Town of Nags Head
PO Box 99
Nags Head NC 27959
www.townofnagshead.net
Administrative Services
T elephone (252) 441-5508
Fax (252) 441-4680
MEMORANDUM
To:
Mayor and Board of Commissioners
From:
Administrative Services
Date:
October 23, 2002
Subject:
Budget Adjustment #5 for FY 2002-2003
Attached for your consideration is Budget Adjustment #5 that consists of twelve requests.
General Fund
The first request increases funding in Governing Body Thanksgiving 2002 in the amount of $435 to fund
the cost of insurance and the permit fee for this year’s events. Insurance is funded by a transfer of
$360 from Administrative Services Insurance expenditure line. The permit fee of $75 is funded by an
increase in anticipated revenues from Permit Fees from the revenue generated to the Town from the
fee.
The second request increases anticipated revenues from Loan Proceeds by $5,716 for the full purchase
cost of replacement computer workstations, software, and memory upgrades with corresponding
increases in the line item Other Supplies – Computer in the affected General Fund Departments including
$3,046 in Governing Body, $645 in Administration, $945 in Administrative Services, $510 in Planning,
$145 in P/W Administration, and $425 in P/W Sanitation. This is part of the funds budgeted in CIP for
the computer workstation upgrade project and in addition to an earlier adjustment of $40,298. The
transfer request for funding for the full amount of the debt service for the project was also previously
approved.
The third request reduces anticipated revenues from the Police Grant in the amount of $4,355 with a
corresponding decrease to the Police Grant expenditure line for the difference between the budgeted
revenues and the actual grant award.
The fourth request reduces anticipated revenues from the DCM Recreation Grant in the amount of
$12,500 with a corresponding decrease in the Planning Grant expenditure line as this project was not
approved for funding by the grantor.
The fifth request transfers funds within several General Fund departments from Salaries Fulltime to
Salaries Career Development to correct a previous budget adjustment allocating career development
funding to salaries and the related benefits. The adjustment should have increased the respective
Salaries Career Development and not Salaries Fulltime. Included are transfers within Administration of
$807, Administrative Services of $2,211, Planning of $3,382, P/W Administration of $803, P/W Facilities
Maintenance of $1,517, Police of $7,039, and Fire of $7,071.
The sixth request allocates Career Development funds of $974 from Administrative Services to various
general fund departments for the training and travel costs incurred this fiscal year. Included are
transfers to Administration of $170, Police of $754, and to Fire of $50.
The seventh request allocates Computer Training funds of $2,250 from Administrative Services to
general fund departments which have incurred computer maintenance costs during the year to date.
Included are $450 to Administration, $450 to Planning, $450 to Public Works Administration, $450 to
Police, and $450 to Fire.
The eighth request increases anticipated Loan Proceeds in the amount of $30,081 with a corresponding
increase to Fire Capital Outlay for the full purchase cost of thermal imaging equipment. In addition, the
initial year of debt service on the purchase in the amount of $11,120 is transferred from CIP to Fire L/P
Principal.
The ninth request transfers $1,925 within the Nags Head Volunteer Fire Department from Training to
Travel to fund actual expenditures incurred this fiscal year to date.
The tenth request increases anticipated Miscellaneous Revenues from the sale of aluminum cans by
$967 with a corresponding increase to P/W Sanitation Part-time Pay in the amount of $897 and related
FICA in the amount of $70 to provide funding for the increase in the hourly rate.
Water Fund
The eleventh request transfers $1,329 within Water Distribution from Salaries Fulltime to Salaries Career
Development to correct an earlier adjustment for allocation of career development funds which should
have been to the Salaries Career Development line and not Salaries Fulltime.
Nags Head Leasing
The twelfth and final adjustment request transfers funds in the amount of $1,360 within Nags Head Leasing
from L/P Interest to Insurance to provide funding for liability insurance for the former catfish farm property.
Funds are available in Interest due to the early payoff of debt on the former Harvey property.
