Town of Nags Head
Administrative Services PO Box 99 T elephone (252) 441-5508
Nags Head NC 27959 Fax (252) 441-4680 www.townofnagshead.net
M E M O R A N D U M
To:
From:
Date:
Subject:
Mayor and Board of Commissioners
Administrative Services
April 26, 2004
Budget Adjustment #10 for FY 2003-2004
Attached for your consideration is Budget Adjustment #10 that consists of seventeen requests.
General Fund
The first request increases anticipated revenues from FEMA Reimbursement by $4,464 with increases to the general fund department line items for Hurricane Isabel expenditures incurred or expended to date.
Included are transfers to P/W Facilities Maintenance of $4,464 primarily for the emergency berm project.
The second request transfers funds budgeted in CIP this fiscal year for additional rest stops on the multiuse path in the amount of $16,005 with a corresponding increase to P/W Facilities Capital Outlay
Other.
The third request increases anticipated revenues from Facility Fees by $25,000 with a corresponding increase to Contribution to Capital Reserve Fund to transfer facility fees collected during this fiscal year to the Capital Reserve Fund for use in subsequent years.
The fourth request increases anticipated use of Appropriated Fund Balance by $581 with a corresponding increase to P/W Facilities Maintenance/Repair Buildings for the initial costs incurred for repairs to the former OBMC building for expenditures incurred or encumbered to date.
The fifth request increases anticipated revenues from Land Transfer revenues by $15,140 with a corresponding increase in Planning to provide funding for overtime and contracted services for an additional building inspector due to storm related workload and position vacancies. Included are increases to Overtime in the amount of $7,909, to FICA in the amount of $605, to Retirement in the amount of $389, to 401K in the amount of $237, and to Contracted Services in the amount of $6,000.
The sixth request allocates Career Development funds of $908 from Administrative Services to various general fund departments for the training and travel costs incurred this fiscal year. Included are transfers to P/W Administration of $127, to Police of $391, to Animal Control of $304, and to Fire of $86.
The seventh request transfers $6,773 from Contingency to Planning Salaries and related benefits to fund the leave payout due to personnel turnover.

The eighth request transfers funds within Governing Body in the amount of $1,500 from Travel to
Contracted Services to provide sufficient funding for the remaining fiscal year primarily for the costs of taping monthly and mid-month Board meetings for broadcast.
The ninth request transfers $1,000 within Administration from Telephone to Dues & Subscriptions to provide sufficient funding for the remainder of the fiscal year.
The tenth request transfers $1,607 from Administrative Services Maintenance/Repair - Computers to
Planning Other Supplies for the purchase a replacement printer.
The eleventh request transfers $3,000 within Administrative Services to Department Supplies to provide sufficient funding for the remainder of the fiscal year.
The twelfth request transfers funds in the amount of $2,500 within P/W Sanitation from Contracted
Services to Department Supplies to provide sufficient funding for the remainder of the fiscal year.
The thirteenth request transfers $2,000 within Police from Salaries – FT to Salaries – PT to fund temporary staffing of a position vacancy until filled.
Water Fund
The fourteenth request transfers $1,921 within Water Administration from Bad Debt to Lease/Purchase
Principal and Interest in the amounts of $1,856 and $65, respectively, to fund the second year of debt service on computer workstations purchased in the water fund during last fiscal year. This debt payment was originally funded in the general fund, however, the workstations were subsequently assigned to water fund users.
The fifteenth request increases anticipated revenues from Septic Loan Repayments in the amount of
$10,000 with a corresponding increase in the Septic Health department Septic Loans to fund additional septic loans for the remainder of the fiscal year.
The sixteenth request transfers $16,648 from Water Fund CIP to Water Operations and Fresh Pond L/P
Principal in the amounts of $10,821 and $5827, respectively, for the initial year of debt service for the purchase of SCADA system, radio system, and process instrument upgrades.
The seventeenth request transfers $1,615 within Water Distribution from Advertising to
Maintenance/Repair Other to provide sufficient funding for the remainder of the fiscal year.
