Board of Education Meeting (open to the public)
School Presentation: Student Leadership
Board of Education Meeting
March 10, 2015, 6:30 pm
Deroche Elementary School, 10340 North Deroche Road, Deroche, BC
1.
CALL TO ORDER
The Board Chair will acknowledge that this meeting is being held on Traditional Territory.
2.
ADOPTION OF AGENDA
3.
APPROVAL OF MINUTES
3.1
4.
Board of Education Meeting Minutes, February 17, 2015
Action
1
Information
6
CORRESPONDENCE
4.1
Honourable Minister, Peter Fassbender, Minister of Education
5.
REPORTING OUT FROM IN-CAMERA MEETING(S)
6.
EDUCATION COMMITTEE
7.
Page
6.1
Report – Trustee Loffler
Information
7
6.2
French Immersion Forum Dates
Information
8
6.3
Proposed 2015-2016 School Calendar
Action
9
6.4
Board Policy Development Committee – Draft Policy #33
- Custodial Services
Action
11
6.5
Board Policy Development Committee – Draft Policy #34
- School Clerical
Action
13
6.6
Board Policy Development Committee – Draft Policy #35
- Human Resources – Grievances and Investigations
Action
15
6.7
District Parent Advisory Council Update
Information
17
BUSINESS COMMITTEE
7.1
Report – Trustee Carter
Information
19
7.2
Exempt Staff Compensation Advisory Committee
Action
20
7.3
Carbon Neutral Capital Program Bylaw No. 126726
Action
22
8.
COMMITTEE/TRUSTEES REPORTS
9.
QUESTION PERIOD
Questions asked must be related to items discussed on the Agenda. Personnel, land and legal
issues will not be discussed.
10.
ADJOURNMENT
Board of Education Meeting (open to the public)
The school choir performed under the leadership of teacher, Diane Gallo.
Board of Education Meeting
February 17, 2015
Hillside Traditional Academy, (Gym) 33621 Best Avenue, Mission, BC
Members Present:
Chair Rick McKamey
Trustee Randy Cairns
Trustee Shelley Carter
Trustee Jim Taylor
Superintendent Bill Fletcher
Secretary Treasurer Wayne Jefferson
Assistant Superintendent Randy Huth
Director of Instruction Larry Jepsen
Executive Assistant Tracy Orobko (Recorder)
Absent:
Trustee Tracy Loffler
1. Call to Order
The meeting was called to order at 6:40 p.m. by the Board Chairperson. The Chair thanked Matsqui First
Nations for the use of their traditional territory for the meeting and recognized that we are on Sto:lo
Traditional Territory. The Chair further acknowledged that Kwantlen, Leq:amel and Scowlitz First Nations
also hold traditional territory within the School District boundaries.
2. Adoption of Agenda
MOTION (SC/JT)
THAT the Agenda be approved as circulated.
CARRIED
The Chair provided Trustee Loffler’s regrets in not attending the meeting due to a previously planned
vacation.
3. Correspondence
Chair McKamey read a letter received from Siwal Si’wes Advisory Council acknowledging acceptance and
confirmation to refer to them as a Advisory Council hereon.
4. Approval of Minutes
MOTION (SC/RC)
THAT the Board of Education meeting minutes of January 20, 2015, be approved as presented.
CARRIED
5. Reporting Out From In-Camera Meeting

Personnel Matter
Board of Education Meeting (open to the public) – February 17, 2015
Public Agenda Page 1
page 1
Board of Education Meeting (open to the public)
Trustee Taylor introduced the following motion:
MOTION (JT)
THAT the Board censure Chair Rick McKamey for acting outside his authority as an elected school
trustee and appointed board Chairperson. Specifically the Board wishes to formally remind Chair
McKamey that he exercises the authority of a single trustee and does not have the right to issue
instructions to staff that contravene a Board directive.
Discussion on process ensued.
The meeting recessed at 6:49 pm.
The Trustees, Superintendent, Secretary Treasurer and Executive Assistant exited the meeting for private
discussion.
The meeting resumed at 7:01 pm.
The Executive Assistant read the motion as provided by Trustee Taylor:
MOTION (JT)
THAT the Board censure Chair Rick McKamey for acting outside his authority as an elected school
trustee and appointed board Chairperson. Specifically the Board wishes to formally remind Chair
McKamey that he exercises the authority of a single trustee and does not have the right to issue
instructions to staff that contravene a Board directive.
