UNIVERSITYINTERSCHOLASTIC
LEAGUE
2013Ͳ2014
COMPUTERAPPLICATIONS
HANDBOOK
UNIVERSITYINTERSCHOLASTICLEAGUE
MAKINGAWORLDOFDIFFERENCE
ContactInformation
OnmostSaturdayswhileyou'regradinginvitationaltests,I'mavailableinmyoffice(830.367.3825),
orthephonemessagewilldirectyoutomycellphone.Ifyouhitaroadblockinyourgradingand
wantamediator,don'thesitatetocall.Thegoalsofthetestsareasfollows:
1. Havealevelplayingfield.
2. Have a level of difficulty so that the top places are earned, not just decided with a
tiebreaker.
3. Enablethestudentstobecomevery,verycompetentinthispowerfulpackage.
I'malsoavailableduringtheweekatthesamenumberorbyemail:hexco@hexco.com.Thisisyour
contest.Welistentoalltheinputfromboththecompetitorsandthecoaches.Wewanttoweld
thisintothebestpossiblecontest.Let'sworktogethertomakethisapositiveexperienceaswe
movethroughthistransition.
LindaTarrant,ContestDirector
ComputerApplicationsHandbook
Written&editedbyLindaTarrant
Pleasecontactuswithanyquestions,suggestions,problems,orcommentsonthebook.
HEXCOACADEMIC.•POBox199•Hunt,TX78024
Info:(830)367Ͳ3825•Fax(830)367Ͳ3824
email:hexco@hexco.com
www.hexco.com
UNIVERSITYINTERSCHOLASTICLEAGUE
MAKINGAWORLDOFDIFFERENCE
PleasecontactUILforadditionalcopiesoftheHandbook.
Box8028ͲUniversityStation
Austin,TX78713Ͳ8028
)(512)471Ͳ5883)
www.uiltexas@uts.cc.utexas.edu
www.uiltexas.org/academics
WhattoExpectfor2013Ͳ2014
UUsea"currentornearcurrentversionofMicrosoftOffice"
Again,forthe2013Ͳ2014schoolyear,wewillwriteandtakealltestsinMicrosoftOffice2007or2010.Ifschoolsare
usingMicrosoftOffice2013,wewillalsotaketestsinthisversion.NoversionsolderthanOffice2007willbeacceptable
forthiscontest.ThewordprocessingelementmustbedoneinWord;spreadsheetelements,inExcel;anddatabase
elements,inAccess.Gradersmaychecksaveddevicestoascertainthattheappropriateelementofatestwasdone
intheappropriateapplicationpackage(i.e.ifadatabaseelementwasexecutedentirelyinExcel,itshouldnotbe
graded).However,somestudentsmaychoosetostartinExcel,manipulatecalculations,andthentaketheoutputof
thespreadsheettoAccesstocompleteprocessing.Thisisacceptableunlessatestspecificallyasksthatformulasfrom
Accessbeprinted.Inthiscase,Excelformulaswillnotbeaccepted.Besurethatallfeaturesareinstalledinallthe
Microsoftapplications,andthattheyareupdated.
UDownloadableLessonPlansontheUILwebsite
TointegratemoreofthepartsoftheComputerApplicationContestintoyourclassrooms,UILhasfiveseparateLesson
Plansthataredownloadablefromtheirwebsite:http://www.uiltexas.org/academics/computerͲapplications.
Topicscoveredincludethefollowing:
Lesson4ͲFieldCodesforTextͲDateͲTime
Lesson1ͲSimplifyingtheIF
Lesson5ͲFieldCodesforNumbers
Lesson2ͲDate&Time
Lesson3ͲUpdateQueriesandtheExpressionBuilder
UFrequentlyAskedQuestionsontheUILwebsite
Toprovidesupporttocoachesforthiscontest,weaddedfrequentlyaskedquestionsrecently,andthesehaveextensive
explanationsathttp://www.uiltexas.org/files/academics/ComApps_FAQ.pdfforthefollowingquestions.
Whendograderslookatastudent'sflashdrive?
WhyshouldstudentsparticipateinUIL?
Wherearethecontestrulesposted?
Howdomystudentsearnbetterscores?
CanIteachcontestantsintheclassroom?
IfIhavequestions,whodoIcontact?
WheredoIfindpracticematerials?...andmore
Whathappensataninvitationalmeet?
UConstitution&ContestRules
ThefollowingchangeshavebeenincludedintheC&CRinrecentyears.
" CoachesandparticipantsareresponsibleforcontestinformationintheComputerApplicationsHandbook,
whichispublishedannuallyandavailablethroughUIL.
" AcurrentornearcurrentversionofMicrosoftOfficeisspecifiedforuse,andthespecificversionstobeused
areidentifiedintheannualComputerApplicationsHandbook.
" Acontestantmaybedisqualifiedifacoachdoesnotgrade.
UComputerApplicationHandbook
ThisComputerApplicationsHandbookcontainsanexpansionofrulesforparticipationintheComputerApplications
Contest,instructionsforconductingacontest,anddataspecifictothiscontest.Participantsareexpectedtoknowall
theinformationinthishandbook.Ourintentistosimplifyandorganizetheamountofinformationrequiredtobe
memorizedfromtheKeyboardingQuickReferenceGuide,whichisstillavalidreference.
Studentshouldmaketemplatesofeachofthedocumentformats,shouldknowhowacontestisconducted,andshould
knowhowtohandleasystemorprintermalfunctioninacontest.
StudentsshouldbeabletouseallfunctionsforOffice2007.TheyneednotunderstandhowPMT,COS,ATAN,STD,etc.
work,buttheyshouldbeabletouseanyfunction.FunctionnamesarenotallthesameinAccessandExcel.
UUsingDownloadableFiles
The Region and State Meet used large downloaded files for the test. Coaches and students were instructed to
downloadthefilesfromtheUILwebsitepriortothemeet,andaflashdrivewasavailableatthemeettocopyfilesto
students'computersforthosewhohadnotdoneso.Thereweremultipletablesinthedownloadedfilewithalarge
numberofrecords.Theprocessworkedwell,andthegradingwasmorerapidthanusual.The2014RegionandState
MeetswilluseadownloadablefilethatwillbepostedinJanuaryontheUILwebsite.
Thecurrentfilethatwasdownloadedhadmultipletables.Notestwillusealltheavailabletables,buttheywilldefine
whichtablesaretobeusedforagiventest.
UStateMeetSurvey
ThesurveydistributedtocoachesandcompetitorsattheStateMeethadthefollowingquestions,andtheresults
areexplained.Therewere28coachesand30competitorswhosubmittedsurveys,whichisabouthalfofthe
participantsand/ortheircoaches.
Howdidgradinggoatyourcompetitionsthisyear?(Theseweresimilartolastyear'sresults.)
32%ͲGreat
61%ͲBetter
7%ͲAwful
Didthedifficultylevelofthetestsprogressatanacceptablerate?(Theseweresimilartolastyear'sresults.)
InvA&B
24%"TooEasy"
75%"Okay"
onepersonchecked"TooHard"
Dist1&2
11%"TooEasy"
82%"Okay"
8%"TooHard"
Region
6%"TooEasy"
89%"Okay"
5%"TooHard"
DidyouhaveanyproblemsdownloadingorusingthedownloadedfilesatRegion?Onlyonereportedproblem.
Somedidn'tknowaheadoftime,butinstalledfileattheregionsite.
Whatisyouropinionoftheuseofdownloadedfiles?Positive:Mostcommentswereverypositiveaboutreduced
typos,easeofgrading,morelikearealͲworldapplication,morefocusonthepoweroftheprograms.
Negative:Studentsshouldhavetocreatetables;fasttypistsnolongerhaveadvantage.
WhatversionofOfficeisused?2007Ͳ44%2010Ͳ53%2013Ͳ3%
WhatdoyouwishwewouldcoverinthefallStudentActivitiesConferences(SAC)?
Pivottables
Gradingexplanation/example
Formattingareport
WordͲmergeformatting
Shortcuts
LookupinExcelfromAccessfile
Prioryear'sStatetest
Calculatedfieldsinreports
Instructionsontakingatest
MoreAccess
QueriesinAccess
Whatdoyouwishweweredoingdifferently?
Moretrainingonwebsite
DownloadedfilesbeforeRegion
Widervarietyoflayouts/formats
Morepracticewithdownloadfile
Embeddedtables
Fewerexamples
Nopointsfordefaultitems
FewerstepͲbyͲstepinstructions
Whatareyourotherconcerns?
Documentformatsantiquated
Createdatabase+downloads
Leavelastyear'sfilesonweb
Supplyflashdrivesfordownload
Lesstimeforsetup
Computerizedgrading
SQLandVBAtypesofskills
WatchforblueͲtooth/wireless
capabilities
Thankstoallwhotookthetimetosubmitsurveys!Wereadeveryone,weanalyze,andwecontinuetomake
changestoimprovethiscontest.Students,remember,thiscontestbelongstoyou,nottome,nottoyourcoach.
Ifyouhaveideas,letmeknow.
LindaTarrant,ContestDirectorlinda@hexco.com
TableofContents
I.
CommentaryontheConstitution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
II.
ComputerApplicationsTests . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
III.
Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
IV.
OptionalMaterial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
V.
Equipment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
VI.
EquipmentMalfunctionduringaContest . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
VII.
ConductingaContest . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
VIII.
GradingProcedures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
IX.
VerificationPeriod . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
X.
Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
XI.
UnboundReport . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
LeftͲboundReport . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
BusinessReport . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
OptionalReportElements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
MemorandumFormats . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
XII.
StandardMemorandum . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
SimplifiedMemorandumFormat . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
LetterFormats . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
XIII.
BlockLetter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
ModifiedBlockLetter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
PersonalͲBusinessLetterͲBlocked . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
PersonalͲBusinessLetterͲModifiedBlock . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
SimplifiedLetterͲBlocked . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
SecondPageofLetterorMemorandum . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
XIV.
LetterParts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
XV.
ConventionalPartsofaLetter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
OptionalLetterFeatures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
PunctuationConventions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
ProofreadersMarks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
LetterPlacement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Justification . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
12
13
14
15
16
17
18
19
20
21
22
22
22
AppendixA.ContestInstructionsandScoring . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
AppendixB.Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
AppendixC.Glossary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
ComputerApplicationsHandbook
I. CommentaryontheConstitution
The Computer Applications Contest focuses on speed, skill, and accuracy using three computer
applications,wordprocessing,database,andspreadsheet,andontheintegrationoftheseapplications.The
majorrecentchangesintheConstitutiondealwithlimitingthecontesttoMicrosoftOffice,includingExcel,
Access,andWord,requiringcoachestograde,requiringcontestdirectorstogivecoachescopiesofthetest
totakeatthesametimestudentsaretakingthetest,andrequiringthatcoachesandcompetitorshavea
student'sprintouts,scoringsheet,andacopyoftestandanswerkeysavailableduringVerification.
Forquestions,corrections,orsuggestionsconcerningthisHandbook,theUILInvitationalTests,District
Tests,RegionalTestsorStateTests,ortheComputerApplicationscontest,pleasecontactthedirector,Linda
Tarrant,Box199,Hunt,TX78024,(830)367Ͳ3825.
II. ComputerApplicationsTests
Withtheshorttimeframe(30minutes),mosttestswillrequirethattwodocumentsbecreatedand
printed.Occasionally,athirdprintoutmayberequiredonatest.
Thetiebreakermaybeatimedtypingtest,usuallyjustcreationofaWorddocument.The5minutes
allottedforthiselementofthecontestincludesstudents'timespentreadingthetest,settingup,and
enteringtherequiredinformation.WhentimeiscalledbytheContestDirector,tiebreakerswillbeprinted
astheDirectorinstructs.TheDirectormayinstructhalfofthestudentstostartprintingatonetimeandwait
until their printing is complete before requesting the remaining half to print their output. This is
recommendedforlargegroupswheretheuseofsomanyprintersatonetimewouldtesttheelectrical
capacityofafacility.
III. Software
UIL has limited the Computer Applications contest to a single software package, Microsoft Office,
includingExcel,Access,andWord.Nootherapplicationpackageisanoption.
AcurrentornearlycurrentversionofMicrosoftOfficeisacceptable.TestsarewritteninOffice.The
databaseelementoftestswillberuninAccess.ContestantsmaynolongeruseExcelasaquasidatabase.
