Introduction to Environmental Management Systems
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Introduction to Environmental Management Systems Nicolas Souroup www.groundworkebs.co.uk Outline of the Presentation BS 8555 and the Acorn Inspection Scheme The Six Phases of BS 8555 Undertaking a Baseline Assessment Supply Chains and EMSs Use of Environmental Performance Indicators Practical Benefits of Acorn in Practice Questions and Answers • • • • • • • What is an EMS ? What is an Environmental Management System ? EMS = Environmental Management System – Working Environmental Policy – Sets out objectives and targets to continually improve environmental performance – Like a Quality or H&S management system – Provides: • Structure for managing your • Control company’s • Consistency environmental performance Current systems recognised by Defra • ISO 14001 – Over 7,000 certificates in the UK • EMAS – Over 4,000 registered organisations in Europe ­ 71 organisations in the UK • BS 8555 – Over 300 in the UK Core Elements of an EMS Plan Planning: • environmental aspects • legal requirements • other requirements • objectives & targets & programme environmental policy Act management review Do Check Monitoring & corrective action: • monitoring & measurement • evaluation of compliance • nonconformity, corrective & preventive action • control of records • internal audit Implementation & operations: • resources, roles, responsibility & authority • competence, training & awareness • communication • documentation • control of documents • operational control • emergency preparedness & response BS 8555 and the IEMA Acorn Inspection Scheme Key Elements of BS 8555 • Staged approach to EMS • Logical & systematic • Implementation can proceed at a pace complimentary to other pressures • Helps develop relationships between suppliers and customers • Promotes performance­based management • Can lead to ISO 14001 and/or EMAS Key Elements of BS 8555 • Incorporates ISO14031 – environmental performance evaluation and uses indicators • Practical to organisations of all sizes and sectors • Enables efficient allocation of resources • 6 Phases broken down into stages • Each stage profile provides a guide to achieving stage BS8555 – The Six Phases ISO 14001 Certification Phase 6 EMS Acknowledgement EMAS Registration Phase 5 Checking, Audit & Review Phase 4 Implementation & Operation of the EMS Phase 3 Developing objectives, targets & programmes Phase 2 Identifying & ensuring compliance with legal and other requirements Phase 1 Commitment & Establishing the Baseline BS8555 Phase 1 Gaining and Maintaining Management Commitment Developing a Draft Environmental Policy Develop Environmental Indicators Phase 1 AUDIT Developing an initial draft EMS Implementation Plan Initiation of continual improvement Training & awareness & the initiation of culture change Baseline Assessment BS8555 Phase 2 Identifying “Other Requirements” Checking Compliance Ongoing Compliance Developing Compliance Indicators Phase 2 AUDIT Continual improvement Training, awareness & culture change Identifying Relevant Legal Requirements BS8555 Phase 3 Evaluation of Environmental Aspects & Impacts Developing Objectives and Targets Establishing Indicators for EPE Developing Operational Control Procedures Launching the Policy, Objectives, Targets & Indicators Phase 3 AUDIT Continual improvement Training, awareness & culture change Finalising the Environmental Policy Developing the EMP BS8555 Phase 4 Stage 6: Developing indicators for the EMS Stage 5: Reviewing & testing emergency preparedness & response Stage 2: Training, awareness & competence, plans & records Stage 3: Establishing & maintaining formal communications Stage 4: Documentation & record keeping Continual improvement Training, awareness & culture change Stage 1: Finalise management structure & responsibilities BS8555 Phase 5 Stage 1: Stage 2: Correcting Establishing audit programmes non­conformances & taking preventative action Management review Stage 4 Stage 5: Improving environmental performance Improving the EMS Stage 1: Phase 6 Preparing for external ISO14001 assessment Continual improvement Training, awareness & culture change Stage 3: Stage Profiles Stage Headings broken down by: • • • • • • • Why When Who How Suggested inputs Typical outputs Achievement Criteria Stage Heading Why When Developing Objectives & Targets Phase 3 Stage 3 Objectives and targets developed to support the broad aims stated in the environmental policy, will form a central part of the EMS. They need to be related to the most significant aspects. Objectives and targets will provide a clear focus for EMS activity and also provide milestones against which to track and benchmark performance. The setting of objectives and targets to support policy aims and commitments is also a requirement of ISO14001. Once significant aspects and/or impacts have been identified and the environmental policy finalised. Who The EMS implementation team, key parties, and top management. · Identify the broad