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TOWN OF NAGS HEAD
BUDGET ORDINANCE
FISCAL YEAR 2003-04
BE IT ORDAINED by the Board of Commissioners of the Town of Nags Head, North Carolina, meeting in session this the 5th day of May 2004, that the budget ordinance adopted on June 18, 2003, effective July 1, 2003, as amended August 6, 2003,
3.
2.
1.
September 3, 2003, October 1, 2003, November 5, 2003, December 3, 2003, January 7, 2004, and February 4, 2004, March 3,
2004, and April 7, 2004, is hereby further amended to read as follows:
SECTION 1, GENERAL FUND
Taxes
Revenues Anticipated
Current Year Ad Valorem Taxes
Prior Year Taxes
Penalties and Interest
Sales Tax (1/2%) (40)
Sales Tax (1/2%) (42)
Sales Tax (1/2%) (44)
Local Option Sales Tax (1%)
Occupancy Tax
Land Transfer Tax
$ 3,350,316
15,000
10,000
176,543
170,713
215,787
877,045
1,552,514
696,040
TOTAL TAXES
LICENSES & PERMITS
$ 7,063,958
Privilege Licenses
Beach Driving Permits
Building Permits
CAMA Permits
Review Fees
$ 86,500
12,500
325,000
10,000
55,000
150 Automobile Licenses
TOTAL LICENSE & PERMITS $ 489,150
INTERGOVERNMENTAL REVENUES
Federal:
State:
FEMA Reimbursement
Utility Franchise Tax
Telecommunications Tax
Beer and Wine Tax
State Street Aid Allocation
Court Fees
Wellness Grant
NC CJIN Grant
NCLM Grants
GHSP Grants
NC Forest Service Grant
$ 6,029,849
240,000
30,000
10,000
121,375
5,000
1,750
6,839
3,500
27,580
26,000
Local:
Contributions from Water Fund
Contributions from Other Governments
Contributions from Capital Reserve Fund
OBVB Grant – Hollowell Street Access
500,000
132,356
468,039
9,000
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4.
TOTAL INTERGOVERNMENTAL
MISCELLANEOUS REVENUES
Investment Earnings
Sale of Fixed Assets
ABC Distributions
Mixed Drink Surcharge
Dumpster Sales
Automated Cart Sales
Facilities Fees
Rents (YMCA pass-through)
Pond Island Street Assessment
Loan Proceeds
All Other Revenues
TOTAL MISCELLANEOUS REVENUES
APPROPRIATION - FUND BALANCE
TOTAL GENERAL FUND REVENUES
Expenditures Authorized by Department
Governing Body
Special Projects
Administration
Legal Services
Administrative Services
Planning and Development
Public Works - Administration
Maintenance Garage
Facilities Maintenance
Sanitation
Solid Waste Disposal
State Street Aid
Police
Drug Forfeiture
Animal Control
Fire
Fire(Volunteers)
Ocean Rescue
Transfer to Capital Reserve Fund
Contingency
Capital Improvements Plan
TOTAL GENERAL FUND EXPENDITURES
Charges for Utilities
Water Sales to Regional System
Taps/Connection Fees
Reconnection Fees
Interest on Investment
SECTION II, WATER FUND
Revenues Anticipated
4
$ 7,611,288
$ 210,000
23,000
11,000
50,000
27,070
34,400
125,000
803,820
1,498
439,435
52,902
$ 1,778,125
$ 1,060,144
$ 18,002,665
$ 298,274
803,820
374,050
52,950
1,522,490
814,888
958,745
225,672
6,938,386
1,233,353
587,327
15,000
1,928,745
454
75,200
1,255,979
50,172
614,715
222,874
0
29,571
$18,002,665
$2,083,132
84,435
40,000
10,000
30,000

Rents
Penalties and Interest
Septic Loan Repayments
FEMA Reimbursement
Miscellaneous Revenues
Loan Proceeds
Appropriated Retained Earnings
TOTAL WATER FUND REVENUES
Expenditures Authorized
Administration
Septic Health
Operations
Fresh Pond
Distribution
Contribution to General Fund
Contingency
CIP
TOTAL WATER FUND EXPENDITURES
SECTION III, NAGS HEAD LEASING CORPORATION
Revenues Anticipated
TOTAL NAGS HEAD LEASING REVENUES
Expenditures Authorized
TOTAL NAGS HEAD LEASING EXPENDITURES
SECTION IV, CAPITAL RESERVE FUND
Contribution from General Fund
