts are
essentially unchanged increasing only $290.
CITY OF NORFOLK, NE
BUDGET MESSAGE
1-20
EXPENDITURE HIGHLIGHTS
The following compares by major expenditure object the FY 2013-2014 budget with the FY 2014-2015 proposed budget:
OBJECT
Personnel
Operations & Maintenance
Capital Expenditure
Debt Service
Transfers
Fund Ending Balance
TOTAL
BUDGET
FY 2013-2014
19,459,523
11,405,420
19,425,672
3,181,016
2,378,718
16,985,121
BUDGET
FY 2014-2015
20,102,370
15,787,124
19,455,667
3,458,596
3,667,305
18,494,576
Dollar
Increase
(Decrease)
642,847
4,381,704
29,995
277,580
1,288,587
1,509,455
72,835,470
80,965,638
8,130,168
Personnel cost increases $642,847 or 3.30%. The
budget contains a 2% cost of living adjustment along
with normal merit pay increases. Group health
insurance premiums increase 6%. Contributions to
the City’s VEBA plan increased from $45 per month
per employee to $50. In addition to the two police
officers discussed earlier, the budget includes the
addition of a staff engineer and Communications
Director. The staff engineer is being hired to help
with some of the street responsibilities done by the
former Operations Manager whose position is now
vacant.
This engineer will also help handle
workload in the department. The City added a
Communications Director this year. This was
Percentage
Increase
(Decrease)
3.30%
38.42%
0.15%
8.73%
54.17%
8.89%
11.16%
previously a contracted service. The Council’s
second priority for FY 13-14 was public
relations/community engagement. The Communications
Director will help with this. A vacant transfer station
plant operator I position was eliminated. In the Park
Division a full time park caretaker was added and 3
seasonal park caretaker positions eliminated.
Several positions were reclassified.
Operations and maintenance increases $4,381,704 or
38.42%. The biggest increase in operations and
maintenance is the $2.1 million increase in the LB
840 Economic Development Fund, which as
discussed earlier, issued $2,365,000 of debt to
CITY OF NORFOLK, NE
BUDGET MESSAGE
1-21
partially fund an additional natural gas pipeline to
Norfolk. Operations and maintenance increases
over $1.4 million in the Community Development
Block Grant Fund because of the $1.4 million Site
and Building Development Fund Grant budgeted
from the State of Nebraska for construction of the
natural gas pipeline. Operations and maintenance
increases over $300,000 in the Capital Projects Fund
because of $300,000 budgeted for industrial site
planning.
Operations and maintenance in the
General Fund increases $248,016.
$36,000 is
budgeted in the Street Division from Council
priority funding for repairs to the Nucor trail storm
sewer outfall. Also in the Street Division is $31,000
for roof repair. $25,000 is budgeted in the Park
Division for an Auditorium reuse study.
AquaVenture is now in its third year of operation
and is budgeting $19,050 to replace umbrellas, chair,
tubes and similar items.
decreases $2.5 million due to completion of the 24
inch water main from the west water treatment plant
to 13th & Monroe Avenue which was budgeted at
$3.6 million last year. Partially offsetting this is
$922,000 budgeted in the current year for the
portion of the Northeast Industrial Water Main
Extension that will not be assessed.
Even though total capital expenditures remain
relatively unchanged increasing $29,995 or 0.15%,
there are big swings between funds. Capital outlay
in the City Highway Allocation Fund is budgeted at
$1,685,000 compared to $2,329,500 last year and
includes: $300,000 for 37th Street and Norfolk
Avenue improvements, $185,000 for improvements
to Prospect Avenue between 4th Street and 7th
Street, $800,000 to reconstruct the bridge on
Norfolk Avenue, and $400,000 for street
maintenance projects. Special Assessment capital
outlay increases $2,716,000 for the large utility
projects discussed earlier. Water Fund capital outlay
Ending fund balance increases $1,509,455 or 8.89%.
Ending fund balance in the Debt Service Fund
increases $834,714 as occupation tax is accumulated
to pay debt service on the Series 2010 Recreation
Facility Bonds. The Group Insurance Fund ending
fund balance increases $661,401 or 21.22% due to a
$650,237 increase in beginning fund balance.
General Fund ending balance increases $568,719
going from $2,023,629 last year to $2,592,348 this
year. $296,373 of this is either restricted or held by
the County Treasurer resulting in unrestricted
General Fund cash budgeted at about $2.3 million or
11% of expenditures. The Government Finance
Debt Service increases $277,580 or 8.73% primarily
due to $381,116 of debt service on the $2,365,000
economic development bond issued last year to
partially fund the new natural gas pipeline. Partially
offsetting this is a $92,982 decrease in debt service
in the Debt Service Fund due to the final maturity of
the 2003 fire station bonds last year.
Transfers increase $1,288,587 or 54.17% as
explained in the revenue highlights section of this
memo.
CITY OF NORFOLK, NE
BUDGET MESSAGE
1-22
Officers Association recommends minimum General
Fund unrestricted cash reserves of 16% of
expenditures and the City has been increasing
budgeted General Fund ending balance for the last
six years. Partially offsetting these increases are
several large decreases in ending fund balance.
Water Fund ending balance decreases $843,452
primarily because of the $1.7 million transfer to the
Sewer Fund discussed earlier in this memo. The
City Highway Allocation Fund ending fund balance
decreases $388,219 due to a decrease in beginning
fund balance.
CITY OF NORFOLK, NE
BUDGET MESSAGE
1-23
BUDGET SUMMARIES
The following is a fund comparison of the FY 2013-2014 budget with the FY 2014-2015 budget. The City’s total budget
increases 11.16% primarily due to activity supporting economic development including the $3.6 million budgeted in the LB
840 Economic Development Fund and $1.4 million in the Community Development Block Grant Fund for the new natural
gas pipeline. The Special Assessments Fund increases $2.7 million for three large utility projects primarily supporting
industries north and south of Norfolk.
FUND
General Fund
CHAF
Community Dev. Block Grant
Vehicle Parking Fund
SNARE
911 Fund
Region 11 Emergency Mgmt. Fund
Storm Water Management
LB 840 Economic Development Fund
Wireless 911 Fund
Economic Development Operating Fund
Debt Service Fund
Capital Construction Fund
Special Assessments
Water Fund
Sewer Fund
Solid Waste Management
Group Insurance Fund
TOTAL
Budgeted
2013-2014
22,911,907
3,989,485
1,539,911
268,817
261,637
299,180
281,818
106,574
1,571,218
134,856
381,244
5,286,633
4,805,422
2,308,383
8,394,058
12,172,737
2,097,301
6,024,289
Budgeted
2014-2015
23,829,860
2,956,766
2,987,413
289,228
231,920
280,951
371,698
110,498
4,326,833
205,601
414,723
6,026,709
5,855,837
4,982,798
6,813,080
12,237,481
2,156,512
6,887,730
Dollar
Increase
(Decrease)
917,953
(1,032,719)
1,447,502
20,411
(29,717)
(18,229)
89,880
3,924
2,755,615
70,745
33,479
740,076
1,050,415
2,674,415
(1,580,978)
64,744
59,211
863,441
Percentage
Increase
(Decrease)
4.01%
(25.89%)
94.00%
7.59%
(11.36%)
(6.09%)
31.89%
3.68%
175.38%
52.46%
8.78%
14.00%
21.86%
115.86%
(18.83%)
0.53%
2.82%
14.33%
72,835,470
80,965,638
8,130,168
11.16%
CITY OF NORFOLK, NE
BUDGET MESSAGE
1-24
GENERAL FUND
Total General Fund expenditures are budgeted to
increase $349,234 or 1.67% this year. Most of the
increase in General Fund expenditures is at or below
the 3.5% increase allowed in the maintenance level
budget.
Engineering has the biggest percentage
increase going up $84,282 or 13.13% due to the
addition of a staff engineer. The staff engineer is
being hired to help with some of the street
responsibilities handled by the former Operations
Manager whose position is now vacant. This
engineer will also help handle workload in the
department. The only other division significantly
over the 3.5% maintenance level increase is the
Street Division, which is up $130,204 or 4.78% due
to two Level IV items approved during the budget
review sessions to be paid from Council priority
money. $36,000 was added to repair the storm
sewer outfall adjacent to the planned Nucor Trail.
Also approved was $40,000 for LED illuminated
street lights.
General Fund beginning balance increases $481,644
or 12.07%. Over the last six years, the City has
been annually increasing fund balance to bring it up
to a more appropriate level. Ideally the City would
like to budget unrestricted ending fund balance at
two months of expenditures or approximately $3.5
million. Due to conservative budgeting, budgeted
beginning balance is more than budgeted ending
balance, but needs to increase as the City increases
ending fund balance.
The largest increase in General Fund revenue is a
$369,325 or 3.59% increase in taxes. Most of this
increase is in property tax which goes up $342,034
for reasons discussed earlier in this memo including
the addition of two police officers.
The next largest increase is a $67,984 or 3.61%
increase in charges for services, going from
$1,883,031 last year to $1,951,015 this year.
Ambulance charges increase $50,000 due to an
increase in rates effective October 1, 2013. It takes
several months to start collecting the increased rates,
so last fiscal year did not include a full year of
collections at the increased rates.
Two divisions actually decreased expenditures. The
biggest decrease was in Administration which
decreased $276,794 or 6.83% from last year. The
biggest reason for the decrease was a $206,396 or
14.76% reduction in transfers. The Council decided
to quit utilizing a portion of Keno revenue for Park
personnel. $107,303 of Council priority funding is
paying for a portion of the Park personnel formally
coming from Keno. This reduces the funds available
for transfer to the Capital Projects Fund. Also
$76,000 of smaller projects funded with Council
The largest decrease in General Fund revenue is a
$20,000 decrease in non-revenue receipts due to a
decrease in the transfer from the 911 Fund as less
funds are available to transfer to reimburse a portion
of personnel expense.
CITY OF NORFOLK, NE
BUDGET MESSAGE
1-25
priority money (Nucor Trail storm sewer outfall and
illuminated street signs) is being paid directly out of
the General Fund further reducing the transfer to the
Capital Projects Fund. Property tax transferred to
the Capital Projects Fund for Capital Improvement
Program expenditures also goes down $111,349.
The City budgets all General Fund Capital
Improvement Program expenditures (capital outlay
of $50,000 or more) in the Capital Projects Fund.
The money for the large General Fund capital
outlays is budgeted as a transfer from
Administration. Partially offsetting these decreased
transfers, is a $95,825 increase in Keno transferred
to the Capital Projects Fund for park and recreation
projects. More Keno is available for capital, since it
is no longer funding Park personnel. Also reducing
Administration expenditures is a $150,000 reduction
in the Nursing College contribution. The last
quarterly $50,000 contribution will be made in
October resulting in a $150,000 decrease from the
prior year. Partially offsetting these decreases is a
7.4% increase in personnel costs which go up
$116,925 from the prior year. The City added a
Communications Director this year. This was
previously a contracted service. The Council’s
second priority for FY 13-14 was public
relations/community
engagement.
The
Communications Director will help with this. Also
impacting personnel cost was a 2% cost of living
adjustment and a 6% increase in group health
premiums.
Housing Division expenditures also decreased going
down 2.19% or $11,314 from the prior year
primarily due to the long time Housing Director
leaving and reorganizing/hiring personnel at a lower
pay scale.
The City is able to increase budgeted ending General
Fund balance from $2,023,629 last year to
$2,592,348 this year an increase of $568,719.
$296,373 of this is either restricted or held by the
County Treasurer resulting in unrestricted General
Fund cash budgeted at about $2.3 million or 11% of
expenditures. The Government Finance Officers
Association recommends minimum General Fund
unrestricted cash reserves of two months, or about
16% of expenditures, and the City has been
increasing budgeted General Fund ending balance
for the last six years. Most similar sized Nebraska
cities and area governmental entities have a much
higher ratio of ending fund balance to expenditures.
CITY HIGHWAY ALLOCATION FUND (CHAF)
Beginning fund balance decreases $1,031,619 or
63.01% from the prior year primarily due to
spending highway allocation receipts on a number of
maintenance projects during the year.
Street
overlays on portions of Norfolk Avenue, 1st Street,
and Victory Road were a few of the projects.
Intergovernmental revenues, which consist solely of
highway allocation revenue, remain the same as the
prior year at $2,350,000. Interest income decreases
$1,100 due to a decrease in fund balance. Capital
CITY OF NORFOLK, NE
BUDGET MESSAGE
1-26
outlay is budgeted at $1,685,000 compared to
$2,329,500 last year. Capital outlay includes:
$300,000 for 37th Street and Norfolk Avenue
improvements, $185,000 for improvements to
Prospect Avenue between 4th Street and 7th Street,
and $800,000 to reconstruct the bridge on Norfolk
Avenue. Capital outlay also includes $400,000 for
street maintenance projects. Ending fund balance
decreases $388,219 primarily due to a decrease in
beginning fund balance.
COMMUNITY DEVELOPMENT BLOCK
GRANT FUND
Intergovernmental revenues increase $1,339,683 or
95.04%. This increase is due to a Site and Building
Development Fund Grant from the State of
Nebraska for construction of a 50 mile natural gas
pipeline to increase gas supply in Norfolk. Other
grants the City is budgeting include: $573,616 for a
Community Revitalization Grant, $375,647 for a
Rental Rehabilitation Grant, and $400,000 for other
grants for economic development and housing.
Other operating costs increase $1,410,382 due to
the increase in grant revenue. Other administration
and overhead increases $37,120 due to reclassifying
administration fees previously included in other
operating costs. Once again, all available funds are
expected to be spent resulting in no ending fund
balance.
VEHICLE PARKING FUND
Beginning fund balance decreases $5,677 or 3.66%
primarily due to making lease payments to the
Chamber of Commerce for a parking lot. Property
tax increases $2,088 due to valuations increasing
$632,243. The Vehicle Parking District levies the
maximum $.35 per $100 of property valuation. Rent
and other revenue increases $24,000 due to the
addition of revenue from selling advertising space on
a new digital sign to be added in the Vehicle Parking
District.
The Downtown Norfolk Association
intends to purchase a digital sign and lease it to the
Vehicle Parking District.
This increases rent
expense $20,000.
The remaining expenditure
categories remain relatively unchanged from the
prior year as total expenditures increase $16,882 or
7.37%. Ending fund balance increases $3,529 or
8.86% primarily due to the increase in revenues.
SPECIALIZED NARCOTICS ABUSE
REDUCTION EFFORT (SNARE) FUND
SNARE is a drug enforcement program funded with
federal grant revenue received through the Nebraska
Crime Commission. SNARE has been in existence
since the early 1990s, and the City of Norfolk was
the original grantee agency. The primary focus of
SNARE is to address the drug problem in a ten
county area in Northeast Nebraska.
The
contributing members are the Nebraska State Patrol,
Antelope, Butler, Colfax, Knox, Madison, Nance,
Pierce, Platte, Polk, and Stanton County Sheriff
CITY OF NORFOLK, NE
BUDGET MESSAGE
1-27
Departments; Columbus, Norfolk, Schuyler, and
Wayne Police Departments. The larger communities
covered by the SNARE Task Force are Columbus,
Madison, Norfolk, Schuyler and Wayne. SNARE
serves an area of Northeast Nebraska with a
population base in excess of 110,000. The program
is expected to receive $20,000 of grant funds this
year, a decrease of $40,000. Local match is
budgeted at $36,900, the same as last year. Total
expenditures decrease $36,866 or 38.91%. The
decrease is due to a decrease in other administration
and overhead which decreases $37,506 due to a
decrease in covert investigation funding. Partially
offsetting the decrease in other administration and
overhead is a $340 increase in personnel costs and a
$300 increase in utilities and maintenance. Ending
fund balance increases $7,149 or 4.28% primarily
due to an increase in beginning fund balance.
due to decreases in telecommunications occupation
tax and 911 surcharges as the number of landlines
continues to decrease. Expenditures from the fund
are for operation of the City E-911 service covering
parts of four counties. The primary expenditure is a
transfer to the General Fund to reimburse a portion
of dispatcher personnel costs. This transfer is
budgeted to decrease $20,000 as a result of the
decrease in revenue. Utilities & maintenance and
other administration & overhead expenses are
shared between the 911 Fund and the Wireless 911
Fund based on the landline/wireless call ratio. In
2013-2014 the ratio was 26% landline/74% wireless.
In 2013-2014 the ratio changes to 23%
landline/77% wireless. This decreases the cost
allocated to the 911 Fund but is partially offset by an
increase in costs due to inflation. Once again,
almost all available revenue is expected to be spent
resulting in ending fund balance of $5,955 compared
to $4,098 budgeted last year.
911 FUND
This fund accounts for the monthly surcharge of
$1.00 on each local telephone line that physically
terminates within the City’s designated 911telephone service area. In September 2006 the City
expanded revenue subject to the City’s 3%
occupation tax to include revenue from cell phones
and other telecommunication services to offset
declining 911 surcharges and telephone occupation
tax. The Council directed two-thirds of the
expanded telecommunications occupation tax go to
the 911 Fund with the remaining one-third to the
General Fund. The $25,000 decrease in revenue is
REGION 11 EMERGENCY MANAGEMENT
FUND
This fund was created pursuant to an interlocal
agreement approved in January of 2005. This
interlocal agreement between Antelope, Madison,
and Pierce Counties and the City of Norfolk formed
the Region 11 Emergency Management Agency
providing emergency management services in these
jurisdictions. Norfolk’s Fire Chief is the
administrator of this program and the City’s
Emergency Management Coordinator conducts day
CITY OF NORFOLK, NE
BUDGET MESSAGE
1-28
to day operations under the agreement. Region 11
receives funding from both federal grants and
contributions made by participating agencies.
Beginning fund balance is budgeted to increase from
$186,333 to $266,858, primarily due to unspent
contributions from the prior year. Miscellaneous
federal grants consist of $15,000 for a Homeland
Security Haz Mat grant, the same amount as the
prior year.
The remaining intergovernmental
revenue is local funding from Antelope, Madison,
and Pierce Counties which increases $5,553. Nonrevenue receipts, which is the City’s contribution to
the fund, increases $3,702. Total expenditures
increase $9,255 or 7.39%. Personnel costs increase
$1,062 primarily due to a 2% cost of living increase
and an increase in health insurance costs. Other
administration and overhead increases $4,202
primarily due to an increase in telephone and
telecommunications.
Capital outlay increases
$4,000 going from $16,000 last year to $20,000 this
year. Budgeted capital outlay consists of equipment
relating to the Haz Mat grant. Ending fund balance
increases $80,625 or 51.47% primarily due to the
increase in beginning fund balance.
of the storm water plan according to population size
and requires a 20% match from the community.
State funding of $44,294 is expected in 2014-2015,
an increase of $7,382 from the prior year. This
requires a $8,859 City match, an increase of $1,477
from the prior year. Total expenditures increase
$3,764 or 3.63%. Public relations increase $1,220
due to an increase in costs for public and contractor
education. Other professional fees increase $2,544
due to an increase in consultant costs. Ending fund
balance remains relatively unchanged from the prior
year, increasing $160 going from $2,933 last year to
$3,093 this year.
LB 840 ECONOMIC DEVELOPMENT FUND
This fund was budgeted for the first time in 20102011 after Norfolk voters approved an LB 840
economic development program at the May 2010
primary. LB 840 was the legislative bill approved by
the Nebraska Legislature in 1991 adopting the Local
Option Municipal Economic Development Act. This
Act authorizes cities to spend local revenue for
economic development including offering incentives
to attract business. This program authorizes
collecting $400,000 from property tax each year for
ten years starting in fiscal year 2010-2011 to be used
for economic development. Beginning fund balance
increases $2,748,676 primarily due to issuing a
$2,365,000 economic development fund bond in the
prior year to provide funds to Black Hills as part of
the project to increase gas supply in Norfolk. In lieu
of taxes increases $1,310 based on prior year
STORM WATER MANAGEMENT FUND
This fund was budgeted for the first time in FY
2007-2008 and is used to account for
implementation of the storm water management plan
required by the Nebraska Legislature in 2006. The
Nebraska Department of Environmental Quality
provides grant funding to cities for implementation
CITY OF NORFOLK, NE
BUDGET MESSAGE
1-29
receipts. Interest income increases $5,806 due to
the increase in fund balance and the addition of
interest
earned on outstanding economic
development loans.
This year $3,600,000 is
budgeted for economic development, all of which
will be spent as part of the assistance agreement
with Black Hills to construct a natural gas pipeline.
Debt service on the newly issued bond is budgeted
at $381,116. Ending fund balance goes from
$71,218 last year to $345,717 this year, an increase
of $274,499 which will be used to pay debt service
on the new bond.
and telephone expense increase due to the change in
the landline/wireless call ratio and an increase in
costs due to inflation. The wireless portion changed
from 74% last year to 77% this year. Ending fund
balance increases $172,600 primarily due to the
increase in fund balance and the decrease in
transfers.
ECONOMIC DEVELOPMENT OPERATING
FUND
This fund was budgeted for the first time in 20122013 to account for Madison County partnering
with the City to enhance economic development
efforts.
Madison County and the City both
contribute to fund personnel costs, travel, and other
necessary operating expenses relating to economic
development. Beginning fund balance increases
$28,789 or 35.48%, which is contributions
remaining from the prior year. Revenues increase
$4,690 primarily because both the City and Madison
County increased their contributions to the fund by
$2,295 due to the annual CPI adjustment in the
interlocal agreement. Total expenditures increase
$48,409 or 17.80%. Personnel costs increase
$10,860 due to normal merit pay increases, a 2%
cost of living adjustment, and an increase to group
insurance. Administration and overhead increases
$31,350 primarily due to an increase in other
professional fees and marketing and advertising. A
study to identify industrial sites is included in other
professional fees for $22,500. Ending fund balance
WIRELESS 911 FUND
This fund was created pursuant to an agreement
with the Nebraska Public Service Commission in
2010 to track receipt and expenditure of the City’s
allocation of wireless 911 funds. The funds are used
for equipment, software, maintenance, and any other
expenditures necessary for the provision of wireless
911 service. Beginning fund balance increases
$70,794 due to accumulating wireless 911 funds for
future capital outlay purchases. Intergovernmental
revenue, which is the City’s allocation of wireless
911 funds, remains relatively unchanged decreasing
$239 or 0.26%. Expenditures decrease $101,855
going from $133,697 last year to $31,842 this year.
The decrease is due to a $105,000 decrease in
transfers. Wireless 911 funds are transferred to the
Capital Projects Fund to fund capital outlay. Since
no capital outlay is anticipated in the near future, no
transfer is budgeted. Office equipment maintenance
CITY OF NORFOLK, NE
BUDGET MESSAGE
1-30
decreases $14,930 primarily due to the increase in
expenditures.
decreases the transfer from the Debt Service Fund.
Debt service decreases $92,982 or 5.08%, as no
new debt was issued during the year and the bonds
for the fire station were paid off. Ending fund
balance increases $834,714 or 24.92% as
occupation tax is accumulated to pay debt service on
the Series 2010 Recreation Facility Bonds. These
bonds are callable in 2015.
DEBT SERVICE FUND
Beginning fund balance is budgeted to increase
$750,556 or 27.42% going from $2,737,082 last
year to $3,487,638 this year.
Approximately
$466,000 of the increase is accumulation of
occupation taxes to fund debt service on the Series
2010 Recreation Facility Bonds. The remaining
increase is primarily an increase in unrestricted fund
balance. The $71,000 increase in taxes is a $10,000
increase in lodging occupation tax and a $61,000
increase in food and beverage occupation tax. The
ordinance imposing these occupation taxes requires
these taxes be used for debt service on the 2010
Recreation Facility Bonds. Other interest income
increases $1,000 or 20% due to an increase in fund
balance. Non-revenue receipts decrease $82,480
due to a decrease in transfers in. In the prior years
sales tax was transferred to the Debt Service Fund
to pay principal and interest on bonds issued to
construct Fire Station #2. These bonds were paid
off in October 2013 so this transfer is not budgeted
this year. Total expenditures decrease $94,638 or
4.88%. Other professional fees increase $1,420 due
to an increase in occupation tax administration fees.
Transfers out, which consist of transfers to the
Special Assessments Fund for the general obligation
portion of special assessments, decreases $3,076.
The Series 2009 Bonds in the Special Assessment
Fund were refunded in the prior year, which
CAPITAL PROJECTS FUND
This fund accounts for large capital outlays funded
by transfers from other funds, grants, and bond
issues. Beginning fund balance decreases $431,261
primarily due to completing the large recreation
project that began in 2010. Intergovernmental
revenues increase $1,044,807. The City is applying
for a $1,000,000 federal grant to fund the North
Fork Riverfront trail project. Transfers in decrease
$303,831 or 25.59% due to a decrease in transfers
from the General Fund and Wireless 911 Fund.
Proceeds of debt increase $740,000 in anticipation
of issuing public safety tax anticipation bonds to
fund various public safety equipment and upgrades.
Other professional fees increase $310,900 primarily
due to the addition of fees for industrial site
planning. Capital outlay of $4,836,900 includes:
$346,000 for unspecified council priority projects,
$153,800 to complete Spring Branch Drainage
improvements, $20,000 for entrance signs, $25,000
for Veterans Memorial enhancements, $75,341 for
Ta-Ha-Zouka enhancements, $255,000 for trail
enhancements, $385,704 for a Street Division
CITY OF NORFOLK, NE
BUDGET MESSAGE
1-31
building,
$507,500
for
police
station
heating/AC/ventilation upgrade, $35,000 for
Johnson Park enhancements, $1,250,000 for North
Fork Riverfront trail project, $100,000 for
TaHaZouka Park trail loop, $61,182 for integrated
municipal software, $150,000 for phones, $225,000
for a pumper, $100,000 for a loader, $115,000 for a
sweeper, $215,373 for an ambulance, $360,000 for
self-contained breathing apparatus, $100,000 for
MDC software upgrade, $267,000 for portable
radio/console upgrade, and $90,000 for adult
complex sewer connect. Ending fund balance
increases $338,204. This fund balance is remaining
transfers needed to fund capital outlay purchases
next year.
of $400,000 for street paving and $3,936,000 to
extend water and sewer to industrial sites, an
increase of $2,716,000. Other administration and
overhead increases $32,000 due to an increase in
bond issuance costs and advertising. Debt service
decreases $11,355 due to refunding and paying off a
portion of the Series 2009 Bonds. Ending fund
balance decreases $62,230 or 16.21% primarily due
to the decrease in beginning fund balance.
WATER FUND
Beginning fund balance decreases $1,715,278 going
from $5,762,558 last year to $4,047,280 this year.
A large construction project in process, a water
main from the west water treatment plant to 13th
Street and Monroe Avenue, causes the decrease in
beginning fund balance. Intergovernmental revenues
increase $81,000 with the addition of a federal grant
for a water main along Madison Avenue. Water use
fees increase $70,000 or 2.80% due to an increase in
expected water consumption. Rent and other
income decreases $14,800 due to a decrease in
tower lease income.
Other interest income
decreases $1,900 due to the decrease in fund
balance.
SPECIAL ASSESSMENTS FUND
Beginning fund balance decreases $104,062 or
25.98%. As mentioned earlier the Series 2009
Bonds were refunded.
During the refunding
$148,789 of accumulated special assessment
collections were used to pay off a portion of the
bonds, which decreased fund balance. Special
assessments levied decreases $20,216 or 16.90%.
Similarly, other interest income, which is primarily
interest on special assessments, decreases $10,731
or 32.16%. No new special assessments were
assessed in 2013-2014 and as current assessments
are paid, it reduces the amount of future collections.
Non-revenue receipts increase $2,646,924 primarily
due to a $2,650,000 increase in proceeds of debt to
fund large capital projects. Capital outlay consists
Expenditures decrease $737,526 or 11.57%. The
decrease is primarily due to a $2,478,000 decrease
in capital outlay.
Last year $3,600,000 was
budgeted for the water main from the west water
treatment plant to 13th Street and Monroe Avenue.
This year’s large capital outlay items include:
CITY OF NORFOLK, NE
BUDGET MESSAGE
1-32
$576,900 to replace a water main from 1st Street and
Madison Avenue to 7th Street and Madison Avenue,
$235,200 for water main improvements at Omaha
Avenue and Victory Road, $922,000 for a water
main extension to industrial sites, and $200,000 for
a communication tower. Partially offsetting the
decrease in capital outlay is a $1.7 million increase in
transfers out. Half of a $4 million combined utilities
bond issue from December 2012 was anticipated to
be used to fund capital outlay in the Water Fund, but
now it is expected be used to fund capital outlay in
the Sewer Fund so $1.7 million is budgeted to be
transferred to the Sewer Fund. Personnel costs
increase $16,948 or 2.07% due to normal merit pay
increases, a 2% cost of living adjustment, an
increase in group insurance, and reclassifying Plant
Operator I to Plant Operator II. Utilities and
maintenance increase $53,791 or 9.06% primarily
due to an increase in building, ground, and plant
maintenance to demolish an elevated water tank at
25th Street and Prospect Avenue. Ending fund
balance decreases from $2,019,802 last year to
$1,176,350 this year, a decrease of $843,452,
primarily due to the decrease in beginning fund
balance.
grant was budgeted relating to the June 2010
flooding that damaged sewer mains west of the
treatment plant. Rent and other revenue decreases
$162,500 due to a decrease in a contribution from a
business as part of a project to extend sewer south
of the Elkhorn River. Non-revenue receipts increase
$700,000 due to a $1.7 million increase in transfers
in from the Water Fund. The increase is partially
offset by a $1 million decrease in proceeds of debt.
Since unused debt proceeds are being transferred
from the Water Fund, no new debt is needed to fund
capital outlay.
Water Pollution Control Plant expenditures decrease
$636,416 or 17.21%. Personnel costs increase
$24,831 or 3.74% due to normal merit pay
increases, a 2% cost of living adjustment, and an
increase in group insurance.
Utilities and
maintenance increase $95,143 due to a $1,164
increase in water and a $93,979 increase in building,
ground, and plant maintenance.
Other
administration and overhead increases $6,150 or
6.13% due to an increase in other professional fees
for a peroxide contract. This is partially offset by a
$10,000 decrease in insurance. Capital outlay
decreases $767,900 or 50%. Large capital outlay
items include:
$280,000 for grit dewatering
equipment, $350,000 for raw lift pump
replacements, and $68,400 for a roof replacement.
SEWER FUND
Beginning fund balance decreases $254,456 or
3.59% due to a number of construction projects in
process. Sewer use fees remain the same as the
prior year at $3,550,000.
Intergovernmental
revenues decrease $220,000. Last year a FEMA
Sewer Maintenance Division expenditures increase
$836,085 or 17.80%. Personnel costs decrease
$7,246 or 2.95% due to hiring a meter reader at a
CITY OF NORFOLK, NE
BUDGET MESSAGE
1-33
lower pay grade than the previous meter reader.
Other administration and overhead decreases
$25,583 primarily due to a decrease in bond issuance
costs in other professional fees. Capital outlay goes
from $3,869,150 last year to $4,711,000 this year,
an increase of $841,850. Large capital outlay items
include: $1,600,000 for the southwest interceptor,
$1,838,000 for northeast industrial sewer main
extension, and $855,000 to extend sewer south of
the Elkhorn River. Debt service increases $23,718
due to debt service on the proceeds of debt
transferred from the Water Fund.
$9,500 due to a transfer budgeted last year from the
Administration Division for partial funding of an
electronic waste grinder.
Expenditures increase $49,457 or 2.57%. Despite
the increase in expenditures, personnel costs
decrease $61,569 or 13.21%. This year the vacant
Transfer Station Plant Operator I position was
eliminated. Garbage fees increase $20,897 due to an
increase transportation charges. Operating supplies
and materials increase $8,917 primarily due to an
increase in vehicle fuel and supplies relating to
household hazardous waste.
Capital outlay
increases $84,250 going from $189,500 last year to
$273,750 this year. Large capital outlay items
include: $70,000 for a trailer, $70,000 for a backup
shag, $39,000 for a payloader, and $56,000 for an
incinerator. Ending fund balance increases $9,754
going from $173,294 last year to $183,048 this year
due to an increase in beginning fund balance.
Ending fund balance decreases $134,925 going from
$3,778,373 last year to $3,643,448 this year
primarily due to the decrease in beginning fund
balance. Restricted fund balance accounts for
$3,154,583 of the ending fund balance with the
remaining $488,865 being unrestricted.
SOLID WASTE FUND
GROUP INSURANCE FUND
Beginning fund balance increases $36,736 or 9.18%
primarily due to the accumulation of use fees.
Intergovernmental revenues decrease $22,000 due
to a state grant for an electronic waste grinder that
was budgeted last year. Use fees increase from
$52.55 per ton to $56.00 per ton. The increase in
fees is partially offset by a decrease in tonnage,
resulting in user charges increasing $63,875 or
3.86%. Rent and other revenue decreases $10,000
due to proceeds from the sale of a semi-trailer
budgeted last year. Non-revenue receipts decrease
Beginning fund balance increases $650,237 or
19.75%. It is preferred to maintain a high enough
balance in this fund so that if in a given year claims
reach the aggregate retention this fund would remain
solvent. Internal service fund billing increases
$212,086 because of a 6% increase in both the
City’s share and employee’s share of health
insurance. Due to the increase in fund balance,
interest income increases $1,118 or 17.08%.
Personnel costs increase $184,000 due to an
CITY OF NORFOLK, NE
BUDGET MESSAGE
1-34
increase in reinsurance costs and estimated claims.
Other administration and overhead increases
$18,040 primarily due to an increase in fees for
claims administration. The net result of the changes
is a $661,401 or 21.22% increase in ending fund
balance going from $3,110,040 last year to
$3,777,690 this year.
GFOA SUBMITTAL AND
ACKNOWLEDGMENTS
The City received the Government Finance Officers
Association’s Award for Distinguished Budget
Presentation for the last twenty-one years. The City
also will submit the FY 2014-2015 budget to the
awards program. Administrative and Engineering
Division staffs compile a budget document worthy
of the high standards of the awards program. The
elected officials and staff thank Senior Accountant
Sheila Rios and Engineering Secretary Kelli Svitak
who compiled much of the information contained in
the budget document.
CITY OF NORFOLK, NE
BUDGET MESSAGE
1-35
CITY OF NORFOLK, NE
REVENUE/EXPENDITURE SUMMARY
Fiscal Year 2014-2015
_______________
Special Revenue Funds
General Fund
CHAF
Veh. Pking.
Enterprise Funds
CDBG
SNARE
911 Fund
Region 11
Storm
Water
LB 840
Econ. Dev.
Wireless
911
Econ.
Dev.
Oper.
Debt
Service
Capital
Project Fund
Special
Assess.
Fund
Water
Sewer
Solid
Waste
Internal
Service
Fund
Total
Beginning Fund Balance
4,473,225
605,666
149,547
217,050
175,020
10,931
266,858
57,345
3,890,770
113,890
109,933
3,487,638
1,806,240
296,495
4,047,280
6,840,081
436,812
3,942,017
30,926,798
Revenues:
Property Tax
Local Sales Tax
Other Taxes
Licenses and Permits
Intergovern. Revenue
Charges for Service
Rent & Other Revenue
Interest Income
Transfers
Proceeds of Debt Issues
Special Assess. Levied
1,839,941
7,681,455
1,136,800
216,300
507,284
1,951,015
5,338,840
5,000
680,000
-
2,350,000
1,100
-
78,693
300
49,000
1,840
-
2,749,263
200
-
56,900
-
270,000
20
-
68,664
400
35,776
-
44,294
8,859
-
400,000
1,590
27,867
6,606
-
91,491
220
-
152,295
200
152,295
-
690,676
1,667,000
40,000
6,000
135,395
-
1,328,850
5,500
2,000
883,247
1,830,000
-
162,500
22,636
71,733
4,330,000
99,434
81,000
2,621,000
59,900
3,900
-
3,596,000
93,500
7,900
1,700,000
-
1,719,200
500
-
2,938,050
7,663
-
3,009,310
7,681,455
3,075,690
216,300
7,497,908
12,825,265
5,709,240
66,185
3,667,305
6,160,000
99,434
Non-Revenue Receipts
Total Revenue
19,356,635
2,351,100
9,848
139,681
20,900
2,770,363
56,900
270,020
104,840
53,153
436,063
91,711
304,790
2,539,071
4,049,597
4,686,303
2,765,800
5,397,400
1,719,700
2,945,713
30,748
50,038,840
Total Funds Available
23,829,860
2,956,766
289,228
2,987,413
231,920
280,951
371,698
110,498
4,326,833
205,601
414,723
6,026,709
5,855,837
4,982,798
6,813,080
12,237,481
2,156,512
6,887,730
80,965,638
Expenditures:
Personnel
Operations & Maint.
Capital Outlay
Debt Service
Transfers
Total Expenditures
14,640,009
4,611,264
770,667
1,215,572
21,237,512
10,000
1,685,000
415,000
2,110,000
184,689
40,000
21,168
245,857
2,987,413
2,987,413
5,327
52,556
57,883
9,996
265,000
274,996
85,868
28,572
20,000
134,440
104,405
3,000
107,405
3,600,000
381,116
3,981,116
31,842
31,842
256,922
57,480
6,000
320,402
33,340
1,737,835
71,733
1,842,908
327,000
4,836,900
5,163,900
64,000
4,336,000
261,121
4,661,121
836,756
930,827
2,005,750
163,397
1,700,000
5,636,730
926,110
1,311,588
5,478,600
877,735
8,594,033
404,378
1,279,112
273,750
16,224
1,973,464
2,947,000
163,040
3,110,040
20,102,370
15,787,124
19,455,667
3,458,596
3,667,305
62,471,062
2,592,348
846,766
43,371
174,037
5,955
237,258
3,093
345,717
173,759
94,321
4,183,801
691,937
321,677
1,176,350
3,643,448
183,048
3,777,690
18,494,576
Ending Balance
-
CITY OF NORFOLK, NE
BUDGET MESSAGE
1-36
TOTAL REVENUES
FY 2014-2015
Distribution by Source
Balance Brought Forward
$30,926,798
38.20%
Property Tax
$3,009,310
3.72%
Local Sales Tax
$7,681,455
9.49%
Proceeds of Debt Issues
$6,160,000
7.61%
Other
$3,488,357
4.31%
Inter-Governmental Revenue
$7,497,908
9.26%
Transfers
$3,667,305
4.53%
Rent & Other Revenue
$5,709,240
7.05%
Property Tax increases $344,122 or 12.91% due to a increases in tax in
the General Fund and Vehicle Parking District. Local Sales Tax
increases $27,291 or 0.36%. Other taxes increase $45,823 or 1.51%
due to increases in the lodging and food & beverage occupation taxes.
Licenses and Permits increase $11,325 or 5.53% due to budgeting more
for contractors registration. Intergovernmental Revenue increases
$2,215,448 or 41.94% primarily due to increases in CDBG, Capital
Projects, and Water funds. Transfers increase $1,288,587 or 54.17%
primarily due to transferring a portion of water bonds to the Sewer
fund. Proceeds of Debt increase $2,390,000 or 63.40% primarily due
to budgeting additional bond proceeds for water and sewer projects.
Charges for Service
$12,825,265
15.84%
TOTAL EXPENDITURES
FY 2014-2015
Distribution by Major Object
Ending Fund Balance
$18,494,576
22.84%
Personnel
$20,102,370
24.83%
Transfers
$3,667,305
4.53%
Debt Service
$3,458,596
4.27%
Operations & Maintenance
$15,787,124
19.50%
Personnel increases $642,847 or 3.30% primarily due to the
addition of a Communications Director, Staff Engineer, and two
additional Police Officers, which is partially offset by the decrease
of two seasonal park caretakers, as well as a 2% cost of living
adjustment and a 6% increase in health insurance premiums.
Operations and Maintenance increase $4,381,704 or 38.42% due
primarily to increases in CDBG and LB840 funds. Capital Outlay
increases $29,995 or 0.15% primarily due to budgeting additional
capital items in the Capital Projects and Special Assessments funds.
Debt service increases $277,580 or 8.73% primarily due to the
addition of bonds in LB840 fund. Transfers increase $1,288,587
or 54.17% primarily due to transferring a portion of water bonds to
the Sewer Fund.
Capital Outlay
$19,455,667
24.03%
CITY OF NORFOLK, NE
BUDGET MESSAGE
1-37
MUNICIPAL PROPERTY TAX LEVIED AND
SALES TAX BUDGETED BY FISCAL YEARS
$11.00
$10.00
$9.00
$8.00
Increased property
tax $400,000 for
voter-approved
economic
development
program.
$7.00
TAXES
($MILLIONS)
$6.00
Increased General
Fund property taxes
$267,906 to fund
increased costs due
to inflation.
$5.00
$4.00
Increased General
Fund property tax
$326,556 to fund a
portion of park
personnel and the
addition of two police
officers.
SALES TAX
PROPERTY TAX
$3.00
$2.00
$1.00
$0.00
2006
2007
2008
Increased General Fund property taxes
$191,440 due to declining sales tax
revenue. By State law, the City
determines the Airport Authority levy and
their property tax was reduced by an
equivalent amount for no net increase in
property tax controlled by the City.
2009
2010
2011
LOCAL SALES TAX HAS REDUCED
MUNICIPAL PROPERTY TAX
(Municipal property tax does not include
the Vehicle Parking District which is levied by
the Downtown Parking District)
2012
2013
2014
2015
Increased General Fund
Property Tax $400,000
for Council priority
projects and $355,000
due to slow sales tax
growth.
CITY OF NORFOLK, NE
BUDGET MESSAGE
1-38
CITY OF NORFOLK, NE
Major Revenue Trends
Nebraska Public Power District (NPPD) Lease
5,000
4,500
Dollars (in thous.)
4,000
3,500
3,000
2,500
2,000
1,500
1,000
500
Fiscal Year
2014-2015 Budget
2013-2014
Estimated
2012-2013
2011-2012
2010-2011
2009-2010
2008-2009
2007-2008
2006-2007
2005-2006
0
NPPD leases the city-owned electrical distribution system for 12% of the systems revenues. NPPD implemented a 2% retail rate increase
February 1, 2007, a 5.33% rate increase May 1, 2008, a 5.7% rate increase January 1, 2010, a 10% rate increase January 1, 2011,
a 6.5% rate increase January 1, 2012 and a 3.75% rate increase Janaury 1, 2013.
CITY OF NORFOLK, NE
BUDGET MESSAGE
1-39
CITY OF NORFOLK, NE
Major Revenue Trends
City Highway Allocation Fund (CHAF)
2,500
Dollars (in thous.)
2,000
1,500
1,000
500
2014-2015
Budget
2013-2014
Estimated
2012-2013
2011-2012
2010-2011
2009-2010
2008-2009
2007-2008
2006-2007
2005-2006
0
Fiscal Year
This revenue is received from proceeds of the State gasoline tax and is to be used for street expenditures.
This allocation is based on population, motor vehicle registration and lane miles of streets.
CHAF is budgeted conservatively.
CITY OF NORFOLK, NE
BUDGET MESSAGE
1-40
CITY OF NORFOLK, NE
Major Revenue Trends
Water and Sewer Use Fees
4,000
Dollars
(in thous.)
3,500
Water
3,000
Sewer
2,500
2,000
1,500
1,000
500
2014-2015
Budgeted
2013-2014
Estimated
2012-2013
2011-2012
2010-2011
2009-2010
2008-2009
2007-2008
2006-2007
2005-2006
0
Fiscal Year
Water and sewer rates increased 10% on October 1, 2009 to fund capital improvements. Milk Specialties Company began
operations at the former Protient plant in December 2009 also increasing sewer revenue. To fund capital improvements, sewer
rates increased 7.5% on October 1, 2010, 7% on October 1, 2011, and 4% on October 1, 2012. Water usage was up in FY 2011
2012 and FY 2012-2013 because of the extremely dry summer of 2012.
CITY OF NORFOLK, NE
BUDGET MESSAGE
1-41
CITY OF NORFOLK, NE
History of Total Budget
90,000,000
80,000,000
70,000,000
Dollars
60,000,000
50,000,000
40,000,000
30,000,000
20,000,000
10,000,000
2014-2015
2013-2014
2012-2013
2011-2012
2010-2011
2009-2010
2008-2009
2007-2008
2006-2007
2005-2006
0
Fiscal Year
The increase in FY 2006-2007 is primarily from increases in the Sewer Fund for capital outlay and the General Fund for public safety bonds and an increase in NPPD lease revenue. The increase in FY 20072008 is due to street improvement projects budgeted in the CHAF and Special Assessment funds, installation of a 24” water main budgeted in the Water Fund, the trickling filter media replacement budgeted in
the Sewer Fund, and additional grants in the CDBG Fund. Many of the CHAF projects and the water main were not done and are rebudgeted in FY 2008-2009. The increase in FY 2009-2010 is primarily due
to large capital projects in the Enterprise Funds including the Benjamin Avenue/Victory Road booster station, water transmission main from the West Plant, and the southwest interceptor sewer. The 35.33%
increase in FY 2010-2011 is primarily due to the $16.4 million bond issue to fund baseball, football, and swimming improvements at Veterans Memorial Park and Ta-Ha-Zouka Park. Also contributing to the
increase is paying off $1,490,000 of water utility bonds and refunding $3,550,000 of flood control bonds and $2,005,000 of utilities bonds. In FY 2011-2012 approximately $9.2 million of bond proceeds carries
over from the prior year for the recreation project. In FY 2012-2013 the budget is reduced by completion of the following projects: 25th Street Reconstruction, Veterans Memorial Field and AquaVenture water
park. The increase in FY 2013-2014 is primarily from an increase in capital outlay in the Capital Projects Fund for public safety, streets, and parks and an increase in the General Fund for normal operations.
The increase in FY 2014-15 is primarily from increases in the CDBG and LB840 Funds as well as increases in capital projects in the Special Assessments and Capital Projects Funds.
CITY OF NORFOLK, NE
BUDGET MESSAGE
1-42
Mission Statement
•
The mission of the City of Norfolk is to “provide quality public
services in an effective and efficient manner to enhance the common
good and quality of life including citizen involvement”.
•
•
•
Completed Ta-Ha-Zouka Park Phase II ball field project and
opened for use in the Spring of 2014. .
Expanded Street Maintenance Program.
Completed the TaHaZouka Park Trail extension project.
Completed Library Space Needs Study and currently exploring
possible funding sources for expansion/renovation of the library
building.
