North West Leicestershire District Council:
Asphalt and Tarmac repairs: Invitation to Quote
1.
Background
North West Leicestershire District Council is seeking a qualified contractor to undertake both the repair and partial replacement of a
number of public footpaths/common areas within the district. The work will predominately revolve around asphalt and concrete work,
although it will also entail the replacement of damaged slabs, as well as possibly some block paving.
2.
Outputs and Deliverables
005003r
Macadam works:
Renew Macadam, break out up to 145mm,remove spoil, fill soft spots, level and compact bottom, fill in layers,75mm stone, 50mm
base macadam,20mm wearing course, including all labour.
001501r
Edging-precast concrete:
Excavate, remove spoil, backfill, level compact excavations lay concrete bed 200mmx100mm,lay 50mmx152mm pcc edging, straight
or curved, haunch to both side, point, formwork, make good.
007005r
Flag: lift and re-bed, single pcc paving
Lift any size in situ pre cast flag, compact hard core to soft spots and re-bed existing flag on 25mm bed of mortar (1:4) ,point up all
joints.
001303r
Channel Re-bed NE 250mmx125mm
Re-bed pcc channel , take up channel and haunching, remove spoil, clean up existing bed, clean, re-lay up to 250mmx125 pcc
channel, haunch both sides, pointing, formwork and make good.
003003r
Path: Excavate lay ne 100mm concrete bed
Excavate 250mm below finished level, remove spoil, level and compact bottoms, 150mm hardcore bed, blind, ne 100mm concrete
trowelled smooth, dish to gullies and the like and all formwork.
007009r
Flag: renew single pcc paving
Lift remnants of existing50mm standard size pcc paving flag, remove spoil. Fill and compact hardcore to soft spots, lay new flag on
25mm mortar(1:4), point up joints and all labours.
009005r
Paving: Renew brick paving, take up and remove spoil fill and compact hardcore to soft spots and lay new paving on 25mm bed of
mortar (1:4) or 50mm sand bed, all pointing, boarding, and labours.
Excavation and Earth works rates deemed to include:
1. Clearing all site vegetation, lifting turf for preservation, storing, maintaining and subsequently preparing ground, relaying and
application of any weed killer.
2. Grubbing up vegetation, roots, unchartered drains and services, etc, that may be encountered.
3. Working in or next to existing buildings.
4. Working next to public footpaths, roads and the like.
5. Working next to or around existing services, maintaining and protecting as required.
6. Levelling and compacting formation level, back filling and compacting selected material and disposal of all surplus excavated
material from site.
7. Excavating by hand or mechanical means, no additional cost will be entertained if it is found that the proposed method is
impractical.
8. Multiple handling of excavated material.
9. Breaking up any material encountered including concrete, brickwork, stonework or rock.
10. Earthwork support, including everything necessary to accommodate formwork, brickwork, rendering, tanking or similar work,
including additional excavation, earthwork support, backfilling and disposal.
11. Allowances for working space as necessary to uphold the sides of the excavations.
12. Blinding surfaces of hardcore beds and filling to excavations with approved fine material.
13. Disposal of ground and surface water, including by pumping if necessary.
14. Temporary barriers, watching and lighting.
15.
The service provider is to allow in his tender for any additional costs that he considers may be necessary.
Concrete works deemed to include.
Rates for concrete work additionally deemed to include as appropriate for the following.
1. Sulphate resisting cement where required.
2. Ordinary and fair face formwork and temporary supports to all concrete where required.
3. Filling into or on to formwork and well tamping around reinforcement.
4. Tamped, trowelled or any other surface finish to concrete beds etc.
5. Forming all holes, mortices, chases and the like.
6. Rolling margins on all reinforcing bar.
7. Cutting, bending or forming reinforcement to required shape and for all hooks, tying wire, spacers, chairs and the like.
8. Reinforcement to cast existing concrete (where required) and all pre cast concrete.
9. Laps, tying wire and temporary supports to fabric reinforcement.
10. Provision of a polythene DPC laid on sand or blinding for all internal solid floor constructions or repairs, whether specifically
stated or not.
11. Welded and sealed laps to damp-proof membranes.
12. Lintels, cills and the like including the provisions of all cast-in fixing blocks, slips, or strips as required
13. Bedding pre cast concrete lintels, pad stones etc, in cement or cement lime mortar and pointing as required.
14. Provision of all cast in fixing blocks, slips or strips required by other trades into cast in situ and precast components.
15. Provision of hand or machine mixed concrete as appropriate to the nature and circumstances of work being undertaken.
The service provider is allowed in his tender for any additional costs that he considers may be necessary.
3.
Timescales
Issue Brief to providers
Deadline for submissions
Evaluation complete and award of
contract
3Rd December 2014
19th December 2014 (5pm)
January 2014
Contract commencement
January/February 2014
4.
Evaluation / Selection of provider
The Council reserves the right to write to or meet with bidders for clarification on any points included within their submission. The
points discussed may result in scores being adjusted either up or down. We also reserve the right not to award any contract, in
whole, or in part.