MOTION FAILED (No Seconder)
6. Education Committee
Trustee Carter reported on the Education Committee meeting held on February 3, 2015: Presentation by
Wade Peary, Principal, Riverside College and Al Lafontaine, teacher at Heritage Park Middle/Secondary,
School District Middle School Catchments, French Immersion, and a Report by the District Parent Advisory
Council.
MOTION (RC/JT)
THAT the Board of Education received the Education Committee Report as provided.
CARRIED
Catchment Areas for Middle Schools
Assistant Superintendent Huth provided a detailed background of three options. Handouts were provided.
The Chair opened the floor to questions. The Board thanked staff for their efforts on the project. The matter
of busing was discussed at great length and concerns for West Heights Elementary students.
MOTION (SC/JT)
THAT the Board of Education approve and adopt the proposed Option B3 for the middle school
boundaries.
CARRIED
MOTION (JT/RC)
THAT the Board of Education direct the Superintendent to have staff examine means of reducing
busing duration for students and examine means of proceeding bus transportation for middle
school students living on the west side of Mission.
CARRIED
Board of Education Meeting (open to the public) – February 17, 2015
Public Agenda Page 2
page 2
Board of Education Meeting (open to the public)
French Immersion
Discussion ensued including concerns regarding current models and displacement of programs. It is the
Board’s goal to move into two way conversations for feedback.
MOTION (RC/JT)
THAT the Board of Education, in consideration of ensuring the broad consultation of students, staff
and parents, approve the Superintendent’s recommendation that the implementation of any change
to the French Immersion Program be deferred to the 2016-2017 school year.
CARRIED
District Parent Advisory Council Update
A report was provided with the Agenda.
7. Business Committee
Trustee Carter reported on the Business Committee meeting held on February 3, 2015: Borrowing
Resolution, Amended Annual Budget Bylaw and Human Resources matters.
MOTION (JT/RC)
THAT the Board of Education receive the Business Committee report for information.
The meeting recessed at 7:33 pm for a short break.
The meeting resumed at 7:36 pm.
Borrowing Resolution
The Secretary Treasurer provided background on the matter. To date, the borrowing resolution has not
been exercised. It is conduced as a precautionary measure.
MOTION (SC/JT)
THAT the Board of Education authorize Bill Fletcher, Superintendent of Schools, and Wayne
Jefferson, Secretary Treasurer, to borrow on behalf of Mission Public Schools from the Bank of
Nova Scotia, a sum or sums not exceeding at any one time $2,100,000 to meet current expenditures
of the Board of Education, by way of Agreement Re: Operating Credit Line ($1,000,000), Revolving
Term/Scotia Leasing ($750,000), available by way of direct advances evidenced by Conditional
Sales Contracts and/or Equipment finance Contracts and/or Lease Agreement, with appropriate
supporting documentation and/or Scotiabank Visa Business Card ($350,000) available, by way of
Scotiabank VISA Business Card Agreement and Card Coordinator Designation.
CARRIED
Amended Annual Budget Bylaw
The Secretary Treasurer provided background. The Amended Annual Budget takes the Board to June 30,
2015.
MOTION (RC/SC)
THAT the Board of Education approve that the required three (3) readings for the Amended Annual
Budget Bylaw 2014-2015 be carried out at one meeting of the Board.
CARRIED
Board of Education Meeting (open to the public) – February 17, 2015
Public Agenda Page 3
page 3
Board of Education Meeting (open to the public)
MOTION (JT/SC)
THAT the Board of Education give first reading of the Amended Annual Budget Bylaw 2014-2015 as
attached. The total budget amount for the 2014-2015 fiscal year is $60,272,722.
MOTION (SC/RC)
THAT the Board of Education give second reading of the Amended Annual Budget Bylaw 2014-2015
as attached. The total budget amount for the 2014-2015 fiscal year is $60,272,722.
CARRIED
MOTION (SC/RC)
THAT the Board of Education give third reading of the Amended Annual Budget Bylaw 2014-2015 as
attached. The total budget amount for the 2014-2015 fiscal year is $60,272,722.
CARRIED
Education Committee Appointments
MOTION (SC/JT)
THAT the Board of Education approve the appointment of Trustee Tracy Loffler as Chairperson of
the Education Committee and Trustee Jim Taylor as Vice-Chairperson.
CARRIED
Board Policy Development Committee Appointments
MOTION (JT/RC)
THAT the Board of Education approve the appointment of Trustee Randy Cairns as Chairperson of
the Board Policy Development Committee and Trustee Shelley Carter as Vice-Chairperson.
