JO-CARROLL DEPOT LRA BOARD OF DIRECTORS
MEETING MINUTES
AUGUST 3, 2011
I. CALL TO ORDER:
Chairman Bill McFadden called the board meeting
to order at 3:00 p.m. on Wednesday, August 3, 2011 at the Jo-Carroll
Depot LRA Conference Room, 3651 Crim Dr., Suite 1, Savanna, Illinois.
II. ROLL CALL was answered as follows: Present - Don Crawford, Paul
Hartman, Bill McFadden, Bill McCormick, Bill Robinson, Ron Smith and
Bill Wright. Present: 7 Ayes: 7. Nays: 0. Absent – Steve Keeffer.
1. LRA staff present: Mara Roche and Jan Davis.
Absent:
Guests present:
None.
III. PLEDGE OF ALLEGIANCE was recited.
Chairman Bill McFadden welcomed Bill McCormick from Carroll County to
the Board, filling the vacancy due to the resignation of Ed Olds.
IV. AGENDA ADDITIONS
A motion to accept the verbal resignation of Ed Olds from the LRA
Board and committees was made by Paul Hartman, seconded by Bill
Wright.
The motion carried by voice vote.
Chairman Bill McFadden asked if Bill McCormick would accept the
vacancies in the Finance/Personnel and Economic Development
Committees left by Ed Olds.
Mr. McCormick agreed to do so. Ed Olds
was the Chairman of the Finance/Personnel Committee as well.
Mr. Bill
Wright will assume the position of Chairman of that committee.
Chairman McFadden stated that Ed Olds was the Vice-President of the
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Board and entertained nominations for Vice-President.
nominated Mr. Bill Wright.
nomination.
Crawford.
Paul Hartman
Bill Wright respectfully declined the
Bill Wright nominated Mr. Bill Robinson; seconded by Don
Hearing no other nominations, a motion to close the
nominations was made by Paul Hartman, seconded by Ron Smith.
motion carried by voice vote.
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By unanimous decision, Bill Robinson was
elected Vice-President.
V. CONSENT AGENDA
A. Minutes of Board Meeting July 6, 2011
B. CD transfers approved by Finance Committee, if any.
C. Bills over $2,500 approved by Finance Committee, if any.
A motion to approve the consent agenda was made by Don Crawford,
seconded by Paul Hartman.
The motion carried by voice vote.
Ole Pace (RVPR) arrived at 3:04 p.m.
VI. EXECUTIVE SESSION
A motion to enter Closed Session at 3:04 p.m. as permitted for the
following under:
5 ILCS 120/2 (c)(1) for: the appointment, employment,
compensation,
discipline, performance or dismissal of specific
employees of the public
body or legal counsel for the public body,
including hearing testimony on a
complaint lodged against an
employee of the public body or against legal
counsel for the public
body to determine its validity, and
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5 ILCS 120/2 (c)(6).
property
The setting of a price for sale or lease of
owned by the public body
was made by Bill Wright, seconded by Paul Hartman.
The motion
carried by role call vote as follows: Don Crawford, Paul Hartman, Bill
McFadden, Bill McCormick, Bill Robinson, Ron Smith and Bill Wright
Ayes: 7; Nays: 0.
Guests were excused.
A motion to return to open session at 3:40 p.m. was made by Paul
Hartman, seconded by Ron Smith. The motion carried by roll call vote
as follows: Don Crawford, Paul Hartman, Bill McFadden, Bill
McCormick, Bill Robinson, Ron Smith and Bill Wright.
Ayes: 7, Nays:
0.
Guest Ole Pace (RVPR) returned.
A motion to accept with regret the resignation of Jan Davis, LRA
Bookkeeper/Secretary, and to post the position for 40 hours/week was
made by Bill Wright, seconded by Bill Robinson.
The motion carried
by voice vote.
VII. OLD BUSINESS
A. Committee Reports
1. Finance/Personnel Committee
Finance/Personnel Committee member Bill Wright
reported on the meeting held on Tuesday, July 19, 2011 at 9:00 a.m.
Bill Wright also reported that he met with Mara Roche to discuss her
evaluation including her goals for 2011 and for the upcoming year of
2012.
a. Update of Outstanding Invoices – Water/Sewer
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b. CD Transfers – CD #27041 currently held at the
Milledgeville State Bank matured on August 1, 2011, approximate value
$137,594. Rate request letters were sent out and results were reviewed
by the Board.