IV. OptionalMaterial
"Help"filesstoredonyourcomputermaybeused,andstudentsmaygeneratetheirownhelpfilesand
templatesofletters,memos,reports,etc.Helpfilesareavailableinmostapplicationsandtypicallyinclude
searchcapabilitiestolookforkeywordsandselecttopicalinformation.Studentsmay,however,createtheir
ownhelpfilessothattheycontainspecificinformationthatiseasilyaccessedonsuchtopicsasletter
formats,memoformats,reports,punctuation,letterplacement,etc.Ofcourse,customhelpfileswillnot
beavailableonequipmentsuppliedattestsites.
"Templates" are sample letters, memos, reports, or documents that are already formatted with
appropriatemargins,layouts,spacing,andplacementfordate,insideaddress,salutation,bodyofletters,
complimentaryclose,referenceinitialandthelike.Aseparatetemplatemaybecreatedforeachtypeof
documentforwhichstudentsareresponsible.
Studentsmaymaketheirowntemplatesandstorethemonharddrives;thiscanbeassimpleasany
documentsaved.Templatesprovidedbywordprocessorsmightneedtobemodifiedforthespecificmargins
2
ComputerApplicationsHandbookͲcontinued
andformatsoftheUILͲdefineddocuments.Commercialkeyboardoverlaysorkeyboardtemplatesmaybe
usedduringthecontest,butnouserpreparedoverlays.
Nothingextraneousmayremaininthecontestroomduringacontest,includingComputerApplications
Handbook,KeyboardQuickReferenceGuide,anynotes,overlays,etc.
V. Equipment
Asinthepast,equipmentmaynotbeshared.EACHSTUDENTMUSTHAVEAFULLYOPERATIONAL
SYSTEMTOCOMPETE.Thatis,eachstudentmusthavethefollowing:
• Laptopornotebookwithappropriatecables
• Printerwithappropriatecables(Becertaintohavebackupprintcartridgesincaseitisneeded.)
• Savingdevice,suchaswritableCD,floppydisk,orflashdrive(notanexternalharddrive)
• Optionallyastudentmayhaveanexternalkeyboard/keypadandamouse(Bewaryofwireless
keyboardsandmouseunitsasbatteriescangooutandsomehaveaffectedanearbycomputer's
mouse/keyboard.)
Ifsomethingismissingorinoperativebeforethecontest,thestudentorhisorhercoachshouldtrytorepair
theproblemorborrowacomponentfromanothercontestantorcoachtoreplacethe malfunctioning
componentbeforethecontestbegins.Nocomponentsmaybeshared.Thisincludesanyswitchedprinters
thatwouldbeconnectedtotwoormorecomputersusedbycontestantsviaaswitchingdeviceorcable.
Networkedcomputerlabswithcommonprintermaynotbeused.
VI. EquipmentMalfunctionduringaContest
&
PrinterMalfunction.Ifastudent'ssystemandprinterwasentirelyoperationalbeforethecontest
beganandprinterdifficultyisexperiencedduringthecompetition,heorsheshouldraiseahandand
advisetheContestDirectorwhocanthenaskanassistanttohelpresolvetheproblemimmediately,
ifpossible.Ifthemalfunctioncannotberesolvedafterapproximatelyfiveminutes,thestudent
shouldresumeworkonthetest,andtheContestDirectorshouldassignanassistantafterthe
contesttostaywiththestudentwhileheorsheprintstheoutputfromasavedfile.Thiscaneither
beonadifferentprinteroradifferentcomputer.However,anassistantthatis"unrelated"tothe
studentmustremainwiththestudentduringtheentireprintingperiod;noadditionaleditingor
alterationsmaybedone;andtheDirectormusthavebeenapprisedoftheproblemduringthe
competition,notafterthecontest,andanassistantmusthavespentsometimeaddressingthe
problemduringthetest.Ifastudentdoesnotattemptanyprintingpriortothelasttwominutesand
thenhasaprintermalfunction,thesameprocedureisinstitutedtoadvisetheContestDirectorand
seekhelp.However,printingofeverythingintheprintqueuemaybedone,butonlyoneprintout
may be submitted for grading. DO NOT WAIT UNTIL THE TWOͲMINUTE WARNING TO PRINT
OUTPUTS.
&
OtherEquipment Malfunction.Astudentshouldraisehisorherhandifanyotherequipment
problemsareexperiencedduringthecontest.Anassistantcanthenattempttoresolvetheproblem.
Ifthestudentcancontinuewiththecomponentmalfunctioning,thisisacceptable,butifthesystem
isinoperativeandtheproblemcannotberesolved,thestudentcanturninonlywhatheorshe
completedbeforetheequipmentproblem.Iftheworkhasbeensavedontoadiskette,CD,orflash
drive,itcanbeprintedonanothercomputerafterthecontestinthesamemannerdescribedabove
underPrinterMalfunction.Astudentmaynotcompletethecontestatalatertimeonadifferent
computer.
3
ComputerApplicationsHandbookͲcontinued
VII. ConductingaContest
&
&
&
&
&
&
&
&
&
VIII.
SeeAppendixAforthe4Ͳpage"InstructionsandScoring."Theseinstructionsareincludedwiththe
Invitational,District,Region,andStateTestssentbyUIL.Becertainthatcoachesandcontestants
alikeunderstandtheserulessothatanydeviationfromtheproposedoperationofthiscontestcan
beresolvedwiththeContestDirector.
Notethatcoachesshouldbegivenatestwhentheyaredismissedfromthecontestroomsothat
theycantakethetestindividuallyoringroupsatthesametimestudentsaretakingthetests,albeit,
inadifferentlocation.
Donotallowawarmupperiodduringthecontest.(Anywarmupcanbedonebystudentsafterthey
havesetuptheirequipmentandbeforetheconteststarts.)
Neverallowstudentsfromthesameschooltositinadjacentlocations.
Fortimingacontest,haveanaccurateclockortimingdevice.Giveawarningtothecontestantsten
minutesbeforetimewillbecalled.GiveasecondwarningtwoͲminutesbeforecallingtime.
Studentsshouldbeencouragedtosavetheirworkfrequently.Itismuchfastertosavetoahard
drive,butstudentsshouldsavetoafloppyorCD(seePrinterMalfunctionsection).
Studentsshouldbeencouragedtodoublechecktheirdataentryforaccuracy.Makingatypoona
numericfieldcancausemultipleerrorswhenthefieldisusedforcalculationsandtotals.
If a student turns in an extra page for a printout (i.e. not a second page because a document
wouldn'tfitononepage),thegradershouldarbitrarilyselectthetopprintout.Ifonepageisa
graph/chartandtheotheradocumentthatwasintendedtohaveagraph/chartembedded,the
twocanbegradedasone.Thestudentwillgetcreditforhavingthechart,butheorshewilllose
pointsfornotembeddinginthedocument.
Gradingstopswhereastudentstoppedtyping.Remindstudentsthatitisinadvisabletojumpahead
totheComplimentaryCloseofaletterbeforethedocumentiscompletedsincethiswillcause
graderstotakepointsoffformissingwordsinthedocument.Ifatemplateisused,everythingpast
astudent'slastentereddataisignored.(i.e.Ifacontestantstoppedtypinginthemiddleofaletter,
gradingstopsatthatpoint.Inthiscase,partsoftheComplimentaryCloseandReferenceInitialsmay
appearcorrect,butthesearenotgraded.However,ifastudentskippedtothebottomofaletter
withoutcompletingthedocumentandchangedtheSender'sName,theneverythingissubjectto
typosuptoSender'sName.)
GradingProcedures
Directorsmustusecoachesforgrading.Thisisatediousprocess,butifcoacheshavetakenthetest
whilestudentsareworking,andthesecoachesareusedasgraders,theverificationprocessissimplified.
• Becertainthatacoachneverscoreshis/herownstudent'spaperorreviewsitduringgrading.(AtState,
the5Acoachesgradethe2Apapers,the4Acoachesgradethe3Apapers,etc.)
• AllofthePrintout1'sforatestshouldbescoredbygradersatthesametimetoallowresolutionof
problems as they are encountered by the entire group. This helps to minimize questions during
VerificationPeriod.
• AllPrintout2'sshouldbescoredbythegradersatthesametime.
• Three graders should grade each test, and a fourth grader should tally test scores andresolve
discrepancieswiththegrader(s)thatmightdisagreeonspecificpointsoraskforresolutionfromthe
ContestDirector.
• Duetodifferencesbetweenprinters,allowaleast¼"error.RulersmayNOTbeusedbythestudentsor
bythegraders,hencethisisnecessarilyanestimatedamount.Bendinthedirectionofleniencyon
margins.
4
ComputerApplicationsHandbookͲcontinued
• Sincemanyproportionalfontsmakeitdifficulttotellwhethertwospacesareleftbetweensentences,
aftercolons,etc.Donotcountoffforsinglespacesintheseareas.
• Typosaredeductedattheendofthescoringsheetformostdocuments.Theseerrorstypicallyinclude
misspelling,incorrectnumbers,incorrectformattingofquotations,missedcapitalizationorpunctuation,
doublewords,omittedwords,incorrectlydividedwordsattheendofaline,wordsthatruntogether,
incorrectboldfacetype,italics,orunderlining,etc.,omissionofdataorelementsincharts,extradata
orelementsincharts,etc.
A. Nevercountofftwiceforanerror.Ifanerrorisdeducteddirectlyonthescoresheet,donotalso
countoffforitasatypo.
B. Ifdatainadatabaseorchartisgradedfortyposinthedatabaseorspreadsheetprintout,donot
thencountoffforthesametyposiftheinformationisthenintegratedintoadocumentcreatedby
thewordprocessor.
C. Ifanerrorinaheaderoffooterisreplicatedinagroupedreport,itisonetypo.
D. TheStudentIdentification/TestNumberheadingissubjectto2typosunlessotherwisespecified.
• Donotgradeaprintouton"mailability"standards.
IX. VerificationPeriod
VerificationPeriodshouldbescheduledshortlyaftertestshavebeenscored.Unofficialresultsmayor
maynotbeposted.This15Ͳminuteperiodallowsstudentsandcoachestoexaminethestudent'stestalong
with scoring sheet, a copy of the test and the answer key printouts. This is the time to check for any
questionablescoring,andappealanydisagreementwiththeContestDirector.Donotcomparetestswith
otherstudentsorcoaches.Officialresultsareannouncedafterappealshavebeenresolved.
Acoachmayonlyverifyhisorherownstudent'spaper.
PapersofdifferentstudentsmayNOTbecomparedduringthisperiodbystudentsorcoaches.
IfacoachcannotbepresentduringVerification,heorshecanclearthenameofasubstitutewiththe
director.
ThosenotpresentduringtheVerificationPeriod,forfeittheirrighttoappealtheirscores.
Ties through sixth place are to be broken using the fiveͲminute tiebreaker document. Only the
Tiebreakertestsforthecontestantswithapotentialtiewillbegraded.TheContestDirectorgradesthe
tiebreakerteststhatneedbegraded.Ifthescoresonthetiebreakerdocumentarethesame,thenatie
existsasspecifiedintheConstitution.Mailabilityisnotusedindeterminingties.
5
6
UNBOUND REPORT
1½" - 2" Top
4 (QS)
1" Right
paragraph on the first page and carry at least two to the second page.
When dividing a paragraph over two pages, leave at least 2 lines of a
space after the page number and continue typing the body.
second page 1" down from the top of the page and right-aligned. Double-
The first page of a report is not numbered; numbering starts on the
All of the lines of a long quote, more than 4 lines long, should be
indented approximately ½" from the left margin and single-spaced.
No quotation marks are necessary for long quotes. If the quote is
shorter than 4 lines, quotation marks are required. A short quote is not
emphasized by indentation. As in other reports, any footnote occurs at
the end.
afterward. Double-space the body of the report. Indent paragraphs ½".
subtitle, type it double-spaced below the main title and quadruple-space
at 1" to 1½". Begin the body quadruple-spaced after the title. If there is a
page. Left and right margins are set at 1" and the bottom margin should rest
The title is centered and typed 1½" to 2" down from the top of the
generally, you guessed it, unbound. Occasionally, they may be stapled.
This is a visual sample of an unbound report. Unbound reports are
1" Left
X. Reports
ComputerApplicationsHandbookͲcontinued
•
•
•
3.
4.
5.
6.
1.
2.
Titleiscenteredandallcaps.
Subtitle,ifpresent,isdoubleͲspacedbelowtheTitleandfollowedby
aquadruplespace.
BodyofReportisdoubleͲspaced.
Paragraphsareindented½".
TopMarginofsecondandsubsequentpagesis1".
PageNumberisinupperrightcornerasadigit,rightalignedand
followedbyadoublespace,onPage2andsubsequentpages.