CARRIED
8. Committee/Trustee Reports
Reports were provided on: the Professional Development Day including a residential school workshop;
Dewdney C.O.R.E. Program (an environment school within our School District); Recycling at Cherry Hill –
17 bags of garbage down to 1 ½ bags after conscious recycling.
Other reports included: Siwal Si’wes – Me to We aspect; Aboriginal students fundraised $300. Boot Camp
fundraiser at Hatzic Middle/Secondary; Dewdney – C.O.R.E. Program information meeting; BCPSEA
conference (safety in the workplace); Meet and greet with the Principals’ and Vice-Principals’ Association
members; Commencement of the Exempt Staff Compensation Committee; Fraser Valley BC School
Trustees’ Association Branch Meeting held in Maple Ridge and the creation of four motions to be
presented at the upcoming AGM; Windebank Open House tomorrow morning; Siwal Si’wes meeting –
Strength and knowledge on First Nations and a tour of Fraserview Learning Centre hearing stories of
student engagement.
9. Question Period
Questions asked must be related to items discussed on the Agenda and related to the Agenda. Personnel,
land and legal issues will not be discussed.
A question was asked regarding busing routes schedules and the timing of when they will be delivered to
which it was responded they will be mailed this week.
Board of Education Meeting (open to the public) – February 17, 2015
Public Agenda Page 4
page 4
Board of Education Meeting (open to the public)
A question was asked regarding busing and the duration of busing for some students to which it was
responded the motion approved tonight will assist in addressing the matter and bus durations will be taken
into consideration.
A question was asked regarding French Immersion consultation process to which it was responded the first
one will be held in April. The Board is working diligently to find a way that the public feels they are part of
the discussion process. Forum information will be posted to the website. As well, DPAC is a strong
resource for distributing messages.
A question was asked as to who sits on the Board Policy Development Committee to which it was
confirmed it is a committee of the whole. Chair is Trustee Cairns; Vice-Chair Trustee Carter
A question was asked regarding the Exempt Staff Compensation Advisory Committee to which it was
confirmed that Principals Mike Malfesi and Kathryn Day sit on the committee. Other partner groups do not
sit on the committee as it deals with exempt staff issues only.
A question was asked as to how partner groups will be consulted regarding policies from the Board Policy
Development Committee to which it was indicated policies will be brought to Education Committee
meetings.
A question was asked regarding the amended budget and page 22 - how does it get ‘amended up’? The
Secretary Treasurer clarified it is the same money we had before however, we are projecting 18 months
into the future. 12 months later you know much better what your funding actually is.
A question was asked regarding catchments and schools of choice – families can see the school from their
homes. Assistant Superintendent Huth referred to Draft Policy #17 Middle School Catchment – where
Hillside Traditional Academy Gr. 6 students can stay with their friendship cohorts when they transition to
Middle School. Exemptions have been granted for students attending Hillside Traditional 2012-2013
allowing these students the choice to attend Heritage Park Middle School.
10. Adjournment
MOTION (SC/JT)
THAT the meeting adjourn at 8:16 pm.
CARRIED
________________________
Chairperson
________________________
Secretary Treasurer
Board of Education Meeting (open to the public) – February 17, 2015
Public Agenda Page 5
page 5
Public Agenda Page 6
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Board of Education Mee
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egular)
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March 10, 2015
IT
TEM 6.1
Informatiion
TO
O:
Board of Education
E
ROM:
FR
Education
n Committee
e
SUBJECT:
Report – Trustee
T
Lofffler
__
__________
__________
___________
__________
___________
___________
__________
__________
___________
_
R
Recommend
dation
TH
HAT the Bo
oard of Educ
cation receive Trustee
e Loffler’s E ducation Committee re
eport for information.
Public Agenda Page 7
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Board of Education Mee
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egular)
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March 10, 2015
IT
TEM 6.2
Informatiion
TO
O:
Board of Education
E
ROM:
FR
Education
n Committee
e
SUBJECT:
French Im
mmersion Fo
orum Dates
__
__________
__________
___________
__________
___________
___________
__________
__________
___________
_
Dates have been set for French
F
Imme
ersion Forum
ms as follow
ws:
April 8, 2015
M
Mission Centrral Elementa
ary
7::00 pm
April 29, 2015
5
Christine Morrrison Eleme
entary
7::00 pm
Public Agenda Page 8
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Board of Education Mee
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March 10, 2015
IT
TEM 6.3
Action
TO
O:
E
Board of Education
ROM:
FR
Education
n Committee
e
SUBJECT:
Proposed
d 2015-2016 School Cale
endar
__
__________
__________
___________
__________
___________
___________
__________
__________
___________
_
R
Recommend
dation
TH
HAT the Bo
oard of Education apprrove the atttached prop
posed scho
ool calendarr for implem
mentation in
n
th
he 2015-2016 school ye
ear and sub
bmission to the Ministrry of Educa
ation.