Appropriations/Admin. FF
Appropriations/Fire. FF
Appropriations/Police FF
Appropriations/Sanitation FF
Revenues Anticipated
Appropriations/Recreation FF
Appropriations/Municipal Complex Debt
Appropriations/Erosion Abatement
Appropriations/SNH Fire/Police Facility
Appropriations/TWEACR
TOTAL CAPITAL RESERVE FUND REVENUES
Expenditures Authorized
Contributions to General Fund
Repayment of Interfund Debt to General Fund
Contributions to Fund Balance
5
63,262
25,000
20,000
34,193
3,450
1,380,494
398,593
$ 4,172,559
$ 104,994
416,627
2,373,184
275,550
467,848
500,000
34,156
200
$ 4,172,559
$ 0
$ 0
$ 100,000
62,010
40,592
54,408
50,999
42,000
66,526
30,000
115,000
311
$ 561,846
$ 421,254
40,592
100,000

TOTAL CAPITAL RESERVE FUND EXPENDITURES
TOTAL BUDGET FISCAL YEAR 2003-2004
$ 561,846
$ 22,737,070
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SECTION V, TAX RATE ESTABLISHED
A tax rate of Thirty-seven and eight-tenths ($.378) cents per hundred dollar valuation is hereby levied on all real estate and personal property in the Town of Nags Head as of January 1, 2003. The estimated valuation of said property is Eight Hundred
Ninety Nine Million, Eight Hundred Twenty-Four Thousand, and Four Hundred Dollars ($899,824,400). The estimated collection rate of Ninety-Eight and One-Half Percent (98.50%) is based on the collection rate for the Fiscal Year ended June 30, 2002.
SECTION VI, SPECIAL AUTHORIZATION - BUDGET OFFICER
The Budget Officer shall be authorized to reallocate departmental appropriations among the various objects of expenditures as
(s)he believes necessary. Such changes shall be reported to the Finance Officer immediately, and to the Governing Body at the next regular meeting or on the next succeeding monthly budget transfer report.
The Budget Officer shall be authorized to make interdepartmental transfers, in the same fund, not to exceed 10% of the appropriated monies for the department whose allocation is reduced. Notation of all such transfers shall be made to the Board of
Commissioners at the next regular meeting or on the next succeeding monthly budget transfer report.
SECTION VII, RESTRICTION - BUDGET OFFICER
The use of any contingency appropriations shall be accomplished only with prior authorization from the Board of Commissioners.
No salary increases, beyond those set forth in the budget document may be made without Board approval.
The use of appropriations established for Capital Reserve may be accomplished only with the approval of the Board.
Interfund Transfers, not established in the budget document, may be accomplished only with prior authorization from the Board.
SECTION VIII, UTILIZATION OF BUDGET AND BUDGET ORDINANCE
This Ordinance and the Budget Document shall be the basis of the financial plan for the Town of Nags Head, North Carolina
Municipal Government during the 2003-2004 Fiscal Year. The Budget Officer shall administer the Budget and (s)he shall insure that operating officials are provided guidance and sufficient details to implement their appropriate portion of the Budget. The
Accounting Section shall establish records which are in accordance with the Budget and this Ordinance and the appropriate statutes of the State of North Carolina.
ADOPTED THIS 5TH DAY OF MAY , 2004
ROBERT W. MULLER, MAYOR
ATTEST:
Carolyn F. Morris, Town Clerk
Motion to Adopt by Commissioner
Motion Seconded by Commissioner
Vote: Ayes Noes
Recorded in Minute Book , Page
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