TopMarginͲ1½"Ͳ2"
SideMarginsͲ1"
BottomMarginͲ1"Ͳ1½"
A. UnboundReport
LEFT-BOUND REPORT
1½" - 2" Top
1" Right
paragraph text continues on the same line.
letters. The paragraph heading is followed by a period and the
approximately ½". It should be underlined and in upper/lowercase
Paragraph Headings. A paragraph heading is indented
Paragraph text starts double-spaced below a side heading.
Side headings are aligned at the left margin and underlined.
Side Headings
as in unbound reports.
quotes and second page placement are the same in left-bound reports
The bottom margin should rest at 1" to 1½". Also, guidelines for long
the page. The left margin is placed at 1½" and the right margin at 1".
The title is centered and typed 1½" to 2" down from the top of
report. Generally, a left-bound report is bound on the left side.
A left-bound report has a wider left margin than an unbound
4 (QS)
1½" Left
ComputerApplicationsHandbookͲcontinued
•
•
•
•
3.
4.
5.
6.
1.
2.
7
Titleiscenteredandinallcaps.
Subtitle,ifpresent,isdoubleͲspacedbelowtheTitleandfollowedby
aquadruplespace.
BodyofReportisdoubleͲspaced.
Paragraphsareindented½".
TopMarginofsecondandsubsequentpagesis1".
PageNumberisinupperrightcornerasadigit,rightalignedand
followedbyadoublespace,onPage2andsubsequentpages.
TopMarginͲ1½"Ͳ2"
LeftMarginͲ1½"
RightMarginͲ1"
BottomMarginͲ1"Ͳ1½"
B. LeftͲboundReport
8
BUSINESS REPORT
1½" Top
4 (QS)
1" Right
Paragraph Headings. These headings are blocked on the left margin,
underlined, and shown in upper/lowercase letters. A Paragraph Heading is
part of the paragraph and, consequently, followed by a period. The
paragraph continues immediately thereafter.
Side headings are aligned at the left margin and underlined. Double-space
before and after a side heading.
Side Headings
When dividing a paragraph over two pages, leave at least two lines of a
paragraph on the first page and carry at least two onto the second page.
Do not number the first page of the report. The page number should appear
1" down from the top of Page 2 and subsequent pages, and it should be rightaligned. Double-space after the page number and continue typing the Body.
In a business report, center the title in all caps 1½" from the top edge of the
paper. If there is a subtitle, double-space between it and the title.
Quadruple- space after the title(s) before typing the Body.
1" Left
ComputerApplicationsHandbookͲcontinued
•
•
•
•
3.
4.
1.
2.
Titleiscenteredandinallcaps.
Subtitle,ifpresent,isdoubleͲspacedbelowtheTitleandfollowedby
aquadruplespace.
TopMarginonthesecondandsubsequentpagesis1".
PageNumberisinupperrightcornerasadigit,rightͲalignedand
followedbyadoublespace,onPage2andsubsequentpages.
TopMarginͲ1½"
SideMarginsͲ1"
BottomMarginͲ1"Ͳ1½"
BodyoftheReportisblockedontheleftmarginandsingleͲspacedwith
doubleͲspacingbetweenparagraphs.
C. BusinessReport
ComputerApplicationsHandbookͲcontinued
D. OptionalReportElements
1.
2.
3.
4.
Quotations
a. ShortQuotationsareenclosedinquotationmarks.
b. LongQuotationsof4ormorelinesaresingleͲspaced,indented½"anddonotcontainquotation
marks.AblanklineprecedesandfollowsaLongQuotation.
SideHeadings
a. Blockontheleftmargin.
b. Underline.
c. DoubleͲspacebeforeandafter.
d. Theymaybeboldorkeyedinalargerfont.
ParagraphHeadings
a. UseParagraphHeadingstointroduceaparagraph.
b. Underline.
c. Forindentedparagraphs,indent½".
d. Forblockedparagraphs,blockontheleftmargin.
e. Formatinupper/lowercaseusually.
f. FollowwithaperiodasaParagraphHeadingisactuallypartofaparagraph.
g. DataintheparagraphbeginsaftertheParagraphHeadingonthesameline.
Footnotes
a. Usesuperscriptednumberorsymbolfollowingtexttoindicateafootnoteisassociated.
b. Formatthefootnoteatthebottomofthepageonwhichthetextisfoundthatrequiredcitation.
(a) Useahorizontallineblockedontheleftthatis1½"Ͳ2"longasthefirstlineofthefootnote.
(b) DoubleͲspacebeforeandafterthehorizontalline.
(c) Indentthefootnoteandprecedewithsuperscriptednumberorsymbol.
(d) SingleͲspacewithinafootnote,anddoubleͲspacebetweenfootnotes.
9
10
XI.
Mrs. Hauser
September 25, 20- -
Standard Memorandum
FROM:
DATE:
SUBJECT:
2 (DS)
2 (DS)
2 (DS)
2 (DS)
1" Right
uil
2 (DS)
2 (DS)
Type the reference initials double-spaced below the last line in the Body.
Other optional components, the Enclosure Notation and Copy Notation,
would also be keyed with double spacing between.
2 (DS)
In a Standard Memorandum, Guide Words are keyed beginning 1½" from
the top of the paper in all caps and double-spaced between them. Set a tab at
1" from the left margin for the information following the guide words.
Double-space before beginning the Body of the Memo.
Computer Applications Contestants
1½" Top
TO:
1" Left
MemorandumFormats
ComputerApplicationsHandbookͲcontinued
•
•
•
•
•
•
TopMarginͲ1½
SideMarginsͲ1"
Everythingblocksontheleftmargin
GuideWordsorpreprintedformswithGuideWordsusedatavertically
alignedabout1"fromleftmargin
Salutationomitted
ComplimentaryCloseomitted
A. StandardMemorandum
1½" or 2" Top
2 (DS)
2 (DS)
2 (DS)
4 (QS)
1" Right
uil
Megan Rios, Executive Director
2 (DS)
4(QS)
The date appears 1½" or 2" below the top edge with the addressee’s name a
quadruple space below. The subject line is printed in all caps or in
upper/lowercase. The body is left-aligned and not indented. Quadruplespace after the body before typing the author’s name and title, which should
be on one line with a comma between.
This is a visual sample of a simplified memorandum.
SIMPLIFIED MEMORANDUM
Department Heads
September 25, 20- -
1" Left
ComputerApplicationsHandbookͲcontinued
•
•
•
•
•
•
•
•
TopMarginͲ1½"or2"
SideMarginsͲ1"
Everythingblocksontheleftmargin
GuideWordsomitted
Salutationomitted
ComplimentaryCloseomitted
AddressLineisonlyonelineandreferencesagroup
SubjectLinemaybeallcapsorupper/lowercase
B. SimplifiedMemorandumFormat
11
12
2" Top
2 (DS)
2 (DS)
2 (DS)
4 (QS)
1" Right
uil
Ms. Art Tillery
Systems Analyst
Sincerely yours
2 (DS)
4 (QS)
2 (DS)
The top margin is at 2", while the side margins rest at 1". If the letter
contains a second page, its top margin is 1", and it contains a heading with
the first and second lines of the inside address, the page number, and the
date.
2 (DS)
This is a visual sample of a block letter. All elements of a block letter are
aligned on the left margin.
BLOCK LETTER
Dear Mr. Trent
Mr. Travis Trent
Wetstone Construction
1775 Wentwood Drive
Westover, NY 14311-1133
September 25, 20- -
1" Left
XII. LetterFormats
ComputerApplicationsHandbookͲcontinued
•
•
•
•
TopMarginͲ2"unlessotherwisespecified
SideMarginsͲ1"
Everythingblocksontheleftmargin
OpenorMixedPunctuation
A. BlockLetter
September 25, 20- -
2" Top
2 (DS)
2 (DS)
2 (DS)
4 (QS)
1" Right
uil
Mr. Ike Slugg
Secretary to Mrs. Whitaker
Sincerely,
2 (DS)
2 (DS)
4 (QS)
2 (DS)
The top margin is at 2", and the side margins rest at 1". The
punctuation shown after the Salutation and Complimentary Close is known
as Mixed Punctuation.
2 (DS)
This is an example of a modified block letter. Key date and
complimentary close lines at the center of the page. Paragraphs may be
optionally indented.
MODIFIED BLOCK LETTER
Dear Dr. Davis:
Dr. Doris Davis
Eldar Enterprises
1223 Willowmere Avenue
Westchesters, OH 41150-2342
1" Left
ComputerApplicationsHandbookͲcontinued
•
•
•
•
•
•
13
TopMarginͲ2"
SideMarginsͲ1"
Date&ComplimentaryClosearekeyedbeginningatthecenterofthe
page
Paragraphsareoptionallyindented
Subjectindentedifparagraphsareindented
PunctuationisOpenorMixed
B. ModifiedBlockLetter
14
2" Top
2 (DS)
2 (DS)
2 (DS)
4 (QS)
1" Right
Enclosure
Edward Alpin
Sincerely,
2 (DS)
2 (DS)
4 (QS)
2 (DS)
The top margin is at 2", while the side margins rest at 1". Key the Sender’s
Return address at the top, immediately preceding the date, on the left margin.
2 (DS)
This letter is prepared in block format. A personal business letter is in either
block or modified block format. Usually, this type of letter is prepared when
an individual, not a company, writes to a person or organization.
PERSONAL-BUSINESS LETTER-BLOCKED
Dear Ms. Raut:
Ms. Rehka Raut
Traut, Inc.
578 Inwood Drive
Stephenville,TX 75712-1342
5687 Jefferson Road
Buffalo, NY 14426-9204
September 25, 20- -
1" Left
ComputerApplicationsHandbookͲcontinued
•
•
•
•
•
•
TopmarginͲ2"
SidemarginsͲ1"
Everythingblocksontheleftmargin
Sender'saddress(notname)keyedattopofletter
Dateimmediatelyundersender'saddress
PunctuationisOpenorMixed
C. PersonalͲBusinessLetterͲBlocked
c Henry Bowman
Enclosure
Wilson Succotash
Cordially,
2 (DS)
2 (DS)
4 (QS)
2 (DS)
The top margin is at 2", while the side margins rest at 1". Key the Sender’s
Return address at the top, immediately preceding the date, on the left margin.
2 (DS)
This is a visual example of a personal-business letter in the modified block
format. A personal-business letter is in either block or modified block
format. Prepare this type of letter when you, not your company, write to a
person or organization.
2 (DS)
2 (DS)
2 (DS)
4 (QS)
1" Right
5857 Jeffers Road
Austin, TX 78726-2433
September 25, 20- -
2" Top
PERSONAL-BUSINESS LETTER-MODIFIED BLOCK
Dear Ms. Mason:
Mr. Edward Mason
Textech, Inc.
781 Techno Drive
Austin, TX 78756-5324
1" Left
ComputerApplicationsHandbookͲcontinued
•
•
•
•
•
•
•
15
TopMarginͲ2"
SideMarginsͲ1"
Sender's Address (not name) & Complimentary Close arekeyed
beginningatthecenterofthepage
Dateimmediatelyundersender'saddress
Paragraphsareoptionallyindented
PunctuationisusuallyMixed
UsuallywithoutReferenceInitials
D. PersonalͲBusinessLetterͲModifiedBlock
16
1¾ or 2" Top
2 (DS)
2 (DS)
4 (QS)
1" Right
Enclosure
uil
JESSIE YARD, SECRETARY
2 (DS)
2 (DS)
2 (DS)
4 (QS)
The subject line in all caps replaces the Salutation. The Complimentary
Close and Company Name are omitted.
2 (DS)
The top margin is 1¾" for window envelopes, and the Inside Address is
keyed in all caps with no punctuation, as preferred by the USPS. The top
margin can be 2" for regular envelopes, and the Inside Address may be all
caps or upper/lower case.
This is a visual example of a simplified block letter. All elements are
blocked on the left margin.
SIMPLIFIED LETTER- BLOCKED
MR TRAVIS TWITT
TWITT DESIGN
1321 WESTWARD DR
DALLAS TX 75204-0144
September 25, 20- -
1" Left
ComputerApplicationsHandbookͲcontinued
•
•
•
•
•
•
•
•
•
•
•
TopMarginͲ1¾"forwindowenvelope
TopMarginͲ2"forconventionalenvelope
SideMarginsͲ1"
Everythingblocksontheleftmargin
SubjectLinereplacesSalutationandiskeyedinallcaps
ComplimentaryCloseomitted
Writer’s/Sender’sNameandTitlemaybeonthesameline,separated
byacomma.
