Document for completion and publication by the Contracting Authority.
PROCUREMENT NOTICE
Extension of Deadline for submission of tenders
EXECUTIVE
DESIGN AND
COMPLETION
OF WORKS FOR
REHABILITATION OF WATER AND SANITATION SYSTEMS OF
KIAMBERE BASIN AND CAPACITY BUILDING
KENYA
1.
Publication reference
KIAMB/II/02
LOT 1 – LOT 2 – LOT 3
2.
Procedure
Open tender procedure under the procurement procedure described in the Practical
Guide to contract procedures financed for EC external actions adapted by the European
Commission, D.Lgs 163/2006 of Italian Republic and subsequent modifications.
3.
Financing
Soft loan from the Italian Government – AID 9436
4.
Contracting Authority
TANATHI WATER SERVICES BOARD on behalf of Ministry of Water and Irrigation
(MoWI)
Address: Tanathi Water Services Board
KIDP Building, Kalawa Road
Kitui (Kenya)
Tel./Fax: +254 0444422416 / +254 0444422108
Email:
tanathiwsb@gmail.com
CONTRACT SPECIFICATIONS
5.
Description of contracts/Number and titles of lots/Origin
Contract for the Executive design and completion of works for rehabilitation of water and
sanitation systems of Kiambere basin and capacity building.
The project is located in Mwingi District in the Eastern Province of the Republic of Kenya.
Mwingi Town is a commercial center, furthermore it is district headquarters hosting
government offices. It’s divided into nine administration divisions and the project is
covering most of them.
The borders are delineated to the west by Tana River and Kiambere Reservoir, to the
North and West by the Centers of Tseikuru, Katse, Kimangao and Kyuso, and, to the
south, by Mwingi Town. The project cover a large area of the District at an altitude of
1,270 m to the south and 700 m to east along Tana River boundary.
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It is divided into 3 lots:
LOT 1 (works):
-
Executive design;
-
Upgrade of existing water treatment and pumping plants:
-
Water distribution pipeline;
-
Sewerage system and waste management plant in Mwingi – Kyuso;
-
Power generation plant from renewable source: Photovoltaic solar plant;
-
Capacity building: Rehabilitation of management offices.
In accordance with Article 53 point 2-C) of D.Lgs. 163/2006 of Italian Republic, the
bidders, on basis of the "preliminary design" from Contracting Authority, attached at
this tender dossier, have to submit their "final design" as part of bid documentation.
The awarded bidder will make the "executive design” and will execute the works, as
described in point 2.1 of Instructions to Tenderers.
LOT 2 (services):
-
Capacity building: Training of technical staff.
LOT 3 (supplies):
-
Capacity building: Technical supplies.
Origin
All goods and services purchased must have Italian origin. The company awarded the contract may purchase in the Republic of Kenya or in other developing countries, services and
supplies up to a maximum of 45% of the contract. For these purposes, "origin" means the
place where the goods are mined, grown, produced or manufactured. The origin of the
goods must be determined according to the EU Customs Code or to the relevant international agreement applicable (Council Regulation EEC n. 2913/92 and Commission Regulation EEC n. 2454/93).
When submitting its tender, the tenderer must state expressly that all the services and
goods meet the requirements concerning origin and must state the countries of origin. It
may be asked to provide additional information in this connection.
TERMS OF PARTICIPATION
6.
Nature of Contracts
LOT 1: Global price – best value for money.
LOT 2: Global price – best value for money.
LOT 3: Global price.
7.
Maximum Budget
LOT 1:
7.1
Procurement notice
Maximum amount of Contract: Euro 13,267,000.00, if the tender exceeds the
above mentioned budget the tender will be automatically rejected.
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7.2
Maximum amount of Executive design: (subject of abatement of price) Euro
534,000.00;
7.3
Maximum amount of works (subject of abatement of price): Euro 12,478,340.00;
7.4
Total maximum amount subject of abatement of price: Euro 13,012,340.00;
7.5
Amount of safety costs (NO subject of abatement of price): Euro 254,660.00.
7.6
Work categories for tenderers requirements (D.P.R. 34/2000 Italian Republic),
including safety costs:
LOT 1
7.6.1.
Main category for works:
CAT.
WORKS
OG 6
Hydraulic works
7.6.2.
%
AMOUNT (€)
62.80
7,999,000.00
Separable categories for works with compulsory qualifications:
CAT.