In
n September 2013, the
e Board dire
ected staff to
t explore o
options for developing a school ccalendar tha
at
in
ncorporates a two week Spring Brea
ak in alignme
ent with surro
ounding Sch
hool Districtss. A Survey Monkey was
s
diisseminated to the com
mmunity, fee
edback gath
hered and n
numerous o
ongoing disccussions ha
ave occurred
d
w
within the Fra
aser Valley School
S
Districts.
Th
he School Act
A Section 87.01
8
(2) sta
ates, “A board must, in a
accordance with the reg
gulations of the ministerr,
prrepare a sch
hool calenda
ar for each sc
chool in its school
s
districct for each sschool calendar year.”
Th
he School Act
A Section 87.01
8
(5) sta
ates, “A boa
ard must su bmit to the minster a scchool calend
dar prepared
d
un
nder subsec
ction (2) at le
east 3 month
hs before the
e expiration of the curre
ent school ca
alendar unle
ess the board
d
ha
as made ava
ailable to the
e public a sc
chool calendar under sub
bsection (9) for the nextt school cale
endar year.”
Th
he School Act
A Section 87.01 (7) states,
s
“Befo
ore submitti ng a schoo
ol calendar o
or school calendars, as
s
ap
pplicable, un
nder subsec
ction (5) or (6),
(
the boarrd must, in a
accordance with the reg
gulations of the ministerr,
and represe
co
onsult with parents
p
of th
he students enrolled in the school a
entatives of employees of the board
d
asssigned to th
he school.”
Th
he School Act
A Section 87.01 (9) states,
s
“Subjject to subssection (10), a board m
must, at least one month
h
be
efore the ex
xpiration of the current school cale
endar, make available to
o the publicc the school calendar or
o
scchool calend
dars, as applicable, subm
mitted to the
e minster und
der subsection (5) or (6)).
Th
he Board of Education has
h followed
d all of the ab
bove steps o
outlined in th
he School A
Act to create the attached
d
ca
alendar.
Public Agenda Page 9
2015/2016 School District Calendar
Schools Opening Day for Students ............................................................................................ Tues. Sept. 8, 2015
Non Instructional Day ................................................................................................................. Fri. Sept. 18, 2015
Thanksgiving .................................................................................................................................Mon. Oct. 12, 2015
Provincial Professional Development Day................................................................................. Fri. Oct. 23, 2015
Remembrance Day ....................................................................................................................Weds. Nov. 11, 2015
½ Day Assessment/Evaluation (PM only, Elementary, Middle, Secondary) ..................... Fri. Nov. 13, 2015
Parent/Student/Teacher Conferences (Elementary, Middle, Secondary) ................... Thurs. Nov. 26, 2015
Last Day before Winter Break ..................................................................................................... Fri. Dec. 18, 2015
Schools Reopen .............................................................................................................................. Mon. Jan 4, 2016
Family Day ..................................................................................................................................... Mon. Feb. 8, 2016
District Professional Development Day ............................................................................................ Feb. 19, 2016
½ Day Assessment/Evaluation (Elementary PM only) ..................................................... Thurs. Feb. 25, 2016
Parent/Student/Teacher Conferences (Elementary only ........................................................ Fri. Mar. 11, 2016
Spring Break .................................................................................................................................. Mar. 14 - 24, 2016
Good Friday..................................................................................................................................... Fri. Mar. 25, 2016
Easter Monday .............................................................................................................................Mon. Mar. 28, 2016
Schools Reopen ......................................................................................................................... Tues. Mar. 29, 2016
½ Day Assessment/Evaluation (Middle, Secondary) ............................................................... Fri. Apr. 15, 2016
Parent/Student/Teacher Conferences (Middle, Secondary) ............................................. Thurs. Apr. 28, 2016
Non Instructional Day .................................................................................................................. Fri. May 13, 2016
Victoria Day ................................................................................................................................. Mon. May 23, 2016
Last Day of School for Students (Elementary, Middle, Secondary) .................................. Weds. June 29, 2016
Administrative Day .................................................................................................................... Thurs. June 30, 2016
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Board of Education Mee
eting (Re
egular)
M
March 10, 2015
IT
TEM 6.4
Action
TO
O:
E
Board of Education
ROM:
FR
Education
n Committee
e
SUBJECT:
Board Policy Develop
pment Comm
mittee – Drafft Policy #33
3 – Custodial Services
__
__________
__________
___________
__________
___________
___________
__________
__________
___________
_
R
Recommend
dation
THAT the Bo
oard of Edu
ucation rece
eive propos
sed draft po
olicy #33, C
Custodial Se
ervices, for information
n
an
nd approva
al to begin the next sttep of forw
warding it to
o the stake
eholders Diistrict Parent Advisory
y
Council (“DP
PAC”), Principals’ and
d Vice-Princ
cipals’ Asso
ociation (“P
PVPA”, Can
nadian Unio
on of Public
c
Employees (“CUPE”) an
nd Mission Teachers’ Union
U
(“MT U”), for rev
view and inp
put.