InsideAddressforwindowenvelope
1. Allcaps
2. Nopunctuation
InsideAddressforconventionalenvelope
1. Allcapsorupper/lowercase
2. Punctuationomittedifallcapsisused
Writer’s/Sender’sNameandTitleforwindowenvelope
1. Allcaps
2. Punctuation used to separate from Writer’s/Sender’s Namefrom
Title
Writer’s/Sender’sNameandTitleforconventionalenvelope
1. Allcapsorupper/lowercase
2. Punctuation used to separate from Writer’s/Sender’sNamefrom
Title
E. SimplifiedLetterͲBlocked
1" Top
2 (DS)
Whenever a letter or memo goes beyond one page, all additional pages
should be headed this way. Second and subsequent pages are typed on plain
paper, not letterhead...........
Mr. Travis Twitt
Twitt Design
Page 2
September 25, 20- -
ComputerApplicationsHandbookͲcontinued
•
•
•
•
•
XIII.
17
TopMarginͲ1"
SideMarginsͲSameas1stPageofDocument
Headingcomponentsincludethefollowing:
1. FirstLineofInsideAddress
2. SecondlineofInsideAddressifitisnottheStreetAddress
3. PageNumberformattedas"Page2"
4. Date
Headingisblockedontheleftmargin,followedbydoublespace
Plainpaperisusedforsecondandsubsequentpages
SecondPageofLetterorMemorandum
18
XIV.
REFERENCE INITIALS
ENCLOSURE NOTATION
COPY NOTATION
POSTSCRIPT
uil
Enclosure
c Wilson Succotash
Wilson needs the copy for records.
2 (DS)
2 (DS)
2 (DS)
2 (DS)
WRITER'S/SENDER'S NAME
WRITER'S/SENDER'S TITLE
Melvin Marco
Software Developer
4 (QS)
COMPANY NAME
2 (DS)
COMPLIMENTARY CLOSE
2 (DS)
2 (DS)
2 (DS)
2 (DS)
2 (DS)
2 (DS)
COOPER INDUSTRIES
Truly yours
SUBJECT LINE
Subject: Special Features
BODY OF LETTER
SALUTATION
Dear Ms. Roberts:
INSIDE ADDRESS
ATTENTION LINE
Attention Ms. Esther Roberts
Trent, Inc.
7833 Trent Dr.
La Joya, TX 76833
}
MAILING NOTATION
REGISTERED
1" Right
DATE
2" Top
September 25, 20- -
1" Left
LetterParts
ComputerApplicationsHandbookͲcontinued
6.
5.
4.
3.
2.
1.
Date
a. FormatasJanuary1,2012
b. BlockedonleftmarginforBlockformats.
c. KeyedatcenterofpageforModifiedBlockformats.
d. Keyedattopofletter(exceptforPersonalͲBusinessLetter.It
followssender'saddresswithoutdoubleͲspacing).
e. Quadruplespaceafterthedate.
InsideAddress
a. Blockedonleftmargin.
b. Uses2Ͳcharacter,uppercasestateabbreviation.
c. DoubleͲspaceaftertheInsideAddress.
Salutation
a. FollowedbyacolonforMixedPunctuationorbyacommaif
informalcorrespondenceisspecified.
b. DoubleͲspaceaftertheSalutation.
c. Usepersonaltitle,suchasMr.Mrs.,Ms.,etc.
d. "LadiesandGentlemen"isSalutationifnoneisnoted.
e. OmittedinSimplifiedLetterandinMemos.
BodyoftheLetter
a. BlockedonleftmarginforBlockedorSimplifiedFormats.
b. BlockedonleftmarginorindentedforModifiedBlockFormats.
c. Usesinglespacinginparagraphs.
d. DoubleͲspacebetweenparagraphs.
ComplimentaryCloseorComplimentaryClosing
a. DoubleͲspaceddownfromthebodyoftheletter.
b. FirstwordofComplimentaryCloseiscapitalized.
c. FollowwithacommaforMixedPunctuation.
d. QuadrupleͲspaceafterComplimentaryClose(unlessCompany
NamerequiredinClose).
e. In Simplified Letters, omit the Complimentary Close and
quadruplespacedownfromtheBodyoftheletter.
Writer'sNameorSender'sName
a. BlockedonleftmarginforBlockedFormatorSimplifiedFormat.
b. KeyedatcenterintheModifiedBlockFormat.
A. ConventionalPartsofaLetter
ComputerApplicationsHandbookͲcontinued
B. OptionalLetterFeatures
1.
MailingNotations
a. Allcaps.
b. DoubleͲspacedbelowthedate.
c. Blockedontheleftmargin.
d. Includeindications,suchasREGISTERED,CERTIFIED,INSURED,CONFIDENTIAL,etc.
e. DoubleͲspaceafterMailingNotation.
2. AttentionLine
a. MaybekeyedasthefirstlineoftheInsideAddresswithnocolonaftertheword,"Attention"
b. May be doubleͲspaced after the Inside Address in place of the Salutation, and contain a colon
followingAttentionforMixedPunctuationandnopunctuationforOpenPunctuation.
3. SubjectLine
a. Blockedonleftmarginforblockparagraphs.
b. Indentedforindentedparagraphs.
c. ForSimplifiedLetters,allcapsSubjectLinereplacesSalutation.
d. Maybeallcapsorupper/lowercase.
e. PlacementisdoubleͲspaceddownfromtheSalutation(orInsideAddressforSimplifiedLetters),and
theBodyoftheLetterisdoubleͲspacedbelow.
f. Optionallyprecededby"Subject:"
4. CompanyName
a. DoubleͲspaceddownfromtheComplimentaryCloseandalignedwithit.
b. Printedinallcaps.
c. QuadrupleͲspaceafterCompanyName.
d. OmittedinPersonalBusinessLetterandSimplifiedLetter.
5. Writer'sTitleorSender'sTitle
a. KeyeddirectlyunderWriter'sNameinupper/lowercaseformostformats.
b. SeparatedfromWriter'sNamebyacommaforSimplifiedLetterandkeyedinallcaps.
c. SeparatedfromWriter'sNamebyacommaforSimplifiedMemorandum.
6. ReferenceInitials
a. DoubleͲspaceddownfromprecedingline.
b. Keyedinlowercase.
c. Blockedonleftmargin.
7. EnclosureNotation
a. DoubleͲspaceddownfromprecedingline.
b. FollowsReferenceInitialsiftheyarepresent.
c. Blockedonleftmargin
d. FormattedasEnclosure,Enclosures,orEnclosures(#).
8. CopyNotation
a. DoubleͲspaceddownfromprecedingline.
b. FollowsEnclosureNotationifitispresent.
c. Blockedonleftmargin.
9. Postscript
a. Blockedontheleftmarginforblockedparagraphformats.
b. Indentedforindentedparagraphformats.
c. DoubleͲspacebefore.
d. FollowsCopyNotation,ifpresent.
e. Alwaysthelastlineofaletter,ifpresent.
10. Quotations(notshowninsample)
a. Shortquotesareenclosedinquotationmarks.
b. Longquotesof4ormorelinesaresingleͲspaced,andalllinesofthequotationareindented½"from
theleftmargin.DoubleͲspacebeforeandafteralongquotation,anddonotusequotationmarks.
19
ComputerApplicationsHandbookͲcontinued
11. Enumerations&Bullets(notshowninsample)
a. SingleͲspacedwithinthebody.
b. DoubleͲspacebefore,between,andafterEnumerationsandBullets.
c. Blockformatusedwithblockedparagraphs.
(a) BlockEnumerationsandBulletsontheleftmargin.
(b) Numbersarefollowedbyaperiodandtwospacesoratab.
(c) Secondandsucceedinglinesareblockedontheleftmargin.
d. Indentedformatusedwithblockedparagraphs.
(a) BlockEnumerationsandBulletsontheleftmargin.
(b) Numbersarefollowedbyaperiodandtwospacesoratab.
(c) Secondandsucceedinglinesarealwaysindentedtoalignunderthedataofthefirstline.
e. Indentedformatusedwithindentedparagraphs.
(a) IndentbeforebeginningtheEnumerationorBullets.
(b) Numbersarefollowedbyaperiodandtwospacesoratab.
(c) Secondandsucceedinglinesarealwaysindentedtoalignunderthedataofthefirstline.
C. PunctuationConventions
1.
2.
20
OpenPunctuation
a. NopunctuationaftertheSalutation.
b. NopunctuationaftertheComplimentaryClose.
MixedPunctuation
a. ColonaftertheSalutation(orcommaforveryinformalletters).
b. CommaaftertheComplimentaryClose.
ComputerApplicationsHandbookͲcontinued
E. LetterPlacement
1.
2.
3.
StandardPlacementisusedinalllettersunlessatestotherwisestates.
a. Topmargin2".
b. Sidemargins1".
VariablePlacementisgenerallyalittlemoreattractivethanStandardPlacement.
a. Topmargin2¾".
b. Sidemargins2".
Specialnotationsinaletterrequireraisingthedatelineapproximatelyonelineforeverytwo
features.For12Ͳpointtype,thisisapproximately0.2"(NotationswouldincludeSubjectLine,
EnclosureNotation,CopyNotation,orPostscript.)
F. Justification
1.
2.
3.
4.
Leftjustification.
a. DocumentsorDatemaybeleftjustifiedleavingaraggedrightmargin.
b. Tableheadingsmaybeleftjustifiedsothattheheadingandthedatainthecolumnbelowbegin
atthesameplace.
Fulljustification.
a. Documentsordatamayusefulljustificationleavinganevenleftandrightmargin.
b. Fulljustificationisdonebymostwordprocessorsbyinsertingaddedspacesbetweenwordsor
letterstofilllines.
Centerjustification.
a. Titlesorinformationmaybeproducedwithcenterjustificationwhichcentersdatabetween
existingmargins.
b. Headingsandcolumnardatainaspreadsheetordatabasetablemayusecenterjustification
whichcentersthedatainthecolumn.
Rightjustification.
a. Informationoraddressesinadocumentmayberightjustifiedwhichlinesuptherightmargin,
leavingtheleftmarginuneven.Thisisusableforcreatingaletterheadwithacustomized
appearance.
b. Headingsandcolumnardatainaspreadsheetordatabasetablemayberightjustifiedwhich
alignstherightmostpositionofthedataandheadingwithinthecolumn.Thisismostusedfor
columnswithnumericdata.
XV.Functions
A. FunctionsforWhichStudentsAreResponsible
1.
2.
SeeAppendixBforacompletelistoffunctionsfromExcelthatcanappearonanyComputer
Applicationstest.
TheequivalentfunctionsmayhaveslightlydifferentnamesinAccess,sobecertainthatyouare
familiarwiththesedifference.
B. ExcelandAccessbothusefunctions,andafewarenotacceptabletoAccess.
22
ComputerApplicationsHandbookͲcontinued
AppendixA.ContestInstructionsandScoring
I.
Preparation
A. Setup
1. Contestantsshouldsetuptheirequipmentduringthe30to45minutespriortothescheduledtime
forthecontest,andtesttobesureallhardwareandsoftwarecomponentsareworking,andleaveall
applicationsopenatthestartofthecontest.
2. Studentsfromthesameschoolmaynotsitadjacenttoeachother.
3. Rollistaken,andadjustmentsaremadeforalternates10minutesbeforethescheduledcontesttime.
4. Coachesareaskedtoleave5minutesbeforethescheduledtimeforthecontest,andtheyaregivena
copyofthetesttotakewhilestudentsaretakingthetest.
a. Coachestaketestsindividuallyoringroupsatadifferentlocationthanstudents.
b. Coachesgaininsightofareasthatwillbecomplicatedtogradebytakingthetest.
5. Becertainallstudents'workspacesareclearedofeverythingexceptcomputer,printer,optional
keyboard/keypad,optionalmouse,andwritinginstruments(i.e.noHandbooksorprintedmaterials).
B. Equipment
1. Eachstudentmusthavealaptop/notebookcomputer,printer,andsavingdevice,suchasafloppy
drive,athumb/flashdrive,oraCD.
2. Competitormayhaveexternalmouseandakeyboardorkeypad,butnotanexternalharddrive.
3. Noequipmentmaybesharedbystudentsduringacontest.
C. Software
1. MicrosoftOffice2007,2010or2013mustbeused,andnootherversion.
2. SpreadsheetelementsmustbedoneinExcel;databaseelements,inAccess;anddocuments,inWord.
3. Gradersmaycheckstudents'savingdevicetoverifythattheappropriateapplicationpackagewas
usedforagivenprintout,andifthecorrectapplicationwasnotused,thatprintoutisnotgraded.
II.
Contest
A. 5ͲminuteTiebreaker
1. Tiebreakersaredistributedtoallstudentsfacedown.(Manilaenvelopesarepassedout,ifyouwant
allteststobecollectedintoanenvelopetobeturnedinatcontestendasisdoneatStateMeet.)