WORKS
%
AMOUNT (€)
Power plant (PV)
OG 9
13.80
1,762,000.00
Structural works
OS 21
10.70
1,360,000.00
Treatment water plant
OS 22
12.70
1,612,000.00
37.20
4,734,000.00
Total
7.6.3.
Works categories for designers requirements:
Main class/categories
CLASS
CAT
VIII
WORKS
%
Hydraulic works
62,80
AMOUNT (€)
7,999,000.00
Separable class/categories
CLASS
CAT
WORKS
%
I
g
Structural works
10.70
1,360,000.00
III
a
Treatment plant
12.70
1,612,000.00
IV
b
Power gener. plant
13.80
1,762,000.00
100
4,734,000.00
Total
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AMOUNT (€)
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7.7
Services for capacity building component:
LOT 2
SERVICE
AMOUNT (€)
Training of technical staff
7.8
351,000.00
Supply for capacity building component:
LOT 3
SUPPLY
AMOUNT (€)
Technical supplies
206,000.00
CONDITIONS OF PARTICIPATION
8.
Eligibility
8.1
Only Italian bidders composed of single or joint companies or consortia in
possession of the requirements specified below are admitted to the tender process.
8.2
The commitment to form a temporary partnership of companies or grouping, for
purposes of guaranteeing their immutability, must specify the model, if horizontal, vertical
or mixed as well as the parts of the services that will be executed by each partner as for
the categories indicated in this tender.
8.3
The lack of indication of the above requirements relating to the form of
partnership, except where the same information can be extracted immediately and
without uncertainty from the nature of the contract or from the qualifications of the
partnering companies, is a reason for exclusion from the tender process.
9.
Number of application
No more than one application per lot, can be submitted by a natural or legal person
whatever the form of participation (as an individual legal entity or as leader or member of
consortium submitting an application). In the event that a natural or legal person submits
more than one application per lot, all application in which that person has participated will
be excluded.
10. Grounds for exclusion
Tenderers must submit a signed declaration, included in the:
LOT 1: Tender Form for a works Contract, (see LOT 1, Volume 1 Section 2)
LOT 2: Tender Form for service contract (see LOT 2, Annex VIIc) form)
LOT 3: Tender Form for supply contract (see LOT 3 “5-Tender form for supply contract”).
to the effect that they are not in any of the situations listed in point 2.3.3 of the Practical
Guide to contract procedures for EU external actions.
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11. Tender guarantee and Performance guarantee

Tender Guarantee, amounting 2% of the maximum available budget.
LOT 1: 2% of Euro 13,267,000.00, in the form provided in Volume 1 - Section 3 of
tender dossier;
LOT 2: 2% of Euro 351,000.00 in the form provided in Annex VIb) of tender dossier;
LOT 3: 2% of Euro 206,000.00, in the form provided in “6-Tender guarantee form”.
The tenderer must give the guarantee without dispute, on receipt of a first written
request from the beneficiary. The guarantee will take effect from the day of the
submission of the tender envelopes. It will remain in force for 180 days after this
deadline. It may be extended by the Contracting Authority for a further 60 days in
exceptional cases.

Performance Guarantee will be asked at the successful tenderer, amounting 10% of
the amount of the contract, at the signing of the contract.
Tender Guarantee will be refunded after award of tender and after “no-objection”
from Italian Government – D.G.C.S.
LOT 1, in the form provided in Volume 2 Section 4 of tender dossier;
LOT 2, in the form provided in Annex V) of tender dossier;
LOT 3, in the form provided in Annex VIc) of tender dossier.
This guarantee must be provided together with the return of the countersigned
contract no later than 30 days after the tenderer receives the contract signed by the
Contracting Authority. If the selected tenderer fails to provide such a guarantee within
this period, the contract will be void and a new contract may be drawn up and sent to
the tenderer which has submitted the next compliant tender.
12. Information meeting and site visit
Information site visit will be held on: October 07 and 08 and 09, 2013 at Tanathi Water
Services Board, Kitui (Kenya) - KIDP Building, Kalawa Road, Tel./Fax: +254
0444422416 / +254 04422108; Email: tanathiwsb@gmail.com.
Tenderers of LOT 1 and LOT 2 are obliged to attendance for all three dates of site
visit/clarification meeting.
Tenderers of LOT 3 are not obliged to attendance.