Rationale:
Background/R
The Board Po
olicy Develop
pment Comm
mittee met on
o February 27, 2015.
O
On March 3, 2015, the
e attached draft policy #33 Custo
odial Servicces was bro
ought to the Education
n
C
Committee fo
or first view.. The propo
osed draft policy
p
is now
w being brought to the Board of E
Education fo
or
in
nformation an
nd approval to begin the
e next step.
Upon approval at tonight’s meeting, the draft policy
p
will be
e forwarded to our stakkeholders (D
DPAC, MTU
U,
CUPE, PVPA
A) for input and feedback
k.
Public Agenda Page 11
Policy #33
Custodial Services
The Board of Education recognizes the need to provide custodial services to ensure Mission Public School
facilities are kept clean, safe and functional. Funds will be allocated in the annual operating budget to meet these
needs.
The role of custodial services is to provide a clean and orderly environment for learning, teaching and working
within the school district’s facilities; and to assist in ensuring general safety and comfort for staff, students and
visitors.
It is expected that cleanliness and security standards will be maintained in all district facilities provided the total
costs of the services in the school district do not exceed the amounts provided in the annual budget of the Board.
Date of Board Approval:
Date Amended:
Mission Public Schools – Policy #33 Custodial Services
Public Agenda Page 12
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Board of Education Mee
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egular)
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March 10, 2015
IT
TEM 6.5
Action
TO
O:
E
Board of Education
ROM:
FR
Education
n Committee
e
SUBJECT:
Board Policy Develop
pment Comm
mittee - Policcy #34 - Sch
hool Clerical
__
__________
__________
___________
__________
___________
___________
__________
__________
___________
_
R
Recommend
dation
THAT the Bo
oard of Education rece
eive propose
ed draft po licy #34, Sc
chool Cleric
cal, for inforrmation and
d
ap
pproval to begin
b
the next step of forwarding
g it to the sttakeholders
s District Pa
arent Advis
sory Counciil
and Vice--Principals’ Associatiion (“PVPA
(““DPAC”), Principals’
P
A”, Canad
dian Union of Public
c
Employees (“CUPE”) an
nd Mission Teachers’ Union
U
(“MT U”), for rev
view and inp
put.
Rationale:
Background/R
The Board Po
olicy Develop
pment Comm
mittee met on
o February 27, 2015.
O
On March 3, 2015, the attached
a
draft policy #34
4 School Cle
erical was b
brought to th
he Education
n Committee
e
fo
or first view. The propos
sed draft policy is now being
b
brough
ht to the Boa
ard of Educa
ation for info
ormation and
d
ap
pproval to be
egin the nex
xt step.
Upon approval at tonight’s meeting, the draft policy
p
will be
e forwarded to our stakkeholders (D
DPAC, MTU
U,
CUPE, PVPA
A) for input and feedback
k.
Public Agenda Page 13
Policy #34
School Clerical
The Board of Education recognizes each school has a need for clerical assistance to provide administrative
services in school offices. To meet this need, funds will be allocated in the annual operating budget.
Administration will ensure clerical services are provided and allocated within financial limitations approved by the
Board each budget year.
In order to provide for varying needs from school to school, clerical assistance may be adjusted at the discretion
of the Superintendent of Schools, provided the total costs of this service in the school district do not exceed the
amounts provided in the annual budget of the Board.