aims stated in the environmental policy. How Additional Support Tools Suggested Inputs Typical Outputs · Identify factors which have the greatest influence over the performance of the organisation in relation to these aims including the list of significant aspects developed in Stage 3.1. Establish objectives to improve performance against policy objectives and the most significant aspects as identified. Establish detailed targets, where feasible, to directly support the achievement of each objective. ISO14001 and ISO14004. Finalised environmental policy. Information from Phases 1 and 2, and Stage 3.1. A range of objectives and targets for the organisation which support the broad aims stated in the environmental policy, and the continual improvement in environmental performance linked to the most significant aspects. Stage Profiles Acorn Achievement Criteria 3.3.a) Documented objectives and targets appropriate to the scale and nature of the organisation, its policy commitments, and its significant aspects (or impacts). % Achieved Completed The Acorn Implementation Tracker BS8555 – The Six Phases ISO 14001 Certification Phase 6 EMS Acknowledgement EMAS Registration Phase 5 Checking, Audit & Review Phase 4 Implementation & Operation of the EMS Phase 3 Developing objectives, targets & programmes Phase 2 Identifying & ensuring compliance with legal and other requirements Phase 1 Commitment & Establishing the Baseline BS8555 Phase 1 Gaining and Maintaining Management Commitment Developing a Draft Environmental Policy Develop Environmental Indicators Phase 1 AUDIT Developing an initial draft EMS Implementation Plan Initiation of continual improvement Training & awareness & the initiation of culture change Baseline Assessment Baseline Assessment Typical Outputs • Site Plan • General scope of EMS • List of likely significant environmental aspects and associated impacts • List of key legal requirements • Identification of initial opportunities Baseline Assessment Achievement Criteria • Information showing most likely significant environmental aspects of the business • Information about key legal requirements • Information regarding the site, the history of the site, and any environmental implications. Undertaking a Baseline Assessment Split into groups and discuss: • What you would include in your baseline assessment ? • How you would go about undertaking your baseline assessment ? • How you would evidence your baseline assessment ? Getting Started Eco­Mapping High Risk Emissions to air Land Contamination Generation of waste Discharges to water Use of natural resources Interaction Process Flow Inputs Outputs Labour Heat Water Effluent Electricity Raw Materials Gas/Oil Fuel PROCESS Noise Waste Air Emissions Product to customer Supply chain pressure BS 8555 & Supply Chains • Allows you to differentiate between different groups and types of suppliers and specify the phase that they need to achieve by risk. • Allows you to specify environmental performance criteria. • Allows you demonstrate that your suppliers are improving their environmental performance. Use of Indicators • Acorn introduces indicators to track environmental performance against objectives and targets, and customer and legal requirements. Similarly, indicators are used to track progress against the implementation of the system. • Indicators are developed using the ISO14031 criteria Validation of environmental data Client sets indicators Supplier monitors performance Independent 3rd party validation Inspector produces report Client reports environmental performance of supply chain Examples of indicators • kWh of electricity/tonne of product • tonnes of packaging supplied (material specific) • heavy metal content in product • percentage of FSC wood supplied • VOC content of coating materials • recycled product content • tonnes of waste recycled The Acorn Register Benefits of BS 8555/Acorn • Spreads the cost • Evaluation of progress • National recognition through inspection to the IEMA Acorn scheme • External audits lead to greater customer satisfaction • Value added Clear Channel Outdoor • Leading supplier of bus shelters and street furniture to local authorities • Company has a firm commitment to minimise the environmental impact of the maintenance of its 28,500 shelters and 65,000 advertising sites. • Employ 800 staff in 20 sites • Operations involve the use of 380 LCV, 160 cars and 3 motorbikes Clear Channel Outdoor Reasons for implementing environmental management system: • • • • Customer requirements Reduced Environmental Risk Environmental Compliance Commercial benefits Clear Channel Outdoor Benefits from implementing BS 8555 so far: • Reduced waste to Landfill • Compliance with legislation • Better monitoring and control of activities • All staff have been supportive and have encouraged us to do more Clear Channel Outdoor Improvements undertaken so far: • Conversion of the fleet to run on LPG • Improved recycling of different waste materials • Use of low solvent paints • Use of energy efficient