This Assignment will give you an understanding of how to
use the table tools in Microsoft Word. The directions are
for use in Microsoft Word 2010 but can be used with 2007
and other earlier versions with some modifications. Step by
step instructions will be given for each of the following
requirements which will give you a general idea of how to
do each task for use in other assignments.
Assignment Requirements:
 In Microsoft Word, use the Table Tools to create a
new calendar for the Month of your birthday in 2013
or 2014: You can’t make one for this month of this
year.
 Use the calendar on your computer to figure out
what day of the week your calendar should start on
and the number of days.
 Include a creative title using WordArt
 Number all the cells; cells that have no numbers
must be deleted
 Include a background picture
 Insert at least 3 clip art pictures or photos in
different dates.
 Research the Internet to find at least 5 holidays
that fall on the month and include them in your
calendar- Shade those cells the same color (Google
Search; Weird holidays)
 Change the line color and the style of your cells
 Make sure your name is on it with Word Art
 Save it to your file on the server as “8th grade
calendar”
Microsoft Word Table Tools - Creating a Calendar
Overview: This assignment will go over, step by step how to create a calendar using the
table tools in Microsoft Word 2010.
1. Open Microsoft Word from the Microsoft Office file folder.
2. Once open, you will need to insert a table that has 7 columns and 6 rows. To do
that click on the table button. This is located on the top left hand side of the tool
bar. Once opened it should look like this.
3. Click on ok and you will them have a table on your word document. At this Point
the row sizes are not set. So you will need to adjust them to the size you want for
your calendar boxes. Your cells will start like the ones below.
4. In order to adjust the sizes, you will need to set the size of you outside border.
This is done by grabbing the bottom outside border and dragging it to the size you
would want for your calendar.
5. The next step is to make all of the cells the same height and width. You can do
this by clicking on the distribute rows and columns buttons. This is found by
clicking on the Layout Tab under the Table Tools. To get access to the table tool
tabs you must first click on the table
At this Point your document should look like this:
6. Now you are ready to start adding things to your Calendar. The first things to add
are the days of the week. In the first cell, you can type in Sunday and going across
add the rest of the days of the week.
7. You also want to have the days centered in their cells. To do this, highlight the
cells that the days are typed in. Then on the Home Tab Click the Center Button.
8. You should also adjust the border for the days of the week cell. This is done by
grabbing the bottom border and moving it up to an appropriate height.
9. Now you can add the dates for your month. Since I am doing December of 2013,
this month starts on a Sunday, so I will start with the box below Sunday and type
the number 1 and then proceed to type the rest of the dates in each box going
across.
10. At the bottom of the calendar you may have several boxes that will not have
numbers. This will vary depending on the month that you are doing. For this
assignment, we need to delete the bottom row of blank cells and the four cells to
the right of. To do this, first highlight the bottom row of cells, then Right click on
the highlighted cells and select Delete Cells, then choose Shift cells left and then
click OK.
For the cells to the right of the 31st you will again highlight and then repeat the process
above to delete them.
11. Now you need to add the Month and Year to the top of your project. To do this
we will use WordArt. To start we need to make some space at the top of the
calendar. To do this you need to grab all of the cells at the same time. Move the
mouse to the top left corner of the calendar. Here you will find a small box with a
plus sign. Left click on the box and hold down the mouse button and move your
calendar down to allow for enough space above in order to insert the month and
year as well as a picture.
12. The next step is to insert WordArt in order to put the Month and Year. For this,
click on the Insert Tab, then then the Word Art Button. Select the style of
lettering you would like to use, click inside the box that opens and then type in
Your Month and Year.
13. Once you have typed in your wording, you can adjust it by clicking on the Format
tab under Drawing Tools. If you click on WordArt Styles you can make several
types of changes. The drop-down buttons also allow you to make many different
types of changes. You can experiment with different styles to find one that works
for you.
14. Once you have your month and year inserted with WordArt you can now insert a
picture to go with your calendar from Clip Art or a personal picture from your
files. To insert Clip Art, click on the Insert Tab, and choose Clip Art. Make sure
you check the box Include Clip Art from Office.com to get more selections. Type
in the search box something relative to your month and click Go. You will get
several selections to choose from. Click on the image that you would like to use.
If you would like to use an image from our own file, from the Insert Tab click
Picture and then choose find the image you want to insert and click on it. It will
then be inserted on you document. You will want to move the image or Clip Art
you choose behind you’re the Text. To do that click on your Image on your
document, select the Format Tab under Picture Tools, select Text Wrapping,
and choose Behind Text.
Here is what your Calendar should look like now with a clip art picture on top and a
personal photo on the bottom
15. If you would like to insert a picture on a specific date such as Christmas here is
what you will need to do. Click on the date that you want to have the clip art or
picture inserted. Then follow the steps to insert a picture or clip art above. This
will change the size of the cell depending on how big the image you insert is. In
order to fix this you will need to resize the image. To resize, grab one of the
corner dots around the photo and move it toward the center of the image until you
reach a size you feel is appropriate.
For this assignment you need to insert at least three pictures on different dates as well as
a background picture. You also need to find at least 5 holidays that fall in your month.
Some holidays are easy such as Christmas. You may not know 5 holidays so you may
need to do some research in order to find holidays that you want to include. You can use
a Google search for “Weird Holiday” to find interesting days throughout the year. You
also need to include your birthday. You can then find pictures for these days to include
on your calendar. For each of these cells you need to change the shading.
16. To change the shading, first highlight the cell you would like to shade, then, right
click on it. In the Pop-up menu, choose borders and shading
On this menu, choose the Shading Tab, and select a Fill Color. Make sure that
the preview area shows the cell the color that you have selected, then click OK.
17. Another requirement is to change the color and style of the lines on your calendar.
To do this, first right click on the little box in the top left hand corner of the cells.
In the pop-up menu, choose Borders and Shading’
In the Border and Shading menu you need to do the following, Choose All
Borders, choose a Style you would like to use, and choose a Color you would
like to use. Make sure that when you make the changes, the borders in the
preview changes. When done, click OK
18. The final step you need to do is to put a border around the entire document. To do
this choose the Page Layout Tab, choose Page Border. In the Pop-up Menu, make
sure you choose the Page Border Tab. Pick a Setting, Style and Color of your
choice.
Now your calendar is complete. Make sure that you have all the requirements before you
submit it for a grade. To submit you will save it to the Server under your file on the U
drive.