2. Tostartthetiebreaker,thedirectorshouldaskallcompetitorstoturnovertheirtiebreakerandtype
untiltimeiscalledatthe5minutetestwithoutprintingduringthetiebreakertimeperiod.
3. Ifastudentfinishesatiebreaker,he/shestartsagainatthebeginningtotypeasmuchaspossible.
4. Attheendof5minutes,thedirectorshouldaskallstudentstostoptypingandraisetheirhands.
5. Ifitisalargegroup,askhalfofthecompetitorstoprinttheirfiles,andwhenthesearecomplete,ask
theotherhalftoprinttheirfiles.
6. DirectorshouldaskallcompetitorstoputtheirContestantNumberintheupperrightcornerofevery
pageoftheirprintedtiebreakerandonthemanilaenvelope,ifthisisused.
7. Directorshouldaskallcompetitorstopasstheirtiebreakerintotheofficials(oraskthemtoputthe
documentintotheirmanilafolder,aswedoatState).
B. 30ͲminuteTest
1. Passouttestswithcoversheetssostudentsmaynotseetestsandmonitorthatthisdoesn'toccur.
2. Previewtimeis3minutes.
3. Directorshouldaskallstudentstoopentheirtestandpreviewitfor3minutes.
4. Testis30minutes.
a. Testshouldstartimmediatelyafterthe3Ͳminutepreviewperiod.
b. Encouragestudentstosavefrequently.
c. Givea10Ͳminutewarningwhenthereare10minutesleftinthecontest.
d. Givea2Ͳminutewarningwherethereare2minutesleftinthecontest.
e. Attheendof30minutes,thedirectorshouldstopthecontestandaskallstudentstoraisetheir
handsuntilallprintinghasceased.
f. Printoutsinitiatedduringtheactual30Ͳminutecontestwillbegraded.Printingmaycontinueinto
thepostͲtestperiod,buttheymaynotbeinitiatedaftertimeiscalled.
23
ComputerApplicationsHandbookͲcontinued
C.
Equipmentmalfunctionduringacontest
1. Ifaproblemoccursduringthetiebreaker,everyeffortmustbemadetocorrecttheproblemorthe
studentmaynotparticipateinthe30Ͳminutetest.Donotholdupthetest.
a. Ifastudentdoesnotcreateatiebreaker,buthisequipmentisrepaired,he/shemaycontinue
withtheactual30Ͳminutecontest.
b. Incaseofatie,thestudentwithoutatiebreakerpaperautomaticallylosesthetie.
2. Priortoacontest,everyeffortshouldbemadetocorrectequipmentproblemsbysubstituting
equipment,keyboards,printers,etc.withabackuporborrowedequipmentfromanothercontestant
orfromthecontestdirector,ifpossible.
3. Thetiebreakeroutputshouldbeproofthateverythingwasworkingatthebeginningofthecontest.
4. Acontestantshouldraisehis/herhandandadvisethecontestdirectorduringthecontestifany
equipmentproblemsoccur.
5. OneoftheDirector'sassistantsshouldbeassignedtoattempttoresolvetheproblem.Theassigned
assistantmustnotbethestudent'scoachorarelatedparty.
6. Ifasystemisinoperativeandtheproblemcannotberesolved,contestantcanturninonlywhatheor
shehascompletedbeforetheequipmentfailed;and,afterthecontest,heorshecanprintanything
thathadbeensavedontodiskette/cd/flashdriveonadifferentsystemoronthesamesystemthat
hasbeenmadeworkablewiththeassistantoverseeing.Nochangesmaybemadetoanyprintout.
7. Iftheproblemisaprinteranditcannotberesolvedwithin5minutestime,thestudentmaycontinue
workingthetestandsavingtohis/hersavedevice.He/shewillbeallowedtoprintfromthesave
deviceafterthecontestonthesamesystemthathasbeenmadeworkableoronadifferentsystem
withtheassistantoverseeing.Noadditionalchangesmaybemadetoanyprintout.
8. Acontestantmaynotcompletethecontestatalatertime.
9. IfacontestanthasnotattemptedanyprintingbeforethetwoͲminutewarningandhasaprinter
malfunction,theprocessisthesame,butonlyoneprintoutwillbegraded.
10. Printingmayonlybedoneafterconclusionofacontestifbothofthefollowinghaveoccurred.
a. Thecontestdirectorwasapprisedofamalfunctionduringthecontest.
b. Timewasexpendedduringthecontestbyanassistantaddressingtheproblem.
D. Conclusion
1. HaveallstudentsselectPrintout1andPrintout2andcheckthatContestantNumberisoneachpage.
2. Ifastudentprintedachartorgraphseparatefromadocumentthathe/shedidnothavetimeto
embedinadocument,thestudentshouldputhis/herContestantNumberintheupperrightcorner
andturnthisinalongwithprintout(s).Creditwillbegivenforsomechartelementsthatarecorrect,
butallcreditwillbelostformargins,indentingachart,spacingbeforeandafterachart,etc.Ifa
student'sprintoutalreadyhasachartorgraphembeddedinaprinteddocument,theextrachartis
notgraded,evenifthechartinthedocumentwassimplyaplaceholderfromatemplate.
3. HavestudentslabeltheirsavingdevicewiththeirContestantNumber.
4. Turnallprintoutsandstudent'ssavingdeviceintoofficials(orplacethemintheirmanilaenvelope).
5. Ifyouusemanilaenvelopes,warnthatnoprintoutswillbegradedthatarenotintheenvelope.
6. Explainthatifastudentturnsinmorethanoneprintoutforoneoftheirdocuments,thegraderswill
arbitrarilygradethefirstoneencountered,whicheverthatis.Noattemptwillbemadebygradersto
determinewhichisthebetterprintout.
7. AskstudentstoverifythattheirContestantNumberisoneverypagebeingturnedinforgrading,as
wellasonthemanilaenvelopeifyouareusingenvelopes.
8. Askstudentstopassintheirtestsandsavingdevices(orenvelopeswiththeseinside).
9. Askstudentsthentopassintheirscratchpapertobeputinthetrash.
10. Havestudentsremoveallequipmentormakearrangementstoremoveitaftergrading.
24
ComputerApplicationsHandbookͲcontinued
III. Grading
A. Allcoachesarerequiredtograde.
1. Ifacoachcannotgrade,itisthecoach'sresponsibilitytoprovideasubstitute,preferablysomeone
somewhatfamiliarwiththecontest,andadvisethedirectorthattheyareprovidingasubstitute.
2. Ifacoachdoesnotgrade,thedirectorcandisqualifyhis/herstudent(s).
B. Viewallpapersfromeachcontestant.
1. VerifythatallpageshaveContestantNumbers.Ifaprintoutdoesnothaveidentification,thedirector
cantrytodeterminewhichcontestantproduceditandgradeit.
2. Verifythatthereareno"extra"printouts.Iftherearemorethanoneofagivenprintout,simplytake
thefirstoneyouencounterastheonetograde,andmarkanXonthe"extra"printout.
3. Ifthereisan"extra"printoutwithachartorgraph,verifythatthedocumentwithwhichitis
associateddoesnothaveachartorgraphalreadyprinted.Ifitdoes,markXonthestandͲalonechart
andgradethechart/graphembeddedinthedocument,evenifitisfromatemplate.
4. Paperclipallprintoutstobegradedtogether(andtotheoutsideoftheenvelopeifusingthese).
5. Tiebreakersremaininaseparatestackorarereturnedtothestudent'senvelope.
C. Sorttestsinto1A,2A,3A,etc.,andarrangecoachesintolikegroups.
1. Give1Ateststo3Acoaches,2Ateststo4Acoaches,3Ateststo5Acoaches,4Ateststo1Acoaches,
and5Ateststo2Acoachesorsomethingofthisilk.
2. Nocoachshouldgradehis/herownstudent'sprintouts.
D. Followthesegradingrules.
1. Gradingisallornothing(i.e.eachitemonthescoresheetisworthzeroorthespecifiedpoints).
2. Zeroisthelowestpossiblegradeforaprintout.Therearenonegativegradesforeitherprintout.
3. Rulers,otherthanthoseincomputersoftware,shouldnotbeusedduringthecontestorduring
grading.Gradingofcentering,margins,etc.isavisualcheck.Donotattempttobe"rulerͲexact."Do
notfoldpaperstoascertainanexactcenter.
4. Ifthereisasignificanterroronthetest,notifytheUILstateofficeorcontacttheStateContest
Directorforclarification.Mistakesinthekeysshouldbecorrected,andallprintoutsshouldbegraded
oncorrectness,notonanincorrectanswer.Thatis,ifawordisobviouslymisspelled(likealternations
insteadofalterations),creditisgivenforeitherspelling.
5. Donotdisqualifyaprintouton"mailability"standards.
6. Allowabout¼"differentialbetweenrequestedmarginsandprintedmargins.
7. Rightjustifieddatainaprintoutmayvarybetweenalphabeticdataandnumericdatawithnumeric
dataleavingtherightmostcharacterpositioninnumberspresumablyforaminussignifonewere
present.
8. Donotgradepartsofatemplatethatacontestanthasnotenteredinadocument.Nocreditisgiven
forpossiblecorrectinformationinadocumentthatwasbroughtinasatemplateinthe
complimentaryclose,referenceinitials,orotherpartsofadocumentbeyondwhereacontestanthad
enteredinformationinthedocument.
9. Ifacontestantskippedtoalterinformationatthebottomofatemplateforadocument,thenhe/she
effectivelycompletedtheentiredocument.Inthiscase,theentiredocumentisgradedfortypos,and
creditisgivenforcorrectdataintheclose,sender'sname,etc.
10. Ifacontestantcompletedmostofaparagraphandomittedasentenceorline,thestudentgetscredit
forcompletingtheparagraphifitappearsthatheorsheinadvertentlyskippedoveraportionand
continuedtypingbeyondthatpart.Deducttyposfortheomittedportion.
25
ComputerApplicationsHandbookͲcontinued
E.
Typographicalerrorsaregradedwiththefollowingcriteria.
1. Allofthefollowingareconsideredtypos.
misspelling
incorrectnumbers
missedcapitalization
missedpunctuation
doublewords
incorrectformatting
wordsruntogether
incorrectrow/linespacing,eitherextraoromitted
incorrectlydividedwords
incorrectborders/lines,eitherextraoromitted
omittedwordsornumbers missingorextrapartsofachartofgraph
2.
IfanerrorisaglobalerrorasallGroupHeadingshavethesamemisspelledword,itisonetypoorif
anentirecolumnofnumbersisformattedwrong,itisonetypo.
3. Donotcountofffordifferencesbetweenoneandtwospacesfollowingsomepunctuationmarksas
thisoftenisdifficulttodifferentiate.
4. Donotcountofftwiceforanerror.
5. Ifdeductionsaremadedirectlyonthescoresheet,donotthencountoffforanerrorasatypo.
6. Ifdeductionsaremadeononeprintout,donotcountoffforthesameerroronanotherprintout.
F. GradeallPrintout1'stogether.
1. Asyouencounterquestions,becertainthatallcoachesunderstandhowtheelementistobegraded
soallpaperswillreflectthesamegrading.
2. Ifthereisanerroronatest,calltheStateContestDirectorforresolution(830.367.3825).
a. Have3coachesgradeeachpaper,andthenhavea4thcoachverifyallagreeandtransferthefinal
gradetotheFinalScoresheet.
b. Ifthereisadiscrepancyamongthe3grades,the4thgraderreviewstheproblemwiththeoriginal
gradersforthetestandresolvestheproblemorcontactsthedirectortoresolveit.
c. GradeallPrintout1papersbeforestartingPrintout2.
d. AskallcoachestowalkthruthegradingofPrintout2together.
e. FollowthesameprocedureasusedinPrintout1.
f. GradeallPrintout2paperstogether.
3. Returnallteststothedirector(clippedtotheirenvelope,ifusingthese).
G. Tiebreakersareonlygradedtobreaktiesforfirstthrusixthplace,andthedirectorgradesthese.
H. Directorentersallgradesintotheofficialwebsite.
IV. Verification
A. Unofficialresultsmayormaynotbepostedpriortoverificationatthediscretionofthecontestdirector.
B. Gradedtestsalongwithscoresheets,acopyofthetestitself,andcopiesoftheanswerkeysareexamined
bycontestantsandtheircoachesduringverification.
C. Onlyacontestant'scoachmayexaminethetestwithhim/herorapersonthathasbeenapprovedbythe
contestdirector.
