Job Description
Graduate Intern - Aldeburgh Young Musicians
Job Title:
Graduate Intern – Aldeburgh Young Musicians
Reporting to:
Head of Aldeburgh Young Musicians
Contract:
full time, fixed term for 11 months (47 weeks) July 2015 –
May 2016
Salary range:
£10,000 - £11,000
Overall Purpose:
To provide administrative support to the Head of Aldeburgh Young Musicians (AYM) and
the AYM Coordinator. Assist with the planning of courses for AYM which will also include
student/artist liaison. There will also be opportunities to work with other internal
departments to help co-ordinate accommodation, venue bookings, technical
requirements, catering and marketing.
Specific Responsibilities
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Act as a main point of contact for AYM, dealing with all public enquiries
Assist with the planning, scheduling and co-ordination of all residential courses
and weekends.
Assist with the booking of all accommodation and catering requirements for each
course and event. Where necessary, assist with ‘get in’s for Artist
accommodation.
Assist with the day to day running of courses, which will include attending
courses and weekend events to ensure that they run smoothly.
Prepare and issue schedules
Assist with artist liaison(including issuing contracts, arranging accommodation
and travel and disseminating information).Collate, produce and distribute all
course information; including: course packs, compile biographies and programme
material, Open House programmes and posters
Act as the main contact for students both during and between courses.
Check FEU applications to make sure that they are compliant with UK work
permit rules.
Use the internal room booking system (Artifax) to book rooms/studios for all
courses. Advise the Head of AYM as soon as possible of any shortfall.
With the guidance of the Head of AYM. find and book venues for auditions
(primarily within East Anglia) and complete all pre and post-audition
administration.
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Arrange for all relevant equipment to be available (the ability to lift heavy items of
equipment is important), looked after and maintained
Assist the Head of AYM with aspects of documentation and evaluation of courses
Manage and maintain the Student Database ensuring that it is up-to-date and
accurate at all times.
Issue agreed complimentary tickets, in conjunction with the Box Office, in
advance of AYM “open sessions”.
Assist colleagues in concert and stage management duties for AYM events
(including instrument movement) at Snape Maltings Concert Hall and other
venues when necessary
Assist with the organisation of (occasional) AYM external events, their schedules
and attendance where necessary
Help to update and co-ordinate the entry of AYM information on the Aldeburgh
Music website
Administer the National Grant Scheme, process applications for grants, in
conjunction with the finance team, and meet Department of Education reporting
requirements.
Liaise with external AYM partners – schools, local county music services,
teachers.
Check the DBS (previously CRB) status of all Artists and Chaperones.
Undertaking any other duties as assigned by the Head which might reasonably
be deemed to be within the status of the job and appropriate to the post.
PERSON SPECIFICATION – Graduate Intern - Aldeburgh Young Musicians
Criterion
Education/qualifications
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Skills/Knowledge
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Ability/Aptitude
Special Requirements
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Essential
Degree, or equivalent qualification, in
Music.
Able to work accurately with excellent
attention to detail.
Confident verbal communication skills –
able to establish good rapport and
working relationships quickly.
High standard of computer literacy –
able to use and create documents in
Word and Excel,and use Access.
Use initiative appropriately
Well organised, able to prioritise
workload effectively to meet strict
deadlines
Reliable
Flexible and willing to learn.
Work well in small team.
Have or be able to obtain enhanced
DBS status.
Have a full clean driving licence
Able to work flexible hours at busy times
– including some weekends.
Desirable
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Previous
administration
experience
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Aldeburgh Young Musicians
Background information
Aldeburgh Music has an international reputation for delivering training and development
for artists at every stage of their career at the very highest level. It attracts performers,
tutors and participants of a high calibre and competition for places is fierce.
Aldeburgh Young Musicians sits within Aldeburgh’s main artist development and
performance programme and is well integrated within the organisation. This ensures
opportunities for feeding into, and using the resources of, Aldeburgh’s other artistic
programmes, including the very best tutors and artists. It is envisaged that several of the
young musicians may one day become part of the Britten–Pears Young Artist
Programme.
Following a number of years of research and development, Aldeburgh Young
Musicians was fully launched in 2008. Aldeburgh Music’s Centre for Advanced Training
(CAT) caters primarily for young people from Cambridgeshire, Norfolk and Suffolk, but
also from further afield.