A motion to direct staff to contact Savanna-Thomson State Bank for
information on their checking account rates and requirements; authority
is given to Bill Wright once information is obtained to choose
Savanna-Thomson State Bank’s checking account or Milledgeville State
Bank’s
6-month CD was made by Bill Wright, seconded by Paul
Hartman. The motion carried by voice vote.
c. Bills over $2,500 – none
d. Designated depositories
A motion to recognize and accept the following financial institutions
as the designated depositories of LRA funds:
Apple River State Bank,
Citizens State Bank,
Dupaco Community Credit Union,
East Dubuque Savings Bank,
Exchange State Bank,
First Community Bank of Galena,
First Savanna Savings Bank,
First State Bank,
Galena State Bank & Trust,
Metrobank,
Milledgeville State Bank,
Mt. Carroll Banking Center,
Savanna-Thomson State Bank,
The National Bank,
US Bank,
Apple River, Elizabeth, Hanover, Scales Mound;
Warren
Stockton
Galena
East Dubuque
Lanark
Galena
Savanna
Shannon; Lake Carroll
Galena
Mt. Carroll
Milledgeville
Mt. Carroll, (branch of Pearl City Bank)
Mt. Carroll, Savanna, Thomson
Chadwick, Mt. Carroll, Savanna.
Galena
was made by Bill Wright, seconded by Paul Hartman.
The motion
carried by voice vote.
e. Sewer credit
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A motion to give a credit of $569.75 to A&B Holdings for the excess
sewer charges on their 1st quarter 2011 water/sewer invoice was made
by Bill Wright, seconded by Paul Hartman.
The motion carried by
voice vote.
Paul Hartman noted that as we are currently working on our water policy,
Savanna has a policy for “unknown water loss”.
He will get a copy of
the policy to Mara Roche as she will be reviewing water/sewer policies
from the surrounding communities.
f. LRA office location
A motion to move the LRA office from building 255 to building 252
was made by Bill Wright, seconded by Bill Robinson.
The motion
carried by voice vote.
g. Copier/Fax – Jan Davis gave an update on our fax
machine; since the last storm, it is not operating at all.
She presented a
quote from SBM for a new fax machine. The Board discussed the
quote, and decided to shop the office supply stores for a better price.
A motion to approve the purchase of a fax machine was made by
Paul Hartman, seconded by Bill Robinson.
The motion carried by
voice vote.
The copier contract was also discussed.
2. Infrastructure Committee
a. Water/Sewer long range plan - Committee Chairman
Ron Smith reported that the letters written by Attorney Phil Jensen were
released to the US Congressmen today. He also gave updates on two
UMRI Port Authority meetings that he attended and reported that their
next meeting is September 14 at 8:00 a.m. here at the Depot.
been in contact with Tim Brandt of Utilities, Inc. as well.
He has
Ron Smith also
recognized the letter from Riverport Railroad, LLC that is included in the
packets.
Executive Director Mara Roche presented articles regarding
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setting aside monies for the counties in the event of any future lawsuits.
Another LRA tried to do this; the result was that the Army moved to
recoup those monies.
b. Review Capital Improvement projects
1. Water Tower and Well 107 – Ron Smith gave
an update on his conversations with Colonel Turner and Tom Lederle
regarding financial assistance on these projects.
Executive Director Mara
Roche reported further on the legislative side of these issues that she
has been appointed to Interagency Military Base Support and Economic
Development Committee (IMBSEDC) out of the IL Lieutenant Governor’s
office.
Their next meeting is August 11, 2011 from 11am – 3pm which
she can participate in by teleconference. She reported on her
conversations with the Senior Policy Advisor who has indicated that they
would be interested in helping our BRAC in any way they can.
Board
members Bill McFadden and Ron Smith indicated that they would like to
participate in the teleconference.
Ron Smith reported that he and Bill
McFadden are setting up a meeting with Rod Fritz (Carroll County Chair)
to give him an update since the May 26, 2011 meeting.
2. Well 260 repairs – warranty work
A motion to authorize Peerless Service Co. to pull the Well 260 pump
for repairs was made by Ron Smith, seconded by Bill Robinson.
The
motion carried by voice vote.
3. Economic Development Committee
a. Sale or Lease of Property – Committee Chairman
Don Crawford reported on the meeting held on July 19, 2011.