Vision Statement
Norfolk is a community of strength that takes pride in being a clean,
safe, friendly, prosperous, united city with modern municipal
facilities.
Mayor City Council Goals for 2014-2015
Linked to Department Goals
1. Trails project(s) for planning purposes
Linked to department goals:
City Administrator
Operations Manager
Personnel
Engineering
Park Maintenance
Norfolk is a healthy community with state of the art medical
facilities, abundant water resources and environmentally friendly
practices.
Norfolk is a vibrant growing community offering shovel ready
industrial sites, a network of transportation corridors, abundant low
cost utilities, diverse education opportunities and quality workforce.
Page
2-7
2-11
2-15
2-19
2-26
2. Designate $120,000 for Council priority funds for street
repairs
Linked to department goals:
Page
City Administrator
2-7
Engineering
2-19
Norfolk is an OASIS of recreational, entertainment and cultural
opportunities.
Accomplishments for 2013-2014
•
•
•
•
3. Sell the former city council chambers building at 309 West
Madison Avenue
Linked to department goals:
Page
City Administrator
2-7
Operations Manager
2-11
Mayor and City Council held a retreat to review progress on
goals as well as establish new goals for the upcoming year.
Continued improvement of Economic Development Program.
Reviewed Parks and Recreation Facilities Master Plan and
established a Trail Committee.
Continued the wellness program available to all employees
dealing with weight management and exercise, including
implementation of a “crossfit” program.
4. Negotiate in the best interest of the City on property located
on McKinley Avenue
Linked to department goals:
Page
City Administrator
2-7
Park Maintenance
2-26
CITY OF NORFOLK, NE
CITYWIDE MISSION AND GOALS
1-43
•
•
5. Tear down the water tower at Prospect/25th Street
Linked to department goals:
Page
Engineering
2-19
Water
2-76
6. Look at future of City Auditorium
Linked to department goals:
City Administrator
Operations Manager
Park Maintenance
Page
2-7
2-11
2-26
7. Look at possible Library expansion
Linked to department goals:
Finance
Information Systems
Personnel
Engineering
Library
Page
2-8
2-13
2-15
2-19
2-36
•
•
•
Expand development of affordable housing.
Enhance Economic Development through business retention
and growth, natural gas, 4-lane roads, support of ¼ cent tax,
support of Highways 275 and 30 projects, sewer and water
extensions, and shovel ready sites.
Develop long-term strategy to solve the communities Natural
Gas shortage.
Engage in public discussion for future of City Auditorium.
Explore partnership possibilities for new rural water system
south of Norfolk.
8. Continue identifying and inspecting dilapidated properties in
the City
Linked to department goals:
Page
Fire
2-41
City of Norfolk Long-Term Goals
•
•
After completing Space Needs Analysis for the Library facility,
explore possible funding sources for expansion/renovation of
the library building.
Continue Implementation of Park and Trail facility master plan.
This plan will be further studied by the Trail Advisory Board
and Cultural and Recreation subcommittee focusing on
trailheads, new trails, and ramps.
CITY OF NORFOLK, NE
CITYWIDE MISSION AND GOALS
1-44
ORDINANCE NO. ______
$83,414 for the Vehicle Parking Fund, and $424,000 for the Economic
THE ANNUAL APPROPRIATION BILL
Development Fund.
Section 3. That after complying with all procedures required by
AN ORDINANCE OF THE CITY OF NORFOLK, NEBRASKA,
law the Proprietary Budget Statement presented for the Water, Sewer
ADOPTING THE BUDGET STATEMENT TO BE TERMED THE
and Solid Waste funds is hereby approved for the fiscal year beginning
ANNUAL APPROPRIATION BILL; APPROPRIATING SUMS FOR
October 1, 2014 through September 30, 2015.
NECESSARY EXPENSES AND LIABILITIES; ADOPTING THE
Section 4. If any section of this ordinance, or any part of any
PROPRIETARY BUDGET STATEMENT; PROVIDING FOR
section shall be declared invalid or unconstitutional, such declaration of
SEVERABILITY; PROVIDING WHEN THIS ORDINANCE SHALL
invalidity shall not affect the validity of the remaining portions thereof.
BE IN FULL FORCE AND TAKE EFFECT; AND PROVIDING FOR
Section 5. That this ordinance shall be in full force and effect from
THE PUBLICATION OF THIS ORDINANCE IN PAMPHLET
and after its passage, approval and publication as provided by law, and
FORM.
publication in pamphlet form.
BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF
PASSED AND APPROVED this ______ day of _____________,
NORFOLK, NEBRASKA:
2014.
Section 1. That after complying with all procedures required by
ATTEST:
law, the budget presented and set forth in the budget statement is hereby
_____________________________
Mayor
approved as the Annual Appropriation Bill for the fiscal year beginning
contained in the budget statement are hereby appropriated for the
_____________________________
City Clerk
( S E A L)
necessary expenses and liabilities of the City of Norfolk, Nebraska.
Approved as to form:
October 1, 2014 through September 30, 2015. All sums of money
_________________________
City Attorney
Section 2. That there is required to be levied upon taxable property
within the City of Norfolk an all-purpose and exclusive annual levy
sufficient to raise $1,950,339 for all municipal purposes except bonded
indebtedness, the Vehicle Parking Fund, and the Economic
Development Fund, and there is required a levy sufficient to raise
$732,117 to cover interest and principal for general obligation bonds,
CITY OF NORFOLK, NE
COUNCIL ORDINANCE, STATE FORMS, & LID COMMITTEE REVIEW
1-45
2014-2015 LC-3 LID COMPUTATION FORM
City of Norfolk
IN
Madison County
COMPUTATION OF LIMIT FOR FISCAL YEAR 2014-2015
PRIOR YEAR RESTRICTED FUNDS AUTHORITY OPTION 1 OR OPTION 2
OPTION 1
2013-2014 Restricted Funds Authority (Base Amount) = Line (8) of last year’s LC-3 Form
10,074,819.88
Option 1 - (1)
OPTION 2 - Only use if a vote was taken at a townhall meeting to exceed Lid for one year
Line (1) of 2013-2014 Lid Computation Form
Option 2 - (A)
Allowable Percent Increase Less Vote Taken
(From 2013-2014 Lid Computation Form Line (6) - Line (5))
%
Option 2 - (B)
Dollar Amount of Allowable Increase Excluding the vote taken
Line (A) X Line (B)
Option 2 - (C)
Calculated 2013-2014 Restricted Funds Authority (Base Amount) =
Line (A) Plus Line (C)
Option 2 - (1)
ALLOWABLE INCREASES
1
BASE LIMITATION PERCENT INCREASE (2.5%)
2.50 %
(2)
2
ALLOWABLE GROWTH PER THE ASSESSOR MINUS 2.5%
-
%
(3)
13,228,449.00
2014 Growth
per Assessor
/
1,203,121,457.00
2013 Valuation
=
1.10
Multiply times
100 To get %
%
CITY OF NORFOLK, NE
COUNCIL ORDINANCE, STATE FORMS, & LID COMMITTEE REVIEW
1-46
2014-2015 LC-3 LID COMPUTATION FORM
City of Norfolk
IN
Madison County
3
ADDITIONAL ONE PERCENT COUNCIL/BOARD APPROVED INCREASE
1.00 %
(4)
8
# of Board Members
voting "Yes" for
Increase
/
8
Total # of Members
in Governing Body
=
100.00
Must be at least
75% (.75) of the
Governing Body
%
ATTACH A COPY OF THE BOARD MINUTES APPROVING THE INCREASE.
4
SPECIAL ELECTION/TOWNHALL MEETING - VOTER APPROVED %
INCREASE
%
(5)
Please Attach Ballot Sample and Election Results OR Record of Action From Townhall Meeting
TOTAL ALLOWABLE PERCENT INCREASE = Line (2) + Line (3) + Line (4) + Line (5)
3.50 %
(6)
Allowable Dollar Amount of Increase to Restricted Funds = Line (1) x Line (6)
352,618.70
(7)
Total Restricted Funds Authority = Line (1) + Line (7)
10,427,438.58
(8)
Less: 2014-2015 Restricted Funds from LC-3 Supporting Schedule
9,960,734.00
(9)
Total Unused Restricted Funds Authority = Line (8) - Line (9)
466,704.58
(10)
LINE (10) MUST BE GREATER THAN OR EQUAL TO ZERO OR
YOU ARE IN VIOLATION OF THE LID LAW.
THE AMOUNT OF UNUSED RESTRICTED FUNDS AUTHORITY ON LINE (10)
MUST BE PUBLISHED IN THE NOTICE OF BUDGET HEARING.
CITY OF NORFOLK, NE
COUNCIL ORDINANCE, STATE FORMS, & LID COMMITTEE REVIEW
1-47
City of Norfolk in Madison County
LC-3 SUPPORTING SCHEDULE
Calculation of Restricted Funds
Total Personal and Real Property Tax Requirements
(1)
Motor Vehicle Pro-Rate
In-Lieu of Tax Payments
Prior Year Budgeted Capital Improvements that were excluded from Restricted Funds.
(3)
(2)
Prior Year 2013-2014 Capital Improvements Excluded from Restricted Funds (From 2013-2014 LC-3
Lid Exceptions, Line (17))
$
LESS: Amount Spent During 2013-2014
$
LESS: Amount Expected to be Spent in Future Budget Years
$
Amount to be included on 2014-2015 Restricted Funds ( Cannot Be A Negative Number)
Motor Vehicle Tax
Local Option Sales Tax
Transfers of Surplus Fees
Highway Allocation and Incentives
MIRF
Motor Vehicle Fee
Municipal Equalization Fund
Insurance Premium Tax
$
$
$
3,189,870.00
6,800.00
167,867.00
3,780,163.00 (4)
3,062,567.00 (5)
717,596.00 (6)
(7)
(8)
(9)
(10)
(11)
(12)
(13)
(14)
(15)
$
$
$
$
$
$
$
$
$
425,090.00
7,681,455.00
2,350,000.00
120,672.00
-
(16)
$
13,941,754.00
TOTAL RESTRICTED FUNDS (A)
LC-3 Lid Exceptions
Capital Improvements (Real Property and Improvements on Real Property)
LESS: Amount of prior year capital improvements that were excluded from previous lid calculations
but were not spent and now budgeted this fiscal year (cannot exclude same capital improvements
from more than one lid calculation.) Agrees to Line (6).
Allowable Capital Improvements
Bonded Indebtedness
Public Facilities Construction Projects (Statutes 72-2301 to 72-2308)
Interlocal Agreements/Joint Public Agency Agreements
Public Safety Communication Project (Statute 86-416)
Payments to Retire Interest-Free Loans from the Department of Aeronautics (Public Airports Only)
Judgments
Refund of Property Taxes to Taxpayers
Repairs to Infrastructure Damaged by a Natural Disaster
$
2,738,793.00
$
717,596.00
(17)
(18)
(19) $
(20) $
(21)
(22) $
(23)
(24)
(25)
(26)
(27)
(28)
TOTAL LID EXCEPTIONS (B)
TOTAL 2014-2015 RESTRICTED FUNDS
For Lid Computation
(To Line 9 of the LC-3 Lid Form)
To Calculate: Total Restricted Funds (A) MINUS Total Lid Exceptions (B)
2,021,197.00
658,278.00
1,301,545.00
$
3,981,020.00
$
9,960,734.00
Total 2014-2015 Restricted Funds for Lid Computation cannot be less than zero. See Instruction Manual on completing the LC-3 Supporting Schedule.
CITY OF NORFOLK, NE
COUNCIL ORDINANCE, STATE FORMS, & LID COMMITTEE REVIEW
1-48
right at home.
and transfers of surplus fees to fund services not
directly related to the fee. Exempted from the lid
are restricted funds budgeted for purchase of real
property and improvements on real property, debt
service, interlocal agreements, and some other
limited exceptions.
Allowable growth in net
restricted funds is limited to the total of the
following:
309 N 5th Street
Norfolk, NE 68701-4092
P402-844-2000 F402-844-2001
www.ci.norfolk.ne.us
August 25, 2014
a. 2.5% annual growth for the fiscal year
ending 2015
b. The increase in taxable valuation
attributable to growth, in excess of 2.5%
c. An additional 1% upon ¾ vote of the
governing body
d. Carry-over of unused budget authority
from prior years.
Mayor Sue Fuchtman
and Norfolk City Council
City of Norfolk
309 North 5th Street
Norfolk, NE 68701
Dear Mayor Fuchtman and City Council Members:
Each year City departments and divisions submit
their budget requests in four service levels. The
first level assumes a 1% increase in funding
authorized in the prior year. The second level
assumes a 2% increase. Both are reduced service
levels since budgets must absorb inflation and
growth to maintain service. The third level is a
3.5% increase over the prior year and is the
maintenance level.
This increase should
approximately match growth and inflation over the
long-term. The fourth level allows an increase
normally limited to 6% and is the level the
department or division head feels is ideal.
The Property Tax Relief Assurance Committee was
established by Ordinances No. 3240 and No. 3257
to provide a review responsibility of use of local
sales tax for property tax relief. LB 989, enacted in
the Nebraska Legislature’s 1998 session, preempts
the City’s self-imposed 5% lid; therefore the
committee has conducted its annual evaluation of
the City’s FY 2014-2015 General Fund budget on
LB 989 criteria.
LB 989 places a lid on certain revenues (restricted
funds) including both property tax and sales tax. In
addition, the lid covers motor vehicle tax, in lieu of
taxes, motor vehicle pro-rate, municipal
equalization funding, city highway allocation funds
The City’s assessed valuation increased 4.67% this
year. This is the first significant increase in
CITY OF NORFOLK, NE
COUNCIL ORDINANCE, STATE FORMS, & LID COMMITTEE REVIEW
1-49
assessed valuation over the last five years. The total
increase in assessed value the preceding four years
was less than 2% while the consumer price index
increased almost 11% during that same period.
During this period the City kept its property tax
constant allowing the levy rate to decline slightly.
The City is allowing its property tax to increase for
this 4.67% increase in assessed valuation to
partially offset inflation over the last 4 years when
the property tax asking remained constant. This
increases property tax budgeted by $120,963.
additional officers. The introduction of in-car video
cameras and videotaped in-custody interviews have
increased the time it takes to complete reports, as
officers review the recordings to ensure the report is
consistent with the recording. Officers are also
assigned monthly registered sex offender checks to
verify compliance with residency requirements. The
introduction of mobile data computers in patrol
cruisers has increased the amount of data
entry/retrieval by officers. The increasing number
of community special events adds to the on-duty
workload and, in many cases, requires additional
off-duty personnel to adequately handle traffic and
crowd control. The Finance Committee voted to
fund these two additional positions with a property
tax increase.
During the City Council budget review sessions, the
Council decided to no longer fund personnel out of
Keno revenue. The City had been funding several
Park positions from Keno totaling about $190,000
annually. The Council wanted to instead use Keno
for Park and Recreation capital going forward.
Keno can be used for a broader array of
expenditures than tax dollars and this gives the
Council the flexibility to defer future capital outlay,
and use Keno for economic development projects if
the right opportunity comes along. Half of the
uncommitted Council Priority funding was used to
pay the Park personnel formerly funded with Keno,
with the remaining $86,280 coming from an
additional property tax increase.
The total increased property tax is $342,034
resulting in a levy rate of .246673 compared to
.228065 last year, an increase of .018608, or $18.61
on a $100,000 home.
The City’s largest General Fund revenues, sales tax
and NPPD lease revenue are only budgeted to
increase $6509 or .05%. Together these two
revenue sources comprise $12.4 million or over
64% of total General Fund revenue. Property taxes
are the third largest General Fund revenue and are
budgeted to increase $342,034 making up most of
the $436,309 increase in budgeted General Fund
revenue. Total General Fund revenue increases
from $18,920,326 last year to $19,356,635 in the
current year a 2.31% increase.
The Police Division also requested funding of
$134,791 to hire two additional police officers to
replace the two officer positions eliminated in 2009.
For the last two years, patrol shifts have been
working short due to turnover, injuries and illness.
Other factors have also contributed to the need for
CITY OF NORFOLK, NE
COUNCIL ORDINANCE, STATE FORMS, & LID COMMITTEE REVIEW
1-50
Total General Fund expenditures are budgeted to
increase $349,234 or 1.67%.
Most division
expenditures increased the 3.5% allowed in the
maintenance level budget or less. Engineering has
the biggest percentage increase going up $84,282 or
13.13% due to the addition of a staff engineer. The
staff engineer is being hired to help with some of
the street responsibilities handled by the former
Operations Manager whose position is now vacant.
This engineer will also help handle workload in the
department. The only other division significantly
over the 3.5% maintenance level increase is the
Street Division which is up $130,204 or 4.78% due
to two Level IV items approved during the budget
review sessions. $36,000 was added to repair the
storm sewer outfall adjacent to the planned Nucor
Trail. Also approved was $40,000 for LED
illuminated street lights.
to the Capital Projects Fund for Capital
Improvement Program expenditures also goes down
$111,349. The City budgets all General Fund
Capital Improvement Program expenditures (capital
outlay of $50,000 or more) in the Capital Projects
Fund. The money for the large General Fund
Capital Outlays is budgeted as a transfer from
Administration. Partially offsetting these decreased
transfers, is a $95,825 increase in Keno transferred
to the Capital Projects Fund for park and recreation
projects. More Keno is available for capital, since it
is no longer funding Park personnel. Funding for
the NECC Nursing College decreases $150,000
since the last quarterly contribution of $50,000 will
be made in October.
Housing Division
expenditures also decrease $11,314 or 2.19% from
last year due to the long time Housing Director
leaving and the resulting reorganizing and hiring of
personnel at lower pay scales.
Several divisions actually decreased expenditures.
The biggest decrease is in Administration which
decreased $276,794 or 6.83% from the prior year.
Transfers decrease $206,396 or 14.76%. The
Council decided to quit utilizing a portion of Keno
revenue going for Park personnel as discussed
earlier. $107,303 of Council priority funding is
paying for a portion of the Park personnel formally
coming from Keno. This reduces the funds available
for transfer to the Capital Projects Fund. Also
$76,000 of smaller projects funded with Council
priority money (Nucor Trail storm sewer outfall and
illuminated street signs) are being paid directly out
of the General Fund, further reducing the transfer to
the Capital Projects Fund. Property tax transferred
The City is able to increase budgeted ending
General Fund balance from $2,023,629 last year to
$2,592,348 this year. $296,373 of this is either
restricted or held by the County Treasurer resulting
in unrestricted General Fund cash budgeted at about
$2.3 million or 11% of expenditures.
The
Government
Finance
Officers
Association
recommends minimum General Fund unrestricted
cash reserves of 16% of expenditures and the City
has been increasing budgeted General Fund ending
balance for the last six years. Most similar sized
Nebraska cities and area governmental entities have
a much higher ratio of ending fund balance to
expenditures.
CITY OF NORFOLK, NE
COUNCIL ORDINANCE, STATE FORMS, & LID COMMITTEE REVIEW
1-51
Property tax in the Debt Service Fund and
Economic Development Fund remain the same as
last year. The Vehicle Parking Fund levies the
maximum 35 cents per $100 of valuation allowed
by state statutes. With the General Fund property
tax increase, the City’s levy rate will be .246673
and is projected to remain the fourth lowest of the
30 Nebraska first-class cities.
Sincerely,
PROPERTY TAX RELIEF ASSURANCE COMMITTEE
Our function is not to oppose nor advocate certain
budgetary policy decisions of the Mayor and City
Council. Our responsibility by City ordinance is to
review the General Fund revenues as they are
impacted by Ordinances No. 3240 and No. 3257
and inform Norfolk citizenry as to two factors: (1)
the use of local sales tax for property tax relief; and
(2) the impact of the City’s self-imposed budget
limitation ordinance on proposed General Fund
Revenues. As LB 989 preempts this charge, our
conclusions are affected accordingly.
The FY 2014-2015 budget complies with LB 989
and uses local sales tax for property tax relief. The
City could have increased property tax an additional
$466,704 and still complied with LB 989.
CITY OF NORFOLK, NE
COUNCIL ORDINANCE, STATE FORMS, & LID COMMITTEE REVIEW
1-52
Fund Description
Vehicle Parking Fund
This fund is used to account for the revenues and
expenditures of Parking District No. 1. This is a special
taxing district, encompassing the downtown area, created
for the purpose of providing and maintaining off-street
parking lots for employees and customers of the downtown
businesses.
The City of Norfolk utilizes a fund structure as outlined below.
A fund is an accounting entity that has a set of self-balancing
accounts and records all financial transactions for specific
activities or governmental functions. Funds are divided into
various types. Funds used to account for a state or local
government’s “governmental type” activities and are known as
“governmental funds.” Fund types used to account for a
government’s “business-type” activities and are known as
“proprietary funds.” Following is the City of Norfolk’s fund
structure:
Community Development Block Grant Fund
This fund is used to account for various community
development grants and related program income. The use
of these funds is restricted to community and economic
development activities, as defined in the grant agreements.
GOVERNMENTAL FUNDS:
Specialized Narcotics Abuse Reduction Effort Fund
This fund is used to account for anti-drug abuse block grant
funds received from the Federal Justice Department through
the Nebraska Crime Commission. These funds along with
matching funds from various local law enforcement
agencies in a nine county area of northeast Nebraska are
used for drug enforcement activities in the area. The City
of Norfolk is the grantee agency.
General Fund
The General Fund accounts for of the financial resources of the
city except those required to be accounted for in another fund. It
serves as the primary reporting vehicle for current governmental
operations including Police, Fire, Culture and Recreation, Public
Works, and General Administration.
Special Revenue Funds
Special Revenue Funds are used to account for revenues derived
from specific taxes or other earmarked revenue sources which,
by law, are designated to finance particular functions or
activities of government and which therefore cannot be diverted
to other uses. The City has the following special revenue funds:
911 Fund
This fund is used to account for proceeds from a $1.00 per
month surcharge on each local exchange access telephone
line which physically terminates within the City of
Norfolk’s designated 911 telephone service area.
Beginning September, 2007 the City expanded its
telecommunication occupation tax with 2/3 of the expanded
occupation tax going to the 911 Fund. These funds are used
for the provision of 911 emergency telephone services to
various emergency response agencies in the City of
City Highway Allocation Fund
This fund is used to account for the City’s share of motor
fuel tax revenues that are legally restricted to street
expenditures.
CITY OF NORFOLK, NE
BUDGET PROCESS - FUND DESCRIPTION
1-53
Norfolk’s 911 telephone service area. This service area
covers parts of four (4) counties and receives emergency
phone calls for the provision of law enforcement, fire, and
rescue services.
sales or property tax revenue for economic development
including offering incentives to attract business.
Community Character Development Coalition
This fund is used to account for federal grants from the
Department of Health and Human Services. The use of
these funds is restricted to community character
development as defined in the grant agreements.
Wireless 911 Fund
This fund was created pursuant to an agreement with the
Nebraska Public Service Commission to track receipts from
the State for wireless 911 taxes. The funds are used for
equipment, software, maintenance, and any other
expenditures necessary for the provision of wireless 911
service.
Region 11 Emergency Management Fund
This fund is used to account for revenue received for
emergency management in Antelope County, Pierce
County, Madison County, and the City of Norfolk. These
governments contribute to the fund based on population.
This fund also accounts for emergency management grants
received for the area.
Economic Development Operating Fund
This fund was created to account for the operations of the
Economic Development Fund. Madison County and the
City of Norfolk both contribute equally to fund personnel
costs, travel, and other necessary operating expenses
relating to economic development. This contribution is
adjusted annually according to the CPI.
Storm Water Management
This fund is used to account for revenue to implement the
Storm Water Management Plan required by the Nebraska
Legislature in 2006.
The Nebraska Department of
Environmental Quality (NDEQ) grants funds according to
population size and there must be a 20% match from the
community.
Debt Service Fund
The Debt Service fund is used to account for the accumulation
of resources for the payment of general obligation bond
principal and interest from governmental resources, and special
assessment bond principal and interest from special assessment
levies when the government is obligated in some manner for the
payment.
LB840 Economic Development Fund
This fund is used to account for receipts from the levy of
property taxes on real and personal property for the LB 840
economic development program.
LB 840 was the
legislative bill approved by the Nebraska Legislature in
1991 adopting the Local Option Municipal Economic
Development Act. This Act authorizes cities to spend local
Capital Projects Fund
The Capital Projects Fund is used to account for the acquisition
and construction of assets included in the Capital Improvement
Program, generally those assets costing $50,000 or more, other
than those financed by propriety funds and trust funds.
CITY OF NORFOLK, NE
BUDGET PROCESS - FUND DESCRIPTION
1-54
Special Assessment Funds
The Special Assessment Funds are used to account for the
construction and financing of infrastructure fixed assets
financed through special assessment against property benefited.
FIDUCIARY FUNDS – NOT BUDGETED:
Two fund types are used to account for assets held by the City in
trust or agency capacity. These are the trust funds and the
agency funds. These funds are not part of the budget, but are a
part of the City’s audited financials.
PROPRIETARY FUNDS:
Two fund types are used to account for a government’s
business-type activities (activities that receive a significant
portion of their funding through user fees). These are the
enterprise funds and the internal service funds.
Enterprise Funds
The enterprise funds account for operations that are financed
and operated in a manner similar to private business enterprises,
where the intent of the government is that the cost of providing
goods or services to the general public on a continuing bases be
financed or recovered primarily through user charges or where
the government has decided that periodic determination of net
income is appropriate for accountability purposes. Enterprise
funds budgeted and included in the document are:
Trust Funds
Trust funds are used to account for assets held by the City in a
trustee capacity such as the following pension trust funds, which
are used to account for the accumulation of resources for
pension benefit payments to qualified employees:
Firemen’s Retirement Fund
Police Retirement Fund
Civilian Retirement Fund
Agency Funds
Agency funds are used to account for assets held by the City as
an agent for individuals, private organizations, other
governments and/or other funds.
Water
Sewer
Solid Waste Management
Community Development Agency Fund
This fund is used to account for the accumulation of
resources for payment of principal and interest on tax
increment financing bonds issued by the Community
Development Agency of the City of Norfolk. These bonds
were issued to provide the long-term financing for the
redevelopment of the Southwest Norfolk Redevelopment
Plan area and the Meadow Ridge Housing Development
area. These bonds are payable only from real estate taxes
on certain property located within these plan areas and do
not constitute general obligations of the Agency or the
City.
Internal Service Funds
Internal service funds are used by state and local government to
account for the financing of goods or services provided by one
department or agency to other departments or agencies on a cost
reimbursement basis.
Group Insurance Fund
The Group Insurance Fund is used to account for the
accumulation of resources and fund claims under the
City’s self-insured health and dental plans.
CITY OF NORFOLK, NE
BUDGET PROCESS - FUND DESCRIPTION
1-55
Financial Policy and Basis of Budgeting
To accomplish efficient tracking and control spending, all
funds are budgeted on a line-item cash basis, which differs
from the financial statements that are prepared in accordance
with generally accepted accounting principles. Under this basis
Fund Balance is the funds’ cash balance. Under the cash basis
of accounting, transactions are recognized when cash is
received or paid. Cash basis accounting measures financial
results for a period as the difference between cash received and
cash paid. A balanced budget is when available funds
beginning cash plus revenues equal or exceed expenditures.
•
•
•
(CDs) or U.S. Treasury obligations with a maximum
maturity of one year. The operating account is bid with
the local banks every four years to achieve the highest
return net of expenses.
Sound debt management.
Annual and multi-year review of capital projects.
Utilizing long-term financial plan to monitor the effect
of large capital projects and revenue and expenditure
trends out ten years along with expected levy rates.
The basis of accounting the City uses for purposes of financial
reporting is in accordance with generally accepted accounting
principles (GAAP), which is not the same basis used in
preparing the budget document. Governmental funds are
required to use the modified accrual basis and proprietary funds
are required to use the accrual basis of accounting in GAAP
financial statements whereas the cash basis of accounting is
used in those same funds for budgetary purposes. Disparities
between GAAP and the budgetary basis of accounting often
occur because regulations governing budgets differ from
GAAP. Nebraska cities are required to budget on the cash
basis.
The City upholds the following budgetary and financial
policies to achieve a balanced budget, while maintaining or
enhancing current service levels:
• Conservative revenue projections. In most cases
revenues are budgeted at the amount actually received
in the prior year even for revenues, which show
consistent growth.
• Competitive employee compensation through an
annual comparability study encompassing salary and
benefits of eight first class cities.
• Adequate fund reserve for the General Fund as
established by the City Council at a target of
$1,784,364 plus restricted funds and cash held by the
County Treasurer. Ordinance No. 3577 adopted
August 15, 1988 requires a minimum General Fund
ending balance of $1 million. If adjusted for inflation
this would be $2 million and last year the Council
targeted ending balance of $1,230,000.
• Sound cash management and investment. Cash and
investments are pooled. Investments are limited to
fully collateralized local bank Certificates of Deposits
The timing of revenue and expenditures are different under the
City’s GAAP basis of accounting than under the budgetary
basis of accounting. In GAAP accounting revenues are
recognized in governmental funds as soon as they are both
“measureable” and “available” whereas revenue recognition
under the budgetary basis of accounting is deferred until
amounts are actually received in cash. Under the GAAP basis
of accounting used in proprietary funds, the receipt of longterm debt proceeds, capital outlays, and debt service principal
payments are not reported in operations, but allocations for
depreciation and amortization expense are recorded. The
CITY OF NORFOLK, NE
BUDGET PROCESS – FINANCIAL POLICY/BASIS OF BUDGETING
1-56
opposite is true under the budgetary basis of accounting. The
Special Assessments Fund structure used for budgetary
purposes differs from the structure used in the City’s GAAP
financial statements. The City’s budget document does not
include trust funds or agency funds that are included in the
GAAP financial statements.
the Municipal Proprietary Function Act. The Act requires that
if actual expenditures for a proprietary function exceed budget,
the governing body adopt a proprietary function reconciliation
statement within 90 days after the end of the fiscal year
reflecting any difference between the adopted proprietary
budget statement and the actual expenditures for the year.
After adoption, the proprietary function reconciliation
statement must be published in a newspaper of general
circulation. If expenditures exceed the budget by more than
10%, the proprietary function reconciliation statement shall
only be adopted following a public hearing.
Management of the City is responsible for establishing and
maintaining an internal control structure designed to ensure that
the assets of the City are protected from loss, theft, or misuse;
that adequate accounting data is compiled to allow for the
preparation of financial statements in conformity with generally
accepted accounting principles; and present supplementary
schedules comparing budget to actual. Detailed reports are
distributed monthly to all divisions for review and to facilitate
internal control.
Legally a municipality is not required to amend its budget if
total expenditures for all non-proprietary functions are not
exceeded. If total expenditures are exceeded, the budget must
be formally amended after a public hearing. Notice of this
hearing must be published at least five days in advance and a
copy of the revised budget as adopted, filed with the County
Clerk and Auditor of Public Accounts.
The budget modification process depends on the type of
modification being sought. If a department or division head
wishes to purchase unbudgeted machinery, tools or equipment,
he can choose to do so by exchanging it for another item within
the same account. If an exchange is not possible and the item
is not deferrable, the City Administrator must review and
approve the request, or at his discretion, the Mayor and City
Council. Exchanges of budgetary authority between accounts
is generally not allowed. If any piece of equipment fails and
was unforeseen at budget time, purchasing normally approves
replacement up to $1,500. Amounts over $1,500 are approved
by the City Administrator or the Mayor and City Council.
The Municipal Proprietary Function Act allows Cities to
separately adopt budgets for their proprietary functions. The
City of Norfolk has three proprietary functions: Water, Sewer
and Solid Waste. The budget for these funds is adopted under
CITY OF NORFOLK, NE
BUDGET PROCESS – FINANCIAL POLICY/BASIS OF BUDGETING
1-57
7. The only independent bond rating the City received was on
the Series 2010 Recreation Facilities Bonds. Moody’s
rated this issue Aa3.
Debt Policy
The State of Nebraska has no mandated restrictions or limits
for municipalities indebtedness; therefore, the City of Norfolk
developed the following policies to insure sound financial
management of the City’s debt:
The justification and impact on current and future operations of
items purchased with new debt issues are detailed in the
Capital Improvement Summary section of this document.
1. The City will not issue bonds with maturities longer than
the estimated useful life of the projects being financed.
2. Refundings for interest rate savings are not normally
undertaken unless the present value of the interest rate
savings is at least 4% of the refunded principal.
3. Normally, advance refundings for the purpose of interest
rate savings are not undertaken unless the escrow account
can be invested at an interest rate at least equal to the rate
on the refunding bonds.
4. Revenue bond principal and interest are payable solely from
the revenues of the enterprise funds and are not general
obligation debt of the City.
5. The debt of the City’s three enterprises is legally backed by
revenue of all three enterprises (Combined Utility);
however, the City’s policy is to pay the debt issued for each
only out of revenues of the enterprise receiving the benefits.
6. All City special assessment debt is issued with a general
obligation backing; however, the portion of this debt issued
to finance projects which specially benefit particular
properties are repaid from assessments against the
properties benefited.
CITY OF NORFOLK, NE
BUDGET PROCESS – DEBT POLICY
1-58
Capital Improvement Policy
1.
2.
3.
4.
The City is required to submit a six year Street
Improvement Plan (SIP) to the Nebraska Department of
Roads by March 1 of each year. The City also prepares a
complete capital improvement program (CIP) for all
capital outlays for the next ten years costing in excess of
$50,000, which is approved as part of the budgeting
process.
Each capital outlay meeting this criteria is identified
along with a description of the project and its relationship
to other projects. Project expenditures by years are
estimated along with total project cost. Project income
and future impact on the operating budget related to the
project after completion are identified.
Projects are ranked in four categories
⇒ urgent - Project cannot reasonably be postponed
because it will provide a remedy for conditions
dangerous to citizen health, welfare and safety or it
brings the municipality into compliance with legal
requirements.
⇒ necessary - Project should be carried out within a few
years because present service capability will be over
extended.
⇒ desirable - Project needed for additional departmental
efficiency to improve service delivery or to conserve
future public funds.
⇒ deferrable - Project needed for ideal operation, either
not adequately planned or must be reviewed regarding
community needs.
5.
Department and division requests are submitted to the
property/operations manager for inclusion in the CIP and
long-term financial plan.
6.
The Council reviews the CIP as part of the long-term
financial planning process and incorporates the upcoming
year of the CIP in the budget.
7.
The CIP is forwarded to the Norfolk Planning
Commission for review. The SIP is separately considered
so it can be forwarded to the Department of Roads by
March 1 due date.
8.
The Planning Commission reviews and forwards its
recommendation to the City Council.
9.
Formal public hearings in front of the City Council are
held to consider the SIP and CIP.
10. After the public hearings, the plans, as amended by the
City Council, are formally approved and the SIP
forwarded to the Nebraska Department of Roads.
11. Any debt issued to finance projects must fall within the
City's debt policies as described elsewhere in the budget
12. All General Fund CIP items are budgeted in the Capital
Projects Fund and funded by transfer from the General
Fund budgeted in the Administration Division. The
transfer for those items purchased with general revenues
and not some dedicated revenue source, such as bonds, is
consistent from year to year adjusting for inflation.
The anticipated future impact on debt service of capital
items purchased through debt issues are detailed in the
Debt Summary section of this document.
Proposed funding sources for the project are identified.
CITY OF NORFOLK, NE
BUDGET PROCESS – CAPITAL IMPROVEMENT POLICY
1-59
Mid/Late January
Council Retreat
Council priorities are identified and any large capital items associated therewith are included in the CIP.
Late January
Issuance of Capital Improvement Projects (CIP) Instructions
Memo is sent to all divisions and department heads requesting CIP requests for next ten years
Early February
Norfolk Planning Commission
Norfolk Planning Commission reviews the proposed Street Improvement Plan (the first six years of the
Street portion of the CIP) and amends as needed.
Mid February
Council Hearing on the Street Improvement Plan
Street Improvement Plan is approved and forwarded to the Nebraska Department of Roads by the March
1 due date.
Mid March
Departmental CIP Submittals
Every department submits on each capital item request:
(1)
description
(2)
cost
(3)
source of funding
(4)
justification
(5)
impact analysis
(6)
construction period-if applicable
April
CIP Committee Review
Plans are drafted by the committee for the CIP.
Late April
City Administrator’s Review
CIP plan is reviewed with the CIP committee.
Late April
Issuance of Budget Instructions
Operational supplies and utilities cost variables for the upcoming budget year and cost-of-living
assumption are included. Each department or division is instructed to submit the budget in four service
level options, two that reduce expenditures and services, after accounting for inflation, and two that
either maintain or improve services.
CITY OF NORFOLK, NE
BUDGET PROCESS – BUDGET CALENDAR
1-60
May
Preparation of Revenue Projections and Departmental Budgets
Expenditure requests are prepared in four levels:
(1)
Assumes a one percent increase in the amount of funding authorized in the prior year, which due
to inflation is a reduction in real dollar terms.
(2)
Assumes a two percent increase in the amount of funding authorized in the prior year, which due
to inflation is a reduction in real dollar terms.
(3)
Assumes a three and one half percent increase over prior year authorized budget.
(4)
Assumes a variable percentage increase between three and one half and six percent.
Late May
Revenue Projections and Departmental Submittals
Personnel, operations and maintenance, and capital outlay requests along with goals/objectives and
impact analysis are submitted.
June
Balancing Process
Early July
Long-term Financial Plan updates
The long-term financial plan is updated to reflect the budget.
Mid July
City Administrator Review Sessions
Each department head reviews their budget requests with the City Administrator
Late July
Council Work Sessions
The Council reviews proposed budget, proposed CIP, and the long-term financial plan in work sessions.
August 1
Political Subdivisions submit Requests
Preliminary requests for levy allocations to subdivisions presented to City Council.
Early August
Townhall Meeting
The Mayor and Council hold a town hall meeting to solicit citizen comments on the budget and long-term
financial plan including the CIP.
Early August
Planning Commission Review of CIP
Planning Commission forwards their recommendation to the City Council.
Early August
Proposed Budgets
Placed on the City’s Web Site for Citizen Review
CITY OF NORFOLK, NE
BUDGET PROCESS – BUDGET CALENDAR
1-61
Mid August
Property Tax Relief Assurance/Budget Limitation Compliance Review Committee
Review the proposed budget for use of sales tax for property tax relief and compliance with lid law.
They issue a report to the City Council.
August 20
Deadline for Certification of the Current Value of Taxable Property
The County Assessor certifies the current taxable value of the taxable property subject to the applicable
levy.
Late August
Budgets Distributed
Budget books are compiled and distributed to Mayor, City Council, Department and Division managers.
Summary budget booklets are also distributed to the Mayor and City Council as well as other entities and
citizens upon request and available at the budget hearing.
September 1
Final Allocation for Public Subdivisions
City Council determines final levy authority for subdivisions.
Early September
Proposed Budget and CIP Filed with City Clerk and Public Hearing
Notice published at least five days prior to hearing.
Citizen’s comments are obtained and reviewed.
Early September
Adoption of Final Budget and CIP
Appropriations ordinance approved and submission of State forms. Ordinances require three readings
unless the rules are suspended by super-majority vote.
September 10
County Clerk sets Preliminary Property Tax Rate
Rates are set for each public subdivision by applying the prior year property tax request to the new
valuation.
September 15
Preliminary Property Tax Rates Published in Newspaper
September 20
Deadline for County and State to receive Approved Budget
October 1
Fiscal Year Begins
October 13
Property Tax Levy Adopted by County Board
Prior to this, the City Council may change the property tax levy from the preliminary rate by a majority
vote of the Council after a special public hearing.
CITY OF NORFOLK, NE
BUDGET PROCESS – BUDGET CALENDAR
1-62
Budget Preparation
The FY 2014- 2015 municipal budget preparation involves
interaction of City department and divisions, Planning
Commission, Finance Committee, City Council, and the
general public. The process begins with the issuance of capital
improvement projects (CIP) instructions. (The detailed capital
improvement policy and procedure is discussed in section 3 of
this budget.)
The Finance Officer issues the budget
instructions in late April. These instructions require each
department or division to submit its request in four service
level options, two that reduce expenditures and services, after
accounting for inflation, and two that either maintain or
improve services. The four service level options are outlined
as follows:
⇒ Decremental Level #1: This level assumes a one percent
increase in the amount of funding authorized for the
department or division from the previous fiscal year.
Though a specific decreased percentage is not required, this
forces the department or division manager to decrease
services or expenditures until the funding level absorbs the
projected impact of inflation.
⇒ Decremental Level #2: This level assumes a two percent
increase in the amount of funding authorized for the
department or division from the previous year. The City
maintains salary and benefit comparability according to
criteria of the Nebraska Commission of Industrial
Relations, which may require allocations to personnel
accounts at the expense of other line items.
⇒ Maintenance Level #3: This level assumes a three and one
half percent increase in the amount of funding authorized
for the department or division from the previous year. This
level is the TARGET and will be the level that the budget
review committee focuses their initial review on and it is
⇒
also the general percentage increase allowed under the LID
and levy limits.
Model Level #4: This level assumes a variable percentage
increase between three and one half and normally up to six
percent increase in the amount of funding authorized for the
department or division from the previous year. This level
will be utilized if the manager believes there are serious
needs still unmet. This category, however should be more
than budgetary “wishful thinking” and be calculated in a
serious, realistic manner.
Most budget requests are organized into three major categories
of line items: (1) personnel; (2) operations and maintenance;
and (3) capital outlay. Others include debt service. Fixed costs
(i.e. utilities, telephone, debt service, etc.) are likely irreducible
and are budgeted the same in all service levels. Each division
provides supporting detail, which includes a narrative of all
line items, individually identified by expenditure code and
description, of each proposed service level. In every service
level the manager must provide their frank assessment of the
budgetary “trade-offs.”
These four service level options are reviewed by administration
staff in June and the budget brought into balance and the longterm financial plan updated to reflect the budget. In July each
department or division head reviews their budget requests with
the City Administrator. Council work sessions are then held to
review the proposed budget, CIP, and long-term financial plan.
A town hall meeting is held to solicit citizen input on the
proposed budget and long-term financial plan. The preliminary
budgets are put on the City’s web site for citizen review and
comments and in mid-September the Council holds the formal
budget hearing after which the budget is adopted.
CITY OF NORFOLK, NE
BUDGET PROCESS – BUDGET PREPARATION
1-63
CITY OF NORFOLK, NE
BUDGET SUMMARY
Fiscal Year 2014-2015
_______________
GENERAL
FUND
4,473,225
SPECIAL
REVENUE
FUNDS*
5,597,010
DEBT SERVICE
FUND
3,487,638
CAPITAL
PROJECTS
FUND
1,806,240
SPECIAL
ASSESSMENT
FUNDS
296,495
ENTERPRISE
FUND**
11,324,173
INTERNAL
SERVICE FUND
3,942,017
TOTAL
30,926,798
Taxes
Licenses & Permits
Inter-Govern. Revenue
Charges for Service
Rent & Other Revenue
Interest Income
Transfers
Proceeds of Debt
Special Assess. Levied
Non-revenue Receipts
Total Revenue
10,658,196
216,300
507,284
1,951,015
5,338,840
5,000
680,000
19,356,635
750,583
5,540,774
49,000
10,586
196,930
30,748
6,578,621
2,357,676
40,000
6,000
135,395
2,539,071
1,328,850
5,500
2,000
883,247
1,830,000
4,049,597
162,500
22,636
71,733
4,330,000
99,434
4,686,303
81,000
7,936,200
153,400
12,300
1,700,000
9,882,900
2,938,050
7,663
2,945,713
13,766,455
216,300
7,497,908
12,825,265
5,709,240
66,185
3,667,305
6,160,000
99,434
30,748
50,038,840
Total Funds Available
23,829,860
12,175,631
6,026,709
5,855,837
4,982,798
21,207,073
6,887,730
80,965,638
EXPENDITURES
Personnel
Operations & Maintenance
Capital Outlay
Debt Service
Transfers
Total Expenditures
14,640,009
4,611,264
770,667
1,215,572
21,237,512
348,117
7,066,953
1,754,000
402,284
680,000
10,251,354
33,340
1,737,835
71,733
1,842,908
1,924,277
4,183,801
64,000
4,336,000
261,121
4,661,121
321,677
2,167,244
3,521,527
7,758,100
1,057,356
1,700,000
16,204,227
5,002,846
2,947,000
163,040
3,110,040
3,777,690
20,102,370
15,787,124
19,455,667
3,458,596
3,667,305
62,471,062
2,592,348
327,000
4,836,900
5,163,900
691,937
REVENUES
Beginning Fund Balance
Ending Balance
18,494,576
Total Funds Accounted For
23,829,860
12,175,631
6,026,709
5,855,837
4,982,798
21,207,073
6,887,730
80,965,638
* Special Revenue Funds include the following funds: CHAF, Vehicle Parking, CDBG, SNARE, 911 Fund, Region 11, Storm Water, LB 840 Economic Development, Wireless 911, and
Economic Development Operating.
**Enterprise Funds include the following funds: Water and Sewer Maintenance, Water Pollution Control, and Solid Waste Management.
CITY OF NORFOLK, NE
SUMMARY BUDGET
2-1
Enterprise Fund
9,882,900
19.75%
Internal Service Fund
2,945,713
5.89%
Special Assessment Fund
4,686,303
9.37%
SOURCE OF FUNDS
FY 2014-2015
Taxes
10,658,196
21.30%
Licenses & Permits
216,300
0.43%
Charges for Service
1,951,015
3.90%
General Fund
19,356,635
38.68%
Rent & Other Revenue
5,338,840
10.67%
Capital Project Fund
4,049,597
8.09%
Interest Income
5,000
Transfers
0.01%
680,000
1.36%
Debt Service Fund
2,539,071
5.07%
Special Revenue Funds
6,578,621
13.15%
Enterprise Fund
16,204,227
25.94%
Internal Service Fund
3,110,040
4.98%
Special Assessment Fund
4,661,121
7.46%
Capital Project Fund
5,163,900
8.27%
Inter-Govern. Revenue
507,284
1.01%
Special Revenue Funds increase
$1,329,565 or 25.33% due to
increases in beginning fund balance,
intergovernmental revenue, and rent
and other revenue. The Capital
Projects fund increases $1,481,676
or 57.70% primarily due to
budgeting federal grants for
breathing apparatus and North Fork
Riverfront Trail project. Special
Assessment Fund increases
$2,778,477 or 145.64% due to
budgeting contributed capital and
additional proceeds of debt.
