Minutes of the Annual General Meeting of Warwick East State School P&C Association
Tuesday 17th March 2015
Meeting Opened: 5.14pm
Present: Tracey Shatte, Madonna Dwan, Cheri O’Neill, Connie Ready, Judy McIlroy, Mark
Pierce, Brett Atkinson, Sharon Nicholson, Marina Clarke, Tracey Mekitarian, Gabi Laws.
Apologies: Sharon Jamieson, Fiona Butler, Alicia McMillan, Christine Saville
Welcome: Cheri O’Neill declared the meeting open, welcomed and thanked everyone for
attending.
Confirmation of Minutes of the Previous Meeting: Tracey Shatte moved that the Minutes of
the 2014 AGM be adopted as true and correct. 2nd Cheri O’Neill. All in favour – CARRIED.
Business arising from the previous minutes: Nil
Treasurer’s Report: Madonna Dwan presented the Treasurer’s Report. Madonna moved
that the report be accepted. 2nd Sharon Nicholson. All in Favour – CARRIED.
President’s Report: Cheri O’Neill discussed the events for the year, fundraising events,
grants, donations, other items. She said that she has enjoyed her time in the position and
will not be standing for re-election. (Copy attached)
All Memberships Lapse:
Accept Membership Register: The secretary moved a motion to accept all membership
renewals and new memberships into the committee. All in favour – CARRIED.
Marina Clarke declared ALL POSITIONS VACANT and CALLED FOR NOMINEES.
POSITION
CANDIDATE
NOMINATED
BY
SECONDED
BY
PRESIDENT
Mark Pierce
Cheri O’Neill
PRESIDENT
Brett
Atkinson
Cheri O’Neill
SECRETARY
Tracey
Shatte
Cheri O’Neill
Judy McIlroy
Accepted
Elected
unopposed
TREASURER
Madonna
Dwan
Tracey
Shatte
Cheri O’Neill
Accepted
Elected
unopposed
VICEPRESIDENT
Judy McIlroy
Tracey
Shatte
UNIFORM
CONVENOR
Sharon
Jamieson
and Tammy
Alder
Tracey
Shatte
OUTCOME OF
NOMINATION
FINAL
OUTCOME
Declined
Declined
To be
considered
TUCKSHOP
CONVENOR
Sharon
Nicholson
and Christine
Saville
The position of president and vice-president have not yet been filled. It is
hope they will be filled at the next general meeting.
Auditors: After a brief discussion a motion was moved. MOTION – Madonna Dwan
nominated BNW Accountants, 2nd Tracey Shatte. All in Favour – CARRIED.
General Business
Student Protection Risk Management Strategy: Tracey Shatte presented a copy of the
Warwick East State School P&C Association Student Protection Risk Management Strategy
2014 for perusal and discussion. A copy of this document will be made available on the
WESS website. MOTION – Tracey Shatte moves that the Warwick East State School P&C
Association Student Protection Risk Management Strategy 2015 be endorsed by the P&C.
2nd Cheri O’Neill. All in Favour – CARRIED.
Constitutional Changes: There only change to be made to the constitution from 2014 is the
quorum number. This change was discussed and it was decided to change the quorum
number from 7 to 5. MOTION – Tracey Shatte moved that the Warwick East State School
P&C Association Constitution 2015 be adopted by the P&C. 2nd Marina Clarke. All in Favour
– CARRIED. A copy of the new constitution will be made available for perusal on the WESS
website.
Sports Support: After a brief discussion the following motion was put forward. MOTION Tracey Shatte moves that we continue with financial support to a sporting student as per
last year, as follows: $50 in a Darling Downs Team and if travelling up to or greater than
500km, $100 and that a student in State Team selected to attend a National Title can be
funded to $400 this can be supplemented via fundraising. 2nd Judy McIlroy. All in Favour –
CARRIED.
School Photos: After a brief discussion a motion was moved. MOTION – Cheri O’Neill
moved that the P&C accept Brian Dittman of Naturalite Studios to be school photographer
for 2015. 2nd Madonna Dwan. All in Favour – CARRIED.
Meeting Dates for 2015: Meetings will be held every third Tuesday of the month 21st April,
19th May, 16th June, 21st July, 18th August, 15th September, 20th October, 17th November, (1st
December?).
Next AGM: This will be decided at the final meeting of the year.
Meeting Times: Meetings are to start at 5pm and finish by 6:30pm.
Meeting Closed: 5:38pm
Page Total: 2
Reports Attached: Two
___________________________________________________________________________
__________________– President
Tracey Shatte - Secretary