NAME OF THE AGENCY
POSITION DESCRIPTION
POSITION DETAILS
Division:
Position Title:
Business Unit:
Classification/ Grade:
Position No.:
Reports to:
Location:
Positions reporting to this position:
Accounts Payable
TBC
None
Primary Purpose of the Position
Undertake a range of accounts payable duties, including processing of all payments to vendors and suppliers, maintaining
accounts payable systems, and providing advice on accounts payable issues to management and staff across the
Department/Agency as required.
Organisational Culture Capabilities
Organisational culture capabilities are fundamental to the achievement of the State Plan and apply to all roles across the
sector. The selection process will ascertain your compliance with these capabilities. In performing this role, you are expected
to demonstrate the 5 culture capabilities at the following levels:
Capability:
Level
Capability:
Level
Capability:
Level
Customer Focus
2
Teamwork
2
Cultural Awareness
2
Taking Ownership
2
Building Strategic
Partnerships
1
The following selection criteria form a specific part of the selection process. Candidates for this role must address each of these
items specifically in their application.
SELECTION CRITERIA - CAPABILITIES (Maximum of 8 selection criteria)
All selection criteria listed in the first column below are specific to this role, and must be addressed by applicants for this
position.
1. Communication

Utilises Written Communication Effectively: Level 2
Listens, interprets and conveys
information in a clear and accurate
manner, provides timely delivery
of information and selects the
most appropriate method of
communication.

Communicates Verbally: Level 2

Influences and Negotiates: Level 1
2. Analytical Thinking and
Problem Solving

Undertakes Analysis: Level 2

Solves Problems: Level 2
Identifies and analyses situations
and/or issues, considers options,
develops solutions, and decides
on, implements and monitors
appropriate solutions.

Demonstrates a Systems Perspective: Level 2

Uses Initiative and Innovation: Level 2

Thinks Strategically: Level 1
3. Technology

Uses Computer Systems: Level 2
Operates computer hardware and
software, departmental systems
and electronic systems effectively.

Uses Electronic Systems: Level 2
4. Technical Leadership

Knows Role and Organisation: Level 2
Applies and improves specialised
technical knowledge, skills and
judgment to achieve outcomes.

Technical/Occupational/Professional Knowledge: Level 2

Develops and Maintains Capabilities: Level 2

Applies Technical/Professional Expertise: Level 1
SELECTION CRITERIA – ADDITIONAL
5.

6.

7.

8.

Key Challenges and Influences

Ensuring that all payments are processed accurately and within agreed timeframes.

Maintaining and reconciling the accounts payable system to ensure it balances correctly.
Key Outcomes/Accountabilities

Coordinate the prompt and accurate processing of all accounts due for payment, in line with relevant
Departmental/Agency requirements, policies and procedures.

Provide accounts payable and purchase order advice and information to staff across the Department/Agency in addition
to vendors and suppliers as required.

Maintain the accounts payable system, including records of payments, vendor and supplier details, and other relevant
information to ensure that it is up to date and accurate.

Follow all accounts payable policies and procedures, including obtaining relevant authorisations for payments from
managers.

Reconcile the accounts payable system and allocate expenses paid to relevant budget or project.

Summarise payments under headings prescribed by accounting policy and arrange for the drawing of cheques or other
forms of payment as required.
CERTIFICATION
.................................................
Chief Executive
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Date:
.................................................
Occupant:
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Date:
.................................................
Executive Director
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Date: