Safety and Risk Management Information and Requirements for
University of Maine’s Projects for Peace Applicants
All students who plan to apply for UMaine’s Davis Foundation Projects for Peace award
must be aware of safety issues as projects are planned. A Health and Safety plan is
required, at the time of application, for all applicants. This plan is considered in the
selection process.
o If your project location is within the United States, please complete a Health and
Safety Plan and submit this with your application.
o If your project location is abroad you must first determine if your destination is on
the US Department of State’s Travel Warning or Alert list.
Travel Warnings and Alerts:
The US Department of State monitors travel conditions for all US citizens abroad and issues
Travel Warnings and Travel Alerts specific to each country or region. Reasons for travel warning
may include civil war, intense violence or crime, terrorist attacks and unstable governments. You
must learn about any specific travel warnings and alerts given. Travel to these locations may
affect your ability to obtain medical or other assistance in the event of an emergency..
You can find the US Department of State’s Travel Warning or Travel Alert list at
http://travel.state.gov/content/passports/en/alertswarnings.html.

If your project location is abroad and is NOT on the US Department of
State’s Travel Warning list, you must learn about your travel destination and
submit a Health and Safety Plan with your application. If your destination is on
the Travel ALERT list, please indicate this in your plan and make appropriate
arrangements for your health and safety.
Learn about your destination country:
The State Department’s Office of American Citizens Services and Crisis Management (ACS)
administers the Consular Information Program, which will inform you about conditions abroad
that may affect your safety and security. This information will help you plan for your project.
Read your Country Specific Information at:
http://travel.state.gov/content/passports/en/country.html
You must also consult the Country Road Travel Reports available through the Association of
Safe International Road Travel (ASIRT) in preparation for your time abroad. http://asirt.org/
Submit a clearly articulated Health and Safety Plan with your application.

If your project location is abroad AND your travel destination is ON the US
Department of State’s Travel Warning list, you must not only learn about your
destination country (see above) and submit a Safety plan at the time of
application, you must also write a letter to the Office of Risk Management
articulating your plan and giving further details of your plan (See instructions).
The University of Maine discourages all student travel associated with UMaine activity to
countries on the US Department of State (US DOS) Travel Warning List. However, Projects for
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Peace awardees who plan to travel within countries under travel warning may be allowed to
travel to those countries under certain circumstances and if certain criteria are met.
If you are planning to submit a Projects for Peace application to a Travel warning
destination you must seek special approval.
Please submit a request letter to the University of Maine System’s Office of Risk Manager,
Adam Green at the time of application.
FAX (207) 947-7556
adam.green@maine.edu
and cc the letter to Claire Sullivan at claires@maine.edu.
The information in the letter is similar to information found on your Health and Safety form, but
should be more detailed and clearly articulated.
The letter must include:
a copy of the Projects for Peace application
an itinerary that includes the destinations within the country;
an explanation of how you will travel within the country;
an explanation of how safe and sanitary meals will be ensured and an explanation of your health
and physical injury/accident safety plans;
an explanation of where you will be staying within the country and how you have determined
that your housing is safe; include information on where your housing is located in relation to
your project site;
explain your access to communication (i.e., phone and internet access);
and previous academic courses (including language) or experiences that you have had that might
prepare you for this experience (include others who will be with you, such as translators);
The UMS Office of Risk Management will inform students if their petition has been
approved, denied, or if further information is needed.
o If your project is approved and selected by UMaine’s Committee and the Davis
Foundation, you must obtain appropriate insurance (with associated fees), submit further,
detailed information, and all necessary safety and risk management forms. You may seek
budgetary approval for inclusion of associated fees on your Projects for Peace
application. See Recipient Travel Planning sheet for further information.
Contact Adam Green, Risk Manager, University of Maine System
for a University of Maine System Travel Abroad Release and Assumption of Risk form,
information on Travel Warnings as well as for information on insurance coverage/confirmation
and associated fees: (207) 621-3462
ADDITIONAL INFORMATION:
University of Maine System Risk Management
What should I do if I am traveling out of the country?
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University of Maine
Davis Foundation Projects for Peace
Health and Safety Planning Form
This form must be completed by all UMaine Projects for Peace applicants. Completed forms are
due at the time of application. You may add additional information and attach it to this form.
Name: ______________________________
Student ID number: __________________
Where is your Projects for Peace site location? ________________________
Is this country under US Department of State’s Travel Warning or Travel Alert?
Travel Warning? YES NO
Travel Alert? YES NO
If travel abroad, read your Country Specific Information at
http://travel.state.gov/content/passports/en/country.html
HOUSING, MEALS, and TRANSPORTATION
Housing (select all that apply) Hotel [ ]
Hostel [ ]
Home Stay [ ]
Other: __________________________
Address/website (if known):
How will you vet your housing for safety (i.e., fire safety, relative safety of neighborhood,
security of belongings?) What are your backup plans if you need to secure alternate
accommodation upon or after your arrival?
Where is your housing in relation to the project site?
LOCAL TRANSPORTATION
How will you travel safely within the country?
You must consult the Country Road Travel Reports available through the Association of Safe International Road
Travel (ASIRT) in preparation for your time abroad. http://asirt.org/
MEALS
How will safe and sanitary meals be ensured?
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RISK MANAGEMENT PLANNING: Describe how you will address and prepare for the
following areas of potential risk:
AREA OF POTENTIAL RISK
PREVENTATIVE SAFETY
PLANNING
Illness/Physical Injury
Access to Communication
Natural Disasters
Political Instability
Petty Crime/Criminal
Violence
Access to Financial
Resources
Sexual Harassment/Assault
Other
PLEASE ATTACH PROPOSED ITINERARY
EMERGENCY SUPPORT
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Based on a Colgate University form.
University of Maine
Davis Foundation Projects for Peace
Recipients Travel Planning
If your project is selected by the Davis Foundation and UMaine Selection Committee you will
be REQUIRED to submit:
 University of Maine System Travel Abroad Release of Assumption of Risk Form
 Proof of Insurance
 Copy of Passport (ID page) (Read more about U.S. passport requirements)
 Copy of Driver’s license (see Driving Abroad, if planning to drive)
 Copy of itinerary
 Housing information/confirmation
 Copy of airline ticket and land/sea transportation information
 Enroll in Smart Traveler Enrollment Program (STEP) and provide confirmation
 Health and Safety Plan: Embassy/Consulate information; emergency, personal safety
(i.e., know the equivalent 911 number in your country), handling money and belongings,
communication, health plan (i.e., know where to find medical help, be sure you are
properly insured), Confirmation of any needed vaccinations and prescriptions (check if
any new vaccinations are required)
Credit card information and Traveler’s checks serial numbers should be left with a family
member or close friend, along with copies of the above information. Make sure you also have all
needed information and documents on your person as you travel.
It is imperative that you learn about the local laws and customs. You are required to read
“Country Specific Information” at: http://travel.state.gov/content/passports/en/country.html
Helpful Travel Information as you plan your Project
Traveler’s Checklist
http://travel.state.gov/content/passports/en/go/checklist.html
Applying for a Passport
http://travel.state.gov/content/passports/en/country.html
Locate the embassy of your foreign destination
Health and Safety
Find a Doctor/Hospital Abroad and Information on getting help in Medical emergencies
View ALL information about Your Health Abroad
You can read more about what the Department of State can and can’t do for you in an emergency
here.
http://travel.state.gov/content/passports/en/emergencies.html
The U.S. Centers for Disease Control (CDC) and the World Health Organization (WHO) can
provide you their recommendations for vaccinations and other travel health precautions for your
trip abroad.