lighting for advertising displays • Investment in new lighting controls • Solar powered bus­shelters Clear Channel Outdoor Spin offs and Achievements • Fuel savings of approximately £100K per annum • Reduced road tax and exemptions from the congestion charge (£18,000) • High success rate of tendering new contracts Clear Channel Outdoor Reasons for pursuing the BS8555 route: • Opportunity to demonstrate environmental performance through the phased approach • Verification methodology • Acorn support materials • Long­term aspiration to implement BS 8555 throughout all the sites Trinity Mirror plc • Largest newspaper publisher in the UK • Operates more than 500 media brands including 240 local and regional newspapers and 5 national newspapers • Nine print sites across England, Scotland and Wales • Employ 11,000 staff • Certified to ISO9001:2000 • 100th organisation to achieve Acorn Trinity Mirror plc Reasons for implementing environmental management system: • • • • • Client pressure Shareholders Reporting requirements Cost reduction Environmental Compliance Trinity Mirror plc Reporting requirements: • • • • CCL agreements VOC monitoring Packaging Regulations Recycled newsprint % Chose Acorn verification methodology Trinity Mirror plc Achievements in 2005: • Reduced CO2 emissions in tonnes 5.1% through energy saving measures • Awarded accreditation under the Institute's Energy Efficiency Accreditation Scheme • Reduced VOC emissions by 54% by introducing water based inks, plant improvements & process changes • Recycled 15% of all general waste arising (target was 12%) Trinity Mirror plc Achievements in 2005: • 83% total supply of newsprint was from recycled fibre or fibre from certified forests (target was 75%) • Surveyed suppliers on on timber sourcing in 2005 Newsprint from recycled fibre or fibre from certified forests 84 82 80 78 76 74 72 70 Target Actual Trinity Mirror plc This has led to further questions on the provenance of timber sourcing data, adoption of certification schemes, traceability, and policies on sustainable forestry. Trinity Mirror plc Reasons for pursuing the BS8555 route: • Compliance at an early stage • Control of hazardous waste • Clear route for implementing ISO14001 • Tracker software • Phased approach • Simplicity • Useful MPIs and reporting tools • Largest independent contract caterer in the UK • 320 Contracts • 129 Million Turnover • 3,500 Staff • National Coverage • Owner Managed • International public relations company. • Has offices in Stockholm, London, Hong Kong, Beijing, New York and San Francisco. • Now working towards Phase 3 for its London office employing 60 members of staff. • It’s key priority is to reduce travel related CO2 emissions by maximising the use of video conferencing. • Other priorities are based on improving the environmental performance of the office and minimising the impact of publications. Groundwork • UK’s leading environmental regeneration charity • Over 50 trusts in England, Northern Ireland and Wales • Largest employer of landscape architects in the UK • Runs community, education, employment and business programmes. Groundwork • Over 27 out 50 trusts have now formerly achieved BS 8555. • 4 trusts have ISO14001:2004. • Groundwork UK is now implementing BS 8555 within all of its operational units. Acorn Inspection • UKAS accredited inspection bodies e.g. NQA • Ensure client meets all appropriate stage profiles and achievement criteria in Phase (s) • If inspection to Phase 2 or above, previous criteria in previous phases must be met • Any nonconformity must be resolved within 3 months • CANNOT issue certificate if organisation is not in compliance with environmental laws and regulation Summary • EMS can reap business & environmental benefits • BS 8555 manageable step by step approach applicable to all • Acorn offers 3rd party independent verification of KPIs • Acorn offers an online register of suppliers • ISO14001 certificates growing rapidly worldwide • There is help and support available! Syllabus: Elements covered by BS8555 training course: • Day 1: Commitment & Establishing the Baseline • Day 2: Identifying & ensuring compliance with legal, customer & market requirements • Day 3: Developing objectives, targets & programmes In addition, the business will receive three on­site visits. Delegates will be required to undertake homework between the training sessions. Outcomes for your company: Company Environmental Policy Register of Environmental Legislation Baseline assessment of your site and activities Register of aspects and impacts Environmental performance indicators Environmental programmes Assigned roles and responsibilities Opportunity to seek external certification to Phase 3 by a third party • • • • • • • • Cost: • Cost – Funded through Richmond Council (normally £700 per delegate) • Certification – external ­ (approx. £680) • Training Dates: 22nd April, 20th May, & 24th June ne • Timings: 9:30 to 16:30 • Location: Richmond • Materials: Comprehensive delegate Pack Thank you Any Questions?