USE OF FUNDS
FY 2014-2015
Personnel
14,640,009
23.43%
Operations & Maintenance
4,611,264
7.38%
General Fund
21,237,512
34.00%
Capital Outlay
770,667
1.23%
Debt Service Fund
1,842,908
Special Revenue Funds
2.95%
10,251,354
16.41%
Transfers
1,215,572
1.95%
The Special Revenue Funds increase
$3,203,621 or 45.46% due to
increases in other operating costs in
CDBG and LB840 funds and the
addition of debt service on bonds in
the LB840 fund. The Capital
Projects Fund increases $712,211 or
16.00% due to budgeting for
industrial site planning and
additional capital outlay projects.
The Special Assessment Fund
increases $2,736,645 or 142.20%
due to budgeting additional water
and sewer capital outlay projects.
CITY OF NORFOLK, NE
SUMMARY BUDGET
2-2
CITY OF NORFOLK, NE
BUDGET SUMMARY
HISTORY
_______________
Dollar
Increase
(Decrease)
1,425,442
Percent
Increase
(Decrease)
4.83%
2011-2012
ACTUAL
32,977,433
2012-2013
ACTUAL
27,678,829
2013-2014
ESTIMATED
33,594,731
2013-2014
BUDGET
29,501,356
2014-2015
BUDGET
30,926,798
Taxes
Licenses & Permits
Inter-Govern. Revenue
Charges for Service
Rent & Other Revenue
Interest Income
Transfers
Proceeds of Debt
Special Assess. Levied
Non-revenue Receipts
Total Revenue
13,274,075
224,300
3,993,871
12,252,754
5,186,106
181,594
1,719,739
3,105,000
332,979
557,450
40,827,868
12,830,805
244,703
4,292,046
12,823,972
5,961,619
64,576
2,396,908
4,000,000
291,981
78,073
42,984,683
13,489,525
284,133
4,737,591
12,492,135
5,669,727
82,011
2,246,688
3,160,000
178,662
292,449
42,632,921
13,349,219
204,975
5,282,460
12,409,320
5,718,122
71,192
2,378,718
3,770,000
119,650
30,458
43,334,114
13,766,455
216,300
7,497,908
12,825,265
5,709,240
66,185
3,667,305
6,160,000
99,434
30,748
50,038,840
417,236
11,325
2,215,448
415,945
(8,882)
(5,007)
1,288,587
2,390,000
(20,216)
290
6,704,726
3.13%
5.53%
41.94%
3.35%
(0.16%)
(7.03%)
54.17%
63.40%
(16.90%)
0.95%
15.47%
Total Funds Available
73,805,301
70,663,512
76,227,652
72,835,470
80,965,638
8,130,168
11.16%
EXPENDITURES
Personnel
Operations & Maintenance
Capital Outlay
Debt Service
Transfers
Total Expenditures
17,139,578
7,229,003
16,249,969
3,788,183
1,719,739
46,126,472
17,123,481
8,304,983
6,051,590
3,191,819
2,396,908
37,068,781
18,489,512
8,022,903
12,204,590
4,337,161
2,246,688
45,300,854
19,459,523
11,405,420
19,425,672
3,181,016
2,378,718
55,850,349
20,102,370
15,787,124
19,455,667
3,458,596
3,667,305
62,471,062
642,847
4,381,704
29,995
277,580
1,288,587
6,620,713
3.30%
38.42%
0.15%
8.73%
54.17%
11.85%
Ending Balance
27,678,829
33,594,731
30,926,798
16,985,121
18,494,576
1,509,455
8.89%
Total Funds Accounted For
73,805,301
70,663,512
76,227,652
72,835,470
80,965,638
8,130,168
11.16%
REVENUES
Balance Brought Forward
CITY OF NORFOLK, NE
SUMMARY BUDGET
2-3
FUND BUDGET SUMMARY
FUND CODE: 001
Dollar
Increase
(Decrease)
481,644
Percent
Increase
(Decrease)
12.07%
2011-2012
Actual
4,526,078
2012-2013
Actual
4,820,450
2013-2014
Estimated
4,819,244
2013-2014
Budget
3,991,581
2014-2015
Budget
4,473,225
Taxes
Special Assessments Levied
Licenses & Permits
Intergovernmental Revenues
Charges for Service
Rent & Other Revenue
Other Interest Income
Non-Revenue Receipts
Total Revenue
10,187,296
54,213
224,300
489,295
1,845,564
4,965,832
45,372
320,000
18,131,872
9,777,203
64,459
244,703
644,140
1,880,706
5,306,416
2,451
700,000
18,620,078
10,386,855
11
284,133
483,917
1,890,414
5,411,740
3,001
680,000
19,140,071
10,288,871
204,975
491,627
1,883,031
5,347,622
4,200
700,000
18,920,326
10,658,196
216,300
507,284
1,951,015
5,338,840
5,000
680,000
19,356,635
369,325
11,325
15,657
67,984
(8,782)
800
(20,000)
436,309
3.59%
5.53%
3.18%
3.61%
(0.16%)
19.05%
(2.86%)
2.31%
Total Funds Available
22,657,950
23,440,528
23,959,315
22,911,907
23,829,860
917,953
4.01%
Administration
Engineering
Street Maintenance
Park Maintenance
Housing
Recreation
Library
Auditorium**
Fire
Police
Total Expenditures
3,640,135
466,895
2,334,801
1,204,907
426,596
454,179
1,206,088
86,951
3,454,072
4,562,876
17,837,500
3,716,971
473,684
2,468,071
1,475,550
447,611
459,930
1,289,036
83,607
3,575,434
4,631,390
18,621,284
3,892,736
490,816
2,466,518
1,369,233
470,981
628,977
1,402,229
3,683,047
5,081,553
19,486,090
4,054,358
641,867
2,725,333
1,483,196
515,798
785,157
1,408,376
4,034,857
5,239,336
20,888,278
3,777,564
726,149
2,855,537
1,513,533
504,484
807,984
1,453,154
4,176,075
5,423,032
21,237,512
(276,794)
84,282
130,204
30,337
(11,314)
22,827
44,778
141,218
183,696
349,234
(6.83%)
13.13%
4.78%
2.05%
(2.19%)
2.91%
3.18%
3.50%
3.51%
1.67%
4,820,450
4,819,244
4,473,225
2,023,629
568,719
28.10%
22,657,950
23,440,528
23,959,315
22,911,907
917,953
4.01%
Description
Beginning Fund Balance
Ending Balance
Total Funds Accounted For
2,592,348 *
23,829,860
CITY OF NORFOLK, NE
* Includes restricted funds of $91,625 for: World War II Memorial $8,815, Hazardous Material Program $29,970, and Housing
Agency Bonds $52,840. Also includes $204,748 of cash held by County Treasurer.
** Auditorium budget merged with Park Maintenance budget beginning FY 13-14
2-4
GENERAL FUND
GENERAL FUND EXPENDITURES
FY 2014-2015
Distribution by Division or Function
Ending Balance
2,592,348
10.88%
Administration
3,777,564
15.85%
Engineering
726,149
3.05%
Police
5,423,032
22.76%
Street Maintenance
2,855,537
11.98%
Park Maintenance
1,513,533
6.35%
Fire
4,176,075
17.52%
Library
1,453,154
6.10%
Recreation
807,984
3.39%
Housing
504,484
2.12%
Most General Fund budgets maintain approximately a 3.5% increase over the previous year. The Administration budget decreases 6.83% due to a reduction
in the NECC Nursing College contribution, a decrease in the amount transfered for property tax funds and council priority funds to the Capital Projects fund,
and a decrease in the amount of capital outlay budgeted. The Engineering Division budget increases 13.13% due to the addition of a Staff Engineer to handle
workload. The Street Maintenance budget increases 4.78% due to adding funds for street building roof repair and Nucor Trail outfall projects. The Park
Maintenance budget increases 2.05% due to a reduction in the amount of capital outlay budgeted. The Housing budget decreases 2.19% due to retirement of
long time Housing Director and replacing/reorganizing with staff at entry level wages. The Recreation budget increases by only 2.91% due to a decrease in
summer youth programs.
CITY OF NORFOLK, NE
GENERAL FUND
2-5
Administration Organizational Chart
CITY ADMINISTRATOR
OPERATIONS MANAGER
FINANCE OFFICER
SENIOR
ACCOUNTANT
CITY CLERK
ADMINISTRATIVE
SECRETARY
ACCOUNT
CLERK III
ACCOUNTANT
ACCOUNT
CLERK III (2)
STREET
SUPERVISOR
INFORMATION SYSTEMS
MANAGER
PROGRAMMER/
ANALYST
PERSONAL
COMPUTER
SPECIALIST
HUMAN RESOURCES
DIRECTOR
ADMIN.
SECRETARY/
PERSONNEL
TECH.
CLAIMS
COORDINATOR/
SECRETARY
ACCOUNTING
SPECIALIST (.25)
SECRETARY I
LIBRARY
DIRECTOR
(.625)
HOUSING
DIRECTOR
RECREATION
COORDINATOR
CITY OF NORFOLK, NE
ADMINISTRATION
2-6
Mission Statement
•
To coordinate response to the requests and needs of citizens; to
implement the directives of elected officials and provide qualified
staffing for all departments; to provide high quality reporting and
accounting functions; to oversee the maintenance and preservation
of all vital city documents; and to assure cost effectiveness in all
purchases and sales of city supplies and services.
•
Description of Office
•
•
•
Goals for 2014-2015
To oversee and integrate administrative responsibilities of the city
that are under the direction of the Mayor and Council.
•
•
Services
•
•
•
•
•
•
•
•
Attends all meetings of the city council
Investigates all affairs of the city and makes recommendations
to the mayor and council
Oversees and assesses the functions, duties, and activities of the
various departments
Keeps the Mayor and Council fully advised as to the financial
condition of the city
Responsible for preparation of annual budget
Serves as public relations officer of city government; endeavors
to investigate and adjust all complaints made or filed against the
city; and cooperates with all community organizations to
advance the best interests of the city and its citizens
•
•
•
•
•
Accomplishments for 2013-2014
•
•
•
Continued support/lobby of passage of the federal “Mainstreet
Fairness Act” for level collection of remote sales tax.
Continued progress on Sewer Master Plan and extensions to
support new development.
Explored partnership possibilities for new rural water system
south of Norfolk.
•
Continued improvement of Economic Development Program.
Completed review of Parks and Recreation Facilities Master
Plan and established a Trail Committee.
Continued improvement of internal and external City
Communications and promoted customer service.
Continue improvement of Economic Development Program.
Continue improvement of internal and external City
Communications and promote customer service.
Develop site ready land for new business siting.
Continue support/lobby of passage of the federal “Mainstreet
Fairness Act” for level collection of remote sales tax.
Complete active river management plan for Elkhorn River.
Continue progress on Sewer Master Plan and extensions to
support new development.
Explore partnership possibilities for new rural water system
south of Norfolk.
Continue Trail Planning and Development in and around the
community of Norfolk. (Mayor and City Council Goal #1)
Identify and complete additional Street Work within the
community. (Mayor and City Council Goal #2)
Market the former City Council Chambers to private interests
and sell in the best interest of the City. (Mayor and City
Council Goal #3)
Negotiate the purchase of private property near TaHaZouka to
continue the enhancement of the park and its recreational
offerings. (Mayor and City Council Goal #4)
Engage in a public discussion as to the best and most
appropriate future of the City Auditorium. (Mayor and City
Council Goal #6)
CITY OF NORFOLK, NE
2-7
ADMINISTRATION
CITY ADMINISTRATOR
Mission Statement
To support City operations by effectively procuring and utilizing
municipal financial resources.
•
Description of Office
To obtain the financial resources to run City government, including
collecting revenues, using these revenues as directed by the Mayor
and City Council, investing the revenues prior to disbursement, and
accounting for the entire process of collecting, spending, and
custody.
•
•
•
Finance Officer Organizational Chart
•
CITY ADMINISTRATOR
FINANCE OFFICER
CITY CLERK
•
SENIOR ACCOUNTANT
•
ACCOUNTANT
•
ACCOUNT CLERK III (2)
Serves as treasurer for the Community Development Agency of
the City of Norfolk and the Northeast Nebraska Solid Waste
Coalition
Accomplishments for 2013-2014
Implemented new accounting software.
Worked on team to attract Tejas Tubular Products to locate a
new manufacturing facility at Norfolk expected to provide over
200 jobs and issued $2,365,000 of LB 840 bonds to partially
fund a new natural gas pipeline to Norfolk to serve Tejas and
others.
Refunded $250,000 of off-street parking bonds resulting in a net
present value savings of $35,896.
Refunded $920,000 of special assessment bonds resulting in a
net present value savings of $54,686.
Goals for 2014-2015
Review current blight designations and remove those that have
been remediated allowing designation of new blight areas for
redevelopment.
Implement a new half-cent sales tax if voters approve in
November for a $7.4 million library expansion and renovation.
(Mayor and City Council Goal #7).
Process Tejas Tubular Products LB 840 application and work
with the Nebraska Department of Economic Development on a
Site and Building Development Fund grant in order to provide
$5 million to partially fund a new natural gas pipeline to
Norfolk.
Services
•
•
•
•
•
Cash management
Debt management
Pension management
Accounting and financial reporting
Grant administration
CITY OF NORFOLK, NE
2-8
ADMINISTRATION
FINANCE
Mission Statement
•
•
To effectively communicate with and act as a liaison between
citizens, elected officials, and City staff.
•
Description of Office
•
•
•
Perform the functions of a municipal clerk including knowledge
of State Statute requirements for first class cities; good
management and supervisory skills; general knowledge of
investment practices; writing and composition skills to ensure
proper preparation of proceedings of all meetings, as well as oral
and written communication skills; and maintain and preserve all
vital city documents.
•
•
•
•
•
City Clerk Organizational Chart
Accomplishments for 2013-2014
CITY ADMINISTRATOR
•
FINANCE OFFICER
•
•
•
•
CITY CLERK
ADMINISTRATIVE
SECRETARY
ACCOUNT CLERK III
•
Services
•
•
•
Coordinate retention and disposition of all official records
Supervise preparation and distribution of agenda packets for
City Council meetings and publication to the City’s web site
Process and secure the execution of all action items on
council agendas
Prepare and maintain official minutes of meetings
Publish legal notices
Ensure all City ordinances are published in the Official City
Code on the City’s web site
Daily deposits of City funds
Daily merchant card payment processing
Research, prepare and implement applicable cost reduction
programs
Monitor cash flow and invest all City funds
Maintain Administration, Finance and About Norfolk web
sites
•
Provide billing and collection of accounts receivable and all
occupation taxes for the City
Issue miscellaneous licenses and permits
Preserve, microfilm and/or digitally archive all official
records
•
•
Publication of all City ordinances to the Official City Code
on the City’s web site.
Reorganization/disposal of obsolete records according to
Records Retention Schedules.
Increase number of electronic bill payments received.
Training on new financial software management system.
Attended Northeast Nebraska Economic Development
District meetings as the City’s Council of Officials
representative for Norfolk.
Served as Chair of the Nebraska Municipal Clerks
Association Education Committee.
Updated Vendor Application and Permit form and published
to City’s web page.
Completed 2014 grant application to the Department of
Justice, Bulletproof Vest Partnership Program (BVP) for
vests to be purchased by the Police Division.
Provided a tour of the Administration Building to a Boy
Scout group.
CITY OF NORFOLK, NE
2-9
ADMINISTRATION
CITY CLERK
•
•
•
•
•
•
•
•
Made a presentation on City Clerk duties at the first Norfolk
101: Citizens Academy.
Updated property tax charts and graphs and published to the
Finance web page.
Updated retail tobacco license holders list for 2014 and
emailed to the Department of Health and Human Services.
Worked on preparation and publication of an Event
Application to help event organizers requesting to use City
of Norfolk facilities run a safe and successful event.
Provided the City’s HIPAA policy and training information
to Administration, Engineering and Economic Development
staff as an annual review of the regulations.
Filed numerous liens against properties for mowing, litter
removal and weed control violations.
Implementation and conversion of new financial
management software.
Worked extensively on the new downtown parking stall
rental implementation to provide organization for parking in
the downtown area.
Performance Measures
2012-2013
Actual
Demand:
City Council Meetings
Work Session Meetings
Documents
Filed
and
Recorded with Register of
Deeds
Receipts (*after financial management
•
•
•
•
2014-2015
Estimated
24
6
24
10
24
10
126
13,760
100
28,000*
100
35,000*
37
48
50
50
50
50
1,504
$727,641.20
1,500
$800,000
1,500
$800,000
205
200
200
$103,427.30
171
0
1,006
150
376
327
$100,000
200
5
1,000
600
350
350
$100,000
200
5
1,000
600
350
350
$2.00
$0.00
$0.00
14
0
0
0
75
75
software implementation, every receipt is issued
a receipt number.)
Ordinances
Resolutions
Workload:
Ambulance Invoices
Ambulance Invoices ($)
Ambulance Accounts to
Collection
Ambulance Accounts to
Collection ($)
Bike Licenses Issued
Scooter Licenses Issued
Dog/Cat Licenses Issued
Handicap Permits Issued
Parking Tickets Issued
Parking Tickets Paid
Goals for 2014-2015
•
2013-2014
Estimated
Continue learning new financial management software
programs
Provide cross-training on new financial management
software programs
Purchase and install Automated External Defibrillator (AED)
in City Council Chambers
Install additional white board in Training Room
Records management/disposal at City Auditorium
Effectiveness:
Annual Cash Long/Short
Frequency of Cash
Long/Short
Storage Space Freed (in
cubic feet) (1 cubic foot =
approximately 2,000
documents)
CITY OF NORFOLK, NE
2-10
ADMINISTRATION
CITY CLERK
Mission Statement
•
To provide orderly procurement of all materials, supplies and capital
outlay items in coordination with the departmental purchasing.
Oversight of contractual insurance provisions and effective risk
transfer for the maximum protection of taxpayer dollars and assets.
•
•
•
Description of Office
•
To purchase or contract for all materials, supplies, equipment and
contractual services needed by any agency of the City; dispose of
surplus supplies and equipment; manage the City’s insurance and
risk management functions.
•
•
Operations Manager Organizational Chart
•
CITY ADMINISTRATOR
•
•
OPERATIONS MANAGER
•
ACCOUNTING SPECIALIST
(.25)
SECRETARY I (.625)
•
•
•
STREET SUPERVISOR
Services
Procure the highest quality supplies and contractual services at
the least expense
Generate water billing and new water connection services
Coordinate and manage to City’s property and casualty
insurance
Plan, organize, develop and conduct effective risk management
programs
Prepare risk management agreements and monitor renewals
Manages disposal and/or sale of all surplus City equipment and
property
Accumulates research and prepares related work on various cost
reduction projects and programs
Accomplishments for 2013-2014
Completed construction of TaHaZouka Phase II Improvement
Plan.
Reviewed Park and Trails Master Plan and developed a Trail
Advisory Committee.
Developed Event Guide for organizations requesting to use City
of Norfolk facilities including steps to get approval, application,
and insurance requirements.
Goals for 2014-2015
Continue to review Park and Trails Master Plan to plan for
future trails. (Mayor and City Council Goal #1)
Market the former city council chambers building at 309 West
Madison Avenue for sale. (Mayor and City Council Goal #3)
Participate in discussions about future of City Auditorium.
(Mayor and City Council Goal #6)
Develop and improve insurance requirements for contracts.
CITY OF NORFOLK, NE
2-11
ADMINISTRATION
OPERATIONS MANAGER
Mission Statement
Services
To support the information systems needs of our elected officials
and all City divisions. To improve efficiency, accuracy, and
information accessibility through the use of technology. To
encourage the availability of necessary information technology
related infrastructure and skills within the community.
•
•
•
•
Description of Office
•
To manage, operate, maintain and secure all computers and related
technology across all agencies of the City; store, manage, and secure
information and provide communication links between agencies and
information systems.
•
•
•
•
•
Analyze the needs of each agency and select new computer
hardware and software to meet those needs
Implement computer hardware and software solutions across all
City divisions
Repair and maintain personal computers, printers, networking
equipment, and associated peripherals
Design and develop new software systems
Manage and maintain the citywide Ethernet network
Manage and maintain the citywide fiber optic network
Manage and maintain the citywide phone system
Manage and maintain security for all data and computer systems
Provide support and training for computer users across all
agencies of the City
Promote competitive high-speed low cost telecommunications
Information Systems Manager Organizational Chart
Accomplishments for 2013-2014
•
•
CITY ADMINISTRATOR
•
INFORMATION SYSTEMS
MANAGER
•
•
PROGRAMMER/ANALYST
•
TECHNOLOGY &
IMPLEMENTATION SUPPORT
SPECIALIST
•
•
•
Selected and implemented new integrated financial management
software system.
Developed RFP and received proposals for a replacement
citywide phone system.
Implemented new network switches across the citywide
network.
Implemented new wireless networks in the Police building and
at AquaVenture.
Implemented new high definition digital security system at the
Kensington.
Implemented new video storage server at the Police Division.
Implemented new services for email of notices from the Library
software.
Selected new maintenance management software system for the
Water Pollution Control Plant.
Moved all overhead fiber optic cabling underground at the
Street Division in preparation for the new building.
CITY OF NORFOLK, NE
2-12
ADMINISTRATION
INFORMATION SYSTEMS
•
•
Implemented new tablet computers for Fire Division rescue
units and Council persons.
Implemented new uninterruptable power systems and power
distribution systems in the server room.
Performance Measures
2012-2013
Actual
Demand:
Number of Computer Users
2013-2014
Estimated
2014-2015
Estimated
191
192
193
244
249
253
180
203
208
206
215
208
118
139
145
16
17
17
Goals for 2014-2015
•
•
•
•
•
•
•
•
•
•
•
•
•
Workload:
Personal Computers
Supported
Peripheral Devices
Supported
Phone Devices Supported
Packaged Software
Applications Supported
Custom Software
Applications Supported
Implement new server for Library microfilm digitization
project.
Continue to support transition to a more paperless environment
across all divisions.
Implement new versions of EMS and NFIRS software for the
Fire Division.
Continue upgrade of network infrastructure across the citywide
network.
Implement new application server.
Implement new web site content management system and web
site redesign.
Implement new wireless network at the Street Division.
Implement new mail server.
Implement new mobile data computers in all Police vehicles.
Continue to publish articles, information, and videos to the City
website and to social networking sites to improve
communications with our citizens.
Work with other partners to enhance broadband access in
Norfolk and economic development.
Provide input and support of the proposed Library expansion.
(Mayor and City Council Goal #7)
Select and install a replacement citywide phone system.
CITY OF NORFOLK, NE
2-13
ADMINISTRATION
INFORMATION SYSTEMS
Mission Statement
The Personnel Office will provide support to all City Department
and Divisions in the area of personnel management. The Personnel
Office is responsible to provide the City with qualified individuals
to perform its public service mission through the classification,
recruitment, and examination process.
The Personnel Office is responsible for coordinating, developing,
and monitoring the City's personnel management and evaluation
process; investigating complaints made by and against City
employees; conducting salary and benefit information by reviewing
data from comparable municipalities; and the monitoring of the
administration of the workers compensation and self-insured health
programs.
•
•
•
•
•
Description of Office
To perform personnel functions of the City including all aspects of
working conditions, salary, and benefits of City employees.
•
Human Resources Director Organizational Chart
•
CITY ADMINISTRATOR
•
HUMAN RESOURCES
DIRECTOR
HOUSING DIRECTOR
COMMUNICATIONS
DIRECTOR
•
RECREATION
COORDINATOR
•
ADMIN. SECRETARY/
PERSONNEL TECH.
•
•
CLAIMS COORDINATOR/
SECRETARY
•
LIBRARY DIRECTOR
Services
Meet with employees and various employee groups regarding
personal and work-related concerns
Provide technical information to department/division heads and
Mayor and City Council regarding laws and other pertinent
information of the personnel management system
Maintain accurate and current personnel records of all employee
Accomplishments for 2013-2014
Participated in hiring Wastewater Operator, Firefighter,
Summer Aquatic Workers, Seasonal Park Workers, Temporary
Scale Clerk, Economic Development Property Specialist,
General Inspector, Police Officer and Meter Reader.
Participated in the promotional process with the Civil Service
Commission for the positions of Fire Lieutenant, Fire Inspector,
Police Captain, Police Sergeant, Detective Sergeant and
Detective.
Made the necessary salary and benefit adjustments to remain in
comparability with other first-class cities.
Provided in-service programs on pension, health insurance,
customer service and other job-related training.
Continued working with the City employees on wellness.
Employees participated in weight management programs,
“Employees in Motion” and other areas of physical fitness.
Completed all necessary reporting for Title VI to the Nebraska
Department of Roads.
Updated the City’s ADA grievance process and notice.
Continued to add information to the personnel website to
include on-line resources for job opening announcements and
on-line completion of the application form.
Worked with the City Council, Library Board and Library
Director to complete the Space Needs Analysis for the Public
Library. The Study was completed in April 2014 by Alley
Poyner Macchietto Architecture.
Solicited Request for Proposals on the City’s group health plan
which included the following components of the self-funded
group health and dental: third party administrator to process
medical and dental claims, pharmacy benefit manager, PPO
CITY OF NORFOLK, NE
2-14
ADMINISTRATION
PERSONNEL
•
•
•
•
•
•
•
•
•
•
network most beneficial to the City of Norfolk, utilization
review and all managed care systems be in place which will be
most beneficial to the City of Norfolk and securing aggregate
and specific reinsurance for the City of Norfolk’s group health
plan.
Participated in the management of AquaVenture Water Park for
the third season of its operation.
Implemented the new changes for flexible spending accounts as
a result of the Afford Health Care Act.
Goals for 2014-2015
Monitor salary and benefits of comparable first-class cities.
Continue to work on various aspects of wellness within the city
divisions.
Review the group health plan and the market for competitive
rates in providing third party services, reinsurance and ancillary
services.
Continue to incorporate current wellness practices and other
wellness aspects into the City’s group health plan.
Continue to develop staff work necessary as a result of the
Library Space Needs Study. (Mayor and City Council Goal
#7)
Update and revise job descriptions through all divisions of the
City.
Assist with development of the improvement and trail plans for
Johnson’s Park. (Mayor and City Council Goal #1)
Continue to work on the portion of the Veterans Memorial Park
improvements that include all aspects of the aquatics facility
relating to recreation. This will include staffing, equipment,
marketing and programming.
Performance Measures
2012-2013
Actual
Workload:
Employment Openings
Applicants
In-Service Programs
90
575
6
2013-2014
Estimated
95
550
7
2014-2015
Estimated
95
520
8
CITY OF NORFOLK, NE
2-15
ADMINISTRATION
PERSONNEL
Administration Personnel Roster
Position
Wage
Grade
FY
11-12
1
8
1
1
1
1
1
1
0
1
1
0
FY
12-13
1
8
1
1
1
1
1
1
0
1
1
0
FY
13-14
1
8
1
1
1
1
1
1
1
0
1
0
FY
14-15
1
8
1
1
1
1
1
1
1
0
1
1
Mayor
Councilpersons
City Administrator
36
Information Systems Manager
32
Finance Officer
31
Human Resources Director
27
Operations Manager
26
Programmer/Analyst
25
Senior Accountant
23
Accountant II
22
City Clerk
22
Technology & Implementation
21
Support Specialist
Personal Computer Specialist
19
1
1
1
0
Accountant
19
1
1
1
1
Communications Director
18
0
0
0
1
Admin. Sec./Personnel Tech.
16
1
1
1
1
Accounting Specialist
13
.25
.25
.25
.25
Account Clerk III
13
3
3
3
3
Administrative Secretary
13
1
1
1
1
Claims Coordinator/Secretary
12
1
1
1
1
Secretary I
10
.63
.63
.63
.63
Total
25.88
25.88
25.88
26.88
Personal Computer Specialist was reclassified as Technology & Implementation
Support Specialist. A Communications Director position was added.
Current Budget Issues
Personnel: Personnel costs include normal merit pay increases
and a 2% cost-of-living increase. The City added a
Communications Director this year increasing Personnel costs
$71,386. This was previously a contracted service. The
personnel costs are also impacted by an increase in group
insurance due to an increase in health insurance costs and
changes in workers compensation costs.
Capital Outlay: Capital outlay is budgeted at $48,600 compared
to $91,100 in the prior year. This is a decrease of $42,500 or
46.65%. The capital outlay includes: $10,000 for parking lot
light upgrades, $5,400 for three PC’s, $3,800 for three council
laptops and printers, $4,400 for two laptops, $5,000 for
miscellaneous hardware, $5,000 for miscellaneous software, and
$15,000 for information systems vehicle.
Significant changes to other categories: Utilities and
Maintenance increase $21,865 or 40.48% primarily due to
annual maintenance cost of $20,865 for the new financial
software. Other Administration and Overhead decreases
$169,292 or 22.13%. The biggest change is a$150,000
reduction of NECC Nursing College contribution. The last
quarterly $50,000 contribution will be made in October
resulting in a $150,000 decrease from the prior year. Also the
$45,000 for the public information contract is no longer needed
with the hiring of a Communications Director. Partially
offsetting this is $15,000 budgeted to outsource the printing and
mailing of utility bills and shut off notices. Government
Subsidies & Transfers decrease $206,396 or 14.76%. The
Council decided to quit utilizing a portion of Keno revenue for
Park personnel. $107,303 of Council priority funding is paying
for a portion of the Park personnel formally coming from Keno.
This reduces the funds available for transfer to the Capital
Projects Fund. Also $76,000 of smaller projects funded with
Council priority money (Nucor Trail storm sewer outfall and
illuminated street signs) is being paid directly out of the General
Fund further reducing the transfer to the Capital Projects Fund.
Property tax transferred to the Capital Projects Fund for Capital
Improvement Program expenditures also goes down $111,349.
The City budgets all General Fund Capital Improvement
Program expenditures (capital outlay of $50,000 or more) in the
Capital Projects Fund. The money for the large General Fund
Capital Outlays is budgeted as a transfer from Administration.
Partially offsetting these decreased transfers, is a $95,825
increase in Keno transferred to the Capital Projects Fund for
park and recreation projects. More Keno is available for capital,
since it is no longer funding Park personnel.
CITY OF NORFOLK, NE
*Combined Budget for Mayor and Council, City Administrator, Administration and Personnel.
2-16
ADMINISTRATION
DIVISION EXPENDITURE BUDGET SUMMARY
Description
Personnel Costs
Operating Supplies & Materials
Other Operating Costs
Utilities & Maintenance
Legislative Affairs
Other Admin. & Overhead
Gov't Subsidies & Transfers
Capital Outlay
DIVISION CODE: 110
2011-2012
Actual
1,448,973
1,447
676
46,448
101,618
661,555
1,236,988
142,430
2012-2013
Actual
1,503,674
1,660
850
40,637
95,587
696,196
1,268,104
110,263
2013-2014
Estimated
1,566,129
1,617
385
51,152
103,091
695,811
1,388,551
86,000
2013-2014
Budget
1,579,119
3,761
900
54,020
162,471
765,029
1,397,958
91,100
*2014-2015
Budget
1,696,044
3,761
900
75,885
165,075
595,737
1,191,562
48,600
Dollar
Increase
(Decrease)
116,925
21,865
2,604
(169,292)
(206,396)
(42,500)
Percent
Increase
(Decrease)
7.40%
40.48%
1.60%
(22.13%)
(14.76%)
(46.65%)
3,640,135
3,716,971
3,892,736
4,054,358
3,777,564
(276,794)
(6.83%)
Total Expenditures
*2014-2015 Budget
Other Admin.
& Overhead
15.77%
Expenditure History
4,500,000
Capital Outlay
1.29%
Legislative
Affairs
4.37%
4,000,000
3,500,000
Gov't
Subsidies &
Transfers
31.54%
Dollars
3,000,000
Utilities &
Maintenance
2.01%
2,500,000
2,000,000
1,500,000
1,000,000
Other
Operating
Costs
0.02%
500,000
2011-2012
Actual
2012-2013
Actual
2013-2014
Budget
Operating
Supplies &
Materials
0.10%
Personnel
Costs
44.90%
2013-2014 *2014-2015
Estimated
Budget
Fiscal Year
CITY OF NORFOLK, NE
*Combined Budget for Mayor and Council, City Administrator, Administration and Personnel.
2-17
ADMINISTRATION
• Maintain accurate water, sanitary sewer, and storm sewer
location maps
• Ensure sidewalk improvements and maintenance
• Provide enforcement of City Code
Mission Statement
To provide accurate, responsive civil engineering services and
advice on public improvements.
Description of Division
To design, manage, construct and maintain public infrastructure
improvements and assist other divisions and various entities during
the maintenance and improvement of public infrastructure.
Accomplishments for 2013-2014
• Continued updating and computerizing water map, sanitary
sewer map and storm sewer map.
• Inputted new plats into Computer Aided Drafting database.
• Continued filing of as-built drawings.
• Continued study of Geographic Information System and
implemented to water, sewer, and storm sewer maps.
• Completed ninth year of ADA Sidewalk Transition Plan.
Provided engineering services for:
• Replacement, resurfacing, or repair of various streets.
• Sidewalk Maintenance.
• Site plan review.
• Continued use of GPS on plans for street improvement and
other various projects.
• Continued construction oversight of trail projects to
enhance City of Norfolk trail system.
• Completed construction oversight of Elkhorn River Trail
through TaHaZouka Park.
• Continued oversight for design phases of various water and
sanitary sewer projects.
• Continued progress on development and implementation of
the City’s stormwater Management program.
Engineering Organizational Chart
CITY
ADMINISTRATOR
PUBLIC WORKS
DIRECTOR
ADMINISTRATIVE
SECRETARY
ASSISTANT CITY
ENGINEER
STAFF ENGINEER
ENGINEERING AIDE
III (2)
•
•
•
•
•
•
Services
Subdivision and site plan review
Perform assessment, construction management, inspection,
and cost analysis of public infrastructure improvements
Provide sound engineering design and work interactively with
engineering consultants for public infrastructure projects
Retain accurate filing system of subdivision plats, water,
sewer, street, and storm sewer improvements
Retain necessary public infrastructure information,
agreements, and records
Update pavement management system for street maintenance
purposes
•
•
•
•
•
Goals for 2014-2015
Continue updating and computerizing water map, sewer
map and storm sewer map.
Input new plats into Computer Aided Drafting database.
Continue filing of as-built drawings.
Continue study of Geographic Information System and
implement to water, sewer, storm sewer maps.
Complete the first year of a new nine-year phase for the
ADA Sidewalk Transition Plan.
CITY OF NORFOLK, NE
ENGINEERING
2-18
Provide engineering services for:
• Concrete repair of various streets. (Mayor and City
Council Goal #2)
• Sidewalk Maintenance.
• Site plan review.
• Continue working with Pavement Management.
• Continue use of GPS for location of existing water, sewer
and storm sewer lines.
• Complete engineering and construction of various trail
projects to enhance City of Norfolk trail system. (Mayor
and City Council Goal #1)
• Assist Water Department with engineering and maps to tear
down the water tower at Prospect Avenue and 25th Street.
(Mayor and City Council Goal #5)
• Assist Library with any maps or necessary engineering
aspects for the proposed renovation/expansion of the
Library building. (Mayor and City Council Goal #7)
• Further develop and implement the City’s Stormwater
Management Program.
• Work with engineering consultants on various water main
and sanitary sewer extension and replacement projects.
Effectiveness:
% of Construction Projects
Completed
% of Design Cost to
Construction Cost
Citizen Requests Responded
within 2 days
2013-2014
Estimated
2014-2015
Estimated
9
102
7
107
10
95
0
4.0
1.5
0.3
0.5
6.5
0
0.4
1.0
1.0
0.7
1.0
0.1
80
5.2
80
1.0
80
Demand:
Subdivision Reviews
Building Site Plan Review
Workload:
Miles of Water Main
Miles of Sanitary Sewer
Main
Lane Miles of Paving
Districts
Lane Miles of Street
Reconstruction Projects
Lane Miles of Street
Resurfacing or Maintenance
Assist Other Departments
100%
100%
1%
1%
1%
100%
100%
100%
Engineering Personnel Roster
Position
Public Works Director
Assistant City Engineer
Staff Engineer
Engineering Aide III
Administrative Secretary
Total
Wage
Grade
32
23
22
19
13
FY
11-12
1
0
0
3
1
5
FY
12-13
1
1
0
2
1
5
FY
13-14
1
1
0
2
1
5
FY
14-15
1
1
1
2
1
6
Added a Staff Engineer to assist in office workload.
Current Budget Issues
Personnel: The personnel costs include the addition of a Staff
Engineer, normal merit pay increases, and a 2% cost-of-living
increase. The personnel increase is also impacted by
adjustments to workers compensation insurance and health
insurance costs.
Capital Outlay: Capital outlay is budgeted at $7,550, which
includes $3,000 for a GPS software update, $2,350 for CAD
computer, and $2,200 for a computer.
Significant changes to other categories: Operating Supplies and
Materials increase by $1,000 or 15.68% due to more accurately
categorizing expenses for survey and staking supplies that
previously have come out of Utilities and Maintenance. That in
conjunction with $1,000 being added to Utilities and
Maintenance for AutoCAD maintenance resulted in no net
increase for Utilities and Maintenance. Legislative Affairs
increase by $2,447 or 22.57% due to increases in travel and
conference and to provide for travel and conference for the
additional Staff Engineer. Other Administration and Overhead
increase by $275 or 0.21% due to an increase in new hire
physicals.
Performance Measures
2012-2013
Actual
100%
CITY OF NORFOLK, NE
ENGINEERING
2-19
DIVISION EXPENDITURE BUDGET SUMMARY
Description
Personnel Costs
Operating Supplies & Materials
Utilities & Maintenance
Legislative Affairs
Other Admin. & Overhead
Capital Outlay
Total Expenditures
DIVISION CODE: 220
2011-2012
Actual
423,565
2,077
7,514
5,097
25,385
3,257
2012-2013
Actual
433,672
2,137
4,921
5,456
24,184
3,314
2013-2014
Estimated
454,757
2,781
7,813
7,289
11,516
6,660
2013-2014
Budget
467,447
6,376
18,033
10,841
128,120
11,050
2014-2015
Budget
551,507
7,376
18,033
13,288
128,395
7,550
466,895
473,684
490,816
641,867
726,149
Dollar
Increase
(Decrease)
84,060
1,000
2,447
275
(3,500)
84,282
Operating
Supplies &
Materials
1.02%
Expenditure History
800,000
Percent
Increase
(Decrease)
17.98%
15.68%
22.57%
0.21%
(31.67%)
13.13%
Utilities &
Maintenance
2.48%
700,000
2014-2015 Budget
Dollars
600,000
Legislative
Affairs
1.83%
500,000
400,000
300,000
Other Admin.
& Overhead
17.68%
200,000
100,000
2011-2012 2012-2013 2013-2014 2013-2014 2014-2015
Actual
Actual
Budget
Estimated
Budget
Fiscal Year
Personnel
Costs
75.95%
Capital Outlay
1.04%
CITY OF NORFOLK, NE
ENGINEERING
2-20
Mission Statement
To serve the public transportation needs by providing safe, clean,
and functional streets and alleys, an efficient and effective
equipment maintenance program, traffic control management, and a
storm sewer maintenance program.
Services
•
•
Description of Division
To maintain all publicly dedicated street and alley surfaces, City
traffic control devices, storm sewers, sweep public streets and
service all City owned motor vehicles.
•
Street Maintenance Organizational Chart
•
•
•
CITY ADMINISTRATOR
OPERATIONS MANAGER
•
PARK & BUILDING
MAINTENANCE
SUPERINTENDENT
SHOP
SUPERVISOR
STREET
SUPERVISOR
•
•
•
PART-TIME
SECRETARY I
(.625) 2
•
ELECTRONIC
SPECIALIST
PREVENTIVE
MAINTENANCE
MECHANIC
EQUIPMENT
OPERATOR (11)
•
•
MAINTENANCE
WORKER (5)
•
•
•
•
EQUIPMENT
MECHANIC I (2)
Provide enforcement of City Code. Street maintenance includes
sweeping, blading, graveling, joint sealing, litter control, curb
and gutter repair, patching and concrete repairs
Roadside maintenance includes mowing, weed control, shoulder
and ditch repair
Drainage maintenance includes storm sewer and ditch
maintenance
Traffic service includes snow removal, sanding, salting, traffic
signal maintenance, pavement marking and signing
Equipment service includes vehicle and equipment repair and
preventative maintenance for all City owned vehicles
Miscellaneous work includes flood control work, parking lot
maintenance, and ADA sidewalk compliance
Accomplishments for 2013-2014
Completed ninth of nine year ADA sidewalk compliance
program.
Continue inventory of inlets and curb ramps.
Update Central Business District traffic signals.
Implement a program to extend Dump Truck life up to 5
additional years.
Increased number of streets marked for concrete improvements.
Goals for 2014-2015
Begin conversion of lighted street name signs to LED style.
Improve Street Office building roof, floor, heating, and air
conditioner.
Park Avenue retaining wall.
Add LED lighting to existing street storage building.
Continue to meet sidewalk/ADA ramp guidelines.
Replace alley returns.
CITY OF NORFOLK, NE
STREET MAINTENANCE
2-21
Annual Cost of Vehicle
Preventive Maint. Insp.
Annual Cost of Vehicle Oil
Sample Analysis
Annual Cost of ADA Planing
Performance Measures
2012-2013
Actual
2013-2014
Estimated
2014-2015
Estimated
32
21
30
20
25
30
1,704
1,700
2,300
1,640
1,50
1,200
91
16
126
146
93
23
125
146
150
5
125
146
Demand:
Utility Breaks
Snow/Ice Handled (inches)
Sweeping Material (Cubic
Yards)
Concrete Placed (Cubic
Yards)
Asphalt Patching Material
Placed (Tons)
Joint Sealing in Blocks
Vehicle Oil Sample Analysis
Street Miles
Workload:
Storm Sewer Inlets Rebuilt
Failed Utility Cut Repairs
Handicap Ramps Installed
Storm Drain Inlets Cleaned
Stop Signs Replaced
Expansion Joints Replaced
Adjust
Manhole
to
Grade/Valves
Replace Manhole Ring and
Cover
Alley Returns Replaced
ADA Curb Planing (L.F.)
Productivity:
Annual Cost of Utility Breaks
Annual Cost of Storm Inlets
Annual Cost of Snow/Ice
Annual Cost of Sweeping
Material
Annual Cost of Concrete
Placed
Annual Cost of Patching
Annual Cost of Joint Sealing
10
4
47
100
51
5
7
5
125
100
50
6
5
5
100
150
50
5
10
7
2
8
196
8
7
26
384
10
10
2
8
200
$45,987
$9,372
$137,324
$25,000
$8,000
$150,000
$25,000
$8,000
$150,000
$102,282
$90,000
$90,000
$125,000
$9,827
$21,138
$50,000
$45,000
$15,000
$50,000
$45,000
$15,000
Effectiveness:
% of Work Orders completed
in 10 working days
% of Service Requests
completed in 10 working
days
% of Citizens Requests
completed in 10 working
days
% of Street Name Signs
Replaced
$63,000
$62,000
$62,000
$1,145
$900
$1,700
$900
$1,700
$900
99%
99%
99%
99%
99%
99%
99%
99%
99%
100%
100%
100%
Street Maintenance Personnel Roster
Position
Street Director
Street Supervisor
Shop Supervisor
Electronic Specialist
Preventive Maint. Mechanic
Equipment Mechanic I
Equipment Operator
Maintenance Worker
Secretary I
Total
Wage
Grade
23
21
19
16
15
14
13
11
10
FY
11-12
1
2
1
1
1
2
12
1
1.25
22.25
FY
12-13
0
1
1
1
1
2
11
5
1.25
23.25
FY
13-14
0
1
1
1
1
2
11
5
1.25
23.25
FY
14-15
0
1
1
1
1
2
11
5
1.25
23.25
Current Budget Issues
Personnel: The $28,701 or 1.78% increase in personnel costs
includes normal merit pay increases and a 2% cost-of-living
increase. The personnel costs are also impacted by an increase
in health insurance and a decrease in workers compensation.
Capital Outlay: Capital outlay is budgeted at $100,500
compared to $167,100 in the prior year. This is a decrease of
CITY OF NORFOLK, NE
STREET MAINTENANCE
2-22
$66,600 or 39.86%. The machinery and equipment budget
includes $40,000 for illuminated street signs from Council
priority dollars, $28,000 for pickup, $22,000 for LED building
lighting, $3,500 for skid loader grapple forks, $4,000 for
hotwater carwash, and $3,000 for miscellaneous tools.
Significant changes to other categories: Operating Supplies and
Materials increase by $76,783 or 20.720% due to budgeting
$36,000 for Nucor Trail Outfall from Council priority dollars
and also increases in fuel and road maintenance materials.
Other Operating Costs increase by $5,900 or 11.40% due to an
increase in rent. Utilities and Maintenance costs increase by
$83,303 or 16.91% due to increases in electricity, natural gas,
water and sewer, and building ground and plant maintenance.
$31,000 of this increase is due to roof repair. Legislative
Affairs increase by $98 or 3.57% due to an increase in travel
and conference. Other Administration and Overhead increase
$542 or 2.60% due to an increase in other professional fees,
which is partially offset by a decrease in legal notices and
advertising. The $8,859 budgeted in Government Subsidies &
Transfers is for the City’s match for the Storm Water
Management grant received for implementation of the Storm
Water Management Plan as required by the Nebraska
Legislature in 2006.
CITY OF NORFOLK, NE
STREET MAINTENANCE
2-23
DIVISION EXPENDITURE BUDGET SUMMARY
Description
Personnel Costs
Operating Supplies & Materials
Other Operating Costs
Utilities & Maintenance
Legislative Affairs
Other Admin. & Overhead
Gov't Subsidies & Transfers
Capital Outlay
Total Expenditures
DIVISION CODE: 221
2011-2012
Actual
1,399,911
337,477
4,465
489,694
3,526
19,524
7,382
72,822
2012-2013
Actual
1,472,997
335,404
36,788
466,994
510
18,601
69,762
67,015
2013-2014
Estimated
1,485,714
310,796
3,452
536,789
1,556
20,101
7,383
100,727
2013-2014
Budget
1,612,288
370,608
51,770
492,593
2,748
20,844
7,382
167,100
2014-2015
Budget
1,640,989
447,391
57,670
575,896
2,846
21,386
8,859
100,500
2,334,801
2,468,071
2,466,518
2,725,333
2,855,537
Gov't Subsidies
& Transfers
0.31%
Other Admin.