Date of Board Approval:
Date Amended:
Mission Public Schools – Policy #34 School Clerical
Public Agenda Page 14
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Board of Education Mee
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egular)
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March 10, 2015
IT
TEM 6.6
Action
TO
O:
E
Board of Education
ROM:
FR
Education
n Committee
e
SUBJECT:
Board Policy Develop
pment Comm
mittee - Policcy #35 – HR
R Grievancess and Investiigations
__
__________
__________
___________
__________
___________
___________
__________
__________
___________
_
R
Recommend
dation
THAT the Bo
oard of Edu
ucation rec
ceive propo
osed draft p
policy #35, Human Re
esources – Grievances
s
an
nd Investig
gations, forr informatio
on and app
proval to b
begin the n
next step o
of forwardin
ng it to the
e
sttakeholders
s District Parent Advisory
A
Council
C
(“D
DPAC”), P
Principals’ and Vice
e-Principals
s’
A
Association (“PVPA”, Canadian
C
Union of Pub
blic Employ
yees (“CUP
PE”) and Mission Teac
chers’ Union
n
(““MTU”), for review and
d input.
Rationale:
Background/R
The Board Po
olicy Develop
pment Comm
mittee met on
o February 27, 2015.
O
On March 3, 2015, the attached
a
dra
aft policy #35
5 Human R
Resources – Grievancess and Investtigations was
s
brrought to the Education
n Committee
e for first vie
ew. The pro
oposed draftt policy is no
ow being brrought to the
e
Board of Education for infformation an
nd approval to begin the
e next step.
p
will be
e forwarded to our stakkeholders (D
DPAC, MTU
U,
Upon approval at tonight’s meeting, the draft policy
A) for input and feedback
k.
CUPE, PVPA
Public Agenda Page 15
Policy #35
Human Resources – Grievances and Investigations
The Board of Education believes all employees are entitled to a fair, objective, and unbiased (impartial) process to
investigate a complaint, accusation, alleged employee misconduct, or a rumour of something amiss that may or
may not require further action.
The Board also believes there should be a clear statement which prohibits any retaliation or reprisal against an
employee for raising a legitimate issue with management.
An internal or external investigation may include both informal, less formative and formal processes and
strategies to determine a course of action.
Any process used to investigate a matter must maintain confidentiality to the best extent possible under the
circumstance.
Any process must be developed in consultation with all employee groups.
The Superintendent of Schools or designate will provide the Board with a monthly summary outlining the status of
all current grievances and investigations into employee conduct.
An appeal procedure should be part of any process for an employee who feels they have been unjustly treated.
Date of Board Approval:
Date Amended:
Mission Public Schools – Policy #35 Human Resources – Investigations and Grievances
Public Agenda Page 16
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Board of Education Mee
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egular)
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March 10, 2015
IT
TEM 6.7
Informatiion
TO
O:
Board of Education
E
ROM:
FR
Education
n Committee
e
SUBJECT:
District Pa
arent Adviso
ory Council
__
__________
__________
___________
__________
___________
___________
__________
__________
___________
_
The District Parent
P
Advisory Council has provided a report w
with the Agen
nda.
Public Agenda Page 17
DPAC Report February 2015
Attendance: 16 parents attended with 7 schools represented (Cherry Hill E, Hatzic E, HTA,
ESR, ECM, Heritage Park Middle Secondary School, Summit)
Chair’s Report:

Thanked the special guests for presenting this evening

Middle/High school reconfiguration will take into account special needs students

Facebook pages for schools and school PACs are still an issue. DPAC hoping for
a policy to make things more clear.

DPAC has been getting requests from PACS for guidance and support which is the
role of DPAC. Reminder that DPAC does not have the mandate to govern PACs or rule in
matters of disputes

Parent Education Committee: the sign up will be reviewed and circulated again in
case anyone else wishes to express their interest
Middle/Secondary Reconfiguration
 Course planning is underway at all the schools
 Think Tanks are ongoing and yielding great questions/discussions
We had two presentations at the meeting:
1)
Wade Perry & Al Fontaine presented on “Building New School Culture”
 Goal is to hire Phil Boyte who is an experienced educator/presenter to lead
students and teachers through steps to create new culture
 We hope partner groups will help fund this program
 A motion was passed to support the event financially with 2000 now and a
possible 2000 for an evening parent education event with Phil Boyte
2)
Social Media Awareness: Josef Heslip & Kelly Lawlor
 Discussed apps for parents to be aware of that tweens and teens are using
 Parents can view full presentation online at digitalliteracyfeb17prod.yolasite.com
 Jo & Kelly took questions from DPAC attendants and would be interested in
partnering with DPAC to offer an evening presentation at The Clarke aimed at
parents
 Parent education evening confirmed for April 28 at The Clarke Theatre 7:00 pm,
DPAC will fund so no cost to attend
French Immersion Update
 ECM and EMS have had significant dialogue and have agreed they need to work
together to share ideas and information about their needs and wishes for French
program and have created a leaflet with questions to send feedback they plan to share
with the school board.