D. Contestantsandcoachesarenottocomparepapersorexamineanyone'stestbuttheirown.
E. Verificationisnottoexceed15minutes.
F. Reportquestionsorerrorsingradingorrecordingscorestothecontestdirector.
1. Thecontestdirectorwilldetermineiftheprobleminquestionisanerror.
2. Thecontestdirectorwillrecalculatethescoreandinitialthechange.
G. Thosenotpresentduringverificationperiodforfeittheopportunitytoraiseobjections.
H. Officialresultswillbeannouncedafterallquestionshavebeenresolvedandrankingshavebeen
corrected,ifnecessary.
V. Ties
A. TiesfromfirstthroughsixthplacearetobebrokenusingthefiveͲminutetiebreakerdocument.
B. Ifthescoresonthetiebreakerdocumentarethesame,thenatieexists.
C. Shouldtherebeatieforfirstplace,thereisnosecondplace.Shouldtherebeatieforsecondplace,then
thereisnothird,andsoon.
26
ComputerApplicationsHandbookͲcontinued
D. Mailabilityisnolongerreliedontodetermineties.
AppendixB.Functions
ThisisalistfromOffice2007,andstudentsareresponsiblealsoforanynewfunctionsaddedwithOffice2007.
Date&Time
DATE
DATEVALUE
DAY
DAY360
EDATE
EOMONTH
HOUR
MINUTE
MONTH
NETWORKDAYS
NETWORKDAYS.INTL
NOW)
SECOND
TIME
TIMEVALUE
YEAR
TODAY
WEEKDAY
WEEKNUM
WORKDAY
WORKDAY.INTL
YEAR
YEARFRAC
Financial
ACCRINT
ACCRINTM
AMORDEGRC
AMORLINC
COUPDAYBS
COUPDAYS
COUPDAYSNC
COUPNCD
COUPNUM
COUPPCD
CUMIPMT
CUMPRINC
DB
DDB
DISC
DOLLARDE
DOLLARFR
DURATION
EFFECT
FV
FVSCHEDULE
INTRATE
IPMT
IRR
ISPMT
MDURATION
MIRR
NOMINAL
NPER
NPV
ODDFPRICE
ODDFYIELD
OODLPRICE
ODDLYIELD
PMT
PPMT
PRICE
PRICEDISC
PRICEMAT
PV
RATE
RECEIVED
SLN
FinancialͲcontinued
SYD
TBILLEQ
TBILLPRICE
TBILLYIELD
VDB
XIRR
XNPV
YIELD
YIELDDISC
YIELDMAT
Logical
AND
FALSE)
IF
IFERROR
NOT
OR
TRUE
Math&Trigonometric
ABS
ACOS
ACOSH
AGGREGATE
ASIN
ASINH
ATAN
ATAN2
ATANH
CEILING
CEILING.PRECISE
COMBIN
COS
COSH
DEGREES
EVEN
EXP
FACT
FACTDOUBLE
FLOOR
FLOOR.PRECISE
GCD
INT
LCM
LN
LOG
LOG10
MDETERM
MINVERSE
MMULT
MOD
MROUND
MULTINOMIAL
ODD
PI
POWER
PRODUCT
RADIANS
RAND
RANDBETWEEN
ROMAN
ROUND
ROUNDDOWN
ROUNDUP
SERIESSUM
SIGN
Math&TrigͲcontinued
SIN
SINH
SQRT
SQRTPI
SUBTOTAL
SUM
SUMIF
SUMIFS
SUMPRODUCT
SUMSQ
SUMX2MY2
SUMX2PY2
SUMXMY2
TAN
TANH
TRUNC
Informational
CELL
ERROR.TYPE
INFO
ISBLANK
ISERR
ISERROR
ISEVEN
ISLOGICAL
ISNA
ISNONTEXT
ISNUMBER
ISODD
ISREF
ISTEXT
N
NA
TYPE
Lookup&Reference
ADDRESS
AREAS
CHOOSE
COLUMN
COLUMNS
GETPIVOTDATA
HLOOKUP
HYPERLINK
INDEX
INDIRECT
LOOKUP
MATCH
OFFSET
ROW
ROWS
RTD
TRANSPOSE
NORM.DIST
NORM.INV
NORM.S.DIST
NORM.S.INV
PEARSON
PERCENTILE.EXC
PERCENTILE.INC
PERCENTRANK.EXC
PERCENTRANK.INC
PERMUT
POISSON.DIST
PROB
QUARTILE.EXC
QUARTILE.INC
RANK.AVG
RANK.EQ
RSQ
SKEW
VLOOKUP
Statistical
AVEDEV
AVERAGE
AVERAGEA
AVERAGEIF
AVERAGEIFS
BETA.DIST
BETA.INV
BINOM.DIST
BINOM.INV
CHISQ.DIST
CHISQ.DIST.RT
StatisticalͲcontunied
CHISQ.INV
CHISQ.INV.RT
CHISQ.TEST
CONFIDENCE.NORM
CONFIDENCE.T
CORREL
COUNT
COUNTA
COUNTBLANK
COUNTIF
COUNTIFS
COVARIANCE.P
COVARIANCE.S
DEVSQ
EXPON.DIST
F.DIST
F.DIST.RT
F.INV
F.INV.RT
F.TEST
FISHER
FISHERINV
FORECAST
FREQUENCY
GAMMA.DIST
GAMMA.INV
GAMMALN
GAMMALN.PRECISE
GEOMEAN
GROWTH
HARMEAN
HYPGEOM.DIST
INTERCEPT
KURT
LARGE
LINEST
LOGEST
LOGNORM.DIST
LOG.INV
LOGNORM.DIST
LOGNORM.INV
MAX
MAXA
MEDIAN
MIN
MINA
MODE,MULT
MODE.SNGL
NEGBINOM,DIST
StatisticalͲcontunied
SLOPE
SMALL
STANDARDIZE
STDEV.P
STDEV.S
STDEVA
STDEVPA
STEYX
TDIST
TDIST.2T
TDIST.RT
T.INV
T.INV.2T
T.TEST
TREND
TRIMMEAN
VAR.P
VAR.S
VARA
VARPA
WEIBULL.DIST
Z.TEST
Text
BAHTEST
CHAR
CLEAR
CODE
CONCATENATE
DOLLAR
EXACT
FIND
FIXED
LEFT
LEN
LOWER
MID
PROPER
REPLACE
REPT
RIGHT
SEARCH
SUBSTITUTE
T
27
ComputerApplicationsHandbookͲcontinued
TEXT
TRIM
UPPER
VALUE
&alargenumberof
Engineeringfunctions
AppendixC.GlossaryofTerms
absolutereferenceͲistheindicationofacolumnorrowina
spreadsheetprecededbydollar($)markssothatthereferencedoes
notchangeasthereferencetothecellisreplicated.Bothrowand
columncanbeabsoluteoreitheronealone.
alignmentͲreferstohorizontaldataorobjectpositionbetweenleft
andrightmarginsorwithinacolumn,cell,orothertextarea.Alignment
canbetotheright,left,orcenteredwithinacell,textarea,line,or
column.
ampersandͲthe"and"sign(&)usedinconcatenationofstringdata.
areachartͲtypeofmultilinegraphinaspreadsheetwhichfillsthearea
betweenlinestoclearlyillustratedifferences.
argumentͲparameterenteredinafunctionandusedinmaking
calculations(i.e.inthefunctionSUM(A1:B1),therangedescribedby
A1:B1istheargumentforthefunction.)
arithmeticoperatorͲsymbolsusedtoindicateaddition(+),subtraction
(Ͳ),multiplication(*),division(/),andexponentiation(^)informulas.
ascendingorderͲsequenceofarrangementwiththesmallestnumber
orletterclosesttothefrontofthealphabetcomingfirst.(i.e1to99..or
AtoZ)
ASCIIͲacronymforAmericanStandardCodeforInformation
Interchange.Thisisastandardformatinwhichfilesmaybewrittento
storagedevicesandusedbymostotherapplications.Thedataoutput
inthismannerlosesallitsformattinginformation.
attributeͲcharacteristicascribedtosomething,aproperty.
barchartͲdatagraphicallyillustratedwithaseriesofverticalbars.
(MicrosoftExcelcallsthisacolumnchart,andreferstoabarchartas
thehorizontalversionofthis.)
baselineͲimaginarylineonwhichalineoftextislocated.Descenders
oftheletters,g,j,p,q,andypassthroughthebaseline.
blankrowͲablankline,emptyline,oremptyrowinaspreadsheetor
database.Itisalsocalledanemptyrecordinadatabase.
blanklineͲanemptylineinadocument,spreadsheet,ordatabase.
Thisisalsocalledablankrowinspreadsheetsanddatabases,anditis
alsocalledanemptyrecordindatabases.
blockͲselectedsetofitems,suchaswords,cells,columns,etc.
borderͲlinesdrawnaroundtheperimeterofacell,field,rangeofcells,
blockofdata,apage,paragraph,drawing,oraboxthatemphasizesthe
selection.Eachcellhasfour"borders"inadatabaseandspreadsheet,
left,right,top,andbottom,andthesemaybemanipulatedseparately
orincombination.
calculatedfieldͲfieldhavingamathematicalexpressionasitssourceof
data.
categorylabelͲlabeldescribingwhatthexͲaxisofaspreadsheetchart
represents.ThisisprintedalongthexͲaxisundertherelatedbarordata
point.
cellͲareaformedbyintersectionofacolumnandrowinaspreadsheet
orindividualitemofdataaddressedbyonecolumnandonerow.
celladdressͲpointertoacellthatnotatesthecolumnandrow
intersectionatwhichitislocated.
cellreferenceͲlocationofacellinaspreadsheetthatisidentifiedby
thecolumnandrowlabels.
centertabͲtabstopthatcentersdatabetweenmargins,inacolumn,
orinaparticulararea.
chartͲvisualrepresentationofdatainagraphortabularformat.
clipartͲpreͲpreparedgraphicsavailableinmostwordprocessorsthat
canbeinsertedintodocuments.
clipboardͲareaofcomputermemorywhereselecteddataor
informationistemporarilycopiedfromanapplication.Contentsfrom
theclipboardcanthenbe"pasted"intoanotherapplication.
columnchartͲMicrosoft'stermforabarchartwhichisagraph
representedbyverticalbars.
columndesignatorsͲalphabeticcharacter(s)thataredisplayedabove
eachcolumnofaspreadsheet.
columnheadingsͲalsocalledcolumnlabels;datathatappearsatthe
topofacolumninaspreadsheet.
columnlabelsͲalsocalledcolumnheadings;datathatappearsatthe
topofacolumninaspreadsheet.
compoundIFͲalsocalledanembeddedorcomplexIF;IFfunction
embeddedwithinanotherIFfunction
complexIFͲalsocalledanembeddedorcompoundIF;IFfunction
embeddedwithinanotherIFfunction
concatenationͲconnectionoftwoormorestringsofdataina
spreadsheetordatabaseandplacementintoaseparatecellorfield
usingtheampersand(&)sign.
conditionsͲcriteria;specificationsortestsonwhichdecisionsor
selectionsaremade.
breakpointͲaspecifiedchangeinareportwhenaSummaryTotalLine
isinserted.Thisistriggeredbyachangeinaparticularfield.AGroupin
areportisterminatedatabreakpoint.
concatenationͲprocessofplacingtwoormorestringstogetherto
produceanotherstring.Theampersandisoftenusedasthe
concatenatingcharacter.(i.e.concatenatefieldsLastNameplusa
commaandspaceandFirstNametoproduceafullname.)
bulletͲlargerounddotorsquareusedtodelineateorenumeratean
importantelement.
criteriaͲconditions;specificationsortestsonwhichdecisionsor
28
ComputerApplicationsHandbookͲcontinued
selectionsaremade.
filterͲprocesstoselectdatathatmeetscertaincriteria.Thisisalso
calledaquery.
dataͲinformationinaformsuitableforprocessing.
dataseriesͲselectedrangeinaspreadsheetthatisshowninachart
format.