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TOWN OF NAGS HEAD
BUDGET ORDINANCE
FISCAL YEAR 2002-03
BE IT ORDAINED by the Board of Commissioners of the Town of Nags Head, North Carolina, meeting in session this the 6th
day of November 2002, that the budget ordinance as adopted on June 19, 2002, effective July 1, 2002, as amended July 10, 2002,
August 7, 2002, September 4, 2002, and October 2, 2002, is hereby further amended to read as follows:
SECTION 1, GENERAL FUND
Revenues Anticipated
1.
2.
3.
Taxes
Current Year Ad Valorem Taxes
Prior Year Taxes
Penalties and Interest
Intangibles Tax
Sales Tax (1/2%) (40)
Sales Tax (1/2%) (42)
Local Option Sales Tax (1%)
Occupancy Tax
Land Transfer Tax
$ 3,299,235
15,000
10,000
36,000
191,468
189,866
832,669
1,379,674
540,000
TOTAL TAXES
$ 6,493,912
LICENSES & PERMITS
Privilege Licenses
Beach Driving Permits
Building Permits
CAMA Permits
Review Fees
Automobile Licenses
$ 29,000
15,000
250,075
10,000
50,000
150
TOTAL LICENSE & PERMITS
$ 354,225
INTERGOVERNMENTAL REVENUES
Federal:
FEMA Grant
Contributions from Other Governments
$ 40,500
7,500
State:
Utility Franchise Tax
Beer and Wine Tax
State Street Aid Allocation
Court Fees
Inventory Tax
Wellness Grant
NCLM Grants
NCLE Block Grant
CAMA Grant
NC Forest Service Grant
$ 220,000
9,600
127,500
4,000
13,500
1,750
1,500
10,000
150,000
26,000
Local:
Contributions from Water Fund
Contributions from Other Governments
440,000
104,104
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Contributions from Capital Reserve Fund
Contributions from Nags Head Leasing Fund
Contributions from Outer Banks Visitors Bureau
359,517
208,064
15,000
TOTAL INTERGOVERNMENTAL
4.
$ 1,738,535
MISCELLANEOUS REVENUES
Investment Earnings
Sale of Fixed Assets
ABC Distributions
Mixed Drink Surcharge
Dumpster Sales
Automated Cart Sales
Facilities Fees
Pond Island Street Assessment
Loan Proceeds
All Other Revenues
$ 230,000
370,000
11,000
42,500
20,000
23,100
100,000
2,805
390,469
34,548
TOTAL MISCELLANEOUS REVENUES
$1,224,422
APPROPRIATION - FUND BALANCE
$ 551,283
TOTAL GENERAL FUND REVENUES
$ 10,362,377
Expenditures Authorized by Department
Governing Body
Administration
Legal Services
Administrative Services
Planning and Development
Public Works - Administration
Maintenance Garage
Facilities Maintenance
Sanitation
Solid Waste Disposal
State Street Aid
Police
Animal Control
Fire
Fire(Volunteers)
Ocean Rescue
Transfer to Capital Reserve Fund
Transfer to Nags Head Leasing
Contingency
Capital Improvements Plan
$
227,493
357,052
58,000
1,472,456
753,924
301,696
191,960
1,687,620
1,034,961
526,731
0
1,504,951
63,370
1,223,808
54,476
450,229
100,000
24,695
70,000
258,955
TOTAL GENERAL FUND EXPENDITURES
$10,362,377
SECTION II, WATER FUND
Revenues Anticipated
Charges for Utilities
Water Sales to Regional System
Taps/Connection Fees
Reconnection Fees
$1,915,035
67,750
22,981
7,000
4
Interest on Investment
Interest on Interfund
Rents
Penalties and Interest
Contribution CRF
Loan Proceeds
Miscellaneous Revenues
Appropriated Retained Earnings
80,000
6,500
55,000
25,000
50,000
5,665
8,961
135,183
TOTAL WATER FUND REVENUES
$ 2,379,075
Expenditures Authorized
Administration
Septic Health
Operations
Fresh Pond
Distribution
Contribution to General Fund
Contingency
CIP
$
92,160
238,636
1,006,411
131,742
361,164
440,000
35,000
73,962
TOTAL WATER FUND EXPENDITURES
$ 2,379,075
SECTION III, NAGS HEAD LEASING CORPORATION
Revenues Anticipated
Contribution from General Fund
Sale of Fixed Assets
$
24,695
470,564
TOTAL NAGS HEAD LEASING REVENUES
$ 495,259
Expenditures Authorized
Contribution to General Fund