DPAC Meeting Time proposed change
Will stay with usual 6:30pm time for evening meetings
Public Agenda Page 18
B
Board of Education Mee
eting (Re
egular)
M
March 10, 2015
IT
TEM 7.1
Informatiion
TO
O:
Board of Education
E
ROM:
FR
Business Committee
Report – Trustee
SUBJECT:
T
Carrter
__
__________
__________
___________
__________
___________
___________
__________
__________
___________
_
R
Recommend
dation
TH
HAT the Bo
oard of Educ
cation receive Trustee
e Carter’s Bu
usiness Co
ommittee report for info
ormation.
Public Agenda Page 19
B
Board of Education Mee
eting (Re
egular)
M
March 10, 2015
IT
TEM 7.2
Action
TO
O:
E
Board of Education
ROM:
FR
Business Committee
Exempt Staff
SUBJECT:
S
Compen
nsation Adviisory Comm ittee
__
__________
__________
___________
__________
___________
___________
__________
__________
___________
_
R
Recommend
dation:
TH
HAT the Board of Ed
ducation ap
pprove the attached 2
2015 Exempt Staff Co
ompensatio
on Advisory
y
Committee mandate
m
as presented.
B
Background/R
Rationale:
The first mee
eting of the committee
c
was
w held on February
F
11 , 2015. As p
part of the m
meeting, reviisions were
m
made to the committee’s
c
mandate wh
hich was orig
ginally creatted in 2002.
R
Revisions inc
clude:
The Chair – Trustee
T
(orig
ginally Secre
etary Treasurer);
The removal of the Perso
onnel Coordiinator underr Membershiip; and
The addition of BCPSEA’’s Total Com
mpensation definition.
d
Public Agenda Page 20
SCHOOL DISTRICT NO. 75 (MISSION)
COMMITTEE MANDATE
Name of Committee
Exempt Staff Compensation Advisory Committee
Date Established
March 12, 2002
Model (Advisory, Consultative)
Advisory
Type (Standing, MTU Contractual, CUPE Contractual, Liaison, Working)
Working
Mandate
To make recommendations regarding total compensation in accordance with BCPSEA’s definition
which includes salaries, incentives, perquisites (cars, car allowances, etc.), group benefits (life,
disability, medical, etc.) retirement and/or savings benefits (pension plan, employer contributions to
RRSP, retiring allowances, etc.), and a variety of forms of paid time off for all exempt employees.
Compensation levels recommended will be in relation to market rates and will ensure the district’s
ability to recruit and retain qualified exempt employees. In the development of recommendations,
consideration must be given to compensation levels provided to exempt employees in school districts
of a similar size and geographically located in proximity to this district. The committee will make
such recommendations as necessary however, no less than once per year.
Contact Person
Director of Human Resources
Chair
Trustee
Membership
Secretary Treasurer
Director of Human Resources
Mission Principals’ and Vice-Principals’ Rep (2)
Trustee Representatives (2)
Reports to: (Education, Business)
Business Committee
Amended:
EFFORT + TEAMWORK = EXCELLENCE
Public Agenda Page 21
B
Board of Education Mee
eting (Re
egular)
M
March 10, 2015
IT
TEM 7.3
Action
TO
O:
E
Board of Education
ROM:
FR
Business Committee
Carbon Neutral
SUBJECT:
N
Capittal Program Bylaw No. 1 26726
__
__________
__________
___________
__________
___________
___________
__________
__________
___________
_
R
Recommend
dation – Thrree Reading
gs
TH
HAT the Board of Ed
ducation ap
pprove thatt the requi red three rreadings fo
or the Carb
bon Neutra
al
Capital Bylaw
w No. 12672
26 be carrie
ed out at one meeting o
of the Board
d.
Background Information
In
n accordance
e with the re
equirements
s of the School Act, befo
fore it is passsed, a Byla
aw of the Bo
oard must be
e
giiven three distinct readin
ngs. The Bo
oard may no
ot give a Byla
aw more tha
an two readings at any one meeting
g
un
nless the me
embers of th
he Board wh
ho are prese
ent at the m
meeting unan
nimously agrree to give tthe Bylaw all
th
hree readings at that meeting.