Expenditure History
3,000,000
130,204
Percent
Increase
(Decrease)
1.78%
20.72%
11.40%
16.91%
3.57%
2.60%
20.01%
(39.86%)
4.78%
2014-2015 Budget
& Overhead
0.75%
Legislative
Affairs
0.10%
2,500,000
2,000,000
Dollars
Capital Outlay
3.52%
Dollar
Increase
(Decrease)
28,701
76,783
5,900
83,303
98
542
1,477
(66,600)
1,500,000
Utilities &
Maintenance
20.17%
1,000,000
500,000
2011-2012 2012-2013 2013-2014 2013-2014 2014-2015
Actual
Actual
Budget Estimated Budget
Other
Operating
Costs
2.02%
Operating
Supplies &
Materials
15.67%
Fiscal Year
Personnel
Costs
57.46%
CITY OF NORFOLK, NE
STREET MAINTENANCE
2-24
Mission Statement
Services
To maintain all City parks and City owned properties in an efficient
and safe manner giving the public an aesthetically pleasing and safe
environment to enjoy recreationally and leisurely.
•
•
•
•
Description of Division
•
Park buildings and grounds maintenance
City pool maintenance
City property grounds maintenance
Snow removal on City owned sidewalks
Provide and maintain athletic facilities for City schools and the
public
To operate and maintain two City pools, twelve City parks and
grounds around City buildings.
Accomplishments for 2013-2014
Park Maintenance Organizational Chart
•
CITY ADMINISTRATOR
•
•
OPERATIONS MANAGER
•
•
PARK & BUILDING MAINTENANCE SUPERINTENDENT
•
•
PARK SUPERVISOR
•
FACILITIES TECHNICIAN
•
•
PARK CARETAKER (7)
•
SEASONAL PARK CARETAKERS (9)
SUMMER WORKERS (5)
•
•
MAINTENANCE WORKER
Finished the Phase II ball field project at Ta-Ha-Zouka Park.
Opened for use in Spring of 2014.
The Ta-Ha-Zouka Park Trail extension project was completed.
Performed ball field infield renovation on Ta-Ha-Zouka Park
field’s #A & #B.
Purchased a new replacement pickup.
Purchased a new replacement large 4-Wheel Drive riding
mower with cab and snow blade.
Purchased 12 new aluminum picnic tables for Ta-Ha-Zouka
Park and Central Park.
Replaced the large entrance sign to Ta-Ha-Zouka Park at the
Highway 81 North entrance.
Installed shade sales over the picnic table pad behind the
Elkhorn Lodge for needed shade.
Installed five fire rings at the Ta-Ha-Zouka Park campground.
Worked with local groups to install a large steel structure to
cover the Skyview Lake Park stage concrete pad and improve
the electrical service to the stage area.
Reallocated the Skyview Lake Park sidewalk/trail improvement
to two other trail projects. Work on the 4th & Elm/YMCA area
trail has been started and the Flood Control to Bluff Avenue
trail has been awarded with work to start soon.
Total exterior renovation of the Veterans Memorial baseball
field maintenance building.
Armor Coated gravel roads at the Ta-Ha-Zouka Park youth
complex and dog park areas and some areas at Skyview Park.
CITY OF NORFOLK, NE
PARK MAINTENANCE
2-25
•
•
Refurbished and restored a donated commercial mobile
barbeque grill for use at Veterans Memorial concession stand
for large events.
Assisted with the completion of the “Little Sister of Liberty”
statue restoration project and re-dedication at Central Park.
Workload:
Trash Runs
Mowing Cycles
Snow Removal
Operations
Games on Sports Fields
Service Requests
Completed
Auditorium Events
Goals for 2014-2015
•
•
•
•
•
•
•
•
•
•
Study feasibility of where/how to fund additional soccer
facilities.
Resurface tennis courts at the 4th Avenue and Elm Street courts.
Perform window trim painting on the City Auditorium. (Mayor
and City Council Goal #6)
Perform a City Auditorium Re-Use and Site Study. (Mayor
and City Council Goal #6)
Purchase a new replacement large 4-Wheel Drive riding mower
with cab, snow blade and rotary broom.
Purchase 12 new aluminum picnic tables for Ta-Ha-Zouka Park.
Design and install a new Disc Golf course sign for Skyview
Park.
Work on design and completion of a trail along McKinley
Avenue which will connect to the new Ta-Ha-Zouka Park trail
along the Elkhorn River that was completed in 2014. (Mayor
and City Council Goal #1)
Completion of the Southwest Trail Loop. (Mayor and City
Council Goal #1)
Connect the Ta-Ha-Zouka Park adult complex to the City sewer
system located nearby at the intersection of 5th Street and
McKinley Avenue. (Mayor and City Council Goal #4)
Performance Measures
2012-2013 2013-2014
Actual
Estimated
Demand:
Number of Parks
Park Acres
Miles of Sidewalks
Sports Fields
13
421.6
9.7
21
13
421.6
11.4
23
Effectiveness:
Quality of Service
Complaints
Service Requests
Completed within 3 days
Trash Removed from
Parks (tons)
104
29
104
30
104
30
18
1,616
15
1,651
15
1,651
502
17
502
21
502
21
6
7
6
98%
98%
98%
69
69
69
Park Personnel Roster
Position
Wage
Grade
22
FY
11-12
1
FY
12-13
1
FY
13-14
1
Park & Building Maintenance
Superintendent
Park Supervisor
19
1
1
Facilities Technician
15
1
1
Park Caretaker
12
5
6
Maintenance Worker
11
0
0
Seasonal Park Caretaker
5
12
12
Total
20
21
Three Seasonal Park Caretaker positions were replaced with one
Caretaker position.
2014-2015
Estimated
1
1
6
1
12
22
full-time
FY
14-15
1
1
1
7
1
9
20
Park
Current Budget Issues
Personnel: The $21,294 or 2.47% increase in personnel costs
includes normal merit pay increases, and a 2% cost-of-living
increase. The personnel costs are also impacted by an increase
in health insurance costs and a decrease in workers
compensation insurance.
13
421.6
11.9
23
CITY OF NORFOLK, NE
PARK MAINTENANCE
2-26
Capital Outlay: Park Capital Outlay decreased $88,700 or
49.83% over the previous year. Park machinery and equipment
includes a 6’ front end mower for $20,000, a sweeper
attachment for $3,500, computer for $1,800, trash carts for
$2,000, and 12 picnic tables for $6,000. Infrastructure items
include: $21,000 for park/playground updates, $20,000 for
landscape/hardscape improvements, $5,000 for veterans
memorial improvements, $5,000 for park signage, and $5,000
for shoreline improvements.
Significant changes to other categories: Operating Supplies and
Materials increase by $12,299 or 24.02% due to increases in
uniforms, fuel, paint, lumber, and other operating supplies and
material, which is partially offset by a decrease in minor tools.
Other Operating Costs increase by $3,000 or 18.40% due to an
increase in garbage fees. Utilities and Maintenance increases
$77,482 or 22.74% due to the addition of $25,000 for
auditorium tuck pointing and increases in electricity, gas, water
and sewer, and machinery and vehicle maintenance costs, which
are partially offset by a decrease in building, ground and plant
maintenance costs. Legislative Affairs decrease $313 or 4.74%
due to a decrease in travel and conference costs. Other
Administration and Overhead increases by $30,275 or 192.67%
due to budgeting $25,000 for an auditorium re-use and site
study and for recreational events.
CITY OF NORFOLK, NE
PARK MAINTENANCE
2-27
DIVISION EXPENDITURE BUDGET SUMMARY
Description
Personnel Costs
Operating Supplies & Materials
Other Operating Costs
Utilities & Maintenance
Legislative Affairs
Other Admin. & Overhead
Gov't Subsidies & Transfers
Capital Outlay
Total Expenditures
DIVISION CODE: 227
2011-2012
Actual
682,850
40,840
15,565
288,455
2,242
16,788
12,500
145,667
2012-2013
Actual
716,194
44,532
36,058
400,833
2,067
13,709
12,500
249,657
2013-2014
Estimated
795,059
47,078
10,700
361,628
2,150
14,619
12,500
125,499
2013-2014
Budget
862,216
51,202
16,300
340,663
6,602
15,713
12,500
178,000
2014-2015*
Budget
883,510
63,501
19,300
393,145
6,289
45,988
12,500
89,300
1,204,907
1,475,550
1,369,233
1,483,196
1,513,533
Gov't Subsidies
& Transfers
Other Admin.
0.83%
& Overhead
3.04%
Expenditure History
1,600,000
Dollar
Increase
(Decrease)
21,294
12,299
3,000
52,482
(313)
30,275
(88,700)
30,337
Percent
Increase
(Decrease)
2.47%
24.02%
18.40%
15.41%
(4.74%)
192.67%
(49.83%)
2.05%
Capital Outlay
5.89%
2014-2015 Budget
Legislative
Affairs
0.42%
1,400,000
Dollars
1,200,000
1,000,000
Utilities &
Maintenance
25.98%
800,000
600,000
Personnel
Costs
58.36%
400,000
200,000
-
Other
Operating
Costs
1.28%
2011-2012 2012-2013 2013-2014 2013-2014 2014-2015
Actual
Actual
Budget
Estimated
Budget
Fiscal Year
Operating
Supplies &
Materials
4.20%
CITY OF NORFOLK, NE
*Auditorium budget merged with Park Maintenance budget beginning FY 13-14.
2-28
PARK MAINTENANCE
Mission Statement
To provide decent, safe and quality housing to Norfolk’s low to
moderate income families and to promote adequate and affordable
housing, economic opportunity and a suitable living environment
free from discrimination.
Services
•
•
•
Description of Division
To administer a Housing and Urban Development (HUD) Rental
Assistance Program, prepare grant applications for HUD rental
assistance funding for very low income families, supervision of
owner rehabilitation funding for repairs and refurbishment of homes
for low income families, supervision of rental rehabilitation
program for second story downtown and other rental rehabilitation
units in the community. Ownership and management of a 52 unit
apartment complex in downtown Norfolk, as well as a tax credit 24
unit complex in Meadow Ridge. Management of 14 homes that are
Tax Credit Rent-to-Own in Woodland Park.
•
•
•
•
Accomplishments for 2013-2014
•
Housing Organizational Chart
•
CITY ADMINISTRATOR
•
HUMAN RESOURCES DIRECTOR
•
HOUSING DIRECTOR
•
•
•
HOUSING
DEVELOPMENT
MANAGER
HOUSING
COORDINATOR
•
•
CLIENT
SERVICES
SPECIALIST (2)
Upgrade and enhance housing rental assistance and
rehabilitation programs
Work closely with social agencies
Availability to entrepreneurs, builders, developers, and
homebuyers for direction and advice
Prepare and submit grants for rental assistance and owner
rehabilitation
Knowledge of Housing Quality Standards
Rental Agency – Apartments and Commercial Space
Increase/improve housing stock in the community both
independently and through partnerships
ACCOUNTING
SPECIALIST (.75)
•
Maintained the quota of serving 254 families in the rental
assistance program or utilizing the maximum funding provided
by HUD.
Continued assisting with the Community Revitalization (CR)
grant.
Worked with the National Association of Housing
Redevelopment Officials (NAHRO), Congress and the Senate
on Legislative advocacy to keep our housing programs funded.
Maximized utilization of federal funding to serve the most
people in the community (100% expected.)
Maintained nearly 100% occupancy in Meadow Ridge Estates.
Maintained occupancy of commercial space at the Kensington.
Built homes with re-use money associated with the CR
program.
Maintained nearly 100% occupancy for the Royal Oaks Estates
homes in Woodland Park.
Began work with owners on the Rental Rehabilitation Grant for
the downtown.
Worked with homeowners on the Owner Rehabilitation Grant to
improve the housing quality of homes in the community with
the grant that was awarded to the City.
CITY OF NORFOLK, NE
HOUSING
2-29
Disabled
Total
Goals for 2014-2015
•
•
•
•
•
•
•
•
Attempt to maintain the quota of 254 families in the rental
assistance program in spite of substantially decreased funding.
Continue our portion of assisting with the Community
Revitalization portion of the grant. This grant works with
owners to rehabilitate their rental units.
Continue to work with National Association of Housing
Redevelopment Officials (NAHRO), Congress and the Senate
on Legislative advocacy to keep our housing programs fully
funded.
Utilize our funding in the best way possible to maximize the
number of families we can assist with rent.
Continue our high occupancy rates at the Kensington, Royal
Oaks Estates and Meadow Ridge Estates.
Maintain occupancy of commercial space at the Kensington.
Continue the owner rehabilitation program with any re-use
funds that become available.
Work with Landlords in the Rental Rehabilitation program who
will be receiving funding for 2nd story rentals in the downtown.
Performance Measures
2012-2013 2013-2014
Actual
Estimated
Demand:
# of Landlords
98
Average # of Households:
White
196
Black
11
Hispanic
16
Native American
/Alaskan Native
3
Other
1
Total
227
Average # of Households:
Family
117
Elderly
15
93
216
12
15
189
16
15
2
1
246
5
1
226
117
27
117
19
102
246
90
226
235
221
220
544
528
520
Productivity:
Average # of New Leases
Average # of Inspections
51
292
60
300
60
290
Effectiveness:
# of Families Leaving the
Assistance Program
63
65
65
Workload:
Average Households
Assisted Monthly
Average # of People
Assisted Monthly
Housing Personnel Roster
Position
Housing Director
Housing Development Manager
Housing Coordinator
Housing Specialist
Accounting Specialist
Client Services Specialist
Total
2014-2015
Estimated
93
95
227
Wage
Grade
22
19
17
15
13
12
FY
11-12
1
1
1
1
0.75
1
5.75
FY
12-13
1
1
1
1
0.75
1
5.75
FY
13-14
1
1
1
1
0.75
1
5.75
FY
14-15
1
1
1
0
0.75
2
5.75
Reclassified Housing Specialist to Client Services Specialist.
Current Budget Issues
Personnel: The $22,868 or 5.04% decrease in personnel costs is
due to the long time Housing Director leaving and
reorganizing/hiring personnel at a lower pay scale. Personnel
costs also include normal merit pay increases and a 2% cost-ofliving increase. The personnel costs are also impacted by an
increase in health insurance costs and a decrease in workers
compensation insurance.
CITY OF NORFOLK, NE
HOUSING
2-30
Capital Outlay: Capital Outlay budgeted for this year includes:
$500 for file cabinets, $1,200 for desktop scanners, $1,800 for
automated electronic defibrillator, $5,200 for new office
windows, $3,000 for Painting/wallpaper for offices, $600 for a
typewriter, and $1,800 for a computer.
Significant changes to other categories: The Housing budget is
primarily personnel costs and operating costs in the form of
supplies, as well as typical office supplies such as paper,
pencils, etc. Utilities and Maintenance increases $1,056 or
13.72% due to increases in building, ground, and plant
maintenance, machinery and vehicle maintenance, office
equipment maintenance, and communication equipment
maintenance costs. Legislative Affairs increase $1,777 or
16.70% due to increases in travel and conference, and dues and
publications. Other Administration and Overhead increases
$1,245 or 3.21% due to increases in postage, office supplies,
legal notices and advertising and other professional fees. The
community housing study for $25,000 is being rebudgeted in
FY 2014-2015 due to not having time to complete in FY 20132014.
CITY OF NORFOLK, NE
HOUSING
2-31
DIVISION EXPENDITURE BUDGET SUMMARY
Description
Personnel Costs
Operating Supplies & Materials
Utilities & Maintenance
Legislative Affairs
Other Admin. & Overhead
Capital Outlay
DIVISION CODE: 366
2011-2012
Actual
412,948
1,114
2,163
2,717
4,824
2,830
2012-2013
Actual
425,806
959
3,152
1,418
4,450
11,826
2013-2014
Estimated
450,031
1,150
3,950
2,800
7,250
5,800
2013-2014
Budget
450,031
1,891
7,695
10,639
38,742
6,800
2014-2015
Budget
427,339
1,891
8,751
12,416
39,987
14,100
Dollar
Increase
(Decrease)
(22,692)
1,056
1,777
1,245
7,300
Percent
Increase
(Decrease)
(5.04%)
13.72%
16.70%
3.21%
107.35%
426,596
447,611
470,981
515,798
504,484
(11,314)
(2.19%)
Total Expenditures
Operating
Supplies &
Materials
0.37%
Expenditure History
2014-2015 Budget
Utilities &
Maintenance
1.73% Legislative
Affairs
2.46%
600,000
500,000
Other Admin.
& Overhead
7.93%
Dollars
400,000
300,000
Capital Outlay
2.79%
200,000
100,000
2011-2012 2012-2013 2013-2014 2013-2014 2014-2015
Actual
Actual
Budget
Estimated
Budget
Fiscal Year
Personnel Costs
84.72%
CITY OF NORFOLK, NE
HOUSING
2-32
Mission Statement
To provide quality athletic and recreational programs and facilities,
including two municipal pools, and to improve aesthetics by
maintaining various flower beds in the City parks.
•
•
Payroll
Organize operations of the concession stand at Veterans
Memorial Field
Accomplishments for 2013-2014
Description of Division
To provide recreational programs for adults and children, operate
the City's swimming pools, maintain flowerbeds, prepare and
distribute employee monthly newsletter, maintain the employees’
Section 125 Plan and prepare payroll for the City.
•
•
•
•
Recreation Organizational Chart
•
CITY ADMINISTRATOR
Moved all swim lessons to AquaVenture which allowed an
increase in the number of group and private lessons offered.
Organized staff and equipment for the concession stand at the
Ta-Ha-Zouka baseball fields.
Worked with computer programmers on a new payroll program.
Provided AED training for waterpark staff.
Continued to add new activities to AquaVenture – Family
Movie Night, ½ Price evenings on Wednesdays, Hamster Balls.
Goals for 2014-2015
HUMAN RESOURCES DIRECTOR
•
•
RECREATION COORDINATOR
•
•
FACILITIES MANAGER
•
•
PART-TIME SEASONAL RECREATION
PROGRAM STAFF
•
•
•
•
•
•
•
Create additional activities for AquaVenture to include after
hour swim parties, various swim classes, etc.
Continue to train and hire quality staff to operate AquaVenture.
Continue to improve on flower beds throughout the City parks.
Work with staff schedules to increase the number of swim
lessons offered, both group and private lessons.
Provide in-service training for the waterpark staff.
Continue to train and learn all the new functions of the new
payroll system.
Performance Measures
2012-2013 2013-2014
Actual
Estimated
Services
Plan, plant and maintain flowerbeds in City parks
Organize and provide all recreation programs for youth and
adults
Operate the municipal swimming pools
Prepare and distribute monthly employee newsletter
Book reservations for cabins at Ta-Ha-Zouka Park
Schedule events in the auditorium
Maintain employees’ Section 125 Plan
Demand:
Swimming Pool Single
Passes
Swimming Pool Family
Passes
Quantity of City Park
Flower Beds
2014-2015
Estimated
252
215
225
429
418
450
36
32
32
CITY OF NORFOLK, NE
RECREATION
2-33
Downtown:
Potts
Medians beds
Sidewalk beds
Current Budget Issues
60
5 blocks
7 blocks
60
5 blocks
7 blocks
60
5 blocks
7 blocks
17
21
20
165
209
225
Auditorium Events
Scheduled
Ta-Ha-Zouka Park Cabin
Reservations
Open
Air
Shelter
Reservations
26
Workload:
Men’s Basketball Teams
Co-ed Volleyball Teams
Woman’s Volleyball
Teams
Swimming Pool Lesson
Participants
Private Swim Lessons
Productivity:
Swimming Pool
Personnel Costs
Personnel Costs to
Maintain Flower Beds
30
Personnel: The $7,183 or 1.20% decrease in personnel costs is
due to a decrease in summer youth programs, which is offset by
normal merit pay increases and a 2% cost-of-living increase.
The personnel costs are also impacted by an increase in health
insurance costs and a decrease in workers compensation
insurance.
Capital Outlay: The capital outlay costs include $7,000 for
PCs/Registers and Ipads for the aquatic facility.
35
20
16
17
19
20
20
27
27
28
591
441
630
425
650
475
$215,250
$230,000
$250,000
$12,732
$14,000
$17,600
Significant changes to other categories: The $1,600 or 24.62%
increase in Operating Supplies and Materials is due to increases
in uniforms and other operating supplies and materials for the
aquatic facility. The $19,850 or 74.48% increase in Other
Operating Costs includes an increase in recreation program
expenses. The $560 or 15.14% increase in Legislative Affairs is
due to additional training costs for staff. The $5,000 or 3.45%
increase in Other Administration and Overhead is due to
additional concession stand costs related to the aquatic facility.
Recreation Personnel Roster
Position
Recreation Coordinator
Aquatics Manager
Facilities Manager
Total
Wage
Grade
16
12
9
FY
11-12
1
0.67
0
1.67
FY
12-13
1
0.67
0
1.67
FY
13-14
1
0
1
2
FY
14-15
1
0
1
2
CITY OF NORFOLK, NE
RECREATION
2-34
DIVISION EXPENDITURE BUDGET SUMMARY
DIVISION CODE: 411
2011-2012
Actual
364,121
5,101
15,351
(242)
69,848
-
Description
Personnel Costs
Operating Supplies & Materials
Other Operating Costs
Utilities & Maintenance
Legislative Affairs
Other Admin. & Overhead
Total Capital Outlay
2012-2013
Actual
366,616
3,424
11,627
690
74,019
3,554
2013-2014
Estimated
474,385
5,618
22,425
750
3,442
122,357
-
2013-2014
Budget
598,184
6,500
26,650
1,000
3,698
145,125
4,000
2014-2015
Budget
591,001
8,100
46,500
1,000
4,258
150,125
7,000
459,930
628,977
785,157
807,984
454,179
Total Expenditures
Expenditure History
Legislative
Affairs
0.53%
900,000
800,000
Dollar
Increase
(Decrease)
(7,183)
1,600
19,850
560
5,000
3,000
22,827
Percent
Increase
(Decrease)
(1.20%)
24.62%
74.48%
15.14%
3.45%
75.00%
2.91%
2014-2015 Budget
Other Admin. Total Capital
Outlay
& Overhead
0.87%
18.58%
Utilities &
Maintenance
0.12%
700,000
Dollars
600,000
Other
Operating
Costs
5.76%
500,000
400,000
300,000
200,000
Operating
Supplies &
Materials
1.00%
100,000
2011-2012 2012-2013 2013-2014 2013-2014 2014-2015
Actual
Actual
Budget
Estimated
Budget
Personnel
Costs
73.14%
Fiscal Year
CITY OF NORFOLK, NE
RECREATION
2-35
Mission Statement
To serve as a resource center for information, education, culture,
and recreation.
Services
•
Description of Division
Collect, organize, make accessible and disseminate both traditional
printed materials and a wide variety of contemporary print and nonprint resources.
•
Organizational Chart
CITY
ADMINISTRATOR
•
HUMAN
RESOURCES
DIRECTOR
The library encourages lifelong learning by providing citizens
with access to quality informational and recreational materials
on a wide variety of subjects and in a variety of formats. This
information comes from print books, electronic resources,
DVDs, CDs, newspapers, magazines and includes the
computers the library provides for the public.
The library provides educational and cultural programs for all
ages. Programs for children encourage early literacy skills and
support their educational development as they grow. Programs
for adults cover a variety of educational, historical and specialty
topics to help citizens pursue their interests.
With assistance from highly-trained library staff, the library
helps citizens find information, access the internet, answer
general information questions, provide computer training, and
provide assistance with genealogy and historical research.
Accomplishments for 2013-2014
LIBRARY
DIRECTOR
•
REFERENCE
SYSTEMS
ASSISTANT
LIBRARIAN
I
CIRCULATION
SUPERVISOR
SECURITY
MONITOR/
CLERK (.64)
•
LIBRARIAN I
SECRETARY
I
•
•
•
REFERENCE
LIBRARY
ASSISTANT
(2)
LIBRARY
TECHNICIAN I
LIBRARY
ASSISTANT
(.5)
LIBRARY
ASSISTANT I
Completed the Space Needs Study and worked at educating the
public about the space needs of the library.
Began the digitization of the library’s microfilm collection.
Increased programming offerings and diversity, including
adding monthly computer skills classes.
Updated the library’s strategic plan and several library policies.
Replaced 14 Public PC’s, including adding 2 new laptops for
patrons.
Goals for 2014-2015
LIBRARY
ASSISTANT
(.74)
LIBRARY
ASSISTANT
I (2)
•
LIBRARY
ASSISTANT II
•
•
•
LIBRARY
TECHNICIAN
(.5)
Replace 7 Staff PCs.
Continue to modernize the library by accepting credit card
payments and introducing a print management station.
Continue preservation of the library microfilm collection.
Continue to explore possible funding sources for a library
renovation and expansion. (Mayor and City Council Goal #7)
CITY OF NORFOLK, NE
LIBRARY
2-36
Performance Measures
2012-2013
Actual
Demand:
Population Served
Library Card Holders
%Card Holders-Norfolk
% Card Holders-Other
Open Hours Per Week
Open Hours Per Year
Annual Attendance
Annual Program
Attendance
Children’s Programs
Adult Programs
Workload:
Adult Circulation/Year
Juvenile Circulation/Year
Total Circulation/Year
Reference Question/IT
Instruction
Patron Internet Uses
Children’s Programs
Adult Programs
Material Items Added
Material Items Deleted
Library Personnel Roster
2013-2014
Estimated
24,332
14,969
75
25
63
3,136
148,090
24,322
15,505
70
30
63
3,136
148,000
24,322
15,500
70
30
63
3,136
148,000
11,124
9,519
1,605
12,000
9,500
2,500
11,000
9,500
1,500
191,903
101,608
293,511
192,000
102,000
294,000
192,000
102,000
294,000
21,495
26,771
295
107
22,610
12,152
21,000
27,000
295
100
22,000
12,000
21,000
27,000
295
100
22,000
12,000
12.1
93.6
12.1
94
12.1
94
6.9
8.5
7
8.5
7
8.5
24
24
24
Productivity:
Items Circulated per Capita
Circulations/Hour
Reference Transactions/
Hour
Internet Use/Hour/ Station
Effectiveness:
Public Internet Work
Stations
Position
2014-2015
Estimated
Library Director
Reference Systems Assistant
Librarian I
Circulation Supervisor
Library Technician I
Library Technician
Secretary I
Library Assistant II
Reference Library Asst.
Library Assistant I
Library Assistant I
Security Monitor/Clerk
Library Assistant
Total
Wage
Grade
24
19
17
14
14
11
10
10
10
10
8
7
6
FY
11-12
1
1
2
1
1
0.5
1
1
2
.33
2
0.64
1.63
15.1
FY
12-13
1
1
2
1
1
0.5
1
1
2
.33
2
0.64
1.63
15.1
FY
13-14
1
1
2
1
1
0.5
1
1
2
1
2
0.64
1.24
15.38
FY
14-15
1
1
2
1
1
0.5
1
1
2
1
2
0.64
1.24
15.38
Current Budget Issues
Personnel: The $15,526 or 1.67% increase in personnel costs
includes normal merit pay increases, and a 2% cost-of-living
increase. The personnel increase is also impacted by an
increase health insurance costs and a decrease in workers
compensation insurance
Capital Outlay: The Capital budget consists of $12,600 for
replacement of public PC’s, $8,000 for server for digitized
microfilm, and $7,000 for print management station.
Significant changes to other categories: The $21,028 or 8.39%
increase in Operating Supplies and Materials is due to an
increase in library materials. The $1,197 or 1.72% increase in
Utilities & Maintenance is due to a more realistic estimate of
actual natural gas, building ground and plant maintenance, and
office equipment maintenance costs. The $1,414 or 3.47%
increase in Legislative Affairs is due to increases in public
relations and travel and conference, which is partially offset by
a decrease in dues and publications. The $4,813 or 5.30%
increase in Other Administration & Overhead is due to
budgeting credit card payment fees and increasing microfilm
digitization, which is partially offset by a decrease in computer
service costs.
CITY OF NORFOLK, NE
LIBRARY
2-37
DIVISION EXPENDITURE BUDGET SUMMARY
Description
Personnel Costs
Operating Supplies & Materials
Other Operating Costs
Utilities & Maintenance
Legislative Affairs
Other Admin. & Overhead
Capital Outlay
Total Expenditures
DIVISION CODE: 444
2011-2012
Actual
821,421
208,330
540
71,025
23,033
62,868
18,871
2012-2013
Actual
848,440
225,386
540
73,003
21,776
59,252
60,639
2013-2014
Estimated
928,607
240,000
540
64,200
32,600
110,482
25,800
2013-2014
Budget
929,281
250,572
600
69,509
40,725
90,889
26,800
2014-2015
Budget
944,807
271,600
600
70,706
42,139
95,702
27,600
Dollar
Increase
(Decrease)
15,526
21,028
1,197
1,414
4,813
800
Percent
Increase
(Decrease)
1.67%
8.39%
1.72%
3.47%
5.30%
2.99%
1,206,088
1,289,036
1,402,229
1,408,376
1,453,154
44,778
3.18%
2014-2015 Budget
Expenditure History
Legislative
Affairs
2.90%
1,600,000
Capital Outlay
1.90%
Utilities &
Maintenance
4.87%
1,400,000
1,200,000
1,000,000
Dollars
Other Admin.
& Overhead
6.59%
Other
Operating
Costs
0.04%
800,000
600,000
400,000
200,000
-
Operating
Supplies &
2011-2012 2012-2013 2013-2014 2013-2014 2014-2015
Materials
Actual
Actual
Budget
Estimated
Budget
18.69%
Personnel
Costs
65.01%
Fiscal Year
CITY OF NORFOLK, NE
LIBRARY
2-38
DIVISION EXPENDITURE BUDGET SUMMARY
Description
Personnel Costs
Operating Supplies & Materials
Other Operating Costs
Utilities & Maintenance
Other Admin. & Overhead
Total Expenditures
DIVISION CODE: 450
2011-2012
Actual
67,655
659
580
18,057
-
2012-2013
Actual
62,480
540
55
20,460
72
86,951
83,607
2013-2014
Estimated
-
2013-2014
Budget
-
2014-2015*
Budget
-
-
-
Dollar
Increase
(Decrease)
-
Percent
Increase
(Decrease)
-
Expenditure History
100,000
90,000
80,000
Dollars
70,000
60,000
50,000
40,000
30,000
20,000
10,000
2011-2012 Actual
2012-2013 Actual
2013-2014 Budget
2013-2014
Estimated
2014-2015 Budget
Fiscal Year
CITY OF NORFOLK, NE
*Auditorium budget merged with Park Maintenance budget beginning FY 13-14.
2-39
AUDITORIUM
Mission Statement
To support a higher quality of life through public education, loss
prevention, and service response.
Services
•
Description of Division
To respond to community needs in the areas of fire prevention, fire
suppression, emergency medical and rescue services, emergency
management, planning and zoning, electrical, mechanical, general
construction, health, environmental inspections, and public
education.
•
•
•
Fire Organizational Chart
•
CITY ADMINISTRATOR
•
FIRE CHIEF
ASST. CHIEF
OPERATIONS
ASST. CHIEF
PREVENTION
ADMINISTRATIVE
SECRETARY
•
Fire Prevention -- Enforce the Fire Codes in the interest of the
community
Fire Suppression -- Locate, confine, and extinguish fires or
explosions, and to control and eliminate other hazardous
conditions
Emergency Medical Services -- Respond and provide
emergency medical care and transport of patients
Planning and Zoning -- Deliver zoning, subdivision, and related
services to the public by administering planning commission
and zoning programs
Prevention and Codes -- Assist contractors, home builders, and
general public with building, zoning, fire prevention, health, and
other code concerns
Public Education -- Delivery of safety information to the
community in order to develop awareness and skills to prevent
hazardous situations and reduce injury and damage in
emergencies
Hazardous Materials Response – Technical level response to
release of hazardous materials
RESERVES
FIRE MARSHAL
Accomplishments for 2013-2014
FIRE CAPTAIN (3)
BUILDING
OFFICIAL
•
•
FIRE LIEUTENANT
(3)
HEALTH
OFFICIAL
FIRE FIGHTER/
INSPECTOR (3)
ELECTRICAL
INSPECTOR
•
•
FIRE FIGHTER (18)
PLUMBING/MECH.
INSPECTOR
•
•
PERMITS
TECHNICIAN
•
Continued strategic planning process.
Performed internal and external communications improvements:
Reviewed radio and other electronic communications.
Reviewed staff and other internal communication loops and
methods, and
Reviewed Fire Division communications within our
community.
Conducted joint mutual aid drill with mutual aid towns.
Provided excellent customer service while providing
exceptional service to the community.
Provided critical support for the Community Redevelopment
project.
Maximized Fire division resources to provide the best service.
Completed specifications for a new city pumper.
CITY OF NORFOLK, NE
FIRE
2-40
Goals for 2014-2015
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
Performance Measures
Continue strategic planning process.
Perform internal and external communications improvements:
Review radio and other electronic communications capabilities,
Review staff and other internal communication loops and
methods, and Review Fire Division communications within our
community.
Conduct joint mutual aid drill with mutual aid towns.
Complete a SOG review and Stand Down for Safety Seminar.
Complete a Reserve Recruitment and Initial Recruit class.
Begin Fire Fighter 2 course curriculum.
Implement CPAP Patient Care Protocols.
Review New AHA guidelines and consider implementation.
Enhance performance measurement data collection.
Evaluate building infrastructure and identify and complete
needed improvements.
Provide excellent customer service while providing exceptional
service to the community.
Provide critical support for the Community Redevelopment
project.
Maximize Fire division resources to provide the best service.
Place into service a new city fire pumper.
Complete specifications and order a new ambulance.
Begin planning and specifications for a new rural fire tanker.
Complete and implement a new community comprehensive plan
for planning and zoning. (Mayor and City Council Goal #8)
Adopt and implement the 2015 Edition of the International
Building Code Series.
Study and evaluate the emergency response staffing levels for
the community.
Apply for Federal grant to partially pay for SCBA replacement.
Demand:
City Population
Rural District
Population
Total Geographical
Area Served
City Area
Rural Area
Mutual Aid Area
Workload:
Total # of
Responses
Emergency Medical
Calls
# of Patients
Encountered
# of Trauma
Patients
# of Medical
Patients
Fire Calls
Structure Fires
% Contained to
Room of Origin
% Contained to
Structure of Origin
Wildland Fires
Hazardous Material
Calls
# of Level 1 Call
Backs
# of Level 2 Call
Backs
# of Citizens Who
Toured the Fire
Station or attended
classes
2012-2013
Actual
2013-2014
Estimated
2014-2015
Estimated
24,210
24,500
24,500
4,950
4,950
4,950
111
10.5
100.5
1,345
111
11
100
1,345
111
11
100
1,345
2,264
2,275
2,280
1,941
1,960
1,960
2,195
2,200
2,200
363
520
370
1,941
323
36
1,960
340
35
1,960
340
35
67%
60%
60%
100%
30
100%
45
100%
45
32
10
20
66
40
35
64
65
65
1,021
830
1,000
CITY OF NORFOLK, NE
FIRE
2-41
Public Education
(Student Contact)
Valuation of
Fees/Building
Permits Issued
Building Permits
Issued
# of Inspection
Requests
# of Burning
Permits Issued
Productivity:
Total Training
Hours
Average Training
Hours per Fire
Fighter
Feet of Hose
Maintained
# of Pumps Tested
& Maintained
# of Warning Sirens
Tested &
Maintained
# of Preemption
Devices Maintained
# of SCBA Tested
and Maintained
# of Emergency
Vehicles
Maintained
# of Defibrillators
Maintained
Effectiveness:
% of Established
Patient IV’s
% of Established
Endotracheal Tubes
% of Misplaced
6,500
6,100
$34,738,632
$34,200,000
$35,000,000
388
400
400
5,749
347
186 Patio
Permits
5,800
250
5,800
300
8,286
8,500
Endotracheal Tubes
Average Response
Time per Call
# of Incidents with
1st Arriving Units
within 5 minutes
% of Total
Valuation of
Protected Property
Dollar Amount Loss
Due to Fire
Average Years of
Service of
Employees
6,700
8,500
220
220
25,250
25,250
25,250
6
6
6
10
10
10
80
80
80
54
55
55
22
22
22
8
8
8
0
0
4:19
4:30
4:30
1,770
78%
1,820
80%
1,824
80%
$35,575,223
$10,000,000
$667,300
$500,000
$500,000
13
14
14
$15,000,000
Fire Personnel Roster
Position
200
0
Fire Chief
Prevention Manager
Fire Operations Manager
Fire Captain
Shift Commander
Fire Prevention Officer
Building Official
Health Inspector
Fire Marshal
Electrical Inspector
Building Inspector
Fire Lieutenant
Rescue Coordinator
Fire Fighter/Inspector
Fire Fighter
Permit Technician
Administrative Secretary
Total
Wage
Grade
28
24
24
20
20
19
19
19
19
19
19
18
18
17
15
13
13
FY
11-12
1
1
1
0
3
1
1
1
1
1
1
0
3
3
18
1
1
38
FY
12-13
1
1
1
3
0
0
1
1
1
1
1
3
0
3
18
1
1
37
FY
13-14
1
1
1
3
0
0
1
1
1
1
1
3
0
3
18
1
1
37
FY
14-15
1
1
1
3
0
0
1
1
1
1
1
3
0
3
18
1
1
37
Current Budget Issues
83
90
85
85
85
85
Personnel: The $65,276 or 2.00% increase in personnel
costs includes normal merit pay increases and a 2% costof-living increase. Personnel costs are also impacted by
CITY OF NORFOLK, NE
FIRE
2-42
changes in workers compensation insurance and health
insurance costs.
Capital Outlay: This year’s capital outlay purchases reflect
routine equipment replacement. A prudent replacement
schedule of emergency equipment, such as bunker gear
allows the division to protect the personnel with up to date
equipment. The capital outlay includes $35,000 for
window replacement, $35,000 for bunker gear, $7,000 for
hose replacement, $16,700 for computers, $25,000 for
inspector vehicle, $1,800 for Honda generator, $10,000 for
Lucas 2 CPR compressor battery, $1,500 for Rescue
Randy mannequin, $3,000 for plat drawer, $3,100 for
Hotsy hot water power washer, $15,000 for radios, $9,600
for wellness equipment, $25,701 for power cot load,
$12,000 for Kawasaki Mule, $1,600 for washer and dryer,
$5,000 for tablets, $1,400 for QRAE 3, $2,800 for Raelink
Mesh, $10,000 for pre-emption update, $4,000 for
intercom system, and $25,000 for Hurst jaws set.
Significant changes to other categories: Operating
Supplies and Materials increase by $2,882 or 4.97% due to
increases in fuel and minor tool costs. Utilities and
Maintenance increase by $16,087 or 7.03% due to
increases in building & ground maintenance, and
machinery and vehicle maintenance costs. Legislative
Affairs increase by $13,375 or 17.24% due to increases in
public relations, travel and conference, and dues and
publications. Other Administration and Overhead
increases by $17,715 or 12.29% due to an increase in
professional fees. Government Subsidies and Transfers
decrease $78,018 or 68.56% due to the Fire Station No. 2
bond reaching maturity.
CITY OF NORFOLK, NE
FIRE
2-43
DIVISION EXPENDITURE BUDGET SUMMARY
Description
Personnel Costs
Operating Supplies & Materials
Other Operating Costs
Utilities & Maintenance
Legislative Affairs
Other Admin. & Overhead
Gov't Subsidies & Transfers
Capital Outlay
DIVISION CODE: 530
2011-2012
Actual
2,984,114
48,771
1,157
94,051
51,698
74,974
128,289
71,018
2012-2013
Actual
3,044,710
49,970
1,172
128,757
58,532
72,145
120,620
99,528
2013-2014
Estimated
3,043,856
38,751
1,200
174,446
52,000
119,000
113,794
140,000
2013-2014
Budget
3,264,488
58,036
1,750
228,795
77,574
144,120
113,794
146,300
2014-2015
Budget
3,329,764
60,918
1,750
244,882
90,949
161,835
35,776
250,201
3,454,072
3,575,434
3,683,047
4,034,857
4,176,075
Total Expenditures
Operating
Supplies &
Materials
2014-2015 Budget 1.46%
Expenditure History
Dollar
Increase
(Decrease)
65,276
2,882
16,087
13,375
17,715
(78,018)
103,901
Percent
Increase
(Decrease)
2.00%
4.97%
7.03%
17.24%
12.29%
(68.56%)
71.02%
141,218
Other
Operating
Costs
0.04%
3.50%
Utilities &
Maintenance
5.86%
Legislative
Affairs
2.18%
4,500,000
4,000,000
3,500,000
Dollars
3,000,000
Other Admin.
& Overhead
3.88%
2,500,000
2,000,000
1,500,000
Gov't Subsidies
& Transfers
0.86%
1,000,000
500,000
2011-2012 2012-2013 2013-2014 2013-2014 2014-2015
Actual
Actual
Budget Estimated Budget
Personnel
Costs
79.73%
Capital Outlay
5.99%
Fiscal Year
CITY OF NORFOLK, NE
FIRE
2-44
Mission Statement
To provide effective and efficient law enforcement services to the
community.
Services
•
•
Description of Division
To effectively prevent and control conduct threatening life and
property, to aid and protect individual and constitutional guarantees,
to identify and resolve conflicts and problems and to create and
maintain security in the community.
•
•
•
•
•
•
Criminal investigation
Traffic enforcement
Accident investigation
Drug enforcement
Crime prevention
Conflict resolution
General assistance to public
Animal control
Police Organizational Chart
•
CITY ADMINISTRATOR
•
•
POLICE CHIEF
•
•
FIELD SERVICES
BUREAU CAPTAIN
PATROL SERGEANT
(4)
SUPPORT SERVICES
BUREAU CAPTAIN
•
•
PROPERTY
CONTROL
OFFICER
•
•
•
CORPORAL
(4)
PATROL
OFFICERS (22)
DISPATCH
SUPERVISOR
•
•
COMMUNITY
SERVICE OFFICER
DISPATCHERS
(11)
•
•
SCHOOL RESOURCE
OFFICER
DETECTIVE
SERGEANT
RECORDS
SUPERVISOR
•
Goals for 2014-2015
SECRETARY I
•
CRIMINAL
INVESTIGATORS
(4)
DRUG/GANG
INVESTIGATORS
(1)
•
ADMINISTRATIVE
SECRETARY
Accomplishments for 2013-2014
Hired and trained (3) police officers.
Filled a detective vacancy.
Reviewed and updated the Division’s general orders.
Reviewed and upgraded Division job descriptions.
Began the heating/ventilation/air conditioning upgrade project.
Completed and submitted request for continued Wireless E911
Funds.
Coordinated the annual National Night Out event.
Continued participation in SNARE Drug Task Force.
Continued as SNARE Drug Tax Force sub-grantee.
Submitted Byrne Formula Grant application for SNARE Task
Force.
Completed tenth year of the School Resource Officer Program.
Received Jail Standards certification.
Maintained compliance with the Juvenile Justice & Delinquency
Act on detention of juveniles.
Completed and submitted proposed Division 2014-2023 CIP.
Completed and submitted proposed 2014-15 budget.
•
Hire and train additional police officers.
Evaluate and select replacement for in-car mobile data
computers.
Complete the heating/ventilation/air conditioning upgrade
project.
CITY OF NORFOLK, NE
POLICE
2-45
•
•
•
•
•
•
•
•
•
Evaluate traffic selective enforcement program.
Initiate development of standard operating procedures.
Maintain response time for Priority I and Priority II calls for
service.
Complete and submit request for continued Wireless E911
funds.
Continue as sub-grantee of the SNARE Drug Enforcement Task
Force.
Receive Jail Standards certification.
Complete 2014 Division Annual Report.
Complete and submit proposed 2015-2016 budget.
Complete and submit proposed Division 2015-24 Capital
Improvement Program budget.
Performance Measures
2012-2013
Actual
2013-2014
Estimated
2014-2015
Estimated
21,180
986
20,700
957
20,100
945
2,040
1,936
514
325
368
2,035
1,894
524
237
399
1,910
2,395
510
315
275
4,328
4,446
4,620
$218.67
$961.87
$253.11
$1,117.13
$269.80
$1,057.12
Demand:
Calls for Service
Accidents
Workload:
Criminal Arrests
Traffic Arrests
Alcohol Arrests
Drug Arrests
Parking Citations
Warning and Defects
Tickets
Productivity:
Cost per Service Call
Cost per Arrest
CITY OF NORFOLK, NE
POLICE
2-46
Mission Statement
To provide legal support services to the Mayor, City Council and
various City departments.
•
•
Description of Division
To plan, direct, and participate in the provision of complex
professional legal services to the Mayor, City Council, City
Administrator, and Department and Division Heads; to perform
administrative work in directing the legal activities of the City; and
to provide policy, technical and administrative support to the
Mayor, City Council and City Administrator.
•
•
•
City Attorney Organizational Chart
•
Accomplishments for 2013-2014
Processed approximately 1,750 County Court complaints
alleging various ordinance violations.
Provided professional legal services to the Mayor, City Council,
City Administrator and Department and Division Heads.
Provided professional legal services to the Norfolk Airport
Authority.
Goals for 2014-2015
Continue effective prosecution of ordinance violations.
Continue to provide professional legal services to the Mayor,
City Council, City Administrator and Department and Division
Heads.
Continue to provide professional legal services to the Norfolk
Airport Authority.
CITY ADMINISTRATOR
Performance Measures
CITY ATTORNEY
Workload:
City Ordinance Code
Violations Processed
2012-2013
Actual
2013-2014
Estimated
2014-2015
Estimated
1,617
1,750
1,750
LEGAL ASSISTANT (2)
•
•
•
•
•
•
•
•
Services
Provide legal assistance to the City Administrator and Mayor
and City Council
Provide legal assistance to the Norfolk Airport Authority
Prosecute municipal code violations
Represent the interest of the City in the conduct of appeals of
municipal code violations and other matters in State and Federal
appellate courts
Prepare legal opinions relating to City matters
Draft ordinances, resolutions, contracts, leases, agreements and
other legal documents
Assist in formulating proposed legislation for enactment by the
Legislature regarding matters of interest to the City
Advise on the City’s legal problems and questions
CITY OF NORFOLK, NE
CITY ATTORNEY
2-47
in records, $10,000 for drug investigator car, $19,266 for
firearm replacement, $1,300 for evidence refrigerator,
$2,200 for photo ID maker system, and $5,000 for water
softener.
