California State University, San Bernardino President’s Office Administrative Council Meeting June 8, 2009 Present: Aguilar, Arlin, Aylmer, Bisbee, Bowerman, Burns, Carlson, Chen-Maynard, Clark, Fernández, Freund, Gardner, Jandt, Karnig, Kendle, Kray, Langford, Lilienthal, McGowan, Moran, Nassar, Rincón, Robinson, Thompson, West, Yasuhara, Zorn Absent: Caballero, Frost, Hatcher, Kamusikiri, Karmanova, Vasquez, Wilson Guests: Lee Hanson, Les Kong, Lydia Ortega, Carrie Hemphill Rieth, Olivia Rosas, Roseanna Ruiz, Jim Stretch, Belisario Ventura Informational Handouts. President Karnig discussed the following: An article from the San Diego Union Tribune, dated June 5, entitled “UCSD Says It’s Not Done after Shedding 800 Jobs.” An article from The Chronicle of Higher Education, dated June 5, entitled “Cal State May Cut Enrollment by 40,000, Chancellor Says.” Documents issued by the Chancellor’s Office: Frequently Asked Questions, resulting from the Executive Council Budget Reduction Discussion – June 3, 2009 Title 5 Changes: Article 6.8 – Furloughs of Non-Represented Employees Article 6.9 – Reductions in Pay for Non-Represented Employees Article 4.1 – Holidays Article 5 – General Requirements for Graduation In the face of the upcoming budget cuts, CSU is committed to its two principles of serving with quality as many students as possible and preserving as many jobs as possible. Three strategies which are being reviewed include reducing enrollment, increasing revenue, and taking personnel actions. The Chancellor doesn’t intend to impose financial exigency at this time. Ambiguity remains in what the final dollar figure of cuts will be. One change in policy is that our enrollment target will be lowered and we will not be penalized if we are under-target. The Chancellor has emphasized trying to get students through the system and has issued an Executive Order that if a student has taken all necessary coursework for a degree, the university can graduate them. The Chancellor’s Office has placed virtually everything on the table, and has modified certain Articles in Title 5 accordingly. Articles 6.8 and 6.9 are directed at MPP’s: furloughs will be defined and imposed at the direction of the Chancellor; the possibility of pay reductions also exists. Per Article 4.1, holidays may be directed to be taken without pay for non-represented employees. Finally, per Article 5, the President can preclude students from registering in state courses if those students have completed the requirements for a degree. To qualify for financial aid, students must demonstrate that they are making progress towards a degree in a reasonable timeframe. Ms. Ruiz will look into the campus’ flexibility to decide the maximum number of credit hours beyond which financial aid is no longer offered. Update on the “Free Speech and Advocacy” Policy Because of First Amendment actions taken by the Foundation for Individual Rights in Education, CSU attorneys have been reviewing each campus’ free speech policies. As a result, the entire campus has been designated open to free speech except for areas where it would negatively affect university business (i.e., the normal use of a particular space). While the campus can’t put limits on the content of the speech, it can look at things like sound issues. A handbook is posted on the CSU attorney’s website on free speech issues. If we have in place standard charges for space use, those policies remain. Per the Election Manual, the campus cannot endorse political candidates. The campus has greater discretion in controlling commercial speech on campus (e.g., credit card vendors) and for off-campus individuals and groups requesting on-campus space; in either case, it is important to be consistent. Time, place, and manner restrictions can be imposed and areas with security and/or privacy issues can have their entrances restricted. Ms. Rieth will look into the campus’ flexibility to charge more to outside groups for increased security costs incurred by their use of our space, particularly when the number of attendees is unclear in advance. She will also examine item IV of the revised policy which no longer clearly ties freedom of class discussion to the subject of the course. “IV. Academic Freedom in the Classroom: Students and faculty in the University enjoy generally accepted rights to academic freedom. Students and faculty are free to express their opinions and views in the classroom without censorship, providing these opinions and views are related to the subject matter under discussion in the class or if their expression is invited by the class instructor. Those not enrolled in a class or specifically invited to attend a class by the instructor do not enjoy such rights.” Finally, she will correct the policy to reflect that the green area adjacent to the Fitness Center will become a conservation garden and will therefore not be able to serve as a gathering place. Louis Stokes Alliance for Minorities Program (LSAMP) LSAMP was designed by the National Science Foundation to increase the number of underrepresented students who major in science or mathematics (the “STEM” areas of study). Co-funded by NSF and CSU, it was a systemwide proposal with 22 campuses participating. The grant was originally awarded in October 1993, and the first activities at CSUSB began in the summer of 1994. The first director was Dr. Javier Torner (19942001); Dr. Belisario Ventura has been coordinator since 2002. Each grant cycle is 5 years, and we are now in the Senior Program or 4th cycle, with Phases I to III (involving retention in STEM and increased graduation rates) successfully completed. One of the outcomes has been CSUSB’s ranking as #1 in the US for Latino math graduates. Strategic Plan The deadline is November 1st to have the Strategic Plan in place and tied to the budget. All Administrative Council members were asked to review the Plan, send in any changes by Wednesday, so that a revised version will be available for discussion on Monday (6/15). Enrollment Management Anticipated depressors to enrollment include allowing only new students in the Fall (per the Chancellor’s request), shutting down exceptions, and potential fee increases. The campus is closed for Winter and Spring undergraduate enrollment; however, graduate and international student enrollment remain open. For modeling purposes, a 1,600 enrollment decrease will be used. The decision was made to keep Summer Session open; the Provost and Deans will decide if they wish to make any adjustments. They will also decide the summer enrollment target, then meet with Ms. Rosas and Ms. Ruiz to decide on the path to reach it. It is important that we do not accept students from Pomona while denying our own students or even returning students. Dr. Moran will check with the Chancellor’s Office to see if a policy will be instituted on the re-admission of returning students. Roundtable Mr. Freund distributed a timetable for finishing the IRTP project, organized by building and by date. Dean Clark announced the successful completion of Part I of the SOAR program. Dr. Chen-Maynard issued an invitation to the Student Art Show on June 18. Dr. Aguilar announced that the Office of Advocacy and Institutional Relations will become a unit of the Division of University Relations & Advancement under the direction of Karen Zamarripa, Assistant Vice Chancellor of Advocacy and Institutional Relations. Dr. McGown reported that the summer census report is a mirror image of where we were last year. The projected enrollment for this year is 1,756. If adjustments to enrollment had not been made, we would have been higher than last year as the number of admission offers was substantially higher than last year. As a means of saving money, Mr. Gardner asked that any on-campus mail be sent through inter-campus mail and not use postage. Ms. Ortega reported that registration was very successful. Her office will begin working this summer with Dr. Clark’s to identify “super seniors” and call them in for advising. Dr. Karnig directed them to start with those students with the highest number of credits and work downwards. Ms. Langford urged everyone to go see the final weekend of CSUSB’s production of Pirates of Penzance. NOTE: Correction to June 1st Minutes—Nick Kendle’s name was spelled incorrectly. Minutes Prepared by T. Wise