TRUSTS AND FOUNDATIONS MANAGER
JOB DESCRIPTION
Background
Aldeburgh Music is an international performance centre with education and artist development at
its heart. Founded in 1948 by the leading British composer Benjamin Britten, the Aldeburgh
Festival quickly became not only an international music festival but somewhere that the most
talented young and established musicians could be inspired to achieve greater things.
Backed by Arts Council England, following our £16m expansion we aim to make Aldeburgh Music
the national centre of excellence for the development of musicians, providing support to musicians
from age 8 years up to the leading musical figures of the day.
In recent years we completed the largest phase of a major capital expansion, opening the
Hoffmann Building adjacent to Snape Maltings Concert Hall. With its four studios, office space and
social areas, it is a fantastic addition to the creative campus at Snape Maltings. This campus is
unrivalled in the music world – four performance spaces, fifteen smaller studios, extensive ancillary
facilities including offices, and social areas, devoted year-round to nurturing artistic talent of all
ages.
Job Description
Aldeburgh Music’s Fundraising Department is responsible for generating all of the organisation’s
private sector income: trusts and foundations, individual giving, the Friends organisation, corporate
sponsorship and advertising.
This position is focussed on a very important aspect of our arts fundraising.
Responsible to:
Head of External Relations
The job
Aldeburgh Music makes many applications to Trusts and Foundations to achieve an annual basic
target of circa £600k without the inclusion of any additional targets for special projects. The
proposals are varied, interesting and individually tailored to the requirements of every Trust or
Foundation to which we apply.
Working in close liaison with the Proposal Writer, who is solely focussed on working up
applications, this role is centred on the bigger picture of achieving the target, reporting on activity
that has taken place, identifying new funding opportunities and looking after key relationships with
Trusts and Foundations for the breadth of Aldeburgh Music’s activities.
Principal accountabilities
Achieving the Trusts and Foundations target annually
Specific responsibilities
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Researching Trusts and Foundations to find available funds suitable for supporting
Aldeburgh Music’s activity.
Liaising with Heads of Departments to devise appropriate applications that meet the
relevant Trusts and Foundations criteria.
Working with the Proposal Writer to ensure that high-quality applications, including budgets,
are drafted and submitted to meet deadlines.
Tracking bids and when successful, ensuring that projects meet grant conditions, including
appropriate crediting in all our publications, and that evaluation reports are submitted on
time.
Managing Trust and Foundation records on our database, Audience View, and ensuring
that financial information is accurately maintained both on our database and on budget
spreadsheets.
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Nurturing and developing relationships with key Trust and Foundation contacts, including
mailing of our seasonal brochures (four times a year).
Keeping an up-to-date schedule of Trust and Foundation activity and reporting to
colleagues as necessary on the progress of funding applications.
Looking after key Trusts and Foundations contacts when they visit Aldeburgh with particular
emphasis on ‘cultivating’ existing / potential supporters – as required.
- and any other duties assigned by the Head of External Relations, which might reasonably be
deemed to be within the status of the job and appropriate to the post.
Person Specification
Essential
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Knowledge and experience of the Trust and Foundation application procedure
Some knowledge of classical music would be advantageous, along with awareness of the work of
Aldeburgh Music
Excellent administrative skills including the ability to prioritise workload
Sharp attention to detail
A fluent standard of numeracy and computer literacy (Aldeburgh Music uses Microsoft Office
on Windows XP/Windows 7 and the ticketing/database system Audience View - full training will
be given)
High degree of commitment and flexible approach to working hours
Ability to communicate effectively at all levels (a high standard of verbal and written English
required)
Excellent interpersonal skills including the ability to gain the confidence and respect of external
contacts
Ability to work under pressure and to adhere to strict deadlines
Happy to work under own initiative and also as part of a wider fundraising team
Terms and Conditions
This is a full–time appointment to commence from 5th May 2015. There will be a probationary
period of six months, after which there will be a formal assessment and assuming that performance
has been satisfactory, the appointment will be confirmed.
Salary:
£26,000 - £28,000 pro rata. Depending on experience.
Annual Leave:
25 days per annum. Additionally, the two days, the Monday and Tuesday
immediately following the Festival in June, and the days between Christmas
and New Year, over and above the public holiday entitlement. If Christmas
Eve falls on a working day you will be entitled to that day off in addition to
the above.
Hours of Work:
Normal working hours are from 9.30 am to 5.30 pm Monday to Friday
inclusive, including a daily break of up to one hour (minimum 20 minutes) for
lunch. In addition, the demands of the job require some evening and
weekend work during concert series, for which Aldeburgh Music does not
make overtime payments but time off in lieu may be given with agreement
with the Head of Department.
Place of work:
The place of employment will be Aldeburgh Music administrative offices at
Snape Maltings Concert Hall, Snape Bridge, Saxmundham, Suffolk and at
such other places where Aldeburgh Music carries on its proper business.
Elements of this job may be carried out from home.
Travel:
You will be required to travel throughout the region, often in rural and
isolated areas. On these occasions mileage expenses will be reimbursed at
the appropriate rate established by Aldeburgh Music for its permanent
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employees. Car mileage cannot be claimed for journeys between your
home and your normal place of employment. If using your own car, it is your
responsibility to ensure that the car insurance covers the use of the car for
business purposes.
Pension:
Permanent members of staff will be automatically enrolled into Aldeburgh
Music’s non-contributory pension scheme whereby Aldeburgh Music pays
6% of annual salary into a personal pension managed by Standard Life three
months after the start of employment at Aldeburgh Music. All employees
have the option to opt out or join at an earlier date if desired.
Notice Period:
One month’s notice in writing on either side during the probationary period
rising to three months’ once the appointment is confirmed.
Access:
There is car parking at Snape Maltings Concert Hall. The offices at Snape
are accessible to wheelchair users.
Application Procedure
Application is by completion of the enclosed form (a CV may be attached, in addition, if desired)
with a covering letter and should be sent to:
Jane Alexander
Aldeburgh Music
Snape Maltings Concert Hall
Snape
Saxmundham
Suffolk IP17 1SP
You may also apply on line: jalexander@aldeburgh.co.uk
The closing date for receipt of applications is 20 March 2015
Initial interviews will be held the week beginning 30 March. Please let us know in your covering
letter if there are any days that week you are unavailable.
KL/JA/2015
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