A reading of a Bylaw may
y, if a written
n or printed copy
c
of a Byylaw is in the
e possession of each Trrustee and is
s
avvailable to each
e
member of the pu
ublic in attendance at tthe meeting at which th
he Bylaw iss to be read
d,
co
onsist of a description off the bylaw by
b (a) its title
e, and (b) a summary off its contentss. If these co
opies are no
ot
avvailable to trrustees and the public, th
hen the byla
aw must be rread out in fu
ull at each re
eading of the
e Bylaw.
Each Trustee
e and each member ha
as a printed
d copy of th
he Carbon N
Neutral Cap
pital Program
m Bylaw No
o.
12
26726. Printted copies will
w be made
e available to the publicc at the regu
ular meeting
g of the Boa
ard on March
h
th
10
0 . Thereforre, a summa
ary of the Bylaw will be provided
p
for e
each reading.
Carbon Neutrral Capital Program Byla
aw No. 1267
726 is for the
e release of ffunding to assist school districts tha
at
do
o not have funded
f
BC Hydro
H
Energ
gy Managers
s and/or Forrtis BC Energy Specialists, to enga
age technica
al
exxpertise to id
dentify Carb
bon Neutral Capital
C
Prog
gram projectts for 2013/1
14 and future
e years. Misssion Schoo
ol
District’s alloc
cation is $10
0,093.
R
Recommend
dation – Firs
st Reading
TH
HAT the Bo
oard of Edu
ucation giv
ve first read
ding of the Carbon Ne
eutral Capittal Program
m Bylaw No
o.
12
26726 as presented. The
T
Board will
w adhere to Ministry
y requireme
ents as set out in the Bylaw. The
e
m
maximum alllocation of the Capital Project Bylaw is $10,0
093.
R
Recommend
dation – Sec
cond Readin
ng
TH
HAT the Bo
oard of Education give
e second rea
ading of the
e Carbon N
Neutral Capiital Program
m Bylaw No
o.
12
26726 as presented. The
T
Board will
w adhere to Ministry
y requireme
ents as set out in the Bylaw. The
e
m
maximum alllocation of the Capital Project Bylaw is $10,0
093.
R
Recommend
dation – Thirrd Reading
TH
HAT the Bo
oard of Edu
ucation give
e third read
ding of the Carbon Ne
eutral Capittal Program
m Bylaw No
o.
12
26726 as presented. The
T
Board will
w adhere to Ministry
y requireme
ents as set out in the Bylaw. The
e
m
maximum alllocation of the Capital Project Bylaw is $10,0
093.
Public Agenda Page 22
CARBON NEUTRAL CAPITAL PROGRAM BYLAW NO. 126726
SCHOOL DISTRICT NO. 75 (MISSION)
A BYLAW by the Board of Education of School District No. 75 (Mission) (hereinafter called the
"Board") to adopt a Capital Project of the Board pursuant to Sections 143 (2) and 144 (1) of the
School Act, R.S.B.C. 1996, c. 412 as amended from time to time (called the “Act”).
WHEREAS in accordance with provisions of the School Act the Minister of Education (hereinafter
called the "Minister") has approved Capital Project No. 126726.
.
NOW THEREFORE the Board agrees to the following:
(a)
upon approval to proceed, commence the Project and proceed diligently and use its best
efforts to complete the Project substantially in accordance with the Project Agreement;
(b)
observe and comply with any rule, policy or regulation of the Minister as may be applicable to
the Board or the Project; and,
(c)
maintain proper books of account, and other information and documents with respect to the
affairs of the Project, as may be prescribed by the Minister.
NOW THEREFORE the Board enacts as follows:
1. The Capital Bylaw of the Board approved by the Minister and specifying a maximum
expenditure of $10,093 for Project No. 126726 is hereby adopted.
2. This Bylaw may be cited as School District No.75 (Mission) Capital Bylaw No. 126726.
READ A FIRST TIME THE 10TH DAY OF MARCH, 2015;
READ A SECOND TIME THE 10TH DAY OF MARCH, 2015;
READ A THIRD TIME, PASSED AND ADOPTED THE 10TH DAY OF MARCH, 2015.
_________________________________
Board Chairperson
CORPORATE SEAL
_________________________________
Secretary Treasurer
I HEREBY CERTIFY this to be a true and original School District No. 75 (Mission) Capital Bylaw
No. 126726 adopted by the Board the 10TH day of March, 2015.
____________________________________
Secretary Treasurer
Public Agenda Page 23