13. Tender validity
Tenders must remain valid for a period of 180 days after the deadline for submission of
tenders. Any tender valid for a shorter period will be rejected.
The successful tenderer must maintain his tender for a further 60 days from the date of
notification of award.
14. Period of implementation of tasks
LOT 1:
The period for execution of executive design is maximum 60 (sixty) days from the
commencement date (as Instruction to tenderers);
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The period of execution of works is maximum 760 (seven hundred and sixty) days from
commencement date (as Instruction to tenderers).
LOT 2:
The period for execution of training of technical staff is maximum 540 (five hundred forty)
days from the commencement date (as Instruction to tenderers).
LOT 3
The period for execution of technical supply is maximum 180 (one hundred eighty) days
from the commencement date (as Instruction to tenderers).
SELECTION AND AWARD CRITERIA
15. Selection criteria
According to the criteria used on “Instructions to tenderers”, tenders must be submitted in
accordance with the following conditions:
All tenders must be submitted in one original, marked “original”, and three copies signed
in the same way as the original and marked “copy”.
Administrative compliance, Technical offer, final design, and financial offer, including
annexes and any accompanying documents, must be placed in three separate sealed
envelopes named:
Envelope A Administrative Compliance;
Envelope B Technical Offer- Final design;
Envelope C Financial Offer.
These three envelops must be submitted in a single main sealed envelope bearing only:
a) the above address;
b) the reference code of this tender procedure:
For LOT 1: KIAMB/II/02 – LOT 1;
For LOT 2: KIAMB/II/02 – LOT 2;
For LOT 3: KIAMB/II/02 – LOT 3;
c) the sentence, written in the language of tender dossier:
“Not to be opened before the tender-opening session”.
d) the name of the tenderer.
Any infringement of these rules (e.g.: envelopes not-sealed, presence of references to
prices in Envelope A - Administrative Compliance, presence of references to prices in
Envelope B Technical Offer), will be considered a breach of the rules and will lead to
rejection of the tender.
All tenders received after the deadline for submission specified in the procurement notice
or, will be received by the Contracting Authority. The tenders will not be opened and they
will be returned to the tenderers.
No liability can be accepted for late delivery of tenders. Late tenders will not be
evaluated.
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16. Award criterion
LOT 1: Best value for money;
LOT 2: Best value for money;
LOT 3: Lowest Price
TENDERING
17. How to obtain the tender dossier
The tender dossiers of LOTs 1/2/3 are available from Embassy of Kenya in Rome, Viale
Luca Gaurico 205, Tel.: +39068082717, Fax: +39068082707, or at Tanathi Water
Services Board,
KIDP Building, Kalawa Road – Kitui (Ke), Telephone: +254
0444422416; Fax:+254 04422108, upon payment of Euro 100,00 for each lot required,
which excludes courier delivery. It is also available for inspection at the premises of the
Contracting Authority, address as in point 4 above. Tenders should be submitted using
the standard tender form included in the tender dossier, whose format and instructions
must be strictly observed.
Tenderers with questions regarding this tender should send them in writing to: Email:
tanathiwsb@gmail.com or Tanathi Water Services Board, KIDP Building, Kalawa
Road, Kitui (Ke), mentioning the publication reference shown in item 1, at the date in
timetable of Instructions to tenderers, before the deadline for submission of tenders given
in item 17. The Contracting Authority must reply to all tenderers' questions before the
deadline for submission of tenders not later the date for issuing clarifications as in
timetable of Instructions to tenderers,. Eventual minor clarifications, or minor changes to
the tender dossier, will be published before the submission deadline on the Website of
Contracting Authority.
18. Deadline for submission of tenders
Deadline for submission of tenders must be not before 52 days from the date of
publication on Official Bulletin of the Republic of Italy (GURI).
Deadline for submission of tenders is November, 12, 2013, hours 2,00 p.m.
Any tender received after this deadline will not be considered.
19. Tender opening session
Date of tender opening session for LOT 1 – LOT 2 - LOT 3, is: November 12, 2013.
Jury of evaluation should be appointed only after deadline of tender submission.
20. Language of the procedure
All written communications and documents for this tender procedure and contract must
be in English.
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21. Legal basis
The tender procedure is governed by the basis of European guidelines (PRAG available on the Internet at this address:
http://ec.europa.eu/europeaid/work/procedures/index_en.h
tm)
as acknowledged by Government of Italy (D.Lgs 163/2006 and subsequent
modifications).
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