Police Personnel Roster
Position
City Attorney
Police Chief
Police Captain
Police Detective Sergeant
Police Sergeant
Police Corporal
Police Detective
School Resource Officer
Police Officer
Dispatch Supervisor
Records Supervisor
Legal Assistant
Administrative Secretary
Community Service Officer
Dispatcher
Secretary I
Property Control Officer
Total
Wage
Grade
32
29
25
21
20
18
17
17
16
16
14
14
13
12
11
10
10
FY
11-12
1
1
2
1
4
4
5
1
20
1
1
2
1
1
11
1
1
58
FY
12-13
1
1
2
1
4
4
5
1
20
1
1
2
1
1
11
1
1
58
FY
13-14
1
1
2
1
4
4
5
1
20
1
1
2
1
1
11
1
1
58
FY
14-15
1
1
2
1
4
4
5
1
22
1
1
2
1
1
11
1
1
60
Significant changes to other categories: Operating
Supplies and Materials increase $21,418 or 14.41% due to
increases in uniforms, fuel costs, and minor apparatus and
tools. Other Operating Costs increase $2,368 or 3.29%
due to an increase in animal control costs. Utilities and
Maintenance increase $5,218 or 3.73% due to increases in
natural gas, building maintenance, and office equipment
maintenance, which are partially offset by decreases in
electricity and machinery and vehicle maintenance.
Legislative Affairs increase $9,907 or 17.03% due to
increases in community services, travel and conference,
and dues and publications. Other Administration &
Overhead increases $11,838 or 7.76% due to increases in
office supplies, and other professional fees.
Added two new Police Officer positions.
Current Budget Issues
Personnel: The personnel costs increase $171,714 or
3.90% due to the addition of two police officers, normal
merit pay increases, and a 2% cost-of-living increase.
Personnel costs are also impacted by changes in health
insurance costs and workers compensation insurance.
Capital Outlay: The capital outlay costs decrease $38,767
or 14.65% and includes: $112,000 for four police cruisers,
$13,500 for three mobile radios, $13,350 for three digital
in-car cameras, $9,800 for four cruiser light bars, $9,100
for Tasers, $9,000 for PC’s, $8,800 for laptops with dock
stations, $1,725 for vehicle consoles, $3,825 for vehicle
barriers, $2,500 for camera for jail hallways, $3,900 for
universal guy for exercise room, $550 for 17” typewriter
CITY OF NORFOLK, NE
POLICE
2-48
DIVISION EXPENDITURE BUDGET SUMMARY
Description
Personnel Costs
Operating Supplies & Materials
Other Operating Costs
Utilities & Maintenance
Legislative Affairs
Other Admin. & Overhead
Capital Outlay
DIVISION CODE: 533
Dollar
Increase
(Decrease)
171,714
21,418
2,368
5,218
9,907
11,838
(38,767)
2011-2012
Actual
3,995,674
114,901
69,114
102,330
29,437
113,731
137,689
2012-2013
Actual
4,116,520
121,034
68,710
95,935
38,747
116,116
74,328
2013-2014
Estimated
4,285,230
143,625
68,784
135,983
48,623
143,875
255,433
2013-2014
Budget
4,403,334
148,627
72,003
139,958
58,186
152,645
264,583
*2014-2015
Budget
4,575,048
170,045
74,371
145,176
68,093
164,483
225,816
4,562,876
4,631,390
5,081,553
5,239,336
5,423,032
183,696
Operating
Supplies &
Materials
3.14%
Other
Operating
Costs
1.37%
Total Expenditures
Percent
Increase
(Decrease)
3.90%
14.41%
3.29%
3.73%
17.03%
7.76%
(14.65%)
3.51%
Expenditure History
6,000,000
*2014-2015 Budget
5,000,000
Utilities &
Maintenance
2.68%
Dollars
4,000,000
Legislative
Affairs
1.26%
3,000,000
2,000,000
Other Admin.
& Overhead
3.03%
1,000,000
2011-2012 2012-2013 2013-2014 2013-2014 *2014-2015
Actual
Actual
Budget
Estimated
Budget
Personnel
Costs
84.36%
Capital Outlay
4.16%
Fiscal Year
CITY OF NORFOLK, NE
POLICE*
*Combined Budget for City Attorney and Police.
2-49
FUND BUDGET SUMMARY
FUND CODE: 101
2011-2012
Actual
2,567,348
2012-2013
Actual
2,583,991
2013-2014
Estimated
2,653,233
2013-2014
Budget
1,637,285
2014-2015
Budget
605,666
Dollar
Increase
(Decrease)
(1,031,619)
Percent
Increase
(Decrease)
(63.01%)
Intergovernmental Revenues
Interest Income
Total Revenue
2,317,573
7,134
2,324,707
2,216,480
714
2,217,194
2,363,918
3,763
2,367,681
2,350,000
2,200
2,352,200
2,350,000
1,100
2,351,100
(1,100)
(1,100)
(50.00%)
(0.05%)
Total Funds Available
4,892,055
4,801,185
5,020,914
3,989,485
2,956,766
(1,032,719)
(25.89%)
155
415,000
4,000,093
4,415,248
10,000
415,000
2,329,500
2,754,500
10,000
415,000
1,685,000
2,110,000
(644,500)
(644,500)
(27.67%)
(23.40%)
Description
Beginning Fund Balance
Other Operating Costs
Other Admin. & Overhead
Government Subsidies
Capital Outlay
Total Expenditures
63
2,308,001
2,308,064
345
415,000
1,732,607
2,147,952
Ending Balance
2,583,991
2,653,233
605,666
1,234,985
846,766
(388,219)
(31.44%)
Total Funds Accounted For
4,892,055
4,801,185
5,020,914
3,989,485
2,956,766
(1,032,719)
(25.89%)
Dollars
Revenue/Expenditure History
5,000,000
4,500,000
4,000,000
3,500,000
3,000,000
2,500,000
2,000,000
1,500,000
1,000,000
500,000
-
Revenues
2014-2015 Revenue
Expenditures
Interest Income
0.05%
2014-2015 Expenditure
Capital
Outlay
79.86%
2011-2012
Actual
2012-2013
Actual
2013-2014
Budget
Fiscal Year
2013-2014
Estimated
2014-2015
Budget
CITY OF NORFOLK, NE
Intergovernmental
Revenues
99.95%
Other
Operating
Costs
0.47%
Government
Subsidies
19.67%
CITY HIGHWAY ALLOCATION FUND (CHAF)
2-50
FUND BUDGET SUMMARY
FUND CODE: 103
2011-2012
Actual
219,763
2012-2013
Actual
208,574
2013-2014
Estimated
228,955
2013-2014
Budget
155,224
2014-2015
Budget
149,547
Dollar
Increase
(Decrease)
(5,677)
Percent
Increase
(Decrease)
(3.66%)
Taxes
Rent & Other Revenue
Interest Income
Other Interest Income
Non-Revenue Receipts
Total Revenue
80,717
11,718
2,639
489
28,616
124,179
82,186
21,379
2,107
48
8,997
114,717
77,202
25,000
1,941
290
269,449
373,882
76,905
25,000
2,030
100
9,558
113,593
78,993
49,000
1,740
100
9,848
139,681
2,088
24,000
(290)
290
26,088
2.72%
96.00%
(14.29%)
3.03%
22.97%
Total Funds Available
343,942
323,291
602,837
268,817
289,228
20,411
7.59%
Other Operating Costs
Utilities & Maintenance
Legislative Affairs
Other Admin. & Overhead
Capital Outlay
Debt Service - Principal
Debt Service - Interest
Total Expenditures
50,000
19,665
15,049
7,834
20,000
10,000
12,820
135,368
5,506
43,023
13,872
9,415
10,000
12,520
94,336
40,000
101,184
17,000
15,368
11,215
260,000
8,523
453,290
40,500
76,500
40,000
9,775
40,000
10,000
12,200
228,975
60,500
73,500
40,000
10,689
40,000
15,000
6,168
245,857
20,000
(3,000)
914
5,000
(6,033)
16,882
49.38%
(3.92%)
9.35%
50.00%
(49.45%)
7.37%
Ending Balance
208,574
228,955
149,547
39,842
43,371
3,529
8.86%
Total Funds Accounted For
343,942
323,291
602,837
268,817
289,228
20,411
7.59%
Description
Beginning Fund Balance
CITY OF NORFOLK, NE
VEHICLE PARKING FUND
2-51
FUND BUDGET SUMMARY
FUND CODE: 103
Taxes
56.55%
2014-2015 Revenue
Revenue/Expenditure History
Revenue
Expenditure
500,000
450,000
Non-Revenue
Receipts
7.05%
400,000
Dollars
350,000
300,000
Other Interest
Income 0.07%
250,000
Rent & Other
Revenue
35.08%
Interest Income
1.25%
200,000
150,000
100,000
50,000
2014-2015 Expenditure
-
Legislative
Affairs
16.27%
2011-2012 2012-2013 2013-2014 2013-2014 2014-2015
Actual
Actual
Budget
Estimated
Budget
Other Admin.
& Overhead
4.35%
Capital Outlay
16.26%
Fiscal Year
Debt Service
8.61%
Utilities &
Maintenance
29.90%
Other
Operating
Costs
24.61%
CITY OF NORFOLK, NE
VEHICLE PARKING FUND
2-52
FUND BUDGET SUMMARY
FUND CODE: 104
2011-2012
Actual
169,921
2012-2013
Actual
161,038
2013-2014
Estimated
90,524
2013-2014
Budget
109,331
2014-2015
Budget
217,050
Dollar
Increase
(Decrease)
107,719
Percent
Increase
(Decrease)
98.53%
Intergovernmental Revenues
Rent & Other Revenue
Other Interest Income
Non-Revenue Receipts
Total Revenue
487,189
1,155
482
528,834
1,017,660
470,474
204
33
69,076
539,787
706,831
75
300
23,000
730,206
1,409,580
100
20,900
1,430,580
2,749,263
200
20,900
2,770,363
1,339,683
100
1,339,783
95.04%
100.00%
93.65%
Total Funds Available
1,187,581
700,825
820,730
1,539,911
2,987,413
1,447,502
94.00%
Other Operating Costs
Other Admin. & Overhead
Debt Service - Principal
Total Expenditures
524,866
15,963
485,714
1,026,543
545,936
37,579
26,786
610,301
516,672
87,008
603,680
1,464,469
75,442
1,539,911
2,874,851
112,562
2,987,413
1,410,382
37,120
1,447,502
96.31%
49.20%
94.00%
161,038
90,524
217,050
1,187,581
700,825
820,730
Description
Beginning Fund Balance
Ending Balance
Total Funds Accounted For
Dollars
Revenue/Expenditure History
3,500,000
3,000,000
2,500,000
2,000,000
1,500,000
1,000,000
500,000
-
Revenue
Intergovernmental
Revenues
99.24%
Expenditure
1,539,911
2,987,413
1,447,502
94.00%
2014-2015 Revenue
Other Interest Income
0.01%
Non-Revenue
Receipts
0.75%
2014-2015 Budget
Other Operating
Costs
96.23%
2011-2012 2012-2013 2013-2014 2013-2014 2014-2015
Actual
Actual
Budget
Estimated
Budget
Other Admin. &
Overhead
3.77%
Fiscal Year
CITY OF NORFOLK, NE
COMMUNITY DEVELOPMENT BLOCK GRANT FUND
2-53
Mission Statement
Goals for 2014-2015
Reduce the presence of illicit drugs and the propensity for violence
associated with the drug culture through the coordinated and
enhanced investigative efforts of a consortium of skilled
investigators from member law enforcement agencies.
•
•
•
Prepare and submit Byrne grant application.
Identify alternate funding sources.
Increase drug arrests.
Description of Division
Investigate illicit drug violations and associated violent crime
incidents.
Performance Measures
Demand:
Clandestine Meth Labs
Detected & Seized
Intelligence Reports
Received
SNARE Organizational Chart
CITY ADMINISTRATOR
Workload:
Cases Initiated
Drug Arrests
Contracted Cooperating
Individuals
POLICE CHIEF
POLICE CAPTAIN
Productivity:
Cost Per Case
Cost Per Arrest
Federal Seizures
Narcotic Prescription Pills
Seized
CLERK/RECEPTIONIST/ OFFICE MANAGER (.125)
•
•
Services
Drug violation investigation
Violent crime investigation
2012-2013
Actual
2013-2014
Estimated
2014-2015
Estimated
0
2
1
18
--
--
163
170
200
160
175
170
16
--
--
$550.34
$563.85
$14,070
$690.70
$863.37
$13,000
$330.76
$340.49
$12,250
177
200
225
SNARE Personnel Roster
•
•
•
•
Accomplishments for 2013-2014
Completed 25th year of operation as a task force.
Continued administrative oversight of the SNARE Drug Task
Force.
Prepared and submitted Byrne grant application.
Received Byrne grant funding.
Position
Clerk/Receptionist/Office
Manager
Total
Wage
Grade
9
FY
11-12
0.5
FY
12-13
0.5
FY
13-14
0.13
FY
14-15
0.13
0.5
0.5
0.13
0.13
CITY OF NORFOLK, NE
SPECIALIZED NARCOTICS ABUSE REDUCTION EFFORT
2-54
Current Budget Issues
Revenues: The Specialized Narcotics Abuse Reduction
Effort Fund (SNARE) is a program funded by the
Nebraska Crime Commission. The Police Division will
receive $20,000 for grant funds and a local match share of
$36,900 will be received this year.
Expenditures: Personnel costs are $5,327 consisting of a
clerk/receptionist. Operating Costs are $16,800. Utilities
and Maintenance costs are $3,000. Other Administration
and Overhead costs are $32,756.
The primary focus of SNARE is to address the drug
problem in the nine county area in Northeast Nebraska.
The contributing members are the Nebraska State Patrol,
Antelope, Butler, Colfax, Knox, Madison, Nance, Pierce,
Platte, Polk, and Stanton County Sheriff Departments;
Columbus, Norfolk, Schuyler, and Wayne Police
Departments. The larger communities covered by the
SNARE Task Force are Columbus, Madison, Norfolk,
Schuyler, and Wayne. SNARE serves an area of Northeast
Nebraska with a population base in excess of 110,000.
CITY OF NORFOLK, NE
SPECIALIZED NARCOTICS ABUSE REDUCTION EFFORT
2-55
FUND BUDGET SUMMARY
FUND CODE: 109
Dollar
Increase
(Decrease)
10,283
Percent
Increase
(Decrease)
6.24%
2011-2012
Actual
195,497
2012-2013
Actual
183,281
2013-2014
Estimated
200,369
2013-2014
Budget
164,737
2014-2015
Budget
175,020
Intergovernmental Revenues
Rent & Other Revenue
Total Revenue
135,205
2,239
137,444
92,431
16,564
108,995
56,900
12,500
69,400
96,900
96,900
56,900
56,900
(40,000)
(40,000)
(41.28%)
(41.28%)
Total Funds Available
332,941
292,276
269,769
261,637
231,920
(29,717)
(11.36%)
Personnel Costs
Operating Supplies & Materials
Other Operating Costs
Utilities & Maintenance
Legislative Affairs
Other Admin. & Overhead
Capital Outlay
Total Expenditures
17,291
315
15,850
3,612
964
109,799
1,830
149,660
4,399
15,398
2,289
69,821
91,907
4,987
16,800
2,700
70,262
94,749
4,987
16,800
2,700
70,262
94,749
5,327
16,800
3,000
32,756
57,883
340
300
(37,506)
(36,866)
6.82%
11.11%
(53.38%)
(38.91%)
Ending Balance
183,281
200,369
175,020
166,888
174,037
7,149
4.28%
Total Funds Accounted For
332,941
292,276
269,769
261,637
231,920
(29,717)
(11.36%)
Description
Beginning Fund Balance
Revenue/Expenditure History
Dollars
200,000
Revenue
Expenditure
Intergovernmental
Revenues
100.00%
150,000
2014-2015 Revenue
100,000
50,000
2014-2015 Expenditure
2011-2012 2012-2013 2013-2014 2013-2014 2014-2015
Actual
Actual
Budget Estimated Budget
Fiscal Year
Other Admin. &
Overhead
56.60%
CITY OF NORFOLK, NE
Personnel Costs
9.20%
Other Operating
Costs
29.02%
Utilities &
Maintenance
5.18%
SPECIALIZED NARCOTICS ABUSE REDUCTION EFFORT FUND (SNARE)
2-56
FUND BUDGET SUMMARY
FUND CODE: 110
Dollar
Increase
(Decrease)
6,771
Percent
Increase
(Decrease)
162.76%
2011-2012
Actual
22,288
2012-2013
Actual
6,891
2013-2014
Estimated
2,182
2013-2014
Budget
4,160
2014-2015
Budget
10,931
Taxes
Other Interest Income
Total Revenue
314,439
233
314,672
291,946
14
291,960
283,000
104
283,104
295,000
20
295,020
270,000
20
270,020
(25,000)
(25,000)
(8.47%)
(8.47%)
Total Funds Available
336,960
298,851
285,286
299,180
280,951
(18,229)
(6.09%)
Utilities & Maintenance
Other Administration & Overhead
Government Subsidies
Captial Outlay
Total Expenditures
5,273
4,796
320,000
330,069
6,346
5,000
285,000
323
296,669
5,067
4,288
265,000
274,355
5,402
4,680
285,000
295,082
5,973
4,023
265,000
274,996
571
(657)
(20,000)
(20,086)
10.57%
(14.04%)
(7.02%)
(6.81%)
6,891
2,182
10,931
4,098
5,955
1,857
45.31%
336,960
298,851
285,286
299,180
280,951
(18,229)
(6.09%)
Description
Beginning Fund Balance
Ending Balance
Total Funds Accounted For
Revenue/Expenditure History
Dollars
350,000
Revenue
Expenditure
300,000
250,000
200,000
150,000
100,000
2014-2015 Revenue
Taxes
99.99%
2014-2015 Expenditure
50,000
2011-2012
Actual
2012-2013 2013-2014
Actual
Budget
Fiscal Year
2013-2014
Estimated
2014-2015
Budget
Government
Subsidies
96.37%
CITY OF NORFOLK, NE
Other Interest
Income
0.01%
Utilities &
Maintenance
2.17%
Other
Administration
& Overhead
1.46%
911 FUND
2-57
FUND BUDGET SUMMARY
FUND CODE: 111
2011-2012
Actual
12,192
Description
Beginning Fund Balance
2012-2013
Actual
-
2013-2014
Estimated
-
2013-2014
Budget
-
2014-2015
Budget
-
Dollar
Increase
(Decrease)
-
Percent
Increase
(Decrease)
-
-
-
-
-
-
-
-
Total Funds Available
12,192
-
-
-
-
-
-
Personnel Costs
Other Operating Costs
Other Admin. & Overhead
Capital Outlay
Total Expenditures
8,420
3,000
772
12,192
-
-
-
-
-
-
-
-
-
-
-
-
-
12,192
-
-
-
-
-
-
Total Revenue
Ending Balance
Total Funds Accounted For
Dollars
Revenue/Expenditure History
Expenditure
14,000
12,000
10,000
8,000
6,000
4,000
2,000
2011-2012
Actual
2012-2013
Actual
2013-2014
Budget
2013-2014
Estimated
2014-2015
Budget
Fiscal Year
CITY OF NORFOLK, NE
COMMUNITY CHARACTER DEVELOPMENT COALITION
2-58
Mission Statement
Accomplishments for 2013-2014
Support a higher quality of life through public education, loss
prevention, and service response.
•
Description of Division
•
Respond to Region 11 (Antelope, Madison ,Pierce Counties and the
City of Norfolk) through mitigation, preparation and response and
recovery of disasters.
•
•
Region 11 Emergency Management Fund Organizational Chart
•
•
CITY ADMINISTRATOR
•
•
Completed Biannual Strategy Implementation Report (BSIR)
and Emergency Management Program Grant (EMPG)
requirements to maintain funding.
Continued networking with Region 11 first responders,
volunteers and officials.
Maintained relationship with the 12 Northeast Nebraska county
emergency managers to plan and implement the use of 2011,
2012 and 2013 Homeland Security dollars.
Finalized purchases and reimbursement of 2013 Homeland
Security grant funds (haz-mat) and are beginning the request for
2014 grant.
Maintained Emergency Management Planning Grant dollars
Updated Antelope, Madison, and Pierce County plans and
distributed new copies to all three counties.
Assisted with coordination after the Pilger tornado.
Continued update of the Lower Elkhorn NRD’s Hazard
Mitigation Plan that was approved by FEMA in 2009.
FIRE CHIEF
Goals for 2014-2015
EMERGENCY MANAGEMENT
COORDINATOR
•
•
Services
•
•
Emergency Management – Analysis, planning, decision
making, and assignment of available resources to mitigate,
prepare for, respond to, and recover from the effects of all
hazards
•
•
Complete Biannual Strategy Implementation Report (BSIR) and
Emergency Management Program Grant (EMPG) requirements
to maintain funding.
Continue networking with Region 11 first responders,
volunteers and officials.
Maintain relationship with the 12 Northeast Nebraska county
emergency managers to plan and implement the use of 2013 and
2014 Homeland Security dollars.
Finalize purchases and reimbursement of 2013 Homeland
Security grant funds (haz-mat).
Maintain Emergency Management Planning Grant dollars.
CITY OF NORFOLK, NE
REGION 11 EMERGENCY MANAGEMENT FUND
2-59
Performance Measures
2012-2013
Actual
2013-2014
Estimated
2014-2015
Estimated
5
3
5
3
5
3
6
10
10
$44,052
$47,403
$42,403
$15,000
$20,000
$20,000
yes
yes
yes
0
2
2
yes
yes
yes
Demand:
Emergency Management
Public Service
Announcements
# of Counties Covered
Workload:
Classes/Workshops
Attended
Emergency Management
Planning Grant Awarded
Hazard Materials (MOU)
Grant Awarded
Disaster Exercise
Conducted
Disaster declarations
applied for
Current Budget Issues
Effectiveness:
LEOP Updated
Revenues: Miscellaneous federal grants consist of:
$15,000 for a 2013 Homeland Security Haz Mat grant.
Funding for the operation of Region 11 is received in
Other Intergovernmental Funding and comes from
Antelope County (20%), Madison County (23%) and
Pierce County (17%). An Interfund Operating Transfer
from the Fire Division budget represents the City of
Norfolk’s 40% contribution.
Personnel: Personnel costs include one full-time
Emergency Management Coordinator responsible for the
operation and coordination of the region. The increase in
personnel costs is due to a 2% cost-of-living increase. The
personnel costs are also impacted by a decrease in workers
compensation insurance and an increase health insurance costs.
Capital Outlay: The following is in the equipment capital
outlay for the fiscal year 2014-2015 budget: $20,000 for
MOU City funds for Hazmat.
Significant changes to other categories: The $1,009 or
26.84% decrease in Operating Supplies and Materials is
due to a decrease in fuel costs. The $1,000 or 6.46%
increase in Utilities and Maintenance is due to an increase
in communication equipment maintenance. The $4,202 or
137.77% increase in Other Administration and Overhead
is due to increases in insurance, telephone, and legal
notices and advertising costs.
Region 11 Emergency Management Fund Personnel Roster
Position
Wage
Grade
FY
11-12
FY
12-13
FY
13-14
FY
14-15
19
1
1
1
1
1
1
1
1
Emergency Management
Coordinator
Total
CITY OF NORFOLK, NE
REGION 11 EMERGENCY MANAGEMENT FUND
2-60
FUND BUDGET SUMMARY
FUND CODE: 112
2011-2012
Actual
209,855
2012-2013
Actual
220,811
2013-2014
Estimated
189,676
2013-2014
Budget
186,333
2014-2015
Budget
266,858
Dollar
Increase
(Decrease)
80,525
Percent
Increase
(Decrease)
43.22%
Intergovernmental Revenues
Other Interest Income
Non-Revenue Receipts
Total Revenue
133,273
550
39,889
173,711
125,916
52
35,500
161,467
115,514
194
32,074
147,782
63,111
300
32,074
95,485
68,664
400
35,776
104,840
5,553
100
3,702
9,355
8.80%
33.33%
11.54%
9.80%
Total Funds Available
383,566
382,278
337,458
281,818
371,698
89,880
31.89%
Personnel Costs
Operating Supplies & Materials
Utilities & Maintenance
Legislative Affairs
Other Admin. & Overhead
Capital Outlay
Total Expenditures
80,112
2,373
23,757
1,442
55,071
162,755
71,846
1,089
6,272
1,189
3,884
108,322
192,602
54,744
1,300
3,920
300
4,031
6,305
70,600
84,806
3,759
15,470
2,100
3,050
16,000
125,185
85,868
2,750
16,470
2,100
7,252
20,000
134,440
1,062
(1,009)
1,000
4,202
4,000
9,255
1.25%
(26.84%)
6.46%
137.77%
25.00%
7.39%
Ending Balance
220,811
189,676
266,858
156,633
237,258
80,625
51.47%
Total Funds Accounted For
383,566
382,278
337,458
281,818
371,698
89,880
31.89%
Description
Beginning Fund Balance
CITY OF NORFOLK, NE
REGION 11 EMERGENCY MANAGEMENT FUND
2-61
FUND BUDGET SUMMARY
FUND CODE: 112
Revenue/Expenditure History
2014-2015 Revenue
Expenditure
Dollars
Intergovernmental
Revenues
65.50%
Revenue
Non-Revenue
Receipts
34.12%
250,000
200,000
150,000
Other Interest
Income
0.38%
100,000
50,000
2014-2015 Expenditure
2011-2012 2012-2013 2013-2014 2013-2014 2014-2015
Actual
Actual
Budget
Estimated
Budget
Other Admin. &
Overhead
5.39%
Capital Outlay
14.88%
Fiscal Year
Legislative
Affairs
1.56%
Utilities &
Maintenance
12.25%
Operating
Supplies &
Materials
2.05%
Personnel Costs
63.87%
CITY OF NORFOLK, NE
REGION 11 EMERGENCY MANAGEMENT FUND
2-62
FUND BUDGET SUMMARY
FUND CODE: 113
Dollar
Increase
(Decrease)
(4,935)
Percent
Increase
(Decrease)
(7.92%)
2011-2012
Actual
37,038
2012-2013
Actual
60,835
2013-2014
Estimated
45,061
2013-2014
Budget
62,280
2014-2015
Budget
57,345
Intergovernmental Revenues
Other Interest Income
Non-Revenue Receipts
Total Revenue
36,912
163
7,382
44,457
36,913
16
7,382
44,311
36,913
89
7,383
44,385
36,912
7,382
44,294
44,294
8,859
53,153
7,382
1,477
8,859
20.00%
20.01%
20.00%
Total Funds Available
81,495
105,146
89,446
106,574
110,498
3,924
3.68%
Operating Supplies & Materials
Utilities & Maintenance
Legislative Affairs
Other Admin. & Overhead
Capital Outlay
Total Expenditures
1,035
299
7,192
1,116
11,018
20,660
514
154
5,278
54,139
60,085
868
100
5,933
23,200
2,000
32,101
975
1,200
38,880
59,586
3,000
103,641
975
1,200
40,100
62,130
3,000
107,405
1,220
2,544
3,764
3.14%
4.27%
3.63%
Ending Balance
60,835
45,061
57,345
2,933
3,093
160
5.46%
Total Funds Accounted For
81,495
105,146
89,446
106,574
110,498
3,924
3.68%
Description
Beginning Fund Balance
Dollars
Revenue/Expenditure History
Revenue
Expenditure
120,000
100,000
80,000
60,000
40,000
20,000
-
Non-Revenue
Receipts
16.67%
2014-2015 Revenue
Intergovernmental
Revenues
83.33%
2014-2015 Expenditure
2011-2012 2012-2013 2013-2014 2013-2014 2014-2015
Actual
Actual
Budget
Estimated
Budget
Other Admin. &
Overhead
57.84%
Fiscal Year
CITY OF NORFOLK, NE
2-63
Capital Outlay
2.79%
Operating
Supplies &
Materials
0.91%
Utilities &
Maintenance
1.12%
Legislative Affairs
37.34%
STORM WATER MANAGEMENT
FUND BUDGET SUMMARY
FUND CODE: 114
Dollar
Increase
(Decrease)
2,748,676
Percent
Increase
(Decrease)
240.67%
2011-2012
Actual
411,109
2012-2013
Actual
855,739
2013-2014
Estimated
1,147,985
2013-2014
Budget
1,142,094
2014-2015
Budget
3,890,770
Taxes
Intergovernmental Revenues
Rent & Other Revenue
Interest Income
Non-Revenue Receipts
Total Revenue
403,193
40,060
1,377
444,630
392,594
55,163
1,000
220
448,977
393,618
54,636
4,531
2,365,000
2,817,785
401,767
26,557
800
429,124
401,590
27,867
6,606
436,063
Total Funds Available
855,739
1,304,716
3,965,770
1,571,218
4,326,833
2,755,615
175.38%
156,731
156,731
60,000
15,000
75,000
1,500,000
1,500,000
3,600,000
320,000
61,116
3,981,116
2,100,000
320,000
61,116
2,481,116
140.00%
100.00%
100.00%
165.41%
Description
Beginning Fund Balance
Other Operating Costs
Other Adminsitration & Overhead
Debt Service - Principal
Debt Service - Interest
Total Expenditures
-
(177)
1,310
5,806
6,939
(0.04%)
4.93%
725.75%
1.62%
Ending Balance
855,739
1,147,985
3,890,770
71,218
345,717
274,499
385.43%
Total Funds Accounted For
855,739
1,304,716
3,965,770
1,571,218
4,326,833
2,755,615
175.38%
5,000,000
Revenue/Expenditure History
Revenues
Expenditures
Intergovernm
ental
Revenues
6.39%
Dollars
4,000,000
3,000,000
Interest
Income
1.51%
2014-2015 Revenue
Taxes
92.10%
2,000,000
2014-2015 Expenditure
1,000,000
2011-2012
Actual
2012-2013
Actual
2013-2014
Budget
Fiscal Year
2013-2014
Estimated
2014-2015
Budget
Other Operating
Costs
90.43%
Debt Service
9.57%
CITY OF NORFOLK, NE
LB 840 ECONOMIC DEVELOPMENT FUND
2-64
FUND BUDGET SUMMARY
FUND CODE: 115
Dollar
Increase
(Decrease)
70,794
Percent
Increase
(Decrease)
164.27%
2011-2012
Actual
51,363
2012-2013
Actual
101,599
2013-2014
Estimated
52,275
2013-2014
Budget
43,096
2014-2015
Budget
113,890
75,348
227
75,575
119,084
26
119,110
91,665
123
91,788
91,730
30
91,760
91,491
220
91,711
126,938
220,709
144,063
134,856
205,601
70,745
52.46%
13,209
12,130
25,339
15,201
12,233
140,082
918
168,434
15,010
12,694
2,469
30,173
15,377
13,320
105,000
133,697
18,374
13,468
31,842
2,997
148
(105,000)
(101,855)
19.49%
1.11%
(100.00%)
(76.18%)
Ending Balance
101,599
52,275
113,890
1,159
173,759
172,600
14892.15%
Total Funds Accounted For
126,938
220,709
144,063
134,856
205,601
70,745
52.46%
Description
Beginning Fund Balance
Intergovernmental Revenue
Interest Income
Total Revenue
Total Funds Available
Utilities & Maintenance
Other Administration & Overhead
Gov't Subsidies & Transfers
Capital Outlay
Total Expenditures
Dollars
Revenue/Expenditure History
Revenues
(239)
190
(49)
(0.26%)
633.33%
(0.05%)
2014-2015 Revenue
Expenditures
180,000
160,000
140,000
120,000
100,000
80,000
60,000
40,000
20,000
-
Intergovernmental
Revenue
99.76%
Interest Income
0.24%
2014-2015 Expenditure
2011-2012
Actual
2012-2013
Actual
2013-2014
Budget
Fiscal Year
2013-2014
Estimated
2014-2015
Budget
Other
Administration
& Overhead
42.30%
Utilities &
Maintenance
57.70%
CITY OF NORFOLK, NE
WIRELESS 911 FUND
2-65
Mission Statement
Services
To serve as a resource for existing businesses in the Norfolk area
and for entrepreneurs; to address issues impacting the economic
vitality of the City and region; and to recruit businesses to the area.
•
•
•
Description of Division
Assists existing businesses, recruits new businesses, and fosters
entrepreneurship. Works to strengthen and diversify the economy
of the city and the region. Works on issues which impact the
region’s ability to grow, such as workforce, housing, and
infrastructure. Creates and nurtures partnerships with area agencies,
state and federal government, regional organizations, and the
business community.
Accomplishments for 2013-2014
•
Economic Development Operating Fund Organizational Chart
CITY ADMINISTRATOR
ECONOMIC DEVELOPMENT DIRECTOR
ECONOMIC
DEVELOPMENT
COORDINATOR
Work with all area businesses in an effort to identify trends and
address issues at a macro level, such as workforce shortages
Provide funding opportunities/incentives for new or retained
jobs in our community
Coordinate with the Nebraska Department of Economic
Development, local utility providers (like Black Hills Energy,
NPPD, Elkhorn Rural Public Power District, etc.), the railroad,
and other agencies, to assist industries in overcoming any
obstacles preventing them from expanding
ECONOMIC
DEVELOPMENT
PROPERTY
COORDINATOR
This function, while housed within the City, is jointly funded by
Madison County, and the focus of economic development
extends beyond the City limits. Staff continues to work to
solidify relationships with area agencies and partners. In
addition, staff has launched a campaign to market its newly
rebranded “BR!E” program, which consists of visits to more
than 30 area businesses on an annual basis, which assists staff in
determining issues faced by area employers, assisting with
potential expansions, and recruiting prospects for
complementary businesses. Staff worked to set up a Workforce
Task Force to address the nearly 900 unfilled jobs in the
Norfolk Area, and the future addition of more than 200
additional jobs; and continues to work the housing shortage.
Staff also successfully applied for a $25,000 grant to market the
Small Business Resource Team to assist small businesses and
entrepreneurs. In addition, staff continues to partner with the
Norfolk Area Visitors Bureau and Norfolk Area Chamber of
Commerce to create and distribute NorfolkNow magazine to
market the area to potential workforce, tourists and businesses.
CITY OF NORFOLK, NE
ECONOMIC DEVELOPMENT OPERATING FUND
2-66
Goals for 2014-2015
•
•
Retain existing businesses in the area, and assist them with
potential expansion. Conduct 40+ BR!E visits, to determine
individual business’ needs and potential for expansion, and
more broadly to determine and analyze trends regarding
workforce needs, infrastructure needs, and to establish solid
relationships with area business leaders. Continue to coordinate
efforts with the Small Business Resource Team member
organizations. Ramp up marketing for the programs and
services the department offers, including the Small Business
Resource Team, and the BR!E program.
Attract new businesses to the area. Market the community and
potential sites, once identified, now that we will have sufficient
natural gas for industrial growth. Staff will attend strategic
trade shows such as FABTECH. In addition, staff will visit
corporate headquarters to solidify relationships with existing
industry in the Norfolk area. In order to be successful with
recruitment, significant barriers to business attraction must be
addressed:
•
Viable industrial sites must be identified and masterplanned, and control over those sites must be obtained
(ideally in partnership with the Norfolk Area Economic
Development Council and the Greater Norfolk Area
Economic Development Foundation). This will need to be
done in corporation with the City’s Public Works
Department, Madison County, Union Pacific and Nebraska
Central Railroads, and area utility providers. The City is in
contract negotiations with an engineering firm to conduct
industrial site identification. Once sites are identified, the
department plans to contract with the firm to master plan the
sites.
•
Workforce and housing must be addressed. Existing
businesses are having difficulty finding skilled workers in
the area. Workforce is a top priority for business recruits.
Sufficient housing stock, particularly market rate
apartments, will be key to increasing the workforce.
•
(Insufficient housing is currently hampering the ability of
existing businesses to recruit skilled workers to the area.)
Encourage new business development and entrepreneurship.
Staff work with individuals interested in starting a business, and
connect them with resources through our Small Business
Resource Team member organizations such as the Nebraska
Business Development Center, Northeast Community College,
Northeast Nebraska Economic Development District, the area
SCORE chapter, and the Small Business Administration.
Performance Measures
Workload:
Proposals for businesses
being recruited
Assistance to potential
small business
Assistance to existing small
business
Applications received for
LB840
Productivity:
BR&Es with Existing
Businesses
LB840 $ awarded to
businesses
2012-2013
Actual
2013-2014
Estimated
2014-2015
Estimated
8
20
23
5
17
20
8
19
25
1
1
0
10
20
40
$3.6 million
$0
Economic Development Operating Fund Personnel Roster
Position
Economic Development
Director
Economic Development
Coordinator
Economic Development
Property Coordinator
Total
Wage
Grade
FY
11-12
FY
12-13
FY
13-14
FY
14-15
30
0
1
1
1
16
0
1
1
1
14
0
0
0
2
1
3
1
3
CITY OF NORFOLK, NE
ECONOMIC DEVELOPMENT OPERATING FUND
2-67
Current Budget Issues
Revenues: The Economic Development Operating Fund
was created to account for contributions from the City and
Madison County for the economic development program.
Total revenue increased by $4,690 or 1.56% due to an
annual CPI increase in contributions.
Expenditures: Expenditures are for the operating costs
associated with the economic development program.
Personnel: Personnel costs include normal merit pay increases,
and a 2% cost–of-living increase. The personnel costs are also
impacted by changes in health insurance costs and workers
compensation costs.
Capital Outlay: Capital outlay is budgeted at $6,000 and
includes two laptops and one with a docking station.
Significant changes to other categories: Legislative Affairs
increase $6,199 or 168.41% due to increases in travel. Other
Administration and Overhead increases $31,350 or 192.92%
due to budgeting funds in other professional fees for industrial
site identification.
CITY OF NORFOLK, NE
ECONOMIC DEVELOPMENT OPERATING FUND
2-68
FUND BUDGET SUMMARY
FUND CODE: 116
2011-2012
Actual
-
Description
Beginning Fund Balance
2012-2013
Actual
80,560
2013-2014
Estimated
84,352
2013-2014
Budget
81,144
2014-2015
Budget
109,933
Dollar
Increase
(Decrease)
28,789
Percent
Increase
(Decrease)
35.48%
Intergovernmental Revenues
Rent & Other Revenue
Other Interest Income
Non-Revenue Receipts
Total Revenue
33,252
86
100,000
133,338
100,000
15
100,000
200,015
150,000
158
150,000
300,158
150,000
100
150,000
300,100
152,295
200
152,295
304,790
2,295
100
2,295
4,690
1.53%
100.00%
1.53%
1.56%
Total Funds Available
133,338
280,575
384,510
381,244
414,723
33,479
8.78%
Personnel Costs
Legislative Affairs
Other Admin. & Overhead
Capital Outlay
Total Expenditures
50,326
1,349
1,103
52,778
177,254
6,262
10,675
2,032
196,223
246,062
7,499
15,016
6,000
274,577
246,062
3,681
16,250
6,000
271,993
256,922
9,880
47,600
6,000
320,402
10,860
6,199
31,350
48,409
4.41%
168.41%
192.92%
17.80%
Ending Balance
80,560
84,352
109,933
109,251
94,321
(14,930)
(13.67%)
133,338
280,575
384,510
381,244
414,723
33,479
8.78%
Total Funds Accounted For
Revenue/Expenditure History
Revenue
Other Interest
Income
0.06%
Dollars
Expenditure
350,000
300,000
250,000
200,000
150,000
100,000
50,000
-
2014-2015 Revenue
Non-Revenue
Receipts
49.97%
Intergovernmental
Revenues
49.97%
2014-2015 Expenditure
2011-2012
Actual
2012-2013
Actual
2013-2014
Budget
2013-2014
Estimated
2014-2015
Budget
Personnel Costs
80.19%
Fiscal Year
CITY OF NORFOLK, NE
Legislative
Affairs
3.08%
Other Admin.
& Overhead
14.86%
Capital Outlay
1.87%
ECONOMIC DEVELOPMENT OPERATING FUND
2-69
FUND BUDGET SUMMARY
FUND CODE: 201
Dollar
Increase
(Decrease)
750,556
Percent
Increase
(Decrease)
27.42%
2011-2012
Actual
1,268,075
2012-2013
Actual
2,110,302
2013-2014
Estimated
2,771,108
2013-2014
Budget
2,737,082
2014-2015
Budget
3,487,638
Taxes
Intergovernmental Revenues
Other Interest Income
Non-Revenue Receipts
Total Revenue
2,288,429
73,974
3,873
218,042
2,584,318
2,286,876
95,249
547
216,800
2,599,472
2,348,850
75,386
4,700
217,875
2,646,811
2,286,676
40,000
5,000
217,875
2,549,551
2,357,676
40,000
6,000
135,395
2,539,071
71,000
1,000
(82,480)
(10,480)
3.10%
20.00%
(37.86%)
(0.41%)
Total Funds Available
3,852,393
4,709,774
5,417,919
5,286,633
6,026,709
740,076
14.00%
Other Administration & Overhead
Gov't Subsidies & Transfers
Debt Service - Principal
Debt Service - Interest
Total Expenditures
32,321
52,742
1,020,000
637,028
1,742,091
34,124
74,566
1,210,000
619,976
1,938,666
33,340
74,809
1,225,000
597,132
1,930,281
31,920
74,809
1,232,200
598,617
1,937,546
33,340
71,733
1,162,200
575,635
1,842,908
1,420
(3,076)
(70,000)
(22,982)
(94,638)
4.45%
(4.11%)
(5.68%)
(3.84%)
(4.88%)
Ending Balance
2,110,302
2,771,108
3,487,638
3,349,087
4,183,801
834,714
24.92%
Total Funds Accounted For
3,852,393
4,709,774
5,417,919
5,286,633
6,026,709
740,076
14.00%
Description
Beginning Fund Balance
Dollars
Revenue/Expenditure History
2014-2015 Revenue
Revenue
Taxes
92.85%
Expenditure
3,000,000
2,500,000
2,000,000
1,500,000
1,000,000
500,000
-
2014-2015 Expenditure
2011-2012
Actual
2012-2013
Actual
2013-2014
Budget
2013-2014
Estimated
2014-2015
Budget
Fiscal Year
Debt Service
94.30%
Intergovernmental
Revenues
1.58%
Other Interest
Income
Non-Revenue
0.24%
Receipts
5.33%
Other
Administration &
Overhead
1.81%
Gov't Subsidies
& Transfers
3.89%
CITY OF NORFOLK, NE
DEBT SERVICE FUND
2-70
FUND BUDGET SUMMARY
FUND CODE: 325
Description
Beginning Fund Balance
Intergovernmental Revenues
Rent & Other Revenue
Other Interest Income
Non-Revenue Receipts
Total Revenue
Total Funds Available
Utilities & Maintenance
Other Admin. & Overhead
Gov't Subsidies & Transfers
Capital Outlay
Total Expenditures
2011-2012
Actual
13,437,852
2012-2013
Actual
3,105,951
2013-2014
Estimated
2,104,986
2013-2014
Budget
2,237,501
2014-2015
Budget
1,806,240
Dollar
Increase
(Decrease)
(431,261)
81,438
10,466
17,112
981,684
1,090,700
217,498
307,055
595
1,213,272
1,738,420
319,007
58,076
3,400
1,084,547
1,465,030
284,043
4,800
2,000
2,277,078
2,567,921
1,328,850
5,500
2,000
2,713,247
4,049,597
1,044,807
700
436,169
1,481,676
367.83%
14.58%
19.15%
57.70%
14,528,552
4,844,371
3,570,016
4,805,422
5,855,837
1,050,415
21.86%
11,422,580
11,422,601
290,268
104
42,859
2,406,154
2,739,385
39,316
1,724,460
1,763,776
16,100
4,435,589
4,451,689
327,000
4,836,900
5,163,900
310,900
401,311
712,211
1931.06%
9.05%
16.00%
3,105,951
2,104,986
1,806,240
353,733
691,937
338,204
95.61%
14,528,552
4,844,371
3,570,016
4,805,422
5,855,837
1,050,415
21.86%
21
Ending Balance
Total Funds Accounted For
Revenue/Expenditure History
Revenue
2014-2015 Revenue Intergovernmental
Expenditure
Non-Revenue
Receipts
67.00%
Revenues
32.81%
Rent & Other
Revenue
0.14%
Other Interest
Income
0.05%
Dollars
12,000,000
10,000,000
8,000,000
6,000,000
4,000,000
2,000,000
-
Percent
Increase
(Decrease)
(19.27%)
2014-2015 Expenditure
2011-2012
Actual
2012-2013
Actual
2013-2014
Budget
2013-2014
Estimated
Capital Outlay
93.67%
2014-2015
Budget
Other Admin.