AYM provides a combination of intensive residential courses, long weekends, mentoring
and performance opportunities to exceptionally talented young musicians. This model
enables students to receive high quality training whilst living at home and continuing to
benefit from, and feed back into, the existing musical activities in their local areas. The
scheme provides a progressive training programme of an equivalent level and quality to
other CATs, existing specialist music boarding schools and junior conservatoires, but is
delivered in a way which is integrated with local provision. Opportunities are also open
to students who already attend one of the National CATs, as Aldeburgh’s model is
unique and can complement and enhance their individual programme of learning
wherever they learn.
Aldeburgh Young Musicians fulfills three roles:
 Co-ordinating knowledge and advice – a signposting role or ‘clearing house’
for potentially talented and exceptionally gifted young people
 Providing specialist residential courses throughout the year (mostly in the
holidays and occasional term-time weekends) for talented musicians
 Giving young people of exceptional musical potential the chance to work with
professional artists.
Aldeburgh Young Musicians works in partnership with a number of leading music
education and performance organisations in the eastern region: the three county music
services of Cambridgeshire, Norfolk and Suffolk, together with specialists Pro Corda, the
Junior Guildhall School of Music & Drama, Britten Sinfonia, and Aldeburgh Music.
Aldeburgh Young Musicians aims to:
 provide improved access for talented young people to specialist training,
connecting them with leading performers and teachers
 create a means of addressing artistic needs, developing inquisitive, creative and
versatile musicians
 reach some of the top talent, raising the standards of Britain’s young musicians
and shaping the musicians of tomorrow as future leaders
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raise ambition in a largely rural part of the UK, so regionally the scheme is also a
pinnacle to which talented young musicians can aspire
Several factors make AYM’s approach towards creative music making distinctive from
other Centres for Advanced Training:
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Each of the young musicians has a tailored Individual Learning Programme (ILP)
– bespoke to their individual needs.
AYM is less about formal teaching and more about a collaborative approach that
encourages experimentation and exploring new ways of working, including
creating new music and in different styles.
The young musicians rub shoulders with professionals, working together as
equals, rather than in a more traditional teacher/student setting. Many of the
professional artists subsequently develop a mentoring relationship, offering
guidance and advice and in some cases, more formalised regular tuition
AYM works with musicians of any musical discipline, offering unique
opportunities and access to non-traditional musical routes
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Summary of Main Terms and Conditions of Contract
Contract:
Full time for 11 months (47 weeks), subject to a 3 month
probationary period and the achievement of an enhanced DBS
check.
Salary:
£10,000 – 11,000.
Annual Leave:
23 days in addition to English bank/public holidays. You will also
be entitled to the days between Christmas and New Year. If
Christmas Eve falls on a working day you will be entitled to that
day off in addition to the above. Hours of work: 35 hours per
week. Normal office hours are 9.30 am – 5.30 pm Monday to
Friday, with an hour for lunch each day. There will also be some
additional weekend and evening work for which Aldeburgh Music
does not make overtime payments, but time off in lieu will, where
possible, be given by the Head of Aldeburgh Young Musicians.
Place of work:
The place of employment will be the offices of the Aldeburgh
Music, Snape Maltings Concert Hall, Snape Bridge, near
Saxmundham and at such other places where Aldeburgh Music
carries on its proper business.
Notice Period:
If the contract ends before the 47th week it will be by 1 week’s
notice during the probationary period and by 4 weeks thereafter,
this applies to both parties..
Equal Opportunities: Aldeburgh Music is an inclusive organisation that celebrates the
diversity of cultures present within today’s society, and is firmly
committed to the principle of equality of opportunity and access.
The policy applies to everyone, whether an employee, a volunteer,
a freelance artist or student, or a member of the audience, without
regard to gender (including gender re-assignment), race, colour,
ethnic or national origin, religion or belief, disability, age, marital or
civil partnership status, family responsibilities or sexual orientation.
Application Procedure
Application is by letter, together with completion of an application form and a copy of your CV
sent to:
Helen Fletcher
HR Manager
Aldeburgh Music
Snape Maltings Concert Hall
Snape
Suffolk IP17 1SP
You may also email the application form to hfletcher@aldeburgh.co.uk. The closing date for
receipt of applications is 0930hrs on Monday 8 June 2015. Interviews will be held on
Tuesday 16 June. Please tell us if you are unavailable on that day.
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