FinalTotalLineͲthelastTotalLineonareportthatcontainsasum,
average,maximum,minimumofacolumnofvalues.Thisrepresentsa
GrandTotalfortheentirereport.
datapointͲsinglepieceofnumericdataplottedonachart.
databaseͲcollectionofdataorganizedforaparticularpurpose.
fontͲcharactersetwithspecificdesignandsimilarappearance.Each
fonthasauniquename.
datasheetͲtabularviewofthatwithcolumnsrepresentingfieldsand
rowsbeingrecords.
fonteffectsͲorfontstyle;physicalappearanceofcharactersinafont,
suchasbold,underlined,italic,superscript,subscript,strikeout,etc.
decimaltabͲtabstopthatalignsdecimalpointpositionorimplied
positionatthetabstop.
defaultͲvalueforavariableautomaticallyassignedbyacomputer
application.
fontsizeͲsizeofcharactersinafontthatisbasedon72pointsper
inch.
fontstyleͲorfonteffects;physicalappearanceofcharactersinafont,
suchasbold,underlined,italic,superscript,subscript,strikeout,etc.
descendingorderͲsequenceofarrangementwiththelargestnumber
orletterclosesttothefrontofthealphabetcomingfirst.(i.e99..to1or
ZtoA.)
footerͲoneormorelinesofdatathatappearatthebottomofevery
specifiedpageuntilitisturnedoff.(i.e.thiscanbeforallpages,odd
pages,orevenpages.)
designviewͲenvironmentinwhichdefinitionscanbemadefordata
andwhatfieldscanstore.
footnoteͲanoteplacedatthebottomofapageofadocumentthat
citesareferenceforaselectedpartofthetext.
detaillinesͲrowsofinformationthatrepresentthedetaileditemsor
datalinesonareportorformasopposedtosummarylinesorheading
andtitlelines.
formatͲpropertiesassociatedwithdata,suchasalignment,data,
decimals,font,fontsize,coloroftext,borders,shading,patterns,etc.
decisionboxͲadiamondͲshapeblockonachartinwhichadecisionis
madeusinganIFfunction.
dotleadersͲorleadercharacters;thesearecharacters,likeperiods,
dashes,underlines,etc.,thatappearwhenthetabisdepressedleaving
astringofsuchcharactersfromthepointatwhichthetabkeywas
depresstothestoppingpointwhereatabissetspecifyingdotleaders
orleadercharacters.
dotleadertabsͲpresetstoppingplacesinawordprocessorreachedby
depressingthetabkeyandleavingastringofdotsorothercharacters
fromtheoriginalpositionofthecursorwhenthekeywasdepressedto
thedatathatisenteredatthetabstop.
embeddedIFͲalsocalledacomplexorcompoundIF;anIFfunction
embeddedwithinanotherIFfunction
emptyrecordͲanemptylineorblanklineinadocument,spreadsheet,
ordatabase.Thisisalsocalledablankrowinspreadsheetsand
databases,anditisalsocalledanblankrecordindatabases.
explodingpiesliceͲspecialvisualpresentationofapiechartinwhich
oneormoresectionsofthepieareseparatedasif"exploding"away
fromthecenter.
formulaͲentryinaspreadsheetcellordatabasefieldthatperformsa
calculationbyreferencesotherfieldsandusingmathematical
operators.
databaseͲcollectionofdataorganizedforaparticularpurpose.
formwizardͲfeatureinAccessthatwalkstheuserthroughthe
creationofaform.
freezetitleͲorfreezepane;keeptitles,columnheadings,orrow
headingslockedinplacewhilescrollingthroughthedetailinformation
inaspreadsheet.
functionͲpredefinedformulaforaspecificpurpose.Thisusually
requiresarguments.
gridlinesͲframeworkofverticalandhorizontalbarsinaspreadsheet,
database,orchartthatenableseasierreading.
grouporgroupingbreakpointͲaselectionofasortedreportthathas
thesamevalueinaparticularspecifiedfieldorcell.Whenthevalue
changesitcausesabreakpointandusuallyaSummaryTotalLine.
hangingindentͲindentationofthesecondandsubsequentlinesof
datainaparagraphovertoatabstop.
expressionͲoperationorvaluestatedusingnumbersand
mathematicalsymbols.
hardpageͲpagebreak;activationofendingapageandstartingonthe
nextpagewithdata.
fieldͲelementofadatabasethatstoresasinglepieceofinformation.
headerͲinformationthatprintsatthetopofselecteddocumentpages.
Selectionusuallyincludesallpages,evenpages,oroddpages.
fieldnameͲnameidentifyingadatabasefieldandthetypeof
informationcontainedinit.
fieldpropertiesͲfieldattributesassociatedwiththedataenteredina
field,suchasnumberofdecimals,fontsize,etc.
fileͲcollectionofrecordsoratableindatabase,adocumentor
collectionofdocumentsinwordprocessing,orasheetorcollectionof
sheetsinspreadsheet.Anythingwrittenouttoanoutputmedium.
headingsͲorcolumnandrowlabels;namesidentifyingacolumnor
rowofareport,table,database,orspreadsheet.Thisisaformofatitle
orsubtitle.
importͲpulldatainfromanotherdatabaseorothercollectionofdata.
indentͲcausealineofdataoraparagraphtobemovedoverone½".
29
ComputerApplicationsHandbookͲcontinued
inputͲdataenteredintoacomputerapplicationorprogramortoenter
suchdata.
interestͲalsocalledinterestrateorrate;percentageofatotalamount
ofaloanthatisusedtosatisfytheinterestowedontheloan.
interestrateͲalsocalledinterestorrate;percentageofatotalamount
ofaloanthatisusedtosatisfytheinterestowedontheloan.
scheduledbasistosatisfyaloan.
periodicpaymentͲalsocalledpayment;amountpaidonaregularly
scheduledbasistosatisfyaloan.
peripheralͲAuxiliarydevice,asaprinter,keyboard,keypad,orstorage
system,thatworksinconjunctionwithacomputer.
labelͲtextͲtypeinformationthatmaybeeitheralphabeticor
alphanumericwhichisnotintendedtobeusedincalculations.Column
androwheadingsandarealsolabels.
piechartͲgraphicalrepresentationofasingleseriesofnumbersthat
lookslikeaslicedpiewherethesizeofeach"slice"isrelativetothesize
ofthenumbertheslicerepresentsversusthesumofallthenumbers.
An"explodingpiechart"isthistypeofchartwithoneormorepieces
separated.
landscapeͲprintingofadocumentinasidewaysorientationwithtop
ofthedocumentbeingonthelongedgeofthepaper.Theopposite
orientationtoportrait.
pointsizeͲsizeofcharactersusingtheconventionof72pointsper
inch.
leadercharactersͲordotleaders;thesearecharacters,likeperiods,
dashes,underlines,etc.,thatappearwhenthetabisdepressedleaving
astringofsuchcharactersfromthepointatwhichthetabkeywas
depresstothestoppingpointwhereatabissetspecifyingdotleaders
orleadercharacters.
portraitͲprintingofadocumentinaconventionalorientationwith
topofthedocumentbeingontheshortedgeofthepaper.The
oppositeorientationtolandscape.
lefttabͲtabstopthatalignsleftmostpositionofdata.
printmergeͲalsocalledmailmerge;featurethatallowscombiningof
multiplesourcesoftextintoasingledocument,suchasaformletter,a
label,oranenvelope.
legendͲkeythatidentifiesinformationrepresentedbypatternsor
colorsinachart.
linechartͲgraphwithdatapointsconnectedbyaline.
linespacingͲspacinginadocumentfromthebottomofonelineoftext
tothebottomofthenext.Linespacingofoneisconsideredsingle
spacing;linespacingoftwo,doublespacing;etc.
locktitleͲalsocalledfreezetitleorfreezepane;keeptitles,column
headings,orrowheadingslockedinplacewhilescrollingthroughthe
detailinformationinaspreadsheet.
lookupvalueͲvalueusedtosearchthefirstroworcolumnofaLookup
Tabletofindthelargestvaluethatislessthanorequaltoitsownvalue
inordertopickuparelatedvalueordatafromtheLookupTable.
mailmergeͲalsocalledprintmerge;featurethatallowscombining
multiplesourcesoftextintoasingledocument,asaformletter,alabel,
oranenvelope.
nullcharacterͲrepresentedby"",anullcharactermeansthatnodata
ispresentinafieldorcell.
operationboxͲarectangularblockinachartwhichdefinesan
operationthattakesplaceinaparticularsequence.
principalͲamountborrowedthatisunpaidonaloan.
propertiesͲseriesofinformationthatdescribeanobjectorfield.
queryͲfiltertechniquewherebyrecordsofadatabaseareselected
dependingonmeetingprescribedcriteriaorconditions.
rangeͲsetofadjacentcells.Thiscanbeonlyasinglecell.
rangeofcellsͲalsocalledrangereference;locationofablockof
adjacentcellsinaspreadsheet.Thisisidentifiedbytheaddressesofthe
firstandlastcellintheblockseparatedbyacolon.
rangereferenceͲalsocalledrangeofcells;locationofablockof
adjacentcellsinaspreadsheet.Thisisidentifiedbytheaddressesofthe
firstandlastcellintheblockseparatedbyacolon.
rateͲalsocalledinterestorinterestrate;percentageofatotalamount
ofaloanthatisusedtosatisfytheinterestowedontheloan.
recordͲcollectionofrelated,organizedfieldsofinformation,suchas
containedinarowofdatafromadatabase.Multiplerecordsmakeup
atable.
orientationͲpositionofadocumentonapage.Thiscaneitherbe
conventionalportraitorientationofsidewayslandscapeorientation.
relativecellreferenceͲaddressofacellinaformulathatchangesas
theformulaiscopiedfromonecelltoanother.Thisisusedinthe"fill"
commandstoreplicatecalculateddata.
outputͲendresultproducedbyacomputerprogramorapplication,
suchasadocumentorfile.
replicateͲToduplicate,repeat,orcopy,asaformulaorfunction.
Usuallydonebyfillingdownfromonecelltoothersinaspreadsheet.
pagebreakͲactionthatcausestheprintonapagetoendandskipto
thenextpagebeforerecommencing.
reportͲpresentationofacollectionofdataorinformationusuallyina
printedform.Thiscanbeoutputofadatabaseorspreadsheetandhave
acolumnarappearance,oritcanbefromawordprocessorandhave
eitheracolumnarappearanceorthatofamanuscript.
pagefooterͲoneormorelinesofdatathatappearsatthebottomof
everyspecifiedpageuntilitisturnedoff.(i.e.forallpages,oddpages,
orevenpages.)
righttabͲtabstopthatalignsrightmostpositionofdata.
pageheaderͲoneormorelinesofdatathatappearsatthetopof
everyspecifiedpageuntilitisturnedoff.(i.e.thiscanbeforallpages,
oddpages,orevenpages.)
rowheadingsͲdatathatappearsintherightcellofarowina
spreadsheettoidentifycontentsofcellsinthatrow.
paymentͲalsocalledperiodicpayment;amountpaidonaregularly
rowlabelsͲalsocalledrowheadings;datathatappearsintherightcell
30
ComputerApplicationsHandbookͲcontinued
ofarowinaspreadsheettoidentifycontentsofcellsinthatrow.
rownumbersͲnumberappearingatthebeginningofeachrowofa
spreadsheet.
scaleͲsetofnumberedmarksindicatingminimum,maximum,and
intervalsbetween,suchasthenumbersonthexͲoryͲaxis.
seriesͲrangeprovidingscalevaluesforplottingorxͲaxislabels.
scenarioͲmodelofasupposedsetofevents.
shadingͲsmalldifferencesincolor
sortͲarrangedatainsequence,eitherinascendingordescending
order.
stringdataͲalsocalledstringsortext;textͲtypeinformationthatis
alphanumericandnotusedincalculations.
stringͲalsocalledstringdataortext;textͲtypeinformationthatis
alphanumericandnotusedincalculations.
subheadingͲsecondaryheadingplacedbeneaththemainheadingofa
report,spreadsheet,ordocument.
subtitleͲsecondarytitleusuallyplacedbeneaththemaintitleofa
report,spreadsheet,ordocument.
summarylinesͲlinesonaspreadsheet,database,orreportthat
summarizedataordetaillines,suchastotals,minimums,maximums,
averages,sums,etc.
SummaryTotalLineͲanyoneoftheintermediateTotalLinesona
reportthatoccursataspecifiedbreakpointofgrouping.Itcontainsa
sum,average,maximum,minimumofacolumnofvaluesfora
particulargroup.
tabstopsͲpresetstoppingplacesinawordprocessorreachedby
depressingthetabkey.Thesecanbeeitherleft,right,decimal,or
centered,anddotleadersmaybeusedwithanyofthese.
tableͲorderlyarrangementofdata,usuallyincolumnsandrows.Ina
database,atableisalsothecollectionofrelatedrecords.
valuesͲnumbers,formulas,orfunctionsthatmayparticipatein
calculations.
verticalalignmentͲalignmentofdatathatispositionedwithinacell.