& Overhead
6.33%
Fiscal Year
CITY OF NORFOLK, NE
CAPITAL PROJECTS FUND
2-71
FUND BUDGET SUMMARY
FUND CODE: 424-426
2011-2012
Actual
165,923
2012-2013
Actual
372,217
2013-2014
Estimated
457,512
2013-2014
Budget
400,557
2014-2015
Budget
296,495
Dollar
Increase
(Decrease)
(104,062)
Percent
Increase
(Decrease)
(25.98%)
Special Assessments Levied
Rent and Other Income
Other Interest Income
Non-Revenue Receipts
Total Revenue
270,924
45,197
232,742
548,863
224,758
42,430
74,566
341,754
177,342
33,922
869,809
1,081,073
119,650
33,367
1,754,809
1,907,826
99,434
162,500
22,636
4,401,733
4,686,303
(20,216)
162,500
(10,731)
2,646,924
2,778,477
(16.90%)
100.00%
(32.16%)
150.84%
145.64%
Total Funds Available
714,786
713,971
1,538,585
2,308,383
4,982,798
2,674,415
115.86%
Other Admin. & Overhead
Capital Outlay
Debt Service- Principal
Debt Service- Interest
Total Expenditures
9,451
(91,167)
375,000
49,285
342,569
1,903
210,000
44,556
256,459
9,163
41,187
1,135,000
56,740
1,242,090
32,000
1,620,000
215,000
57,476
1,924,476
64,000
4,336,000
205,000
56,121
4,661,121
32,000
2,716,000
(10,000)
(1,356)
2,736,645
100.00%
167.65%
(4.65%)
(2.36%)
142.20%
Ending Balance
372,217
457,512
296,495
383,907
321,677
(62,230)
(16.21%)
Total Funds Accounted For
714,786
713,971
1,538,585
2,308,383
4,982,798
Description
Beginning Fund Balance
Revenue
Revenue/Expenditure History
Dollars
2014-2015 Revenue
Expenditure
5,000,000
4,000,000
3,000,000
2,000,000
1,000,000
-
Non-Revenue
Receipts
93.93%
2,674,415
115.86%
Special
Assessments
Levied
2.12%
Rent and Other
Income
3.47%
Other Interest
Income
0.48%
2014-2015 Expenditure
2011-2012
Actual
2012-2013
Actual
2013-2014
Budget
2013-2014
Estimated
Debt Service
5.60%
2014-2015
Budget
Capital Outlay
93.03%
Fiscal Year
CITY OF NORFOLK, NE
Other Admin.
& Overhead
1.37%
SPECIAL ASSESSMENTS FUND SUMMARY
2-72
FUND BUDGET SUMMARY
FUND CODE: 600
2011-2012
Actual
Revenues
6,432,568
2012-2013
Actual
Revenues
9,564,070
2013-2014
Estimated
Revenues
14,786,617
7,842
7,842
2,764
2,764
1,309
1,309
113,605
10,000
123,605
3,699
115,000
118,699
Water
Sewer Maintenance
Solid Waste Mgmt.
2,858,654
3,411,320
1,736,095
8,006,069
Water
Sewer Maintenance
Solid Waste Mgmt.
147,865
10,245
3,333
161,443
Water
Sewer Maintenance
Solid Waste Mgmt.
7,088
38,380
531
45,999
1,917
13,410
(1,104)
14,223
-
42,859
6,529
49,388
Description
Beginning Fund Balance
Special Ass. Levied
Water
Total Special Assessments Levied
Intergovernmental Revenues
Water
Sewer
Solid Waste
Total Intergovernmental Revenues
Charges for Service
Total Charges for Service
Rent & Other Revenue
Total Rent & Other Revenue
Interest Income
Total Interest Income
2013-2014
Budget
13,257,171
2014-2015
Budget
11,324,173
Dollar
Increase
(Decrease)
(1,932,998)
Percent
Increase
(Decrease)
(14.58%)
-
-
-
260,132
22,772
282,904
220,000
22,000
242,000
81,000
81,000
81,000
(220,000)
(22,000)
(161,000)
2,898,309
3,794,802
1,608,729
8,301,840
2,627,902
3,647,855
1,600,000
7,875,757
2,551,000
3,594,000
1,655,325
7,800,325
2,621,000
3,596,000
1,719,200
7,936,200
163,794
112,417
32,791
309,002
72,629
86,099
3,608
162,336
74,700
256,000
10,000
340,700
59,900
93,500
153,400
(14,800)
(162,500)
(10,000)
(187,300)
(19.81%)
(63.48%)
(100.00%)
(54.98%)
9,395
9,000
(301)
18,094
5,800
8,200
400
14,400
3,900
7,900
500
12,300
(1,900)
(300)
100
(2,100)
(32.76%)
(3.66%)
25.00%
(14.58%)
-
9,500
9,500
1,700,000
1,700,000
1,700,000
(9,500)
1,690,500
100.00%
(100.00%)
17794.74%
70,000
2,000
63,875
135,875
100.00%
(100.00%)
(100.00%)
(66.53%)
2.74%
0.06%
3.86%
1.74%
Interfund Operating Transfer In
Sewer
Solid Waste Mgmt.
Total Interfund Operating Transfer In
CITY OF NORFOLK, NE
ENTERPRISE FUND
2-73
FUND BUDGET SUMMARY
FUND CODE: 600
2011-2012
Actual
Revenues
Description
Proceeds from Debt Issue
Water
Sewer
2012-2013
Actual
Revenues
2013-2014
Estimated
Revenues
1,000,000
1,000,000
2014-2015
Budget
735,000
2,190,000
2,925,000
2,000,000
2,000,000
4,000,000
Total Revenue
11,269,958
12,795,916
8,340,400
9,406,925
9,882,900
Total Funds Available
17,702,526
22,359,986
23,127,017
22,664,096
21,207,073
Total Proceeds from Debt Issue
-
2013-2014
Budget
-
Dollar
Increase
(Decrease)
(1,000,000)
(1,000,000)
475,975
(1,457,023)
Percent
Increase
(Decrease)
(100.00%)
(100.00%)
5.06%
(6.43%)
CITY OF NORFOLK, NE
ENTERPRISE FUND
2-74
FUND BUDGET SUMMARY
FUND CODE: 600
Description
Water
Water Pollution Control
Sewer Maintenance
Solid Waste Management
Total Expenditures
2011-2012
Actual
Expenditures
3,679,408
2,003,954
658,846
1,796,248
8,138,456
2012-2013
Actual
Expenditures
2,009,127
2,601,002
966,278
1,996,962
7,573,369
2013-2014
Estimated
Expenditures
5,000,579
3,187,677
2,065,236
1,549,352
11,802,844
2013-2014
Budget
6,374,256
3,697,491
4,696,873
1,924,007
16,692,627
2014-2015
Budget
5,636,730
3,061,075
5,532,958
1,973,464
16,204,227
Dollar
Increase
(Decrease)
(737,526)
(636,416)
836,085
49,457
(488,400)
Percent
Increase
(Decrease)
(11.57%)
(17.21%)
17.80%
2.57%
(2.93%)
9,564,070
14,786,617
11,324,173
5,971,469
5,002,846
(968,623)
(16.22%)
17,702,526
22,359,986
23,127,017
22,664,096
21,207,073
(1,457,023)
(6.43%)
Ending Balance
Total Funds Accounted For
Revenue/Expenditure History
Revenue
Expenditure
2014-2015 Revenue
18,000,000
Rent & Other
Revenue
1.55%
Interest Income
0.12%
Interfund
Operating
Transfer In
17.20%
16,000,000
Intergovernmental
Revenues
0.82%
Dollars
14,000,000
Charges for
Service
80.31%
12,000,000
10,000,000
8,000,000
Water
Pollution
Control
18.89%
6,000,000
4,000,000
2,000,000
2014-2015 Expenditure
Sewer
Maintenance
34.15%
2011-2012
Actual
2012-2013
Actual
2013-2014
Budget
2013-2014
Estimated
2014-2015
Budget
Fiscal Year
Water
34.78%
Solid Waste
Management
12.18%
CITY OF NORFOLK, NE
ENTERPRISE FUND
2-75
Mission Statement
To provide clean, safe drinking water in an adequate amount to our
customers in a cost effective manner.
•
Description of Division
Operate and maintain Norfolk’s two water treatment plants and
water distribution system.
•
•
•
Water Organizational Chart
•
•
CITY ADMINISTRATOR
•
•
PUBLIC WORKS DIRECTOR
•
•
WATER & SEWER DIRECTOR
•
WATER TREATMENT
SUPERVISOR
•
SECRETARY I
•
•
WATER PLANT
OPERATOR II
•
•
•
•
•
WATER PLANT
OPERATOR I
UTILITY
WORKER
WATER &
SEWER
MECHANIC II
Services
Conduct backflow program
Maintain and repair water mains, meters, and fire hydrants
Install water valves and hydrants as needed
Locate, trace, and mark water mains
On-call 24 hours and standby duty during weekends to handle
emergency calls
•
Respond to all customers for water services to be on or off
Handle water complaints
Collect water samples per State regulations to ensure water
meets all safe drinking water standards
Assist contractors and customers on the installation and repair
of water lines and attachments
Accomplishments for 2013-2014
Compliance with State of Nebraska Regulations Title 179
Chapter 22 concerning backflow prevention.
Maintained a reputable safety record.
Published the Annual Consumer Confidence Report.
Aided contractor with the installation of a 24” water main from
the West Water Plant to 14th Street and Monroe Avenue.
Finished the change out of manual read water meters.
Worked with contractor on the painting of a 2 mg storage tank.
The painting was completed in August, 2014.
Goals for 2014-2015
Compliance with State of Nebraska Regulations Title 179
Chapter 22 concerning backflow prevention.
Maintain compliance with State of Nebraska Health & Human
Services for zero failures of required coliform testing of water
samples.
Maintain a reputable safety record.
Assist with overseeing the demolition of the water tower at 25th
Street and Prospect Avenue and the construction of a
communication tower. (Mayor and City Council Goal #5)
Assist contractor with the installation of the Northeast Industrial
Water Main project.
Performance Measures
Demand:
Water Mains
Maintained (Miles)
# of Customers
2012-2013
Actual
2013-2014
Estimated
2014-2015
Estimated
123
9,352
129
9,352
131
9,352
CITY OF NORFOLK, NE
WATER
2-76
Booster Stations
Maintained
Wells Maintained
Current Budget Issues
Workload:
Water Inspections
Service Calls During
Working Hours
Service Calls After
Working Hours
Locates
Productivity:
Raw Water Pumped
(Gallons)
Finished Water Pumped
(Gallons)
Effectiveness:
Water Samples Tested
Fire Hydrants Flushed
4
13
4
13
4
13
66
70
70
6,475
6,500
6,500
33
3,449
35
3,450
35
3,450
1,597,759,000
1,650,456,000
1,750,000,000
1,656,362,000
1,750,806,000
1,850,000,000
300
1,245
300
1,245
300
1,245
Personnel: The personnel budget includes normal merit pay
increases and a 2% cost-of-living increase. The personnel costs
are also impacted by changes in workers compensation
insurance and health insurance.
Capital Outlay: The major infrastructure items in the 20142015 Capital Outlay budget are as follows:
• Oversized pipe larger than 8” - $40,000. The City pays for
piping sized over 8”.
• (E4) Water Main Improvements; Omaha Avenue and
Victory Road - $235,200 – Water line to serve the proposed
development on the east side of the flood control. This is a
carryover from the FY 09-10 budget.
• NE Industrial Water Main Extension - $922,000.
• Erect communication tower at 25th & Prospect - $200,000
• (T4) Replace 12” Water Main from 1st & Madison to 7th &
Madison - $576,900
• Machinery and Equipment budgeted includes: replacement
of shop computer for $3,850, SCADA tablet for $2,000,
service truck for $24,000, and system computer for $1,800.
Water Personnel Roster
Position
Water & Sewer Director
Water Supervisor
Water Treatment Supervisor
Water & Sewer Mechanic II
Water & Sewer Mechanic
Plant Operator II
Plant Operator I
Utility Worker
Maintenance Worker
Secretary I
Wage
Grade
24
20
20
17
16
16
15
15
13
10
Total
FY
11-12
1
1
1
0
1
0
3
3
0
1
FY
12-13
1
0
1
1
0
0
4
3
0
1
FY
13-14
1
0
1
1
0
0
4
3
0
1
FY
14-15
1
0
1
1
0
1
3
2
1
1
11
11
11
11
Significant changes to other categories: Other Operating Costs
increase $1,372 or 19.30% due to an increase in rent. Utilities
and Maintenance increase $53,791 or 9.06% due to increases in
electricity, natural gas, and building ground and plant
maintenance. Government Subsidies and Transfers increase due
to transferring $1,700,000 of bond proceeds to the sewer fund.
Debt Service decreases $22,551 or 12.13% due to transfer of
bonds to sewer fund.
One Plant Operator I was upgraded to a Plant Operator II position. Replaced a Utility Worker
position with a Maintenance Worker.
CITY OF NORFOLK, NE
WATER
2-77
DIVISION EXPENDITURE BUDGET SUMMARY
Description
Personnel Costs
Operating Supplies & Materials
Other Operating Costs
Utilities & Maintenance
Legislative Affairs
Other Admin. & Overhead
Gov't Subsidies & Transfers
Capital Outlay
Debt Service - Principal
Debt Service - Interest
DIVISION CODE: 224
2011-2012
Actual
766,989
17,915
7,342
468,627
12,743
226,319
1,384,481
780,008
14,984
2012-2013
Actual
754,766
27,950
8,079
673,856
8,865
284,722
80,333
140,000
30,556
2013-2014
Estimated
785,599
20,462
1,542
663,514
9,008
239,883
3,095,000
130,000
55,571
2013-2014
Budget
819,808
23,035
7,108
593,970
14,156
244,531
4,485,700
130,000
55,948
2014-2015
Budget
836,756
23,083
8,480
647,761
14,679
236,824
1,700,000
2,005,750
130,000
33,397
Dollar
Increase
(Decrease)
16,948
48
1,372
53,791
523
(7,707)
1,700,000
(2,479,950)
(22,551)
Percent
Increase
(Decrease)
2.07%
0.21%
19.30%
9.06%
3.69%
(3.15%)
100.00%
(55.29%)
(40.31%)
3,679,408
2,009,127
5,000,579
6,374,256
5,636,730
(737,526)
(11.57%)
Total Expenditures
Expenditure History
2014-2015 Budget
Capital Outlay
35.58%
7,000,000
Debt Service
2.90%
Personnel
Costs
14.85%
6,000,000
Dollars
5,000,000
4,000,000
Operating
Supplies &
Materials
0.41%
3,000,000
2,000,000
1,000,000
2011-2012 2012-2013 2013-2014 2013-2014 2014-2015
Actual
Actual
Budget
Estimated
Budget
Fiscal Year
Gov't Subsidies
& Transfers
30.16%
Other Admin.
& Overhead
4.20%
Utilities &
Maintenance
11.49%
Legislative
Affairs
0.26%
Other
Operating
Costs
0.15%
CITY OF NORFOLK, NE
WATER
2-78
Mission Statement
Comply with State and Federal wastewater treatment standards in the
most efficient manner possible. Maintain a safe and productive work
environment and an employee benefit package commensurate with
duties and community standards. Convey a positive influence on all
aspects of our environment and community.
•
•
•
•
•
•
Description of Division
The Water Pollution Control Division is comprised of the wastewater
treatment plant and a staff of nine employees. It provides activities
necessary to clean wastewater to State of Nebraska standards prior to
discharge into the Elkhorn River, and to treat the residual solids to
Environmental Protection Agency standards prior to being returned
to farm land as a product for beneficial use.
•
•
•
Water Pollution Control Organizational Chart
CITY ADMINISTRATOR
PUBLIC WORKS DIRECTOR
WASTEWATER PLANT
SUPERINTENDENT
WASTEWATER SUPERVISOR
CHEMICAL
TECHNICIAN
WASTEWATER
PLANT OPERATOR I
(5)
•
SECRETARY II
Services
Wastewater treatment
Receive and treat overland wastes
Bio-solids treatment for beneficial use
Industrial wastewater monitoring and billing preparation
Lab analysis for smaller communities
Maintain equipment and assist with operations at the Transfer
Station
Provide contract Wastewater Operator services for smaller
communities
Conduct Stormwater sampling activities
Accomplishments for 2013-2014
Staff completed the following major projects:
o Replaced the water line in the Solids Handling
Building
o Replaced the irrigation pump
o Installed a new window and reroofed the Transfer
Station Scalehouse
o Replaced the No. 4 Raw Lift Pump
o Performed preventive and corrective maintenance on
Transfer Station equipment
o Painted the WPC administration office areas
o Replaced the slide gate on the No. 2 grit chamber
o Overhauled the No. 1 Effluent and No. 2 Trickling
Filter Pumps
o Swapped out the failed No. 1 Thickener Sludge
Transfer Pump with a rebuilt
o Pumped down the No. 3 SBR basin to complete a 5year routine diffuser replacement, mixer motor
overhaul, and installation of a waste pump check
valve and guide rails. Permit limits were met while
this basin was offline.
Received the following overland waste and treated:
o 1,259,500 gallons (229 semi loads) of wastewater
from Atkinson’s Ethanol plant
o 880,000 gallons
of contaminated landfill
groundwater from the old CRD/Norfolk landfill
CITY OF NORFOLK, NE
WATER POLLUTION CONTROL
2-79
Received domestic plant sludge from:
City of Stanton (41,400 gallons)
City of Battle Creek (27,600 gallons)
Village of Meadow Grove (64,000 gallons).
Implemented the new computerized maintenance program.
Continued to work on sewer rate program with Public Works
Director.
WPC lab staff successfully completed the annual EPA Discharge
Monitoring Report Quality Assurance (DMRQA) evaluation by
accurately accessing all analytes. This is a mandatory quality
assurance program for wastewater labs.
Participated in SID/Woodland Park discussions regarding their
sewer connection and flow.
Initiated a trial odor control program using hydrogen peroxide
that worked well and will be fully implemented.
Worked with Siemens and Rutjens Construction completing the
replacement of the SBR Blowers.
Replaced the 1994 solids applicator truck chassis with new.
Reconditioned the Ashbrook Belt Filter Press.
Worked with City’s Olsson and Associates engineer to procure
grit equipment and contractor to install in the next fiscal year.
Replaced all of the SCADA Computers with new and migrated
the associated software to newer versions that work with
Windows 7 operating system.
Worked with HDR, Olsson Associates, and Rutjens Construction
with the completion of the sewer replacement project west of
WPC.
Worked with Henningsen’s at their request with the replacement
of their flow measurement/sample station.
Renewed several special use permits in Stanton, Pierce, and
Madison counties to apply solids on agricultural land. In
addition, obtained more pasture ground for summer application.
Received draft WPC NPDES permit, commented on draft, and
received final 5-year permit.
Was part of the team working with Covidien staff with their
connection to the City sewer when that project finalizes.
Gave a tour to Norfolk 101: Citizens Academy 2014.
At their request, assisted local communities with plant operations
and review of their draft NPDES permits.
o
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
Worked with local entities (State Patrol, Norfolk Public Schools,
etc…) with disposal of chemicals that were safely treated
through our wastewater plant.
Conducted stormwater sampling and lab analyses procedures and
activities for each required sampling event.
Compiled and submitted the required annual Solids Management
Plan to the EPA and NDEQ.
Filled in for Transfer Station staff that were on leave, and
continue to do so.
WPC received the Scott Wilbur and Safety Award at the Fall
Conference.
Goals for 2014-2015
Replace the Solids Handling and Aeration Building roofs.
Completion of the grit dewatering equipment.
Replace diffuser membranes in the next SBR basin.
Replace computers in their time of rotation.
Install new exhaust fan in Blower room of Blower building.
Replace one of six samplers.
Replace the influent screen supply fan.
Overhaul one of two PreAeration blowers.
Overhaul of one of seven Trickling Filter Pumps (1980).
Replacement of the maintenance intensive No. 5 & 6 Raw Lift
Pumps.
Performance Measures
Demand:
Plant Flow, MGD
Overland Wastes Received
(Gallons)
Million Gallons Treated
(x1,000,000,000)
Average Daily lbs of BOD
Average Daily lbs of SS
Average Daily lbs of TKN
Solids Out (Tons/Day)
2012-2013
Actual
2013-2014
Estimated
2014-2015
Estimated
3
3.2
3.2
2,639,050
1,200,000
1,200,000
1,077
16,476
9,922
1,642
4.52
1,200
15,700
10,000
1,400
4.50
1,200
15,700
10,000
1,400
4.50
CITY OF NORFOLK, NE
WATER POLLUTION CONTROL
2-80
# of Equipment Maintained
(including Transfer Station)
413
Workload:
Total # of WPC Work
Orders Generated
Total # of Transfer Station
Work Orders Generated
# of small communities lab
analyses performed
# of Industries monitored
and billed
# of In-house lab analyses
performed
Productivity:
Treatment cost/Million
Gallons (Domestic)
Disposal & Treatment Cost
of 1800 gal. Septic Waste
WPC assets maintained
(Million dollars)
417
417
3,611
3,500
3,500
700
750
750
410
400
400
9
9
9
3,734
3,000
3,000
$2,025.49
$2,106.51
$2,106.51
$65.00
$65.00
$65.00
$18.40
$19.00
$19.00
99.1
98.9
99.9
97.8
87
85
40
99
97
87
85
40
10
10
Effectiveness:
% of CBOD removed
% of SS removed
% of Ammonia removed
% of Nitrogen removed
% of Phosphorous removed
# of plant equipment failure
responses (call backs)
7
Current Budget Issues
Personnel: The $24,831 or 3.74% increase in personnel
costs is due normal merit pay increases, and a 2% cost-ofliving increase. Personnel costs are also impacted by an
increase in group insurance and a decrease in workers
compensation insurance.
Capital Outlay: Capital outlay is budgeted at $767,600
compared to $1,535,500 the prior year. The following
items are included for this year: $68,400 for SHB roof
replacement, $14,000 for aeration building roof
replacement, $1,500 for miscellaneous software, $1,800 for
secretary computer replacement, $1,900 for PLC laptop
replacement, $4,000 for SCADA tablets, $1,000 for
exhaust fan in the blower building, $6,000 for sampler
replacement, $6,000 for preaeration blower overhaul,
$8,000 for screen building supply fan, $15,000 for snow
plow for truck, $10,000 for trickling filter pump overhaul,
$280,000 grit dewatering equipment, and $350,000 for raw
lift pump replacement.
Significant changes to other categories: Operating Supplies
and Materials costs increase $4,599 or 19.48% due to an
increase in fuel costs. Other Operating Costs increase
$1,725 or 2.32% due to an increase in garbage fees.
Utilities and Maintenance costs increase $95,143 or
14.47% due to increases in water and building ground and
plant maintenance costs. Legislative Affairs increase $216
or 1.63% due to an increase in travel and conference costs.
Other Administration and Overhead increase $6,150 or
6.13% due to an increase in other professional fees, which
is partially offset by a decrease in insurance. Debt Service
payments decrease $1,180 or 0.19% due to bonds maturing.
Water Pollution Control Personnel Roster
Position
Wastewater Plant Superintendent
Wastewater Supervisor
Wastewater Plant Operator I
Chemical Technician
Secretary I
Secretary II
Total
Wage
Grade
24
20
15
15
10
12
FY
11-12
1
1
5
1
1
0
9
FY
12-13
1
1
5
1
0
1
9
FY
13-14
1
1
5
1
0
1
9
FY
14-15
1
1
5
1
0
1
9
CITY OF NORFOLK, NE
WATER POLLUTION CONTROL
2-81
DIVISION EXPENDITURE BUDGET SUMMARY
Description
Personnel Costs
Operating Supplies & Materials
Other Operating Costs
Utilities & Maintenance
Legislative Affairs
Other Admin. & Overhead
Capital Outlay
Debt Service - Principal
Debt Service - Interest
Total Expenditures
DIVISION CODE: 225
2011-2012
Actual
617,699
21,294
27,062
684,486
6,984
76,432
307,624
230,000
32,373
2012-2013
Actual
627,340
21,818
24,535
832,619
8,313
66,169
410,894
575,000
34,314
2013-2014
Estimated
634,597
24,132
18,319
640,106
7,344
90,873
1,142,411
600,000
29,895
2013-2014
Budget
663,152
23,609
74,275
657,530
13,228
100,302
1,535,500
600,000
29,895
2014-2015
Budget
687,983
28,208
76,000
752,673
13,444
106,452
767,600
605,000
23,715
Dollar
Increase
(Decrease)
24,831
4,599
1,725
95,143
216
6,150
(767,900)
5,000
(6,180)
Percent
Increase
(Decrease)
3.74%
19.48%
2.32%
14.47%
1.63%
6.13%
(50.01%)
0.83%
(20.67%)
2,003,954
2,601,002
3,187,677
3,697,491
3,061,075
(636,416)
(17.21%)
Expenditure History
Other Admin.
& Overhead
3.48%
Legislative
Affairs
0.44%
4,000,000
3,500,000
Dollars
3,000,000
2014-2015 Budget
Capital
Outlay
25.08%
2,500,000
2,000,000
Utilities &
Maintenance
24.59%
1,500,000
Debt Service
20.54%
1,000,000
500,000
2011-2012
Actual
2012-2013
Actual
2013-2014
Budget
2013-2014
Estimated
2014-2015
Budget
Fiscal Year
Other
Operating
Costs
2.48%
Operating
Supplies &
Materials
0.92%
Personnel
Costs
22.47%
CITY OF NORFOLK, NE
WATER POLLUTION CONTROL (WPC)
2-82
Mission Statement
Services
To maintain the sanitary sewer infrastructure system in a cost
effective manner to ensure sanitary sewers flow freely.
•
Description of Division
•
•
Maintain the City's sanitary sewer collection system and its fourteen
lift stations, repair broken sewer lines, upgrade sewer manholes,
rings and covers, repair pumps and pump seals, electric motors and
level control systems. Read all water meters on a bi-monthly basis.
Accomplishments for 2013-2014
•
•
Sewer Organizational Chart
•
•
CITY ADMINISTRATOR
•
PUBLIC WORKS
DIRECTOR
WATER & SEWER
DIRECTOR*
•
•
•
WATER PLANT
SUPERVISOR*
•
•
WATER &
SEWER
MECHANIC
SEASONAL
HELP
Maintained a reputable safety record.
Cleaned entire sewer system.
Preventive Maintenance of City sewer mains and interceptors
ensuring no backups at customer’s properties.
Inspect all sewage manholes and record all deficiencies with
sewage manholes during the annual cleaning.
Aided contractor with replacement of sewer mains on the
Michigan Avenue project.
Goals for 2014-2015
•
UTILITY
WORKER
Inspection of all sewer lift stations twice weekly
On-call 24 hours and standby duty during weekends to handle
emergency calls
Clean the sewer collection system as preventive maintenance,
approximately 128 miles
•
METER
READER
Preventive Maintenance of City sewer collection mains and
interceptors ensuring no backups at customer’s properties.
Maintain a reputable safety record.
Staff will repair all deficiencies with sewage manholes.
Assist in the design and aide contractor in the construction of
the South West Sewer Interceptor.
Assist in the design and aide contractor in the construction of
the Lift Station south of the River.
Assist in the design and aide contractor in the construction of all
other sewer projects.
Staff will upgrade the pumps at 275 and also East Park lift
station to increase pump capacities.
*The Water and Sewer Director and Water Treatment Supervisor
are budgeted in Water Fund.
CITY OF NORFOLK, NE
SEWER MAINTENANCE
2-83
Performance Measures
Demand:
Sewer Lines Maintained
(Miles)
# of Customers
Lift Stations Maintained
Current Budget Issues
2012-2013
Actual
2013-2014
Estimated
2014-2015
Estimated
127
9,352
14
128
9,352
14
128
9,352
14
61
65
65
68
75
75
25
30
30
15
15
15
Workload:
Sewer Inspections
Service Calls During
Working Hours
Service Calls After
Working Hours
Lift Station Malfunctions
After Working Hours
Personnel: Personnel costs decrease $7,246 or 2.95% due
to replacement of a position with entry level pay, which is
partially offset by a 2% cost-of-living increase. The
personnel costs are also impacted by an increase in group
insurance and a decrease in workers compensation.
Capital Outlay: The infrastructure capital items included
in this budget are: $20,000 for sewer main extensions
larger than 8”, $258,000 for lift station and sewer main
improvements on Omaha Avenue and Victory Road for a
proposed development on the east side of the flood
control, $1,838,000 for northeast industrial sewer main
extension, $1,600,000 for the southwest interceptor from
4th Street and Jackson to 13th Street and Monroe Avenue
and TaHaZouka Interceptor, $100,000 for an upgrade to
the 275 lift station, $40,000 for Park Avenue lift station,
and $855,000 for Highway 81 sewer south of river.
Productivity:
See Water Pollution
Control (WPC)
Effectiveness:
See Water Pollution
Control (WPC)
Significant changes to other categories: Operating
Supplies & Materials increase by $46 or 0.23% due to an
increase in fuel costs. Utilities & Maintenance increase by
$3,527 or 3.72% due to increases in electricity and
building ground and plant maintenance costs. Legislative
Affairs decrease $227 or 8.46% due to a decrease in travel
and conference costs. Other Administration & Overhead
decrease $25,583 or 10.67% due to decreases in insurance
costs and other professional fees. Debt Service increases
$23,718 or 10.53% due to additional bonds.
Sewer Personnel Roster
Position
Water & Sewer Mechanic
Utility Worker
Meter Reader
Seasonal Worker
Wage
Grade
16
15
11
5
Total
FY
11-12
1
1
1
1
FY
12-13
1
1
1
1
FY
13-14
1
1
1
1
FY
14-15
1
1
1
1
4
4
4
4
CITY OF NORFOLK, NE
SEWER MAINTENANCE
2-84
DIVISION EXPENDITURE BUDGET SUMMARY
Description
Personnel Costs
Operating Supplies & Materials
Utilities & Maintenance
Legislative Affairs
Other Admin. & Overhead
Capital Outlay
Debt Service - Principal
Debt Service - Interest
DIVISION CODE: 226
2011-2012
Actual
214,918
14,854
75,422
129
218,273
88,048
17,500
29,702
2012-2013
Actual
222,598
12,686
65,376
358
249,109
218,009
111,000
87,142
2013-2014
Estimated
212,483
15,711
54,796
873
206,451
1,350,000
111,000
113,922
2013-2014
Budget
245,373
19,861
94,761
2,684
239,742
3,869,150
111,000
114,302
2014-2015
Budget
238,127
19,907
98,288
2,457
214,159
4,711,000
114,000
135,020
658,846
966,278
2,065,236
4,696,873
5,532,958
Total Expenditures
Dollar
Increase
(Decrease)
(7,246)
46
3,527
(227)
(25,583)
841,850
3,000
20,718
836,085
Percent
Increase
(Decrease)
(2.95%)
0.23%
3.72%
(8.46%)
(10.67%)
21.76%
2.70%
18.13%
17.80%
Expenditure History
2014-2015 Budget
Legislative
Affairs
0.04%
6,000,000
5,000,000
Utilities &
Maintenance
1.78%
Dollars
4,000,000
3,000,000
Operating
Supplies &
Materials
0.36%
2,000,000
1,000,000
Other Admin.
& Overhead
3.87%
Capital Outlay
85.15%
Personnel
Costs
4.30%
2011-2012 2012-2013 2013-2014 2013-2014 2014-2015
Actual
Actual
Budget
Estimated
Budget
Debt Service
4.50%
Fiscal Year
CITY OF NORFOLK, NE
SEWER MAINTENANCE
2-85
Mission Statement
Provide an efficient disposal system for Municipal Solid Waste that
meets regulatory requirements and the needs of the community.
•
•
Description of Division
The Solid Waste Division, Transfer Station, is responsible for the
inspection and transfer of solid waste from residential and
commercial collection vehicles, to semi-trailers, or to alternate
disposal and recycle points as determined by the waste type. The
Household Hazardous Waste facility (HHW) provides a service to
the home owner to remove sources of pollution from entering the
ecosystem. The City will contract with a private firm to provide
tractors and drivers to transport solid waste to the Coalition landfill
in City owned trailers.
•
•
•
•
Solid Waste Organizational Chart
•
CITY ADMINISTRATOR
•
PUBLIC WORKS DIRECTOR
•
•
WASTEWATER PLANT
SUPERINTENDENT
•
•
•
SOLID WASTE
SUPERVISOR
•
TRANSFER
STATION PLANT
OPERATOR I
SOLID WASTE
OPERATOR
WASTEWATER
PLANT
OPERATOR I
SCALE CLERK
(1.38)
•
•
•
Services
Screen waste to insure compatibility with Subtitle D landfills
Route non-compatible wastes (asbestos, appliances, batteries,
grass, liquid, oil, concrete, lumber, timber, tires) to alternate
disposal sites
Transfer compatible wastes from individual, business, and
contract hauler vehicles to semi-trailers for transport, or to
alternate disposal and recycling points
Account for the volume of waste and the associated fees in and
out of the Station
HHW provides a safe disposal site for chemicals generated by
the home owner. This service is new as of January 1, 2013.
Accomplishments for 2013-2014
To maintain a reliable fleet of transfer trailers, a newreplacement trailer has been purchased and will be put into
service.
An E-grinder has been installed at the HHW facility, this
machine is available for use by business and the general public,
for a fee.
A paint can crusher was installed in the HHW facility to
expedite the task of opening and emptying latex paint cans into
a 55 gallon drum for use at the landfill.
A new replacement incinerator will be purchased and installed.
Landfill tonnage is estimated at 92,000 tons for the year.
An Air Space Study has concluded at the landfill and it
recommends a 2015 construction date for Area 5.
The landfill will submit an application for renewal of its
Operating Permit.
We are expecting to receive 22,500 Transfer Station customers
by years end, and they will have delivered 30,500 tons of waste,
3,300 customers of yard waste, and 700 tires.
Goals for 2014-2015
Ship household hazardous waste.
Purchase a Tommy-Lift gate.
Purchase backup shag truck that is street legal
Streamline grass customer’s time.
CITY OF NORFOLK, NE
SOLID WASTE MANAGEMENT
2-86
•
•
•
Replace Wheel-Loader with a used one from Street Department.
Replace vehicle mounted air compressor.
Purchase a Transfer Trailer to maintain a reliable fleet.
Effectiveness:
Loads out, average payload
(tons)
Crematory, lb. per cycle
16.2
83.5
16.5
86.7
16.6
87.3
Performance Measures
2012-2013
Actual
Demand:
Municipal Solid Waste, tons
received
Demolition Waste, tons
received
Paint, containers billed
Appliances received
Batteries received
Crematory, tons received
Refrigeration units received
Yard Waste, bags received
Yard Waste, tons received
Tires received
Tree waste, tons received
Workload:
Crematory, cycles completed
Peak month tons
Average daily tonnage
Peak month tickets
Average daily ticket count
Total scale transaction count
Total Bush & Tree
transaction count
Total Grass transaction count
Total Municipal Solid Waste
ticket count
Productivity:
Municipal Solid Waste, tons
shipped
Municipal Solid Waste, loads
shipped
2013-2014
Estimated
Solid Waste Personnel Roster
2014-2015
Estimated
29,740
30,000
30,000
75
0
35
2
12
23
7,114
345
599
169
70
0
35
2
13
25
7,000
345
800
150
70
0
30
0
12
25
6,500
300
600
125
278
3,516
97
2,794
75
25,147
300
3,400
97
2,700
77
25,200
275
3,400
97
2,700
75
25,200
2,492
4,937
2,500
4,950
2,500
4,850
14,587
14,125
14,500
29,697
28,780
29,250
1,833
1,744
1,760
Position
Solid Waste Manager
Solid Waste Supervisor
Transfer Station Plant Operator I
Solid Waste Operator
Wastewater Plant Operator I
Scale Clerk
Total
Wage
Grade
27
22
15
15
15
10
FY
11-12
1
0
2
1
1
1.38
FY
12-13
1
0
2
1
1
1.38
FY
13-14
0
1
2
1
1
1.38
FY
14-15
0
1
1
1
1
1.38
6.38
6.38
6.38
5.38
Eliminated one vacant Transfer Station Plant Operator I position.
Current Budget Issues
Personnel: The personnel budget includes the elimination of the
vacant Transfer Station Plant Operator I position, normal merit
pay increases, and a 2% cost-of-living increase. The personnel
costs are also impacted by adjustments in health insurance costs
and workers compensation.
Capital Outlay: The following is included in the fiscal year
2014-2015 budget: used truck to be used as backup shag for
$75,000, trailer for $70,000, payloader upgrade for $39,000,
foam filled payloader tires for $20,000, rubber payloader bucket
bit for $1,500, PC’s for $2,700, laser printers for $750, Tommy
lift gates for $1,500, high bay lights for tipping floor for $4,500,
re-budget balance of incinerator for $56,000, and rol-air
compressor replacement for $2,800.
Significant changes in other expenditure categories: Operating
Supplies and Materials increase $8,917 or 63.01% due to
increases in uniforms, fuel costs, and operating supplies and
materials. Utilities and Maintenance decrease $6,058 or 5.01%
due to a decrease in machinery and vehicle maintenance, which
is partially offset by increases in electricity and natural gas.
Debt Service increases $1,846 or 12.84% due to bonds getting
closer to maturity.
CITY OF NORFOLK, NE
SOLID WASTE MANAGEMENT
2-87
Description
Personnel Costs
Operating Supplies & Materials
Other Operating Costs
Utilities & Maintenance
Legislative Affairs
Other Admin. & Overhead
Capital Outlay
Debt Service - Principal
Debt Service - Interest
Total Expenditures
2011-2012
Actual
421,180
6,979
996,657
79,488
1,821
48,454
147,899
92,500
1,270
2012-2013
Actual
414,206
10,182
941,022
93,459
1,375
44,873
411,874
79,000
971
2013-2014
Estimated
420,272
14,626
900,000
76,115
813
43,148
80,000
14,000
378
2013-2014
Budget
465,947
14,151
1,064,525
121,022
4,327
50,157
189,500
14,000
378
2014-2015
Budget
404,378
23,068
1,085,422
114,964
4,374
51,284
273,750
16,000
224
1,796,248
1,996,962
1,549,352
1,924,007
1,973,464
Personnel
Costs
20.49%
Expenditure History
2,500,000
Dollar
Increase
(Decrease)
(61,569)
8,917
20,897
(6,058)
47
1,127
84,250
2,000
(154)
49,457
Percent
Increase
(Decrease)
(13.21%)
63.01%
1.96%
(5.01%)
1.09%
2.25%
44.46%
14.29%
(40.74%)
2.57%
Operating
Supplies &
Materials
1.17%
Debt Service
0.82%
2014-2015 Budget
2,000,000
Capital
Outlay
13.87%
Dollars
1,500,000
1,000,000
500,000
Other
Operating
Costs
55.00%
Other Admin.
& Overhead
2.60%
2011-2012 2012-2013 2013-2014 2013-2014 2014-2015
Actual
Actual
Budget
Estimated
Budget
Legislative
Affairs
0.22%
Fiscal Year
Utilities &
Maintenance
5.83%
CITY OF NORFOLK, NE
SOLID WASTE MANAGEMENT
2-88
FUND BUDGET SUMMARY
FUND CODE: 701
2011-2012
Actual
3,250,563
2012-2013
Actual
3,242,520
2013-2014
Estimated
3,960,653
2013-2014
Budget
3,291,780
2014-2015
Budget
3,942,017
Dollar
Increase
(Decrease)
650,237
Percent
Increase
(Decrease)
19.75%
Internal Service Fund Billing
Other Interest Income
Total Revenue
2,401,121
10,664
2,411,785
2,641,426
1,086
2,642,512
2,725,964
7,400
2,733,364
2,725,964
6,545
2,732,509
2,938,050
7,663
2,945,713
212,086
1,118
213,204
7.78%
17.08%
7.80%
Total Funds Available
5,662,348
5,885,032
6,694,017
6,024,289
6,887,730
863,441
14.33%
Personnel Costs
Other Admin. & Overhead
Total Expenditures
2,361,411
58,417
2,419,828
1,859,963
64,416
1,924,379
2,647,000
105,000
2,752,000
2,763,000
145,000
2,908,000
2,947,000
163,040
3,110,040
184,000
18,040
202,040
6.66%
12.44%
6.95%
Ending Balance
3,242,520
3,960,653
3,942,017
3,116,289
3,777,690
661,401
21.22%
Total Funds Accounted For
5,662,348
5,885,032
6,694,017
6,024,289
6,887,730
863,441
14.33%
Description
Beginning Fund Balance
Revenue/Expenditure History
Revenue
2014-2015 Revenue
Other Interest
Income
0.26%
Expenditure
3,500,000
3,000,000
Internal Service
Fund Billing
99.74%
Dollars
2,500,000
2,000,000
1,500,000
1,000,000
2014-2015 Expenditure
500,000
2011-2012
Actual
2012-2013
Actual
2013-2014
Budget
2013-2014
Estimated
2014-2015
Budget
Other
Admin. &
Overhead
5.24%
Personnel
Costs
94.76%
Fiscal Year
CITY OF NORFOLK, NE
GROUP INSURANCE FUND
2-89
CITY OF NORFOLK, NE
SCHEDULE OF BONDED INDEBTEDNESS BY MATURITIES
DEBT SUMMARY
_________
2015
2016
2017
2018
2019
2020
2021
2022
& Beyond
Total
Total General Obligation
Bonds
Principal
Interest
1,490,000
641,664
1,520,000
615,188
1,480,000
582,853
1,175,000
546,587
1,210,000
514,791
1,235,000
478,343
1,270,000
439,106
10,720,000
2,271,124
20,100,000
6,089,656
Total Special Assessment
Bonds
Principal
Interest
205,000
12,821
205,000
11,888
210,000
10,635
210,000
8,775
210,000
6,310
50,000
3,135
50,000
2,235
55,000
1,210
1,195,000
57,009
865,000
192,357
845,000
181,280
895,000
167,893
290,000
159,034
290,000
155,034
300,000
150,216
305,000
144,421
4,515,000
973,446
8,305,000
2,123,681
3,406,842
3,378,356
3,346,381
2,389,396
2,386,135
2,216,694
2,210,762
18,535,780
37,870,346
Total Revenue Bonds
Combined
Principal
Interest
CITY OF NORFOLK, NE
DEBT SUMMARY
3-1
CITY OF NORFOLK, NE
SCHEDULE OF BONDED INDEBTEDNESS BY MATURITIES
GENERAL OBLIGATION BONDS
_________
2015
2016
2017
2018
2019
2020
2021
2022
& Beyond
Total
2007 Public Safety Bonds
(Interest - 4.15% - 4.25%)
Principal
Interest
40,000
5,463
45,000
3,803
45,000
1,913
-
-
-
-
-
130,000
11,179
2010 Public Safety Bonds
(Interest - 1.80% - 3.40%)
Principal
Interest
20,000
5,003
20,000
4,643
20,000
4,203
20,000
3,703
25,000
3,163
25,000
2,438
25,000
1,663
25,000
850
180,000
25,666
2010 City Park & Rec Project
(Interest - 2.00% - 4.20%)
Principal
Interest
685,000
487,459
695,000
473,659
710,000
457,834
725,000
439,896
740,000
419,734
760,000
397,234
780,000
373,646
9,450,000
1,992,361
14,545,000
5,041,823
2011 Refunding Series 2002 & 2003 Bonds
(Interest - 1.90% - 2.55%)
Principal
Interest
330,000
21,060
340,000
14,790
280,000
7,140
-
-
-
-
2011 Administration Building
(Interest - 1.25% - 4.25%)
Principal
Interest
80,000
55,395
80,000
54,395
80,000
53,155
80,000
51,595
85,000
49,715
85,000
47,420
90,000
44,913
1,090,000
254,876
1,670,000
611,464
2014 Parking District Refunding Bonds
(Interest - 0.30% - 3.75%)
Principal
Interest
15,000
6,168
15,000
6,108
15,000
6,018
15,000
5,898
15,000
5,729
15,000
5,496
15,000
5,204
155,000
23,037
260,000
63,658
2014 Economic Development Fund Bond
(Interest - 1.20% - 3.80%)
Principal
Interest
320,000
61,116
325,000
57,790
330,000
52,590
335,000
45,495
345,000
36,450
350,000
25,755
360,000
13,680
Total General Obligation
Bonds
Principal
Interest
1,490,000
641,664
1,520,000
615,188
1,480,000
582,853
1,175,000
546,587
1,210,000
514,791
1,235,000
478,343
1,270,000
439,106
10,720,000
2,271,124
20,100,000
6,089,656
2,131,664
2,135,188
2,062,853
1,721,587
1,724,791
1,713,343
1,709,106
12,991,124
26,189,656
Combined
-
-
950,000
42,990
2,365,000
292,876
CITY OF NORFOLK, NE
DEBT SUMMARY - GENERAL OBLIGATION BONDS
3-2
CITY OF NORFOLK, NE
SCHEDULE OF BONDED INDEBTEDNESS BY MATURITIES
SPECIAL ASSESSMENT BONDS
__________
2015
2016
2017
2018
2019
2020
2022
& Beyond
2021
Total
2012 Various Purpose Bonds
PD 495, 501-502 WD 119
(Interest 0.65% to 2.20%)
Principal
Interest
45,000
5,728
50,000
5,435
50,000
5,035
50,000
4,535
50,000
3,910
2014 Refunding Series 2009 Bonds
PD 489-492, 494-499 WD 118 SD 246
(Interest 0.40% to 1.50%)
Principal
Interest
160,000
7,093
155,000
6,453
160,000
5,600
160,000
4,240
160,000
2,400
Total Special Assessment
Bonds
Principal
Interest
205,000
12,821
205,000
11,888
210,000
10,635
210,000
8,775
210,000
6,310
50,000
3,135
50,000
2,235
55,000
1,210
1,195,000
57,009
217,821
216,888
220,635
218,775
216,310
53,135
52,235
56,210
1,252,009
Combined
50,000
3,135
-
50,000
2,235
-
55,000
1,210
-
400,000
31,223
795,000
25,786
CITY OF NORFOLK, NE
DEBT SUMMARY - SPECIAL ASSESSMENT BONDS
3-3
CITY OF NORFOLK, NE
SCHEDULE OF BONDED INDEBTEDNESS BY MATURITIES
REVENUE BONDS
_________
2015
2016
2017
2018
2019
2022
& Beyond
2020
2021
-
-
Total
2011 Combined Revenue Refunding Bonds
(Interest - 1.20% - 1.70%)
Principal
Interest
645,000
24,275
625,000
15,398
630,000
5,355
2011B Combined Revenue Bonds
(Interest - 0.85% - 4.05%)
Principal
Interest
90,000
58,938
90,000
58,038
95,000
56,831
2012 Combined Revenue Refunding Bonds
(Interest - 0.85% - 1.25%)
Principal
Interest
130,000
4,141
130,000
2,841
135,000
844
2012B Combined Revenue Bonds
(Interest - 0.80% - 3.40%)
Principal
Interest
105,003
105,003
35,000
104,863
195,000
103,699
195,000
101,456
200,000
98,738
205,000
95,393
3,170,000
677,284
4,000,000
1,391,439
Total Revenue Bonds
Principal
Interest
865,000
192,357
845,000
181,280
895,000
167,893
290,000
159,034
290,000
155,034
300,000
150,216
305,000
144,421
4,515,000
973,446
8,305,000
2,123,681
1,057,357
1,026,280
1,062,893
449,034
445,034
450,216
449,421
5,488,446
10,428,681
Combined
95,000
55,335
-
95,000
53,578
-
100,000
51,478
-
100,000
49,028
-
1,345,000
296,162
-
1,900,000
45,028
2,010,000
679,388
395,000
7,826
CITY OF NORFOLK, NE
DEBT SUMMARY - REVENUE BONDS
3-4
CITY OF NORFOLK, NE
History of Ending
Bond Indebtedness
Last Ten Fiscal Years
The City is budgeting $4,330,000 Special
Assessments Bonds in FY 2014-2015 for Water
and Sewer infrastructure improvements and
$1,830,000 General Obligation Bonds for various
public safety purchases.