The evaluation of the quotations submitted will be done using the criteria and methodology set out below:
Financial Evaluation
The financial element is weighted at 60% of the overall evaluation. It is anticipated that fees will follow the guidelines set out below:
The submission with the lowest % fee will be awarded the full score of 60
All other bids are scored using the formula: Bid’s score = (maximum score available) x (lowest total cost / bid price
So for example, where there are 60 points available:
Bidder 1 submits the lowest price of £50
Bidder 2 submits a price of £65
Bidder 1 will score 60, as their price is lowest
Bidder 2 will score 23.07, based on the formula 60 x (50÷65)
Pricing schedule
Location
Identified area
SOR code
East Crescent footpath between properties
17 & 19
Indentified areas 1-12
005003r
Amount Insert
Price
97m2
001501r
005003r
105Lm
3m2
005003r
005003r
1m2
12.6m2
007005r
001303r
007005r
007005r
003003r
20no.
4Lm
15no.
10no.
0.5m2
007005r
007005r
007005r
15no.
30no
7no.
007009r
007005r
007005r
12no.
38no
10no.
St Matthews Avenue area indentified 1,2,3
Elm Grove
Area 1 around the inspection cover outside
house no.27
Area outside house no.20
Area outside house no.17 Note no dropped
kerb but parks in front garden area
Outside area by bungalow no.21
Renew rain water channel
Between bungalow no 21-22
Rear of bungalow no.20
Repair area to inspection cover outside
bungalow no 23
Area leading to bungalow no.24
Path adjacent to 24 the path alongside parking
areas
Path leading to no.18 Relay
Outside no 18
Ridgeway Road
13 Black Brook Court
Whincheap Court (River View Estate)
Periquine Court (River View Estate)
Pathway leading to no. 12 by inspection cover
Pathway at far end of parking area adjacent to
no.24
Pathway alongside and to the end as above
Access track to unit and parking area to playing
field
dig out and renew base and top asphalt to track
Area previously repaired in concrete to footpath
Leading to roadway area (slope)
Public area to flats 208-214 and 200-206
Public area to flats 44 -50 2 areas
007009r
007005r
007009r
3no.
5no.
10no.
007005r
35no.
up to
66m2
009005r
6.4m2
005003r
005003r
005003r
150m2
18m2
60m2
30m3
96m3
60m2
Pipit Close
Buzzard Close
Flat 12-18
005003r
005003r
005003r
Additional costs
Description
Price
Quality Evaluation
The pricing element is weighted at 70% of the overall evaluation, while the quality element is 40%. The different elements of the
submission will be scored against a maximum percentage available as follows:
Question
Selection
Maximum Score
Question 5
per Weighting
1.
Methodology
5
2
10
2.
Personnel
5
2
10
3.
Experience and Expertise
5
2
10
4.
Health and Safety
5
2
10
The maximum points attributed to any one submission in the quality evaluation model is 40
The Scoring Methodology is set out below
Maximum
Available
Points
Assessment
Score
Very Poor – either no answer is provided or the answer completely fails to demonstrate that any of the 0
Councils key requirements in the area being measured will be delivered
Poor – provides only limited assurance that the Councils’ requirements in the area being measured will be 1
delivered
Barely Adequate – demonstrates how some of the Councils’ requirements in the area being measured will be 2
delivered so as to provide a basic service that will be reasonably responsive to the needs of residents, the
Council and other stakeholders
Satisfactory – demonstrates how most of the Councils’ requirements in the area being measured will be 3
delivered so as to provide an acceptable service that will mostly be responsive to the needs of residents, the
Council and other stakeholders
Good - demonstrates how all of the Councils’ requirements in the area being measured will be delivered so as 4
to provide a good service that will be responsive to the needs of residents, the Council and other stakeholders
Very Good - demonstrates clearly how all of the Councils’ requirements in the area being measured will be 5
fully delivered so as to deliver an excellent service that will be highly responsive to the needs of residents, the
Council and other stakeholders
NOTE. Tenderers are required to respond to the questions below: Each response must not be longer than two sides of A4
using Aerial font size 12. Responses over this length will not be taken into consideration.
Methodology / Personnel / Experience
Question 1: Please provide a proposed methodology on how you will deliver the requirements set out in the specification. Please
label your response question 1
Question 2: Please provide details (names and CV) of all personnel who will be working on the project, including details of their
likely contribution to the work. Please label your response question 2.
Question 3: Please outline your experience and expertise in undertaking similar work. Please label your response question 3.
Question 4: Describe your procedures for ensuring that work is undertaken in a safe, efficient and timely manner. This should
include your site specific method statements and risk assessments in respect of the major works activities. (Appendices
allowed)
Insurance requirements
Agents will need to have the following insurances:Public Liability cover of £5,000,000
Employer Liability cover of £5,000,000
Please submit copies of all insurance documentation within your proposal. However, applicants are not necessarily required to hold
the required levels of insurance prior to contract award, but the Council needs to see a commitment to attaining the required cover
prior to commencing work if successful.
Payment
Payment will be made 30 days from receipt of invoice and upon satisfactory completion of the work.
Terms of Business
The successful provider will be required to enter into a formal contract.
Please note: The Council reserves the right not to award the contract to the lowest or any bidder, reserving also the right to
accept the same in whole or in part.
Terms of Business
The successful provider will be required to enter into a formal contract.
Please note: The Council reserves the right not to award the contract to the lowest or any bidder, reserving also the right to
accept the same in whole or in part.
Deadline for Submission
Please submit your proposal (ensuring you have included everything requested) 19/12/2013 (5pm). Your submission can be sent
electronically to Matthew.Woolman@nwleicestershire.gov.uk or by post to
Mr M Woolman
North West Leicestershire District Council
Council Offices
Coalville
Leicestershire
LE67 3FJ
Contact
Initial contact and any queries should be addressed to;
Matthew Woolman
01530 454 495
Matthew.woolman@nwleicestershire.gov.uk