Thisisoftenusedwith"wrapped"textinacell.Thiscanbealignedto
thetop,bottom,orcenterofacell.
wildcardͲpartofthecriteriausedinselectionprocessesthatsubstitute
foranygroupofcharacters.
wizardͲfeaturethatwalksauserthroughatask,suchascreating
tables,form,queries,etc..
wordwrapͲautomaticplacementofawordonasucceedinglinewhen
thecurrentlinereachestherightmargin.
xͲaxisͲhorizontallineofaspreadsheetchartthatidentifiesthe
categoriesbeingreferenced.
xͲaxislabelͲalsocalledxͲaxistitle;alabeldescribingwhatthexͲaxisof
aspreadsheetchartrepresents.ThisisprintedalongthexͲaxis.
xͲaxisseriesͲrangeprovidingscalevaluesorlabelsprintedonthexͲ
axis.
xͲaxistitleͲalsocalledxͲaxislabel;alabeldescribingwhatthexͲaxisof
aspreadsheetchartrepresents.ThisisusuallyprintedalongthexͲaxis.
yͲaxisͲverticallineofaspreadsheetchartthatidentifiestheunitsin
whichcategoriesaremeasuredonthechart.
yͲaxislabelͲalsocalledyͲaxistitle;alabeldescribingwhattheyͲaxisof
aspreadsheetchartrepresents.ThisisprintedverticallyalongtheyͲ
axis.
yͲaxisseriesͲrangeprovidingverticalscalevaluesforplotteddata
points.
yͲaxistitleͲalsocalledyͲaxislabel;alabeldescribingwhattheyͲaxisof
aspreadsheetchartrepresents.Thisisusuallyprintedverticallyalong
theyͲaxis.
zͲaxisͲoneofthreeaxesinathreeͲdimensionalspreadsheetchart
tablelookupͲuseofachartortablewithrelatedvaluesordataona
givenroworinagivencolumnsothatalookupvaluecanbeusedto
searchthefirstroworcolumnforavaluethatislessthanorequaltoits
ownvalueandpickuparelatedvalueordataonthesamerowor
columnofthetable.
templateͲspecialdocumentthatprovideslayout,formatting,and
otherparticularsforagiventypeofdocument.
termͲtotalextentofthelifeofaloan.
textͲalsocalledstringsorstringdata;textͲtypeinformationthatis
alphanumericandnotusedincalculations.
textcolorͲcolorofthecharactersasopposedtoanybackgroundcolor.
tickmarksͲmarksplacedalongthexͲandyͲaxesandgridlinesofa
charttoindicatevalues.
titleͲmaindescriptivenameatthetopofareport,spreadsheet,or
document.
TotalLineͲalineonareportthatcontainsasum,average,maximum,
minimumofacolumnofvalues.
31
ComputerApplicationsHandbookͲcontinued
Index
ABS3,27,29
absolutereference28
ACOS27
ACOSH27
ADDRESS2,11,12,14Ͳ18,20,18,19,
27,28,30
alignment28,29,31
ampersand28
AND1Ͳ4,2Ͳ13,16Ͳ20,22Ͳ31
apostrophe21
areachart28
AREAS4,23,27
argument28
arithmeticoperator28
ascendingorder28
ASIN27
ASINH27
ATAN3,27
ATAN227
ATANH27
attentionline18,19
attribute28
AVEDEV27
AVERAGE27,29Ͳ31
AVERAGEA27
barchart28
baseline28
blankline9,28,29
blankrow28,29
block2,9,12Ͳ16,18Ͳ20,28Ͳ30
blockletter12,13,16
body2,6Ͳ8,10,11,18Ͳ20
border28
bullet28
businessreport8
cable3
calculatedfield28
capitalization5,26
categorylabel28
CEILING27
CELL2,27Ͳ31
celladdress28
cellreference28,30
centerjustification22
centertab28
CHAR18,25,27Ͳ31
chart4,5,24Ͳ26,28Ͳ31
CHOOSE3,27
CLEAR5,27
clipart28
clipboard28
CODE27,28
colon18Ͳ20,30
COLUMN22,26Ͳ31
columnchart28
COLUMNS22,27,28,31
COMBIN27,28
comma11,16,18Ͳ21,28,30
companyname16,18,19
complexIF28
complimentaryclose2,4,10,11,13,
15,16,18Ͳ20,25
complimentaryclosing18
compoundIF28,29
computer1Ͳ3,2,3,10,22,23,25,
28Ͳ30
CONCATENATE27,28
concatenation28
32
condition4
conductingacontest3,4
CONFIDENCE27
Constitution3,2,5
contest2Ͳ4,2Ͳ5,10,23Ͳ26
copynotation10,18,19,22
CORREL27
COS3,27
COSH27
COUNT4,5,26,27
COUNTA27
COUNTBLANK27
COUNTIF27
criteria26,28Ͳ31
data3,2,4,5,9,10,20,22,23,25,
28Ͳ31
database2,30
datapoint28
dataseries28
database3,2,5,22,23,28Ͳ31
DATE3,4,2,10Ͳ15,17Ͳ19,22,27
DATE:10
DATEVALUE27
DAY27
DAY36027
DB2,27
DDB27
decimaltab28
decisionbox29
default28
DEGREES27
descendingorder29,30
designview29
DEVSQ27
DOLLAR27,28
dotleader29
dotleadertab29
electricalcapacity2
embeddedIF29
emptyrecord28,29
emptyrow28
enclosurenotation10,18,19,22
enumeration20
equipment2Ͳ4,23,24
equipmentmalfunction3,24
equipmentproblem3
error4,5,25Ͳ27
ERROR.TYPE27
EVEN22,24,25,27,29,30
EXACT25,27
EXP3,27
explodingpieslice29
expression3,28,29
FACT27
field2Ͳ4,28Ͳ30
fieldname29
fieldproperties29
file4,3,29,30
filter29,30
FIND3,27,30
FISHER27
FISHERINV27
FIXED27
FLOOR27
font9,29
fontsize29
fontstyle29
footer5,29,30
footnote6,9,29
FORECAST27
format9,11,14,15,18,20,28,29
formula3,28Ͳ31
freezepane29,30
freezetitle29,30
FREQUENCY27
FROM:10
fulljustification22
function3,21,28Ͳ30
FV27
GAMMALN27
GEOMEAN27
GETPIVOTDATA27
Glossary28
GROWTH27
hangingindent29
hardpage29
HARMEAN27
header5,29,30
heading5,7Ͳ9,12,17,22,29,30
HLOOKUP27
HOUR27
HYPERLINK27
IF2Ͳ4,3Ͳ8,12,13,16Ͳ19,23Ͳ29
indent6,9,20,29
INDEX27,32
INDIRECT27
INFO2,27
Informational27
input2,29
insideaddress2,12,16Ͳ19,18,19
INT27
INTERCEPT27
interest29,30
interestrate29,30
IPMT27
IRR27
ISBLANK27
ISERR27
ISERROR27
ISLOGICAL27
ISNA27
ISNONTEXT27
ISNUMBER27
ISPMT27
ISREF27
ISTEXT27
justification22
keyboard2,3,23,30
KURT27
label24,28Ͳ31
landscape29,30
LARGE4,2,23,27,28
LEFT4,6Ͳ23,27Ͳ29,31
leftjustification22
lefttab29
leftͲboundreport7
legend29
LEN27
letterparts18
linechart30
linespacing26,30
LINEST27
LN27
locktitle30
LOG27
LOG1027
LOGEST27
Logical27
longquote6
LOOKUP27,30,31
Lookup&Reference27
lookuptable30
lookupvalue30,31
LOWER7Ͳ9,11,16,19,21,27
mailmerge30
mailability5,25,26
mailingnotation18,19
malfunction3,3,4,24
MATCH27
Math&Trigonometric27
MAX27
MAXA27
MDETERM27
MEDIAN27
memo2,10,17
memorandumformat11
MicrosoftOffice3,2,23
MID27
MIN27
MINA27
MINUTE3Ͳ5,23,24,26,27
MINVERSE27
MIRR27
mixedpunctuation12,13,18Ͳ20
MMULT27
MOD27
MODE27
modifiedblockletter13
MONTH27
N3,4,2Ͳ7,11Ͳ16,18,19,22Ͳ31
NA3Ͳ5,11,12,14Ͳ16,18,19,22,25,
27Ͳ29,31
NOT2Ͳ4,2Ͳ6,8Ͳ11,14,15,17Ͳ31
notation10,18,19,22
NPER27
NPV27
ODD27,29,30
OFFSET27
openpunctuation19,20
operationbox30
OR2Ͳ4,2Ͳ5,9Ͳ31
orientation29,30
output3,2,3,24,28Ͳ30
pagebreak29,30
pagefooter30
paragraphheading7Ͳ9
payment30
PEARSON27
PERCENTILE27
PERCENTRANK27
period3Ͳ5,7Ͳ9,20,21,23,26
periodicpayment30
PERMUT27
personalͲbusinessletter14,15,18
PI27,30,31
piechart29,30
PMT3,27
pointsize30
POISSON27
portrait29,30
postscript18,19,22
POWER27
PPMT27
principal30
ComputerApplicationsHandbookͲcontinued
printmerge30
printer3,3,4,23,24,30
printermalfunction3,3,4,24
printout2Ͳ5,23Ͳ26
PROB2,4,3,4,24,26,27
PRODUCT27
PROPER27
punctuation2,5,12Ͳ16,18Ͳ20,26
PV27
QUARTILE27
query29,30
quotation6,9,19
RADIANS27
RAND27
range28,30,31
rangeofcells28,30
rangereference30
RANK27
RATE3,4,2,16,24,25,27Ͳ30
record28Ͳ30
referenceinitials4,10,15,18,19,25
relativecellreference30
REPLACE3,27
report4Ͳ9,26,28Ͳ31
REPT27
RIGHT5Ͳ8,10Ͳ16,18,21Ͳ25,27,28,
30,31
rightjustification22
righttab30
ROMAN27
ROUND27,28
ROUNDDOWN27
ROUNDUP27
ROW26Ͳ31
ROWS27Ͳ29,31
RSQ27
ruler25
salutation2,10,11,13,16,18Ͳ20
save4,4,23,24
scale30,31
scenario30
scoring2,4,5,23
SEARCH2,27,30,31
SECOND4,6Ͳ8,12,17,20,26,27,29,
30
secondpage4,6Ͳ8,12,17
sender'sname4,18,25
sender'stitle18,19
series28,30,31
shading29,30
shortquote6
sideheading7,8
SIGN25,27,28
simplifiedletter16,18,19
simplifiedmemorandum11,19
SIN4,12Ͳ14,27
SINH27
SKEW27
SLN27
SLOPE27
SMALL27,30
software2,18,23,25
sort25,30
spacing2,8,10,18,24,26,30
spreadsheet3,2,5,22,23,28Ͳ31
SQRT27
standardplacement22
STANDARDIZE27
Statistical27
STDEV27
yͲaxisseries31
STDEVA27
yͲaxistitle31
STDEVP27
zͲaxis31
STDEVPA27
STEYX27
string28Ͳ31
subheading30
subjectline11,16,18,19,22
SUBJECT:10,18,19
SUBSTITUTE5,25,27,31
subtitle6Ͳ8,29,30
SUBTOTAL27
SUM27Ͳ31
SUMIF27
SUMPRODUCT27
SUMSQ27
SUMX2MY227
SUMX2PY227
SUMXMY227
switchingdevice3
SYD27
T2Ͳ5,2Ͳ16,18Ͳ20,22Ͳ31
tab3Ͳ5,2,5,10,20,22,23,28Ͳ31
tabstop28Ͳ30
table4,5,22,29Ͳ31
TABLES2Ͳ5,12,18Ͳ23,27Ͳ31
TAN3,27
TANH27
TDIST27
template2,4,24,25,31
term28,31
test3,4,2Ͳ5,22Ͳ27
Text3,7,9,27Ͳ31
textcolor31
tie2,2,5,23Ͳ26
tiebreaker2,2,5,23,24,26
TIME3,4,2Ͳ5,21,23,24,27
title6Ͳ8,11,16,18,19,29Ͳ31
TO:10
TRANSPOSE21,27
TREND27
TRIMMEAN27
TRUNC27
TYPE2,5,6,10,14,15,22,23,27Ͳ31
typo4,5,26
unboundreport6,7
UPPER6Ͳ9,11,16,18,19,23,24,27
VALUE27Ͳ31
VAR27
VARA27
variableplacement22
VARP27
VARPA27
VDB27
verification2,4,5,26
verticalalignment31
VLOOKUP27
warmup4
WEIBULL27
wildcard31
wizard29,31
wordprocessing3,2,29
wordwrap31
writer'sname18,19
writer'stitle19
xͲaxis28,30,31
xͲaxislabel31
xͲaxisseries31
YEAR3,4,27
yͲaxis30,31
yͲaxislabel31
33