32,000
28,000
Dollars (in Thous.)
24,000
20,000
16,000
Revenue Bonds
12,000
8,000
Special Assessment Bonds
4,000
General Obligation Bonds
2014-2015 Budget
Fiscal Year
2013-2014
2012-2013
2011-2012
2010-2011
2009-2010
2008-2009
2007-2008
2006-2007
2005-2006
0
CITY OF NORFOLK, NE
DEBT SUMMARY - BOND INDEBTEDNESS
3-5
FUTURE CAPITAL IMPROVEMENTS IN CIP
BUDGET
(projects greater than $50,000)
SOURCE
DIVISION
EQUIPMENT/PROJECT
FY 2014-2015 FY 2015-2016 FY 2016-2017 FY 2017-2018 FY 2018-2019 OF FUNDS
JUSTIFICATION FOR PURCHASE/IMPACT ON OPERATIONS
Current capital outlays with an estimated cost over $100,000 are evaluated for the impact of purchase on current and future operations on summary sheets at the end of this spreadsheet.
Items costing less than $100,000 are generally due to scheduled replacement of worn out equipment and are determined to have an immaterial change to future operations.
Administration Light (parking lot) upgrades
Admin PCs (3)
Council Laptops & Printers (3)
Laptops (2)
Miscellaneous Hardware
Miscellaneous Software
Vehicle (IT)
Total
Engineering
Street
GPS Software Update
CAD Computer
Computer
Total
Illuminated Street Signs
Pickup
LED Building Lighting
Skid Loader Grapple Forks
Hotwater Carwash
Misc. Tools
Total
Park
Park/Playground Upgrades
Maintenance Landscape/Hardscape Improvements
Veterans Memorial Improvements
Park Signage
Shoreline Improvements
6" Front End Mower
Sweeper Attachment
Computer
Trash Carts
12 Picnic Tables
Total
10,000
5,400
3,800
4,400
5,000
General Fund
General Fund
General Fund
General Fund
General Fund
5,000
General Fund
15,000
48,600
3,000
2,350
2,200
7,550
General Fund
0
0
0
0
Update poles and fixtures to provide better lighting and aesthetics.
Replace computers based on 4-year rotation.
Replace old laptops based on 4-year rotation.
Replace old laptops based on 4-year rotation.
Update/replace equipment required to meet a new or urgent
need throughout the year.
Software required to meet a new or urgent need throughout
the year.
Replace older vehicle used to service computers and equipment at all
City departments/divisions.
General Fund
General Fund
General Fund
Required update.
Replace old computer based on 4-year rotation.
Replace old computer based on 4-year rotation.
Council Priorities
General Fund
General Fund
General Fund
General Fund
General Fund
Update old fluorescent style to LED style.
Scheduled fleet replacement.
Replace with more efficient lighting.
Scheduled replacement.
Increase efficiency of shop.
Replace worn out equipment.
21,000
20,000
General Fund
General Fund
5,000
5,000
5,000
20,000
3,500
1,800
2,000
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
6,000
General Fund
Miscellaneous improvements and upgrades in City Parks and properties.
Miscellaneous landscaping improvements, upgrades, reseeding,
sodding, and grading requirements.
Making improvements to facility where needs are found.
Replace TaHaZouka Park entrance sign & make improvements to others.
Shoreline improvements to the Skyview Park dam.
Scheduled replacement of an existing mower.
Replacement
Replace old computer based on 4-year rotation.
Adding to the existing stock of trash carts in City so we will not
have to be moving them around all the time.
Continuation of the program to add a few new aluminum picnic
tables annually to the parks.
40,000
28,000
22,000
3,500
4,000
3,000
100,500
89,300
0
0
0
0
0
0
0
0
0
0
0
0
CITY OF NORFOLK, NE
CAPITAL IMPROVEMENTS SUMMARY
3-6
FUTURE CAPITAL IMPROVEMENTS IN CIP
BUDGET
(projects greater than $50,000)
SOURCE
DIVISION
EQUIPMENT/PROJECT
FY 2014-2015 FY 2015-2016 FY 2016-2017 FY 2017-2018 FY 2018-2019 OF FUNDS
JUSTIFICATION FOR PURCHASE/IMPACT ON OPERATIONS
Current capital outlays with an estimated cost over $100,000 are evaluated for the impact of purchase on current and future operations on summary sheets at the end of this spreadsheet.
Items costing less than $100,000 are generally due to scheduled replacement of worn out equipment and are determined to have an immaterial change to future operations.
Housing
Recreation
Library
Fire
Computer
New office windows
Painting/wallpaper offices
Automated Electronic Defibrillator
Desktop scanners
Typewriter
File Cabinets
Total
PCs/Registers
Total
1,800
5,200
3,000
1,800
1,200
600
500
14,100
0
0
0
0
7,000
7,000
0
0
0
0
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
Replace old computer based on 4-year rotation.
Replace old windows that will be needing repair.
Improvement to offices with new paint replacing 16 year old paint.
Recommended by Safety Committee for each Department.
Replace worn out equipment.
Replace worn out equipment.
Replace worn out equipment.
General Fund
Replacement of worn out equipment.
General Fund
General Fund
General Fund
Replace old computer based on 4-year rotation.
Adding server for public access of digitized microfilm.
Adding printing station for efficient printing from public computers.
Aged leaking windows need replacement. Energy savings expected.
Emergency response protective gear is needed on a yearly basis to
stay on a proactive replacement schedule.
Repair and replace worn fire hose on a proactive basis.
Replace old computers based on 4-year rotation.
Provide reliable transportation for inspection staff.
Replace old generator to be placed on new truck.
Enhance compressions in CPR events.
Needed to complete physical agility test.
Place to store completed plats.
Used to clean apparatus and equipment
Replace old obsolete radios.
Complement wellness equipment inventory.
Installed to reduce back injuries lifting patients.
Used on trails and special events like parades, July 4th, etc.
Needed to launder station wear.
Replace old tablets on haz-mat trailer.
Replace old device for haz-mat.
Replace old device for haz-mat.
Enhance intersection safety.
Replace aged speakers.
Purchase battery operated light-weight tools.
Public PC Replacement
Server for Digitized Microfilm
Print Management Station
Total
12,600
8,000
7,000
27,600
Window Replacement
Bunker Gear
35,000
35,000
General Fund
General Fund
7,000
16,700
25,000
1,800
10,000
1,500
3,000
3,100
15,000
9,600
25,701
12,000
1,600
5,000
1,400
2,800
10,000
4,000
25,000
250,201
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
Hose Replacement
Computers
Inspector Vehicle
Honda generator
Lucas 2 CPR compressor battery
Rescue Randy mannequin
Plat drawer
Hotsy hot water power washer
Radios
Wellness equipment
Power cot load
Kawasaki Mule
Washer & Dryer
Tablets
QRAE 3
Raelink Mesh
Pre-emption update
Intercom system
Hurst Jaws set
Total
0
0
0
0
0
0
0
0
CITY OF NORFOLK, NE
CAPITAL IMPROVEMENTS SUMMARY
3-7
FUTURE CAPITAL IMPROVEMENTS IN CIP
BUDGET
(projects greater than $50,000)
SOURCE
DIVISION
EQUIPMENT/PROJECT
FY 2014-2015 FY 2015-2016 FY 2016-2017 FY 2017-2018 FY 2018-2019 OF FUNDS
JUSTIFICATION FOR PURCHASE/IMPACT ON OPERATIONS
Current capital outlays with an estimated cost over $100,000 are evaluated for the impact of purchase on current and future operations on summary sheets at the end of this spreadsheet.
Items costing less than $100,000 are generally due to scheduled replacement of worn out equipment and are determined to have an immaterial change to future operations.
Police
CHAF
Cruisers (4)
112,000
General Fund
Mobile Radios
Digital In-Car Cameras
Cruiser Light bars
Tasers
PC's
Laptops w/Dock Stations
Vehicle Consoles
Vehicle Barriers
Camera for Jail Hallways (2)
Universal Gym for Exercise room
17" Typewriter (records)
Drug Investigator Car
Firearm Replacement
Evidence Refrigerator
Photo ID Maker System
Water Softener
Total
13,500
13,350
9,800
9,100
9,000
8,800
1,725
3,825
2,500
3,900
550
10,000
19,266
1,300
2,200
5,000
225,816
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
0
0
0
Street Maintenance Contract
Work
M(147) 8th Street - Michigan
Avenue to Omaha Avenue
M(153) Box Culvert on South 5th
Street over Corp. Gulch
M(173) 37th Street and Norfolk
Avenue NH-275-5(143)
M(177) Widen Benjamin from
4-lane to 5-lane 13th to 1st Street
M(189) Reconstruct Bridge on
Norfolk Avenue
Prospect; 4th Street to 7th Street
400,000
650,000
650,000
650,000
Total
Vehicle
Parking
Other Parking Lots and Related
Improvements
Total
0
650,000 CHAF Revenues
569,490
CHAF Revenues
125,000
CHAF Revenues
300,000
CHAF Revenues
750,000
800,000
2,125,000
2,125,000 CHAF Revenues
791,000
CHAF Revenues
185,000
1,685,000
CHAF Revenues
1,441,000
2,094,490
2,775,000
Contract of maintenance work including asphalt overlay, crack sealing
and concrete repair projects on streets in Norfolk.
Reconstruct deteriorating street to improve ridability and decrease
maintenance costs.
Reconstruct deteriorating box culvert located over the Corporation
Gulch.
Reconstruction of intersection to improve safety.
Improve street to add capacity and improve safety.
Rehabilitation of a deteriorating bridge on Norfolk Avenue, west of
Cottonwood Avenue.
Project includes concrete street, driveway and sidewalk reconstruction,
along with subgrade and minor storm sewer improvements.
2,775,000
40,000
40,000
Replaces high mileage cruisers for better performance and
reduced maintenance.
Replacement of obsolete equipment.
Regular replacement to reduce maintenance costs.
Increases visibility at traffic stops and in emergencies.
Replaces older model out of warranty.
Replace old computers based on 4-year rotation.
Replace old computers based on 4-year rotation.
Upgrade for new vehicle model.
Replaces old partitions for more room for prisoners.
Increases observation, documentation and security.
Upgrades current equipment for employee wellness and fitness.
Replaces obsolete equipment and reduces maintenance cost.
Replaces current vehicle.
Replaces handguns to reduce maintenance.
Provides additional cold storage space.
Provides regular updated employee IDs.
Improve water quality for personnel and water lines.
Vehicle Pking.Rev. The members of the Vehicle Parking District desire to improve and
enhance the parking in the downtown area.
0
0
0
0
CITY OF NORFOLK, NE
CAPITAL IMPROVEMENTS SUMMARY
3-8
FUTURE CAPITAL IMPROVEMENTS IN CIP
BUDGET
(projects greater than $50,000)
SOURCE
DIVISION
EQUIPMENT/PROJECT
FY 2014-2015 FY 2015-2016 FY 2016-2017 FY 2017-2018 FY 2018-2019 OF FUNDS
JUSTIFICATION FOR PURCHASE/IMPACT ON OPERATIONS
Current capital outlays with an estimated cost over $100,000 are evaluated for the impact of purchase on current and future operations on summary sheets at the end of this spreadsheet.
Items costing less than $100,000 are generally due to scheduled replacement of worn out equipment and are determined to have an immaterial change to future operations.
Region 11
MOU City Funds for Hazmat
Emergency
Management
Total
20,000
Storm Water CBI Permit Manager Software
Management Miscellaneous
Total
2,000
1,000
3,000
0
0
0
0
Economic Dev. 2 laptops & 1 with docking station
Oper. Fund Total
6,000
6,000
0
0
0
0
Capital
Projects
Administration:
Unspecified Council Priority
Project(s)
Integrated Municipal Software
Phones - All Divisions
20,000
0
0
0
346,000
61,182
150,000
Network Switches - All Divisions
Street:
Loader
Dump Truck (Sander/Snow Plow)
Sweeper
Landscape Master Plan
Street Building
Homeland Security grant dollars awarded are used to train, equip,
and maintain the Norfolk Fire Division's MOU HazMat Team.
Grant Funds
Grant Funds
Software to manage stormwater quality management program & permits.
Capital item required to meet a new or urgent need throughout year.
Econ. Dev. Fund
Replace 2 old computers based on 4-year rotation and 1 laptop and
docking station for new position.
Council Priorities
property tax
General Revenues
General Revenues
Mayor & City Council have identified possible priority projects, but
have not decided which to pursue.
Modernize the City's accounting system software.
Replacement of 10 year old phone system. The average life span
of a business telephone system is 5 to 10 years.
Replacement of worn network switches.
0
100,000 General Revenues
100,000
100,000
85,000
115,000
115,000
235,410
272,223
385,704
Boom Truck
Tractor
Sweeping Screener
Flood Control Renovation
Snow Blower
Park:
Entrance Signs
Trail Enhancement
Veterans Memorial Enhancement
Region 11 Rev.
50,000
80,000
60,000
100,000
20,000
255,000
25,000
General Revenues
80,000 General Revenues
General Revenues
190,800 General Revenues
Replace 18 year old loader.
Replace 18 year old truck.
Replace 7 year old sweeper on set schedule.
The City of Norfolk desires to improve the image of the community
by improving the landscaping along major streets.
General Revenues/ Fleet storage and storage of public safety equipment.
Public Safety Bonds
General Revenues Scheduled fleet replacement.
80,000 General Revenues Scheduled fleet replacement.
General Revenues Scheduled fleet replacement.
General Revenues Improvements to minimize potential flooding.
65,000 General Revenues Scheduled fleet replacement.
General Revenues
100,000 Keno Funds
Keno Funds
100,000
Continuation of program to add entrance signs to city entrances.
Enhance and add to existing trail system
Funds needed to finish off wanted and needed aspects of the project
that were not in the contract.
CITY OF NORFOLK, NE
CAPITAL IMPROVEMENTS SUMMARY
3-9
FUTURE CAPITAL IMPROVEMENTS IN CIP
BUDGET
(projects greater than $50,000)
SOURCE
DIVISION
EQUIPMENT/PROJECT
FY 2014-2015 FY 2015-2016 FY 2016-2017 FY 2017-2018 FY 2018-2019 OF FUNDS
JUSTIFICATION FOR PURCHASE/IMPACT ON OPERATIONS
Current capital outlays with an estimated cost over $100,000 are evaluated for the impact of purchase on current and future operations on summary sheets at the end of this spreadsheet.
Items costing less than $100,000 are generally due to scheduled replacement of worn out equipment and are determined to have an immaterial change to future operations.
Capital
Projects
(Continued)
Ta-Ha-Zouka Enhancement
Skyview Armor Coat
Adult Complex Sewer Connect
Liberty Bell Park Splash Pad
Johnson Park Enhancement
North Fork Riverfront Trail Proj.
TaHaZouka Trail Loop
Southeast Trail Loop
TaHaZouka Phase III Soccer
75,341
90,000
35,000
1,250,000
100,000
Fire:
Pumper
Ambulance
Self-Contained Breathing Apparatus
Defibrillators
Hazmat Equipment
Police:
MDC Upgrade
Portable Radio/Console Upgrade
Heating/Air Conditioning/
Ventilation Upgrade
Records/CAD/Jail Software Upgrade
Total
Special
Infrastructure in new
Assessments Developments
Wat. Dist. & Sew. Coll. Sys.
Total
67,000
400,000
250,000
250,000
50,000
200,000
Library:
Library Addition
Public Works - Other:
Spring Branch Drainage
Improvements
General Revenues
25,000 Keno Funds
Keno Funds
25,000
Funding to help develop the expansion of the youth ball field complex.
Hard surfacing of roads at Skyview Lake.
This will connect the Adult softball complex to the sewer system.
being built at the youth ball field complex.
Keno Funds
Amenity improvements to Liberty Bell Park.
Keno Funds
Funds to develop/enhance Johnsons Park.
Keno/Federal/NRD Enhance and add to existing trail system
Keno Funds
Enhance and add to existing trail system
300,000 Keno Funds
Enhance and add to existing trail system
Keno Funds
Funds to develop and expand the youth soccer fields.
7,400,000
153,800
225,000
215,373
360,000
438,690
90,400
60,000
Flood Control
Bonds
Project includes drainage improvements to minimize potential
downstream industrial flooding.
Remaining balance due on apparatus completed in December 2014.
Ambulance to replace 14 year old unit.
Replacement of existing SCBA to comply with NFPA standards.
Replacement of existing units reaching end of useful life.
Replacement aging equipment needed for haz-mat response.
Public Safety Bond Improve efficiency and flexibility.
Public Safety Bond Improve efficiency and reliability.
Public Safety Bond Replacement of aging, inefficient system.
150,000
8,070,410
Public Safety Bond Improve office efficiency.
994,623
1,363,690
1,156,172
400,000
Special
Assessments
Special
Assessments
3,936,000
4,336,000
Update to library building, pending approval.
Public Safety Bond
215,372 Public Safety Bond
Public Safety Bond
Public Safety Bond
Public Safety Bond
100,000
267,000
507,500
4,836,900
General Revenues
0
0
0
Project consists of installation of streets, sidewalks and storm
sewers in newly developed areas.
Project consists of installation of water and sewer systems to
benefit specific property owners.
0
CITY OF NORFOLK, NE
CAPITAL IMPROVEMENTS SUMMARY
3-10
FUTURE CAPITAL IMPROVEMENTS IN CIP
BUDGET
(projects greater than $50,000)
SOURCE
DIVISION
EQUIPMENT/PROJECT
FY 2014-2015 FY 2015-2016 FY 2016-2017 FY 2017-2018 FY 2018-2019 OF FUNDS
JUSTIFICATION FOR PURCHASE/IMPACT ON OPERATIONS
Current capital outlays with an estimated cost over $100,000 are evaluated for the impact of purchase on current and future operations on summary sheets at the end of this spreadsheet.
Items costing less than $100,000 are generally due to scheduled replacement of worn out equipment and are determined to have an immaterial change to future operations.
Water
(T4) Replace 12" Water Main from
1st & Madison to 7th & Madison
Oversize Piping Larger than 8"
576,900
Water Revenue
Since 1990 there have been four main breaks on this 12" water main.
40,000
Water Revenue
(E4) Water Main Improvements;
Omaha Avenue and Victory Road
NE Industrial Water Main Ext.
235,200
Water Revenue
922,000
Water Revenue
Erect Communication Tower at
25th Street & Prospect Avenue
200,000
Water Revenue
Water Division pays for the additional cost difference for pipe over 8"
in new developments.
Project includes improvements to a water main located at Omaha
Avenue and Victory Road.
This will extend water service to industries in the Northeast
industrial tract.
The elevated tank is not utilized in the water distribution system.
The tank is in need of repairs that will cost in excess of $300,000.
A communication tower will be erected to replace the tower that
is also used as a communication tower.
This water main will be constructed in northwest Norfolk as
development occurs.
This water main will be constructed in northwest Norfolk as
development occurs.
This water main will be constructed in northwest Norfolk as
development occurs.
Transfer pumps will need upgraded when the need arises for
additional wells as growth occurs in Norfolk.
Customers south of the Elkhorn River have expressed the desire for
water service in this area.
As City of Norfolk's water needs increase, this vertical well line
and pipeline will be needed as identified by Black and Veatch.
Replace computers based on 4-year rotation.
Zone 2 Northwest Line 12" 2Z1
640,500 Water Revenue
Sheridan Drive Line 12" 2Z2
365,400 Water Revenue
Zone 2 Southwest Line 12" 2Z3
869,400 Revenue Bonds
West Plant Transfer Pump Upgrade
253,600 Revenue Bonds
South Service Area Loop 12" SS1
1,228,500
Revenue Bonds
West Vertical Well & Pipeline
Replace meter reader and water
shop computer
Plant Operator Scada tablet
Service Truck Replacement
System Computer
Total
Water Pollution Miscellaneous Software
Control
Secretary Computer Replacement
PLC Laptop Replacement
SCADA Tablets (2)
Exhaust Fan - Blower building
Sampler Replacement
PreAeration blower overhaul
Screen building supply fan
Snow Plow for Truck
1,861,300
1,861,300 Revenue Bonds
3,850
Water Revenue
2,000
Water Revenue
24,000
1,800
2,005,750
Water Revenue
Water Revenue
A scada tablet will allow operators to make changes to the water
system in the field.
Replace 2007 truck.
Replace computer based on 4-year rotation.
Sewer Revenue
Sewer Revenue
Sewer Revenue
Sewer Revenue
Sewer Revenue
Sewer Revenue
Sewer Revenue
Sewer Revenue
Sewer Revenue
Upgrade old programs as needed to enhance efficiency.
Replace computer based on 4-year rotation.
Replace computer based on 4-year rotation.
Two new tablets for on-call staff to check on and answer plant alarms.
New exhaust fan in SBR blower room to better ventilate the room.
Replacement of one of six samplers purchased in 1994.
Overhaul of one of two PreAeration blower.
Replacement of the Screen Building supply fan.
Snow plow for truck to move snow around plant site.
1,228,500
0
1,861,300
1,500
1,800
1,900
4,000
1,000
6,000
6,000
8,000
15,000
3,990,200
CITY OF NORFOLK, NE
CAPITAL IMPROVEMENTS SUMMARY
3-11
FUTURE CAPITAL IMPROVEMENTS IN CIP
BUDGET
(projects greater than $50,000)
SOURCE
DIVISION
EQUIPMENT/PROJECT
FY 2014-2015 FY 2015-2016 FY 2016-2017 FY 2017-2018 FY 2018-2019 OF FUNDS
JUSTIFICATION FOR PURCHASE/IMPACT ON OPERATIONS
Current capital outlays with an estimated cost over $100,000 are evaluated for the impact of purchase on current and future operations on summary sheets at the end of this spreadsheet.
Items costing less than $100,000 are generally due to scheduled replacement of worn out equipment and are determined to have an immaterial change to future operations.
Water Pollution Trickling Filter Pump Overhaul
Control
Grit Dewatering Equipment
(Continued)
Raw Lift Pump Replacement (5&6)
Trickling Filter A Media
#1 Sludge Thickener Drive
SHB Roof Replacement
Aeration Bldg. Roof Replacement
Aeration Building MCC
Replacement
Ductbank Wiring Replacement
10,000
280,000
Sewer Revenue
Sewer Revenue/
Revenue Bonds
Revenue Bonds
350,000
200,000
550,000 Sewer Revenue
Sewer Revenue
Sewer Revenue
Sewer Revenue
Sewer Revenue
100,000
Sewer Revenue
80,000
68,400
14,000
Bio solids Upgrade
4,000,000
Tractor Replacement (1/2 share)
Trickling Filter Distributor Repl.
#2 Primary Drive Replacement
#1 Primary Drive Replacement
Paint #1 & #2 Primary Mechanisms
SBR Underground Air Piping Repl.
Spreader Box Replacement
Total
Sewer
Lift Station & Sewer Main Imp.
Maintenance Omaha Avenue & Victory Road
Southwest Interceptor from 4th St.
& Jackson to 13th Street and Monroe
Avenue and Ta-Ha-Zouka Interceptor
Highway 81 Sewer South of River
Sewer Main Extension
larger than 8"
Northeast Industrial Sewer Main
Upgrade 275 Lift station
Park Avenue Lift station
18th Street from Vicki Lane to
Center, Center from 18th to Omaha
& Omaha, Center to 14th
Southwest Interceptor from 13th
& Monroe to 25th & 275
45,000
Sewer Revenue
Sewer Revenue
Sewer Revenue
Sewer Revenue
Sewer Revenue
60,000 Sewer Revenue
160,000
80,000
80,000
70,000
767,600
355,000
460,000
Revenue Bonds
4,000,000
60,000 Sewer Revenue
670,000
258,000
Revenue Bonds
1,600,000
Revenue Bonds
855,000
Sewer Revenue
20,000
Sewer Revenue
1,838,000
100,000
Sewer Revenue
Sewer Revenue
40,000
950,000
Sewer Revenue
Sewer Revenue
2,768,500
Revenue Bonds
Overhaul of one of seven Trickling Filter Pumps (1980).
Equipment to improve water removal to insure compliance
with Subtitle D regulations.
Replacement of the maintenance intensive No. 5 & 6 Raw Lift Pumps,
working with engineers to design and bid, and contractors to install.
Replacement of the 1984 trickling filter media.
Replacement of the 1970 #1 sludge thickener drive.
Normal cycle replacement of solids handling building roof.
Normal cycle replacement of aeration building roof.
Replacement of the 1980's obsolete motor control center.
Replacement of the failed nine wires in an underground ductbank
between the Blower and Aeration buildings.
A bio solids upgrade that results from a Bio solids study to be
completed in FY 2015-2016.
Replacement to improve efficiency.
Replacement of two 1995 trickling filter distributors to improve reliability.
Replacement of the 1958 #2 primary clarifier drive.
Replacement of the 1970 #1 primary clarifier drive.
Sand blast and paint the primary mechanisms.
Replacement of the underground SBR ductile airline piping due to
corrosion.
Replacement of the 2004 solids applicator truck spreader box on the
2014 solids applicator truck.
Project includes installation of a lift station and sewer main
improvements at Omaha Avenue and Victory Road.
Project includes installation of a large diameter sewer line in
southwest Norfolk to provide upgrades along Highway 275.
This would extend service to customers south of the Elkhorn River
along Highway 81.
The Sewer Division pays for the additional size cost larger than 8" in
new developments.
Request made by Nucor to handle sanitary waste.
This upgrade will increase capacity of the lift station by approximately
50%.
This upgrade is needed due to the upgrade of the 275 lift station.
This section of interceptor has become overloaded due to added loads
upstream of this pipe.
This interceptor would take some of the load off the existing system
and would allow for future growth in northwest Norfolk.
CITY OF NORFOLK, NE
CAPITAL IMPROVEMENTS SUMMARY
3-12
FUTURE CAPITAL IMPROVEMENTS IN CIP
BUDGET
(projects greater than $50,000)
SOURCE
DIVISION
EQUIPMENT/PROJECT
FY 2014-2015 FY 2015-2016 FY 2016-2017 FY 2017-2018 FY 2018-2019 OF FUNDS
JUSTIFICATION FOR PURCHASE/IMPACT ON OPERATIONS
Current capital outlays with an estimated cost over $100,000 are evaluated for the impact of purchase on current and future operations on summary sheets at the end of this spreadsheet.
Items costing less than $100,000 are generally due to scheduled replacement of worn out equipment and are determined to have an immaterial change to future operations.
Sewer
Line 30" Sanitary Sewer from 8th &
Maintenance Omaha to 4th & Washington
(continued) Small Sewer Jet
Southeast Subsystem Phase 1
east of 1st & Sherwood
36" Sanitary Sewer from Bluff South
on Chestnut South to WPC
Total
Solid Waste
Trailer
Management Backup Shag
Pay loader
3 PC's (1/2 share)
3 laser printers
Tommy Lift Gates (1/2 share)
Foam filled Pay loader tires
Rubber Pay loader Bucket bit
High bay lights, tipping floor
Incinerator from FY 13-14
Rol-air compressor replacement
Tractor (1/2 share)
Shag Truck
Land Purchase
Total
Grand Total
954,900
Revenue Bonds
150,000
Sewer Revenue
774,500 Revenue Bonds
1,820,400
Revenue Bonds
4,711,000
1,104,900
1,820,400
3,718,500
70,000
75,000
39,000
2,700
70,000
70,000
70,000
774,500
70,000 Solid Waste Rev.
Solid Waste Rev.
Solid Waste Rev.
Solid Waste Rev.
750
1,500
Solid Waste Rev.
Solid Waste Rev.
20,000
1,500
4,500
56,000
2,800
Solid Waste Rev.
Solid Waste Rev.
Solid Waste Rev.
Solid Waste Rev.
Solid Waste Rev.
Solid Waste Rev.
Solid Waste Rev.
Solid Waste Rev.
45,000
273,750
19,455,667
115,000
12,389,810
50,000
140,000
260,000
5,629,513
50,000
120,000
13,838,490
This sewer line is starting to show signs of deterioration and if lined
will provide many additional years of use.
This is a 1990 unit that is used to clean the sewer system.
This will extend sewer service to customers south of the Elkhorn River
along 1st Street and Sherwood Road west of 1st Street.
This sewer line is starting to show signs of deterioration and if lined will
provide many additional years of use.
Scheduled fleet replacement.
A reliable back-up shag that is street legal.
Used wheel loader, scheduled replacement.
One for scale house, one for the Tipping floor, and splitting the other
with Landfill as backup.
Supervisor, scale house and a spare.
Safely load and unload latex paint from HHW to landfill, 1/2 share from
the landfill.
Enhance durability of pay loader tires.
Enhance efficiency and protect the concrete floor from unnecessary wear.
Replacement of inefficient and outdated lights at the tipping floor.
Replace 1995 model that is maintenance intensive and exceeds lifecycle.
Replacement of 1995 model, 20 year old machine.
Timed replacement.
Scheduled replacement.
Land purchase for the expansion of the plant operations.
70,000
9,435,872
CITY OF NORFOLK, NE
CAPITAL IMPROVEMENTS SUMMARY
3-13
FUTURE CAPITAL IMPROVEMENTS IN CIP
BUDGET
(projects greater than $50,000)
SOURCE
DIVISION
EQUIPMENT/PROJECT
FY 2014-2015 FY 2015-2016 FY 2016-2017 FY 2017-2018 FY 2018-2019 OF FUNDS
JUSTIFICATION FOR PURCHASE/IMPACT ON OPERATIONS
Current capital outlays with an estimated cost over $100,000 are evaluated for the impact of purchase on current and future operations on summary sheets at the end of this spreadsheet.
Items costing less than $100,000 are generally due to scheduled replacement of worn out equipment and are determined to have an immaterial change to future operations.
Capital Budget to Total Budget
YEAR
TOTAL BUDGET
BUDGET
2005-2006
2006-2007
2007-2008
2008-2009
2009-2010
2010-2011
2011-2012
2012-2013
2013-2014
2014-2015
43,641,198
46,654,577
51,879,950
52,390,817
57,995,734
78,483,519
73,253,983
69,048,695
72,835,470
80,965,638
9,471,635
10,558,497
13,638,295
14,025,248
16,779,496
25,692,345
29,424,657
19,481,071
19,425,672
19,455,667
CAPITAL BUDGET
PERCENTAGE
OF TOTAL
21.70%
22.63%
26.29%
26.77%
28.93%
32.74%
40.17%
28.21%
26.67%
24.03%
CAPITAL BUDGET
TOTAL BUDGET
2014-2015
2013-2014
2012-2013
2011-2012
2010-2011
2009-2010
2008-2009
2007-2008
2006-2007
2005-2006
0
10,000,000 20,000,000 30,000,000 40,000,000 50,000,000 60,000,000 70,000,000 80,000,000 90,000,000
CITY OF NORFOLK, NE
CAPITAL IMPROVEMENTS SUMMARY
3-14
BUDGET
PROJECT DESCRIPTION
DIVISION PROJECT NAME
FY 2014-2015 Description and Scope
Purpose and Need
History and Current Status Impact on Budget
Current capital outlays with an estimated cost over $100,000 are evaluated for the impact of purchase on current and future operations on this summary sheet.
CHAF
Street Maintenance
Contract Work
400,000 Contract street maintenance
including asphalt overlay,
crack sealing and concrete
repair projects on streets in
Norfolk.
Process is part of a pavement
management system to extend
the life and durability of
streets throughout the City of
Norfolk.
This project is ongoing to
maintain and improve the
quality of Norfolk's streets.
During the last fiscal year the
City spent approximately
$1,000,000 on contract street
asphalt overlay.
This process decreases Street
Division man-hours used for
patching for use in other areas
of the division.
CHAF
M(173) 37th Street
and Norfolk Avenue
NH-275-5(143)
300,000 This project is a joint project
between the Nebraska
Department of Roads and the
City of Norfolk to reconstruct
the intersection of US-275
and 37th Street as a
roundabout, constructing a
westbound right turn lane at
the intersection of US-275
and 34th Street, removing the
westbound merge lane from
Norfolk Avenue onto US-275,
and installing roadway
lighting.
The purpose and need of this
project is to improve safety at
the intersection of 37th Street
and Norfolk Avenue, which
has had several fatalities over
the last decade.
The project is currently
working through the Nebraska
Department of Roads design
process.
The City's funding share of
the preliminary engineering,
right-of-way, utility,
construction and construction
engineering cost is currently
estimated at $281,997.00 with
the construction costs of the
project within the corporate
limits to be determined by the
State from bid prices.
CHAF
M(189) Reconstruct
Bridge on Norfolk
Avenue.
800,000 Project includes replacement
of bridge structure on Norfolk
Avenue over the North Fork
of the Elkhorn River.
This structure was originally
constructed in 1933. The
deck and girder system are
deteriorating quickly.
This structure is going on 80
years old and the
expansion/widening project
performed in 1970 will be 43
years old. The girder system
is showing major deterioration
at each abutment.
This bridge has been
identified as qualifying for the
Local Bridge Selection for On
Fed Aid System Bridges,
which may provide a funding
source for the replacement of
this bridge. If successful will
provide additional funding for
other maintenance priorities.
CITY OF NORFOLK, NE
CAPITAL IMPROVEMENTS OVER $100,000
3-15
BUDGET
PROJECT DESCRIPTION
DIVISION PROJECT NAME
FY 2014-2015 Description and Scope
Purpose and Need
History and Current Status Impact on Budget
Current capital outlays with an estimated cost over $100,000 are evaluated for the impact of purchase on current and future operations on this summary sheet.
CHAF
Prospect; 4th Street to
7th Street
185,000 Reconstruction of Prospect
Avenue from 4th Street to 7th
Street, which includes
concrete street, driveway and
sidewalk reconstruction, along
with subgrade and minor
storm sewer improvements.
This street is showing its age
with multiple displaced
panels.
Project is being rebudgeted.
Engineering was completed
during FY 2013-2014.
Project currently under
contract with construction
expected during late FY 20132014 and early FY 20142015.
Project being funded with
combination of Community
Revitalization Funds and
CHAF funds. Should have
positive impact on Street
Maintenance budget requiring
less potholing.
Capital
Projects
Unspecified Council
Priority Project(s)
346,000 The Mayor and City Council
have identified a couple of
priority projects, but have not
decided which project to
pursue.
Improvements are needed in
the City that have long been
neglected.
In FY 2009-2010 the Mayor
and City Council increased
property taxes $400,000 to
fund Council priority
project(s). A couple of
priority projects include debt
service on the administration
building and $50,000 annually
to support economic
development. $346,000 is the
cumulative amount of Council
priority money remaining to
fund other Council priorities
after funding current projects.
No impact on the budget has
been identified since the
Mayor and City Council have
not identified which project to
pursue.
Capital
Projects
Phones- All Divisions
150,000 Replacement of 10 year old
phone system.
HP has discontinued the
The average life span of a
business telephone system is 5 manufacture and sale of our
to 10 years.
model phone system.
Hardware and software
maintenance agreements are
not available on our current
phone system after July, 2012.
Annual maintenance
agreements for a replacement
system should be comparable
to the existing system.
CITY OF NORFOLK, NE
CAPITAL IMPROVEMENTS OVER $100,000
3-16
BUDGET
PROJECT DESCRIPTION
DIVISION PROJECT NAME
FY 2014-2015 Description and Scope
Purpose and Need
History and Current Status Impact on Budget
Current capital outlays with an estimated cost over $100,000 are evaluated for the impact of purchase on current and future operations on this summary sheet.
Capital
Projects
Loader for Streets
100,000 Routine replacement of old
machine.
It is necessary to maintain a
prudent replacement schedule
to avoid large maintenance
costs and an abundant of
replacements in any one year.
The City street department
places all major equipment on
a replacement schedule in
order to maintain an efficient
fleet.
This purchase will not have a
significant impact on
operating costs and may even
save on operating costs due to
less maintenance.
Capital
Projects
Street Sweeper
115,000 Routine replacement of old
machine.
It is necessary to maintain a
prudent replacement schedule
to avoid large maintenance
costs and an abundant of
replacements in any one year.
Street Sweepers are replaced
on a 7 to 8 years basis to
maintain reliability.
Replacement of street sweeps
on a 7 to 8 year basis has
shown to be a sweet spot.
Additional service shows
increasing maintenance
expenses.
Capital
Projects
Street Building
385,704 Storage of equipment that is
currently sitting outside. This
could encompass other
division's equipment that
could not fit in their facilities.
Many pieces of equipment
that we currently store outside
would benefit by housing
inside to maintain their
longevity.
As operations have expanded,
so has the need for additional
equipment. Storage outside is
possible, but shortens the
lifespan.
No impact as the funds used
are from a plan which will
extend the truck life of the
street department. The
currently budgeted savings are
being used to fund the
building.
Capital
Projects
Trail Enhancement
255,000 Continued improvement of
existing trail system.
Improvement of community
recreation opportunities.
Ultimate goal is to complete a
loop around the community.
During FY 2013-2014
community created a Trails
Advisory Committee.
Committee will review
strategic niche trail locations
for construction during FY
2014-2015.
Maintenance will be absorbed
by existing Park Maintenance
staff. Majority of
maintenance costs is snow
removal, which occurs during
Parks off-peak season.
CITY OF NORFOLK, NE
CAPITAL IMPROVEMENTS OVER $100,000
3-17
BUDGET
PROJECT DESCRIPTION
DIVISION PROJECT NAME
FY 2014-2015 Description and Scope
Purpose and Need
History and Current Status Impact on Budget
Current capital outlays with an estimated cost over $100,000 are evaluated for the impact of purchase on current and future operations on this summary sheet.
Improve area aesthetics and
offer increased recreational
trail enhancements.
The Johnson Park/ Riverfront
area is in need of renovation
and the area is rich in history
of early development of the
City of Norfolk.
Project is contingent upon the
Nebraska Game and Parks
Commission Recreational
Trails Program Grant for
$1,000,000. The City's and
LENRD's portion of the
project is $250,000.
100,000 New trail at TaHaZouka along
McKinley Avenue. Would
connect back to Elkhorn River
Trail at both ends.
Safely gets workers and
bicyclists off of busy street.
Connects to Elkhorn River
Trail for more trail
connectivity.
Planned for FY 2014-2015
budget year. Ties into trail
system that connects to the
Cowboy Trail.
Funding is budgeted in the
Capital Improvement Program
for FY 2014-2015.
Maintenance will be absorbed
into Park Maintenance
budget.
Spring Branch
Drainage
Improvements
153,800 This joint project with
Madison County includes
drainage improvements to the
Spring Branch Area.
The drainage improvements
will minimize potential
downstream industrial
flooding.
The piping portion of the
project is complete. The
detention portion of the
project is on hold awaiting
property owner development
plans.
The City will have limited
maintenance responsibility
since the project is located
outside City limits.
Pumper
225,000 Replacement of Engine 1 in
the City's fleet of fire engines.
Fire Engine No. 1 is
approximately 20 years old
and has become maintenance
intensive.
Fire engines in the City fleet
are replaced on a regular basis
to maintain dependable
response.
Purchase of a new fire engine
will eliminate maintenance
costs of an old engine. This
will also ensure the best
emergency response to the
public.
Capital
Projects
North Fork Riverfront
Trail Project
Capital
Projects
TaHaZouka Trail
Loop
Capital
Projects
Capital
Projects
1,250,000 Trail development in and
around Riverfront/Johnson
Park area. Joint project with
Lower Elkhorn Natural
Resources District (LENRD)
and contingent upon a grant
from Nebraska Game and
Parks Commission
Recreational Trails Program.
CITY OF NORFOLK, NE
CAPITAL IMPROVEMENTS OVER $100,000
3-18
BUDGET
PROJECT DESCRIPTION
DIVISION PROJECT NAME
FY 2014-2015 Description and Scope
Purpose and Need
History and Current Status Impact on Budget
Current capital outlays with an estimated cost over $100,000 are evaluated for the impact of purchase on current and future operations on this summary sheet.
Capital
Projects
Ambulance
215,373 Replacement of existing 2000
Ambulance.
With increasing calls for EMS Ambulances must be replaced
service, replacement is needed on regular basis to maintain
of old unit.
dependable response.
Purchase of a new ambulance
will eliminate maintenance
cost and will ensure
emergency response to the
public.
Capital
Projects
Self-Contained
Breathing Apparatus
360,000 Replacement of existing
SCBA's to be NFPA
compliant.
To provide safe, dependable
Existing air packs are
breathing apparatus to comply becoming hard to maintain.
with latest safety standards.
Also new safety standards are
in place.
This is a significant
expenditure that is needed to
assure safety of firefighter's.
Possible federal grant may
offset costs.
Capital
Projects
Police MDC Upgrade
100,000 Replace and upgrade the
mobile data computers used in
the marked patrol cruisers.
The current laptops will be
replaced on the regular
rotation with tablets that can
be quickly and easily taken
from the vehicle to allow
officers to enter data as it is
received from complainants
and victims on the scene. It
will reduce maintenance and
improve efficiency.
It will reduce maintenance
costs and computer down
time.
The current laptops will be
replaced based on 4-year
rotation to reduce
maintenance.
CITY OF NORFOLK, NE
CAPITAL IMPROVEMENTS OVER $100,000
3-19
BUDGET
PROJECT DESCRIPTION
DIVISION PROJECT NAME
FY 2014-2015 Description and Scope
Purpose and Need
History and Current Status Impact on Budget
Current capital outlays with an estimated cost over $100,000 are evaluated for the impact of purchase on current and future operations on this summary sheet.
Capital
Projects
Police Portable
Radio/Console
Upgrade
267,000 Replace outdated radio
consoles and portable radios.
The equipment is being
replaced due to maintenance
issues. The consoles need to
be upgraded to ensure
continued communication
capabilities for radio, paging
and emergency sirens, and
will operate off of a VOIP
platform. The new portable
radios will have longer battery
life and will be P25
compliant.
The radio consoles were
Maintenance costs will be
previously upgraded in FY
reduced.
2002-03. The majority of the
portable radios were
purchased in FY 1999-00 and
are no longer supported by the
manufacturer.
Capital
Projects
Heating/Air
Conditioning/
Ventilation Upgrade
507,500 This project consists of
replacing the Division's aged
HVAC system.
The system is at end of life.
Repair and maintenance costs
continue to increase yearly.
New control technology and
design will allow for proper
airflow and temperature
maintenance.
This project is under contract
with work expected to start
early in FY 14-15.
Future repair costs will be
eliminated during warranty
period and then minimized. A
more efficient system will
result in reduced annual
heating/air conditioning costs.
Special
Assessments
Infrastructure in new
Developments
400,000 This project consists of
installation of streets,
sidewalks and storm sewers in
newly developed areas.
As new areas of town
develop, streets and sidewalks
provide citizen access to the
new areas.
Completed upon request of
developer.
This will increase the number
of streets, sidewalks, and
storm sewers maintained by
the Street Division staff. The
approximate costs to maintain
a street ranges from $1,500 to
$2,500 per lane mile. Street
maintenance includes signs,
snow removal, patching,
sweeping and other
miscellaneous items.
CITY OF NORFOLK, NE
CAPITAL IMPROVEMENTS OVER $100,000
3-20
BUDGET
PROJECT DESCRIPTION
DIVISION PROJECT NAME
FY 2014-2015 Description and Scope
Purpose and Need
History and Current Status Impact on Budget
Current capital outlays with an estimated cost over $100,000 are evaluated for the impact of purchase on current and future operations on this summary sheet.
This will extend sewer
services to industrial areas.
The City is considering
extending sewer services
south of the Elkhorn River
and northeast of the City.
This will increase water and
sewer maintenance. The
approximate inspection and
maintenance costs for one
mile of fire hydrants and
water valves is $250 per year.
The approximate preventive
maintenance costs of one mile
of sanitary sewer is $500.
Special
Assessments
Water Distribution &
Sewer Collection
System
3,936,000 This project consists of
installation of water and sewer
systems to benefit specific
property owners.
Water
(T4) Replace 12"
Water Main from 1st
& Madison to 7th &
Madison
576,900 This project consists of the
replacement of a 12" water
main from 1st Street and
Madison Avenue to 7th Street
and Madison Avenue.
Since 1990 there have been
This project was identified in
four water main breaks on this the 1998 Water Master Plan
water main.
to replace this pipe due to its
condition
Completion of this project
will reduce maintenance costs
slightly by eliminating the
need to repair breaks in the
existing pipe.
Water
(E4) Water Main
Improvements:
Omaha Avenue and
Victory Road
235,200 This project includes
improvements to a water main
located at Omaha Avenue and
Victory Road.
This main is needed to supply
additional subdivisions to the
east of the flood control. Will
also provide system
redundancy for East of Flood
Control.
The timing of this project is
dependent on developer
moving forward with
commercial development.
This will increase water
maintenance. The
approximate inspection and
maintenance costs for one
mile of fire hydrants and
water valves is $250 per year.
Water
NE Industrial Water
Main Extension
922,000 This water main project will
supply water to industrial
customers in the Northeast
Industrial tract.
This will provide fire
protection and city water
service to new and existing
industries.
The project is currently under
design with construction to
occur in 2015.
This will increase water
maintenance. The
approximate inspection and
maintenance costs for one
mile of fire hydrants and
water valves is $250 per year.
Project should have positive
impact on revenues by
increasing service base.
CITY OF NORFOLK, NE
CAPITAL IMPROVEMENTS OVER $100,000
3-21
BUDGET
PROJECT DESCRIPTION
DIVISION PROJECT NAME
FY 2014-2015 Description and Scope
Purpose and Need
History and Current Status Impact on Budget
Current capital outlays with an estimated cost over $100,000 are evaluated for the impact of purchase on current and future operations on this summary sheet.
Water
Erect communication
Tower at 25th Street
and Prospect Avenue
200,000 Erect a communication tower
for public works and public
safety communication needs.
