MINISTRY OF EDUCATION AND TRAINING
FPT UNIVERSITY
Capstone Project Document
[Wrong e-mail sending prevention system]
<Hades Group>
Nguyễn Thị Thu Hiền - 00431
Lại Hồng Anh - 00454
Group Trần Ngọc Hoàng - 00365
Members Hồ Thanh Luân - 00301
Nguyễn Văn Sáng - 00452
Tống Duy Sỹ - 00398
Supervisor Trần Bình Dương
Ext Supervisor
Capstone
Project code
- Hanoi, September 2011 -
Table of Contents
1. Introduction ........................................................................................................................................... 3 2. Literature Review .................................................................................................................................. 3 2.1 3. Overview of exciting applications .................................................................................................... 3 About our project .................................................................................................................................. 5 3.1 Solutions ........................................................................................................................................... 6 3.2 Implementation Environment ........................................................................................................... 6 3.3 Estimate of market demand ............................................................................................................... 6 4. Reference .............................................................................................................................................. 7 1. Introduction
Nowadays, Communication via e-mails has become popular all over the world.
Because of these following advantages of using email: easy, fast, inexpensive, easy to
filter, secure and reliable, etc. Almost every individual has at least a mailbox. People use
email to exchange a lot of information in their life, from the messages for a chatting to
important contacts or even secret information.
Sending e-mail to an unwanted address is a problem that arises easily when users
exchange email every day. This problem can lead to serious effects such as reveal
confidential information. The system which blocks user sending email to wrong address
is not commonly used.
Therefore, our team wants to develop system which can recognize and notify user
whether an e-mail is going to be sent to a wrong receiver. Moreover, Outlook is a popular
personal mailbox software, so we decide to built our product as a plug-in on Outlook.
From the features we provide in our application, we believe that the result of our
project will contribute to disseminate similar systems and reduce risk for trading
activities in business and life.
2. Literature Review
Currently there are a little software or applications research on this issue. The most
prominent is probably Gmail’s “Don’t forget Bob” and “Got the wrong Bob”
applications.
2.1
Overview of exciting applications
Gmail’s “Don’t forget Bob” and “Got the wrong Bob” applications analyse
receiver’s email adress to make automatically suggestions which based on the groups of
people that user usually sending e-mail.
The Don't forget Bob feature suggests recipients for your e-mail while you
compose the message. The feature suggests people you might want to include based on
your most contacted groups of people. The feature kicks in when you enter at least two
recipients.
For example, if you regularly e-mail your mother, father, and sister together, then
the next time you start composing a message to your parents; Gmail will suggest you add
your sister, too. A similar example works for work-related groups. Once you click on a
suggested name, that person will get added to your e-mail.
The Got the wrong Bob? Feature can be a life-saver and spare you some
embarrassment. Again, the feature is based on groups of people you e-mail most often, so
Gmail will try to figure out if you have accidentally included the wrong person in the
recipients list (before it's too late).
For example, if you usually e-mail a group of friends, and one of them has a
similar name as your boss (and you typed it in by mistake), Gmail will warn you that you
might be making a mistake. This feature, like Don't forget Bob, kicks in when you add
more than two people to your recipients list.
Achievement of existing application
Gmail’s “Don’t forget Bob” and “Got the wrong Bob” applications helps user
ensure that they are emailing to right and enough people.
Limitation of existing application
Gmail’s “Don’t forget Bob” and “Got the wrong Bob” applications will work only
if user is emailing more than two people.
3. About our project
The basic methodology in Wrong e-mail sending prevention system extracts the
personal style from email’s contents; classify the group of received email in personal
style and using methodology such as: Time distance, Content trace, Group link, Receiver
matching.
Strengths: extracting the personal style from email’s contents of personal style as
a feature to distinguish groups of subjects for each email sent. This point has the potential
to help the group complete the registration inventions.
Weaknesses: this is new problem, the group never actually starts to
solve. References is rare, because this is new problem in world-class.
Opportunities: The problem is new in the world-class, so the result obtained in
the potential can be apply in the world wide.
Risks: The problem is not solved at the world-class, it means this is so difficult
and requires great efforts of the project team.
3.1
Solutions
Approach method that use sign to realize the personal style from email’s contents
is one of methods will be apply for prototype. To achieve the highest efficiency,
prototype will use all resource possible such as: sender, receiver, email sending, contents,
history information, etc. and using many analysis methods.
Method "Time distance" may consider factors:
- Contact the nearest time.
- Frequency of contact.
- The number of contact.
Method "Content trace" may consider the following factors:
- Compare the contents of current email with the content in the past.
- Elements of time.
Method "Receiver matching" may consider factors:
- Determine information about receiver from email: comparison with
receiver’s profile.
Methods "Group Link" may consider the following factors:
- Identify the group that receiver on.
- Groups that receiver do not belong.
3.2
Implementation Environment
We choose to build a plug-in for Outlook because of Outlook is popular
personal mailbox software. Prototype runs on personal computers will help
security content for users’ email.
3.3
Estimate of market demand
Products of the project can be used directly in the exchange email activities
of the units in FPT; and can range widely deployed in the world because of the
demand for email transactions.
4. Reference
The solutions is referenced from the project of FPT Technology Research Institute
http://ftri.fpt.edu.vn/wp-content/uploads/2011/06/C-2011-06-FSOFT-01.pdf