Capital Outlay - Land
Insurance
Debt Payments - Principal
Debt Payments - Interest
$ 208,064
4,204
1,360
262,500
19,131
TOTAL NAGS HEAD LEASING EXPENDITURES
$ 495,259
SECTION IV, CAPITAL RESERVE FUND
Revenues Anticipated
Contribution from General Fund
Appropriations/Admin. FF
Appropriations/Fire. FF
Appropriations/Police FF
Appropriations/Sanitation FF
Appropriations/Recreation FF
Appropriations/Municipal Complex Debt
Appropriations/Water Fund
Appropriations/Undesignated F/B
$ 100,000
31,500
66,526
13,500
41,021
25,000
31,970
50,000
150,000
TOTAL CAPITAL RESERVE FUND REVENUES
$ 509,517
5
Expenditures Authorized
Contributions to General Fund
Contributions to Water Fund
Repayment of Interfund Debt to General Fund
Contributions to Fund Balance
$ 292,991
50,000
66,526
100,000
TOTAL CAPITAL RESERVE FUND EXPENDITURES
$ 509,517
TOTAL BUDGET FISCAL YEAR 2002-2003
$ 13,746,228
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SECTION V, TAX RATE ESTABLISHED
A tax rate of Thirty-seven and eight-tenths ($.378) cents per hundred dollar valuation is hereby levied on all real estate and
personal property in the Town of Nags Head as of January 1, 2002. The estimated valuation of said property is Eight Hundred
Ninety Million, Six Hundred Twenty-Six Thousand, and Ninety-Eight Dollars ($890,626,098). The estimated collection rate of
Ninety-Eight Percent (98.00%) is based on the collection rate for the Fiscal Year ended June 30, 2002.
SECTION VI, SPECIAL AUTHORIZATION - BUDGET OFFICER
The Budget Officer shall be authorized to reallocate departmental appropriations among the various objects of expenditures as
(s)he believes necessary. Such changes shall be reported to the Finance Officer immediately, and to the Governing Body at the
next regular meeting or on the next succeeding monthly budget transfer report.
The Budget Officer shall be authorized to make interdepartmental transfers, in the same fund, not to exceed 10% of the
appropriated monies for the department whose allocation is reduced. Notation of all such transfers shall be made to the Board of
Commissioners at the next regular meeting or on the next succeeding monthly budget transfer report.
SECTION VII, RESTRICTION - BUDGET OFFICER
The use of any contingency appropriations shall be accomplished only with prior authorization from the Board of Commissioners.
No salary increases, beyond those set forth in the budget document may be made without Board approval.
The use of appropriations established for Capital Reserve may be accomplished only with the approval of the Board.
Interfund Transfers, not established in the budget document, may be accomplished only with prior authorization from the Board.
SECTION VIII, UTILIZATION OF BUDGET AND BUDGET ORDINANCE
This Ordinance and the Budget Document shall be the basis of the financial plan for the Town of Nags Head, North Carolina
Municipal Government during the 2002-2003 Fiscal Year. The Budget Officer shall administer the Budget and (s)he shall insure
that operating officials are provided guidance and sufficient details to implement their appropriate portion of the Budget. The
Accounting Section shall establish records which are in accordance with the Budget and this Ordinance and the appropriate
statutes of the State of North Carolina.
ADOPTED THIS 6TH DAY OF NOVEMBER, 2002
__________________________________
ROBERT W. MULLER, MAYOR
ATTEST:
__________________________
Carolyn F. Morris, Town Clerk
Motion to Adopt by Commissioner
Motion Seconded by Commissioner
Vote:
Ayes
Noes
Recorded in Minute Book
, Page
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