The elevated tank which
serves as a communication
tower is scheduled for
demolition due to needed
maintenance on the tank. A
communication tower will be
erected for communication
needs.
Initial rough feasibility
analysis has been completed.
This will reduce maintenance
costs in the Water Division.
Water
Pollution
Control
Grit Dewatering
Equipment
280,000 Purchase and contractor
installation of grit dewatering
equipment in the Grit Loadout
Building.
This equipment improves
water removal to insure
compliance with Subtitle D
landfill regulations.
Currently grit and water are
discharged to a hopper and
then to a dump truck where it
is gravity-dewatered. This
method has been ineffective in
reaching moisture standards
required at the landfill.
The project will allow us to
decrease grit disposal costs
and at the same time comply
with disposal regulations.
Water
Pollution
Control
Raw Lift Pump
Replacement
350,000 Replacement of the
maintenance intensive #5 &
#6 vertical Raw Lift Pumps.
Pumps accept the wastewater
at the end of the City
collection system, and deliver
it to the Plant processes for
treatment, and are therefore a
critical process component.
Replacements of these two
pumps have been deferred for
many years and are
maintenance intensive.
Decrease maintenance costs
and improve reliability and
electrical efficiency.
Sewer
Maintenance
Lift Station & Sewer
Main Improvements,
Omaha Avenue &
Victory Road
258,000 This project includes
installation of a lift station and
sewer main improvements at
Omaha Avenue and Victory
Road.
This project will open up the
area along U.S. 275 east of
the flood control to
development.
When commitment is made
from the developer, this
project will begin. This is a
carry over item from the fiscal
year 2007-2008 budget.
Increased operating costs for
lift station maintenance are
estimated at $1,000 plus
$3,000 annual for electricity.
CITY OF NORFOLK, NE
CAPITAL IMPROVEMENTS OVER $100,000
3-22
BUDGET
PROJECT DESCRIPTION
DIVISION PROJECT NAME
FY 2014-2015 Description and Scope
Purpose and Need
History and Current Status Impact on Budget
Current capital outlays with an estimated cost over $100,000 are evaluated for the impact of purchase on current and future operations on this summary sheet.
Sewer
Maintenance
Southwest Interceptor
from 4th St. &
Jackson to 13th Street
and Monroe Avenue
and TaHaZouka
Interceptor
Sewer
Maintenance
Highway 81 Sewer
South of River
1,600,000 Installation of a large
diameter sewer line in
southwest Norfolk would
potentially eliminate up to
three lift stations, reduce the
improvements and upgrades
needed along Highway 275.
This interceptor will improve
capacity for industries, and
prepare for the proposed
south of the Elkhorn River
expansion. This sewer line
would also help alleviate
existing issues with the
Highway 81 lift station.
In 2008, Black & Veatch
identified several areas
needing future sewer
improvements or upgrades
while completing the Sewer
Master Plan. The project is
under contract with
construction to begin late FY
2013-14. Completion is
expected summer of 2015.
Current phase eliminates up to
two lift stations, which
reduces operating costs. The
approximate preventive
maintenance costs of one mile
of sanitary sewer is $500.
855,000 Project will provide sewer
service to industries and
businesses located along
Highway 81 and Sherwood
Road, south of the Elkhorn
River.
Provide sewer to Covidien to
allow them to meet DEQ
administrative order.
City Council required staff
look at extending water and
sewer south of the Elkhorn
River to accommodate the
current and future businesses.
On July 15, 2013 the Mayor
and City Council approved an
engineering services
agreement with Black &
Veatch for the engineering
design, construction
administration, and
construction inspection for
this project.
Increased maintenance costs
on the lift station and sewer
line. The approximate
preventive maintenance costs
of one mile of sanitary sewer
is $500.
CITY OF NORFOLK, NE
CAPITAL IMPROVEMENTS OVER $100,000
3-23
BUDGET
PROJECT DESCRIPTION
DIVISION PROJECT NAME
FY 2014-2015 Description and Scope
Purpose and Need
History and Current Status Impact on Budget
Current capital outlays with an estimated cost over $100,000 are evaluated for the impact of purchase on current and future operations on this summary sheet.
Sewer
Maintenance
Northeast Industrial
Sewer Main
Sewer
Maintenance
Upgrade 275 Lift
station
1,838,000 This project will provide
sewer to industries located
northeast of Norfolk.
100,000 Due to growth and to better
serve the existing area that
this lift station serves, we will
upsize the existing pumps.
The approximate preventive
maintenance cost of one mile
of sanitary sewer is $500.
There is the potential for
additional utility revenue and
to provide community growth,
which should provide
additional sales tax receipts.
Project should have positive
impact on revenues by
increasing service base.
Provide sewer to existing and
proposed industries northeast
of Norfolk.
Nucor needs to upgrade its
domestic sewer treatment
septic and requested City
provide service. Design
contract was approved August
19, 2013.
This upgrade will increase
capacity of the lift station by
approximately 50%.
An engineering firm was hired This should have no
to study the area served by
additional cost effect on the
this lift station and propose
Sewer Department.
the needed capacity for the
station.
CITY OF NORFOLK, NE
CAPITAL IMPROVEMENTS OVER $100,000
3-24
TABLE 1
CITY OF NORFOLK, NEBRASKA
GENERAL GOVERNMENTAL EXPENDITURES BY FUNCTION (1)
Last Ten Fiscal Years
__________
FISCAL
YEAR
2004
2005
2006
2007
2008
2009
2010
2011
2012
2013
PARKS,
RECREATION
GENERAL
AND PUBLIC
GOVERNMENT PROPERTY
1,644,901
1,761,517
2,348,104
2,434,218
2,409,948
2,580,140
2,419,970
4,263,408
2,491,369
2,543,757
1,333,068
1,237,366
1,126,493
1,193,539
1,392,253
1,828,716
1,519,769
8,267,527
11,655,476
2,661,914
PUBLIC
SAFETY
7,124,232
6,948,410
7,263,047
7,659,058
7,367,551
7,475,999
7,974,899
8,238,009
8,194,543
9,138,087
PUBLIC
WORKS
4,832,602
4,250,718
3,209,134
3,127,771
4,789,513
5,585,140
4,853,161
5,588,853
5,353,264
5,658,796
COMMUNITY
PUBLIC IMPROVEMENT AND CAPITAL
LIBRARY
DEVELOPMENT
OUTLAYS
922,952
1,006,569
1,014,735
1,039,277
1,097,450
1,139,770
1,485,872
1,329,905
1,204,614
1,288,130
969,638
874,048
1,430,551
1,156,157
805,175
976,102
1,560,058
794,940
963,266
1,322,343
1,901,354
954,227
295,671
587,478
829,727
370,248
159,664
-
DEBT
SERVICE
1,350,956
1,038,360
1,109,354
966,738
1,059,716
1,048,691
1,105,135
1,621,913
2,370,681
2,130,862
TOTAL
20,079,703
18,071,215
17,797,089
18,164,236
19,751,333
21,004,806
21,078,528
30,104,555
32,233,213
24,743,889
(1) INCLUDES GENERAL, SPECIAL REVENUE, DEBT SERVICE FUNDS AND CAPITAL PROJECT FUNDS.
CITY OF NORFOLK, NE
STATISTICAL DATA - EXPENDITURES BY FUNCTION
4-1
TABLE 2
CITY OF NORFOLK, NEBRASKA
GENERAL GOVERNMENTAL REVENUES BY SOURCE (1)
Last Ten Fiscal Years
__________
FISCAL
YEAR
2004
2005
2006
2007
2008
2009
2010
2011
2012
2013
TAXES(2)
8,126,994
8,260,915
8,768,885
9,031,734
9,527,430
9,777,435
10,824,977
12,464,014
13,543,753
12,972,612
STATE
REVENUE
FEDERAL
GRANTS
2,225,236
2,380,221
2,521,622
2,797,838
2,932,728
2,570,383
2,755,910
2,813,615
2,916,488
3,618,937
2,232,970
1,897,231
1,356,391
1,238,279
810,884
1,234,620
1,090,851
1,601,097
703,451
711,453
CHARGES
KENO
FOR SERVICE REVENUES
1,033,465
1,184,021
1,236,475
1,195,069
1,358,621
1,374,689
1,330,223
1,464,667
1,863,308
1,865,085
29,141
428,302
359,060
432,584
494,447
547,095
LICENSES
INTEREST
AND PERMITS INCOME
313,124
369,424
347,386
305,364
430,258
323,800
233,786
201,651
224,947
244,733
189,878
272,344
364,385
432,788
338,732
186,036
71,269
90,235
114,312
54,192
SPECIAL
ASSESSMENTS
268,341
539,200
170,769
238,417
82,426
685,607
151,392
472,266
325,136
289,216
PARKING
FEES AND
RENTALS
2,627,681
2,728,535
3,173,556
3,211,734
3,272,094
3,422,615
3,830,046
4,204,014
4,474,023
4,584,494
EXPENSE
REIMBURSEMENT
AND OTHER
REVENUES
574,229
352,535
358,992
281,308
502,266
636,914
386,809
296,488
677,321
271,392
TOTAL
17,591,918
17,984,426
18,298,461
18,732,531
19,284,580
20,640,401
21,034,323
24,040,631
25,337,186
25,159,209
(1) INCLUDES GENERAL, SPECIAL REVENUE, DEBT SERVICE AND CAPITAL PROJECTS.
(2) REFER TO TABLE 3 FOR A BREAKDOWN OF TAX REVENUES.
CITY OF NORFOLK, NE
STATISTICAL DATA - REVENUE BY SOURCE
4-2
TABLE 3
CITY OF NORFOLK, NEBRASKA
GENERAL GOVERNMENTAL TAX REVENUES BY SOURCE
Last Ten Fiscal Years
___________
FISCAL YEAR
2004
2005
2006
2007
2008
2009
2010
2011
2012
2013
PROPERTY
TAXES
SALES AND
USE TAXES
PAYMENTS
IN LIEU OF
TAXES
1,042,334
1,047,780
1,541,342
1,872,152
2,015,795
2,267,111
2,694,271
3,105,710
3,129,495
3,061,243
6,445,480
6,593,166
6,548,082
6,427,716
6,750,098
6,760,144
6,919,663
7,072,877
7,629,397
7,081,725
33,004
30,851
60,477
65,162
74,697
82,402
117,364
146,885
162,944
176,215
OCCUPATION
AND
FRANCHISE
TAXES
606,176
589,118
618,984
666,704
686,840
667,778
1,093,679
2,138,542
2,621,917
2,653,429
TOTAL
8,126,994
8,260,915
8,768,885
9,031,734
9,527,430
9,777,435
10,824,977
12,464,014
13,543,753
12,972,612
CITY OF NORFOLK, NE
STATISTICAL DATA - TAX REVENUES BY SOURCE
4-3
TABLE 4
CITY OF NORFOLK, NEBRASKA
HISTORY OF PROPERTY TAX RATES, LEVIES AND VALUATIONS
Last Ten Fiscal Years
__________
The City levies property taxes for the General Fund, Debt Service Fund and Vehicle Parking Fund. The levies for the General Fund and Debt Service Fund
apply to the valuation of all taxable property in the City. The levy for the Vehicle Parking Fund is applied only to the taxable property within
Parking District #1, which is comprised of the downtown business district. The Downtown Improvement Council, which represents the business people
within the district, recommends the amount of the levy. A ten year history of levy rates, valuations, and tax levies is presented below. The rate is
dollars levied per $100 of valuation. Limited Community Redevelopment Authority taxes and Community Development Agency taxes have been excluded.
General Fund
Fiscal
Year
Rate
2004
2005
2006
2007
2008
2009
2010
2011
2012
2013
0.02735
0.02508
0.04334
0.04595
0.06894
0.13455
0.13413
0.13410
0.13346
0.13197
Valuation
925,382,359
1,008,952,887
1,052,209,539
1,095,745,335
1,142,256,462
1,180,085,751
1,183,801,480
1,184,065,318
1,189,671,585
1,203,121,457
Debt Service Fund
Levy
Rate
253,055
253,045
455,975
503,495
787,483
1,587,782
1,587,786
1,587,784
1,587,783
1,587,783
0.01833
0.07256
0.06958
0.06682
0.06409
0.06204
0.06185
0.06183
0.06154
0.06085
Valuation
925,382,359
1,008,952,887
1,052,209,539
1,095,745,335
1,142,256,462
1,180,085,751
1,183,801,480
1,184,065,318
1,189,671,585
1,203,121,457
Economic Development Fund
Levy
169,604
732,116
732,117
732,122
732,118
732,113
732,122
732,119
732,112
732,111
Rate
Valuation
Levy
0.03582
0.03581
0.03564
0.03524
1,183,801,480
1,184,065,318
1,189,671,585
1,203,121,457
424,002
424,002
423,999
424,004
Total City-wide
Rate
0.045674
0.097642
0.112914
0.112765
0.133035
0.196587
0.231788
0.231736
0.230643
0.228065
Valuation
925,382,359
1,008,952,887
1,052,209,539
1,095,745,335
1,142,256,462
1,180,085,751
1,183,801,480
1,184,065,318
1,189,671,585
1,203,121,457
Vehicle Parking Fund
Levy
422,659
985,161
1,188,092
1,235,617
1,519,601
2,319,895
2,743,910
2,743,905
2,743,894
2,743,898
Rate
0.33062
0.34423
0.34761
0.35000
0.35000
0.35000
0.35000
0.35000
0.35000
0.35000
Valuation
21,801,714
22,140,702
23,681,559
23,333,424
23,706,804
24,100,273
23,542,921
22,605,851
23,426,311
23,200,458
Levy
72,080
76,214
82,320
81,667
82,974
84,351
82,400
79,120
81,992
81,202
Total
Levy
494,739
1,061,375
1,270,412
1,317,284
1,602,575
2,404,246
2,826,310
2,823,025
2,825,886
2,825,100
CITY OF NORFOLK, NE
STATISTICAL DATA - HISTORY OF PROPERTY TAXES
4-4
TABLE 5
CITY OF NORFOLK, NEBRASKA
ASSESSED AND ESTIMATED ACTUAL VALUE OF TAXABLE PROPERTY (1)
Last Ten Fiscal Years
___________
FISCAL
YEAR
(2)
2004-2005
2005-2006
2006-2007
2007-2008
2008-2009
2009-2010
2010-2011
2011-2012
2012-2013
2013-2014
REAL PROPERTY
PERSONAL PROPERTY
887,188,956
978,737,063
1,011,187,900
1,053,427,738
1,097,676,042
1,126,850,329
1,135,043,425
1,140,003,464
1,145,320,208
1,160,166,057
38,193,403
30,215,824
41,021,639
42,317,597
44,580,420
53,235,422
48,758,055
44,061,854
44,351,377
42,955,400
ASSESSED
VALUE
925,382,359
1,008,952,887
1,052,209,539
1,095,745,335
1,142,256,462
1,180,085,751
1,183,801,480
1,184,065,318
1,189,671,585
1,203,121,457
(1) TAXABLE PROPERTY IS ASSESSED AT 100% OF ITS ESTIMATED ACTUAL VALUE.
(2) THE ASSESSED VALUATIONS ARE EFFECTIVE ON SEPTEMBER 1 OF EACH YEAR.
SOURCE: MADISON COUNTY ASSESSOR'S OFFICE
CITY OF NORFOLK, NE
STATISTICAL DATA - TAXABLE PROPERTY
4-5
TABLE 6
CITY OF NORFOLK, NE
PERSONNEL ROSTER
WAGE
APPROVED
GRADE
2011-2012
APPROVED
DIVISION/POSITION
2012-2013
Administration
Mayor
1
1
Councilpersons
8
8
City Administrator
36
1
1
Information System Manager
32
1
1
Finance Officer
31
1
1
Human Resources Director
27
1
1
Operations Manager
26
1
1
Programmer/Analyst
25
1
1
Senior Accountant
23
0
0
Accountant II
22
1
1
City Clerk
22
1
1
Technology & Implementation Support Specialist
21
0
0
Personal Computer Specialist
19
1
1
Accountant
19
1
1
Communications Director
18
0
0
Admin. Sec./Personnel Tech.
16
1
1
Accounting Specialist
13
0.25
0.25
Account Clerk III
13
3
3
Administrative Secretary
13
1
1
Claims Coordinator/Secretary
12
1
1
Secretary I
10
0.63
0.63
Total Administration
25.88
25.88
Personal Computer Specialist position was reclassified to a Technology & Implementation Support Specialist.
Added a Communications Director position.
Engineering
Public Works Director
Assistant City Engineer
Staff Engineer
Engineering Aide III
Administrative Secretary
Total Engineering
Added Staff Engineer to handle workload in department.
32
23
22
19
13
1
0
0
3
1
5
1
1
0
2
1
5
APPROVED
2013-2014
APPROVED
2014-2015
1
8
1
1
1
1
1
1
1
0
1
0
1
1
0
1
0.25
3
1
1
0.63
25.88
1
8
1
1
1
1
1
1
1
0
1
1
0
1
1
1
0.25
3
1
1
0.63
26.88
1
1
0
2
1
5
1
1
1
2
1
6
CITY OF NORFOLK, NE
PERSONNEL ROSTER
4-6
DIVISION/POSITION
Street Maintenance
Street Director
Street Supervisor
Shop Supervisor
Electronic Specialist
Preventive Maintenance Mechanic
Equipment Mechanic I
Equipment Operator
Maintenance Worker
Secretary I
Total Street Maintenance
WAGE
GRADE
APPROVED
2011-2012
APPROVED
2012-2013
APPROVED
2013-2014
APPROVED
2014-2015
23
21
19
16
15
14
13
11
10
1
2
1
1
1
2
12
1
1.25
22.25
0
1
1
1
1
2
11
5
1.25
23.25
0
1
1
1
1
2
11
5
1.25
23.25
0
1
1
1
1
2
11
5
1.25
23.25
1
1
1
6
0
12
21
1
1
1
6
1
12
22
1
1
1
7
1
9
20
Park Maintenance
Park & Building Maintenance Superintendent
22
1
Park Supervisor
19
1
Facilities Technician
15
1
Park Caretaker
12
5
Maintenance Worker
11
0
Seasonal Park Caretaker
5
12
Total Park Maintenance
20
Added additional full-time Park Caretaker position and decreased Seasonal Park Caretakers by three.
Housing
Housing Director
Housing Development Manager
Housing Coordinator
Housing Specialist
Accounting Specialist
Client Services Specialist
Total Housing
Reclassified Housing Specialist position to a Client Services Specialist.
Recreation
Recreation Coordinator
Aquatics Manager
Facility Manager
Total Recreation
22
19
17
15
13
12
1
1
1
1
0.75
1
5.75
1
1
1
1
0.75
1
5.75
1
1
1
1
0.75
1
5.75
1
1
1
0
0.75
2
5.75
16
12
9
1
0.67
0
1.67
1
0.67
0
1.67
1
0
1
2
1
0
1
2
CITY OF NORFOLK, NE
PERSONNEL ROSTER
4-7
DIVISION/POSITION
Library
Library Director
Reference Systems Assistant
Librarian I
Circulation Supervisor
Library Technician I
Library Technician
Secretary I
Library Assistant II
Reference Assistant
Library Assistant I
Library Assistant I
Security Monitor/Clerk
Library Assistant
Total Library
Auditorium
Maintenance Worker
Janitor I
Seasonal Park Caretaker
Total Auditorium
Fire
Fire Chief
Prevention Manager
Fire Operations Manager
Fire Captain
Shift Commander
Building Official
Health Inspector
Fire Marshal
Electrical Inspector
Building Inspector
Fire Prevention Officer
Fire Lieutenant
WAGE
GRADE
APPROVED
2011-2012
APPROVED
2012-2013
APPROVED
2013-2014
APPROVED
2014-2015
24
19
17
14
14
11
10
10
10
10
8
7
6
1
1
2
1
1
0.5
1
1
2
0.33
2
0.64
1.63
15.1
1
1
2
1
1
0.5
1
1
2
0.33
2
0.64
1.63
15.1
1
1
2
1
1
0.5
1
1
2
1
2
0.64
1.24
15.38
1
1
2
1
1
0.5
1
1
2
1
2
0.64
1.24
15.38
11
7
5
1
0.75
0.68
2.43
1
0.75
0.68
2.43
0
0
0
0
0
0
0
0
28
24
24
20
20
19
19
19
19
19
19
18
1
1
1
0
3
1
1
1
1
1
1
0
1
1
1
3
0
1
1
1
1
1
0
3
1
1
1
3
0
1
1
1
1
1
0
3
1
1
1
3
0
1
1
1
1
1
0
3
CITY OF NORFOLK, NE
PERSONNEL
PERSONNEL
ROSTER ROSTER
4-8
DIVISION/POSITION
Fire Continued
Rescue Coordinator
Firefighter /Inspector
Firefighter
Permits Technician
Administrative Secretary
Total Fire
Region 11 Emergency Management Fund
Emergency Management Coordinator
Total Region 11 Emergency Management Fund
Police
City Attorney
Police Chief
Police Captain
Detective Police Sergeant
Police Sergeant
Police Corporal
Police Officer/Investigator
School Resource Officer
Police Officer
Dispatch Supervisor
Records Supervisor
Legal Assistant
Administrative Secretary
Community Service Officer
Dispatcher I
Secretary I
Property Control Officer
Total Police
Added two Police Officer positions.
Specialized Narcotics Abuse Reduction Effort Fund
Clerk/Receptionist
Total Specialized Narcotics Abuse Reduction Effort Fund
WAGE
GRADE
APPROVED
2011-2012
APPROVED
2012-2013
APPROVED
2013-2014
APPROVED
2014-2015
18
17
15
13
13
3
3
18
1
1
38
0
3
18
1
1
37
0
3
18
1
1
37
0
3
18
1
1
37
19
1
1
1
1
1
1
1
1
32
29
25
21
20
18
17
17
16
16
14
14
13
12
11
10
10
1
1
2
1
4
4
5
1
20
1
1
2
1
1
11
1
1
58
1
1
2
1
4
4
5
1
20
1
1
2
1
1
11
1
1
58
1
1
2
1
4
4
5
1
20
1
1
2
1
1
11
1
1
58
1
1
2
1
4
4
5
1
22
1
1
2
1
1
11
1
1
60
9
0.5
0.5
0.5
0.5
0.13
0.13
0.13
0.13
CITY OF NORFOLK, NE
PERSONNEL ROSTER
4-9
DIVISION/POSITION
Economic Development Operating
Economic Development Director
Economic Development Coordinator
Economic Development Property Coordinator
Total Economic Development Operating
WAGE
GRADE
APPROVED
2011-2012
APPROVED
2012-2013
APPROVED
2013-2014
APPROVED
2014-2015
30
16
14
0
0
0
0
1
1
0
2
1
1
1
3
1
1
1
3
Water
Water & Sewer Director
24
1
1
1
Water Supervisor
20
1
0
0
Water Plant Supervisor
20
1
1
1
Water & Sewer Mechanic II
17
0
1
1
Water & Sewer Mechanic
16
1
0
0
Plant Operator II
16
0
0
0
Plant Operator I
15
3
4
4
Utility Worker
15
3
3
3
Maintenance Worker
13
0
0
0
Secretary I
10
1
1
1
Total Water
11
11
11
One Plant Operator I was reclassified to a Plant Operator II. One Utility Worker was reclassified to a Maintenance Worker.
1
0
1
1
0
1
3
2
1
1
11
Sewer Maintenance
Water & Sewer Mechanic
Utility Worker
Meter Reader
Seasonal Worker
Total Sewer Maintenance
16
15
11
5
1
1
1
1
4
1
1
1
1
4
1
1
1
1
4
1
1
1
1
4
Water Pollution Control
Wastewater Plant Superintendent
Wastewater Supervisor
Wastewater Plant Operator I
Chemical Technician
Secretary I
Secretary II
Total Water Pollution Control
24
20
15
15
10
12
1
1
5
1
1
0
9
1
1
5
1
0
1
9
1
1
5
1
0
1
9
1
1
5
1
0
1
9
CITY OF NORFOLK, NE
PERSONNEL ROSTER
4-10
DIVISION/POSITION
Solid Waste
Solid Waste Manager
Solid Waste Supervisor
Transfer Station Plant Operator I
Solid Waste Operator
Wastewater Plant Operator I
Scale Clerk
Total Solid Waste Management
Eliminated vacant Transfer Station Plant Operator I position.
WAGE
GRADE
APPROVED
2011-2012
APPROVED
2012-2013
APPROVED
2013-2014
APPROVED
2014-2015
27
22
15
15
15
10
1
0
2
1
1
1.38
6.38
1
0
2
1
1
1.38
6.38
0
1
2
1
1
1.38
6.38
0
1
1
1
1
1.38
5.38
225.96
228.96
228.77
229.77
Grand Total City
CITY OF NORFOLK, NE
PERSONNEL ROSTER
4-11
TABLE 7
CITY OF NORFOLK, NE
MONTHLY WAGE SCHEDULE
Fiscal Year 2014-2015
GRADE
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
STEP:
A
1,546
1,619
1,697
1,775
1,862
1,965
2,133
2,230
2,330
2,435
2,547
2,663
2,783
2,912
3,046
3,186
3,332
3,486
3,648
3,814
3,992
4,174
4,369
4,570
4,718
4,940
5,174
5,422
5,680
5,949
6,231
6,529
6,848
7,220
7,562
7,926
8,303
8,699
9,116
B
1,624
1,700
1,780
1,866
1,953
2,060
2,234
2,334
2,440
2,551
2,667
2,787
2,917
3,050
3,194
3,338
3,491
3,654
3,822
3,999
4,182
4,375
4,579
4,792
4,944
5,180
5,427
5,684
5,954
6,236
6,535
6,848
7,220
7,562
7,926
8,303
8,699
9,116
9,599
C
1,704
1,784
1,868
1,955
2,047
2,163
2,339
2,446
2,556
2,671
2,794
2,924
3,056
3,200
3,345
3,499
3,662
3,831
4,006
4,190
4,384
4,587
4,802
5,022
5,186
5,432
5,690
5,959
6,243
6,541
6,854
7,183
7,562
7,926
8,303
8,699
9,116
9,599
10,106
D
1,787
1,872
1,960
2,051
2,152
2,270
2,452
2,561
2,675
2,802
2,928
3,063
3,204
3,353
3,506
3,669
3,837
4,014
4,198
4,393
4,598
4,814
5,035
5,267
5,437
5,697
5,964
6,251
6,547
6,862
7,189
7,533
7,926
8,303
8,699
9,116
9,599
10,106
10,644
E
1,874
1,965
2,056
2,156
2,256
2,382
2,567
2,685
2,807
2,933
3,067
3,213
3,359
3,512
3,675
3,844
4,023
4,206
4,403
4,605
4,823
5,044
5,279
5,523
5,704
5,972
6,257
6,556
6,870
7,198
7,542
7,901
8,303
8,699
9,116
9,599
10,106
10,644
11,206
F
1,968
2,060
2,159
2,261
2,367
2,496
2,689
2,811
2,942
3,075
3,218
3,365
3,519
3,683
3,851
4,030
4,214
4,409
4,616
4,832
5,053
5,288
5,534
5,794
5,977
6,263
6,563
6,875
7,204
7,548
7,910
8,286
8,699
9,116
9,599
10,106
10,644
11,205
11,801
G
2,062
2,163
2,265
2,372
2,483
2,619
2,815
2,947
3,079
3,223
3,370
3,526
3,689
3,859
4,038
4,223
4,419
4,624
4,839
5,062
5,299
5,545
5,805
6,072
6,268
6,568
6,881
7,211
7,555
7,916
8,294
8,690
9,116
9,599
10,106
10,644
11,205
11,801
12,426
H
2,168
2,270
2,377
2,489
2,609
2,746
2,952
3,088
3,229
3,377
3,532
3,700
3,866
4,045
4,232
4,428
4,633
4,849
5,075
5,309
5,557
5,816
6,085
6,368
6,574
6,889
7,220
7,562
7,926
8,303
8,699
9,116
9,599
10,106
10,644
11,206
11,801
12,426
13,086
CITY OF NORFOLK, NE
STATISTICAL DATA - WAGE SCHEDULE
4-12
TABLE 8
CITY OF NORFOLK, NEBRASKA
PROPERTY VALUE, CONSTRUCTION AND BANK DEPOSITS
Last Ten Fiscal Years
__________
COMMERCIAL
RESIDENTIAL
CONSTRUCTION (2)
FISCAL
PROPERTY
NUMBER OF
YEAR
VALUE (1)
PERMITS
2004
2005
2006
2007
2008
2009
2010
2011
2012
2013
886,182,038
925,382,359
1,008,952,887
1,052,209,539
1,142,256,462
1,180,085,751
1,183,801,480
1,184,065,318
1,189,671,585
1,259,342,469
21
8
21
14
3
12
6
5
9
11
CONSTRUCTION (2)
NUMBER OF
VALUE
16,325,964
4,585,566
14,636,377
8,528,885
14,199,300
2,583,293
4,333,581
9,498,082
2,528,802
8,334,278
PERMITS
97
115
76
56
52
59
48
24
30
48
BANK
VALUE
DEPOSITS (3)
15,278,620
18,712,036
11,929,361
9,486,101
9,111,747
9,790,175
9,865,170
3,905,434
3,822,826
8,477,497
645,794,323
705,145,813
768,341,385
787,444,868
824,948,460
964,314,993
849,591,000
1,010,176,000
1,134,797,000
1,213,277,269
(1) TOTAL ASSESSED VALUE -- SOURCE: MADISON COUNTY ASSESSOR
(2) SOURCE:
NORFOLK FIRE DIVISION - PERMITS AND CODES
(3) SOURCE: FDIC (Federal Depost Insurance Corporation) Web site
(3) SOURCES: BANK OF THE WEST
BANKFIRST
ELKHORN VALLEY BANK
FIRST NATIONAL BANK
FRONTIER BANK
GREAT WESTERN BANK
MADISON COUNTY BANK
MIDWEST BANK
STANTON STATE BANK
U.S. BANK
WELLS FARGO
CITY OF NORFOLK, NE
STATISTICAL DATA - PROPERTY VALUE
4-13
ACCOUNT
Financial reporting unit for budget,
management, or accounting purposes.
ACCOUNTS
PAYABLE
The amounts owed to others for goods
and services received.
ACCOUNTS
RECEIVABLE
Amounts due from others for goods
furnished and services rendered.
ACCRUAL BASIS
The basis where by transactions and
events are recognized when they occur,
regardless of when cash is received or
paid.
ACTUAL PRIOR
YEAR
Actual amounts for the fiscal year
preceding the current fiscal year which
precedes the budget fiscal year.
AD VALOREM TAX
A tax based on value (e.g. property tax).
AGENCY FUND
This fund is used to account for assets
held by the City in an agency capacity
for other governments and individuals.
ALLOCATION
Component of an appropriation
earmarking expenditures for a specific
purpose and/or level of organization.
ALLOTMENT
That portion of an appropriation which
may be encumbered or spent during a
specified period.
AMORTIZATION
Payment of a debt by regular intervals
over a specific period of time.
APPROPRIATION
An authorization made by the city
council which permits the city to incur
obligations and to make expenditures of
resources.
ASSESSED
VALUATION
A value that is established for real and
personal property for use as a basis for
levying property taxes.
ASSET
Property owned by a government which
has monetary value.
AUGMENTATION
Process in which budget appropriations
are increased as a result of unanticipated
revenues. Augmentations must be
approved by the Board of County
Commissioners; however, non-budgeted
Trust and Agency funds do not require a
formal augmentation.
BALANCED
BUDGET
Available funds equal or exceed
expenditures. Available funds consist of
beginning cash plus revenues.
BOND
A written promise to pay a sum of
money on a specific date at a specific
interest rate. The interest payments and
the repayment of the principal are
detailed in a bond ordinance. The most
common types of bonds are general
obligation, revenue bonds and special
improvement district bonds. These are
most frequently used for construction of
large capital projects such as buildings
and streets.
CITY OF NORFOLK, NE
GLOSSARY OF TERMS
4-14
BUDGET
A financial plan estimating revenues and
expenditures for a specified period of
time (fiscal year).
BUDGET
CALENDAR
The schedule of key dates which a
government follows in the preparation
and adoption of the budget.
BUDGET DEFICIT
Amount by which the government’s
budget outlays exceed its budget receipts
for a given period, usually a fiscal year.
CAPITAL OUTLAY
The cost of acquiring land, buildings,
equipment, furnishings, etc.
CAPITAL
PROJECTS FUND
Fund is used to account for the
acquisition and construction of major
capital facilities other than those
financed by proprietary funds and trust
funds.
CASH BASIS
The method of accounting under which
revenues are recorded when received in
cash and expenditures are recorded
when paid.
BUDGET
DOCUMENT
The official written budget statement.
BUDGETARY
CONTROL
The control or management of a
governmental unit or enterprise in
accordance with an approved budget for
the purpose of keeping expenditures
within the limitations of authorized
appropriations and available revenues.
CONSORTIUM
An adhoc committee consisting of staff
members from the Council and other
organizations that shelves information.
CURRENT
That which becomes due within one
year.
CAPITAL
EXPENDITURE
The outlay of funds to acquire an item
which is of a tangible nature, has a
useful life of greater than one year, and
an acquisition value of at least $500.
DEBT SERVICE
Payment of interest and repayment of
principal to holders of a government’s
debt instruments.
DEFICIT
CAPITAL
IMPROVEMENT
PROGRAM
A plan for capital expenditures to be
incurred each year over a fixed period of
several future years setting forth each
capital project of expansion, acquisition,
or rehabilitation of the city’s capital
assets; identifying the expected
beginning and ending date for each
project; the amount to be expended in
each year; and the method of financing
those expenditures.
The excess of an entity’s liabilities over
its assets.
DEPARTMENT
An organizational unit of the City which
is responsible for overall management of
a group of related major governmental
functions, such as Public Safety and
Public Works.
CITY OF NORFOLK, NE
GLOSSARY OF TERMS
4-15
That portion of the cost of a capital asset
which is charged as an expense during a
particular period due to expiration in the
service life of the capital asset
attributable to wear and tear,
deterioration, action of physical
elements, inadequacy or obsolescence.
EXPENDITURE
This term refers to the outflow of funds
paid for an asset, goods, or services
obtained.
EXPENSE
Charges incurred (whether paid
immediately or unpaid) for operations,
maintenance, interest or other charges.
A unit of organization within a
department which has functional
responsibility for related activities
within that department. For example:
Engineering and Streets are divisions
within the Public Works Department.
FIDUCIARY FUNDS
Transactions related to assets held by the
City in trust or agency capacity.
FINANCIAL
REPORTING
ENTITY
The City of Norfolk is a municipal
corporation governed by an elected eight
member Council and an elected Mayor.
ENCUMBRANCE
The legal commitment of appropriated
funds to purchase an item or service. To
encumber funds means to set aside or
commit funds for future expenditure.
FISCAL POLICY
ENTERPRISE FUND
A governmental accounting fund
established to account for operations
financed and operated in a manner
similar to a private business where the
costs for providing goods and services
are recovered through direct user
charges.
A government’s policies with respect to
revenues, spending, and debt
management as these relate to
government services, programs and
capital investment. Fiscal Policy
provides an agreed-upon set of
principals for the planning and
programming of government budgets
and their funding.
FISCAL YEAR
The time period designated by the city
signifying the beginning and ending
period for recording financial
transactions. The City of Norfolk has
specified October 1 through September
30 as its fiscal year.
FIXED ASSETS
Assets of long-term character which are
intended to continue to be held or used,
such as land, buildings, machinery,
furniture, and equipment.
DEPRECIATION
DIVISION
EQUITY FUNDING
Funding is accomplished with available
resources, and does not include
leveraged resources. Project funding is
dictated by the availability of cash.
ESTIMATED
REVENUE
The amount of projected revenue to be
collected during the fiscal year.
CITY OF NORFOLK, NE
GLOSSARY OF TERMS
4-16
FRANCHISE TAX
FULL-TIME
EQUIVALENT (FTE)
FUND BALANCE
Group of related programs crossing
organizational (departmental)
boundaries and aimed as accomplishing
a broad goal or major service.
FUND
An accounting entity which has a set of
self-balancing accounts and records all
financial transactions for specific
activities or government functions.
Eight commonly-used fund types in
public accounting are: general fund,
special revenue funds, debt service
funds, capital project funds, enterprise
funds, trust and agency funds, internal
service funds, and special assessment
funds.
Accrual Basis is the difference between
an entity’s assets and its liabilities.
Budgetary Basis fund balance is equal to
cash, pooled investments, and cash held
by the County Treasurer.
Number of positions calculated on the
basis that one FTE equates to a 40-hour
workweek for twelve months. For
example, two part-time positions
working 20 hours for twelve months also
equals one FTE.
FUNCTION
FUND
ACCOUNTING
represent the fund’s assets, liabilities,
equity, revenues and expenditures or
expenses.
A sum of money paid for a special
privilege granted by a government,
permitting the continued use of public
property, such as city streets and usually
involving the elements of monopoly and
regulation.
The financial activities of the City are
recorded in individual funds classified
by type and description, each of which is
deemed to be a separate accounting
entity. Each fund is accounted for in
separate self-balancing accounts, which
GENERAL FUND
The fund used to account for all of the
financial resources of the city except
those required to be accounted for in
another fund. The services accounted
for in the General Fund include, among
other things, general government, parks,
recreation and public property, public
safety, public works, housing, public
libraries and planning, permits and
health.
GENERAL
OBLIGATION
BONDS
Bonds that finance a variety of public
projects such as streets, buildings, and
improvements; the repayment of these
bonds is usually made from secondary
property taxes, and these bonds are
backed by the full faith and credit of the
issuing government.
GOAL
The end to which effort is directed, to
aim for.
GOVERNMENTAL
FUNDS
This fund is used to account for the
City’s general governmental activities.
CITY OF NORFOLK, NE
GLOSSARY OF TERMS
4-17
GRANT
HOMESTEAD
EXEMPTION
INFRASTRUCTURE
A contribution of assets (usually cash)
by one government unit or other
organization to another. Typically, these
contributions are made to local
governments from the state and federal
governments. Grants are usually made
for specified purposes.
A deduction from the total taxable
assessed value of property occupied by
the owner.
Public domain fixed assets such as
roads, bridges, curbs and gutters, streets
and sidewalks, drainage systems and
similar assets that are immovable and of
value only to the government unit.
IN LIEU OF TAXES
Payments are made by tax exempt quasipublic entities to local government in
place of property taxes.
INTERFUND
TRANSFER
Transfer among City funds that are
treated as revenues, expenditures or
expenses.
INTERGOVERNMENTAL
A transaction between two or more
governmental departments or agencies.
INTERNAL
SERVICE FUND
A fund used to account for the financing
of goods or services provided by one
department or agency to other
departments or agencies of the city on a
cost-reimbursement basis.
LANDFILL
A location where trash and garbage is
buried between layers of earth for
disposal.
LIABILITY
Debt or other legal obligations arising
out of transactions in the past which
must be liquidated, renewed or refunded
at some future date. This term does not
include encumbrances.
LINE-ITEM
BUDGET
A budget which lists each expenditure
category (salary, materials, travel, etc.)
separately, along with the dollar amount
budgeted for each specified category.
The method of accounting under which
revenues are recognized when
measurable and available to pay year
end liabilities and expenditures are
recognized when a transaction is
expected to draw upon current spendable
resources rather than future resources.
MODIFIED
ACCRUAL BASIS
OPERATING
BUDGET
The portion of the budget which pertains
to daily operations that provide basic
governmental services. The operating
budget contains appropriations for such
expenditures as personnel, supplies,
utilities, materials, travel and fuel.
ORGANIZATIONAL
CHART
Chart showing the administrative and
functional structure of the city.
PENSION TRUST
FUNDS
This fund is used to account for assets
held by the City in a trustee capacity.
These funds represent the resources
accumulated for pension benefit
payments to qualified City employees.
CITY OF NORFOLK, NE
GLOSSARY OF TERMS
4-18
PERFORMANCE
MEASURES
Mechanism to monitor fulfillment of
accomplishments.
RESERVED FUND
BALANCE
PERSONNEL COSTS
Expenditures related to compensating
employees, including salaries, wages,
holiday pay, and benefits.
Those portions of fund balance that are
not appropriate for expenditure or that
are legally segregated for a specific
future use.
REVENUE
Funds which the government receives as
income. It includes such items as tax
payments, fees from specific services,
receipts from other governments, fines,
forfeitures, grants, shared revenues and
interest income.
REVENUE BONDS
Bonds usually sold for constructing a
project which will produce revenue for
an enterprise fund of the city. The
revenue from operations of the
enterprise funds is pledged to pay the
principal and interest of the bond. These
bonds have limited liability and do not
carry the full faith and credit of the city.
REVENUE
ESTIMATE
A formal estimate of how much revenue
will be earned from a specific revenue
source for some future period; typically,
a future fiscal year.
SCORE
A nonprofit association dedicated to
helping small businesses get off the
ground, grow, and achieve their goals
through education and mentorship.
SERVICE LEVEL
OPTIONS
A budget prepared with various levels of
funding reductions or enhancements to
the prior year budget.
PROJECTION
An estimate of future revenues and
expenditures.
PROPERTY TAX
A tax levied on the assessed value of
both real and personnel property in
proportion to the value of the property
and the tax rate.
PROPRIETARY
FUNDS
Transactions related to activities similar
to those found in the private sector.
PURCHASE ORDER
A document authorizing the charge and
delivery of specified merchandise or
services.
REAPPROPRIATION
Appropriations which are not expended
at the end of a fiscal year that are an
encumbrance of the City or for a specific
purpose are funded for in the subsequent
fiscal year.
RESERVE
An account used to indicate that a
portion of a fund’s assets are legally
restricted for a specific purpose and is,
therefore, not available for general
appropriation.
CITY OF NORFOLK, NE
GLOSSARY OF TERMS
4-19
SOURCE OF
REVENUE
Revenues are classified according to
their source or point of origin.
SPECIAL
ASSESSMENT
A compulsory levy made against certain
properties to defray part or all of the cost
of a specific improvement or service
deemed primarily benefiting those
properties.
SPECIAL REVENUE
FUND
These funds are used to account for
specific revenues that are legally
restricted to expenditure for particular
purposes.
TAX LEVY
The total amount to be raised by general
property taxes.
TAX RATE
The amount of taxes levied for each
$100 of assessed valuation.
TRANSFERS
All interfund transactions except loans
or advances, quasi-external transactions
and reimbursements.
TRUST FUND
Trust funds are used to account for
assets held by the City in a trustee
capacity, such as the following pension
trust funds.
USER CHARGE/
FEES
The payment of fees for direct receipt of
a public service by the party benefiting
from the service.
CITY OF NORFOLK, NE
GLOSSARY OF TERMS
4-20
ADA
American Disability Act
CKD
Cement Kiln Dust
ADM
Archer Daniels Midland
COPS
Community Oriented Policing Services
AHA
American Heart Association
CPAP
Continuous Positive Airway Pressure
ATV
All Terrain Vehicle
CR
Community Revitalization
BAN
Bond Anticipation Note
CSO
Community Service Officer
BOD
Biological Oxygen Demand
DMRQA
Discharge Monitoring Report Quality Analysis
BR!E
Business Retention & Expansion
EMPG
Emergency Management Program Grant
BSIR
Biannual Strategy Implementation Report
EPA
Environmental Protection Agency
CA
Constitutional Amendment
EVEDC
Elkhorn Valley Economic Development Council
CAD
Computer Aided Drafting
FBI
Federal Bureau of Investigation
CAFR
Comprehensive Annual Financial Report
FEMA
Federal Emergency Management Agency
CBOD
Carbonaceous Biological Oxygen Demand
FTE
Full Time Equivalent
CCDC
Community Character Development Coalition
FY
Fiscal Year
CD
Certificate of Deposit
GAAP
Generally Accepted Accounting Principles
CDA
Community Development Agency
GASB
Governmental Accounting Standards Board
CDBG
Community Development Block Grant
GFOA
Governmental Finance Officers Association
CHAF
City Highway Allocation Fund
GIS
Geographic Information Systems
CIP
Capital Improvement Projects/Program
GPS
Global Positioning System
CITY OF NORFOLK, NE
GLOSSARY OF TERMS
4-21
HHW
Household Hazardous Waste
NDEQ
Nebraska Department of Environmental Quality
HOME
Home Investment Partnership Act
NENEDD
Northeast Nebraska Economic Development District
HUD
Housing and Urban Development
NEPA
National Environmental Protection Act
IS
Information Systems
NFPA
National Fire Protection Agency
LB
Legislative Bill
NNSWC
Northeast Nebraska Solid Waste Coalition
LC
LID Computation
NPPD
Nebraska Public Power District
LED
Liquid Emitting Diodes
NRC
Norfolk Regional Center
LENRD
Lower Elkhorn Natural Resources District
NRD
Natural Resources District
LEOP
Local Emergency Operations Plan
NSPS
New Source Performance Standards
NIMS
National Incident Management System
NWEA
Nebraska Water Environment Association
LLC
Limited Liability Company
OPAC
Online Public Access Catalogues
LR
Legislative Resolution
OS
Off Site
LTFP
Long-Term Financial Plan
PC
Personal Computer
MAU
Makeup Air Unit
PLC
Programmable Logic Controller
MDC
Mobile Data Computer
RFID
Radio Frequency Identification
MGD
Million Gallons per Day
RTU
Remote Terminal Unit
MOU
Memorandum of Understanding
SBR
Sequential Batch Reactor
NAHRO
National Association of Housing and Redevelopment
Officials
SCADA
Supervisory Control and Data Acquisition
SCBA
Self Contained Breathing Apparatus
CITY OF NORFOLK, NE
ACRONYMS
4-22
SCORE
Service Corps of Retired Executives
SHB
Solids Handling Building
SID
Sanitary Improvement District
SIP
Street Improvement Plan
SNARE
Specialized Narcotics Abuse Reduction Effort
SOG
Standard Operating Guideline
SS
Suspended Solids
STP
Surface Transportation Program
TKN
Total Kjeldhal Nitrogen
USB
Universal Serial Bus
VEBA
Voluntary Employee Benefit Association
VFD
Variable Frequency Drive
VHF
Very High Frequency
VOIP
Voice Over Internet Protocol
WPC
Water Pollution Control
CITY OF NORFOLK, NE
ACRONYMS
4-23