A motion to approve the right of first refusal to SolRwind Corporation
of Clinton, Iowa for the 6.5 acres at $3,500/acre with 10% down, in
parcel 3A for one year.
If they get their financing and purchase the
property, their deposit will be applied to the purchase price was made
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by Don Crawford, seconded by Bill Robinson.
The motion carried by
voice vote.
VII. NEW BUSINESS
A.
Bills over $2,500 received since committee met –
1. Ritchie Excavating Service, Inc., $4,080 for repairs to
water line breaks past Building 55 in the 50 Series and the water line
break near Rescar.
2. Willett Hofmann & Associates, Inc., $2,595.60 for water
tower site inspection, verification of conditions, and preparation of
specifications.
A motion to approve payment of a bill from Ritchie Excavating Service,
Inc. in the amount of $4,080.00 and a bill from Willett Hofmann &
Associates, Inc. in the amount of $2,595.60 was made by Bill Wright,
seconded by Paul Hartman.
B.
The motion carried by voice vote.
Sale or lease of property
C. Staff Reports
1. Executive Director
a. Report / issues update
1. Building 222 – Mara Roche reported that
Building 222 has collapsed since the last storm.
She has asked for
estimates for removal, in case we decide to have it removed. Further
research will be done by contacting Mooring and the Fire Department.
b. Correspondence 1. Letter of commitment from JCE re: natural
gas – Mara Roche reported that she met with Jo-Carroll Energy and
presented their letter of commitment regarding a possible partnership to
bring natural gas to Savanna Depot Park.
Meetings with Blackhawk Hills
and our tenants are being scheduled.
2. Carroll County resolution re: water/sewer –
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Mara Roche presented a resolution that was passed by the Carroll
County Board regarding the water/sewer systems here at the Depot.
3. Letter of intent to iFiber –
Mara Roche gave an update on her meetings with iFiber and Blackhawk
Hills regarding the loop that is going through the counties, the bill of sale
from the Army for the fiber, and a draft of a letter of intent from us to
iFiber.
A motion to approve the letter of intent to iFiber was made by Paul
Hartman, seconded by Bill Robinson.
The motion carried by voice
vote.
c. Property Transfers – Of the 2,947 total acres to be
transferred from the Army, to date we have received 1,043 acres, which
is 35%.
We have not received a parcel of property since 2008.
1,043 acres, we have transferred 738, which is 71%.
Of the
The majority of
the property that we have not received is under contract.
We did not
receive any property this month, nor did we transfer any property to
anyone. We are to receive 4 parcels from the Army this November; one
of which will go to Riverport Railroad, near the roundhouse. Two will be
roads; the access road coming in and the old access road. One is a
small portion behind the barracks which will allow us to finally transfer to
Washington Township and the additional acreage to L&M Environmental.
d. Employment reports – Employee numbers for the
month of July were 57; last month was 62.
Last year’s figures are not
available.
2. Bookkeeper
a. Bank account balances/funds on hand - As of
August 2, 2011 the grand total of LRA money is $1,685,863.64.
b. Cash Flow – July cash flow was as follows:
$2,146.54 income, $15,892.21 expenses indicating a difference of
$13,745.67.
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c. Budget Update – Eight months into the budget year,
revenue was $75,931.66 with $107,508 budgeted, and expenditures were
$154,165.65 with $821,995 budgeted.
D. Board of Directors Report
1. Foreign Trade Zone #271 – Mr. Don Crawford had nothing
to
report.
2. Jo-Carroll Enterprise Zone – Mr. Don Crawford had nothing
to
report.
3. Other director’s reports
a. Memo from Board member Hartman re: water/sewer
-
Paul Hartman presented his memo and the Board discussed the
issues raised.
A motion to table Paul Hartman’s memo was made by Don Crawford,
seconded by Paul Hartman.
The motion carried by voice vote.
E. Attorney’s Report
1. Recommendations – None.
F. Other new business – None.
VIII. OTHER REPORTS TO THE BOARD
A.
Commander’s Rep – The Board reviewed the Commander’s
B.
Depot Park Tenants – No report.
C.
UMRI Port Authority – No one present.
D.
US Fish & Wildlife Service – No one present.
E.
Guests – None.
letter.
IX. PUBLIC COMMENTS – None.
X. ADJOURNMENT
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A motion to adjourn was made at 5:35p.m. by Bill Robinson, seconded
by Bill Wright.
The motion carried by voice vote.
__________________________
Jan Davis, LRA Board Secretary
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